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City Council Minutes 2006 01-24-06 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVIILLE. KENDALL COUNTY. ILLINOIS. HELD IN THE CITY COUNCIL CHAMBERS. 800 GAME FARM ROAD ON TUESDAY. JANUARY 24.2006. Mayor Prochaska called the meeting to order at 7:02 P.M and led the Council in the Pledge of Allegiance. - ROLL CALL _ Clerk Milschewski called the roll. Ward I James Present Leslie Present Ward H Burd Present Wolfer Present Ward III Ohare Present Munns Absent Ward W Besco Present Spears Present Also present: City Clerk Milschewski, City Treasurer Powell, Interim City A dministrat or Crois, City Attorney Wyeth, Police Chief Martin, Director of Public Works Dhuse, Finance Director Pleckham, and City Intern/Deputy Clerk Olson. OUORUM A quorum was established. INTRODUCTION OF GUESTS Mayor Prochaska asked the staff and guests to introduce themselves. He welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Mayor Prochaska asked that a presentation to Lieutenant Schwartzkopf be added to the agenda under Presentations. COMMITTEE MEETING DATES Public Works Committee 7:00 P.M., Monday, February 6, 2006 City of Yorkville Conference Room 800 Game Farm Road Economic Development Committee 7:00 P.M., Thursday, February 16, 2006 City of Yorkville Conference Room 800 Game Farm Road Administration Committee 7:00 P.M., Thursday, February 2, 2006 City of Yorkville Conference Room 800 Game Farm Road Public Safety Committee 7 :00 P.M., Thursday, February 9, 2006 City of Yorkville Conference Room 800 Game Farm Road Ad Hoc Technology Committee T.B.A. Administrative Task Force 6.00 P.M., Tuesday, February 14, 2006 City of Yorkville Conference Room 800 Game Farm Road Legislative Task Force 6.00 P.M., Tuesday, February 28, 2006 City of Yorkville Conference Room 800 Game Farm Road PRESENTATIONS Commendation -- Officer Dan Pleckham Mayor Prochaska, Chief Martin and Police Commissioner Bob Johnson presented Officer Pleckham and canine officer Jumbo with a commendation for performance above and beyond the call of duty. While on patrol on October 3, 2005 Officer Pleckham performed a traffic stop for a minor offense however during the investigation Officer Pleckham suspected that the driver was The Minutes of the Regular Meeting of the Citv Council — January 24. 2006 — Dage 2 under the influence of an unknown substance. Canine Officer Jumbo also alerted Officer Pleckham to an area of the suspect's vehicle where upon further investigation; Officer Pleckham found 9728 hits of ecstasy ready for sale on the streets. The suspect was arrested and charged for several offenses related to the possession of the drug. Commendation - Lieutenant Schwartzkopf Mayor Prochaska, Chief Martin and Police Commissioner Bob Johnson presented Lieutenant Schwartzkopf with a commendation for his deployment with the ILEAS Special Response Team — Region 3 to the State of Louisiana from September 16, 2005 to September 29, 2005 in order to assist with hurricane Katrina disaster. Water Connection Fee — Proposed Revision PW 2006 -18 Jeff Freeman with Engineering Enterprises Inc. (EEI) presented the City Council with a handout of tables regarding the water supply, treatment and storage costs per population equivalent (see attached). He stated that the Water Connection Fee was reviewed and a plan was finalized in 2003. At that time the fee was based on $760.00 /population equivalent (P.E.). He explained that a single - family residence (SFR) has a P.E. of 3 % so the fee was $2,660.00 1SFR. The fee is used for wells, water treatment and the storage of the water. He explained the presented exhibits: o Exhibit 1: Water Supply, Treatment and Storage Cost per P.E. - EEI has determined that the connection fee should be $1,055 per/P.E. This is the amount needed for one person to buy supply, treatment and storage of water in the City's system. The population of a typical SFR is 3'h people so the fee per house is $3,692.50 rounded to $3,700.00 /SFR or $1,057.00/P.E. This is an increase of $297.00/P.E. o Exhibit 2; Recommended Water Connection Fees Based on Meter Size - This exhibit compares the current fees to those in neighboring communities. Increases anywhere from $1,040.00 to $6,000.00, depending on water meter size, are recommended. o Exhibit A: Residential Connection Fee - This table takes the information from Exhibit 1 and places it the table format that is used in the current ordinance. o Exhibit B: Non- Residential Connection Fee - This table takes the information from Exhibit 2 and places it in the table format that is used in the current ordinance. Mr. Freeman entertained questions or comments. Alderman Ohare question the most common size of water meter used and Mr. Freeman indicated it was 1" or less. There were no further questions. Mayor Prochaska noted that it has been discussed in the past to review the non - residential fees. He asked if this had been discussed by the Public Works Committee. Alderman Besco indicated it had been discussed and the Committee was in favor of the information presented by Mr. Freeman. The Committee agreed that the fee for 6" and 8" meters should be left as "to be determined" on a case by case basis. Alderman Spears asked if the staff determined what the time frame for the last increase was. Director Dhuse stated he was still researching this and Mr. Freeman thought it began with the fiscal year. PUBLIC HEARINGS Bristol Bay I — Special Service Area 2005 -109 Mayor Prochaska entertained a motion to go into public hearing for the purpose of discussing Bristol Bay I — Special Service Area 2005 -109. So moved by Alderman Wolfer, seconded by Alderman Ohare ` Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, James -aye, Leslie -aye, Ohare -aye, Spears -aye, Wolfer -aye Mayor Prochaska turned the floor over to James Berry with Centex Homes. Mr. Berry explained that the SSA was part of the Annexation Agreement and bonds will be used to defray the costs of financed public improvements. He went over a packet of information distributed by Centex Homes (see attached): • SSA Financed Public Improvements — earthwork, curbs, street lights, etc. • Total Public Improvements — the actual numbers are still being defined by the City's bond consultants. Total public improvements are currently estimated at approximately $57 million. Of this amount, an SSA of $14 million is being requested with the The Minutes of the Regular Meeting of the City Council — January 24, 2006 — na e33 remainder to be paid by Centex Homes ($42 million). The reimbursement will be approximately 25% of the total cost of public improvements. o Project Amenities as a Result of the SSA — front funding approximately $1.2 million on the interceptor project, culvert renovations on Galena Road, leave Bertram Homestead undeveloped, etc. The floor was opened for public comments; there was none. The floor was opened for City Council comments. Alderman Spears commented that upon reviewing page eight of the Centex Homes handout, there are items mentioned, such as landscaping, entrance monument and clubhouse, that she did not feel benefited the City as a whole. She stated that she was not comfortable having these items included. Mr. Berry indicated that these items are allowable under the SSA however currently they are not proposed to be paid for by the SSA. He stated that the bond consultants will recommend what should be covered by the SSA. She asked how Centex Homes would feel if the City Council asked that these items be removed from consideration. Mr. Berry stated that they would probably not have a problem with this. Alderman Ohare commented that she thought that the regional storm water management facility was a good thing. She asked if other developers were going to contribute to this. Mayor Prochaska explained that Centex Homes is contributing the land and construction costs will be contributed by other developers. Alderman Burd expressed a concern that she has been told that homeowners in the areas with SSA's have been told by developers that the SSA covers funding to the School District. She stated that she wanted to make certain that this impression is not given to homebuyers. Mr. Berry stated that Centex Homes has information that is given to homebuyers that indicates what the SSA is for, how it works and how SSA payments are prorated when the property is sold. There is nothing regarding the School District in this information. Alderman James commented that he did not feel that public improvements within the development should be part of the SSA however those improvements that affect the entire community such as main road improvements or traffic signals on main roads were viable. Mayor Prochaska asked if Centex Homes could clarify what improvements being funded by the SSA are above and beyond what is required by the City. Mr. Berry stated that without a SSA, the developer might have done a smaller project in an effort to reduce their initial costs. He stated that they will try to attempt to provide this information however there are things they have been able to do because of the size of the project. Peter Raphael with William Blair & Co. commented that they are still working with the consultant who will help spread the tax allocation in an effort to provide that the tax will be fair and is applied rationally. He stated that the establishing ordinance for the SSA will be back before the City Council in February and at that time he will be able to tell the City Council what the dollars will be spent for. Alderman Burd asked if the City Council will receive a schedule for when the improvements are put in place. Mr. Berry indicated that some improvements are already finished and he explained that the park land has been graded, the equipment has been purchased and they are coordinating with the Park Department for the completion of the parks when the weather permits. Alderman Burd stated that she wanted to make sure that the amenities covered by the SSA's are in place early in the development. Alderman Besco noted that the Economic Development Committee is currently reviewing the policy on S SAs. He stated that he felt page eight of the handout was deceiving and he commented that he has had a hard time with SSAs. He stated that he looks at the hard cost of -' infrastructure such as the culvert under Galena Road and some of the improvements would not be necessary if it wasn't driven by the development. He stated he understood the need in some instances where an SSA is a benefit however he was going to remain cautious of them. Alderman Spears asked what would be Centex Homes next step if the City Council did not pass the SSA and Mr. Berry stated that they would have to discuss the matter with their legal consul because the SSA is part of their Annexation Agreement. There were no further comments or questions. The Minutes of the Regular Meeting of the Citv Council — January 24. 2006 — nab Mayor Prochaska entertained a motion to close the public hearing. So moved by Alderman Besco; seconded by Alderman Ohare. Motion approved by a roll call vote. Ayes -7 Nays-0 Burd -aye, James -aye, Leslie -aye, Ohare -aye, Spears -aye, Wolfer -aye, Besco -aye Autumn Creek — Special Service Area 2005 -108 Mayor Prochaska entertained a motion to go into public hearing for the purpose of discussing Autumn Creek — Special Service Area 2005 -108. So moved by Alderman Ohare; seconded by Alderman Besco. Motion approved by a roll call vote. Ayes -7 Nays -0 Leslie- aye.Wolfer -aye, James -aye, Ohare -aye, Burd -aye, Spears -aye, Besco -aye Mayor Prochaska turned the floor over to Matt Cudney with Pulte Homes who explained that their handout was similar to Centex Homes'. He stated that the SSA would be for the entire project; it is not being done in phases. He stated that the Annexation Agreement allows for a SSA in an amount up to $16 million however they are keeping the bonds under $15 million. He went over page eight of the handout which outlined what the S SA would allow Pulte Homes to do such extending the Countryside Sewer Interceptor, widening Kennedy Road, extending a 16" watermain loop, etc. The floor was opened for public comments; there was none. The floor was opened for City Council comments. Alderman James asked if $3.4 million of the bond was being used for the Countryside Sewer Interceptor. Mr. Cudney explained that the interceptor cost came under Offske Sanitary improvements and was estimated at $545,187.00. Alderman James asked if the $3.4 million for storm sewers included sewers in the subdivision and W. Cudney stated some of it is within the subdivision. Alderman James indicated he would like to see the cost broken out; what cost is related to the subdivision and what portion of the cost is for improvements above and beyond what is required. Mayor Prochaska agreed with Alderman James and suggested they provide a breakdown of the improvement costs. Alderman Spears questioned the cost of street signs; was this for signs to be used in the subdivision. Mr. Cudney indicated he believed it was. She asked if the utilities would be underground and Mr. Cudney stated that utilities will be buried along Route 34. There were no further comments or questions. Mayor Prochaska entertained a motion to close the public hearing. So moved by Alderman Burd; seconded by Alderman Spears. Motion approved by a roll call vote. Ayes -7 Nays -0 Spears -aye, Besco -aye, Leslie -aye, Wolfer -aye, James -aye, Ohare -aye, Burd -aye CITIZEN COMMENTS Bob Johnson, 410 E. Spring Street, addressed the City Council on behalf of the Simmons family. He read a letter dated January 23, 2006 from the family (see attached) which thanked Chief Martin and the Yorkville Police Department for coordinating the funeral procession for April & Addison Simmons. Joe Gillespie, 1218 Willow Way, addressed the City Council. He stated that he first wanted to thank Alderman Ohare for her dedicated service to the community. Secondly, he stated that he has seen things in the newspaper he was not pleased with. He stated that Yorkville is a great city to live in and it is not the City of Chicago. He stated that individuals do not need to "slam" people or make comments as to why people resigned. He stated that if the City Council blocks the appointment to the Ward III seat, they should look at themselves in a mirror and remind themselves they are serving the residents of the United City of Yorkville I CONSENT AGENDA 1. Monthly Treasurer's Report for November 2005 (ADM 2006 -01) 2. Ordinance 2005 -05 — Abating $3,500,000.00 General Obligation Bonds (Alternate Revenue Source) Series 2004B (Countryside Interceptor) - authorize the Mayor and City Clerk to execute (ADM 2006 -07) The Minutes of the Regular Meeting of the Citv Council — January 24, 2006 — na 255 3. Ordinance 2005 -06 - Abating $3,525,000.00 General Obligation Bonds (Alternate Revenue Source) Series 2005 (Countryside Center TIF) - authorize the Mayor and City Clerk to execute (ADM 2006 -08) 4. Ordinance 2005 -07 - Abating $3,825,000.00 General Obligation Bonds (Alternate Revenue Source) Series 2005A (In -Town Road Program) - authorize the Mayor and City Clerk to execute (ADM 2006 -09) 5. Bristol Bay — Plat of Easement for Offsite Utilities - authorize the Mayor and City Clerk to execute (PW 2006 -05) 6. Betzwiser Development — Earthwork Letter of Credit Expiration - authorize City Clerk to call Letter of Credit if not renewed by April 3, 2006 (PW 2006 -06) 7. Rob Roy Creek Interceptor (Contract 42) — Change Order 42 - authorize increase in an amount not to exceed $4,200.00 and Mayor and City Clerk to execute (PW 2006 -07) 8. Rob Roy Creek Interceptor (Contract 43) — Change Order 432 - authorize increase in an amount not to exceed $6,400. 00, a thirty day time extension to March 31, 2006 and Mayor to execute (PW 2006 -08) 9. Sunflower Estates Unit 1— Bond Reduction #4 — authorize reduction to Scheer's Bond No. 126574 in an amount not to exceed .$146, 498.84(PW 2006 -10) 10. Sunflower Estates Unit 2 — Bond Reduction 42 — authorize reduction to Scheer's Bond No. 158160 in an amount not to exceed $90,076.92 (PW 2006 -11) 11. Sunflower Estates Unit 3 — Bond Reduction #2 — authorize reduction to Gulflnsurance Bond No.B21867156 in an amount not to exceed $103207 01(PW 2006 -12) 12. Galena Road Watermain — LayCom Easement - authorize the Mayor and City Clerk to execute (PW2006 -13) 13. Saravanos Properties — Earthwork Letter of Credit Expiration - authorize City Clerk to call Letter of Credit if not renewed by April 7, 2006 (PW 2006 -14) 14. F.E. Wheaton Expansion — Final Acceptance and Letter of Credit Reduction #3 — accept public watermain and public sanitary sewer and authorize reduction to JP Morgan Chase Bank Letter of Credit No. 440513 in an amount not to exceed $4,123.00 (PW 2006 -15) 15. 2005 In -Town Road Program - Change Order #I - authorize reduction in an amount not to exceed $37,234.51 and authorize the Mayor and City Clerk to execute (PW 2006 -17) 16. 2005 In -Town Road Program Phase 2 — Smith Engineering Supplemental Engineering Agreement — approve in an amount not to exceed $14,280.00 and authorize the Mayor to execute (PW 2006 -09) 17. Resolution 2005 -05 — Approving Policy for Private Improvements in City Right -of -Way, Tree Removal - authorize the Mayor and City Clerk to execute 18. Southwest Interceptor — Contract 1— Walter E. Deuchler Associates, Inc. Engineering Agreement for Construction Services — approve in an amount not to exceed $131,500.00, subject to funding to be reimbursed by YBSD, (per intergovernmental agreement) as developments annex and pay Infrastructure Participation Fees. Mayor Prochaska entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Ohare; seconded by Alderman Wolfer. Motion approved by a roll call vote. Ayes -7 Nays -0 Burd -aye, James -aye, Leslie -aye, Spears -aye, Wolfer -aye, Ohare -aye, Besco -aye PLANNING COMMISSION /ZONING BOARD OF APPEAL Mayor Prochaska reported that there were two public hearing at the last Plan Commission meeting. Both hearings are being continued until the next meeting due to errors in the address; they will be re- noticed. Under old business, the preliminary plans to Kendallwood Estates (between Route 126 and Van Emmon Road), Evergreen Farm (development on Fox Road) and Grande Reserve Units 12 & 13 (Mill Road) received positive recommendations. The concept plan for the Rush- Copley project was presented along with a plan for the adjacent 100 acres. The Plan Commission members were receptive to the medical center and they did not have any big issues with the type of uses for the residential are except density. The other concept plan presented was for Heartland Crossing (Ament Road and Route 47). The Plan Commission discussed the alignment of streets and the commercial area in relation to the residential area. MINUTES FOR APPROVAL A motion was made by Alderman James to approve the minutes of the City Council meetings of November 22, 2005, and December 27, 2005 and the Committee of the Whole meetings from October 18, 2005 and November 15, 2005; seconded by Alderman Besco. Motion approved by a viva voce vote. The Minutes of the Regular Meeting of the Citv Council — January 24. 2006 — Mgt 66 BILLS FOR APPROVAL A motion was made by Alderman James to approve the paying of the bills listed on the Detailed Board Report dated January 12, 2006 totaling the following amounts: checks in the amount of $1,580,407.10 (vendors); $165,107.96 (payroll period ending 1/7/06); for atotal of $1,745,515.06 seconded by Alderman Ohare. Motion approved by a roll call vote. Ayes -7 Nays -0 Besco -aye, Burd -aye, James -aye, Leslie -aye, Ohare -aye, Spears -aye, Wolfer -aye REPORTS MAYOR'S REPORT Ward III Alderman Vacancies Mayor Prochaska reported that he is recommending James L. Bock for the Ward III vacancy. He asked that the members of the City Council take time to contact Mr. Bock and that he will be asking for a vote of confirmation of February 14, 2006. He gave some background information on Mr. Bock: • Resident of Yorkville for 4 %2 years, • Grew up on the south side of Chicago • Retired Navy Captain (served 28 years) • Former real estate agent • Vice - president of the Kylyn's Crossing Homeowners Association • Married to his wife Barbara for forty years • Four children and seven grandchildren. Big Brothers/Big Sisters Bowling Mayor Prochaska reminded the City Council that the City needs to have a team put together for the annual Big Brothers/Big Brothers Bowl -a -thon being held on February 25, 2006 at 5:30 p.m. He noted he had sponsorship envelopes for those interested in joining him in bowling. Goal Setting Session Mayor Prochaska reminded the City Council that they would be meeting on February 11, 2006 at 9:00 a.m. for their goal setting session. He asked the members to contact City Secretary Annette Williams to confirm their attendance. CITY COUNCIL REPORT No report. ATTORNEY'S REPORT Robert's Rules 101 Attorney Wyeth reported that he distributed the latest version of the Robert's Rule update (see attached). He explained that there are five types of motions and so far he has covered three of them; main, subsidiary and privileged. The next type is the incidental motions. These motions come up from time to time in order to accomplish something incidental to what may be going on in a meeting. He went over the 11 incidental motions; point of order, appeal, suspend the rules, objection to the consideration of the question, division of a question, consideration by paragraph, division of the assembly, motions relating to methods of voting and the polls, motions relating to nominations, request to be excused from duty and requests and inquiries. He stated that the last category of motions is to bring a question before the body again. When these are completed, all the motions will have been covered. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. DIRECTOR OF PUBLIC WORKS REPORT No report. The Minutes of the Regular Meeting of the Citv Council — January 24, 2006 — nage 7 CHIEF OF POLICE REPORT No report. EXECUTIVE DIRECTOR OF PARKS & RECREATION REPORT No report. COMMUNITY & LIAISON REPORT Human Resource Commission Alderman Spears reported that she attended the Human Resource Commission (HRC) meeting on January 18, 2006. The following items were discussed: • A Senior Advisory Committee and Yorkville Youth Center. Some members indicated that they did not feel qualified to address the needs of seniors however it was recommended that a survey be prepared and distributed to the residents of Yorkville for input as to both a Senior Advisory Commission and a youth center. • Problems with the historical street naming procedure; several names were placed on the official list and unfortunately four were misspelled. Two names were picked for use in the Grande Reserve subdivision and the signs have already been placed with the incorrect spelling. The correct spelling of the names is so similar, the approved nominees cannot be considered. The two additional names have not been selected. The HRC recommended that before any street signs are ordered, the Public Works Department verify that the names are approved and the spelling is correct. Alderman Besco questioned senior issues on the HRC agenda. Alderman Spears stated that there were no senior issues on the agenda however she read the agenda to the City Council and there was an update on the Senior Services Grant recommendation and a Senior Services item on it. She stated that the Senior Service item regarded what was going on at Beecher Center; how it is working. Alderman Besco noted that he HRC stated they are uncomfortable discussing senior issues however they had two items regarding seniors on their agenda. Alderman Spears stated that the issues being discussed are items that the City Council has brought to them and the funds from the Polka Party were also discussed. On another note, Alderman Besco clarified that since the names used by Grande Reserve were misspelled; they have not met the City's requirement. Alderman Spears stated that due to the misspellings, Grande Reserve does not have any historical street names. Mayor Prochaska stated that they do still have some historical names however it needs to be verified if they meet the minimum requirement. He also noted that there are still areas in Grande Reserve to be developed. Metropolitan Mayor's Caucus Mayor Prochaska reported that he attended the Metropolitan Mayor's Caucus on January 20, 2006. He stated he was the first Kendall County mayor to attend. He stated that it was enlightening; he learned how other cities work. He stated that he had the opportunity to speak with Tim Martin the director of the Illinois Department of Transportation (IDOT) who was at the event to make a presentation on the governor's budget. Mayor Prochaska asked if Route 47 was included in the budget and Mr. Martin stated a small portion was; from Route 71 to Kennedy Road. Mr. Martin did caution that the budget has not been approved. Mayor Prochaska also reported that the director of the Regional Transit Authority (RTA) discussed the RTA's greater plan. Mayor Prochaska asked if the plan included Kendall County and he was told that they are actually looking at Kendall County and beyond. COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Southwest Interceptor — Hydraulic Avenue Construction Contract (PW 2006 -19) A motion was made by Alderman Besco to enter into a contract for construction of a portion of the Southwest Interceptor beneath Hydraulic Avenue to Glenbrook Excavating & Concrete, Inc. in a sum of $218,880.00 pursuant to the terms presented and to authorize the Mayor and City Clerk to execute subject to legal review; seconded by Alderman Wolfer. Alderman Besco noted that the City has a working relationship with Glenbrook Excavating and that the project is timed so that a new road will not be torn up. Mayor Prochaska clarified that this was a single- source bid and a super majority vote was needed for this to pass. Motion approved by a roll call vote. Ayes -7 Nays -0 Leslie -aye, Wolfer -aye, James -aye, Ohare -aye, Burd -aye, Spears -aye, Besco -aye The Minutes of the Regular Meeting of the Citv Council — January 24, 2006 — nagce 8 ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT Ordinance 2006-08 Abating $625,000 General Obligation Bonds (Alternate Revenue Source) Series 2002 Fox Industrial Park (ADM 2006 -06) A motion was made by Alderman James to approve an ordinance abating $625,000.00 General Obligation Bonds (Alternate Revenue Source) Series 2002 for Fox Industrial Park and authorize the Mayor and City Clerk to execute; seconded by Alderman Ohare. Motion approved by a roll call vote. Ayes -6 Nays -0 Abstains -1 Wolfer -aye, James -aye, Ohare -aye, Burd -aye, Spears -aye, Besco -aye, Leslie - abstain Resolution 2006 -06 Amending Employee Manual Regarding Revised Tuition Reimbursement Policy (ADM 2006 -12) A motion was made by Alderman James to approve a resolution amending the Employee Manual regarding a Revised Tuition Reimbursement Policy and authorize the Mayor and City Clerk to execute; seconded by Alderman Ohare. Mayor Prochaska thanked the committee for the time spent developing the policy. Motion approved by a roll call vote. Ayes -7 Nays -0 James -aye, Ohare -aye, Burd -aye, Spears -aye, Besco -aye, Leslie -aye, Wolfer -aye ADDITIONAL BUSINESS Alderman Ohare Farewell Alderman Ohare stated that she and Alderman Wolfer have discussed several issues facing the City and one thing in particular has been a percentage amount of property taxes that could be rebated to senior citizens. She asked Alderman Wolfer to continue researching this. She also noted that she would like the City Council to work with the Yorkville Economic Development Corporation to bring in more business and abolish the word "moratorium" because businesses bring more, both jobs and funds, to the City. She thanked the City staff for all their kindness and assistance to her, without it she could not have done a good job for Ward III. She especially thanked Laura Brown, Tony Graff Rich Sticks and Larry Kot because they helped her understand the wisdom of working together as a team and the importance of having a common goal. She thanked her fellow Council members and she thanked her husband David for his patience with "City business ". She stated that she has called Yorkville home for twenty -six years and she wished the community well. Mayor Prochaska presented Alderman Ohare with a clock as a memento for all the years she has served the community not just on the City Council but also for her involvement with the Library Board, the Citizens Police Academy Association Alumni and the School District. He stated that the community will miss her but he encouraged her to enjoy retirement and her family. Mayor Prochaska invited everyone present to have refreshments after the meeting. EXECUTIVE SESSION Mayor Prochaska entertained a motion to go into Executive Session for the purpose of. o Discussing the appointment, employment, compensation, discipline, performance, or ` dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body or against legal counsel for the public body to determine its validity. o Collective negotiating matters between the public body and its employees or their representatives or deliberations concerning salary schedules for one or move classes of employees. He asked that Clerk Milschewski, Interim City Administrator Crois, Attorney Wyeth and Chief Martin be included in the session. So moved by Alderman Besco; seconded by Alderman Leslie. The Minutes of the Regular Meeting of the Citv Council — January 24. 2006 — na t 99 Motion approved by a roll call vote. Ayes -7 Nays -0 Ohare -aye, Besco -aye, Burd -aye, James -aye, Leslie -aye, Spears -aye, Wolfer -aye The City Council entered into Executive Session at 8:30 p.m. The City Council returned to Regular Session at 8:55 p.m. ADJOURNMENT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Wolfer; seconded by Alderman Ohare. Motion approved by a viva voce vote. Meeting adjourned at 8:56 P.M. Minutes submitted by: Jacquelyn Milschewski, City Clerk City of Yorkville, Illinois CITY COUNCIL MEETING January 24, 2006 PLEASE PRINT NAME: ADDRESS I f71 /4} 104 - �a �a _ kAnLr— V N y �IA pv ��ovyi� j 141; U - o C SIGNIN 1/06 EXHIBIT 1: WATER SUPPLY, TREATMENT, AND STORAGE COST PER P.E. 2006 WATER CONNECTION FEE UPDATE United City of Yorkville, Kendall Co., IL WATER SUPPLY AND TREATMENT COST PER P.E. Well & Treatment Capacity Additional Construction Construction Contingency Engineering Total Project Cost Per (GPM) P.E. Served" Cost - Well Cost - Treatment (10 %) (15 %) Cost P.E. 1,000 1 Deep 5,143 $860,000 $2,145,000 $300,500 $495,825 $3,801,325 $739 2,000 2 Shallow & 10,286 $1,756,000 $5,198,000 $695,400 $1,147,410 $8,796,810 $855 1 Deep 2,000 4 Shallow 10,286 $1,792,000 $5,852,000 $764,400 $1,261,260 $9,669,660 $940 ' Assumed Shallow Well Capacity = 500 gpm each; Assumed Deep Well Capacity = 1,000 gpm each " Based on Reliable Source Capacity (Well operating 18 hours per day to meet the Maximum Day Demand). WATER STORAGE COST PER P.E. Tower Volume"` Additional Construction Contingency Engineering Total Project Cost Per (Gallons) P.E. Served Cost (10 %) (10 %) Cost P.E. 1,000,000 EWST 7,143 $1,765,000 $176,500 $194,150 $2,135,650 $299 2,000,000 EWST 14,286 $3,090,000 $309,000 $339,900 $3,738,900 $262 5,000,000 SP 35,714 $4,058,000 $405,800 $446,380 $4,910,180 $137 EWST = Elevated Water Storage Tank; SP = Stand Pipe (including pump station) Based on Peak Hour Storage (Storage capacity to meet four hours of Peak Hour Demand using a maximum of 50% of the storage) CONNECTION FEE SUMMARY (COST PER P.E.) Weighted Minimum Averagep Maximum WATER SUPPLY AND TREATMENT $739 $866 $940 WATER STORAGE $137 $189 $299 TOTAL CONNECTION FEE $877 $1,055 $1,239 GAPub1ic \Yorkvi11e\2006 \Y00601 Water Connection Fee Update \Eng \[impact fee summary.x1s]1 -5 -06 f3 Weighted Average is based on the cost / P.E. and the capacity (Additional P.E. Served) of each of the facilities Legend: E..g..aar..a Staff Recommendation 01/11/06 EXHIBIT 2: RECOMMENDED WATER CONNECTION FEES BASED ON METER SIZE 2006 WATER SYSTEM CONNECTION FEE UPDATE United City of Yorkville, Kendall Co., IL Water YORKVILLE Meter North Size Current Recommended Aurora Montgomery Aurora Oswego Plano Sugar Grove 1" $ 2,660 $ 3,700 $ 1,385 $ 3,590 $ 2,765 $ 4,000 $ 2,400 $ 4,637 11/2" $ 3,000 $ 4,000 $ 2,450 $ 2,250 $ 3,318 $ 2,250 $ 2,400 $ 2,525 2" $ 4,500 $ 5,000 $ 4,200 $ 3,500 $ 5,142 $ 2,250 $ 4,800 $ 3,275 3" $ 7,500 $ 8,000 $ 9,215 $ 7,500 $ 9,954 $ 3,750 $ 7,200 $ 5,825 4" $ 9,000 $ 15,000 $ 15,825 $ 13,000 $ 19,408 $ 7,925 6" TBD TBD $ 34,850 $ 18,500 $ 33,167 $ 17,000 8" TBD TBD $ 62,450 $ 51,000 $ 51,590 GAPublifforkville\2006W00601 Water Connection Fee Update\ Eng\[ WaterConnectionFeeMunicipalityCompadson .xls]Revised 1 -24 -06 Legend: Staff Recommended Connection Fee Schedule Notes: - Connection fees do not include the cost of the meters, remote meter readers, or inspection fees. - Montgomery fees for fire suppression systems are 1 / 2 the regular tapping fee. - Plano has a separate fee for fire sprinkler connections. The owner is responsible for cost of tap and meter plus 15 %. - Oswego fees for the 1" tap differ between residential and commercial /industrial. For residential, Englnasring Enterprises, the fee is $4,000.00. For commercial /industrial, the fee is $1,500. These fees were updated in April 2005. - Sugar Grove fees for the 1" tap differ between residential and commercial /industrial. For residential, the fee is $4,637.50. For commercial /industrial, the fee is $2,000. EXHIBIT A: RESIDENTIAL CONNECTION FEE 2006 WATER SYSTEM CONNECTION FEE UPDATE United City of Yorkville, Kendall Co., IL Projected Connection Fee P.E. Per Based On Residence Type Residence $1,057 / P.E. Efficiency y r Studio Apartment 1.00 $1 1 Bedroom Apartment/Condo 1.50 $1,586 2+ Bedroom Apartment/Condo 3.00 $3,171 1 Bedroom Townhome 1.50 $1,586 2+ Bedroom Townhome 3.00 $3,171 Duplex Home 3.50 $3,700 Single Family Home 3.50 $3,700 Englnssr�ng EnMrpHses. ono_ I I I EXHIBIT B: NON - RESIDENTIAL CONNECTION FEE 2006 WATER SYSTEM CONNECTION FEE UPDATE United City of Yorkville, Kendall Co., IL Water Water Meter Connection Size Fee Less Than Or Equal To 1" $3,700 1 1/2" $4,000 2" $5,000 3 $8,000 4 $15,000 6" and Larger TBD j Legend Non - Residential Land Use shall be considered all land uses other than those defined in Exhibit A, Page 1 TBD = Connection Fee To Be Determined By City Council on a Case -By -Case Basis #01 ' EnglnesAng , Entarprlsas, Ino- i i Bristol Bay A Presentation to U not y d C ty of Yorkvfl �e lk � j , , A, a 50 Years of L-tomebvilding iDrlstol Bay Table of Contents 1 . SS.A 1 Public Irnproven 11. Total Public Imps 111. Project -�Tllcllirics as it Restift of thc SSA Bristol Bay SSA Hn000ed Public �mp roved tints SSA. Financed Public Improvements The allocation of the proceeds of the Phase I Bonds has not been finalized by the City's SSA consultant. The preliminary indication is that the bond proceeds will be spent on the following public improvements. • Earthwork o Traffic Control Devices • Underground Utilities o Street Lights • Curbs o Site Amenities • Flatwork o Landscaping • Streets o Recreational Facilities As set forth in the Annexation Agreement for this property describing the agreed issuance of these bonds and the obligations of the City and the Developer, the bond proceeds will be deposited into a City account held by the bond trustee and disbursed only after the City and the City's engineer have signed off that the improvements qualify for payment and the work was performed in accordance with City code. Bristol Bay Bristol Bay Totd PuUlic �mprovements >va. �~� .3 � ,�f { y}t t..t ..xlr >«p f ? i - r ep 5 �. ., ��,...,�.r4 �. - i'�"• ' ep �'�tt t ';i •x .� . 0 r <',,�i ,!.- , �}, F 2'74 d r +�,; - s �� , c . }..< .. * �, .,?i a ' ?« , �: v ' t �r 4., . { e �. is � , . •N , 9 l�f. �` #. i �'!s r t x _ P L F � e; w. � � ,. p�,.;,�•• -'DF � " y . f '� , • 'fir S <, `:E, . yyi,� ' S A C': h +ayf @��i� t'•:x t + ..At`� '.�,�...,• § .s 4$1' �t :.., ,7iS ._ %'f. .�'° %�, • a , - t '�� t ° -`Z t �.'f ,� k f 'd' Q, Sri ;r y $ otal�Public lm rovements �'� y'• �,gN.F.Y � �' < » # -' .. ` f`�}'o, '' _ < f� ) 3 t ;, � :,�P•. g —., `sad;: "� -... . United City of Yorkville, Illinois Bristol Bay (Centex) Bond Developer Financed Financed Total Sources: Bond Proceeds $ 19,000,000 - $ 19,000,000 Developer Funds - $ 42,774,490 42,774,490 Interest Earnings 370,125 - 370,125 Total Sources $ 19,370,125 $ 42,774,490 $ 62,144,615 Uses: Improvements Land Acquisition - $ 17,988,327 $ 17,988,327 Earthwork 3,323,320 2,159,006 5,482,326 Underground Utilities 7,836,714 - 7,836,714 Major Infrastructure /Offsite Improvements 373,320 3,542,721 3,916,041 Curbs 574,510 447,129 1,021,639 Flatwork - 1,841,623 1,841,623 Streets 1,952,000 1,545,321 3,497,321 Traffic Control Devices - 247,500 247,500 Street Lights 298,350 264,630 562,980 Site Amenities - 945,643 945,643 Land Development Costs 502,975 502,975 Repairs 467,775 467,775 Acceptance 1,029,105 1,029,105 Landscaping - 4,096,088 4,096,088 Contigency 101,786 2,001,029 2,102,815 Recreational Facilities 50,000 1,916,250 1,966,250 Soft Costs - 3,779,369 3,779,369 Total Improvements $ 14,510,000 $ 42,774,490 $ 57,284,490 Capitalized Interest 2,375,000 - 2,375,000 Debt Service Reserve 1,855,125 - 1,855,125 Administrative Fund 35,000 - 35,000 Costs of Issuance 595,000 - 595,000 Total Uses $ 19,370,125 $ 42,774,490 $ 62,144,615 Bristol Bay 6 Bristol Bay Project A eNfies -a's a Resdt of the SSA Project Amenities as a Result of the SSA The Bristol Bay Special Service Area allowed Centex Homes to: 1. Provide extensive landscaping throughout the project.. �y� �'` SSA 2. Increase and upgrade entry monument decoration. "-t --vim S�r 3. Front fund approximately $1.2M on the interceptor sewer, Phase 7, saving the City the costs of issuing bonds for that amount prior to construction and payment of connection fees. 4. Construct the culvert renovations under Galena Road, saving the City an estimated $607,000. Under the Bristol Bay annexation agreement this was to specifically be an obligation of the City. 5. Pay sewer hook up fees on a set schedule, regardless of actual closings, allowing the City to issue the alternate revenue bonds. 6. Dedicate +/- 240 acres with a land value of approximately $13,000,000 to the City to allow creation of a Regional Storm Water Management Facility. This will benefit surrounding land within the same watershed, estimated to be as large as 1,900 acres. This dedication will also help enable the City to establish a Wetland Mitigation Bank, should it chose to do so. 7. Leave the Bertram Homestead property undeveloped. 8. Build a clubhouse and amenity center for the residents, thus improving the sense of community. 9. Dedicate four parks and pay for a total of $200,000 for park equipment at the beginning of the project as each phase is plated so that even the first residents have access to their neighborhood park, on site, and not over burden existing park facilities in the City 10. Widen Galena Road ahead of when it would otherwise have been done. This is a benefit to all residents of Yorkville who use that Road, decreasing congestion and increasing traffic safety. Bristol Bay 8 A liect I 02 A UTUMM CREEK A Presentation to Unoted Q of Yorkv'�' He Table of Contents I. SSA F"ili diced Public Irn provLmetits 11. '1 i -wal Public I inprovein cl its 111. Project Anic'riitic" as t Result of thc SSA i 4 _�• „�r~..�.� -- � r �' ern_- ."°'.�,ti,�� .�. ".� SSA Financed Public Imp rovements SSA Financed Public Improvements The allocation of the proceeds of the Bonds has not been finalized by the City's SSA consultant. The preliminary indication is that the bond proceeds will be spent on the following public improvements. o Sanitary Sewers o Roads o Storm Sewers o Curbs and Gutters o Water plains o Street Lights o Earthwork The bond proceeds will be deposited into a City account held by the bond trustee and disbursed only after the City and the City's engineer have signed off that the improvements qualify for payment and the work was performed in accordance with City code. ----A UTUIVIN CREEK 4 Total PuUic improvements a Total Public Impro Unit City of Yorkville, lllinoi� Autunut Creek (Pulte) 1 _ C )nd Develo�e, - i - rt- - - I -- - - -- Financed Financed _Total Sources Bond Proceeds $ 14,502,000 $ 14,502 �- �Dev crFund - -- -° 32,796,1.15 32, 96,115 elo -- - - - - -- �Interest Earnings _ 42346 - 423,4 - Total Sources $ 14,925462 $ 32,796,115 S 47 721,577 Uses: - -- Imp tvvenx;nts - -- _ - ------ -___ -° l La"IAc uisition $ _ 14,619,0_0(1 $ 1 4,619,000 Clear and Blushin 1 21_,70 21,700 I De i( n _ _ 100,000 100,000 Larih B alanc in > 3_,200,560 3,200,560 Erosion Cont 50 5,6,5 505 Sanit Sewer -- -. -- - -- -- I 1 - 272,43 --- - 2,142, - StonnSewer_ 3,4695,16 5 05,460 3,974,9 Water Ma 1,875 221 273,1 2,148,413 Asphalt Binder 1,280,969 186,618 1,467,58 �-- S 250,741 i� 36,529_ _ 2_8 Road Und /Lime Stabilization 253,124_ 36,876 -- 29 0,000 _ ; &Gutter - -- 409,628 59,677 469,305 Coinnon Sid 87,284 _- _ _1 2,716 _ 100 ,000 Public Utilities 168,895 24,605 1 �� St Lthtin - �� 1 24,822 195,199 Street S 14,664 1 2,136 16,800 OfFsitc Sanita,y 545,18 79 0,) 613 L Urfsite Paving _ f1,784,942_ 1,784,942 Wetland Mitig and MonitOP-119 - - -� 3Q,000 _ 30,OQQ I irrigation _ 45,00 _ 45,000 landscapin -� 94 >,OOQ 945,000 Anx ntt,es i 33 5,000 - -- 3 35,000_ Perinxtetle { 12,600 12,600 - Sot1 C ost 9,682,199 9 Capitalized _ 2,2 2,233,6_07 D ebt Set ti x.c Rc se Ad 1 434,9 1 434, 900 nunisuauve Fund ) 70,000 _ 7 0,000 Costs oflssuance 791,340 791,340 Cotaluses S 14,925,462 S 32,796,11 U�"UMN CREEK 6 /y �j' � �✓ J h k Project Amenities cis o Result of the SSA Projec A m e niti es a s a Result of the SSA The Autumn Creek SiDecial Service Area allowed Pulre Homes to: 1. Upgrade entry monument decoration. 2. Extend the Countryside sewer interceptor, providing capacity and connections for future commercial development on Route 34 and also providing a necessary connection for Grand Reserve. 3. Reconstruct and widen Kennedy Road, providing an improved east -west alternative to Route 34. 4. Extend and connect a 16" watermain loop to improve water quality and pressure for Prarie Meadows and Grand Reserve. 5. Put the park in at the beginning of the project and pay for the park equipment up front so that even the first residents have access to the parks on site and not over burden existing park facilities. 6. Construct improvements to Route 34, including dedicating additional right -of -way to IDOT for proposed future widening and additional buffering. Also provides for installation of traffic signalization which is vital to future planned commercial development. 7. Provide stormwater detention for future planned commercial development, maximizing land used to generate tax receipts. A UTUMN CREEK January 23, 2006 To: The United City of Yorkville The Simmons family would like to commend and extend a heartfelt thank you to Chief Harold Martin and the entire Yorkville Police Department for their kindness and professionalism in coordinating the funeral procession for April and Addison Simmons. It meant so much to us, our families and friends. We would like to thank the City of Yorkville for continuing the small town support for those in need. Your thoughts and prayers were appreciated and will never be forgotten. Thank you and God bless. Ryan, Tom and Debbie Simmons Yorkville, IL 60560 I i i l i ROBERT'S RULES QUICK GUIDE (Version 1/24/06) I. Main Motion II. Subsidiary Motions (7) -- Postpone Indefinitely - -Amend - -Refer to a Committee -- Postpone to a Certain Time - -Limit or Extend Debate -- Previous Question - -Lay on the Table III. Privileged Motions (5) -- Orders of the Day - -Raise a Question of Privilege -- Recess -- Adjourn - -Fix a Time to Adjourn IV. Incidental Motions (11) - -Point of Order -- Appeal -- Suspend the Rules -- Objection to the Consideration of the Question -- Division of a Question -- Consideration by Paragraph -- Division of the Assembly -- Motions Relating to Methods of Voting and the Polls -- Motions Relating to Nominations -- Request to be Excused from Duty -- Requests and Inquires V. Motions to Bring a Question before the Body Again (4) 1 I I DESK GUIDE Version Dated 1.24.2006 Parliamentary Procedures (Page Citations are to Robert's Rules of Order, 10 Edition, Perseus Pub., Oct 2000) HANDLING A MOTION (Sec. 4, Pages 31 — 54) Three steps to bringing a motion: 1. A member makes the motion 2. Another member seconds the motion 3. The chair states the question on the motion Three further steps in consideration of the motion: 4. Members debate the motion f 5. The chair puts the question to a vote 6. The chair announces the result of the vote DESCRIPTIONS AND CLASSIFICATIONS OF MOTIONS (Generally Sec. 6 pgs 59 — 76, Detail found in Sections 10 — 37, Pages 95 -- 324) 1. MAIN MOTION General Description in Section 6 (pg 59), Detailed Description in Section 10 (pgs 95 - 120). "A main motion is a motion whose introduction brings business before eh assembly. " "A main motion can only be made when no other motion is pending. " Page 59 2. SUBSIDIARY MOTIONS (7) General Description.in Section 6 (pgs 60 Detailed Description in Sections 11 - 17 (pgs 121— 210). 1. Postpone Indefinitely (pg 60, and Section 11, pgs 121 -124) "Motion that the assembly decline to take a position on the main question Its adoption kills the main motion and avoids a direct vote on the question. It is useful in disposing of a badly chosen main motion that cannot be either adopted or expressly rejected without possibly undesirable consequences. " (pg 121) 2. Amend (pg 60, and Section 12, pgs 125 -159) "A motion to modify the wording —and within certain limits the meaning —of pending motion before the motion itself is acted upon." (pg 125) 3. Refer to a Committee (pg 61, and Section 13, pgs 160 -171) 2 "Motion used to send a pending question to a relatively small group of selected Persons — a committee — so that the question may be carefully investigated and Put into better condition for the assembly to consider" ft 160) 4. Postpone to a Certain Time (pg 61, and Section 14, pgs 172 -182) "Motion by which action on a pending question can be put off, within limits, to a Definite day, meeting, or hour, or until after a certain event. " ft 172) 5. Limit or Extend Debate (pg 61, and Section 15, pgs 183 -188) " One of two motions (the other being Previous Question) that can exercise special control over debate on a pending question or a series of questions: 1) limit number of speeches, 2) set an ending time." Requires a two- thirds vote [since it cuts off debate] Two- Thirds of 8 is 5.3, meaning that it takes six of eight votes. (5 of 7; 4 of 6; 4 of 5) (Pg 183) i 6. Previous Question (pg 61, and Section 16 pgs 189 -200) i "Motion to immediately close debate to take a vote on one or more pending questions One of two motions (the other being Limit or Extend Debate) that can exercise special control over debate on a pending question or a series of questions" Requires a two- thirds vote [since it cuts off debate] Two - Thirds of 8 is 5.3, meaning that it takes six of eight votes. (5 of 7; 4 of 6; 4 of 5) (Pg 189) 7. Lay on the Table (pg 61, and Section 17, pgs 201 -210) "Motion enables the assembly to lay the pending question aside temporarily when Something of immediate urgency has arisen, in such a way that: 1) there is no j set time for taking the matter up again, but 2) its consideration can be considered at the will of the majority and in preference to any new questions that may be competing with it for consideration. Brought back by a motion to "Take from the Table." (pg 201) 3. PRIVILEGED MOTIONS (5) General Description in Section 6 (pgs 64 -66), Detailed Description in Sections 18 — 22 (pgs 211 - 239). i Page 64: Unlike Main and Subsidiary Motions, Privileged Motions do not relate to pending business, but have to do with special matters of immediate and overriding importance. 1. Orders of the Day: If the adopted program or order of business is not being Followed, a single member by making a "Call for the Orders of the Day" can require the schedule to be enforced — which will occur unless the body, by 2/3 vote approves a motion to set the orders of the day aside. (Page 64) (Details @ Section 18, Page 211) 3 2. Raise a Question of Privilege: "If a pressing situation is affecting a right or j Privilege of the assembly or of an individual member (for example, noise, inadequate ventilation, introduction of a confidential subject in the presence of quests, etc.), a member can "Raise a question of Privilege" which permits hun to interrupt pending business to state an urgent request or motion." (Pge 65) "If the matter is not simple enough to be taken care of informally, the chair then makes a ruling as to whether it requires consideration before the pending business is j resumed. (Pg 65) (Details @ Sec. 19, page 216) 3. Recess "A short intermission in a meeting, even while business is pending, can be proposed by Moving to Recess for a specific length of time. (pg 65) Majority Vote (Details @ Section 20, page 222) 4. Adjourn: "Terminates the meeting, even if questions are pending by a motion to adjourn. Unfinished business is carried over to the next meeting." (pg 65) Majority Vote (Details @ Section 21, page 225) i 5. Fix a Time to Which to Adj ourn: "The setting of the date, hour and place for the next meeting." I move to Fix the Time to Which to Adjourn. (pg 65) Majority Vote (Details @ Section 22, page 234) 4. INCIDENTAL MOTIONS (11) General Description in Section 6 (pgs 66 - 72), Detailed Description in Sections 23 - 33 (pgs 240 - 288). "An incidental motion is in order only when it is legitimately incidental to another pending motion, or when it is legitimately incidental in some other way to business at hand (seepages 66 -67); it then takes precedence over any other motions that are pending." 1. Point of Order: a request that the chair enforce the rules of order (pg 67, Details @ Section 23, page 240) 1 2. Appeal: a motion requesting a vote on a ruling by the chair (pg 67, Details @ Section 24, page 247) k 3. Suspend the Rules: a situation in which to take up a question or do something violate the rules, a motion can be made to suspend the rules to accomplish the desired purpose. (pg 68, Details @ Section 25, page 252) { 4. Objection to the Consideration of the Question: where a member believes that it 4 would do harm to even consider a main motion, this motion can be made, must be done before debate, and requires a 2/3 majority vote. (pg 68, Details @ Section 26, page 258) 5. Division of a Question: if a main or subsidiary motion can be divided into to or more parts for vote, a motion is made to divide the question. (pg 68, Details @ Section 27, page 261) 6. Consideration by Paragraph: used when the motion is to approve a document. The 4 motion is to take up each paragraph individually, one at a time. (pg 68, Details @ Section 28, page 266) 7. Division of the Assembly: used when a voice vote is very close, to require a standing vote, does not require a count. (pg 68, Details @ Section 29, page 270) 8. Motions Relating to Methods of Voting and the Polls: a request that a motion be voted on by 1) Ballot, 2) roll call, 3) counted standing vote, 4) extended ballot vote (opening and closing polls). (pg 68, Details @ Section 30, page 273) 9. Motions Relating to Nominations: If the rules of the organization do not prescribe methods for nominations, a member can move to a) specify a method, b) to close nominations, c) to reopen nominations. (pg 68, Details @ Section 31, page 275) 10. Request to be Excused from Duty: used if a member wishes to be relieved from an obligation imposed by rule or the office held by the member. (pg 68, Details @ Section 32, page 277) j 11. Requests and Inquires: a) Parliamentary Inquiry: requesting the chairs opinion b) Point of Information: seeking facts affecting the business at hand c) Request for Permission to Withdraw or Modify a Motion d) Request to Read Papers e) Request for any other Privilege (pg 68, Details @ Section 33, page 280) 5. MOTIONS THAT CAN BRING A QUESTION BEFORE THE BODY AGAIN (4) General Descriptiori in Section 6 (pgs 72 -76), Detailed Description in Sections 34 - 37 (pgs 289 - 324). I