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Park Board Minutes 2004 05-10-04 Recreation Department Yorkville Parks 8s � Board Meeting May 10, 2004 PPROV D BY THE MINUTES OOMMVTTEE/BOARD DN : . 51 ° Call to Order - President Rollins called the meeting to order at 7 : 02 p.m. Roll Call - Chris Rollins, Dave Cathey, Ken Koch, Van Truman, Heather Fiala, Richard Korinek Absent: Bob Pilmer, Alderman Paul James I Guests/City Officials/Staff - I Sue Swithin, Superintendent of Recreation Public Comment - None i Approval of Minuteg Minutes of the April 12, 2004 Executive Session were reviewed and unanimously approved, following a motion by Truman. Koch seconded. Minutes of the April 26 regular meeting were unanimously approved, following a motion by Cathey, seconded by Fiala. Bills Review - There were no changes, additions, or corrections to the bills . Koch moved to approve the bills as submitted. Korin-ek seconded the motion. A roll-call vote was taken: Rollins, yes; Cathey, yes; Koch, yes; Truman, yes; Fiala, yes; Korinek, yes. Approval was unanimous. Reports - Rollins read the Parks Dept. report prepared by Sleezer. I Swithin reviewed highlights of the Rec Dept. report prepared by Scheberl. She also reported the office was closed on April 30 to allow staff to close out the fiscal year, purge files, and set up for the new year. The concession stand opened May 3 . Swithin thanked Fiala for representing the Board at the golf outing. She reported that $4,425 was raised. A complete report of the outing will be provided at the next board meeting. I Old Business - Rollins reviewed a memo from City Treasurer, William Powell, requesting Internet access to Parks and Rec bank accounts. The Board discussed their- concerns. They agreed that view-only- access to accounts via the Internet is not an issue, but that further discussion with Powell is needed regarding his request to be added to bank signature cards for. the department. Swithin will make this report to Brown. She will also convey the Board' s request for an update on the status of the current money market account. i Board Meeting May 10, 2004 Page 2 New Business - The Board reviewed results of the bidding process for the concession stand driveway. Following discussion, Fiala made a motion to- accept the bid from Aurora Blacktop in the amount of $9,2-60 and to authorize an additional $2,000 for extras, to be itemized if required. Swithin will ask Sleezer for a final project report on the concession stand and driveway. Truman seconded the motion. A roll-call vote was taken: Rollins, yes; Cathey, yes; Koch, yes; Truman, yes; Fiala, yes; Korinek, yes. Approval was unanimous . The Board discussed a request by Sleezer, on behalf of the Eberhardt family, to rename Prairie Park for their daughters, Samantha and Theresa. Truman asked that a decision on this request be tabled until the next meeting to allow further consideration. The board agreed. -Swithin will also ask Brown to revisit an earlier request for the renaming of Van Emmon Park. i Additional Business - Rollins noted that the Park, Gazebo and Shelter Reservation Policy has been approved by City -Council. He asked that the policy be put in the standard park policy format and inserted in the Board Policy Manual. -Correspondence - The Board reviewed miscellaneous correspondence and vandalism reports. He pointed out that a memo from Brown to Graff stafmg the Boars recommendation for Rob Roy Falls did not mention the Board' s discussion of the possibility for additional programming opportunities or who would be responsible for the maintenance of the open prairie space. Swithin will call this to Brown' s attention. Another memo, ftom Matt Nelson of the Lannert Group, clarified the land requirement for the Villas at the Preserve. The correct requirement is 1 .98 acres, which will be made in an all-cash donation by the developer. The meeting adjourned at 8 : 15 p.m. following a motion by Cathey and second by Koch. Approval was unanimous . Respectfully submitted, Judy Rice Recording Secretary Next meeting May 24, 2004, 7:00 p.m. at the Hydraulic Dr. Administrative Office I I,