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Public Works Minutes 2005 06-27-05 Page 1 of 5 APPROVED 8/22/05 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING MONDAY, JUNE 279 2005 7 : 00 P.M. City Hall Conference Room PRESENT . Mayor Art Prochaska (arrived at 8 : 15 pm) Gary Lobdell, Sidwell Alderman Joe Besco Jason Poppen, Smith Engineering Alderman Paul James Jeff Freeman, EEI Alderman Marry Munns (arrived at 7 : 40 pm) Public Works Director Eric Dhuse Tim Straub, USGS City Engineer Joe Wywrot Glen Levy Debbie Levy The meeting was called to order at 7 : 02 pm. by Chairman Joe Besco. Approval/Correction of Minutes : None Presentations : 1 . Blackberry Creek a. USGS Floodplain and Flood way Mapping for Blackberry Creek b . EEI Agreement for Consulting Engineering Services for the Monitoring of the Floodplain and Flood way Mapping for Blackberry Creek c . Sidwell Contract for Blackberry Creek EEI coordinated with USGS on questions the committee had and with Sidwell on the review of their contract. There was also a meeting with all the funding agencies. The City of Yorkville's current and future commitment will remain the same at $ 59,530 over 3 years . There is an amendment being made that the $ 96,000 from the grant will pay for the extra costs . Gary Lobdell from Sidwell spoke about the proposal for the Topographic Mapping. The services that Sidwell will perform are an extension of work that has already been done in Kendall County, and they will be paid out of the grant money. The city will have to pay the costs up front and then get reimbursed from Kane County. The grant will not be finalized with Kane County until all the agreements are in place. The extra cost is to pay for additional, more detailed elevation data. This will be done using existing photography, but additional ground control will be needed to proceed. There will be additional surveying in Yorkville and Montgomery. The accuracy of the flood study improves with improved data. What is being asked right now is for the council to approve the contract with Sidwell and EEI's proposal to provide oversight. The approval will be contingent on the intergovernmental joint funding agreement. This will move on to COW with a request for Jeff Freeman to come to COW to explain answer any questions the other Aldermen would have. i Page 2of5 Some of the items were moved ahead to accommodate people that were present for certain issues . New Business 6 . Resident Request for a Buffer for PNA Property — Mr. Levy and his wife have been trying to purchase some property owned by the PNA camp to create a buffer zone between his property and the PNA camp. He has not yet been able to acquire this property, and because of the sewer line replacement, all the trees that were in between his property and the property used for the camp, he now has a very difficult time keeping people and animals that are visiting the camp out of his yard. Mr. And Mrs . Levy are requesting an 8 foot high fence be put up to solve this problem. The fence would be installed on Mr. Levy's property and he would maintain and repair it after it is in place. Alderman James had a concern that if the city were to grant Mr. Levy's request, that everyone who is along the water and sewer lines would want something like a fence for their property. Alderman James is not sure the city should have to pay for this. The cost of the project would go through the Sanitary Department and eventually the future developers would pay for it. This will be discussed with the Yorkville/Bristol Sanitary Department. This will move on to the July 51 COW. Old Business 1 . Citywide Transportation Analysis — Mayor Prochaska requested there be a full 2030 build out in the proposal. This will be a Prairie Parkway developed model using the Chicago Area Transportation Study(CATS) . Eric Dhuse asked if this would be similar to the last Transportation Study done by Smith Engineering. Jason Poppen said it would be more precise. The information would be put into the model and run. The j findings would include possible future river crossings. It will be a better planning tool because it is consistent, and it will help with the needs assessment. This is a base estimate proposal which includes four alternate roadway networks in the test roadway scenarios and will illustrate alternative roadway improvement scenarios . This is not a budgeted expense. The fees for this will not be recapturable. This will move on to COW. i i i i i Page 3 of 5 New Business 1 . Illinois State Geological Survey Research Agreement for Groundwater Resource Investigations for Kendall County - The USGS performed a Hydrogeologic Resource Assessment for Kendall County with the ISGS and ISWS . The cost was $ 86,000 with local funding at $43 ,000 . Yorkville's share of the cost was $ 10,000 . Then there was a Contract Amendment of $ 11 ,000 with the cost being split between the funding agencies . The new proposal is for a groundwater research study including information of the residential wells . 3D Geology will be used to create the model with the filed work being done by the University of Illinois . The municipalities agreeing to share the costs are Kendall County, Joliet, Millbrook, Shorewood, Yorkville, Montgomery, Oswego, Plano, and Minooka. The project cost would be $292,000, and Yorkville will fund 3 payments of $ 11 ,515 over 3 years . The first payment would be due after the agreement' s execution. This will be a helpful study in the long term. The committee is being asked to agree with the county to contract with the University of Illinois . This will move on to the July 5th COW. 2 . Plat of Easement — Betwizer Development — This is for an easement in the Fox Industrial Park. It will become a 4 building development. Joe Wywrot recommends it be approved. This will move on to COW. 3 . Block 4 Black's Addition — Letter of Credit Reduction # 1 — This is related to New Business # 15 . It is an authorization for the City Clerk to call the letter of Credit prior to its expiration, should the need arise. New Business #3 is also for a reduction in the letter of credit. Joe Wywrot recommends approval of New Business items #3 and # 15 . They will move on to the July 5th COW Consent Agenda. 4 . 2005 Asphalt Surface Treatment Program — Results of Bid Opening — This will be applied in the newer subdivisions, Cannonball Estates, Kylyn's Ridge Unit 1 , River's Edge (South of the RR tracks), Sunflower Estates Units 1 and 2, and Country Hills Unit 1 . Joe Wywrot recommends awarding the contract to CAM, LLC in the amount of $34, 695 .44 . This will move on to COW Consent Agenda. 5 . 2005 Crack Filling Project — Results of Bid Opening — This will be applied to the same streets as the Asphalt Surface Treatment Program, and is there is enough money leftover, Joe Wywrot recommends adding Colonial Parkway. The recommendation is to award SKC Construction, Inc. the contract, in the amount of $27,600 . 03 . This will move on to COW Consent Agenda. 7 . Contract A.2 — Cannonball Trail Booster/PRV Station — Change Order #2 — This is additional work involving valving and an auto-dialer to monitor the water levels in the water tower. The work is already complete. This will move on to COW Consent Agenda. 8 . Greenbriar Unit 4 Letter of Credits — There has been difficulty getting the as-built reports . Handwritten as-built diagrams are going to be the best information that will be able to be obtained at this time. This is a request to call the letter of credit if necessary. The punch list has not been completed yet. This will move on to COW Consent Agenda. I i Pape 4 of 5 9 . Cornerstone Subdivision Bond Reductions No . 1 — This subdivision is at Greenbriar i and Rt. 47 . This is for a reduction in the letter of credit for 2 Bonds . The Lexon Bond would be reduced to $ 139,678 .41 and the Safeguard Bond would be reduced to $ 363 ,667 .24 This will move on Consent Agenda. 10 , Bruell Street Force main and Gravity Sewers — Change Order #2 — This is due to some field tiles needing replacing, and some changes at the connection. The connection will be made at the wet well, and the well head will become a permanent manhole. This will move on Consent Agenda, 110 Sale of Used Equipment — This is for the sale of 3 trucks . The 1987 Chevy and the 1989 GMC have been passed from Sewer to different Engineering Departments, and the 1998 dump truck has been on the rotation program. This will be handled as sealed bids. Attorney Wyeth will have to make a resolution to sell the trucks . This will move on to COW Consent Agenda. 12 , Water Tower Repairs — This is informational for now. It will come back to a future Public Works Meeting. Sprint has placed their antenna on top of the flange, making it impossible to open. Sprint will be contacted to move it, and if they do not move the antenna, it will be moved for them. 13 . Sanitary Sewer Manhole Lining Project — Eric Dhuse believes that Performance Pipeline of Ottawa is the only company in the area that does this kind of work. This is a budgeted expense . Right now there is no written agreement, only a verbal agreement that it will cost $9 per linear foot high. The company will do the work and then the final bill will be presented for payment. 14 . Hiring for Locator Position — Ami has been hired. She used to work for NICOR and she has her CDL. She already knows how to do the locates and has worked with the staff in the past. She will have a truck to drive . This will go on to COW as informational. 15 . Block 4 Black's Addition — Letter of Credit — This was discussed at the same time as New Business #3 . It is going on Consent Agenda. 16 , 500MG Water Tower Painting — Change Order 41 — This water tower is currently empty. This change order is to install a roof vent, an overflow flap gate, to repair the j vapor jacket inside the riser pipe, and the cathodic protection system will be removed and the seams sealed. This will move on Consent Agenda. i Old Business 2 . Route 126 and Route 71 Intersection Realignment — IDOT wanted a joint agreement to transfer jurisdiction of a 1 ,000 foot portion of 126 to the City of Yorkville. The City wants to vacate the portion of the roadway, and IDOT wants reimbursement of the Right Of Way that was purchased years ago . Whoever the road is vacated to would have to reimburse the city for this cost. The BKFD will be contacted to see if they are willing to help pay for the Opticom system. The water main casings could be put into a recapture agreement. This will come back to a future Public Works Meeting. 3 . Tree Canopy Protection Ordinance — Tabled Until July Public Works. i ! I Page 5 of 5 Additional Business Alderman Munns wanted everyone to be aware of the road in Fox Hill with the spot in the road that has been dug out and filled with gravel, the gravel is not filled as high as the cement, which is causing a bump . i Alderman Besco pointed out that the citizens of Yorkville are not following the watering restriction and are watering in the middle of the day or are watering excessively. Eric Dhuse already knows about this and stated the first time the person or company is caught, they will receive a warning, and anytime after that they can be issued a ticket by the Police . The watering hours are from 5 am — 9 am and from 9 pm — 12 am. If the water usage does not go down, then the watering ban will have to be further restricted. At Coffee with the Mayor, a resident pointed out there is no Stop sign for the people on Illinois that are going onto Mill St. Every other road that crosses Mill Street has a Stop i Sign. Also there are some big holes at Mill and Orange that need some patching. Art Prochaska also received a letter from a resident on Conover Ct. that began inquiring about the parking ban, and then went on to point out some rather large cracks and holes in the streets near the driveways. Alderman Besco pointed out that he has seen several steel plates being installed across the curbs. At one point the city entertained an idea of having a curb program similar to the sidewalk program the city uses . A notice will be sent to the homeowners with the steel plates across their curbs asking the plates to be removed. The meeting was adjourned at 9 : 03 P .M. I Minutes submitted by Laura Leppert I i i i i PLEASE SIGN IN MEETING: V U,���� DATE: NAME BUSINESS PHONE # 63o Sy j—/oao 61 (b-,bb)c) Lej 6'6 553 '7137