Park Board Minutes 2005 02-14-05 Yorkville Parks & Recreation Department ® Ooo
Board Meeting
February 14, 2005
MINUTES
Call to Order -
President Rollins called the meeting to order at 7 : 00 p.m.
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Roll Call -
Chris Rollins, Ken Koch, Van Truman, Heather Fiala, Richard Korinek, Tammy Smock
Absent: Bob Pilmer, Alderman Paul James
Guests/City Officials/Staff -
Mayor Art Prochaska
Executive Director Laura Brown
Superintendent of Recreation Sue Swithin
Public Comment -
None
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Approval of Minutes -
Minutes of the January 24, 2005 regular meeting were unanimously approved following a motion by
Fiala. Truman seconded the motion.
Bills Review
The Board reviewed the cash analysis and current bills. Two matters were brought to the Board' s
attention:
• Stop payment on a check written to Nextel
• A change in printer for the spring 2005 program catalog
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Koch made a motion to approve the bills list and cash analysis as submitted. Korinek seconded the
motion. Approval was unanimous following a roll-call vote: Rollins, yes; Koch, yes; Truman, yes;
Fiala, yes; Korinek, yes; Smock, yes.
Reports -
Brown discussed the proposed organizational chart for Parks and Rec showing recommendations,
anticipated changes, and the reporting mechanism, through fiscal year 2007. The Board also reviewed
organization charts; from other city departments, sent to them by the Administration Committee, at the
Mayor' s request.
Swithin discussed the report of school facility use hours for 2004/05 : The report included programs
running September through June. She said the majority of use is November through March because of the
basketball pro
gram. .Brown pointed out that program registration has been integrated with the facility .
software, no longer having to be done by hand. Brown said the new software will also help determine
facility use needs as new schools are built.
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Swithin-reminded-the Board thatthe polar plunge -isscheduled-on Saturday,-March 5 -- ------- - - - -- ---
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Board Meeting
� February 14, 2005
Page 2
Smock asked the status of the preschool agreement. Swithin said that a few changes have been made to
the agreement, and meetings with the preschool director and the church pastor have gone well. She will
ask the church to continue the agreement for the next school year, after which she will bring it to the Park
Board for approval.
Old Business -
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Brown discussed the budget timeline for fiscal year 2005/06. She will meet February 16 with the City
Administrator and Finance Director, to discuss recommended changes. The Mayor will review _proposed
departmental budgets on February 24 . Final approval is expected in early April.
New Business -
None
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Additional Business -
None
Correspondence -
Regarding Truman' s article. Mayor said he is going to be addressing the Council Tuesday night. He
expects it will be a point of discussion sometime during the evening.
Rollins called attention to a letter addressing biodiversity from Lieutenant Governor Pat Quinn,.
encouraging communities to adopt a biodiversity plan. Mayor Prochaska added that the City is planning
to develop a new comprehensive plan and revise the city landscape control ordinance, to address this
issue . Brown pointed out that such planning will be critical for the City as new developments continue to
come into the area.
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Miscellaneous newspaper articles were also pointed out to the Board.
Adjournment
The meeting adjourned at 7: 51 p.m. following a motion by Fiala. Koch seconded the motion.
Respectfully Submitted,
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Judith Rice, Recording Secretary
The next meeting of the Board is scheduled on Monday, February 28 at 7 p.m. at the
administrative office on West Hydraulic St. j
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