Park Board Minutes 2004 04-12-04 �I
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Ylle Parks & Recreation Department
Board Meeting
April 12, 2004
MINUTES
Call to Order -
President Rollins called the meeting to order at 7 : 01 p.m.
Roll Call -
Chris Rollins, Dave Cathey, Ken Koch, Van Truman, Richard Korinek, Alderman Paul James
Absent: Heather Fiala, Bob Pilmer
Guests/City Officials/Staff -
Laura Brown, Executive Director
Sue Swithin, Superintendent of Recreation
Public Comment -
None
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Approval of Minutes .
Minutes of the March 22, 2004 regular meeting were unanimously approved, following a motion by
Korinek. Koch seconded the motion.
Bills Review -
The Board reviewed current bills. Following brief comment Truman moved for approval to pay the
current bills as submitted. Cathey seconded the motion. A roll-call vote was taken: Rollins, yes; Cathey,
yes; Koch, yes; Truman, yes; Korinek, yes. Payment was unanimously approved.
Reports -
Brown shared highlights from her report -
• She commended Swithin for getting the concession staffing, vendors, food and equipment lined up.
She said the Beecher pathway is out for bid. Completion is targeted for late May.
• Closing on the Gilbert Park property is April 13 `h, completing that land acquisition.
Seasonal staff hiring is nearly complete.
• Revision of the Park Shelter and Gazebo Reservation Policy,
Rvverfront Festival will be held at Beecher Park this year.
• The Country Hills Park bid and the riverfront shelter bid are expected to be approved by City Council
at their April 13'' meeting.
Swithin provided an update on preparation for the golf outing and the concession stand. She also reported
on program-related matters.
Brown reported that the Parks Department has been working on getting the concession stand fmalized,
spring park prep, playground maintenance, etc. Zac Bonesz attended a ball field maintenance seminar,
and two Parks staff have been certified in pesticide application.
Old Business -
Town Meeting for Gilbert Park is scheduled for Monday, April 26 at 6:30 p.m., prior to the regular park
board meeting.
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New Business -
Brown reported that Volunteer Appreciation Day is May 1 at Riverfront Park. City Golf Outing May 2.
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Other Business -
Cathey asked for an update on the Exemplary Employee Award. James reported it is being discussed by
the Administration Committee, which would like to have it available to all city staff.
Rollins asked for an update on sponsorships. Brown and James responded that the Administration
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Committee is discussing and will develop a definition and criteria differentiating sponsorships from
advertisements .
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Rollins and Brown also- reported the proposed increase in the land-cash value, which is expected to be j
approved by City Council on April 14 .
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Koch reported that the softball league is moving benches out of Bristol and has offered them to Parks and
Rec.
Cathey reported on his discussion with Mayor Prochaska regarding Brown' s review and contract.
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Brown asked for approval of the Board providing City Treasurer Powell access to department accounts
so he can research investment options for Parks and Rec funds. Rollins asked Brown for more detail on
the Board' s options to satisfy Powell' s need for account access .
The meeting adjourned to Executive Session at 8 : 01 p.m. to discuss the purchase or lease of real property
for the use of the public body. The motion to adjourn was made by Truman and seconded by Koch.
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The meeting returned to open session at 8 :24 p.m. There being no other business, Koch moved the
meeting be adjourned. Cathey seconded the motion. The meeting adjourned at 8 :27 p .m.
Judy ]F ice, Re(56 rding Secretary
Next meeting April 26, 7 p.m. at the Hydeaulic Dr. Administrative Office.
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p,PPR®VE® BY THE
Yorkville Parks & Recreation Departmfnt COMM4-ffEE/E®ARD
Minutes of Closed Session
ON:
April 12, 2004
Roll Call: Chris Rollins, Dave Cathey, Ken Koch, Richard Konnek, and Van Truman.
Also in attendance were Alderman Paul James, Laura Brown, Sue Swithin, and Judy Rice.
Brown discussed an opportunity to acquire 14 acres of the Woodworth property located along the
river across from the old Lyons/YMCA pool. The City is purchasing 2 acres behind the old pool
for construction of a lift station.
Discussion items included:
• Existing flood plain issues
• The need to provide walkway access for residents
• Increasing pressure for additional recreation space
• Possible features and amenities for the site j
• Future growth opportunities extending from this acreage
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Brown said City Council directed staff to pursue funding options . They also asked the City Planner
to prepare a concept plan for the property. She reported the property is awaiting an appraisal to
establish selling price.
Rollins highly recommended further discussion with the landowner.
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A motion to adjourn was made by Cathey and seconded by Korinek. The meeting returned to open
session at 8 :24 p .m.
Respectfully Submitted,
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Judy Rice
Recording Secretary
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