Public Works Minutes 2005 07-25-05 i
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APPROVED 8/22/05
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE MEETING
MONDAY, JULY 259 2005 7: 00 P.M.
City Hall Conference Room
PRESENT:
Mayor Art Prochaska (arrived at 7 :40 pm) Jeff Freeman, EEI
Alderman Joe Besco, Chairman John Phillipchuck, DBCW Ltd.
Alderman Marty Munns Clayton Marker, Richard Marker Assoc, Inc.
Alderman Dean Wolfer Gary Neyer,Richard Marker Assoc . , Inc.
Public Works Director Eric Dhuse
City Engineer Joe Wywrot
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The meeting was called to order at 7 : 05 pm. by Chairman Joe Besco .
Approval/Correction of Minutes : May 23 , 2005 — The minutes were approved.
Presentations .
None.
Some of the items were moved forward to accommodate people who came to discuss
them.
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New Business
18 , Heartland Circle — Water main, Sanitary Sewer, and Storm Sewer Final j
Acceptance and Bond Reduction No. 3 — This is for early acceptance of the
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improvements. The punch list is complete. The obligation will expire when the last
warranty in the development expires . This will move on to COW with a letter of
credit reduction in the amount of $ 128 ,693 . 86 . The remaining letter of credit would
be for $ 1 ,354,929 . 56. This will go on to COW Consent Agenda.
1 . Water Department Reports for May and June 2005 — The wells are still low by
about 30 feet. This will move on to COW Consent Agenda.
2 . Castle Bank — Sidewalk Agreement — This property is on Rt. 34, but it is in the range
of the Rt. 47 improvements. This will move on to COW Consent Agenda.
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17 , Fox Hill Unit 3 — Additional Parking — This is being brought up because there
was not enough off street parking required by the city when this was being built, and
when the Overnight Parking Ban is finalized, the people who live here will not have
enough places to park. The plowing and maintenance for these parking spots will be
provided by the Homeowners Association. Alderman Besco was concerned about
using public funds for private parking. He is proposing the city should share the cost
for these parking spots with the Homeowners Association. Wanda Ohare will talk to
Joyce Barrett, the president of the Homeowners Association. John Wyeth will be
contacted to find out if these spaces can be created because some of the space is on the
public right of way, but the rest is on private property. The price estimate includes j
tree removal, but not tree replacement. This will come back to the August Public
Works .
19 , Well No. 6 Treatment Facility — Jeff Freeman passed out graphs about when the
current wells would possibly not be large enough to meet the needs of the city. Also a
graph that shows the timetable expected to get the work completed. Jeff Freeman
reminded the committee that well 6 was talked about in 1999, and was possibly going
to go through the loan program, but because of complications it was tabled. It was
also in the contract in 2003 . Jeff Freeman proposes that there be an amendment to the
contract to include the proposed work schedules and the updated fees . The total cost
including engineering would be $3 ,729, 500 . The treatment facility would be similar
to well Ts. There will be additional shallow wells that would go through well 6 for
treatment after going through the shallow well Iron treatments. The flow rate of well 6
could be modified to accommodate 1 ,500 gallons per minute to treat the deep well and
the future shallow wells . The estimated cost of the project would cover transportation
to the site. The Kendall County Loan program has around $2 million dollars available
for this project or for a water main project. There was Bond money set up that can be
used. Connection fees would repay the funds spent on this project. Tony Graff will
have staff talk to developers to see if they would be willing to fund some of this . f
Bristol Bay and Bailey Meadows already have annexation agreements, but the Pulte
development, Ocean Atlantic, and some others do not. Would they be willing to pay
half of the connection fees up front? This will move on to COW subject to funding.
a. EEI Scope of Service
b. Funding Proposal
100 Route 47 Widening — Jefferson Street Update — Rt. 47 is going to be 5 lanes
with a 6 ft carriage walk on the side. The county is concerned with adequate parking
for the county buildings so they are not willing to vacate Jefferson Street. There will
be low retaining walls going up the side of the hill, and instead of a green slope,
landscaping could be placed in between the walls . The county established an Ad-Hoc
committee and liked the idea of the slope being landscaped. Mayor Prochaska would
like to see that the county has a plan to use their parcels of land in this area. If they are
not willing to vacate Jefferson street so they are able to have additional parking, what
are they going to do with the other parcels of land they have in the area? Also the jail
is becoming a safety hazard. There are bricks falling off the building. Maybe this
could be a 2 phase project. Tony Graff will talk to the county to see what their plans
are. This will come back to committee in August.
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Alderman Besco talked to Senator Petka and said the highway appropriation was
approved and Rt. 47 was included on it.
Mayor Prochaska had a letter for Eric Dhuse and his Department from Chief Martin
commending the department for their excellent work.
3 . Greenbriar Subdivision Unit 4 — Final Acceptance — This is the development where
the contractor has only as built notes, and no record data from the engineer. The punch
list is complete. This will move on to COW Consent Agenda.
4 . 500 MG Water Tower Painting — Change Order #2 - The first item in the change
order is for the installation of a flap gate at the tower on Tower Lane. The second item
is for partial removal of the cathodic protection system, which is no longer needed on j
the tower that is being painted. The third item is for sealing the seams of the roof
rafters . This will move on to COW Consent Agenda,
5 . 2005 Concrete Roadway Pavement Striping — Bid Results — Maintenance Coatings
has placed a bid of $ 11 ,042 . 71 which is lower than the engineer's estimate of $23 , 597.
$ 10,000 has been budgeted for this . This will move on to COW Consent Agenda for
awarding the contract.
6 . Bruell Street Pump Station — Change Order #2 — The amount of $38 ,562 reflects a
4% escalation cost increase due to the removal of buried construction debris and a cost
difference in a tank. The company from the original estimate is out of business, so
another vendor was contacted. This will move on to COW Consent Agenda.
7 . Raintree Village Unit 5 — Letter of Credit Expiration — When this is renewed it will
have a letter of credit reduction. This will move on to COW Consent Agenda.
8 . Supplemental MFT Resolution for General Maintenance — There has been an
increase in the cost of salt. Last year it was $ 35 . 30 per ton, this year it is $41 .40 per
ton. This will move on to COW Consent Agenda.
9 . Grande Reserve — Neighborhoods 6 — 16 Earthwork — Letter of Credit Expiration
— This will move on to COW Consent Agenda.
11 , Rob Roy Creek Interceptor Contract No. 1 — Change Order #4 — This is a
$2, 500 increase for connecting to the bunkhouse . This will move on to COW Consent
Agenda,
12 . Updated Capital Improvement Program — This will come back to the August
Public Works Meeting.
13 . Kylyn' s Ridge Unit 1 — Letter of Credit Reduction #3 — They have completed
work on the water main, storm sewer, paving, sidewalks, and have planted trees . The
reduction is in the amount of $ 164,508 .27. The remaining letter of credit would be
$454,768 . 95 . This will move on to COW Consent Agenda.
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14 . F.E. Wheaton — Letter of Credit Reduction #1— The letter of credit should have
been $ 671 ,000 not the $230,337 in the letter The reduction would only be a little less
than half. This will move on to COW Consent Agenda. Joe Wywrot is also proposing
a policy be made that would allow staff, the Chairman of the Public Works j
Committee, or the City Administrator to be able to accept public improvements for
ownership and maintenance by the city and also to reduce the corresponding letters of
credit on behalf of the city council for smaller developments with the amount of
reduction not to exceed $ 500,000 . John Wyeth will prepare a policy to come back to
the August Public Works meeting.
140 2005 In Town Drainage Improvements — Change Order #6 — This is a $0 time
extension due to delays caused by the city. . This will move on to COW.
15 . 2005 In Town Drainage Improvements — Change Order #7 — The alignment of
the storm sewer along Center Street on the West side of Rt. 47 had to be changed to
avoid conflict with various existing utilities. This will move on to COW Consent
Agenda.
20 , F.E. Wheaton Expansion — Plat of Easement — The easement would be for a
water main loop . This will move on to COW Consent Agenda.
21 , Game Farm/Somonauk Road Improvements — Plat of ROW Dedication — The
Federal Government is funding the improvements to Game Farm Road, and the city I
has to dedicate a Right of Way to itself. There is also a plat for the school district to
dedicate a right of way. This will move on to COW Consent Agenda.
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Old Business
1 . Tree Canopy Protection Ordinance — Alderman Besco is bringing this forward to
try to save the existing trees in proposed developments . This will come back to the
August Public Works Committee.
Additional Business
Alderman Munns asked Eric Dhuse if there is an equipment and tool inventory. There is
for larger items, but not for the small hand tools . Alderman Besco and Alderman Munns
want to be sure the guys in the shop have the tools they need for their job . Eric Dhuse
assured Alderman Munns that no one is walking away with any of the city' s tools .
The meeting was adjourned at 8 : 50 P .M.
Minutes submitted by Laura Leppert
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