Park Board Minutes 2004 03-08-04 Yorkville Parks & Recreation Department
Board Meeting
March 8, 2004
MINUTES APPROVED BY THE
COMMITTEE/BOARD
Call to Order - ON.
President Rollins called the meeting to order at 6 : 58 p.m.
Roll Call -
Chris Rollins, Dave Cathey, Ken Koch, Van Truman
Absent: Heather Fiala, Richard Korinek, Bob Pilmer, Alderman Paul James
Guests/City Officials/Staff -
Laura Brown, Executive Director
Sue Swithin, Superintendent of Recreation
Becky Scheberl, Program Supervisor
Public Comment -
There was no public comment.
Approval of Minutes -
Minutes of the-February 23 , 2004 regular meeting were unanimously approved, following a motion by
Cathey. Truman seconded.
Bills Review -
There were no changes, additions, or corrections to the bills . Koch moved for approval of the bills as
presented. Cathey seconded the motion. A roll-call vote was taken: Rollins, yes; Cathey, yes; Koch, yes;
Truman, yes . Approval was unanimous.
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Old Business -
Brown reported on the status of the School/City Ad Hoc Committee meeting. The revised 3 -year
agreement has been distributed. The next meeting of the committee is March 18 .
Brown presented the revised 2004/05 Park and Recreation budget, and reviewed the changes with the
Board. The budget has been presented to the City Council Committee of the Whole, and will be reviewed
at next week' s meeting, and given final approval at the following meeting.
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Brown discussed the need for vehicles in several city departments, as well as in Parks and Rec, and the
proposed short-term solution for the department.
Brown reported the budget also includes 5 %, with an average 4% merit/cost of living combined raises .
The Board discussed the issue of rewarding employee exemplary performance. Cathey suggested that .
that a contingency be put into the budget for the reward, . and that guidelines be established by a later
date. Rollins asked Brown to make the recommendation to the Mayor expressing the Board' s opinion that j
it is a good incentive and a necessary reward.
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Park development priorities for 2004/05 were outlined for the Board. Brown said she is to meet with
Mike Schoppe to discuss further.
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Board Meeting
March 8, 2004
Page 2
New Business -
Brown discussed the Athletic Field Reservation Policy and proposed fees for 2004/05 budget year,
saying no changes are being suggested because of the recent adoption of the current policy and fees . The
Board approved the policy and fees to go to City Council for approval.
Brown discussed the proposed policy for park, shelter, and gazebo reservations, which specifies use and
fees for parks and park amenities (shelters, and gazebos, etc.). The Board gave Brown unanimous
approval to present the policy to City Council.
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Brown reported that she, Swithin and Sleezer met with Chad and Robin Green and discussed in-house
operation of the concession stand. She said that, while it has been included in the budget, support is
needed to develop a plan for operation of the stand, and Greens have offered their assistance. Brown
recommended the department operate concessions the first year, and asked for Board approval to proceed
with development of a plan.
The Board set a date of April 19, 6: 30 p.m. for a town meeting to show residents two concept drawings
for the proposed redevelopment of Gilbert Park,
Reports
No director' s report
Swithin presented the Rec report, highlighting her orientation with Scheberl, the Polar Plunge event, a
$4,000 Youth Service Grant she has applied for; the annual golf outing, and plans for this summer' s
Movies in the Park.
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Swithin shared part-time and seasonal pay grades, and explained the revised program evaluation
questionnaire.
Rollins discussed the request from Montessori Academy to host a festival for a fundraiser. The Board
concluded they will follow established policy, denying Montessori' s request, but will suggest the
Academy consider the option of participating in the Riverfront Festival.
Brown reviewed miscellaneous correspondence.
Koch discussed notification of Youth Baseball when rainouts occur; and asked Brown to discuss with
Sleezer and identify a time when those decisions will be made.
The meeting adjourned at 8 : 02 p .m. following a motion by Cathey and second by Truman! Approval was
unanimous .
Respectfully submitted,
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Judy Rice
Recording Secretary
Next meeting March 22, 2004, 7 : 00 p.m. at the Hydraulic Dr. Administrative Office
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PAMC REGRGIMON .
SIGN4N, PLEASE
(If you have a business card, please leave one on the table — Thank You)
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