Park Board Minutes 2004 05-10-04 Recreation Department
Yorkville Parks 8s �
Board Meeting
May 10, 2004
PPROV D BY THE
MINUTES OOMMVTTEE/BOARD
DN : . 51 °
Call to Order -
President Rollins called the meeting to order at 7 : 02 p.m.
Roll Call -
Chris Rollins, Dave Cathey, Ken Koch, Van Truman, Heather Fiala, Richard Korinek
Absent: Bob Pilmer, Alderman Paul James
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Guests/City Officials/Staff -
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Sue Swithin, Superintendent of Recreation
Public Comment -
None
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Approval of Minuteg
Minutes of the April 12, 2004 Executive Session were reviewed and unanimously approved,
following a motion by Truman. Koch seconded.
Minutes of the April 26 regular meeting were unanimously approved, following a motion by
Cathey, seconded by Fiala.
Bills Review -
There were no changes, additions, or corrections to the bills . Koch moved to approve the bills as
submitted. Korin-ek seconded the motion. A roll-call vote was taken: Rollins, yes; Cathey, yes;
Koch, yes; Truman, yes; Fiala, yes; Korinek, yes. Approval was unanimous.
Reports -
Rollins read the Parks Dept. report prepared by Sleezer.
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Swithin reviewed highlights of the Rec Dept. report prepared by Scheberl. She also reported the
office was closed on April 30 to allow staff to close out the fiscal year, purge files, and set up for
the new year.
The concession stand opened May 3 . Swithin thanked Fiala for representing the Board at the golf
outing. She reported that $4,425 was raised. A complete report of the outing will be provided at
the next board meeting.
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Old Business -
Rollins reviewed a memo from City Treasurer, William Powell, requesting Internet access to Parks
and Rec bank accounts. The Board discussed their- concerns. They agreed that view-only- access to
accounts via the Internet is not an issue, but that further discussion with Powell is needed
regarding his request to be added to bank signature cards for. the department. Swithin will make
this report to Brown. She will also convey the Board' s request for an update on the status of the
current money market account.
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Board Meeting
May 10, 2004
Page 2
New Business -
The Board reviewed results of the bidding process for the concession stand driveway. Following
discussion, Fiala made a motion to- accept the bid from Aurora Blacktop in the amount of $9,2-60
and to authorize an additional $2,000 for extras, to be itemized if required. Swithin will ask
Sleezer for a final project report on the concession stand and driveway. Truman seconded the
motion. A roll-call vote was taken: Rollins, yes; Cathey, yes; Koch, yes; Truman, yes; Fiala, yes;
Korinek, yes. Approval was unanimous .
The Board discussed a request by Sleezer, on behalf of the Eberhardt family, to rename Prairie
Park for their daughters, Samantha and Theresa. Truman asked that a decision on this request be
tabled until the next meeting to allow further consideration. The board agreed. -Swithin will also
ask Brown to revisit an earlier request for the renaming of Van Emmon Park.
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Additional Business -
Rollins noted that the Park, Gazebo and Shelter Reservation Policy has been approved by City
-Council. He asked that the policy be put in the standard park policy format and inserted in the
Board Policy Manual.
-Correspondence -
The Board reviewed miscellaneous correspondence and vandalism reports. He pointed out that a
memo from Brown to Graff stafmg the Boars recommendation for Rob Roy Falls did not
mention the Board' s discussion of the possibility for additional programming opportunities or who
would be responsible for the maintenance of the open prairie space. Swithin will call this to
Brown' s attention.
Another memo, ftom Matt Nelson of the Lannert Group, clarified the land requirement for the
Villas at the Preserve. The correct requirement is 1 .98 acres, which will be made in an all-cash
donation by the developer.
The meeting adjourned at 8 : 15 p.m. following a motion by Cathey and second by Koch. Approval
was unanimous .
Respectfully submitted,
Judy Rice
Recording Secretary
Next meeting May 24, 2004, 7:00 p.m. at the Hydraulic Dr. Administrative Office
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