Park Board Minutes 2005 04-11-05 i
Yorkville Parks & Recreation Department
Board Meeting
April 11, 2005
AM14UTES
Call to Order -
President Rollins called the meeting to order at 7 : 00 p.m.
APPROVED BY THE
Roll Call - ;OMMIT�' 1ROAR
Chris Rollins, Van Truman, Richard Korinek, Tammy Smock
Absent: Ken Koch, Heather Fiala, Bob Pilmer, Alderman Paul James
Guests/City Officials/Staff -
Laura Brown, Executive Director
Scott Sleezer, Parks Foreman
Fiala arrived at 7:02 p.m.
Swithin arrived at 7:04 p.m.
Sleezer left the meeting at 7 :05 p.m.
Public Comment -
None
New Business
The meeting began with discussion on the Rivers Edge Park II, project design. Brown introduced the park
design plan which the Board had asked Mike Schoppe to develop at a cost not to exceed $ 15,000. Barry
Mayworm was at the meeting and said that he would be willing to do all of the excavating and laying of
top soil. Homeowners would help construct the park by planting some of the trees and other landscaping,
and laying some of the stones for the sit walls. Brown recommended putting this item on the April 19'h
COW meeting asking City Council for permission to hold a town meeting to allow residents to comment
on the plan before seeking final approval from the City. The Board gave its unanimous consent to
Brown's recommendation.
Brown introduced Debi and Marty Kermeen, of Labyrinths in Stone, for their presentation and slide show
on the ancient art of stone sculpting and how it can be incorporated into local landscapes, parks, etc.
Pilmer arrived at 7:29 p.m.
Approval of Minutes -
Minutes of the March 28, 2005 regular meeting were unanimously approved following a motion by
Korinek.
Bills Review -
During the Board' s review of the bills list and cash analysis, Korinek asked that a note be included with
the checks to be signed, explaining the reason for a missing or out-of-sequence check. Truman made the
motion to approve the cash analysis and bills list as submitted. Fiala seconded. A roll-call vote was taken:
Rollins, yes; Truman, yes; Fiala, yes; Korinek, yes; Smock,
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yes; Pilmer, no.
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Board Meeting
April 11, 2005
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Old Business -
Brown reported that the Fox Hill East ball field has been installed. Concrete has been poured under the
fence to save mowing and string trimming along the fence.
Brown gave an update on the Senior Service ad hoc committee meeting. She discussed proposed changes
to the daily use of Beecher Center by senior groups. Board members expressed their concerns with the
proposed changes, and the importance of letting the public know what the impact on park and rec
programming would be. Brown reported that staff is currently preparing a list of programs that would be
impacted. She will also put a letter to the Mayor with the list to submit to the City. Rollins asked that a
statement be prepared giving the Board' s position on this matter. Rollins also said he would like to know
what kind of agreement would be put into place. The Board asked to see a space needs analysis at the
next board meeting.
Brown reported that there will be a public hearing on the 2005/2006 fiscal year budget before City
Council on April 12.
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New Business (Cont'd) -
The Congregational Church has agreed to renew the facility use agreement with Parks & Rec. Swithmi
pointed out the only chan ge was adding "south parking lot" to the wording under Maintenance Standards.
Brown said once Rollins has signed the agreement she will present it to City Council for approval.
Brown reminded the Board of the golf outing scheduled on May 6.
Reports -
Brown gave her report saying that
• To date there are twelve artists signed up for Promenade for the Arts, scheduled on June 25, and
half of the sponsorships have been confirmed.
• Notice has been received for the $ 128,000 matching grant for Cannonball Ridge. Construction
will begin in July.
• At the April 25 meeting the Board will receive the Gilbert Park construction documents, which
will allow the bidding process to begin. This will be followed shortly after with Cannonball Ridge,
and then Sunflower.
• Rivers Edge will proceed with City Council for approval to begin construction.
• The backstop is in at Grande Reserve Park E. Seeding of the infields will take place this week.
Soccer fields are seeded.
• Cost to construct the regional park as designed is $ 1 .7 million. Looking at additional cost saving
measures.
• IDNR is coming in for a third party review for development of the bike path.
• The path in the Raintree development should be completed by weeks end.
Brown called attention to a letter from John Wyeth regarding balls going into a neighbor's yard behind
Beecher Field.
Swithin gave the recreation report, discussing briefly:
• Facilities use and rentals,
• Plans for the golf outing
Board Meeting
April 11 , 2005
Page 3
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• The summer catalog goes to the printer on April 12, and should be out to the public on May 1 .
• April 20, the Amazing Adventure Challenge--a walk/run, canoe, bike and other challenges.
Brown pointed out the updated list of residential developments and their current percentage of
development.
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Rollins encouraged the Board to read the process for park district development provided in the board
packet.
Rollins also discussed Sleezer's memo to Public Works about citizen concern for safety around the=park
at Fox Hill and Rivers Edge.
Brown reported staff is developing a list of themes for future parks.
Truman reported that six responses have been received on the website survey asking for public comment
on retaining the park board.
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Adjournment -
At 8 :45 p.m. the meeting adjourned following a motion by Fiala, seconded by Truman.
Respectfully submitted,
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Judy Rice
Recording Secretary
The next meeting of the Board is scheduled on Monday, April 25 at 7 p.m. at the administrative
office on West Hydraulic St.
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