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Public Works Minutes 2004 07-26-04 i i Pagel of 7 APPROVED 8/23/04 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING CITY HALL CONFERENCE ROOM July 269 2004 7: 00 P.M. ELECTED OFFICIALS PRESENT: CITY STAFF PRESENT: Alderman Joe Besco, Chairman City Engineer Joe Wywrot Alderman Rich Sticka Public Works Director Eric Dhuse i GUESTS: See attached. PRESENTATIONS FOX LAWN DRAINAGE — ENGINEERING REVIEW Residents from Fox Lawn were in attendance to discuss City Engineer Joe Wywrot' s fmdings regarding the flooding to their area on May 13 and 14, 2004. Mr. Wywrot went over his investigation: o He used United States Geographical Survey (USGS) maps to measure the tributary area to the Fox Lawn Subdivision. One is 810 acres on the west side and the other is 280 acres to the east. o He went out to the site to investigate what may have caused the flooding. His investigation indicated that a massive amount of water entered the one creek from the southwest, at the end of Poplar Drive. He noted that there is a berm or lip on both sides of the creek which prohibits water from entering it. The runoff paralleled the creek until it found a spot to drain into it which was at the end of Poplar Drive. He felt that 2/3 ' s of the runoff came from Forest Preserve and farm property outside the City' s limits. o The Engineering Department shot some elevations in the area and found that there is a ridge line separating the two watersheds. There is also a low or "saddle" area that he thought may have filled and spilled over to Fox Lawn. The elevations indicated that this could not have occurred. This also indicated that the runoff from Sunflower Estates and Greenbriar Subdivision did not affect Fox Lawn. o He contacted the University of Illinois Cooperative Extension Services and received rain fall data which indicates that the heaviest rainfall in the area that day was 2. 5". According to this data, Mr. Wywrot determined that the bulk of the rain fell in the Fox Lawn tributary area. Mr. Wywrot concluded that the flooding was a natural event and that nothing man-made affected it. Lyman McKeever of 11040 Fox Road stated that his front yard flooded, He questioned if the drain that was installed by the City was working properly. Mr. Wywrot slat.d that he Page 2 of 7 checked the drain after the storm and found that the connection was made but not according to the plans due to a watermain in the area. If there is enough runoff it will drain to the west Mr. Mc Kee ver' s yard. Marge Lucas of 11029 Fox Road stated that the sewer on Mr. McKeever ' s property went to a drainage ditch on her property and into the culvert that Kendall County built. She was told that this would drain the water from Fox Lawn to the other side of the road faster. She stated that this does not drain to the creek but drains into her yard. Mr. Wywrot stated that the culvert was a County project and he was not familiar with the particulars of the project. Rob Shank, 7 Poplar Drive, asked if the runoff from Greenbriar and Sunflower makes it harder to develop the land to the north. Mr. Wywrot explained that when the property develops, they will have to manage the stormwater per the City' s ordinance. Mr. Shank asked if the drainage pipe installed by the City should have been larger. Mr. Wywrot stated that the size of the pipe was calculated by an engineering firm based on existing flood information. He also explained that this drain was to help the storm water management for the River' s Edge subdivision. He noted that the bottom half of the pipe will force more water into the River' s Edge stormwater runoff to the Fox River. Mr. Shank asked if the City would take the stormwater issues into consideration when the property to the east is developed. Mr. Wywrot reiterated that the City has a stormwater management ordinance that will have to be followed. Bob Shields, 8 Poplar Drive, asked if the farm to the east annexed to the City. Mr. Wywrot stated that the property was annexed about 30 years ago and is referred to as Williamsport. There was a plat of subdivision recorded for a portion of the property and it is zoned single-family residential. Mr. Shields and Mr. Wywrot discussed the runoff from the property and Mr. Wywrot stated that he did not believe that the drainage divide between the properties has ever been altered and the water would have to be 71/2' deep before it would cross the drainage line. Mr. Wywrot stated that a larger storm sewer might help flooding however this is a township concern. John Polsene, 63 Poplar Drive, stated that he spoke with Barry Mayworm who is building in River' s Edge and he was not aware of the Fox Lawn flooding problems. Mr. Wywrot explained that Mayworm is a builder (Cardinal Homes) and not the developer of the property. The residents in attendance stated they would be taking their concerns to the township. Alderman Besco asked if they would report back to Mr. Wywrot with the township or the county' s input. Mr. Wywrot stated he forwarded a copy of his report to the township and the county. APPROVAUCORRECTION OF MINUTES Alderman Besco noted a change on page three, middle of the page, the word Centex is incorrectly spelled. The minutes of June 28, 2004 were approved as corrected. i i I Page 3 of 7 NEW BUSINESS PROFESSIONAL ENGINEERING SERVICES FOR FEASIBILITY STUDY OF BEECHER ROAD EXTENSION Jeff Freeman with Engineering Enterprises, Inc. (EEI) addressed the Committee regarding EEI ' s proposed feasibility study for the extension of Beecher Road from Route 34 to Route 71 . He discussed the following in his presentation: o Background/need for study ■ Need for new or expanded north/south transportation corridor ■ Route 47 congestion and delays in widening ■ Existing and potential new traffic on the south side of Yorkville ■ Western collector has been identified on the City' s Transportation Study. o EEI Proposal ■ Beecher Road Extension Feasibiltiy Study — Route 34 to Route 71 with sixteen general work items that will be pulled out of the study (data collection, traffic projections, Right-of-way (ROW) determination, etc.) ■ Study to be done at no cost to City at this time in exchange for first consideration of Phase 1 Preliminary Engineering work on the project. If at the time of the Phase I engineering it is felt that the partnership between EEI and the City should not continue the fee for the study is $365000. 00. o Additional Considerations ■ Regional connection to the north through Rob Roy Falls and possibly connecting to Sugar Grove' s western collector and ultimately Route 47 to the north. ■ Fox River Bridge— proposing two alternative river crossings ■ RailNet Crossing — examining both "at grade" and "grade separation" railroad crossing (bridge over versus under) ■ River' s Edge Subdivision ROW — 50' has been dedicated for a potential road and this will be examined if this will fit into plan. ■ Funding/Financing Options — the study can be used as a funding mechanism for state and federal assistance as well as a guide for local transportation fees from developers. Alderman Besco asked where Sugar Grove was with their corridor. Mr. Freeman stated that EEI has two feasibility studies before Sugar Grove now but no action has been taken. Alderman Besco stated he thought the study was a good idea. Alderman Sticka asked if part of the study would be addressing ROW acquisition issues. Mr. Freeman stated that the study would identify where ROWs would be needed. Alderman Sticka expressed the concern that residents will be stampeding City Hall with concerns that the road will affect their homes. Mr. Freeman stated that it appeared that Page 4 of 7 I only a few existing homes are in the direct line of the proposed road. Alderman Sticka stated that the sooner the City begins ROW acquisitions, the less affect it will have on homes. Once subdivisions are built, there will be more houses in the way. Alderman Sticka asked that if the study is done and it is feasible to place the road in this area, should both Yorkville and Sugar Grove be advising developers of the potential road. Mr. Freeman stated this study will determine this. The Committee discussed Kendall County' s plan to have Eldamain Road cross the river. Alderman Sticka asked if the Beecher Road project would still be necessary if this crossing is done. Mr. Freeman stated that the county is still in the planning stages for Eldamain Road and there is potential that this could extend to Route 30. Mr. Freeman and Mr. Wywrot stated that the Beecher Road study establishes or reserves a corridor for the future. I i Alderman Sticka stated what if the study is done and the Phase 1 engineering does not occur for awhile how will this affect EEI. Jim Michaels with EEI stated that they are taking a risk but they believe in the project. He stated that if the project proceeds and EEI does not do the Phase 1 engineering, the City will owe EEI $36,000.00. Alderman Sticka asked how long the study would take to do and Mr. Freeman stated about 120 days. Alderman Sticka stated that he was in favor of the project however he realized that there will probably be residents who object to the corridor. The Committee asked Mr. Freeman to give his presentation to the Committee of the Whole (COW) on August 3 , 2004. APPLETREE COURT — STREET LIGHT REQUEST Director of Public Works Eric Dhuse reported that the cost of the street light is between $2,200. 00 and $3 ,000. 00. Alderman Sticka stated that the Public Safety Committee has already reviewed the request and recommended that this proceed. Mr. Dhuse explained that the Public Works Department would trench in the electric however an easement may be needed. Mr. Dhuse stated he would see if funds for the street light are in the budget and if an easement is needed and will report back to the Committee. PARKING ON JOHN STREET AT PARK Alderman Besco stated that this item was also referred by the Public Safety Committee. Mr. Dhuse explained that there is a new ball park at this location. John Street is a 39 ' back-to-back road and residents have complained that it is hard to see on the curve and hard to get through when vehicles are parked on both sides. Mr. Wywrot stated that the Council will have to pass an ordinance addressing this. This item was sent on to the August 3 , 2004 COW meeting. i WATER DEPARTMENT REPORTS FOR MAY AND JUNE 2004 The Committee had no comments or concerns. This item was sent on to the August 3 , 2004 COW meeting consent agenda. i Page 5 of 7 i GRANDE RESERVE — EARTHWORK LETTER OF CREDIT Mr. Wywrot stated that the Letter of Credit expires on October 10, 2004. He stated that he expected that it would be renewed or extended however the City should be prepared to call it before the expiration date. He stated that a City Council vote would be needed in September 2004 in the event it is not renewed. i This item was sent on to the August 3 , 2004 COW meeting consent agenda. WELL #7 WELLHOUSE & TREATMENT FACILITY — CHANGE ORDER #2 j Mr. Wywrot reported that a change order is needed because the capacity of the well is lower than anticipated. A sump pump, PVC pipe and fittings are needed as well as the pump and motor needs to be lowered. The change order will also increase the contract completion date by 17 days due to the delay from the wet spring weather. Funds are available. This item was sent on to the August 3 , 2004 COW meeting consent agenda. EAST VAN EMMON STREET PROJECT — RESULTS OF BID OPENING Mr. Wywrot stated that this is an "FYI" item. Kendall County awarded the bid to Aurora Blacktop in an amount of $254, 107.25 . The City had anticipated that its share of the project would be around $70,000. 00 however it has been determined to be around $605309. 00. iNEW INFRASTRUCTURE LOCATOR Mr. Dhuse reported that the Public Works Department would like to purchase a new infrastructure locator. They have found one that matches the existing sewer camera' s radio frequency. This will be used to pinpoint breaks. The cost is $4,020. 00 and Finance Director Traci Pleckham has recommended taking funds from the Public Works Capital Fund. As the cost is under $5 ,000.00 Chairman Alderman Besco can sign the Purchase Order and this does not need further action. REQUEST TO HIRE MAINTENANCE WORKER II Mr. Dhuse reported that this position has been budgeted and he stated he would like to place an advertisement for the position as soon as possible. This item was sent on to the August 3 , 2004 COW meeting consent agenda. GRANDE RESERVE WELL #9 — CHANGE ORDER #1 Mr. Wywrot stated that the change order is for a net increase of $2,629. 00. The cost of the project is being paid for by the developer however the City will pay this back through credits and recaptures. This item was sent on to the August 3 , 2004 COW meeting consent agenda. Page 6 of 7 I GRANDE RESERVE WELL #8 & #9 TREATMENT FACILITY — CHANGE ORDER #1 Mr. Wywrot reported that this change order was for the construction of the treatment facility and that the increase of $3 ,548 .76 is for increasing the size of the water service to the building and for relocating some electrical equipment inside the building. This item was sent on to the August 3 , 2004 COW meeting consent agenda. OLD BUSINESS DIRECTOR OF PUBLIC WORKS — SALARY SURVEY Mr. Dhuse presented a salary survey from the Illinois Municipal League website. The Committee discussed the survey. Burr Ridge threw off the survey by reporting a yearly salary instead of monthly salary. Mr. Dhuse stated that he would get better numbers and bring the survey back to the Committee next month. ADDITIONAL BUSINESS i SALE OF EQUIPMENT Mr. Dhuse reported that the Public Works Department made $4,510. 11 from the sale of old equipment (4 cars, a truck, a mower, utility tractor, etc.) and the funds were placed in the Public Works Capital Fund. i VAN EMMON ROAD PROJECT Mr. Wywrot stated that business owner Bob Dearborn discussed with Mayor Prochaska the extension of the Van Emmon Street project to west of Route 47. Alderman Sticka noted that Alderman Kot also brought this up. Mr. Wywrot stated that he investigated this and found that it cannot be done as part of the Van Emmon project because it is an MFT project. WT projects are limited to a 10% increase over the contract and this portion of the road would cost more than the 10%. He stated that this could be added to the In-town Road Project however he did not recommend this because structurally the road is fine. He noted that when IDOT does the Route 47 project, this area will be reconstructed. Alderman Besco agreed that it should not be placed on the In-town Program. i Mr. Wywrot stated that Dennis Dwyer is waiting for an answer concerning this project because they want to replace the loops in the area. Mr. Wywrot stated that he was going to call them and advise them to put the loops in. The Committee suggested placing this on the August 8, 2004 COW agenda for discussion. PAINTING OF SOUTH WATER TOWER Mr. Wywrot reported that the south tower, located in Raintree, is going to be painted. The painters wanted to know if there was a preference for the orientation of the City' s i i I Page 7 of 7 logo . It was recommended to place the logo so it can be seen from Route 47 and Route 126 however it will not be seen from Route 71 . The Committee agreed to the painter' s recommendation. RADIUM REMOVAL Alderman Sticka asked why Yorkville is not using the system Oswego is using for removing the radium since it cost less. Mr. Wywrot explained that Oswego is using a Zeolite process. This was considered by EEI however they did not recommend it because the waste from the process has to be shipped to a landfill in Colorado . There is a concern what would happen if this location closes. Also, there is a health concern for Public Works employees because the radium is concentrated in high levels in the medium. i RELOCATION OF COMCAST EQUIPMENT Alderman Sticka stated that he heard that Comcast wants a vast sum for the relocation of equipment caused by the construction on Bristol-Ridge Road. He asked if this was a legitimate claim. Mr. Wywrot stated that he understood that Comcast has withdrawn the request for $ 130,000. 00 and that that there is only some minor relocation of equipment needed. He reported that Nicor has to relocate and the developer is paying approximately $60,000. 00 to $65,000 .00 to do this. There was no other additional business. The meeting was adjourned at 8 :40 P.M. Minutes submitted by Jackie Milschewski, City Clerk r i i I i i . 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