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Park Board Minutes 2004 03-22-04 Yorkville Parks&Recreation Department APPROVED Board Meeting March 22,2004 DRAFT MINUTES Call to Order- President Rollins called the meeting to order at 6:58 p.m. Roll Call- Chris Rollins,Dave Cathey,Ken Koch,Heather Fiala,Richard Korinek,Bob Pilmer Absent:Van Truman,Alderman Paul James Guests/City Officials/Staff- Laura Brown,Executive Director Scott Sleezer,Parks Foreman Mike Schoppe, Schoppe Design Public Comment- None Approval of Minutes- Minutes of the March 8, 2004 regular meeting were unanimously approved,following a motion by Korinek.Koch Seconded the motion. Bills Review- Following the Board's review,Korinek moved for approval to pay the current bills as submitted. Koch seconded.A roll-call vote was taken:Rollins,yes,Cathey,yes;Koch,yes;Fiala,yes; Korinek,yes;Pilmer,no. Payment was approved. Old Business- Brown reported that staff are working on the concession stand, and have targeted opening by May 1. Swithin is meeting with food vendors and working on menus. She will meet with the Health Department on Wednesday. Job announcements and postings are out.Copies of the job descriptions are in the board packet. New Business- Bids were opened on March 12 for development of County Hills Park.Brown reported that five bids were received. The Board discussed the bids and Pilmer made a motion to recommend to the City that Reil Construction be awarded the contract, including alternates, lights and the sand digger.Cathey seconded the motion.A roll-call vote was taken:Rollins,yes;Cathey,yes;Koch, yes;Fiala,yes;Korinek,no; Pilmer,yes.Motion was approved. Mayor Prochaska arrived at 7:10 p.m. Brown reported results of the bidding for construction and installation of the Riverfront shelter. Bids were received from seven contractors, and were opened on March 12.Following discussion, Fiala made a motion to recommend to City Council that the bid be awarded to Green-up Landscaping,of Plainfield, in the amount of$44,150,with installation by Mark O'Malley in the i amount of $7,$50, for a total project cost of $52,000. Pilmer seconded the motion. Approval was unanimous, following a roll-call vote. j i I Rollins commended Brown and Sleezer for their work in the process for these two projects. New Development - Schoppe briefly reviewed the plan for Rob Roy Falls, pointing out that further discussion between the Board and the developer is needed. Brown shared comments and concerns with the plan, and will schedule a review with the developer, prior to the concept review with Plan Commission in April. Reports - i Brown reported that Sleezer and his staff have prepared a division maintenance manual for parks j staff. Sleezer explained that the manual contains four focus areas, and will be given to all seasonal, part-time and full-time staff. Additional Business - The Board and Mayor discussed the possibility of an Exemplary Employee Award. The Mayor said he discussed the idea with the city attorney, who suggested that such a policy would require City Council approval and would have to be implemented city wide. Following discussion, Cathey made a motion that the draft go to City Council. Rollins stated the Board' s recommendation that City Council adopt a policy to recognize exemplary employees, that the Park Board is in favor of establishing an Exemplary Employee Award Fund, that they have a draft procedure for implementing the program in the Park s and Rec Department, and would like to see it implemented throughout the City. Approval of the motion was unanimous. Correspondence - Rollins reviewed miscellaneous correspondence with the Board. He suggested board members Write to representative Pat Lindner addressing the importance of OSLAD funding and their concern with the Governor' s elimination of funding for this program. Brown discussed the shelter/gazebo rental policy, and the whole-park rental issue. She will prepare draft language for addition to the policy for review at the next park board meeting. Mayor Prochaska announced that he attended the Summit for Tourism in State Parks. He announced that the Governor is cutting this budget item substantially. The Mayor said the City Council will prepare a resolution addressing this matter, and asked for Board support. Prochaska announced that Sue Voss will address City Council on possibilities for cultural arts in the park, and suggested that board members try to attend to hear her presentation. Fiala asked for board support in soliciting donations for the golf outing auction. The meeting adjourned at 8 : 44 p .m. following a motion by Koch, seconded by Fiala. i Judy Rice, Recording Secretary Next meeting March 29, 2004, 7 p.m. at the Hydraulic Dr. Administrative Office. 3