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Public Works Minutes 2003 11-24-03 I i Page 1 of 4 UNITED CITY OF YORKVILLE APPROVED PUBLIC WORKS COMMITTEE MEETING WITH CORRECTIONS MONDAY, NOVEMBER 249 2003 1-2&04 7 :00 p.m. In Attendance. i Mayor Art Prochaska Alderman Joe Besco Alderman Rich Sticka City Engineer Joe Wywrot Public Works Director Eric Dhuse APPROVAL CORRECTION OF MINUTES : SEPTEMBER 22, 2003 These minutes were approved with a few corrections made. NEW BUSINESS . Fox Mill Landing Utility Easements and Final Acceptance City Engineer Joe Wywrot recommended that the committee approve this easement then go on to COW for approval of the utility easement. i This item will go to COW on December 2, 2003 . Dickson Court Roadway Improvements Change Order Mr. Wywrot stated that this was a final balancing change order. It would be a $ 1 , 800 decrease. yw g g He recommended that this change order be approved. This item will go to COW on December 2, 2003 . Raintree Village Unit 1 Bond Reduction Mr. Wywrot said that this reduction is for dirt work only, in Unit 1 . He said he concurred with the amount of work completed but had to do correction to the amount of the reduction. Mr. Wywrot said that the reduction that he is recommending is not quite as much as Concord Homes had requested. Mr. Wywrot recommended the reduction to be approved in the amount of $689,483 . 17. This item will go to COW on December 2, 2003 . Savitski Property Letter of Credit Mr. Wywrot stated that this particular letter of credit would be for earthwork and landscaping. He is recommending an extension of 6 months. He said that Mark Savitski, the owner of the property, has agreed to the extension. This item will go on to COW on December 2, 2003 . Storm Sewer Repair Public Works Director Eric Dhuse reported that Public Works encountered an old storm sewer in the down town area between the two bank parking lots on Van Emmon Street. He said that they found that the sewer is a 3 sided structure with no bottom. He said that Public Works would like to go in and add some new pipe to the top and connect it with a field joint to the elliptical pipe. He said that he would like to recommend hiring a company that would provide an excavator, i I i Page 2 of 4 operator and laborer to assist the Public Works in this replacement. He stated that because this is not an emergency situation, that he would like to do this repair in the early spring. He said that i this project must be done before the final repairs are made on Van Emmon Street. Mr.Dhuse has plans to get together cost estimates for the Finance Director. He said the cost will go under Storm Sewer Repair. There will be not action taken on this until early spring. City Hall Parldng Lot Change Order #2 This item was tabled. Transportation Study Mr. Wywrot reported that City Administrator Tony Graff met with Smith Engineering at the end of October to clarify the scope of services for this study. Mr. Wywrot said that after looking over the study with other staff, they thought there needed to be changes made to the study. Mr. Graff spoke with Smith Engineering about the changes, and Smith gave an estimate of what it would cost to make the changes. He said that they could look at it from two prospectives. They could have the work done, with an accurate more up to date report in final form, or they could just use the report with knowing it has some things are inaccurate. However Smith Engineering has already made the changes because of a time constraint to get it in by the December 2, 2004 COW. The work has already been done. Mr. Wywrot said that Smith was not directed by the City to do the work. Smith thought that they had the authority to proceed with the work, so they did the work. The cost for the service is in the amount of $4,960.00. Alderman Sticka asked if the changes were made as the City would have wanted them. Mr.Wywrot said yes, but the proper procedure would have been for Smith to present a cost first and then wait for the City's approval. i i The committee decided this issue needed further discussion. i This item will come back to the next Public Works meeting on December 22, 2004. i OLD BUSINESS , I i Director of Public Works Salary Survey This item was tabled. i i Subdivision Ordinance Revisions Mr. Wywrot stated that some of these revisions are already in progress and that the Subdivision Ordinance Revisions need only to be formalized. I Alderman Sticka pointed out that under Tree Removal it should be reworded so that property owners would understand that if Public Works wants trees removed, the trees will be removed. i i The committee agreed to reword that part of the ordinance. It will be added that the Public Works will require that any existing trees deemed by the Public Works Department to be dead, dying, or undesirable species, shall be removed. i Mr.Wywrot thought the second requirement under the General section should be taken out. He said that he would first check with the Building Code before acting on that. j I I Page 3 of 4 Alderman Besco felt there should be words added with regards to the Lighting section of the Ordinance. Mr. Wywrot suggested adding a Street Light Deposit Repair in the amount of $5,000 . j This would insure costs for replacing or fixing lighting equipment that is often destroyed by the builders in the process of building on the properties. Mr. Wywrot mentioned that under the Wet Pond Bounce that he would put in a 2 ft. bounce for a I 10 year storm, with the possibility of changing the numbers if necessary. Mr. Wywrot pointed out that under Storm Sewers/Detention the last section regarding compensatory storage should have been put into the Compensatory Storage Ordinance. Under the Watermain section, Mr. Wywrot pointed out the minimum pipe size for required fire flow were not mentioned. He said to get proper water flow for fire fighting the pipe size would need to be 10 inches. This detail would need to be added to this section. i Mr. Dhuse said that the last item in the Watermain section they would like to see the developers compensate the City for water usage and bacteria sample testing done by the Public Works j Department. Since it is the City that applies for the EPA permit, the City also accepts it and is responsible for it. If the developers want to do a supplemental test they can but it is the City that will do the initial testing and the developers should pay for it. This item will come back to Public Works on December 22, 2003 , ADDITIONAL BUSINESS: Update on Mill Street Waternain Work Mr. Dhuse stated that work was presuming on Mill Street. Mr. Wywrot said that since the roads are closed only for today and tomorrow, that the workers will continue late tonight if necessary in order to complete the work on schedule. Mr. Wywrot said that Aurora Blacktop paved and put binder down on Mill Street. Mayor Prochaska said that he would like to see a report from EEI on the lack of progress on this project as they are 2 months past due on the project. He said he has received complaints from residents asking why the work wasn't being done or completed. Mayor Prochaska voiced his displeasure with the delay of completion of the road work. He said he would consider his dissatisfaction when EEI goes to bid on another job in the City. He said he would also like for the Council to also consider the idea of putting together a program for rewards for being done ahead of time and/or penalties for jobs done late. He felt something has to be put together to help alleviate this problem. Mr. Wywrot said that he did speak with them and the subject expressing that they needed to get on the job. He also asked them for a report. Alderman Besco agreed that there should be some sort of policy for responsible bidders . Stop Signs at Heustis and Van Emmon Streets Alderman Kot mentioned that there was a roll over car accident at Heustis and Van Emmon Streets. He is concerned that more should be done to help people be aware of the stop signs there. i I Page 4 of 4 i There are concerns from people about the safety of that intersection. He felt the problem should go to the Public Safety Committee for examination. Mayor Prochaska said the problem is that there is the main street stopping for the side street. It is an unnatural way to stop. He felt that with the traffic patters going up to Circle Center that it is time to take another look at it and maybe find a new solution. The committee agreed to send this item over to the Public Safety Committee. I Burned Out Street Lights Mayor Prochaska pointed out that there were still some burned out street lights that needed new r bulbs, specifically on Center Parkway in front of the new bank. i Mr. Dhuse said that he did speak with the contractor and told him the bulb should be replaced. i i Proposed Breaker for Public Works Skid Steer Mr. Dhuse stated that the breaker they priced for their skid steer does not work well on their machine. The breaker made for the Bobcat is more expensive, but they do have the money in their budget. He said that is a permanent purchase and not a replacement. He said that the cost is $8, 500. Alderman Sticka suggested for Mr. Dhuse to get some bids and bring to the Committee of the Whole. I Mr. Dhuse said that there would be cheaper bids than Bobcat, but the one designed for their machine would work best. Once Mr. Dhuse receives the bid information he will send this item on to COW. There is no more additional business. Meeting adjourned: 8 :20 Minutes by Theresa Brady ICI 'li