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Public Works Minutes 2003 04-28-03 I i I Page I of 5 UNITED CITY OF YORkvILLE PUBLIC WORKS COMMITTEE MEETING APPROVED BY THE MONDAY, APRIL 28, 2003 C®MME OARp 6:30 P.M. Z `` v 03 In Attendance: Mayor Art Prochaska Alderman Joe Besco Alderman Richard Sticka Public Works Director Eric Dhuse City Engineer Joe Wywrot Guests : Tom Muth of Fox Metro Approval/Corrections of Minutes There were none. PRESENTATIONS : FOX RIVER STUDY GROUP Fox Metro Representative Tom Muth stated that Fox Metro got involved with the Fox Study i Group 2 V2 years ago because the water quality problems in the Fox River. At that time there were water quality problems at north of Moose Heart and south of Elgin. Since that time there have been more samples analysis performed in the whole Fox River and chamber lakes all the way down to where it empties out into the all mighty river. It is on what is called the 303D list and a TMDO (Total Maximum Daily Loads) must be performed. He said that they know that Fox Metro and other water reclamation districts that if there is an inkling amount of water quality problems then they are at a great loss because they are the point source. Because they are highly regulated any problems with the Fox River they try to make the regulations more stringent. With regard to that they have decided that they are going to become proactive. Being pro-active they are sitting at the same table as the environmental people as the Sierra Club, IEPA, municipalities j such as Aurora, Geneva, St. Charles and Batavia. Mr. Muth said that to be able to get on the 303D list there could be one sample that the IEPA took where there was over an extended period of time and now that sample was now with in their water quality criteria. They had a lot of quality violation that are on this list and knowing that they decided as a water reclamation district, that the City of Yorkville might have seen sampling being done on Rout 47 bridge every Tuesday j morning. The samples have been taken every two weeks for a year now. They have accumulated an enormous amount of data about the Fox River. The samples taken over this year' s time are in the same perimeters of what has transpired in a year's period. That data is being utilized as part of that Fox Valley Study. With Metro being involved with this study there are 4 phases that are being performed : PHASE I A critical comprehensive review of existing water quality and land base data. It is a copulation of everything that has been done in the past years and then observed to see what is the condition is . The IEPA is paying for this at the cost of $ 160,000. PHASE II i Is the design and implement water shed model which involves a computerized comprehensive type of computer generated mechanism. It checks the flow base, accepts and distributes data, how high flow reacts with dams and what the water quality is at low levels, it looks at the side streams that flow in and what type of water quality they produce, and how growth can affect it. It also i I Page 2 of 5 1 checks the storm water discharge. Basically it takes the model and tells you what the problems are and what type of loadings that they are able to generate in specific areas so that positive water flow will continue. Phase III & IV These phases involve the water shed model collaboration, implementation and application. Mr. Muth stated that phases II, III, and IV will cost 1 .4 million dollars . They are currently seeking to find grants to fund this. They have recently found a 501 C3 with a non-profit organization. In order for them to get a grant they have got to be able to put '/4 of the money down. They could do in-kind services in which Fox Metro and Fox Road WRD are doing right now. They are using their personnel and lab to analyze results and all the perimeters as is the Fox River WRD. They have petitioned the city of Aurora and Yorkville District Sanitary District, both of which have past resolutions approving per-capita increase. On Aurora' s behalf they are 50 cents per capita and they will allocate money in their budget that would be appropriate for this group. YDSD has allocated by resolution a '/4 per their capita. The benefits to Yorkville would be that the cleaner the water is up stream, then the cleaner it will be for Yorkville' s use. What ever the stringent water regulations might be, the more the City of Yorkville would benefit from it 1 i Mr. Muth mentioned that Fox Metro has been very involved with the State Association because the environmental groups have become very active with regulatory groups. These groups sometimes can have an affect on the decision makers . Fox Metro has also become very active beside them so that they can have control over their own future. He said that they use all aspects of technology to add quality services which is a great benefit to the City of Yorkville. Alderman Richard Sticka asked if the study would include the impact of the removal of dams . Mr. Muth said that it would because of the Fox River' s uniqueness with the great amount of dams that it has. In this study they will look at all aspects of what could affect river water quality. The modeling will take into account what the growth will do. It will set limits as to what the discharge rates can do. I Alderman Sticka asked if Fox Metro would be asking the community to make a money j contribution. Mr. Muth said yes that all the communities have that petition of the water shed. Alderman Sticka pointed out that that would be about 25 cents per capita per year. Alderman Sticka felt that it would behoove the City to participate in anything that affects the river since it is such a critical part of our lives . Both Mayor Prochasaka and Alderman Sticka felt that they City should participate in the river study. i I Mr. Muth said that Fox Metro could make up a draft resolution. The resolution will be sent to Attorney Dan Kramer for review. This item will go to COW on May 6, 2003 . NEW BUSINESS. Mill/Van Emmon Watermain — License Agreement for Crossing Illinois Railnet City Engineer Joe Wywrot explained the need for the license agreement. He said that this is the first of what will be a standard procedure. He said that EEI prepared the document after they received information from the Illinois Railnet. He recommended sending this item forward. This item will go to COW on May 6, 2003 . Page 3 of 5 i Water Report for January 2003 Public Works Director Eric Dhuse stated that there was nothing unusual in this report. He pointed j out that there were a couple service leaks in January and February. I This item will go to COW on May 6, 2003 . Bruell Street Pump Station — Design Engineering Services Mr. Wywrot stated that this is the design and infrastructure with Deuchler to proceed with the project. This item will go to COW on May 6, 2003 . City Hall Parking Lot — Results of Bid Offering Mr. Wywrot pointed out that these numbers are better and with in the budget. This item will go to COW on May 6, 2003 . Proposed Hires for FY 03104 f Mr. Dhuse passed a memo to the committee from Finance Director Traci Pleckham. Mr. Dhuse explained that he needed the hires to train someone to run the new plants when they open in the near future. i Alderman Sticka felt that they would need to be sure that the money would be there to be able to finance it before they approve it. i Mayor Prochaska suggested that they further discuss this subject in a meeting with Mrs. Pleckham and City Administrator Tony Graff. This item will be sent to the next available COW after the meeting. Well 7 Backup Generator Mr. Dhuse explained that the item was a summary of the new water system. He pointed out on the map that it would be the entire infrastructure in its place. He said that they are contemplating a backup generator at Well 7 . He said it was suggested to him that instead of a generator, to put in a manual- transfer switch at Wells 3 , 4, and 7. That allows capabilities to hook up to a mobile generator. He said that the step-ups are $80,000 each. The generator is around $250,000. i i Alderman Besco thought that they should see if they could get help from developers to finance this project. Alderman Sticka felt that they should try ways of using more functional items . He thought the manual one aught to be put in first and the automatic generator could be added later if needed. Mr. Dhuse asked if the manual-transfer switches should be put in at Wells 3 , 4, and 7 . Mayor Prochaska thought it should be verified if the tower had the capability to serve in that location, then the switches would not be needed. Mr. Dhuse said that he would get verification for that from Jeff Freeman. An update will be brought back to committee when it is received. i Page 4 of 5 Van Emmon Watermain Easements Mr. Wywrot stated that they need easements at to put hydrants in on Van Emmon. He said that he spoke with the bank and they do intend to sign the easements. This item will go to COW once Mr. Wywrot receives the signed easements . i Crack Filling Project — Establish Bid Date Mr. Wywrot said that the bid date would need to be pushed back, possibly to the last week of May 28, 2003 . This item will go to COW on June 3 , 2003 , Countryside Interceptor Engineering Agreement Amendment Mr. Wywrot showed on a map that the existing interceptor that crosses Rout 34 stops at a manhole west of Rob Roy Creek. The Countryside Interceptor will start at that manhole, across the creek and onto Countryside onto the permanent lift station. He said that Deuchler Engineering recommended that there should be another sewer installed. They felt it should be done while there j is work already being done in the creek corridor. This would also prevent from disturbing the creek a second time. He felt that they should do it if they can find the funds for it. Mayor Prochaska felt that the costs should come out of the Sewer Expansion Funds . This item will go to COW on May 6, 2003 . OLD BUSINESS i Fog Hill Subdivision Acceptance — Update Mr. Wywrot said that they had a very productive meeting with Paul Dresden and Marvin Gallar and their attorney regarding the punch list. He said that they went through it item by item and discussed it. He said that there are still some unresolved items but that they are very few. He has also seen letters that show that they have addressed the issues with the sub-contractors and the dead lines that must be met. Geographic Information Study — EEI Proposal j Mr. Wywrot recommended this item to go to COW on May 6, 2003 . Sunflower Estates Phase 2 — Bond Reduction #1 Mr. Wywrot suggested this item to be sent to COW ob May 6, 20030 Woodworth Lift Station Update Mr. Dhuse provided a drawing of the lift station and said that the drawing describes what they are doing and how it is being done. He mentioned that they did get a second pump motor for the lift station and they are now fully functional. He will seek approval of the invoices once they come in. i ADDITIONAL BUSINESS Alderman Joe Wywrot said that they have a change order for the traffic signal to be put in at Route 34 . It is on the agenda for the next COW and the total costs are $2,000 which the City share $ 150. 00 of that total. He recommended approval. II Page 5 of 5 Mr. Wywrot said that on Mill Street there is a storm sewer that dumps down into the Fox River that has an open joint and the ground water that has been flowing through that joint has been carrying rust and a slight sheen of oil. Though they have had it tested and the water is in limits, it still does not look good. He said that the Health Department has received complaints about it. He said there are two proposals to seal it. One was $940 and the other was $4,700 . They will go with the cheaper of the two. It has been leaking since the retaining wall and culvert were put in there. There are plans to seal it off and the proposal has already been approved. Mr. Wywrot said that he received a supplemental engineering agreement from Smith Engineering. At the previous Committee of the Whole the committee wanted to add 3 more streets to the In Town Road Programming. The agreement is for the preliminary engineering for the 3 streets. It is not to exceed $8,433 . This item will go to COW on May 6, 2003 . The project is to be finished by May 30, 2003 . Mr. Wywrot mentioned that Bien Court is currently being served by a 2-inch water main. He said that the 2°d floors of the homes there are probably experiencing lower water pressure. The fire hydrant that sits near there probably does not do much of anything. He said that he spoke with property owners there to explain why they would need to put in a new water main there. They were fine with that. They did make some suggestions for the easement agreement. They are not happy with the York Meadow apartment complex there and would like to see a stock-aid fence put in along there so they do not have to look at the garages located at the back of the complex. It is about 500 ft. of frontage there. The approved plan for York Meadows does not call for a fence but landscaping. The landscaping will fill in well there but it is not in yet. Stock —aid fencing could run $ 15 a foot @ 500 ft. would cost $ 10,000 . He said that he told the residents that he would take it to the committee to see if they would agree. He said that they agreed to maintain the fencing if it were put in. Mayor Prochaska said that he doesn 't mind working with the residence to get something done there, but is not willing to pay tax payers money for the fencing. He suggested asking York Meadows to help out with the costs. This item will come back to the next Public Works meeting on May , 2003 . i Meeting adjourned : 8: 17 p. m. Minutes b Theresa Brady Y C. i