Park Board Minutes 2005 05-23-05 Page 1 of 4
APPROVED
UNITED CITY OF YORKVILLE
Yorkville Parks &Recreation Department Board Meeting
Park and Recreation Administrative Offices Riverfront Building
Monday,May 23,2005
Minutes
CALL TO ORDER:
The meeting was called to order at 7:02pm by Chris Rollins.
ROLL CALL:
Board members present: Chris Rollins, Van Truman, Ken Koch and Heather Fiala.
GUESTS:
Laura Brown, Parks and Recreation Director
Scott Sleezer, Superintendent of Parks
Matt Cudney/Del Webb
Mike Schoppe
APPROVAL OF MINUTES:
The minutes of the regular board meeting from May 9th were not available at this
meeting. The minutes of the May 91h town meeting were approved on a motion by Van
Truman and a second by Ken Koch. The motion was unanimously approved.
BILLS REVIEW:
There were 2 sets of bills:
1. A final set for the close of the last fiscal year
2. First budget list for the new year
Ms. Fiala verified that the Ice Town leasing is a one-year contract. There was a brief
discussion regarding the `04/'05 land cash reserve. Ms. Pleckham will shore up when
audit is done. Ms. Brown added, for the record, that the budgeted reserve was $458,767
and the actual is $447,235.12. She noted that some money had been used for anew
shelter and some was used in Fox Hill West.
A motion was made and seconded by Ms. Fiala and Mr. Truman to approve the bills.
Roll call vote: Rollins-yes, Koch-yes, Truman-yes,Fiala-yes. Passed unanimously.
DEVELOPER'S PRESENTATION:
Mr. Matt Cudney of Pulte Homes; gave a presentation regarding the 600-acre Del Webb
project at Baseline Road that is designed for persons age 55 and over. Amenity centers
are an important part of that community and there is a program director on site. He stated
there are other Del Webb projects in Shorewood, Elgin and Huntley.
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Mr. Cudney further stated that the residents of this community have a low impact on the
school district, use less water and require less street maintenance. There would be an
adjacent subdivision with a school and Mr. Cudney said his company would contribute to
a park site in that location. They would like dialogue with the Parks Department to
determine the land cash contribution. Mr. Truman questioned what the land cash
obligation would be. Approximately 39-41 acres would be the obligation ($ 80,000 value
for 19 . 5 acres or 50% of the acreage) .
Ms . Brown asked what opportunities there would be for inter-generational programs and
a possible agreement. Mr. Cudney suggested that the Del Webb activity director would
work closely with the Park District and School District and also plan various programs.
Residents of Del Webb are potential volunteers in the community and Ms . Brown
suggested that the close link might even be put into the language of the annexation.
A public trail through the Del Webb development would not be favored by Pulte and is
not incorporated into most of their other communities. Mr. Rollins said the Board would
prefer not to divert the public trail since it is positioned across from the trailhead. The
trail is desired to run adjacent to Rob Roy Creek, but not through the development.
There was much discussion as to the location of the trail and possibly using utility
easements. A new school site and park in the Pulte development, in conjunction with the
trail, was also discussed.
The other issue discussed was the park size and placement in the Pulte portion of the
subdivision adjacent to Del Webb. The approximate size was suggested as being 10
acres.
Mr. Cudney' s portion of the presentation concluded at 8 :25pm. It was agreed that the 2
parties would continue to work together. The Park Board recommended no credit for the
trail due to high density considerations .
OLD BUSINESS
Ms . Brown reported no updates for the Senior Ad Hoc committee, however, their next
meeting is the first Monday of June and she will report following that meeting. A report
and recommendation for the parks maintenance facility will be forthcoming in June as
well.
NEW BUSINESS
City Council Items
The following items are on the City Council consent agenda for the Park Board on
Tuesday, May 24t` according to Ms. Brown:
1 . Park naming—Rotary Park
2 . Acceptance of OSLAD grant
3 . Re-appointment of Parks Department head
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Other:
Chairman Rollins reported receiving several inquiries regarding a city swimming pool.
He suggested a "Frequently Asked Questions" document be compiled. He said this
information should be disseminated to the public for intelligent discussion. This piece
could also inform the public that the City never owned the pool, could discuss the Hoover
pool, and talk about the possibility of building a pool. He also felt that an informative
newspaper article and an article on the website would be helpful . Mr. Rollins and Mr.
Truman will help with the "FAQ".
Summary of Town Meeting—Sunflower Park
Ms . Brown then presented an overview of the town meeting regarding Sunflower Park
that was held prior to this meeting. Revisions will be considered and proposed changes
will be brought back to this committee .
Cannonball Ridge Park Equipment Selection
A bid summary was presented to the committee. This park will represent a Civil war
theme and Ms. Brown presented several concept drawings of the proposed park
equipment plans. After careful consideration, the Playcraft system was the preferred
equipment. A skate park and gazebo will also be included and the cost is $65,389 . There
is a separate budget for the installation process . Mr. Sleezer will travel to Indianapolis to
view similar equipment already installed. Ms . Brown noted that this company is family-
owned and entering the Chicago market.
Park Tour
This is scheduled for June 1 lth starting at 9am and ending at 1pm.
REPORTS
Park Department Report
A Park District report was distributed for February through April. A correction of
Tammy Smock' s cell phone was also noted.
ADDITIONAL BUSINESS
Mr. Sleezer reported receiving a call from a Greenbriar resident requesting a swing for a
special needs child. After a brief discussion with her, he assured her he would speak with
this committee. Ms . Brown then handed out an ADA compliance document for review.
She said currently all the City playgrounds meet or exceed the ADA guidelines . A
"swing & sway" swing that allows for 2 wheelchairs and 8 children, will be considered
for Country Hills Park.
A swing for "check-out" was also discussed, however, a parent must install it and the
swings are not certified. The liability was seen as too great. Ms. Brown concluded that
the Park District does not have to respond to each request since the Parks are in
compliance.
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CORRESPONDENCE
Mr. Sleezer and Ms. Brown briefly discussed the bridge and sunken footings at Fe- a
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Park naming was discussed next. Mr. Truman expressed some concerns about the
process particularly for Sunflower Park. Ms . Brown said the name could be nominated
for permanent name status by completing an application to retain the name.
Adjournment
There was no further business and Ms . Fiala and Mr. Koch moved and seconded to
adjourn. Adjourned at 9 :20pm.
Respectfully submitted by
Marlys Young, Minute Taker
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