Public Works Minutes 2004 09-27-04 Page 1 of 9
APPROVED WITH REVISIONS 10/25/04
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE MEETING
MONDAY, SEPTEMBER 27, 2004
7 : 00 P.M.
City Hall Conference Room
In Attendance:
Alderman Besco, Chairman
Alderwoman Burd
Alderman Munns
Alderman Sticka
Non-Committee in Attendance:
Mayor Prochaska (arrived 7 :47p .m.)
Public Works Director Dhuse 1
City Engineer Joe Wywrot
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Guests : See attached sign-in.
The meeting was called to order at 7 : 00 p .m. by Chairman Alderman Besco .
Approval/Correction of Minutes : None
Presentations : Kennedy Road Improvements for 2005 by John Whitehouse of E.E. I.
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Chairman Alderman Besco introduced Mr. John Whitehouse with E.E .I. to give the
presentation of work on Kennedy Road to be done in 2005 .
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Mr. John Whitehouse of E.E.I stated that he would be discussing the next section of
perimeter road improvement for Grande Reserve Development. He stated that Bristol
Ridge was the first section. Mr. Whitehouse used drawings to show the details of what
he explained to the Committee about what would be changing and where .
Mr. Whitehouse first looked at the drawings which showed the part of Kennedy Road
that is Northeast of Bristol Ridge Road. He stated that Kennedy will run up to the
railroad track as part of this phase. The part of Kennedy that runs north of the tracks will
be in the future along with Mill Road when the Northern section of Grande Reserve
develops. This improvement will be a total reconstruction with 3 lanes and more
landscape median than occurred on Bristol Ridge Road due to lack of driveways, except
the few homes that back up to the Golf Course . He stated there will be quite a few long
stretches with the median. There will be turn lanes made available where necessary due
to the road being the width of three lanes . The center lanes will be used for turn lanes
and the Golf Course will be striped with arrows, etc.
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Next he went over the drawings that showed what Kennedy Road will look like westerly
of Bristol Ridge Road. They went over the area that is next to Prairie Meadows
Subdivision first. He stated that they have received the preliminary plan for what is now
to be called Autumn Crest, where the Hinsdale Nursery property is now and is being
developed by Pulte. That stretch is approximately 3200 feet. That will all be urban
section just like the front of Prairie Meadows which is going to be the 39-40 feet of back
to back of curb with no island. On the North side is pre-existing subdivisions as well as a
residence with another right next to it. In this area they can not take the road too wide
with pavement shoulders and ditches . They are going to continue the curb and gutter just
thru their easterly most entrance and then transition to the rural section, which will be just
like Bristol Ridge is with more long stretches of landscaped median. The rural section is
possible again here due to the lack of entrances leaving a 900 ft stretch and
approximately 500 ft stretch again both with the landscaped median. The Grande
Reserve Concept Plan had two entrances in the plan, but now that the Hinsdale Nursery
property is developing there will be cross-connections between those subdivisions which
make them able to eliminate one of the entrances from Kennedy Road. Mr. Whitehouse
pointed out that without the landscaped median the road there would appear to be a
runway due to the flat straight section of road. He explained to the Committee that the
green area up next to the road is the open area that joins the rights of way. They also
showed the proposed lots as they will appear next to Kennedy Road and how they are laid
out.
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Alderman Sticka pointed out that Autumn Creek, formerly known as Autumn Crest,
doesn't exist yet and will have to go up for approval first. Mr. Whitehouse agreed and
stated that was just the access point on that subdivision' s preliminary plan. Mr. Sticka
also questioned if E.E.I. and the City is confident that there will never be a need to have
driveway cuts on the long stretches of the center median. Mr. Whitehouse replied being
that Grande Reserve and the Pulte property were on both sides of the road the lots will be
directed out of the internal roads .
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Alderwoman Burd pointed out at some of the intersections it did not appear that the
center medians were not lining up . Mr. Whitehouse stated that was due to the left turn
lanes being in the middle with the right lanes being the forward and right turn lane all in
one, so the medians being pushed to the left when crossing over Kennedy the forward
moving traffic would be directed the correct way. This will let there be two lanes coming
out onto Kennedy Road and one lane flowing in off of Kennedy Road at the intersections .
Alderwoman Burd then confirmed that it would not be as badly set up as in Countryside
where you have to jog around to get in the correct lane .
Mr. Whitehouse stated that the concurrence that they wanted at tonight' s meeting was
that in the original presentation they had proposed that Kennedy Road would be the urban
section from Route 47 all the way to Bristol Ridge Road. Now that they do know that
one of the roads out of Grande Reserve has been deleted, they can make it into landscape
medians . The only place it will be curb and gutter is where there are two properties lying
too close to the road.
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City Engineer Joe Wywrot questioned the public sidewalk situation. He stated that
currently public sidewalk exists from Route 47 to Christy Lane and asked if on the South j
side of the road the sidewalk will be extended to Bristol Ridge . He also stated that Prairie
Meadows will also have public sidewalk. Mr. Whitehouse stated that was not put in the
drawing because E.E. I. is waiting to see where the Regional Trail systems are going to
flow. He said that is going to be determined when the preliminary plan for Grande
Reserve is presented and accepted.
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Mr. Wywrot also questioned how the lighting will be set up along Kennedy Road. Mr.
Whitehouse stated the lighting will be kept just like what is being put in on Bristol Ridge
Road. That lighting is in the median to illuminate both sides of the road. He added that
if there are not a lot of intersections the lighting may be kept approximately 500-600 feet
apart so as not to light up the neighborhood.
Mr. Wywrot brought up the point that with the Kennedy Road design being underway,
how E.E.I. is going to work out the money without having Pulte ' s deposit down. Mr.
Whitehouse replied that this has been discussed with Pulte as far as they are aware that
they will be required to contribute $2,000 . 00 per unit like Grande Reserve did to go to
joint road improvements . Alderman Sticka stated the money was received up front from
Moser. Mr. Whitehouse stated that Pulte is looking to move dirt by next spring and do
want the road there to start work, so the money will have to be there to get it done . That
will be worked out in Pulte ' s Annexation agreement. Mr. Whitehouse also stated that
until the money has been deposited from Pulte the City will not be billed for the work.
Alderwoman Burd questioned what will be in the median as far as landscaping. It will be
similar to what Bristol Ridge road will have, which is a combination of grass, shrubs, and
trees . Also like the new Countryside Parkway, not mounded up .
Alderman Besco questioned if the corner of Bristol Ridge Road and Kennedy Road will
be paved before winter. Mr. Whitehouse stated that ComEd had been pushing back
getting the poles out of the way, but now they are out there and the job will be finished up
in the next couple of weeks .
The Committee discussed how the plan looks over all . Eric Dhuse stated from the point
of Public Works he liked the r lan. He stated that it transitioned well with no need for
curb and gutter, also no snow plowing issues. Alderman Sticka stated he liked the plan
with the medians landscaped and set in it will be traffic calming.
Mr. Whitehouse stated that the one bad aspect will be the loss of the mature trees on each
side up by the Grande Reserve Development section due to how close they are located to
the road. The roadway will not be devoid of vegetation and the possibility of putting the
same species in can happen if requested. The Committee agreed the huge trees away
from the edge of the roadway would be in the best interest of public safety anyways . Mr.
Whitehouse added they are doing trees every 50ft in the new right away. The Committee
also brought up the point that if they were to plant all of the same new species of trees
and a disease hit they could all be wiped out.
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The Committee agreed to send this on to 1015 COW for F . Y. I. to advise them of the
changes made since the original presentation from E.E . I.
NEW BUSINESS .
1 . Hydraulic Avenue Interceptor — Change Order #1 : Mr. Wywrot explained that the
change order is recommended due to the fact that the existing water main on Hydraulic is
too close to the proposed sewer to comfortably leave in place while the sewer is being
replaced. There is a new watermain in the ground now from Rt. 47 to Mill and is
running. This is paid by the funds from the YBSD ' s Infrastructure Participation Fee .
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This will be sent to 1015 COW for Consent Agenda.
2. Well #7 Wellhouse & Treatment Facility — Change Order #3 : Mr. Wywrot stated
the change order was due to the need for the completion date to be extended out. There
were delays regarding Corn Ed and there were electrical issues in the Control Room. The
Committee agreed to send to 1015 COW as Consent Agenda,
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3. Historical Street Name Nominees : Mr. Wywrot stated that it was set up that any
names nominated to be used had to pass thru the Public Works Committee after the
Human Resource Commission had reviewed. The following names were nominated:
Lewis C. Riley
Esther F. Riley
William D. Thomas
The Committee discussed that the names will go to Kencon and the Post Office after it is
decided what part of the name will be used exactly. The Committee agreed to send to
10/5 COW on Consent Agenda. Mr. Wywrot will be requesting a synopsis as to who the
above people were in Yorkville history for the Committee .
4. Street Lighting Upgrade: Mr. Dhuse stated he is looking to upgrade the existing
street lights that are now in the older part of the City, which are not up to current
standards . He brought this to the Committee for discussion and ideas . He will be
budgeting for next year. The Committee recommended that he continue with the research
on what will be done along with him providing a cost analysis . Mr. Dhuse will bring
back in October for the next Public Works Meeting.
6. Deuchler Southeast Interceptor Study: Mr. Wywrot stated that this is a report on
the feasibility of doing a lift station in the southeastern boundary of Yorkville. Mr.
Dhuse stated that this would be a district lift station due to the size of the area. The
Committee discussed the specifics of the report from Walter E. Deuchler Associates Inc.
This does not need to go on to COW.
7. Sig Year Capital Improvement Program : Mr. Wywrot started by stating that it is
presented in a new format because of the total dollar amount is so large ; they wanted to
look at where the money will come from. They split up by general fund, MFT,
Developer and Federal Highway Administration Funding to see where money will come
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from. The mass of work would be funded from the general funds, which would need to
be in the form of bonds. He stated the report is not completely accurate, example being
the south water tower would not be all general fund, much will come from Developer
funding. Mr. Wywrot stated that this program will identify the needs the City will be
facing in the future. The Committee discussed that this is an outline and the need to
bleed out the things that actually can be done . The Committee agreed to send to 10/5
COW not Consent Agenda,
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8. Caledonia Watermain Easement: Mr. Wywrot stated this is the agreement to be
signed by the Mayor, City Clerk and then properly recorded. It is the agreement of the
proposed watermain easement through the Caledonia property owned by Inland. Inland
has signed and agreed to . The watermain will be in shortly. The Committee agreed to
send to 1015 COW as Consent agenda to keep moving.
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5. CEC Proposal for Wetland Mitigation Bank Feasibility Study: (held until now
due to all parties having just arrived) : Brian S . Mihelich, CHMM with Civil &
Environmental Consultants, Inc. approached the Committee to discuss the following
information. He provided the Committee with one large map to look over while the
discussion took place . He started by giving the Committee a description of the map. He
stated he is looking to potentially work with the City in creating a wetland bank the
middle of where the Centex Homes will eventually be developed. The ideas have come
up that the City could turn the area into a recreation area or maybe even a golf course.
They are here now to take a phased approach to see if this is even plausible with the
proposed land working with the USACE Rock Island District Office. Mr. Mihelich
introduced Greg Gerke with Civil & Environmental CNSTLS as being their Wetland
Expert here to help explain the situation.
The Committee discussed the map with the gentleman from CEC as far as it being storm
water storage here and making more area for commercial development. CEC will be
looking at the hydraulic modeling of the area which will come into play with that idea.
Alderman Besco stated that this will have a need to have a lot of earth moved for this to
be possible. Mr. Besco learned from the Illinois Municipal League Conference he
attended, he learned it is better to work with the land and not to move so much dirt. The
Committee discussed that this area is very flat. It was also brought up that Rob Roy
Creek was man made too . Mr. Gerke agreed that we should work with the land as much
as possible, but in this case there are a couple of large field tiles out there already. The
natural character has already been altered. The land has been tilled for many years, so the
City does not know what is natural landscaping anymore .
Mr. Mihelich went on to explain that this is a proposal to conduct a feasibility study to
create a wetland mitigation bank. They will first meet with the USACE, the Fish and
Wildlife Service, USEPA and the City of Yorkville' s project team. They will make sure
all parties are on the same page to even begin the study, and then they will present it to
the USACE to see if they can proceed with the formal prospectus.
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The Committee discussed how this would be the largest green space available to the City,
but the property is not annexed to the City yet. Why should the City fund a study with
that fact in mind? All members agreed it would be beneficial as far as an engineering
aspect and just having such a huge green space for the City to have access to . The
Committee agreed to send to 1015 COW as an FYI item.
9. Grande Reserve — Landscape Irrigation : Mr. Wywrot explained that the Grande
Reserve is requesting water from the City to water the landscaping areas. Mr. Wywrot
stated that would be equivalent of giving water for 360 single-family homes and he is not
recommending that the City do that. He is suggesting that the Developer drill one or two
private shallow wells to provide the water needed.
The Committee discussed how this was an issue of nearby residence early on in the
process that this development not take water out of the area they get their well-water
from. The Committee agreed to let them drill a well at a level in which all the local wells
are not already located. Mr. Wywrot stated that most house wells are on the Shallow
aquifer, so theirs will not be allowed at that level. The City pulls their water from the
Ironten Galesville, so the Grande Reserve Subdivision should be able to pull at the level
in between those to aquifer levels which is the St. Peter aquifer.
The Committee agreed that a policy should be put in place to now allow huge
landscaping areas to be watered with City drinking water.
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Mr. Wywrot reiterated to the Committee that this water will be pulled from their
proposed well only when the retention basis may get under the safety shelves .
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The Committee suggested for Mr. Wywrot to look into local Communities to find out
how they are handling the development as far as how they pull water for the landscaping.
Mr. Wywrot will research that information and this will come back to the October Public
Works Meeting.
10. Countryside Parkway Interceptor — IDOT Highway Permit and Resolution : Mr.
Wywrot explained to the Committee that this is the standard permit application and
resolution for doing a City project in the State right of way. This is work the City is
doing for the force main that will extend from the Countryside interceptor down Route 47
to Countryside Parkway. The Committee agreed to send to 1015 COW as Consent
Agenda.
11 . Water Department Reports for July & August 2004 : Mr. Dhuse presented the
Water Department Reports to the Committee who looked them over. The Committee had
no questions and was moved to go to 1015 COW as Consent Agenda.
12. Public Sidewalk Program: Mr. Wywrot stated this is looking at the way the City
funds and administers this program. Mr. Wywrot is suggesting that the City takes up
100% of the funding in the sidewalk program and get them all fixed 1 by 1 . Then if a
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resident would like the sidewalk in front of their home fixed sooner, they could do so by
paying 40% of the cost.
The Committee discussed the fact that the City does in fact own the sidewalks, so they
should be replacing and repairing them anyways . Mayor Prochaska brought up the point
that the City has always been pushed to paying for new sidewalk in old areas of town, yet
in the new development areas, the residents have to pay for the sidewalk in front of their
homes . It was also discussed the importance of having sidewalks for public safety.
Mr. Wywrot noted that the funds for the Public Sidewalk Project have been doubled.
Mayor Prochaska suggested that there be a plan put together as to when what sidewalks
will be repaired so that if someone did want theirs done sooner they could help with the
funding to move up to a sooner date. Mr. Wywrot also is hoping for better pricing if the
City does chose to work in one area at a time so the construction workers spend less time
moving around all the time . j
The Committee agreed to send to 1015 COW for discussion.
13. Rob Roy Creek Interceptor — Phase I: Mr. Wywrot stated that this is an FYI for
the Committee . The PNA camp has requested that due to the usage of their soccer fields
they have requested the construction be done this fall and winter. The Committee
discussed that this will try to have this work for them.
This will go to 10/5 COW for discussion to be made aware of situation to keep the
process moving.
14. Game Farm Road Right of Way Dedication: Mr. Wywrot stated that they have
Smith Engineering found that the old Game Farm property owned by the state never had
dedicated a right-of-way for the road. Smith Engineering has suggested for the City to
dedicate it now and then they can show it as existing when to submit the report to the
State . Mr. Wywrot has suggested staking the school ' s portion of the right of way for
them to look over.
This will go on to 1015 COW for discussion.
15. Purchase of New Public Works Truck: Mr. Dhuse stated that this is a budgeted
purchase and brought to the Committee to let them know bids will be coming soon. This
will be for a utility pick-up truck. This will come back to Public Works at a later date.
16. Grande Reserve — Plat of Vacation and Plat of Easement. Mr. Wywrot stated that
previously Grande Reserve had dedicated the City a 3Oft wide strip parallel to the train
tracks from Mill Road to the Water tower. Due to Fox Metro putting in a gravity sewer
and having to change their design, Fox Metro is now using a portion of this area to keep a
90 degree angle. He stated it did change the design for the City sewer that runs from the j
Fox Metro pipe to the Well 8 site. He stated this is recommended to keep the
bookkeeping straight. The Committee agreed to send to 1015 COW for discussion.
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17. Grande Reserve — Offsite Sanitary Agreement: Mr. Wywrot stated that the
developer has not been able to acquire the necessary offsite easements to allow Fox
Metro to construct a gravity sewer to the central part of the development. The City at this
point needs to agree to how many homes may be serviced by a temporary lift station that
they will construct and maintained by the City. The Committee discussed the need and
suggested that it should only be used for up to 200 homes with a clause in there stating f
that they will cover all the costs incurred. Mr. Dhuse suggested putting a time limit as
well.
This will go on to 10/ 19(?) COW with a draft written based on the recommendations of
this Committee.
18. Deuchler Engineering Agreement for FPA Amendment to YBSD Southwest
Service Area. Mr. Wywrot stated that this proposal is a two-step process . Mr. Wywrot
explained how this will work to the Committee . Mr. Wywrot also explained to the
Committee that this is proof to the EPA that there is developing, expect on Highpoint due
to there being no plans to show it. The Committee agreed that some parts in the proposal
have changes to be made . Mr. Wywrot will talk to Mr. Graff and get a revised proposal
together and then bring it back to Public Works before moving forward.
OLD BUSINESS .
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1 . Director of Public Works — Salary Survey: This item is was table to a later date
until all figures get put together.
ADDITIONAL BUSINESS .
1 . Alderwoman Burd brought up the Dear Resident letters that were distributed
throughout the community for the work done on Route 47 . One resident had
stated they were never informed of the work to be done. The letters were
distributed door to door and no other residents called in to say they had not been
informed. The Committee discussed that they shall tape the letters next time.
2. Alderman Munns requested that the clean-up be done around the Diehl Road
entrance in Fox Hill as far as bushes and trimming. Mr. Dhuse replied it will all
be cleaned up .
3. Alderman Sticka added that there would only be a I % increase in water usage if
the Grande Reserve were to use City Water.
4. Mr. Dhuse stated that brush pick-up will be the last full week of October and has
put a correction in the paper.
5. Mayor Prochaska questioned if Cannonball Trail was finished yet due to the signs
being moved constantly. He was informed there was more work yet, but should
come to an end by the following week.
6. Mr. Wywrot brought up that with Grande Reserve there is a letter of Credit in
place for Earthwork and Erosion Control which is expiring this week. He
informed the Committee that he did not allow the paperwork to go through
improperly and had them due it correctly.
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The meeting was adjourned at 9 : 00pm.
Minutes by : Sheila Teausaw
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