Public Works Minutes 2005 01-24-05 Page 1 of 5 APPROVED2/28/05
UNITED CITY OF YORKVILLE
PUBLIC WORKS COMMITTEE MEETING
Monday, January 24, 2005
7: 00 PM
City Hall Conference Room
City Committee and Staff in Attendance.
Chairman Alderman Besco
Mayor Prochaska
Alderwoman Burd
Alderman Sticka
Public Works Director Eric Dhuse
City Engineer Joe Wywrot
Guests.
Jeff Freeman (EEI)
Bruce Rudigier (Resident of Yorkville)
Larry Pfeifer (Resident of Yorkville)
Randy Schnitz (Resident of Yorkville)
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The meeting was called to order at 7 : 00pm by Chairman Alderman Besco ,
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Approval/Corrections of Minutes: November 22, 2004 and December 27, 2004:
Alderwoman Burd asked that the November 22, 2004 minutes be clarified regarding a
conversation documented on Page 8, Paragraph 4 . The 4"' sentence should be revised to
read, "Mr. Freeman stated that there was a good probability that the water supply was
safe." The rest of the minutes for both meetings were unanimously recommended for
approval.
New Business.
1 . Elizabeth Street Drainage Ditch:
Mr. Wywrot reviewed his 1 /7/05 memo regarding this ditch. Since IDOT will
be re-directing most of the flow that this ditch carries when Route 47 is
reconstructed, he recommends waiting until then before doing anything
permanent . Mr. Schnitz asked when IDOT would be doing that work; 5 — 10
years maybe? Mayor Prochaska said the City would use this problem as another
reason to have IDOT bring their Route 47 project to construction sooner. All 3
residents expressed concern about their neighbor Harold who is always
dumping brush and grass clippings into the drainage swale. Apparently Harold
feels this is an environmentally sound practice, but it also tends to block the
drainage path and cause flooding and erosion problems upstream. The
neighbors have talked to him about it to no avail. Mr. Dhuse said that he had
checked the plats for this area an could not find any dedicated drainage
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easements for the ditch. Mayor Prochaska asked Mr. Wywrot to consult with
City Attorney Wyeth regarding the blocking of the swale. Mayor Prochaska
directed Mr. Dhuse to evaluate the ditch this coming spring and place erosion-
control measures where possible .
Presentations : Southeast Water Works System Extension by Engineering
Enterprises
Mr. Freeman explained that the purpose of the system analysis was to
determine locations of pressure zone boundaries, storage facilities, wells, large
diameter distribution mains, and booster/pressure reducing stations. By having
this analysis readily at hand, the City can discuss water improvement needs
with developers and determine what should be constructed as development
occurs. Mayor Prochaska asked why a watermain wasn't indicated to cross the
Fox River at Eldamain Road. Mr. Freeman said that due to the high bluffs on
the south side of the river, construction and maintenance of a watermain in that
area would be difficult. It may be possible to construction a crossing at that
location, but without more detailed information it is best to show crossings at
other locations. Alderman Sticka asked what the next step would be for the
analysis. Mayor Prochaska suggested that the analysis become part of the city' s
Comprehensive Plan. Mr. Freeman and Alderman Sticka agreed. Mr. Wywrot
said that the analysis should cover the entire town if it is to be part of the
Comprehensive Plan. Mr. Freeman said that much of the analysis for the north
end is already complete, but would need some minor revisions. The committee
directed Mr. Freeman to prepare a proposal to finish the water system analysis
by including the north end of town, and recommended placing that proposal on
the February 15 , 2005 Committee of the Whole agenda for discussion.
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New Business (cont' d) :
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2. In-Town Road Program — Additional Engineering Costs
Mr. Wywrot explained the Smith Engineering ' s contract with the city included
design of a storm sewer system, but did not include lengthy coordination with
the Illinois Department of Natural Resources. Design of the Fox River outfa.11
has required extensive discussions with IDNR, and this request from Smith in
the amount of $9640 is for that work. The Committee unanimously
recommended that the request for additional costs be approved and that this
item be placed on the February 1 , 2005 Committee of the Whole agenda as a
Consent Agenda item.
3. Faxon Road Extension — MFT Appropriation Resolution
Mr. Wywrot explained that the City Council had approved an engineering
agreement with EEI last summer for this work with the intention of using MFT
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funds, but did not pass a corresponding MFT appropriation resolution. After
discussing the ramifications of using MFT funds, the staff recommendation is
to pass the appropriation resolution in the amount of $45 ,500. The committee
unanimously recommended that the MFT resolution be approved and that this
item be placed on the February 1 , 2005 Committee of the Whole agenda as a
Consent Agenda item.
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4. Dump Truck Purchases j
Mr. Dhuse explained that as part of the Public Works Department equipment
replacement and addition schedule, it is time to replace one tandem-axle truck
and also purchase an additional single-axle truck. Ordering this equipment now
will ensure that it is available for snow-plowing next winter. The committee
unanimously recommended that this item be placed on the February 1 , 2005
Committee of the Whole agenda for discussion of funding.
5. Street Sweeper Purchase
Mr. Dhuse explained that as part of the Public Works Department equipment
replacement and addition schedule, it is time to purchase a street sweeper. He
has asked City Attorney Wyeth whether the City can purchase the sweeper
through the GSA program, which will save time and money. This sweeper will
cost $ 150,000 to $ 180,000, and should last around 15 years. The committee
unanimously recommended that this item be placed on a future Committee of
the Whole agenda for discussion once Attorney Wyeth gives his opinion on the
purchase program.
6. Storm Water Software and Training
Mr. Wywrot explained that our new Subdivision Control Ordinance allows for
developers to utilize computerized methodologies for storm sewer system
design. While EEI currently reviews these designs for the larger
developments, we perform reviews in-house for the smaller developments and
need to have the capability to review computerized designs. There are two
software programs that dominate the market, those being Pondpack and HEC-
HMS . Pondpack is a privately developed software package, while HEC-HMS
was created by the US Army Corps of Engineers. Mr. Wywrot had not planned
on choosing 14EC-HMS because it is relatively new software and he had heard
that it still had to have some "bugs" worked out of it. Upon talking to EEI in
the last few days, he learned that those bugs have been worked out and that it is
now a reliable and accurate software program. The cost to purchase the
Pondpack software is $2000, with a training seminar cost of another $2000, and
with annual subscriptions totaling about $700 thereafter. The HEC-HMS
software can be obtained at no cost, but training will cost around $ 1100. There
is a Pondpack training seminar in Chicago this coming May, but there is no
local seminar for 14EC-HMS in 2005 . Mr. Wywrot recommended choosing the
HEC-HMS software, with training to occur in Denver this coming June. The
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Committee recommended that we obtain the HEC-HMS software and purchase
the training in Denver. Since the current budget does not specifically list this
training seminar, this item will be placed on the February 1 , 2005 Committee of
the Whole agenda for discussion.
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7. Saravanos Property — Earthwork Letter of Credit Reduction #1
8. Heartland Circle — Letter of Credit Reduction #2
9. Kylyn' s Ridge Unit 2 — Letter of Credit Reduction #2
Mr. Wywrot recommended that these three items be discussed at the same time
since they are similar in nature. He explained that all three developments have j
progressed with construction, and that reductions to the letters of credit are
logical. The committee unanimously recommended that Mr. Wywrot' s
recommended reductions be approved and that these items be placed on the
February 1 , 2005 Committee of the Whole agenda as Consent Agenda items.
10. Countryside Pump Station — MOT Highway Permit
Mr. Wywrot explained that this is project has frontage on Route 47, with a
driveway directly across from Carpenter Street. Since the project includes
construction within the IDOT right-of-way, a highway permit is required. A
corresponding resolution guaranteeing completion of the work is also required
in lieu of a bond. The committee unanimously recommended that this item be
approved and placed on the Committee of the Whole agenda of February 1 ,
2005 as a Consent Agenda item.
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11 . Cannonball Trail Roadway Improvements — Change Order #1
Mr. Wywrot explained that this is the final balancing change order for this
project. The net change is an increase in cost of $4572 . 06. The largest overrun
was for landscape-related work. The project included an overlay and paving of
shoulders, and the increase in pavement height and shortening of the parkway
embankment width resulted in much steeper embankment slopes than
anticipated. We instructed the contractor to import additional topsoil to
moderate the parkway embankment slopes, resulting in additional costs for
topsoil and creating a larger area to be re-seeded. The committee unanimously
recommended that this item be approved and placed on the Committee of the
Whole agenda of February 1 , 2005 as a Consent Agenda item.
12. Rob Roy Creek Interceptor Contract #2 — IDOT Highway Permit
Mr. Wywrot explained that this project crosses Route 34, and is similar to the
permit request for the Countryside Pump Station. We don't have the actual
permit application yet ; IDOT has to revise it to change the name of the
applicant from YBSD to the city. The committee unanimously recommended
that this item be approved and placed on a future Committee of the Whole
agenda as a Consent Agenda item once the permit application form and
corresponding resolution is received.
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Old Business .
1 . Aux Sable Creek — 100 year storm release rate
Mr. Wywrot explained that we have asked the county to take the lead on this
matter to see if the Rempe- Sharpe study commissioned by Joliet is accurate and
reasonable. Yorkville would participate in funding the review of that study. Mr.
Wywrot will check with the county to see if they are going to proceed and
report back to the Public Works Committee at next month' s meeting.
Additional Business .
1 . Mayor Prochaska asked that the Public Works Department clear snow from the
sidewalk along the west park in Fox Hill. There is a school bus pick-up at this
location and he has received calls from concerned parents about their children
having to stand in the street while waiting for the bus. Mr. Dhuse said that he
was aware of this problem and the sidewalk has already been cleared.
2 . Mr. Dhuse said that if any aldermen had projects that they wanted to get done
next year they should let him know and he will try to incorporate them into
next year' s budget. Alderwoman Burd asked about constructing brick paver
cross walks at some locations downtown. Mr. Dhuse will check on the type of
pavers available. Alderwoman Burd also asked if the gravel area just north of
the grain elevators on Mill Street could be paved. Mr. Dhuse said that this
property was owned by Illinois Railnet. Alderwoman Burd said that a joint
agreement could be worked out with the railroad company.
3 . Chairman Alderman Besco commented that the Public Works Department did a
good job of plowing after this past weekend' s snowstorm.
The meeting was adjourned at 8 :23pm.
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Minutes By: Joe Wywrot
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