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Park Board Minutes 2005 02-28-05 i Yorkville Parks & Recreation Department Board Meeting February 28, 2005 4g) � MINUTES Call to Order — Ken Koch called the meeting to order at 7 : 01 p.m. Roll Call — Ken Koch, Van Truman, Heather Fiala, Richard Korinek, Tammy Smock, Bob Pilmer Absent: Chris Rollins, Alderman Paul James Guests/City Officials/Staff — j Executive Director Laura Brown Parks Foreman Scott Sleezer Mark Harrison of Schoppe Design Kevin Stough of Centex Introduction of new Parks Staff Pete Schmidt Ryan Horner Tony Medina Approval of Minutes — Minutes of the February 14, 2005 regular meeting were unanimously approved following a motion by Truman. Smock seconded the motion. Bills Review — The Board reviewed the cash analysis and current bills list. Korinek questioned if there will be a credit for the Nextel phones that Sleezer had turned in, Sleezer stated that he was not sure, but it would probably be minimal. Smock asked if the department was paying for storage for Christmas decorations, Sleezer stated no, that the check was for a purchase of storage totes for decorations. Korinek motioned for approval of bills list, Smock seconded the motion. The bills list was approved following a roll-call vote: Koch, yes; Truman, yes; Fiala, yes; Korinek, yes; Smock, yes; Pilmer, no . Old Business — Brown reminded the Park Board to try to attend the Administrative meeting March 3 , at 6 : 30 p.m. for the upcoming budget. Once it is approved it will go forward to City Council for approval. Brown stated that the upcoming year the budget would be very lean, such as no new hires, including the proposed City Planner position. Parks improvement will probably be pushed off until the next fiscal year. The operations budget looks fine for the upcoming year. Korinek asked what the total dollar amount represented in those capital projects that might be cut. Brown stated $ 80,000 total under Parks capital. Koch asked the Board to attend March 3, 2005 at City Hall. New Business- Brown stated that she had received a park naming application from Steve Bridge' s wife Patti Bridge. This past year Steve had passed away. Brown said that Steve was very active on the Park Board until he moved out of Yorkville. He was also was very much involved in coaching and maintaining the ball fields at Beecher Park. Page 2 Brown stated she talked to Patti and she would be open to suggestions_ because Beecher Park was already named. After discussion of park naming and available parks, the Board agreed that new parks without a history or existing park name should be used. Koch stated that the MPI Park with the sports fields would probably be ideal for Steve Bridge Memorial Park. Korinek motioned that the MPI regional park be named "Steve Bridge Memorial Park". Fiala seconded the motion. Approval was unanimous; Brown stated she would move the motion forward to City Council for approval. Brown then introduced Kevin Stough from Centex and Mark Harrison from Schoppe Design. Brown wanted to have the Board envision from the two concept plans in the park board packet the benefits and amenities for the Parks and Recreation venue. Figure out costs, show what can be done because it is a large area. Look into the amenities such as schools, regional attractions, soccer fields, youth football fields, and tennis courts. Brown stated active fishing area with pier fishing, sled hill, natural wetlands, garden plots would be included. Harrison discussed the bio- Swale move to the east end of the development, storm water management, rain water capture and reuse . Stough stated the bio-swale needs to go to the east, and would like to see unlit soccer fields that close to homes and consolidated parking for areas such as tennis courts away from homes. Brown cautioned Stough that the Park Board would want flowing park areas. The Parks building drawing design was looked at. Brown asked the Board if they had any additions or corrections to the plan. If it looks good the plans will be drawn up with the specifics and full costs to be approved. Discussion took place, regarding additions or extras they should be looking or asking for, before the Board agreed with the drawing concept. I Brown reminded the Park Board if they are interested in having the Park Board packets e-mailed to them in the future to please e-mail Barb Reisinger at breisingernyorkville.il.us I Brown stated IDNR had sent a letter stating that the $ 100,000 grant money is going to be released for the West Hydraulic purchase. She stated we are one of sixteen that received the grant. Brown said that this has been a successful year for grants for the City. i I Additional Business - Koch also mentioned the Parks report was skipped over. Sleezer said he just wanted to keep the Board informed. Korinek stated he liked the bullet report. Truman asked if Brown could get the Board a short list of Parks that are already named and not available and upcoming parks that would be available in the future. Brown said she would have a list available for the board. Adjournment — The meeting adjourned at 8 : 11 p.m. following a motion by Koch. Korinek seconded the motion. 1 Respectfully submitted, Barb Reisinger The next meeting is scheduled on Monday March 14, 2005 at 7 p.m. at the Riverfront - - Administrative Office, 301 West Hydraulic Street.