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Park Board Minutes 2005 03-28-05 i Yorkville Parks & Recreation Department Board Meeting March 28, 2005 MINUTES APPROVED BY THE Call to Order — ONu `" 1 Chris Rollins called the meeting to order at 7 : 03 p.m. Roll Call — Chris Rollins, Ken Koch, Van Truman, Richard Korinek, Bob Pilmer, Absent: Heather Fiala, Tammy Smock, Alderman Paul James, Parks Foreman Scott Sleezer Guests/City Officials/Staff — Executive Director Laura Brown Mike Schoppe of Schoppe Design John Martin of JEN Land Design Wendy Yaksich of Moser Enterprises Kathleen West Attorney for MPI - South i Public Comment — None i Approval of Minutes — Minutes of the March 14, 2005 regular meeting were unanimously approved following a motion by Koch. Truman seconded the motion. Bills Review — The Board reviewed the cash analysis and current bills list. Motion to approve the bills was made by Korinek, seconded by Truman. The bills list was approved following a roll call vote Rollins, yes; Truman, yes; Korinek, yes; Koch, yes; Pilmer, no. Developers Presentation — The concept plan for MPI — South was presented to the Park Board by John Martin of JEN Land Design. After the presentation of the concept plan, Brown said that the park board should ask the question of how much park and land cash they should be asking for, and if park adjacent to the gas pipeline would be acceptable. Brown stated that the land the gas pipeline on could only be used as an open field, remembering that structures or even parking lots could not be built there. Truman stated that the board could keep the pipeline area passive until neighboring communities came in. Some consensus is needed for what the board is asking for from this development. Brown stated that the board should ask the developer for fifty per cent land, traditional staying in line with park guidelines, conditions or requirements such as wanting the land high and dry, nothing less than 3 acres, trail system, ownership of areas . Give the developer directions . Truman stated his general direction would be for an allocation of 50150 land and cash, with a minimum of 3 acres to a park, but still would like a 10 to 15 acre park. Rollins stated he would like a larger park closer to the school site. Brown reminded the developer- that the_board_would like to see more symmetrical areas _for parks than linear. Rollins stated a large park north- of Ament road would be a good area for a park. Truman stated that some of the trail areas where planned on the flood plain area on this concept plan, but the possible trade off would be for accepting trails along the corridors. i Page2 Brown stated they can ask for the trails outside the flood plains . Brown said that they can ask for the trail out of the flood plain from the developer. The park board agreed they would like them out of the flood plain. Some of the trails would be along the corridors along high and dry land. j Schoppe said that the grading could be so that the trails would be high, and the width could be eighty feet, no trail should be closer than forty feet from a lot line. Brown said that trails could be in lieu of sidewalks; however the park board does not give credit for trails . Rollins stated that the park board would need to look at the developer concept plan again after reconfiguration of parks into larger parks adjacent to the school site, and parks closer to open developments -so the parks would have the option for larger parks for the future. Rollins said that larger parks community size would serve people better. Schoppe said that larger parks would be a great opportunity for the city. Truman stated that the south area for development would not happen because of the pipeline. Rollins said the board was skeptical of the pipeline area, crossings, or engineering restrictions for that area. Rollins stated after the developer changes the plan for j larger park sites in the development and other trail changes that the plans would then need to be reviewed again by the park board for approval . i Gilbert Park Scope of Service — Rollins stated that the professional agreement needed to be j signed to go forward to the city. Brown said that she would like to proceed as soon as possible to get the' park completed. Brown stated that the money was already budgeted and approved by the city, but the agreement had to be signed and work placed out for bid for the park construction to begin. After the bidding process and approval from the city council the park could possibly be done by July. Rollins asked for a motion for signing the professional agreement with Schoppe Design. Truman motioned for signing the Schoppe agreement, Koch seconded the motion. Approval was unanimous . i Old Business — Gazebo policy, Brown said she had made the corrections the board had asked for and noted that the need for large group policies need to be in place before large rentals take place . Brown asked the board to keep in mind any issues to restrict, limit or designate groups to certain parks for certain activities. The board then asked Brown to proceed with the policy to the city council for approval. j Car show request from the Skeletons in the Closet group at Beecher. Rollins stated he did not think Beecher was a good place for the car show, because there would be no extra parking unless j the group used school parking. Pilmer thought that Brown should contact the Kendall County Fair grounds for their policy on use for such groups. Brown said that she would have the group requesting the use of Beecher for a car show to attend a future park board meeting to discuss their plans for this event. Brown stated there will be a special meeting for the budget Wednesday night; there are no changes other that what has been done so far. On the agenda for the April 19th city council meeting is the dissolving of the Park Board. Rollins stated that he thought at least three aldermen where in favor of the park board continuing. Truman reminded everyone to let people know that they can document their position on the web site he had started. I -- -- New Business - - - None i i - i i Page 3 Additional Business — None i Correspondence — Proposal letter to form a teen council in the city for youth of Yorkville from Becky. Updated parks list and amenities from Scott. A thank you e-mail from a mother of a class participant Sue had received. Adjournment — The meeting adjourned at 9 : 10 p.m. following a motion by Koch, seconded by Truman. Respectfully submitted, Barb Reisinger The next meeting is scheduled on Monday April 11 , 2005 at 7 p.m. at the Riverfront Administrative Office, 301 West Hydraulic Street. i I' , I i I i i