Park Board Minutes 2005 01-24-05 i
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Yorkville Parks & Recreation Department
P/A
Board Meeting
January 24, 2005
MINUTES
Call to Order -
President Rollins called the meeting to order at 7: 00 p.m.
Roll Call -
Chris Rollins, Ken Koch, Van Truman, Heather Fiala,
Absent: Richard Korinek, Bob Pilmer, Tammy Smock, Alderman Paul James
Guests/City Officials/Staff -
Laura Brown, Executive Director
Scott Sleezer, Parks Foreman
Mike Schoppe, City Planner
Public Comment -
Charles Doetschman asked the Board to consider naming a park in memory of his father and grandfather.
The parcel he referenced is a part of Fox Highland and Raintree Village. He explained that the property
was purchased by his grandfather in 1899, and that five generations of Doetschman' s have lived in the
area for 105 years. Rollins explained the Board will consider the request, and Sleezer offered to assist
Mr. Doetschman with formalizing the application process.
Approval of Minutes -
Fiala moved for approval of the minutes of the January 10, 2005 regular meeting, with one spelling
correction. Truman seconded the motion. Approval was unanimous.
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Bills Review -
Brown pointed out the addition of a $ 160 per diem, to the current list of bills, for four preschool teachers
attending conference. Koch made the motion to approve the payment of bills, with the addition of check
#201574 in the amount of $ 160. Fiala seconded the motion. A roll-call vote was taken, with Rollins,
Koch, Truman, and Fiala voting Aye. Approval was unanimous.
Developer Presentation -
David Meek, attorney for Aspen Ridge Estates, discussed a revised. pl an for de v a lop ment,
incorporating suggestions made by the Board at their November 22, 2004 meeting. Schoppe discussed the
plan in relation to the size, location, and number of proposed parks in the general area. Discussion ended
with the Board' s recommendation for a 10' trail, with a 5 ' easement on each side, running north/south
along Pavilion Rd. on the west side of the creek, outside of the 100 year flood plain, and the remaining
property, as well as the centrally located park, to be owned by a developer HOA. The developer would
pay the balance of their land/cash obligation in cash, and would be given 100 percent credit for the land,
if they install the trail to Parks & Rec standards.
Old Business -
Brown presented the revised Uniform Policy for discussion. Truman asked for an explanation of a change
in the amount of the allowance for park administration. Brown then called attention to a statement that
was to have been stricken from the policy. Rollins asked. for a motion to accept the final draft of the
policy, as amended. Truman made the motion. Koch seconded. Approval was unanimous.
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Brown updated the Board on the status of the Planner position. She explained that City Council has j
directed the City Administrator to establish a department made up of a Community Development
position, Land Planner, Park Planner, and Project Manager. The Board expressed their chagrin with the j
City' s decision, in light of the Park Board' s desire to reduce the rate of current planning expenditures.
Sleezer reported there were 81 applicants for the park maintenance positions. Thirteen interviews were
conducted, resulting in three new hires. Sleezer spoke highly of the three and their level of skill and
experience. They will start work on January 30 .
New Business -
Rollins volunteered to represent the Board for the Executive Director' s review with the Mayor.
Sleezer will follow up with the park naming request by Charles Doetschman,
The Board discussed City Council' s request for a representative on the Advisory Ad-Hoc committee to
determine short- and long-term senior facility needs. Rollins suggested this matter be tabled until it can
be discussed with the entire board.
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Brown reported that staff is requesting authorization to complete application for an OSLAD grant for
$200,000, a 50150 matching grant. She suggests it be used for the trail through the Grande Reserve
development, which will eventually connect with the Fox Valley trail system. The match would be paid
by MPI, the developer of Grande Reserve. The application is due March 1 .
Brown also reported that she was notified on January 21 that the City has been awarded a grant, in the
amount of $ 102,000, for an Illinois Tomorrow Corridor Planning grant through IDOT, to be used for
pedestrian and bike path development for the entire city.
Brown discussed a draft of the 2005-06 draft budget and a forecast 2006-07 budget, and explained the
benefit of working in a two-year budget cycle. She explained that the General Fund transfer is waiting for
the factoring in of salaries, pension, Social Security, etc. She also discussed budgeting for additional
staffing needs, asset replacement, and salary considerations. Brown pointed out that she has not budgeted
for any land acquisition, because of the amount of development coming into the City. Brown invited
questions/recommendations on the budget from the Board. Brown will notify board members of the
budget timeline.
Additional Business -
None
Correspondence -
Rollins pointed out miscellaneous correspondence.
Adjournment -
The meeting adjourned at 9: 15 p.m. following a motion by Koch, seconded by Fiala.
Respectfully Submitted,
e Recording Judith Rice, g Secre tary
The next Board meeting is scheduled on Monday, February 7, at 7 p.m. at the administrative office.
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