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Public Works Minutes 2003 10-27-03 Page 1 of 4 UNITED CITY OF YORKVILLE APPROVED PUBLIC WORKS COMMITTEE MEETING WITH CORRECTIONS CITY HALL CONFERENCE ROOM 1 -24-04 MONDAY, OCTOBER 27, 2003 7 :00 P.M. j I In Attendance: Alderman Joe Besco Alderman Richard Sticka Alderman Larry Kot Public Works Director Eric Dhuse City Engineer Joe Wywrot I APPROVAL/CORRECTIONS OF MINUTES : None WELL # 7 ORDER City Engineer Joe Wywrot recommended a change order for a cost reduction for eliminating service Well #7. The City will allow the contractor to connect to the City water system. The net decrease is $16, 500. 00. The committee agreed to the change order. This item will go to COW on November 4, 2003 , APPLE TREE COURT CHANGE ORDER City Engineer Joe Wywrot stated that this item was the final balancing change order for Apple Tree Court. It is a decrease of $4,400. He said that they agreed with the contractor on the final quantities. He said approving this change order will allow making the final pay out. The committee agreed to the change order. This item will go to COW on November 4, 2003 . COUNTY COUNCIL OF MAYORS Mr. Wywrot said that he attended the last meeting of the County Council of Mayors. He mentioned that a couple items discussed involved the City of Yorkville. He said that they did move the Game Farm Road/Somonauk Road project out of the Multi-Year Program. Also they are on track for the Capital Improvement Program that would fund engineering at the beginning of next year. He said that it is important that they not delay that because it is a very slow and tedious process going through the funding process with the Federal Highway Administration. i Alderman Richard Sticka asked how much money the project would cost. Mr. Wywrot said that it was just fewer than 1 . 5 million dollars. This item was for information only. No action taken. EMERGENCY PREMPTION PROJECT Mr. Wywrot stated that City Administrator Tony Graff had initiated with the Kane County Council when he was Chief of Police, about a project to retrofit audio electronics and frequency- systems into traffic lights and emergency vehicles. This would allow emergency vehicles to change the traffic lights by using the frequency device. i Page 2 of 4 Alderman Kot thought that it would be an item worth looking into again. Mr. Wywrot said that he would call Mike Hintzman at the BKFD and ask if they are interested in this project. He said that if they are interested in this that it would cost money to do the project. The proper equipment would need to be installed in all the traffic lights in order for it to work. This item will come back to the next Public Works meeting on November 24, 2003 . WELLS 8 & 9 TREATMENT FACILITY Mr. Wywrot stated that in order for the exterior of the building to meet the city standards, there would be additional costs $4,900. The committee agreed to the change order of $4,900 . This item will go to COW on November 4, 2003 . WATER REPORT FOR AUGUST 2003 Public Works Director Eric Dhuse said that there was almost 35 million gallons of water pumped this month. He stated that it was 3 million more than they pumped last year at this time. The reason for it is all the new subdivision water systems that have been put in. This item will go to COW on November 4, 2003 . KANE COUNTY GIS DATA Mr. Wywrot informed the committee that he has signed off on this project at the suggestion of Mr. Graff. This involves using based mapping data from Kendall County. No action on this item. CITY PARKING LOT CHANGE ORDER Mr. Wywrot said that this is for adding a line item. They added a parking lot light that was damaged during a wind storm in July. He said that the light has been put up already and that he is pleased with it. The committee agreed to the change order. This item will go to COW on November 4, 2003 . GRAND RESERVE PLAT OF EASEMENT Mr. Wywrot stated that this was for a sanitary sewer/public utility easement. It will go from the Well 8 site from Mill Road. The committee gave approval for the easement. r This item will go to COW on November 4, 2003 . i i SEWER REPAIR Mr. Dhuse said that this if for work that they need to perform out at Countryside and Blackberry Lane. He said that he has received 3 different bids. He said that one in particular was from Performance Pipeline from Ottawa that would actually come in a line the service. He said that Page 3 of 4 they came in much cheaper than the other 2 bidders. He said that the other 2 bids also did not include a few crucial services. Mr. Dhuse suggested going with Performance Pipeline out of Ottawa. He said that since the item is under $5,000 the Mayor could sign off on the project. No further action is needed on this item. LEAF VACUUM Mr. Dhuse said that this item includes the purchase of a new leaf vacuum. He said that they have it in the budget of this year. He said that they checked their RFP's and there was just one bidder. The bidder is Standard Equipment out of Chicago. He said that he went to St. Charles to look at the unit and that it does a great job. He said that it would also suck up storm sewer catch basin bottoms. The committee agreed to the purchase of the leaf vacuum. i This item will go to COW on November 4, 2003 . i HAMMON STORM WATER MANAGEMENT Mr. Wywrot stated that Mr. Graff had requested for Smith Engineering to put together a proposal to re-look at Hammon Lake. He said that they need to get an outfall for the pond. He said it would be better to know what is required rather than having the developer figure out what steps to take. He said the problem with the Smith Engineering proposal is that it does not deal with the environmental issues that need to dealt with down at the Fox River. He said that the proposal needs to be revised before it goes on to the Committee of the Whole. This would include expanding the scope of work so that it would include dealing with the environmental issues . This item will come back to the next Public Works meeting on November 24, 2003 . i IN TOWN PROGRAM ENGINEERING UPDATE Mr. Wywrot stated that this item will be on the City Council Agenda tomorrow October 28, 2003 for approval of the contract. This item will be removed off the agenda upon the approval of the contract by the City Council. STOP SIGNS AT THE CORNERS of GREENBRIER and WALSH Mr. Wywrot reported that upon Attorney Kramer' s review he found no justification for the stop signs at Greenbrier and Walsh. Attorney Kramer suggested taking out the signs. Yield signs will be put up at the corners instead. This item will go to COW on November 24, 2003 . I DIRECTOR of PUBLIC WORKS SALARY SURVEY Alderman Besco asked if the survey included any recent reviews. Mr. Dhuse said yes, the information is located at the bottom of the salary survey. In his first year the Director of Public Works salary was $61 ,000. This year it came in at $66,900 . Compared to last year he received a 2% raise. It was difficult to compare with other towns because there was nothing to compare it to. Page 4 of 4 Alderman Kot felt it was important to take a look into this so that they keep the salary competitive. He said it is important to look at salary ranges time to time. Alderman Sticka suggested getting more salary range information to give them a broader look at Public Work Director Salaries. Alderman Kot said they would also need to take a look into the budget and whether or not they have made a salary adjustment during the middle of the budget year. He felt it was important to take a look at all Department Head salaries. Alderman Besco said that he would get the salary range and bring an update next month. This item will come back to the next Public Works meeting in November 24, 2003 . ADDITIONAL BUSINESS : I I Mr. Dhuse stated that he met with Dennis Dwyer, about schedules of completion the Mill & Van Emmon street projects. Mr. Dwyer said that it should be 20 working days for completion. This is barring any bad weather. That should put the completion about the middle of November. Mr. Dhuse also mentioned that they had had two more watermain breaks. One was off East Ridge on Mill Street. The other watermain break was at Hydraulic and Heustis. Alderman Richard Sticka informed the committee that there are weeds that need to be cut down near the south end of the bridge. He said there are also weeds along the sidewalk near the old Court House that need tending to. Mr. Dhuse said he would check into it. Meeting adjourned at: 8:20 p.m. Minutes by: Theresa Brady i