Public Works Minutes 2005 08-22-05 Page 1 of 5
APPROVED 11 /7/05
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE MEETING
MONDAY, AUGUST 22, 2005 7 : 30 P.M.
City Hall Conference Room
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PRESENT :
Mayor Art Prochaska Kay Hatcher, Kendall County
Alderman Joe Besco, Chairman Jeff Werli, Kendall County
Alderman Marty Munns (left at 8 : 55) Josh Haffenrichter, Kendall County
Alderman Dean Wolfer John Church, Kendall County
Alderman Paul James (left at 8 : 55) Jeff Wilkins, Kendall County
Alderwoman Wanda Ohare Bill Wyhas, Kendall County
Public Works Director Eric Dhuse Lyle R. Rocfe, Kendall County Record
City Engineer Joe Wywrot John B . Kuney III, Architect
Patti Bernhard, DBCD Jeff Freeman, EEI
Clayton Marker, Marker, Inc. John Whitehouse, EEI
Gary Neyer, Marker, Inc.
The meeting was called to order at 7 : 30 pm. by Chairman Joe Besco .
Approval/Correction of Minutes : June 27, 2005 and July 25 , 2005 — The minutes were
approved.
Presentations :
None,
New Business
1 . Route 47 Widening — Jefferson Street Discussion with Kendall County Facilities
Management Committee
a. Schoppe Design Associates Proposal for Planning and Design Services — This
is part of the IDOT Rt. 47 widening project. IDOT wants to remove the retaining
wall on Rt. 47 between Fox Rd. and Van Emmon, to purchase the 2 homes on top
of the hill, and wishes Jefferson Street be vacated so the slope can be redone . Since
the county does not want to vacate Jefferson Street, another design must be looked
at. IDOT does not want to do all this work by themselves, they are looking at the
city and county to help with the design. The proposed planning and design service
is for $ 18 , 500 . The city and the county will split the cost for this service, and split
the cost of the project. Jeff Werli would like to see what the cost of the project
IDOT would be willing to do, and have them pay that much, and the city and
county would split the difference of the cost. Jeff Werli would like Schoppe should
do an independent estimate of what the project was going to cost the state, not just
the cost of the project that will be done in the end.
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The city and the county will be willing to take over this part of the project if the
state would pay for what they would have spent anyway, also they would be asked
to offset the maintenance cost. IDOT is comfortable having Schoppe do the design
of the project, and submit the design to IDOT, IDOT would do the construction,
and maintenance would be negotiated. IDOT has positioned themselves to dedicate
the slope to the city or the county and have the city or the county do the
maintenance, but it is not decided if the city or the county wants to do that. There
are some utilities to take into consideration. There is a 1 inch copper watermain.
Both the city and the county must approve the proposal for the planning and design
service . The city and the county would each have their own agreement with
Schoppe which would be the same agreement. A sound barrier is wanted, and
several smaller retaining walls would create a sound barrier. Mike Schoppe will be
asked if he will expand the scope of service to include an estimate of what IDOT's
basic construction cost would be, or if this is already included in the proposal. This
will move on to COW on September 201H
2 . In Town Road Program Update — Discussion on Curbs — There has been some
concern from residents why there has not been a curb and gutter installed along the
roads being improved with the In-Town Road Program. John Kuney, a resident on
Colton St. , was here for this reason. There was some discussion and to widen the
roads to allow for the curb and gutter would make it necessary to cut down some trees .
Also the cost for doing this on E. Main, E. Center, W. Center, Colton, and Liberty
would be approximately and additional $ 1 ,000,000 for just these roads, there are also
roads that will be done on the South side of the river. It was thought the city would
like to spend the money to get as many roads and storm sewers up to a certain standard
as they could before they worried about the aesthetics of the roads . If this were to be
added to the project now, the roads would have to be re-engineered, re-sloped, and the
roads that have already been completed would have to be redone, and the roads would j
not be completed before winter. Mayor Prochaska said that at one time there was a r
Grant available to redo the storm sewers. The grant was based on income and would
be based on 75 % compliance. The residents were given a survey and when the survey
was completed, 25 % compliance was not even met. A flat curb or concrete gutter
could be installed and would not require regrading to the road, but it still costs extra
money with the only benefit being aesthetic . It is not in this contract. This curb would
go no deeper than the aggregate shoulders do . This could be looked at down the road.
As time goes on and some of the trees die, it could be requested that new trees would
be planted further back so the road could be widened without cutting down trees . The
narrower right of ways would not leave much of a parkway once the street is widened.
This will come back for review at a later date .
3 . EEI Consulting Agreement for Fox Road Regional Storm water Study — This
came up due to the flooding in Fox Lawn and Fox Glen. This would be a storm water
management study for the tributary to Fox Rd. and downstream to the Fox River
roughly from Eldamain to Rt. 47. The proposal is for an estimated cost of $33 , 800
which would be paid for by the developers in this area. It is better to do this study
now, while the area is mostly undeveloped, and release rates can be modified if it is
found that this is necessary. This will move on to COW.
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4 . Final Acceptance of Street lights in Heartland Circle — Developer' s Request — A
letter was submitted in March to accept the underground utilities and streetlights in
Heartland Circle. The punch list was created for the underground utilities, but the
streetlights were overlooked. A burn test was conducted for the streetlights, and the
results will be in before the next COW. If there are any punch list issues, they will
also be resolved. This will move on to COW.
5 . Final Acceptance of all Public Improvements for Heartland Subdivision —
Developer' s Request — There is an outstanding punch list for this . The developer is
concerned that every time the punch list is completed, there are new items added that
they were not aware of. They would like to see a full punch list. They are also
concerned that this has been going on for so long that the improvements will never be
accepted. The developer needs to have a meeting with Joe Wywrot to clear up these
issues that Joe Wywrot says still need to be done, and the developer says have already
been completed. This will come back to Public Works in September.
6 . Public Works Committee — Change of Meeting Date — This was brought up because
there is such a long time between the Public Works meetings and the COW meeting
Public Works issues are talked about, on average, 4 weeks . There was discussion
about the best day to change it to, and the new date will be the first Monday of the
month, starting in October.
7 . 129 Commercial Drive — Sidewalk Agreement — The delay of the sidewalk will be
until the walk is constructed on the adjacent property, when the property is sold, or
when the city requests the walk to be constructed. This will move on to COW.
Old Business
3 . Fox Hill Unit 3 — Additional Parking — The Homeowners Association is willing to
deed the parking lot near the Park to the city if the city will construct the same number
of parking spaces in the housing area. The new spaces would go into existing parking
areas . There was discussion about where the money would come from. Since it is a
public park that anyone can use, it was thought that land cash can be used, even if the
land cash for that particular area has already been spent. John Wyeth will be contacted
to see if this is true, Laura Brown will be contacted to see if there is any land cash
available, and if not, Tracy Pleckham will be contacted to see where the money could
come from. This will come back to Public Works in September.
Additional Business
Alderman Wolfer brought up the resident's request for a stop sign study in Sunflower
Estates at Walsh Circle and Walsh Dr. For now Yield signs can be put in. The study
done at Greenbriar and Walsh did not warrant a stop sign, but possibly because of sight
distance, this intersection could be different.
New Business
8 . Cannonball Run Plaza — Sidewalk Agreement — This will move on to COW.
9 . XPAC Sidewalk Agreement — This will move on to COW.
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10 , State Street Water main — IDOT Highway Permit — This is the permit
application and resolution for abandoning the water main on Rt. 47 between
Newlyweds Rd. and Colonial Parkway. This will move on to COW.
11 . Sale of Public Works ' Vehicles and Equipment — The results of the bidding
will move on to COW.
12 , Sod Permits — This is to allow new homes to have a chance to get a new lawn
before winter. There will be 60 permits that will allow people to sod and water their
lawn available on September 1St. There will be 60 more available on September 11th
and on September 21St or 22nd it is hoped everyone will be able to water their lawns
from 9 : 00 pm to 12 : 00 midnight with the even / odd schedule. The permits will be
available on a first come, first serve basis with a maximum of 15 permits awarded to
any one entity. This will move on to City Council tomorrow night.
13 . Emergency Vehicle Pre-Emption Equipment — This is being required of new
development to be put on new lights . The `city would fund installation and
maintenance of the Opticom emergency vehicle pre-emption equipment. This will be
established as policy, and the developers have been willing to pay for this . Currently
the Fire Protection district is utilizing this equipment, but the Police Department does
not want to use it at this time. The IDOT project has 14 of these in the plans; there are
approximately 20 in Yorkville . The county currently has 1 in place, and did not
charge BKFD for it. This will move on to COW. There was a question about whether
or not it would lower the city's insurance premium. Bill Dettmer will be asked if this
will make a difference.
14 . Cannonball Estates Phase 1 — Letter of Credit Reduction 45 — The letter of
credit will be reduced to 15 %, which is as low as it can go prior to final acceptance. j
This will move on to COW.
15 , Cannonball Estates Phase 2 Letter of Credit Reduction #4 — This is also to be I
reduced to 15 % . This will move on to COW.
16 , Raintree Village Unit 5 — Earthwork Letter of Credit Reduction #1 — This
will move on to COW.
17 , Menards Commercial Commons — Final Acceptance of Landscaping — The
only things on the punch list are the landscaping of the parkway in front of Club 47,
and there are some dead trees in front of Kennedy Road. These will be handled as
warranty items. This will move on to COW.
Old Business
1 . Tree Canopy Protection Ordinance — There are some good issues in this document,
and some the city does not want to use . A markup will be done and brought back to
Public Works in September.
2 . Policy to Allow Staff to Approve Letter of Credit Reductions and Accept Public
Improvements for Small Developments. - There were some changes the staff
recommended. The amount should be raised to $750,000 . As an example, the letter of
credit reduction for Castle Bank was over $600,000, and there was not a lot of work
done on that project. Also, on page 2, paragraphs c and d, the City Administrator
should be eliminated. This will move on to COW with the revisions .
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Additional Business
Alderwoman Burd asked Joe Wywrot to bring up a concern a resident at E. Main St. and
Colton St. had about the changes in the parkway. Joe Wywrot will contact the resident
about this matter.
Mayor Prochaska asked if there should be some sort of policy made for the parkway
medians. He suggested contacting Harold Oliver about the medians in Countryside, but
Eric Dhuse stated the city owns those medians .
Mayor Prochaska also said if someone was going to shut down a road in town, he would
like someone inspect the detour sign to make sure they are accurate, and visible from
both directions .
The meeting was adjourned at 9 : 35 P .M.
Minutes submitted by Laura Leppert
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