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Park Board Minutes 2004 06-14-04 I�I I I Yorkville Parks & Recreation Department Board Meeting June 14, 2004 MINUTES Call to Order - APPROVED BY THE President Rollins called the meeting to order at 7 : 09 p.m. OOMMITTEE/BOARD ON: G - 7—tr _ d Roll Call - Chris Rollins, Dave Cathey, Van Truman Absent: Ken Koch, Heather Fiala, Richard Korinek, Bob Pilmer, Alderman Paul James Guests/City Officials/Staff- Kelly Kramer, Attorney Laura Brown, Executive Director Sue Swithin, Superintendent of Recreation Mark Harrison, Schoppe Design } Chris Funkhouser, Schoppe Design i Public Comment - None Approval of Minutes - Minutes of the May 24, 2004 meeting were tabled until a quorum is present. Bills Review - The review of current bills was tabled until a quorum is present. i Reports - i Brown highlighted the program and participation comparisons included in the Recreation Department' s year-end summary report for 2003 -2004. I Swithin discussed the year-end summary report. She also discussed the concession report for the month of May, adding that it will be open through July, for the Riverfront Festival, and again for soccer season. Brown called attention to a grant proposal, prepared and submitted by Becky Scheberl; for after-school program funding through I.A.P .D. The grant, in the amount of $3 ,200, will be awarded in August. Swithin reported that a cleaning service has been hired to work at Beecher Center three nights a week, beginning at 10 p.m., doing regular and heavy cleaning. Because of the evening use of Beecher, it is j difficult for regular cleaning staff to clean while the building is in use for evening programs. Department cleaning staff will clean on Wednesday, Thursday, and weekends . Swithin left the meeting at 7 :25 p.m. Brown reviewed the Parks Department year-end service report. She also shared a very favorable comment on the condition of the ball fields received recently from a resident. Brown attributed the excellent condition of the fields to the initial field prep and continuing maintenance by staff. �I Old Business - Attorney Kramer discussed the role of the City Treasurer and that of the Park Board in regards to Park and Rec accounts and the treasurer's request for internet access to them. Rollins discussed the Board's concerns with the request. Brown will invite the treasurer to meet with the Board in the near future. li New Business - Cannonball Ridge Park Brown pointed out that funding for projects previously awarded through OSLAD remain funded, and will be reactivated in 2005/2006 . The Governor' s hold on OSLAD funding is from July 1 , 2004 through the June 30, 2005. However, the grant coordinator has asked that OSLAD requests be submitted so they are ready to move forward next year. Mark Harrison and Chris Funkhouser presented concept plans for the Cannonball Ridge Park project. The name evolved from its location in Cannonball Estates and Kylyns Ridge. They discussed features of the plans - the first based on a Civil War theme, and the second on a pirate theme. Brown pointed out that this project is an OSLAD project. It would be constructed either as a two or three-phase project, depending on the availability of OSLAD funding. Construction is targeted for spring 2005. The Board suggested changes to the plan, which will be revised for presentation to neighbors at a town meeting, suggested by Brown, to be held prior to the park board meeting on June 28, 2004, beginning at 6 p.m. The park board meeting will follow the town meeting at 7 p.m. i Alderman James arrived at 8 : 00 p.m. Grand Reserve Brown discussed problems with the proposed regional park, where there were to be 26. 1 acres high and dry for the Iocation of a lighted ball field complex. Because of new elevations, it is down to 23.3 acres high and dry, showing one of the three ball fields in the flood plain. Brown discussed possible options, and suggested that MPI be invited to a board meeting for further discussion. Brown will contact Tom Small and extend the invitation. Board member Cathey is stepping down from service on the park board due to his move outside city limits . Rollins thanked him for his time on the board, and presented Cathey an engraved plaque recognizing his service from 1998 to the present. Correspondence - The Board reviewed the quarterly vehicle mileage report, during which Brown reported that the department' s request to purchase additional vehicles has been approved. Adjournment - At 8 : 45 p.m. Cathey moved that the Board, including Alderman James, adjourn to Executive Session to discuss employment compensation. Truman seconded the motion. Brown and Rice were excused at this time. Respectfully submitted, Judy Rice Recording Secretary Town Meeting June 28, 2004, 6 p.m, at the Hydraulic Dr. Administrative Office. Park Board meeting to follow at 7 p.m .