Public Works Minutes 2003 03-24-03 I
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UNITED CITY OF YORKVILLE APPROVED WITH
PUBLIC WORKS COMMITTEE MEETING CORRECTIONS
MONDAY, MARCH 24, 2003 8/25/03
6 :30 P.M.
In Attendance:
Alderman Larry Kot City Engineer Joe Wywrot
Alderman Joe Besco Director of Public works Eric Dhuse
Alderman Rich Sticka
Guests :
Philippe Moreau of Walter Deuchler Associates
Jeffrey W. Freeman of EEI
APPROVAL CORRECTION OF MINUTES : December 23 , 2002 and January 27,
2003
PRESENTATIONS .
EEI — GIS PROPOSAL
The presentation covered the following items :
• Executive Summary
• Project Approach
• Project Schedule
• Resource Allocation
• Project Team
• Related Experience
• Project Locations j
WALTER DEUCHLER — GIS PROPOSAL
The presentation covered the following items :
• Company Information
• Project Understanding
o Background
o Project Approach
o Estimated Man hours and Tentative Schedule
• Relevant Experience
• References
• Project Team
• Task Estimation and Work Approach
NEW BUSINESS :
GEOGRAPHIC INFORMATION SYSTEM — REVIEW of SUBMITTALS
This item will be brought back to the next Public Works meeting on April 28 , 2003 for
review.
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SEWER RATE STUDY — DEUCHLER PROPOSAL
City Engineer Joe Wywrot stated that this proposal is for Walter E. Deuchler Associates
to perform a rate study for the City of Yorkville ' s sanitary system. He felt that since
Deuchler was familiar with the City' s sanitary system that they would be a good choice
to perform the study.
This item will go to COW on April 2, 2003 .
REGIONAL LIFT STATION REPORT
This item regards the proposed regional lift station that would serve the area of Route 34
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up to the east of McHugh Road. This report from Walter E. Deuchler Associates was
commissioned by the City. The report indicates that by Deuchler' s estimates, Heartland
Circle would need to contribute about 33 % (952 PE/2869 PE) , which equates to about
$ 800,000 . The City would fund the balance of $ 1 ,700 . 000 .
Alderman Larry Kot recommended sending this item to COW on April 2, 2003 .
WATER REPORTS for FEBRUARY 2003
Public Works Director Eric Dhuse recommended sending this item to COW on April 2,
2003 ,
ROUTE 34/GAME FARM ROAD TRAFFIC SIGNAL
Mr. Wywrot stated that the City would need additional MFT funds to front the entire
construction costs of the Route 34/Hame Farm Road traffic signal project. Other MFT
funds will be used for crack filling ($27,000), material for Public Works ($57,000) and a
joint project with Kendall County on Van Emmon Street (approximately $ 80,000) .
This item will be sent to COW on April 2, 2003 .
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RIVER' S EDGE PHASE I — LETTER OF CREDIT REDUCTION #2
City Engineer Joe Wywrot stated that S & K Development requested for a reduction of
the letter of credit. Mr. Wywrot recommended approval for the reduction amount of
$25357, 149998 .
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This item will go to COW on April 2, 2003 .
MILL & VAN EMMON WATERMAIN — IDOT HIGHWAY PERMIT
Mr. Wywrot stated that this permit is needed for the proposed watermain project on Mill j
Street and Van Emmon Street this coming summer. It is also need so that the City can
bore a new watermain under Route 47 and Van Emmon.
This item will go to COW on April 2, 2003 .
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SUNFLOWER ESTATES PHASE 2 — BOND REDUCTION 91
This item was tabled.
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COUNTRY HILLS PHASE 2 — BOND REDUCTION #1
Mr. Wywrot stated that there are 2 bond reductions that are being requested from Country
Hills Subdivision. The first reduction request is for the amount of $ 589,306 . 35 . The
second request is for $616,213 .99. Mr. Wywrot recommends approval for these
reductions.
This item will go to COW on April 2, 2003 .
MFT APPROPRIATION 03/04
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Mr. Dhuse stated that this is for general maintenance of the coming fiscal year. It is their
annual appropriation for hot patch, cold patch, and rock salt.
This item will go to COW on April 2, 2003 .
TOWER CLEANING
The committee approved of the request.
This item will go to COW on April 2, 2003 .
WATER TREATMENT BUILDING DESIGN
Mr. Dhuse stated he is working with EEI to build a room for the water treatment
building. The Committee agreed to the request. Mr. Wywrot stated that EEI is asking
the City to select a look for the treatment buildings and booster stations that will soon be
put in throughout the town. Mr. Wywrot and Mr. Dhuse chose 2 designs out of the 4 that
were given to them by EEI.
Alderman Larry Kot suggested for Mr. Dhuse to bring these 2 designs to COW, with
costs differences and design pictures .
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This item will go to COW on April 2, 2003 .
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OLD BUSINESS .
PW TIME STUDY
Mr. Dhuse pointed out that the data from the study showed that in each of the 3
departments that were studied that they are short one employee. He asked the committee
if they should look to hire new employees and when would be appropriate to do so .
Alderman Rich Sticka asked when the last time a Public Works employee was hired. Mr.
Dhuse said that they have not hired any additional employees since 1995 .
Alderman Kot felt that since it was budget time that now would be the best time to do
that. He asked Mr. Dhuse how many employees would be most needed. Mr. Dhuse said
he would like to see 2 hired for streets/sewer, and water. He said that in order to keep the
services working well they needed to start putting people out in the field. He said that
there are funds in the Enterprise Fund for water and sewer.
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The committee gave their support to the request to hire 2 new employees for Public
Works if they can find the funding.
This item will go to COW on April 15 , 2003 .
ADDITIONAL BUSINESS
Alderman Kot asked Mr. Wywrot when the anticipated time of the Kennedy Road street
lights would be finished. Mr. Wywrot said that they should be done by mid April. He said
that the reconstruction work at Kennedy Road should be continuing shortly, but also that
traffic might have to be shut down there for a day or two .
Doris Dick asked if Spring Street would be under construction to tie the sewer line in.
Mr. Wywrot said that if the plans to proceed with an on-site lift station occur, then
construction at Spring Street would not happen until late summer.
Meeting adjourned : 8 : 32
Minutes by Theresa Brady
Tape malfunctioned.
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