Loading...
Public Works Minutes 2004 03-22-04 Page 1 of 5 UNITED CITY OF YORKVILLE APPROVED PUBLIC WORKS COMMITTEE MEETING 04-2&04 j CITY HALL CONFERENCE ROOM MARCH 22, 2004 7: 00 P.M. ELECTED OFFICIALS PRESENT. Alderman Joe Besco, Chairman Alderman Richard Sticka Alderman Larry Kot I CITY STAFF PRESENT . City Engineer Joe Wywrot Public Works Director Eric Dhuse City Attorney Kelly Kramer (until 7 : 10) GUESTS : None MINUTES The minutes from the December 22, 2003 meeting were approved with minor corrections . NEW BUSINESS Water Department Report for January 2004 The Committee reviewed the report. There were no questions or concerns. This item will be placed on the April 6, 2004 Committee of the Whole (COW) meeting consent agenda. I Institutional Control Agreement for Fog Industrial Park Attorney Kelly Kramer reported that Yorkville National/Old Second Bank contacted the City regarding a pending sale of the former Wayne Circuit building in the Fox Industrial Park. There is environmental contamination on the property. In order to sell the property, the bank needs to enter into an Institutional Control Agreement with the United City of Yorkville whereby no wells will be drilled in that particular area until the environmental concerns are mitigated. The Committee discussed that a similar circumstance occurred with the Pride Pantry site. City Engineer Joe Wywrot stated that for this site there was a three-way agreement between the city, the EPA and the owners. Attorney Kramer explained that there is no expense or liability to the City. She indicated that at this time information is still not completely available to the City but should be in the next few weeks . When this is received, an agreement can be developed. i i i Page 2 of 5 The Committee agreed that when the agreement is done, this item should move on to a future COW. North Tower Watermain Easement Mr. Wywrot reported that the easement for access to the north water tower was signed by Inland and the Mayor and recorded however it was never ratified by the Council. The Committee had no questions or concerns regarding the easement. This item will be placed on the April 6, 2004 Committee of the Whole (COW) meeting consent agenda. Corneils Road Overlay Mr. Wywrot reported that Bristol Township is planning to overly Corneils Road from Bristol towards Route 47 . The Township has asked the City to participate in the project so that the 1/4 mile east of Route 47 (Herrin property) which is annexed to the City can also be overlaid. The estimated cost for the project is $ 15 ,000 . 00 . This is not in the budget and MFT funds cannot be used. Mr. Wywrot indicated that he would discuss funding with Finance Director Traci Pleckham and report back to the Council . The Committee agreed that the City should participate in the project. This item will be placed on the April 6, 2004 Committee of the Whole (COW) meeting regular agenda. i Request for an Ordinance to Ban Depositing Snow in the Street Director of Public Works Eric Dhuse asked the Committee to consider developing an ordinance banning the depositing of snow from driveways, parking lots, etc , on city streets . He noted that the fines in his March 12, 2004 memo to Chairman Besco were taken from Oswego ' s ordinance. The Committee discussed the need for the ordinance and enforcement and agreed that Mr. Dhuse should work with Attorney Kramer in developing an ordinance . Mr. Dhuse stated he would get a draft ordinance developed before the next COW meeting. j This item will be placed on the April 6, 2004 Committee of the Whole (COW) meeting regular agenda. Truck Purchase for Public Works i Mr. Dhuse reported that he would like to move forward with the purchase of a new 1 ton j dump truck with a dump box, snow plow, spreader, light package, tool box and tools to outfit for use in the street department. The purchase would be part of the MPI project; they have prepaid fees to the Capital Purchase Fund and there is $38 ,000 . 00 in the budget. He indicated that the cab and chassis would be a state purchase and would take six to eight weeks to get. The Committee agreed with Mr. Dhuse ' s proposal. Mr. Dhuse indicated that he would get bids together for the next COW meeting. This item will be placed on the April 6, 2004 Committee of the Whole (COW) meeting regular agenda. i i I I Page 3 of 5 York Meadows Apartments — Final Acceptance of Public Utilities Mr. Wywrot reported that the punchlist for York Meadows is complete . He recommended that the City accept the public utilities for ownership and maintenance and reduce the letter of credit to 10% for a one-year warranty period. The Committee agreed. This item will be placed on the April 6, 2004 Committee of the Whole (COW) meeting consent agenda. I Intermediate School Water Service Mr. Wywrot reported on the lack of water pressure on the second floor of the new Intermediate School. He went over his March 16, 2004 memo to Administrator Graff regarding cost estimates for improving the water pressure. He noted that if the School j District installs an in-school booster pump, they may ask the City to fund the cost. i He stated that he spoke with Brian DeBolt and he thought that the domestic water service was tied in downstream of the reduced pressure zone (RPZ) which reduces the pressure j of the domestic system. Bypassing the RPZ would increase the PSI by ten. Mr. Wywrot stated that he could verify this if he could get copy of the building plans . Mr. Wywrot explained the purpose of the RPZ valve; it is required for boiler systems and fire sprinklers but not the domestic water system. Mr. Dhuse indicated that he saw the plans and that there is a RPZ valve on the domestic system. i Mr. Wywrot stated that a static pressure test was done on a fire hydrant outside the building and the result was forty-three. Mr. Wywrot stated that he did not recommend a long water service from the high pressure zone to the building. The Committee discussed the cost involved to improve the buildings water pressure, a booster pump located in the building, bypassing the RPZ valve, and the PSI needed to effectively service the second floor. It was the Committee ' s recommendation that Mr. Wywrot explore his idea regarding the RPZ valve and bring the results back to a future COW meeting. 1004 Sunset Avenue — PCC Driveway Repair Mr. Wywrot reported that due to a watermain break, the driveway at 1004 Sunset was damaged. The owner of the property, Ralph Pfister, obtained a proposal from Willman & Groesch in the amount of $ 1 ,725 . 00 to replace the driveway. Mr. Pfister has asked that the City pay him and he will contract for the work. The Committee agreed to this and instructed Mr. Wywrot to notify Mr. Pfister of their decision. Consolidation of Utilities Ordinances Alderman Besco suggested that all the City' s utility ordinances be updated and condensed into one. He stated that residents ask for the ordinances and this would simplify things. The Committee discussed the need for this and it was suggested that as the water ordinances are currently being reviewed and updated, a fact sheet could be I Page 4 of 5 developed for residents. The fact sheet could include information such as water meters information, snowbird policy, rates, the Yorkville-Bristol Sanitary District (YBSD) fee schedule, etc. The Committee decided to discuss this with Administrator Graff and ask him to have staff develop the sheet. Once developed, the fact sheet would return to the Committee for review. Grande Reserve Watermain Easement Mr. Wywrot reported that an easement is needed to transport water from Well #9 to Well #8 . Engineering Enterprises, Inc. (EEI) has reviewed the easement and recommends approval . The Committee had no questions or concerns regarding the easement. This item will be placed on the April 6, 2004 Committee of the Whole (COW) meeting consent agenda. Cannonball Trail Booster Station & South PRV Station — Results of Bid Opening Mr. Wywrot reported on the results of the bid opening for the Cannonball Trail Booster Station & South PRV Station. All the bids were below the engineers estimate. He noted that EEI would be providing a letter of recommendation and he would get this before the next COW meeting. The Committee had no questions or concerns regarding the bids . This item will be placed on the April 6, 2004 Committee of the Whole (COW) meeting consent agenda. OLD BUSINESS Sewer Rate Connection Fee Mr. Wywrot asked that this be tabled until the April Public Works Committee meeting. He stated that he, Mayor Prochaska, Administrator Graff and Mrs. Pleckham would be meeting with Deuchler in a few weeks and he would have more information after that meeting. This item will be placed on the April Public Works Committee meeting agenda. ADDITIONAL BUSINESS Press Releases Alderman Kot asked if press releases on City projects could be prepared to keep residents updated as to projects around the City. Mr. Wywrot stated that he would have the Engineering Assistant, Jennifer Woodrick prepare press release information for the next COW meeting. i Page 5 of 5 Hydraulic Street Project Alderman Kot inquired to the status of the Hydraulic Street Project. Mr. Wywrot indicated that he submitted for permits from Illinois RailNet and the Illinois Environmental Protection Agency. The cost of the permits will be brought to the Committee. The project is scheduled to begin in June 2004 . Mill/Van Emmon Watermain Project Mr. Wywrot reported that there was going to be a resumption of construction meeting with Dennis Dwyer later in the week for the remainder of the work to be done on the Mill/Van Emmon watermain project. He stated that selective spots on Van Emmon would be ripped up beginning in April. City Truck Logo City Clerk Milschewski asked if the new City vehicles were going to have logos put on them. Mr. Dhuse stated that a new logo was being designed and the lettering is in the budget. Stop Signs on Van Emmon and Heustis Alderman Sticka commented that he liked the new stop signs on Van Emmon and Heustis. Mr. Dhuse stated that the new larger "cross traffic" signs were installed earlier in the day. He also noted that stop bars will be painted on the pavement in the spring. Mulhern Gravel Alderman Besco noted that the gravel at the site of the watermain repair on Mulhern Court had dropped. He asked Mr. Dhuse if he could have the drop filled in. Mr. Dhuse noted that the asphalt plants were scheduled to open the beginning of April so this should be repaired soon. Street Signs Alderman Kot noted that the City of St. Charles has attractive street name signs . He asked if new signs were ever investigated for the older part of the City. Mr. Dhuse noted that decorative signs are expensive. Empty Lot on Route 47 Alderman Sticka noted that there is an empty lot on Route 47 near the motel that has a boat and a few cars on it for sale . He noted that it was beginning to look like a junk collection. The Committee determined that the lot was not annexed to the City and Alderman Sticka stated that annexing the lot to the City should be discussed at the Economic Development Committee meeting. There was no other additional business. The meeting was adjourned at 7 : 55 P .M. Minutes submitted by Jackie Milschewski, City Clerk