Public Works Minutes 2003 06-23-03 Page 1 of 4
APPROVED OVY THE
COMMITTEFJI30ARD
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE MEETING
MONDAY, JUNE 23 , 2003
7 : 00 P.M.
II
In Attendance*.
Alderman Joe Besco — Chairman Alderman Larry Kot
Alderman Rich Sticka Mayor Art Prochaska
City Engineer Joe Wywrot Director of Public Works Eric Dhuse
APPROVAL/CORRECTION OF MINUTES
None
NEW BUSINESS
March and April Water Reports
The Committee reviewed and accepted the water reports.
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Results of Bid Openings
City Engineer Joe Wywrot stated that all the bids came in where he expected. The
asphalt treatment bid went to Boecker Road Maintenance, Inc. , who bid $31 ,917 .42 for
the project. The Committee discussed that a letter would be sent to the residents affected
by the project and Alderman Kot suggested that St. Patrick' s Church also be notified.
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Walnut Street was discussed; a portion of the street is outside city limits but will still be
treated. In the past the county has repaired the City' s portion of the street so the City is
returning a favor.
The bid for sidewalk repair came in a few thousand dollars higher than last year and was j
awarded to R.A. Ubert Construction for $39,423 . 75 . School Superintendent Dr. Engler
will be sent a letter regarding an easement to the Mill Street sidewalk.
This item was sent to the July 7, 2003 Committee of the Whole meeting.
Water Conservation Ordinance — FYI Update
Director of Public Works Eric Dhuse reported that he reviewed the Oswego and Batavia
Water Conservation Ordinances because they are similar to the one the City is proposing.
Alderman Sticka expressed his concern regarding residents who have automatic
sprinkling systems. He explained that they can be set for every other day usage however
they are thrown off when a month has thirty-one days. If a person was out of town when
this occurred, they would be watering on the wrong days. Mayor Prochaska
recommended a notice be sent to residents recommending that if they have this type of
system they should notify the City before going out of town.
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Also discussed was the proposed times for watering; 6 : 00 to 9 : 00 A.M. and 9 : 00 to 10 : 00
P.M. ; the percentage of residents who might feel this is an intrusion and adding a clause
to the ordinance to address sprinkling systems.
Modification to Subdivision Ordinance
Mr. Wywrot stated that most of the items listed in his June 20, 2003 were discussed at
previous meetings. However, there were items not resolved. The Committee discussed
these :
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• Construction Guarantees - requiring construction guarantees for
developments that aren't subdivisions such as Walgreen' s, Shell, etc. After
some discussion, it was decided that the current method of withholding the
certificate of occupancy should continue.
• Best Management Practices - BMP ' s that may be required to improve
stormwater quality. They discussed writing this into agreements with
developers.
• Collector Street Streetlight Standards. After some discussion it was decided
to use the local-style street lights on residential collector streets and the
Menard-style lights in commercial areas.
• Street Cleaning. The Committee agreed to a collection of a $5 ,000. 00
deposit from developers for street sweeping. If the streets are kept clean, the
deposit will be returned. If the streets are not kept clean, the cost of street
sweeping will be deducted from the deposit and if it is used up, it will need
to be replenished.
• Streetlight Maintenance. It was agreed that once streetlights are activated,
the City would perform normal maintenance such as burned out bulbs and j
blown fuses.
• Pavement Standards. The Committee discussed that Portland Cement
Concrete be used for street pavement. They agreed that this has already
been requested of some developers and should be continued.
• Mandrel-testing Equipment — They discussed that the use of a 9-point
mandrel is a better indicator that the pipe has retained its shape. The
Committee agreed that this should be added to the ordinance.
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The Committee also discussed newly suggested revisions :
• Location of Storm Sewers. It was suggested that the storm sewers be
constructed down the middle of the street . The Committee discussed the
benefits and cost of this application and felt that this should be used on
collector streets and anything more than a residential street.
• Separate Storm Water Ordinance. Engineering Enterprise, Inc. (EEI) has
recommended that the City adopt a separate stormwater control ordinance.
The Committee was given a copy of the Northeastern Illinois Plan
Commission (NIPC) as an example to review.
• Methodologies for Generating Hydrology. The specification of a single
method to be used throughout Yorkville was discussed. This applies to
storm runoff, and the retention and/or detention of water. Consistency
would aid in eliminating potential problems.
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• Streetlight Poles and Related Hardware. The Committee discussed
developers providing the City with additional streetlight poles and hardware
for use after the City accepts the streetlights. It was decided that developers
provide one pole for every 25 streetlights but that the City does not want
them until after acceptance.
• Cul-de-sac Fee. The Committee discussed that this type of fee
acknowledges the extra cost to the City necessary to maintain cul-de-sacs.
Mr. Wywrot provided an Algonquin ordinance for review and stated he
would call Algonquin to get more information about the fee and bring it
back to the Committee.
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Also discussed was an update regarding the requirement that any existing trees deemed
dead, dying or of an undesirable species be removed at the direction of the Public Works
Department. It was decided that the Engineering Department should also be included in
this update. Mayor Prochaska suggested checking with Building Inspector Bill Dettmer
to see if there was similar language in the appearance code and verify that they don't
conflict.
Mr. Wywrot stated that he would have Jennifer Woodrick in the Engineering Department
revise the text and bring the ordinance to a future Committee of the Whole meeting.
ADDITIONAL BUSINESS
Retention Pond Safety
Alderman Kot asked if the City was doing everything possible to ensure that retention
ponds are safe. Mr. Wywrot stated that Conservation Design Forum (CDF) encourages
that detention areas be designed as wetlands to discourage people from going into the
water. Also, they are designed with a safety shelf. The installation of signs and the
liability to the City was discussed. Mr. Wywrot stated that he would look into the
standards for retention ponds and bring the information back to the Committee.
Hydraulic Street Watermain
Alderman Sticka brought up a letter to the editor of the Record Newspaper regarding the
condition of Hydraulic Street. Mayor Prochaska stated that the street is in bad shape
however the sewer is being brought in along the street and it will be repaired when this
project is fmished.
Mill and Washington Street
The Committee discussed the necessity for a right of way at Mill and Washington Streets.
School buses have been causing ruts in the owner' s, Karin Harris, property. Stone will be
placed in the area.
Route 34 Traffic Backups
Mr. Wywrot reported on the backups on Route 34 due the paving near Eldamain Road
and Countryside Parkway. He reported that the paving should be done on June 24, 2003 ,
Upgrading CAD
Mr. Wywrot reported that the Engineering Department needs to update its CAD program.
They are using the 2002 edition and the 2004 will be out soon. The update will cost
$3 , 117.20 and there is $ 1 , 500.00 available in the budget under computer maintenance and
funds in the Miscellaneous Service Contract line item. He stated that there may be an
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issue with upgrading because of the hardware the department has. He stated he would
check the system requirements and if the update will work with his system he would
order it. It was decided that Chairman Besco would need to sign the purchase order
because the update is over $ 1 ,000 . 00.
Local Agency Pavement Preservation (LAPP)
Mr. Wywrot reported on LAPP projects which apply to simple projects needed on
federally designated routes. Since the City is in the process of identifying Federal and
Urban (FAU) routes there may be funds available to use on street projects such as
Cannonball Trail, Van Emmon, Mill and McHugh Streets. He stated that after he
receives the Phase I report from Smith Engineering on these streets he was going to apply
for federal funds. He stated that he didn't know what the chances were of getting funds
but he wanted to try. He stated he would get a proposal together to bring to COW in
July.
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There was no further additional business so the meeting adjourned at 8 :40 P.M.
Minutes respectfully submitted by:
Jackie Milschewski
City Clerk
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*Note : The tape for the meeting broke.
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