Park Board Minutes 2004 01-12-04 �I
Yorkville Parks & Recreation Department
Board Meeting
January 12, 2004
M MUTES
Call to Order - APPROVED BY TH
Vice President Cathey called the meeting to order at 7 : 00 p.m. COMMITTE Q
ON: 0
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Roll Call -
Dave Cathey, Ken Koch, Van Truman, Heather Fiala, Bob Pilmer
Absent: Chris Rollins, Richard Korinek, Alderman Paul James
Guests/City Officials/Staff -
Laura Brown, Executive Director
Sue Swithin, Superintendent of Recreation
Public Comment - P
Ben Assell, Yorkville Youth Baseball/Softball Association, discussed items of concern at Van Emmon
Park. They included parking, play features for young children, fencing between the ball field and the
railroad tracks, and the concession stand.
Brown said she and Sleezer will discuss options for a temporary barrier along the tracks. Play structures j
will be considered in budget discussions for next fiscal year. Brown reported that she is working on
policies/procedures and a business plan for the concession stand. She noted that Youth Baseball would
like to operate the stand for a fundraiser during their play season.
Approval of Minutes -
Minutes of the December 8, 2003 regular meeting were approved, with one correction, following a
motion by Fiala. Pilmer seconded the motion. Approval was unanimous.
Bills Review -
The Board reviewed current bills, and Truman moved they be approved for payment.
Koch seconded the motion. A roll-call vote was taken: Cathey, Koch, Truman, and Fiala
voted Aye. Pilmer, No.
Old Business -
Brown reported on the School/City Ad Hoc Committee meeting on January 7. Brown reported the
meeting focused on existing contract' and future direction. The Committee recommended drafting
language to incorporate into the existing contract, including future planning, for discussion for the
coming year.
Reporting on the Country Hills Park development, Brown shared plans of proposed features for the park
playground, which includes access for handicapped children. She noted that Schoppe did the bid for the
structural playground piece. Brown pointed out that once selected, the playground piece will become a
part of a construction RFP. Following discussion, Fiala made a motion to accept the playground structure
so that it can be incorporated in the RFP for construction documents. Pilmer seconded. Approval was
unanimous .
Alderman James arrived at 7:30 p.m.
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Brown updated the Board on the YYSBA agreement for 2004. She reported that Fox Hill West has been
added to the document as well as the Athletic Field Reservation Policy.
Reporting on the river front shelter, Brown reported that the shelter will be rebid, expecting to lower the
cost. She said Sleezer worked with Building and Zoning to be sure that specs met code requirements. The
project is awaiting approval to rebid. Pilmer moved to approve the RFP as presented. Truman seconded.
Approval was unanimous.
New Business -
Brown reported that redevelopment of Hoover will be done in three phases. The Forest Preserve will own
the land. Use agreements are currently being worked on with the Forest Preserve District so it can also be
developed and used as city park land.
Brown also informed the Board that the Forest Preserve District would like Parks and Rec to manage the
swimming pool. She reported that, with that in mind, a Phase 1 study was conducted by Burbach.
Discussion focused on results of the study, and a staff concept plan will be presented to the Forest
Preserve District on January 16.
Reports -
Brown reported on:
• Staff plans to attend the ]PRA Conference, January 22-24.
• Dan Hebreard' s resignation.
• Country Hills Park, saying she is working on a business plan for concessions, and plans for a
swimming pool.
• Land Acquisition - finalizing the acquisition of the West Hydraulic Greenway and the property at
Adrian and Washington Street.
• A new receptionist was hired. Mary Beth Olah started January 5 .
• Kiwanis would like to do fundraisers for basketball courts in the parks. They would like a half-
court basketball court in Country Hills to be there first.
In her recreation report, Swithin highlighted:
• Dog training classes have started again and are going very well.
• The spring catalog is being fmalized.
• Winter Fun Day is scheduled for January 31 at Beecher.
• Over 60 kids are participating in grades 3 -6 basketball in each level.
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Brown gave the Parks Report, saying
• Staff have been assisting Public Works with plowing.
• They also worked long hours last weekend due to the water main break that drained both towers.
• The time study has been updated, and shows almost 5,000 more hours than projected.
Additional Business -
Brown called attention to a letter from a soccer parent recognizing the coaching staff. Specifically, Ken
Boser. Swithin wrote a special letter of thanks to Mr. Boser.
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Adjournment -
The meeting adjourned at 8 p.m. following the unanimous approval of a motion by Pilmer, seconded by
Fiala.
Respectfully Submitted,
Judy Rice, Recording Secretary
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Next meeting January 26,2004 at the river front building.
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