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Park Board Minutes 2004 05-24-04
I, i Yorkville Parks & Recreation Department j Board Meeting May 24, 2004 MINUTES APPROVED BY THE � C0MAA17'TEE/B®ABD Call to. Order - .. The Secretary called the meeting to order at 7 : 03 p .m. ---- Roll Call - Heather Fiala, Ken Koch, Van Truman Absent: Chris Rollins, Dave Cathey, Richard Korinek, Bob Pilmer, Alderman Paul James Guests/City Officials/Staff - Laura Brown, Executive Director Scott Sleezer, Parks Foreman Mike Schoppe, Schoppe Design i Mark Harrison, Schoppe Design Public Comment - None i New Development - Bob Nelson presented the plan for Tanglewood Trails, a county subdivision, for a 1 . 5 mile review. Because the development is not yet contiguous to the City, the developer discussed the proposed 5 acre park site and a 50 ft. open space corridor connecting to possible future development to the east. The developer recommended removing the 50 ft corridor from the plan until such time when the development becomes contiguous and is annexed into the City, at which time the Park Board could negotiate with the homeowners association to make the 5 acres a city park, with the possible connection to the east. With Park Board approval, the developer will make the recommendation to the County. The Board concurred with his recommendation. Rollins arrived at 7 : 07 p.m. i Dan Venard (Pulte Homes), presented a concept plan for the Theidel property (Hinsdale Nursery). Gary Weber, land planner and landscape architect for the project, discussed the plan. The Board, with suggestions from Schoppe, recommended changes to the park location, and will view the revised plan before it is presented to the City. Cathey arrived at 7 :28 p.m. Kevin Stough, Centex homes, presented a preliminary plan for the Bristol Bay development. Discussion focused on the topography and possible uses of a 240+/- acre open space area. The development also contains three neighborhood parks and a bike path. The Board will review a conceptual plan at a future date. Approval of Minutes - I Minutes of the May 10, 2004 regular meeting were unanimously approved, following a motion by Truman. Koch seconded the motion. j I �I I i Bills Review ° The Board reviewed the current cash analysis and bills list. Truman moved for approval of the bills as submitted. Fiala seconded the motion. A roll-call vote was taken: Rollins, yes; Cathey, yes; Koch, yes; Truman, yes. Approval was unanimous . Reports Brown updated the Board on the status of several park developments. ® Country Hills - waiting for completion of punch list items West Hydraulic - paperwork for the $ 100,000 reimbursement has been submitted ® Grande Reserve Park E - waiting for final cost estimates from the developer Park D, Sunflower, and Kylyns - working on punch lists and concept drawings ® Riverfront - working on a landscaping plan © Gilbert Park - construction to begin yet this spring ! Brown reported that the Mayor reappointed Fiala to the Park Board for a 5-year term. Brown also reported a request to change the land cash donation for Grande Reserve Park D, to give additional cash for a reduction of acres from what was stated in the annexation agreement. The Board agreed and directed Brown to draft a letter to the developer agreeing to the change, with the additional $ 155,928 to be applied to park and trail construction in that development. Brown reported a net revenue of $ 16, 553 from the annual golf outing. Sleezer reviewed the concession stand project, and reported a total cost of $31 ,779 for construction and installation. ! Cathey left the meeting at this time. Old Business m The Board discussed the renaming of Prairie Park in response to a resident request. Following discussion, Fiala moved that the park name be changed to Samantha & Theresa Eberhardt Hiding Spot Park. Koch seconded the motion. Approval was unanimous . The recommendation will be made to City Council. New Business ° Harrison presented results of the bid opening for the purchase of play equipment for River' s Edge Park. He shared pictures of play structures from the various bidders, a bid cost summary, and recommended Little Tikes, Game Time, Miracle, and Playworld Systems for specific pieces. Fiala made a motion to accept the recommendation of Schoppe Design, in the amount of $30,553 , for the main play structure, swings, 2 spring riders, 2 sand diggers, 1 funnel ball game, store front, drive thru, and gas station. Koch seconded. A roll-call vote was taken: Koch, yes; Fiala, yes; Rollins, yes; Truman, yes. Approval was unanimous. Koch suggested signage to caution traffic in the area of River' s Edge Park where children will be playing. Brown said it will be discussed with the Street Dept. as the park is developed. The Board set a date of July 24 for the semi-annual parks tour. The tour will begin at 9 a.m. Brown asked Board members to review the Parks Master Plan prior to the July 24 park tour, so Schoppe can begin an update of the Plan to be presented to the Board in September. i Brown reported that she has been working with Schoppe and Harrison to develop a master schedule of park design and development. Harrison presented a spreadsheet showing a 2. 5 year schedule and fee estimate. Sleezer discussed his request to purchase one truck and one car for the Parks fleet. One two- wheel drive F- 150 and a Ford Taurus. The car would be purchased through the State. The truck would have to be bid out. The purchase is covered in the budget. Koch made a motion to allow the purchase of both vehicles, in an amount not to exceed $28,000 total, from budgeted Parks Capital. Fiala seconded. A roll-call vote was taken: Koch, yes; Fiala, yes; Rollins, yes; Truman, yes. Approval was unanimous. Following discussion, the Board approved a one-year contract with Rosati' s to supply pizzas, at cost, for concessions. The contract is renewable annually. Fiala moved to accept the contract agreement as proposed. Koch seconded. Approval was unanimous. At Truman' s suggestion, park liaison assignments were tabled until the new Board member is appointed. Additional Business - Brown called attention to a park beautification day at Fox Hills on June 12 . Sleezer asked for board representation at that event. Board members discussed their concern with the City Treasurer' s request to be added to the signature card for access to the Department' s accounts. Rollins asked Brown to verify bank requirements for Internet access to accounts. At the Board request, Brown will ask for an investment policy and procedure. She will also ask the status of the money market account and the need for the Treasurer to have access to Parks & Rec accounts. Adjournment - The meeting adjourned at 10 : 15 p.m. following a motion by Fiala, seconded by Truman. Respectfully submitted, Judy Rice, Recording Secretary I I I Next meeting .tune 14, 2004, 9 p.m. at the )Hydraulic Br. Administrative Office. I I 'I YORKVILLE PARKS AND RECREATION PARK BOARD MEETING GUEST SIGN IN SHEET Name Address Phone 7 C �{ � ZZA= L30 Le lU sue-- ( ZgFi)<Z C� i� � Cs ® -74 r �eolo i