Loading...
Public Works Minutes 2003 06-23-03 Page 1 of 4 APPROVED OVY THE COMMITTEFJI30ARD UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING MONDAY, JUNE 23 , 2003 7 : 00 P.M. II In Attendance*. Alderman Joe Besco — Chairman Alderman Larry Kot Alderman Rich Sticka Mayor Art Prochaska City Engineer Joe Wywrot Director of Public Works Eric Dhuse APPROVAL/CORRECTION OF MINUTES None NEW BUSINESS March and April Water Reports The Committee reviewed and accepted the water reports. i Results of Bid Openings City Engineer Joe Wywrot stated that all the bids came in where he expected. The asphalt treatment bid went to Boecker Road Maintenance, Inc. , who bid $31 ,917 .42 for the project. The Committee discussed that a letter would be sent to the residents affected by the project and Alderman Kot suggested that St. Patrick' s Church also be notified. i Walnut Street was discussed; a portion of the street is outside city limits but will still be treated. In the past the county has repaired the City' s portion of the street so the City is returning a favor. The bid for sidewalk repair came in a few thousand dollars higher than last year and was j awarded to R.A. Ubert Construction for $39,423 . 75 . School Superintendent Dr. Engler will be sent a letter regarding an easement to the Mill Street sidewalk. This item was sent to the July 7, 2003 Committee of the Whole meeting. Water Conservation Ordinance — FYI Update Director of Public Works Eric Dhuse reported that he reviewed the Oswego and Batavia Water Conservation Ordinances because they are similar to the one the City is proposing. Alderman Sticka expressed his concern regarding residents who have automatic sprinkling systems. He explained that they can be set for every other day usage however they are thrown off when a month has thirty-one days. If a person was out of town when this occurred, they would be watering on the wrong days. Mayor Prochaska recommended a notice be sent to residents recommending that if they have this type of system they should notify the City before going out of town. Page 2 of 4 i Also discussed was the proposed times for watering; 6 : 00 to 9 : 00 A.M. and 9 : 00 to 10 : 00 P.M. ; the percentage of residents who might feel this is an intrusion and adding a clause to the ordinance to address sprinkling systems. Modification to Subdivision Ordinance Mr. Wywrot stated that most of the items listed in his June 20, 2003 were discussed at previous meetings. However, there were items not resolved. The Committee discussed these : i • Construction Guarantees - requiring construction guarantees for developments that aren't subdivisions such as Walgreen' s, Shell, etc. After some discussion, it was decided that the current method of withholding the certificate of occupancy should continue. • Best Management Practices - BMP ' s that may be required to improve stormwater quality. They discussed writing this into agreements with developers. • Collector Street Streetlight Standards. After some discussion it was decided to use the local-style street lights on residential collector streets and the Menard-style lights in commercial areas. • Street Cleaning. The Committee agreed to a collection of a $5 ,000. 00 deposit from developers for street sweeping. If the streets are kept clean, the deposit will be returned. If the streets are not kept clean, the cost of street sweeping will be deducted from the deposit and if it is used up, it will need to be replenished. • Streetlight Maintenance. It was agreed that once streetlights are activated, the City would perform normal maintenance such as burned out bulbs and j blown fuses. • Pavement Standards. The Committee discussed that Portland Cement Concrete be used for street pavement. They agreed that this has already been requested of some developers and should be continued. • Mandrel-testing Equipment — They discussed that the use of a 9-point mandrel is a better indicator that the pipe has retained its shape. The Committee agreed that this should be added to the ordinance. i The Committee also discussed newly suggested revisions : • Location of Storm Sewers. It was suggested that the storm sewers be constructed down the middle of the street . The Committee discussed the benefits and cost of this application and felt that this should be used on collector streets and anything more than a residential street. • Separate Storm Water Ordinance. Engineering Enterprise, Inc. (EEI) has recommended that the City adopt a separate stormwater control ordinance. The Committee was given a copy of the Northeastern Illinois Plan Commission (NIPC) as an example to review. • Methodologies for Generating Hydrology. The specification of a single method to be used throughout Yorkville was discussed. This applies to storm runoff, and the retention and/or detention of water. Consistency would aid in eliminating potential problems. I Page 3 of 4 • Streetlight Poles and Related Hardware. The Committee discussed developers providing the City with additional streetlight poles and hardware for use after the City accepts the streetlights. It was decided that developers provide one pole for every 25 streetlights but that the City does not want them until after acceptance. • Cul-de-sac Fee. The Committee discussed that this type of fee acknowledges the extra cost to the City necessary to maintain cul-de-sacs. Mr. Wywrot provided an Algonquin ordinance for review and stated he would call Algonquin to get more information about the fee and bring it back to the Committee. i i Also discussed was an update regarding the requirement that any existing trees deemed dead, dying or of an undesirable species be removed at the direction of the Public Works Department. It was decided that the Engineering Department should also be included in this update. Mayor Prochaska suggested checking with Building Inspector Bill Dettmer to see if there was similar language in the appearance code and verify that they don't conflict. Mr. Wywrot stated that he would have Jennifer Woodrick in the Engineering Department revise the text and bring the ordinance to a future Committee of the Whole meeting. ADDITIONAL BUSINESS Retention Pond Safety Alderman Kot asked if the City was doing everything possible to ensure that retention ponds are safe. Mr. Wywrot stated that Conservation Design Forum (CDF) encourages that detention areas be designed as wetlands to discourage people from going into the water. Also, they are designed with a safety shelf. The installation of signs and the liability to the City was discussed. Mr. Wywrot stated that he would look into the standards for retention ponds and bring the information back to the Committee. Hydraulic Street Watermain Alderman Sticka brought up a letter to the editor of the Record Newspaper regarding the condition of Hydraulic Street. Mayor Prochaska stated that the street is in bad shape however the sewer is being brought in along the street and it will be repaired when this project is fmished. Mill and Washington Street The Committee discussed the necessity for a right of way at Mill and Washington Streets. School buses have been causing ruts in the owner' s, Karin Harris, property. Stone will be placed in the area. Route 34 Traffic Backups Mr. Wywrot reported on the backups on Route 34 due the paving near Eldamain Road and Countryside Parkway. He reported that the paving should be done on June 24, 2003 , Upgrading CAD Mr. Wywrot reported that the Engineering Department needs to update its CAD program. They are using the 2002 edition and the 2004 will be out soon. The update will cost $3 , 117.20 and there is $ 1 , 500.00 available in the budget under computer maintenance and funds in the Miscellaneous Service Contract line item. He stated that there may be an I Page 4 of 4 issue with upgrading because of the hardware the department has. He stated he would check the system requirements and if the update will work with his system he would order it. It was decided that Chairman Besco would need to sign the purchase order because the update is over $ 1 ,000 . 00. Local Agency Pavement Preservation (LAPP) Mr. Wywrot reported on LAPP projects which apply to simple projects needed on federally designated routes. Since the City is in the process of identifying Federal and Urban (FAU) routes there may be funds available to use on street projects such as Cannonball Trail, Van Emmon, Mill and McHugh Streets. He stated that after he receives the Phase I report from Smith Engineering on these streets he was going to apply for federal funds. He stated that he didn't know what the chances were of getting funds but he wanted to try. He stated he would get a proposal together to bring to COW in July. i There was no further additional business so the meeting adjourned at 8 :40 P.M. Minutes respectfully submitted by: Jackie Milschewski City Clerk �I *Note : The tape for the meeting broke. i i I 'i I �II