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Park Board Minutes 2005 02-14-05 Yorkville Parks & Recreation Department ® Ooo Board Meeting February 14, 2005 MINUTES Call to Order - President Rollins called the meeting to order at 7 : 00 p.m. i i Roll Call - Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Richard Korinek, Tammy Smock Absent: Bob Pilmer, Alderman Paul James Guests/City Officials/Staff - Mayor Art Prochaska Executive Director Laura Brown Superintendent of Recreation Sue Swithin Public Comment - None I Approval of Minutes - Minutes of the January 24, 2005 regular meeting were unanimously approved following a motion by Fiala. Truman seconded the motion. Bills Review The Board reviewed the cash analysis and current bills. Two matters were brought to the Board' s attention: • Stop payment on a check written to Nextel • A change in printer for the spring 2005 program catalog i Koch made a motion to approve the bills list and cash analysis as submitted. Korinek seconded the motion. Approval was unanimous following a roll-call vote: Rollins, yes; Koch, yes; Truman, yes; Fiala, yes; Korinek, yes; Smock, yes. Reports - Brown discussed the proposed organizational chart for Parks and Rec showing recommendations, anticipated changes, and the reporting mechanism, through fiscal year 2007. The Board also reviewed organization charts; from other city departments, sent to them by the Administration Committee, at the Mayor' s request. Swithin discussed the report of school facility use hours for 2004/05 : The report included programs running September through June. She said the majority of use is November through March because of the basketball pro gram. .Brown pointed out that program registration has been integrated with the facility . software, no longer having to be done by hand. Brown said the new software will also help determine facility use needs as new schools are built. --- Swithin-reminded-the Board thatthe polar plunge -isscheduled-on Saturday,-March 5 -- ------- - - - -- --- i i li Board Meeting � February 14, 2005 Page 2 Smock asked the status of the preschool agreement. Swithin said that a few changes have been made to the agreement, and meetings with the preschool director and the church pastor have gone well. She will ask the church to continue the agreement for the next school year, after which she will bring it to the Park Board for approval. Old Business - i Brown discussed the budget timeline for fiscal year 2005/06. She will meet February 16 with the City Administrator and Finance Director, to discuss recommended changes. The Mayor will review _proposed departmental budgets on February 24 . Final approval is expected in early April. New Business - None I Additional Business - None Correspondence - Regarding Truman' s article. Mayor said he is going to be addressing the Council Tuesday night. He expects it will be a point of discussion sometime during the evening. Rollins called attention to a letter addressing biodiversity from Lieutenant Governor Pat Quinn,. encouraging communities to adopt a biodiversity plan. Mayor Prochaska added that the City is planning to develop a new comprehensive plan and revise the city landscape control ordinance, to address this issue . Brown pointed out that such planning will be critical for the City as new developments continue to come into the area. I Miscellaneous newspaper articles were also pointed out to the Board. Adjournment The meeting adjourned at 7: 51 p.m. following a motion by Fiala. Koch seconded the motion. Respectfully Submitted, i Judith Rice, Recording Secretary The next meeting of the Board is scheduled on Monday, February 28 at 7 p.m. at the administrative office on West Hydraulic St. j I