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Park Board Minutes 2005 01-10-05 Yorkville Parks&Recreation Department Board Meeting January 10,2005 M]NUTES d DOD Call to Order- 0 President Rollins called the meeting to order at 7:15 p.m. Roll Call- Chris Rollins,Ken Koch,Van Truman,Heather Fiala,Richard Korinek,Tammy Smock Absent:Bob Pilmer Guests/City Officials/Staff- Laura Brown,Executive Director Sue Swithin, Superintendent of Recreation Alderman Paul James Public Comment- None Approval of Minutes- Minutes of the December 13,2004 meeting were unanimously approved as corrected,following a motion by Korinek, seconded by Truman. Bills Review- The Board reviewed the current list of bills.Following a brief discussion Koch made a motion to accept the cash analysis and approve bills for payment as submitted.Fiala seconded.A roll-call vote was taken:Rollins,yes;Koch,yes;Truman,yes;Fiala,yes;Korinek,yes; Smock,yes. Reports- Director's report-None Recreation report- Swithin reported on current programs,pointing out that there are over 80 kids registered for youth basketball. She highlighted a draft of the spring program catalog, identifying new programs being offered. She also reported that new software is being ordered that will enhance the quality of photos in the catalog. Smock raised a concern that had been brought to her attention about after-school recreation program scheduling. Swithin said she will look into it. Old Business- Brown reported on the status of the park maintenance facility saying she and Sleezer met with the contractor to share information. Once the contractor has finished their review,they will meet with the park board and also with representatives from Public works. They will meet with all staff before they start formalizing the plan. The Board discussed City CounciI' s action to not approve the Park Planner position. Alderman James said the only way it can be brought back to Council is if one of the council members, with a dissenting vote, makes a recommendation to put it back on the agenda. I The Board discussed the matter at length. It was concluded that Brown will prepare a recommendation for discussion at the January 24 h park board meeting, which will then be presented at the Administration meeting for discussion before going to City Council. j New Business - The Board discussed the draft of a wearing apparel policy. Alderman James suggested it be called a uniform policy for parks, which requires park board approval only. The Board concurred. Swithin will make the appropriate changes to the policy as suggested during discussion Mayor Prochaska arrived at 7 :20 p.m. Rollins called the Board' s attention to a letter of appreciation to Mark O'Malley, and O 'Malley Welding and fabricating, Inc., for their gift of the construction of the Riverfront Park Shelter. Rollins said the letter will be published in the Record. Brown said a framed copy of the letter and a plaque will be presented to O 'Malley at a City Council meeting. A plaque will also be installed on the shelter thanking O'Malley for the gift. Brown called attention to a summary of a 2-year forecast for parks and program development. She outlined highlights to be included. Brown will have a draft of the budget to share with the Board on January 2401. Truman questioned the extent of use of school facilities as provided in the Intergovernmental Agreement with the School District. Brown suggested that Truman visit with Swithin on this matter. Swithin will provide a report to Truman and Fiala. Additional Business - Mayor Prochaska thanked the Board for their work over the past year. He also asked for a representative for the Executive Director' s review. Rollins asked that it be an item on the January 240' agenda. Adjournment - At 8 :33 p.m. the meeting adjourned following a motion by Koch, seconded by Pilmer. r Respectfully submitted, j j Judy Rice Recording Secretary The next meeting of the Board is scheduled on Monday, January 24 at 7 p.m. at the administrative office on West Hydraulic St. Yorkville Parks & Recreation Department �!L