Library Minutes 2013 03-11-13
APPROVED 4/8/13
Yorkville Public Library
Board of Trustees
Monday, March 11, 2013, 7pm
902 Game Farm Road – Library Historic Wing
The meeting was called to order at 7:00pm by President Beth Gambro.
Roll Call
: Jo Ann Gryder-yes, Beth Gambro-yes, Gail Gaebler-yes Carol
(arr. 7:02pm),
LaChance-yes, Susan Chacon-yes, Judy Somerlot-yes
Absent: Sandy Lindblom, Barb Johnson, Bob Allen
Others Present
Library Director Michelle Pfister
City Finance Director Rob Fredrickson
City Council Liaison Carlo Colosimo
Tony Scott, Kendall County Record
Recognition of Visitors –
President Gambro recognized the visitors.
Amendments to the Agenda –
none
Minutes –
February 11, 2013
The minutes were approved as read on a motion by Ms. Gryder and second by Ms.
LaChance. Voice vote approval.
Correspondence –
None
Public Comment –
None
Staff Comment
– None
Report of the Treasurer
Budget Report
Library Director Pfister presented the Treasurer’s report. She said all tax dollars have
been received at this time. Library fines, subscriptions, copy fees and rental income are
all down and likely will not make 100% of the budget. Library expenditures and salaries
will be on target.
Contractual services will be over in mileage, telecommunications and professional
services. Professional services includes minute-taker fees, bonding at Castle Insurance,
Nicor Gas, Trico and others.
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She reported revenue of $9,157 and expenditures of $65,114 as shown on page 3 of the
budget report. President Gambro asked where the money comes from when the budget
is exceeded. Mr. Fredrickson said as long as the overall budget is not exceeded, it is not
a problem. It was stated that the $5,000 in development fees can be used for book
purchases or equipment (not installation of equipment though). It was noted that the next
st
budget must be approved by May 1.
Bill List
Ms. Pfister noted the following bills were paid: vacuum cleaner repair, book purchase,
newspaper bill, Friends bought Wall Street Journal, DVD purchase, Nicor payment,
quarterly payment for Sound Inc. security system, Walden’s lock service for door repair
and payroll.
Payment of Bills
Trustee Gaebler made a motion to pay the following bills with a second from Trustee
Gryder:
Payroll of $36,905.84
Accounts Payable of $8,879.59
City Bill List: $6,613.06
TOTAL: $52,398.49
Roll call: Gryder-yes, Gambro-yes, Gaebler-yes, LaChance-yes, Chacon-yes, Somerlot-
yes. Passed 6-0.
Report of the Library Director
Statistics
Ms. Pfister noted the following:
1. Fliers included in the packet
2. E-books going well
3. Shelley made fliers for step-by-step Kindle instruction, will assist others one on one,
P.R. coming out in paper this week, noting that development fees buy books. Not all
bestsellers available on Kindle, can’t renew on Kindle—it just disappears
4. Will be able to provide count next month on how many e-books used
5. Staff is holding fundraiser, buy a book for $12 and have name put on book, with goal
of 100 books
6. Had Winter reading program, gave 4 different gift cards to winners
th
7. Judy reported on Friends program: Sponsoring hummingbird program on April 4
and will be soliciting membership in Friends, Garden Club will also solicit members.
Friends approved $1,000 for books
8. Men’s book club still meeting
9. Teens made valentines for Hillside Nursing Home
10. A teacher brought student group 6 different days for research
11. Kids’ programs going well
12. President Gambro purchased magazine for library
13. Received $100 from Garden Club
14. Women of the Moose gave $10
15. Memorial of $300 in honor of deceased Board member Marty Behrens
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16. Gave February statistics of library checkouts/borrowed etc.
17. Completed an Illinois grant request, (“Back to Books”) for $5,000
18. Also completed a U.S. grant application several months ago, not awarded
19. Had phone conference with Tom Cross and other area libraries, to discuss
upcoming legislation affecting libraries. Gun control/concealed carry was
discussed, however, no guns are allowed in libraries (due to amendment). Michelle
will include legal information in policy book.
20. Handed out info regarding Board members’ visit to City Hall to request funding
A recent article in the paper about library staffing was discussed. It stated 2-3 custodians
work each night. Some library staff only work 4 hours a week and the part-time staff
works only 20 hours a week. Ms. Gambro suggested that the Board needs to address the
concerns raised and justify the request for the additional money. It was decided that a
letter would be sent to the Mayor and each Alderman first, to address each point. Then
an article will be sent to the papers. Ms. Somerlot will draft a letter clarifying the
misinformation and ask the Board members to verify.
City Council Liaison
Alderman Colosimo said the Aldermen are divided about the additional revenue request
and he suggested all library information discussed should be shared with all Aldermen
also.
Standing Committees
none
Unfinished Business
Trivia Night
Trustee Gryder asked for Board member support with a donation of at least 2 silent
auction items and finger food donations. Ms. Somerlot reported that the Friends have
signed up for snack items as well. Sandwiches will also be served. Judges and runners
will also be needed.
Building Siding
Michelle sent an email to Carl Hauert who has promised to follow-up.
2013/14 Budget
The budget will be voted on next month and can be amended if needed according to Mr.
Fredrickson.
New Business
Mr. Fredrickson reported that certain documents will need to be re-signed due to the
resignation of Treasurer Powell.
Adjournment
Meeting was adjourned on a motion by Judy and second by Carol at 7:54pm.
Minutes transcribed by Marlys Young, Minute Taker
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