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Public Works Minutes 2005 04-25-05 k Page 1 of 4 APPROVED 5/23/05 UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE MEETING Monday, April 25, 2005 7 : 00 PM City Hall Conference Room City Staff present: Mayor Prochaska Chairman Alderman Besco Alderman Sticka Public Works Director Eric Dhuse City Engineer Joe Wywrot Guests . None present i The meeting was called to order at 7 : 05 pm by Chairman Alderman Besco . I Approval/Correction of Minutes : February 28, 2005 and March 28 , 2005 - Both minutes were approved as written. Presentations : None i New Business : 1 . Canopy Protection Ordinance : Alderman Besco stated he had just received information from Daily & Associates, Engineers, Inc . regarding Canopy protection. They only faxed part of the information and the rest will be coming in the mail in the near future. He passed out a copy to those present to look over the information available . The Committee discussed the benefits to having canopy protection in ordinance even though these issues are worked out in PUD agreements now with developers . All felt it would be good to have an ordinance for this topic to fall back on and the importance of preserving the way the land is now. Alderman Sticka stressed how important he feels this is for the City and even though he will not be here to see this through, he hopes they will work out the details and push this ordinance through at a fast pace. This Committee will make the entire copy that is in the mail now made available to all Alderman as soon as possible to look over so they can find out how much all Council man want this to continue. This item will come back to the May Public Works meeting with new information. j I 2. Water Department Reports for February 2005 : Eric Dhuse stated the reports showed nothing out of the ordinary. With no discussion needed, the Committee moved these on to COW on May 3 as consent agenda. i 1 Page 2 of 4 3. Water Connection Fees : Eric Dhuse stated to the Committee that Bill Dettmer has put together a connection fee for commercial buildings for the smaller, more common connections that are taking place. They are requesting this Ordinance be put in place increasing municipal water connection fees for the benefit of the City not having to negotiate every water connection. The Committee discussed the pros and cons of this ordinance taking place. The larger connections will still be negotiated, but any 4" water meter and smaller they agreed would be set at these fees . 6" water meters and larger will be made negotiable. Mayor Prochaska suggested that it made clear to the City Council that it clearly state that all fees be negotiable . Eric Dhuse will let Mr. Dettmer know of the corrections needed to be made to the Ordinance before them and this will go on to COW on May 3rd for discussion. i 4. 2005 Southwest Interceptor — Illinois Railnet License Agreement: Mr. Wywrot stated that this agreement was to obtain an easement needed from j Hydraulic Ave to River' s Edge for the work that needs to be done there. Mr. I Wywrot is recommending that the City go with the one time fee of $42,000 . 00 instead of the annual fee of $2, 100 . 00. The $42,000. 00 would come from developers as part of the Water Improvement to the City. The Committee agreed to move this on to COW on May 3rd for discussion. 5. Route 47 Improvements : Mr. Wywrot stated that the plans were received from IDOT and that Eric and he had identified things to needed to be done along with j widening Route 47 . The City' s estimated cost to needed to fund the widening will be $ 1 . 7 million dollars. Mr. Wywrot went over a few of the projects that would need to be done with the widening with the Committee. Mayor Prochaska has recommended this list go to the Grant writer to see if any other funding could be found to help with this cost. The Committee added some items to Mr. Wywrot' s list that they thought should be done along with the widening as well. They also discussed the idea of setting aside funds now to help with this cost since they know the work will not begin for a couple of years . Mr. Wywrot stated that he will receive back IDOT' s comments by next week and all of these ideas will be looked into . This will go on to COW on May 3rd as informational purposes . 6. Nicor — EasyStreet Linking Agreement: Mr. Wywrot stated to the Committee that this agreement would be necessary for the Public Works Department to have access to look up where Nicor' s facilities are located. Knowing where the facilities are is beneficial for design and some maintenance projects . They would need to designate which two people the City would like to have access to this information. At this time Mr. Wyeth is still currently looking the agreement over and will let Mr. Wywrot know of any problems he may have with the agreement. Mr. Wywrot stated that he is recommending the City continue with this agreement if everything is found to be okayed by Mr. Wyeth. This will move on to COW on May 3rd as consent agenda with Mr. Wyeth' s approval . 2 Page 3 of 4 i 7. 2005 In-Town Road Program — Results of Bid Opening . Mr. Wywrot stated that only one bid was from Aurora Blacktop . Their bid was for $659 ,419 . 35 which was well under the Engineer' s estimate of $ 1 ,076,575 . 50 . This will move on to COW on May 3 `d to award the bid with the recommendation of this Committee. 8. 2005 Project Bid Schedule: Mr. Wywrot stated he is providing this schedule to the Committee as FYI to show how he has scheduled projects for the year coming up . The Committee agreed the schedule was a good idea and approved. 9. 305 W. Kendall Drive Sewer Problem : Eric Dhuse explained to the Committee that at this address the City service line from the main to the property line was installed improperly. The service was actually back pitched towards the home. The public works department has tried to find alternative solutions to correct this problem but has found the only correction that can be made is for the City to pay to install an injector pit in the home at the City' s expense and then the home owner would be in agreement to handle all costs of maintenance or replacement from then on. The homeowner has agreed to this and John Wyeth is presently setting up the agreement. Mr. Wywrot explained to the Committee that this is one of the things that the City Inspectors usually checks to make sure is working properly during building, but there are not always enough inspectors to check everything. They do not foresee this being a reoccurring expense for the City. The Committee agreed to send this on to COW for discussion with the consensus to order the injector pit needed for the owner to get the work started by the 3`d week in May. Old Business : 1 . Non-Residential Landscape Irrigation Policy — PW 2/28/05 & 3/28/05 : Mr. Wywrot stated to the Committee that he has reviewed various sites to determine size and also criteria for limiting large-scale irrigation using City water. Due to the big range in property sizes, he is recommending that for multi-family or non-residential developments the City should establish a limit of 1 . 0 acre for individual lots with single buildings, and 3 . 0 acres for developments with multiple buildings . This policy is what has come of the discussions from the two previous PW meetings and will help with developers coming in and wanting to use City water to irrigate large areas of land. The Committee discussed the pros or cons of allowing wells to be dug as well. They concluded that private wells being dug will be subject to City approval. Mr. Wywrot will revise policy per the conversation and get out when finished. This will go on to COW on 5/3 /05 for discussion. I Additional Business : i • Eric Dhuse stated that there were 2 water main breaks today and the guys at public works did a great job handling the situations . 3 �I i i i i Page 4 of 4 i • Mayor Prochaska stated that he has had a request from some people regarding the roadway just patch Collins Ridge where the roadway has broken away. He is wondering if the public works department could do some sort of cold patch to the roadway until the road work is to be completed. Eric stated that they will look into that. • Mayor Prochaska asked if Eric Dhuse had looked into solar street lights yet. Eric responded that he was starting to receive information and they are a bit more expensive than regular lights . These would be used in areas like at the end of Appletree Court where there is no way to get electric. The solar lights would be the same wattage and array as what the City presently has, just a higher cost. He is still waiting on more information. • Alderman Sticka asked if Alan Norton' s request for reduction was on an agenda coming up. Mr. Wywrot stated this would be discussed at the next COW agenda. The meeting was adjourned at 8 : 15 pm. Minutes by: Sheila Teausaw i i 4 i I i I II I i III 4 PLEASE SIGN IN MEETING : I it 1t/©4s 244,E mlool Dp i DATE : NAME BUSINESS PHONE # I i