Public Works Minutes 2003 11-24-03 I
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UNITED CITY OF YORKVILLE APPROVED
PUBLIC WORKS COMMITTEE MEETING WITH CORRECTIONS
MONDAY, NOVEMBER 249 2003 1-2&04
7 :00 p.m.
In Attendance.
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Mayor Art Prochaska
Alderman Joe Besco
Alderman Rich Sticka
City Engineer Joe Wywrot
Public Works Director Eric Dhuse
APPROVAL CORRECTION OF MINUTES : SEPTEMBER 22, 2003
These minutes were approved with a few corrections made.
NEW BUSINESS .
Fox Mill Landing Utility Easements and Final Acceptance
City Engineer Joe Wywrot recommended that the committee approve this easement then go on to
COW for approval of the utility easement.
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This item will go to COW on December 2, 2003 .
Dickson Court Roadway Improvements Change Order
Mr. Wywrot stated that this was a final balancing change order. It would be a $ 1 , 800 decrease.
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He recommended that this change order be approved.
This item will go to COW on December 2, 2003 .
Raintree Village Unit 1 Bond Reduction
Mr. Wywrot said that this reduction is for dirt work only, in Unit 1 . He said he concurred with the
amount of work completed but had to do correction to the amount of the reduction. Mr. Wywrot
said that the reduction that he is recommending is not quite as much as Concord Homes had
requested. Mr. Wywrot recommended the reduction to be approved in the amount of $689,483 . 17.
This item will go to COW on December 2, 2003 .
Savitski Property Letter of Credit
Mr. Wywrot stated that this particular letter of credit would be for earthwork and landscaping. He
is recommending an extension of 6 months. He said that Mark Savitski, the owner of the
property, has agreed to the extension.
This item will go on to COW on December 2, 2003 .
Storm Sewer Repair
Public Works Director Eric Dhuse reported that Public Works encountered an old storm sewer in
the down town area between the two bank parking lots on Van Emmon Street. He said that they
found that the sewer is a 3 sided structure with no bottom. He said that Public Works would like
to go in and add some new pipe to the top and connect it with a field joint to the elliptical pipe.
He said that he would like to recommend hiring a company that would provide an excavator,
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operator and laborer to assist the Public Works in this replacement. He stated that because this is
not an emergency situation, that he would like to do this repair in the early spring. He said that i
this project must be done before the final repairs are made on Van Emmon Street. Mr.Dhuse has
plans to get together cost estimates for the Finance Director. He said the cost will go under Storm
Sewer Repair.
There will be not action taken on this until early spring.
City Hall Parldng Lot Change Order #2
This item was tabled.
Transportation Study
Mr. Wywrot reported that City Administrator Tony Graff met with Smith Engineering at the end
of October to clarify the scope of services for this study. Mr. Wywrot said that after looking over
the study with other staff, they thought there needed to be changes made to the study. Mr. Graff
spoke with Smith Engineering about the changes, and Smith gave an estimate of what it would
cost to make the changes. He said that they could look at it from two prospectives. They could
have the work done, with an accurate more up to date report in final form, or they could just use
the report with knowing it has some things are inaccurate. However Smith Engineering has
already made the changes because of a time constraint to get it in by the December 2, 2004 COW.
The work has already been done. Mr. Wywrot said that Smith was not directed by the City to do
the work. Smith thought that they had the authority to proceed with the work, so they did the
work. The cost for the service is in the amount of $4,960.00.
Alderman Sticka asked if the changes were made as the City would have wanted them.
Mr.Wywrot said yes, but the proper procedure would have been for Smith to present a cost first
and then wait for the City's approval.
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The committee decided this issue needed further discussion.
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This item will come back to the next Public Works meeting on December 22, 2004.
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OLD BUSINESS , I
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Director of Public Works Salary Survey
This item was tabled.
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Subdivision Ordinance Revisions
Mr. Wywrot stated that some of these revisions are already in progress and that the Subdivision
Ordinance Revisions need only to be formalized.
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Alderman Sticka pointed out that under Tree Removal it should be reworded so that property
owners would understand that if Public Works wants trees removed, the trees will be removed.
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The committee agreed to reword that part of the ordinance. It will be added that the Public Works
will require that any existing trees deemed by the Public Works Department to be dead, dying, or
undesirable species, shall be removed.
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Mr.Wywrot thought the second requirement under the General section should be taken out. He
said that he would first check with the Building Code before acting on that. j
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Alderman Besco felt there should be words added with regards to the Lighting section of the
Ordinance. Mr. Wywrot suggested adding a Street Light Deposit Repair in the amount of $5,000 . j
This would insure costs for replacing or fixing lighting equipment that is often destroyed by the
builders in the process of building on the properties.
Mr. Wywrot mentioned that under the Wet Pond Bounce that he would put in a 2 ft. bounce for a
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10 year storm, with the possibility of changing the numbers if necessary.
Mr. Wywrot pointed out that under Storm Sewers/Detention the last section regarding
compensatory storage should have been put into the Compensatory Storage Ordinance.
Under the Watermain section, Mr. Wywrot pointed out the minimum pipe size for required fire
flow were not mentioned. He said to get proper water flow for fire fighting the pipe size would
need to be 10 inches. This detail would need to be added to this section.
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Mr. Dhuse said that the last item in the Watermain section they would like to see the developers
compensate the City for water usage and bacteria sample testing done by the Public Works j
Department. Since it is the City that applies for the EPA permit, the City also accepts it and is
responsible for it. If the developers want to do a supplemental test they can but it is the City that
will do the initial testing and the developers should pay for it.
This item will come back to Public Works on December 22, 2003 ,
ADDITIONAL BUSINESS:
Update on Mill Street Waternain Work
Mr. Dhuse stated that work was presuming on Mill Street. Mr. Wywrot said that since the roads
are closed only for today and tomorrow, that the workers will continue late tonight if necessary in
order to complete the work on schedule.
Mr. Wywrot said that Aurora Blacktop paved and put binder down on Mill Street.
Mayor Prochaska said that he would like to see a report from EEI on the lack of progress on this
project as they are 2 months past due on the project. He said he has received complaints from
residents asking why the work wasn't being done or completed. Mayor Prochaska voiced his
displeasure with the delay of completion of the road work. He said he would consider his
dissatisfaction when EEI goes to bid on another job in the City. He said he would also like for the
Council to also consider the idea of putting together a program for rewards for being done ahead
of time and/or penalties for jobs done late. He felt something has to be put together to help
alleviate this problem.
Mr. Wywrot said that he did speak with them and the subject expressing that they needed to get
on the job. He also asked them for a report.
Alderman Besco agreed that there should be some sort of policy for responsible bidders .
Stop Signs at Heustis and Van Emmon Streets
Alderman Kot mentioned that there was a roll over car accident at Heustis and Van Emmon
Streets. He is concerned that more should be done to help people be aware of the stop signs there.
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There are concerns from people about the safety of that intersection. He felt the problem should
go to the Public Safety Committee for examination.
Mayor Prochaska said the problem is that there is the main street stopping for the side street. It is
an unnatural way to stop. He felt that with the traffic patters going up to Circle Center that it is
time to take another look at it and maybe find a new solution.
The committee agreed to send this item over to the Public Safety Committee.
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Burned Out Street Lights
Mayor Prochaska pointed out that there were still some burned out street lights that needed new r
bulbs, specifically on Center Parkway in front of the new bank.
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Mr. Dhuse said that he did speak with the contractor and told him the bulb should be replaced.
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Proposed Breaker for Public Works Skid Steer
Mr. Dhuse stated that the breaker they priced for their skid steer does not work well on their
machine. The breaker made for the Bobcat is more expensive, but they do have the money in their
budget. He said that is a permanent purchase and not a replacement. He said that the cost is
$8, 500.
Alderman Sticka suggested for Mr. Dhuse to get some bids and bring to the Committee of the
Whole.
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Mr. Dhuse said that there would be cheaper bids than Bobcat, but the one designed for their
machine would work best.
Once Mr. Dhuse receives the bid information he will send this item on to COW.
There is no more additional business.
Meeting adjourned: 8 :20
Minutes by Theresa Brady
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