City Council Minutes 2006 07-25-06 i
MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL,
OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS,,
HELD IN THE CITY COUNCIL CHAMBERS,
800 GAME FARM ROAD ON
TUESDAY, JULY 25.2006.
Mayor Prochaska called the meeting to order at 7:04 P.M and led the Council in the Pledge of
Allegiance.
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ROLL CALL
Clerk Milschewski called the roll.
Ward I James Present
Leslie Absent
Ward II Burd Present
Wolfer Present
Ward III Bock Present
Munns Present
Ward IV Besco Present
Spears Present
Also present: City Clerk Milschewski, City Attorney Wyeth, Interim City Administrator Crois,
Assistant City Administrator Olson, Police Chief Martin, Community Development Director
Miller, Superintendent of Parks Sleezer, Finance Director Mika and Public Relations Manager
Spies.
OUORUM
A quorum was established.
INTRODUCTION OF GUESTS
Mayor Prochaska asked the staff and guests to introduce themselves. He welcomed the guests
and asked them to enter their names on the attendance sheet provided.
AMENDMENTS TO THE AGENDA
None.
COMMITTEE MEETING DATES
Public Works Committee Committee of the Whole
7:00 P.M., Tuesday, August 15, 2006
City of Yorkville Conference Room
Economic Development Committee 7:00 P.M., Thursday, July 27, 2006
City of Yorkville Conference Room
Administration Committee Committee of the Whole
7:00 P.M., Tuesday, August 1, 2006
City of Yorkville Conference Room
Public Safety Committee Committee of the Whole
7:00 P.M., Tuesday, August 1, 2006
City of Yorkville Conference Room
Ad Hoc Technology Committee To Be Announced
PRESENTATIONS
None.
( j PUBLIC HEARINGS
Westbury East Village Special Service Area 2006 -111
Westbury South Village Special Service Area 2006 -112
Mayor Prochaska entertained a motion to go into public hearing for the purpose of discussing
Westbury East Village Special Service Area 2006 -111 and Westbury South Village Special
Service Area 2006 -112. So moved by Alderman James, seconded by Alderman Wolfer
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Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Wolfer -aye, James -aye, Munns -aye, Burd -aye, Spears -aye, Bock -aye
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Minutes of the Reeular Meetine of the Citv Council — July 25. 2006 — na L22
Attorney Dan Kramer, representing Ocean Atlantic, addressed the City Council. He explained
that this public hearing follows the previously passed ordinances which proposed the
establishment of Special Service Areas for Westbury's East and South Villages. He commented
that there is a slight modification; the Undesser family has asked that the SSA for the East Village
not be applied to their fifty -five acres on the north end of the property. Ocean Atlantic has agreed
to this. Attorney Kramer further explained that the SSAs were permitted under the original
annexation agreement. He also indicated that Westbury will be coming back to the City Council
with an overall SSA ordinance which will include the storm water outfall, Route 47
improvements and school financing.
Mayor Prochaska noted that a letter dated July 25, 2006 was received from Attorney Robert E.
Nelson on behalf of the Undessers regarding their request to be excluded from the S SAs (see
attached).
The floor was opened for public comment; there was none.
The floor was opened for comment from the City Council; there was none.
Mayor Prochaska entertained a motion to close the public hearing. So moved by Alderman Burd;
seconded by Alderman Spears.
Motion approved by a roll call vote. Ayes -7 Nays -0
Wolfer -aye, James -aye, Munns -aye, Burd -aye, Spears -aye, Bock -aye, Besco -aye
CITIZEN COMMENTS
Michelle Moses, 1844 Columbine Drive, addressed the Council on behalf of the residents of
Sunflower Estates. She presented a petition signed by the residents which states that they want to
amend the agenda for the Sunflower Estates Homeowners Association meeting of August 2, 2006
to add an item "Dissolution of Sunflower Homeowners Association (HOA) ". She stated that the
residents of Sunflower Estates do not want a HOA and would like the City to take over the public
areas. She indicated that the residents have come to the City to insure that the proper steps are
taken. She asked if the City could get the developer to delay the August 2 nd meeting.
Mayor Prochaska stated that the residents will have to work out the dissolution with the
developer. If the majority of the residents want an alternative to the HOA, the City is willing to
work with them. He suggested they work with their aldermen and the Public Works Department
and he asked Superintendent Sleezer and Director Miller to schedule an information meeting with
the developer, residents and the aldermen. Mayor Prochaska explained that by statute the City
has no involvement with HOAs_ Attorney Wyeth suggested to the residents that they retain
counsel and reiterated that the City has no leverage to delay the HOA meeting.
There also was some discussion regarding liens on properties and Mayor Prochaska explained
that the Building Department has been working with the contractor in order to get the liens lifted.
CONSENT AGENDA
1. Ratos Development/Economic Initiative Agreement for Comeils and Route 47 -
authorize the Mayor and City Clerk to execute (EDC 2006 -05)
2. Raymond Stormwater Management and Storm Sewer Outfall Improvement Agreement -
authorize the Mayor and City Clerk to execute (EDC 2006 -16)
3. Water Department Report for May 2006 (PW 2006 -117)
4. Rob Roy Creek Interceptor (Contract 43) - Change Order #4 - authorize increase in an
amount not to exceed $9,541.15 and authorize Mayor to execute (PW 2006 -118)
5. Wells 3 and 4 Treatment Facility - Change Order #2 - authorize increase in an amount
not to exceed $12,143.00 and authorize Mayor to execute (PW 2006 -119)
6. Menard's Commercial Commons (Lot 7) — Sidewalk Agreement - authorize City
Administrator to execute (PW 2006 -120)
j 7. 101 W. Veteran's Parkway — Sidewalk Agreement - authorize City Administrator to
execute (PW 2006 -121)
8. Resolution 2006 -63 — Cozy Comer Subdivision - IDOT Highway Permit and Resolution
— authorize the Mayor and City Clerk to execute (PW 2006 -122)
9. Resolution 2006 -64 — Shops at Veteran's Parkway - IDOT Highway Permit and
Resolution — authorize City Clerk to execute (PW 2006 -123)
10. Aerial Lift Truck Purchase - authorize purchase of Demonstrator Unit 2006 Ford F450
with Altec AT37 -G Articulating Aerial Unit in an amount not to exceed $69,270.00 (PW
2006 -124)
11. 101 E. Center Street — Sidewalk Agreement - authorize City Administrator to execute
(PW 2006 -128)
The Minutes of the Regular Meeting of the Citv Council — July 25, 2006 — page 3
Mayor Prochaska entertained a motion to approve the Consent Agenda as presented. So moved
by Alderman Spears; seconded by Alderman Bock.
Motion approved by a roll call vote. Ayes -7 Nays -0
Wolfer -aye, James -aye, Munns -aye, Burd -aye, Spears -aye, Bock -aye, Besco -aye
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PLANNING COMMISSION /ZONING BOARD OF APPEAL
No report.
MINUTES FOR APPROVAL
A motion was made by Alderman James to approve the minutes of the Committee of the Whole
meeting of July 5, 2006; seconded by Alderman Besco.
Motion approved by a viva voce vote.
BILLS FOR APPROVAL
A motion was made by Alderman James to approve the paying of the bills listed on the Detailed
Board Report dated July 14, 2006 totaling the following amounts: checks in the amount of
$1,427,951.96 (vendors); $195,087.86 (payroll period ending 7/08/06); for atotal of
$1,623,039.82; seconded by Alderman Besco.
Motion approved by a roll call vote. Ayes -7 Nays -0
James -aye, Munns -aye, Burd -aye, Spears -aye, Bock -aye, Besco -aye, Wolfer -aye
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REPORTS
MAYOR'S REPORT
Proclamation for National Night Out 2006
Mayor Prochaska read a proclamation for National Night Out, August 1, 2006 (see attached).
Mayor Prochaska entertained a motion to ratify the proclamation. So moved by Alderman James;
— seconded by Alderman Wolfer.
Motion approved by a viva voce vote.
Resolution 2006 -65 Establishing a Policy for the City Administrator's
Annual Performance Evaluation
(COW 2006 -05)
Mayor Prochaska entertained a motion to approve a policy for the City Administrator's annual
performance as presented. So moved by Alderman James; seconded by Alderman Burd.
Motion approved by a roll call vote. Ayes -6 Nays -0 Present -1
Munns -aye, Burd -aye, Spears -aye, Bock -aye, Besco -aye, Wolfer- present, James -aye
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Ordinance 2006 -65 Ratify Ordinance Providing for the Issuance of
$1,500,000.00 General Obligation Library Bonds, Series 2006
Mayor Prochaska entertained a motion to approve and ratify an ordinance providing for the
issuance of $1,500,000.00 General Obligation Library Bonds, Series 2006 as presented. So
moved by Alderman Bock; seconded by Alderman Spears.
Motion approved by a roll call vote. Ayes -7 Nays -0
Burd -aye, Spears -aye, Bock -aye, Besco -aye, Wolfer -aye, James -aye, Munns -aye
CITY COUNCIL REPORT
No report.
ATTORNEY'S REPORT
No report.
CITY CLERK'S REPORT
No report.
CITY TREASURER'S REPORT
No report.
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The Minutes of the Reeular Meeting of the Citv Council — July 25, 2006 — PaLle 4
CITY ADMINISTATOR'S REPORT
Administrator Crois asked Assistant City Administrator Olson to give an update on the
Downtown TIF meeting. Mr. Olson reported that Attorney Kathy Orr will be present at the
meeting to explain to those in attendance that developers will have to come to the United City of
Yorkville for every project in the TIF district. He stated that a policy memo and informational
packet will be finalized with Attorney Orr's comments after the July 31, 2006 Town Meeting for
the Downtown TIF which will be held at the Historic Court House at 7:00 p.m..
FINANCE DIRECTOR'S REPORT
No report.
DIRECTOR OF PUBLIC WORKS REPORT
Mayor Prochaska reported that the Rob Roy Creek Interceptor has been completed and the water
main which will connect the Grande Reserve water tower to the remainder of the city is
anticipated to be completed by next week.
CHIEF OF POLICE'S REPORT
Chief Martin reminded everyone that National Night Out was August 1, 2006 at 5:00 p.m. at the
Beecher Center.
DIRECTOR OF PARKS & RECREATION'S REPORT
No report.
COMMUNITY DEVELOPMENT DIRECTOR'S REPORT
No report.
COMMUNITY RELATIONS MANAGER'S REPORT
Mrs. Spies reported that Speaker of the House Hastert's mobile office would be at City Hall on
July 27, 2006 from 1:00 to 2:00 p.m. She also reported that the Human Resource Commission
would be sharing a booth with the United City of Yorkville at the Hometown Days Festival on
Labor Day Weekend. A bike event was also being held Labor Day Weekend at Hoover Outdoor
Center. She also informed the City Council that the Fourth of July fireworks were taped and
would be shown July 27, 2006 on Channel 17 at 7:00 p.m.
COMMUNITY & LIAISON REPORT
No report.
COMMITTEE REPORTS
PUBLIC WORKS COMMITTEE REPORT
No report.
ECONOMIC DEVELOPMENT COMMITTEE REPORT
No report.
PUBLIC SAFETY COMMITTEE REPORT
No report.
ADMINISTRATION COMMITTEE REPORT i
Proposal for Community Relations Intern
(ADM 2006 -44)
A motion was made by Alderman James to approve the hiring of a Community Relations Intern
as presented, subject to available funding; seconded by Alderman Besco.
Alderman James asked Director Mika if funds had been found. Director Mika explained that
there may be surplus in the salaries fund and if not she will examine other areas.
Alderman Burd stated that she felt this would be a worthwhile thing to do because it gets
information out to the citizens.
Mayor Prochaska stated that Mrs. Spies has many ideas for the residents such as an orientation
program for new residents
Motion approved by a roll call vote. Ayes -7 Nays -0
Bock -aye, Besco -aye, Wolfer -aye, James -aye, Munns -aye, Burd -aye, Spears -aye
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The Minutes of the Regular Meeting of the Citv Council — Julu 25, 2006 — page 5
IT Assistant Job Description Update
A motion was made by Alderman James to update the position of IT Assistant to the position of
Information Technology Specialist and approve the job description for the Information
Technology Specialist as presented, seconded by Alderman Burd.
Alderman James explained that instead of this position being held by two part-time employees it
will now be held by one full -time employee.
Motion approved by a roll call vote. Ayes -7 Nays -0
Besco -aye, Wolfer -aye, James -aye, Munns -aye, Burd -aye, Spears -aye, Bock -aye
ADDITIONAL BUSINESS
Sewer Backup
Mayor Prochaska brought forward a Public Works item. He reported that a City sewer backed up
and flooded a home's basement. There was nothing the resident did to cause the backup; it was
caused by a clog in the City's main. He asked the City Council if there was a consensus to get a
contract to complete the cleanup and repair to the residence. A claim has been filed with the
City's insurance company however they have denied it because the party with the damage does
not have an absolute legal claim for damages. The estimate so far is $25,000.00 to $30,000.00.
There was some discussion regarding the incident, the City's responsibility, setting a precedent,
etc. Afterward it was the consensus of the Council to get an estimate for the repairs and bring it
back to the City Council for further discussion. Mayor Prochaska asked the staff to get bids for
the work.
Radium Issue
Mayor Prochaska reported to the City Council that he received a letter form a resident who
bought a house in Yorkville and was not aware of the radium issue. The resident contacted the
Environmental Protection Agency (EPA) regarding the radium problem as well as the recent
problem with a well not functioning. The resident asked the EPA to oversee the problem which
was caused by an electrical switch burning out. They also questioned the City allowing a water
park when the City had a watering ban. He suggested that a new resident orientation program
could alleviate letters such as this by educating residents.
ADJOURNMENT
Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Besco; seconded by
Alderman Wolfer.
Motion approved by a viva voce vote.
Meeting adjourned at 7:55 P.M.
Minutes submitted by:
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Jacquelyn Milschewski,
City Clerk City of Yorkville, Illinois
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CITY COUNCIL MEETING
July 25, 2006
PLEASE PRINT
NAME: ADDRESS:
A A I A kf 04. Q'n A j
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Jul. 25. 2006 3:50PM NELSON LAW OFFICE No. 2514 P. 2
Robert E. Nelson
Attorney at Law
Keystone Building
Suite 402
30 South Stolp Avenue
Mark C. Shea Aurora, Illinois 60506
Associate Ph. (630) 892 -4344 - Fax (630) 892 -4371
Jul y 25, 2006
i 1
Honorable Mayor and Members of the City Council
Of the City of Yorkville, Kendall County, Illinois
Re: Petition for establishment of Special Service Area Number 2006 -111
On behalf of Richard Undesser Jr. and John Undesser, as Trustees of the Richard A. Undesser Sr.
testamentary trusts and Richard Undesser Jr. and John Undesser as Trustees of the Henrietta Undesser
testamentary trust, being the record owners of certain real estate consisting of 55 acres, more or less,
and commonly known as 10292 Galena Road, Bristol, Illinois, and being some of the electors residing
on said real estate, .I do hereby make an objection to the petition for the establishment of a Special
Service Area, to be known as Special Service Area Number 2006 -111, insofar as the area will include
real estate that is not owned by Ocean Atlantic/PFG- Westbury, LLC or by Ocean Atlantic Chicago,
LLC.
The Amendment T9 Annexation Agreement, Annexation Agreement and Planned Unit Development
Agreement for the Westbury Village Subdivision, of which the City of Yorkville is a party, specifically
addresses the possible establishment of a special service area or areas for the project, but only for that
part of the subdivision, that is owned by Ocean Atlantic/PFG- Westbury, LLC or is then awned by the
developer Ocean Atlantic Chicago, LLC. The clear intent of the agreement was that the part of the
subdivision which was not owned by Ocean Adantic/PFG- Westbury or by Ocean Atlantic Chicago, LLC
would not be subjected to special service area inclusion. As a party to the annexation agreement the City
of Yorkville should abide by the expressed intent of the parties to the agreement and should exclude
from the special service area to be established all that part of the land which is not owned by Ocean
Atlantic but which nevertheless is included in the special service area petition now pending before the
City for its consideration.
On behalf of the Uridessers, I urge the City of Yorkville to seek an amendment to the Petition for the
establishment of a special service area for the Westbury Village Subdivision to exclude that part of the
subdivision which is not owned by Ocean Adantic/PFG- Westbury, LLC or Ocean Atlantic Chicago,
LLC
Respectfully submitted,
obertt elsoil
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July 1 2006
Ms. Guadalupe Griffin
President
Sunflower Estates Homeowners Association -
VIA TELECOPIER — U.S. MAIL — HAND DELIVERY
(630) 954 -5673
Re: Sunflower Estates Homeowners Association
I
Dear Ms. Griffin:
We the undersigned, consisting cf 66% of the members of the Sunflower Estates
Homeowners Association wish to amend the Agenda for the August 2, 2006 meeting by
adding a line item entitled "Dissolution of Sunflower Homeowners Association" to be
brought to vote. We request that a proxy be forwarded to each Association member with
respect to said vote.
Further, we request that in advance of the August 2, 2006 meeting that you
provide each Association member with a copy of the Association By -Laws and an
explanation of the "Election Procedures" referred to in the current Agenda for the August
2" meeting.
Na Address:
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Guadalupe Griffin
July 17, 2006
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Guadalupe Griffin
July 17, 2006
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July 17, 2006
Ms. Guadalupe Griffin
President
Sunflower Estates Homeowners Association
VIA TELECOPIER — U.S. MAIL — HAND DELIVERY
(630) 954 -5673
Re: Sunflower Estates Homeowners Association
Dear Ms. Griffin:
We the undersigned, consisting of 66% of the members of the Sunflower Estates
Homeowners Association wish to amend the Agenda for the August 2, 2006 meeting by
adding a line item entitled "Dissolution of Sunflower Homeowners Association" to be
brought to vote. We request that a proxy be forwarded to each Association member with
respect to said vote.
Further, we request that in advance of the August 2, 2006 meeting that you
provide each Association member with a copy of the Association By -Laws and an
explanation of the "Election Procedures" referred to in the current Agenda for the August
2 meeting.
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Name Address:
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Page Two
Guadalupe Griffin
July 17, 2006
Address:
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Page Two -
Guadalupe Griffin
July 17, 2006
Name Address: n
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July 17, 2006
Ms. Guadalupe Griffin
President
Sunflower Estates Homeowners Association
VIA TELECOPIER — U.S. MAIL — HAND DELIVERY �
(630) 954 -5673
Re: Sunflower Estates Homeowners Association
' I
Dear Ms. Griffin:
We the undersigned, consisting o:r 66% of the members of the Sunflower Estates
Homeowners Association wish to amend the Agenda for the August 2, 2006 meeting by
adding a line item entitled "Dissolution of Sunflower Homeowners Association" to be
brought to vote. We request that a proxy be forwarded to each Association member with
respect to said vote.
Further, we request that in advance of the August 2, 2006 meeting that you
provide each Association member with a copy of the Association By -Laws and an
explanation of the "Election Procedures" referred to in the current Agenda for the August
2" meeting.
Name Address:
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Ju15 17, 2006
Ms. Guadalupe Griffin
President
Sunflower Estates Homeowners Association
VIA TELECOPIER and U.S. MAIL and HAND DELIVERED
(630) 954 -5673
Re: Sunflower Estates Homeowners Association
Dear Ms. Griffin:
We the undersigned, consisting o of the members of the Sunflower Estates
Homeowners Association wish to amend the Agenda for the August 2, 2006 meeting by
adding a line item entitled "Dissolution of Sunflower Homeowners Association" to be
brought to vote. We request that a proxy be forwarded to each Association member with
respect to said vote.
Further, we request that in advance of the August 2, 2006 meeting you provide
each Association member with a copy of the Association By -Laws and an explanation of
the "Election Procedures" referred to in tie current Agenda for the August 2 " meeting.
Name: Address:
I
July 17, 2006
Ms. Guadalupe Griffin
President
Sunflower Estates Homeowners Association
VIA TELECOPIER — U.S. MAIL — HAND DELIVERY
(630) 954 -5673
Re: Sunflower Estates Homeowners Association
Dear Ms. Griffin:
I
We the undersigned, consisting of 66% of the members of the Sunflower Estates
Homeowners Association wish to amend the Agenda for the August 2, 2006 meeting by
adding a line item entitled "Dissolution of Sunflower Homeowners Association" to be
brought to vote. We request that a proxy be forwarded to each Association member with
respect to said vote.
Further, we request that in advance of the August 2, 2006 meeting that you
provide each Association member with a copy of the Association By -Laws and an
explanation of the "Election Procedures" referred to in the current Agenda for the August
2" meeting, b
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July 17, 2006
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UNITED CITY OF YORKVILLE
NATIONAL NIGHT OUT 2006
1 irk
�y• , ; y WHEREAS, the National Association of Town Watch (NATW) is sponsoring a
r unique, nationwide crime, drug and violence prevention program on August 1 2006
entitled "National Night Out "; and
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„h� A 1 ? `' ^ >= WHEREAS, the "23 Annual National Night Out" proves a unique
y'': opportunity for the United City of Yorkville to join forces with thousands of other
communities across the country in promoting cooperative, police - community crime
prevention efforts; and
WHEREAS ' the Citizens Police Academy Alumni Association plays a vital role
in assisting the Yorkville Police Department through joint crime, drug and violence
prevention efforts in the United City of Yorkville and is supp orting "National Night Out
2006” locally; and
WHEREAS it is essential that all citizens of the United City of Yorkville be
aware of the importance of crime prevention programs and impact that their
participation can have on reducing crime, drugs and violence in the United City of
Yorkville; and
WHEREAS, police - community partnerships, neighborhood safety, awareness
' and cooperation are important themes of the National Night Out Program";
NOW, THEREFORE I, Mayor Arthur F. Prochaska, Jr., do hereby call upon all
citizens of the United City of Yorkville to join the Citizens Police Academy Alumni
1'� ,{ a Association and the National Association of Town Watch in supporting 23 Annual
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National Night Out on August 1 , 2006.
» d
ai` y
FURTHER, LET IT BE RESOLVED THAT I, Mayor Arthur F. Prochaska, Jr.,
"NATIONAL
do hereby proclaim Tuesday August 1 " 2006 as NIGHT OUT" in the
United City of Yorkville.
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Dated this 25th day of July 2006, A.D.
lik
1 ter Arthur F. Prochask Jr. Ma or
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