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Public Works Minutes 2005 09-26-05 i i i Ii Page 1 of 3 APPROVED 11 /7/06 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING MONDAY, SEPTEMBER 26, 2005 7: 00 P.M. City Hall Conference Room I PRESENT: Alderman Joe Besco, Chairman David Meek, Quarles & Brady Alderman Dean Wolfer Marvin DeLahr, Fox Hill Subdivision Alderwoman Wanda Ohare Patti Bernhard, Heartland Public Works Director Eric Dhuse Clayton Marker, Marker, Inc. City Engineer Joe Wywrot The meeting was called to order at 7 : 03 pm. by Chairman Joe Besco . Approval/Correction of Minutes : August 22, 2005 — this was tabled until October. Presentations . None . Old Business 2 . Tree Canopy Protection Ordinance — this was tabled until October. 1 . Fox Hill Unit 3 Additional Parking — This will move on to the Park Board on in October. The estimate for everything was 30,000 . The Home Owner's Association j will deed over the 5 spots near the park if the city will build 5 more somewhere else in the subdivision. This will come back in November. Additional Business i Final acceptance of all Public Improvements for Heartland Subdivision will come to Public Works October 3`a. I New Business 11 , Fox Hill Unit 7 — Letter of Credit Reduction #2 - There are 2 letters of credit for Unit 7 . Joe Wywrot recommends reducing the supplemental letter of credit by about $285 ,000 . 00 and the letter of credit for the earthwork be reduced by about $3 ,420 . This will bring the letters of credit to 15 % of the approved engineer's estimate. This will move on the COW on September 18tH 9 . Fox Hill Unit 7 — Water and Sanitary Recapture Agreement — A meeting will be set up between Mr. Meek and City Attorney John Wyeth. This will come to a future Public Works meetin . 1 . Status of October 3r Public Works Meeting — This meeting will be held to work on the Tree Canopy Protection Ordinance. I i i I i Page 2 of 3 2 . Water Department Report for July 2005 — The water pumpage for July is 10,928 ,000 gallons less than June. The Watering Ban has been lifted as of September 12th and now watering is allowed at night on the odd/even days schedule. This will be publicized in the paper and possibly on the radio . 3 . Gawne Lane Water main — The city must construct a roadway along the south side of the lift station and a water main along Gawne Lane that would connect to Bruell and E. Main. A proposal will be obtained from Walter E. Deuchler Associates for the design and construction of the street and water main for the November Public Works meeting. 4 . River' s Edee Unit 1 — Letter of Credit Expiration — This will move on to COW on October 18t . 5 . 2005 Joint & Crack Filling — Change Order #1 — This was part of a MFT project that was completed about 2 weeks ago . A MFT resolution was passed earlier in the year for $31 ,000 and the bids came in lower than that so there were more streets added to the project. This will move on to COW on October 18th 6 . Sidewalk Replacement — 108 W. Ridge Street — $2, 500 was set aside for residents j who wanted to replace their sidewalk. Budgeted amounts less than $ 1 ,000 staff are j allowed to sign for. This is a budgeted amount for $ 570 .24 . This will be on the bill I list. 7 . Rob Roy Creek Interceptor (Contract 3) — Change Order #1 — This is a $0 change j order with a time extension. The PVC pipe of this size is not in at the store yet. This will move on to COW on October 18th.f 8 . Shallow Well Siting Program — 4 areas were tested around town. 2 were dry and 2 were good. EEI has suggested performing another round of testing. The cost for the next round of tests would be between $ 15 ,000 and $20, 000 . City Finance Director Tracy Pleckham will be contacted to see if there are any funds for this . The residents will be contacted about the possible municipal water source . This will move on to COW on October 18th 10 , Castle Bank — Letter of Credit Nos. 606 & 607 Reduction No. 1 — Joe Wywrot recommends releasing the site development permit bond and the letter of credit for the remainder f the site work be reduced to $77,672 . 05 . This will move on to COW on October 18th 12 . Kylyn' s Ridge Unit 1 — Old Second Bank LOC No. 15367 — Letter of Credit Reduction #4 — The amount of the reduction would be $244,577. 31 and the remaining letter of credit would be $210, 191 . 64 . This will move on to COW on October 18th 13 , Kylyn' s Ridge Unit 2 — Old Second Bank LOC No. 15540 — Letter of Credit Reduction #3 — The amount of the reduction would be $ 81 ,676 . 68 . The remaining letter of credit would be $ 162,030 . 97 . This will move on to COW on October 18th i I Page 3 of 3 Additional Business The dates that have been set for the hydrant flushing and leaf pickup will be in the newsletter and the newspaper. Alderman Wolfer said Thank you to the Public Works department for not having fresh oil put down before the block parry in his neighborhood. Joe Wywrot pointed out that it would now be put down for Homecoming. Mayor Prochaska gave Eric Dhuse information about some training courses . Eric Dhuse is going to this training. It is 1 week a year for 3 years and will earn 9 masters degree level college credit hours . Mayor Prochaska also has information about a Northeast Illinois Public Safety Training Academy and information about a machine that grinds up the old street. The meeting was adjourned at 7 : 55 P .M. Minutes submitted by Laura Leppert PLEASE SIGN IN MEETING: [c DATE: NAME BUSINESS PHONE # �� ` glWy - ass -5 ,v�