Resolution 2013-07 aoi3 - off
Resolution for Maintenance of
Illinois Department Streets and Highways by Municipality
of Transportation Under the Illinois Highway Code
BE IT RESOLVED , by the Mayor and City Council of the
(Council or President and Board of Trustees)
United City of Yorkville , Illinois, that there is hereby
(City, Town or Village) j p (Name)
appropriated the sum of /02 r �7 50 . 00 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from May 1 , 2013
(Date)
to April 30, 2014
(Date)
BE IT FURTHER RESOLVED, that only those streets, highways , and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
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BE IT FURTHER RESOLVED , that the Clerk shall , as soon a practicable after the close of the period as given above,
submit to the Department of Transportation , on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s) for this period; and
BE IT FURTHER RESOLVED , that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation , at Ottawa , Illinois.
I , Beth Warren Clerk in and for the United City
(City, Town or Village)
of Yorkville , County of Kendall
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hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Mayor and City Cuncil at a meeting on March 26, 2013
(Council or President and Board of Trustees) Date
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IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this q day of -4 P21 L , c2013
(SEAL) p C i T f Clerk
(City, Town or Village)
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Approved j
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Date
Department of Transportation
Regional Engineer
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Printed 3/12/2013 BLR 14230 (Rev. 11 /06)
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Illinois Department Municipal Estimate of
of Transportation Maintenance Costs
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Section Number 13 - 00000 - 00 - GM
Period from 05/0112013 to 04/30/2014 Municipality United City of Yorkville
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Estimated Cost of Maintenance Operations
Maintenance For Group I II or III Material E ui ment or Labor
Operation Group Unit Operation
(No. — Description) p, u,iu, iv) Item Unit Quantity Price Cost Cost
Bituminous Patching IIA Bituminous Cold Patch Ton 100 110. 00 $ 11 , 000 - 00 11 000. 00
Surface Hot Mix Ton 200 70 . 00 ' $ 14, 000 . 00 14 , 000 , 00 ®
Signs , Posts & Hardware IIA Various Signs EA 200 50 . 00 $ 10, 000. 00 10 , 000. 00
Sin Posts EA 100 40 . 00 $4, 000 . 00 4 , 000. 00
Brackets and Hardware EA 100 50 . 00 $5, 000 . 00 51000. 000
Snow Removal I Bulk Rock Salt Ton 1200 65 . 00 $78 , 000 , 00 78 , 000. 00
Salt Storage Rental I Building space rental for LS 1 71750. 0 $7, 750 , 00 71750. 000
bulk rock salt storage
bulk rock salt bid through
Illinois CMS
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Total Day Labor Costs $ 129 , 750 . 00
Total Estimated Maintenance Operation Cost $ 129 , 750 . 00
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Preliminary Engineering
Engineering Inspection
Material Testing
Total Estimated Engineering Cost
Total Estimated Maintenance Cost $ 129,750 . 00
Submitted : �- �" Approved : S .g
Date Date
Municipal Official Title Regional Engine
Submit Four (4) Copies to Regional Engineer
Page 1 of 1 BLR 14231 (Rev. 2/23/06)
Printed on 3/12/2013 9:26: 10 AM
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AN INTERGOVERNMENTAL AGREEMENT BETWEEN
KENDALL COUNTY AND CITY OF YORKVILLE
CONCERNING THE STORAGE OF BULK ROCK SALT
This Agreement is made and entered into this a"day of m( , 20 0
by and between THE COUNTY OF KENDALL, and CITY OF YORKVILLE, a municipal
corporation.
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WHEREAS , THE COUNTY OF KENDALL and CITY OF YORKVILLE are public agencies as
contemplated by the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) ; and
WHEREAS , THE COUNTY OF KENDALL has constructed a salt storage facility located at
6780 Route 47, Yorkville, IL (hereinafter "the Facility") designed to accommodate the storage of
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bulk rock salt for highway application; and
WHEREAS , CITY OF YORKVILLE is desirous of utilizing the Facility for the purposes of
storing rock salt; and
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WHEREAS, THE COUNTY OF KENDALL and CITY OF YORKVILLE are authorized to
enter into this Agreement by Article VII, Section 10 of the Constitution of the State of Illinois
and the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) .
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NOW, THEREFORE, in consideration of the mutual promises, terms and conditions set forth
herein and in the spirit of intergovernmental cooperation, the parties agree as follows:
1 . The above recitals are incorporated herein by reference and fully made a part of this
Agreement.
2, CITY OF YORKVILLE shall be allowed to store up to 1000 tons of bulk rock salt at
the Facility beginning April 1 , 2012 and thereafter.
3 . CITY OF YORKVILLE shall pay to KENDALL COUNTY a non-refundable fee of
$45,000 for the purpose of storing 1 ,000 tons of bulk rock salt; payable in 6 equal
installments, with the first $7,500 due on or before October 31 , 2012 and the
remaining (5) $7, 500 installments due in successive years on or before October 315` of
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each year,
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4. Nothing shall prevent the CITY OF YORKVILLE and KENDALL COUNTY from
entering into future agreements to increase the tonnage of bulk rock salt stored at the
Facility by CITY OF YORKVILLE, KENDALL COUNTY agrees that the price for
future storage will remain at $45/ton for the life of this Agreement,
5 . CITY OF YORKVILLE shall additionally pay an annual maintenance fee of $250 to
THE COUNTY OF KENDALL, payable on or before January 15` of each and every
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year this Agreement is in full force and effect
6. CITY OF YORKVILLE shall retain ownership of all bulk rock salt that they store at
the Facility as long as this Agreement is in full force and effect.
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7 . THE COUNTY OF KENDALL shall provide an accurate accounting of all bulk rock
salt stored at the Facility and shall provide each agency storing salt with an annual
report detailing all deliveries and pickups made by each agency during each calendar
year. Said repot shall be delivered to CITY OF YORKVILLE within 30 days after
the end of each calendar year.
8 . Only untreated bulk rock salt shall be stored at the Facility. The Kendall County
Engineer shall determine the definition of "untreated" and reserves the right to refuse
storage at the Facility of any rock salt deemed to be not fit or suitable for storage in
the Facility at the sole discretion of the Kendall County Engineer.
9. Bulk rock salt may be picked up or delivered during regular business hours from 7 : 30
AM to 4 : 00 PM or at any other time approved by the Kendall County Highway
Department.
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10 . This Agreement may be terminated at any time by mutual agreement of both parties.
All fees paid by CITY OF YORKVI.LLE to THE COUNTY OF KENDALL under
the terms of this Agreement shall be non-refundable.
11 . Bulk rock salt that is owned and stored by CITY OF YORKVILLE at this facility
shall be removed within 30 business days after termination of this Agreement. Salt
that remains after this 30 day period shall be deemed abandoned and shall become the
property of THE COUNTY OF KENDALL.
12 . The party signing this Agreement on behalf of CITY OF YORKVILLE represents
and warrants to THE COUNTY OF KENDALL that they have the authority to enter j
into and execute this agreement by and on behalf of CITY OF YORKVILLE,
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13 . CITY OF YORKVILLE agrees it will defend, indemnify and hold harmless THE
COUNTY OF KENDALL, it' s Departments, officers and employees against any and I
all liability, loss, costs, damages and expenses (including attorney' s fees) which the
COUNTY OF KENDALL, it' s Departments, officers or employees may hereafter
sustain, incur, or be required to pay arising out of CITY OF YORKVILLE, its
employees or agents actions arising under this Agreement.
14, This Agreement may not be assigned or transferred to any other party without the
express written consent of THE COUNTY OF KENDALL,
15 . This Agreement represents the entire agreement between the parties and there are no
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other promises or conditions in any other agreement whether oral or written . This j
Agreement supersedes any prior written or oral agreements between the parties and
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may not be amended or modified except with the written consent of both parties .
16. Pursuant to 55 ILCS 5/5- 1049.2 this Agreement shall run for a period of 99 years
from the date of last signature below.
AT 3 S
ry Golinski D e
C r of Yorkville
3)ce 01
John P. Purcel Date
Kendall County Board Chair
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I, Debbie Gillette, County Clerk in and for Kendall County, in the State of Illinois, and keeper of
the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true,
perfect and complete copy of an Intergovernmental Agreement approved b the Kendall County
Board at its regularly scheduled meeting in Yorkville, Illinois, on the C?w • r day of
, A.D . 2012.
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Debbie Gillette — County Clerk
( Seal )
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Illinois Department
of Transportation Special Provisions
The following Special Provisions supplement the "Standard Specifications for Road and Bridge Construction" , Adopted
January 1 , 2012 the latest edition of the " Manual on Uniform Traffic Control Devices for Streets
and Highways" , and the " Manual of Test Procedures of Materials" in effect on the date of invitation of bids, and the
Supplemental Specifications and Recurring Special Provisions indicated on the Check Sheet included here in which apply to
and govern the construction of 13-00000-00-GM and in case of conflict with any part, or
parts, of said Specifications, the said Special Provisions shall take precedence and shall govern .
Bituminous patching - The United City of Yorkville will use a N-30 or N -50 surface sourse mix on all patches throughout the
city. All patches will be performed in accordance with Section 442 of the Standard Specifications for Road and Bridge
Construction adopted January 1 , 2012.
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Page 1 of 1 BLR 11310 (Rev. 7/05)
Printed on 3/12/2013 9:33 :33 AM
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LR 1013
Page 1 of I.
State of Illinois
DEPARTMENT OF TRANSPORTATION
Bureau of Local 'Roads and Streets
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SPECIAL PROVISION
FOR
ROCK SALT
Effective August 1 , 1969
Revised January 1 , 2002
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All references to Sections or Articles in this shall be construed to mean a specific
Section or Article of the Standard Specifications for Road and Bridge Construction, adopted by
the Department of Transportation .
Description . This item shall consist of furnishing rock salt (sodium chloride) lit bins or stockpiles
at location designated In the Proposal,
Materials . Material shall meet the requirements of Article 1013 .02 except that the gradation
shall be as follows :
Passing -12. 5 mm ( 1 /2 inch) slave 100 %
Passing 9 .5 trim (3/B Inch) sieve ' 96 - 100 %
Passing 4.75 mm (No. 4) sieve 20 - 90 %
Passing 2. 36 mm (No. 8) sieve 10 _ 60 %.
Passing 600 -gm (No. 30) sieve . 0 - 10 %
The . Department reserves the right to reject any shipments. of rock salt which are delivered in a
frozen 0or caked condition or which contain free water. r !
The Department reserves the right to accept delivery of Rock Salt which, according to analysis
by the Department. has a sodium chloride ( NaCl) .content of . Iess .than 96. 0 % , but Is not less
than .90 ;0 % . Material with' less* than 90. 0 % sodium chloride will be rejected. When such
exceptions are allowed , payment will - be adjusted . !
Method of Measurement. .Rock salt will be measured by the metric ton (ton)..
Basis of Payment. This work will be paid for at the. contract unit price per metric ton (ton ) "for
furnishing and transporting ROCK SALT based on the sodium chloride content. Payment will be
in accordance with the following schedule:
NaCI Contentb96.0% to 100. 0 % Net Bid price -per ton .
NaCI Content 95 .0% to 95 . 9 % Bid price less $0450 per metric. ton (ton) .
NaCI Content 94. 0% to 94.9 % , Bid price less $2.0.0 per metric ton (ton ) .
NaCI Content 90, 0% to 93 . 9% Bid . price less $4,00 per metrlc,ton (ton ) .
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LR 442
Page 1 of 2
STATE OF ILLINOIS
DEPARTEMENT OF TRANSPORTION
DIVISION OF HIGHWAYS
LOCAL ROADS AND STREETS
BITUMINOUS PATCHING MIXTURES
FOR MAINTENANCE USE
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Effective: January 1 , 2004
Revised : June 1 , 2007
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This special provision covers course graded and fine graded bituminous mixtures for use in
maintaining small areas on flexible and rigid type pavement.
Materials . The materials, control , quality, sampling , testing , inspection and storage of material
shall conform to the specific requirements of the Standard Specifications for Road and Bridge
Construction adopted by the Department of Transportation .
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Bituminous Patching Mixtures. The material supplier or contractor may furnish any of the
following Bituminous Patching Mixtures listed in the individual Group for which the award was
made .
Group I — Bituminous Patching Mixtures
Serial No . M-17-07 : Bituminous Mixture for Maintenance Use, Emulsified Asphalt Type
Serial No , M- 19-07 : Bituminous Mixture for Maintenance Use, Liquid Asphalt Type
Serial No . M-20-07: Bituminous-Sand Mixture for Maintenance Use
Serial No . M-48-02 : Bituminous Premix for Maintenance Use , Inverted Emulsified Asphalt
CBAE-2
Serial No . M- 126-07 : Bituminous Mixes for Maintenance Use , Reinforced Fiber Mixture
Bituminous Patching Mixture (HMA) : This mixture shall conform to the material
requirements of Section 1030 . The mixture shall be a High ESAL IL- 12 . 5 N50 , High ESAL
IL-9 . 5 N50 , or Low ESAL IL-9 . 5 N30 mix. The bituminous material shall be limited to asphalt
PG 58-28 or PG 52-28 ,
Group II — Bituminous Patching Mixture (Proprietary)
Serial No . M- 120-07 : Bituminous Premix for Maintenance Use - Optimix, Sylcrete, UPM ,
QPR-2000 , EZ Street, SMP - Proprietary Sources
Serial No. M - 133-96 : Bituminous Premix for Maintenance Use, Instant Road Repair -
Proprietary
Placing of Bituminous Patching Mixture. All holes and depressions in the existing surface
which exceed 3/" in depth shall be repaired by removal of all loose and defective material and
replaced with the specified Bituminous Patching Mixture . The material shall be compacted to
produce a tight surface conforming to the adjacent area .
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Method of Measurement. Bituminous patching mixture will be measured for payment in metric j
tons (tons).
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LR 442
Page 2 of 2
Basis of Payment. This work will be paid for at the contract unit price per metric ton (ton ) for
BITUMINOUS PATCHING MIXTURE ( GROUP 1); BITUMINOUS PATCHING MIXTURE
(GROUP II );
When bids are taken F . O . B . trucks at the mixing plant a hauling differential of $ per ton-
mile haul from mixing plant to location designated in the proposal will be used to determine the
low bid . Round trip distance shall be used to calculate the hauling differential to be used to
compare bids . Bidders are required to fill in the location of the plant from where they propose to
supply the patching mixture , on the material proposal form .
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State of Illinois
Department of Transportation
Division of Highways
Springfield
SPECIFICATIONS
FOR
BITUMINOUS PREMIX FOR MAINTENANCE USE
PROPRIETARY MIXES
Serial Number: M 120- 10
1 . DESCRIPTION . The patching material shall be composed of a mineral aggregate , plant-mixed
with a liquid asphalt and chemical additives from the suppliers of the proprietary mixtures. The
bituminous material shall be capable of coating wet aggregates without stripping , and shall be
available in various grades so that one such grade will enable a stockpile to remain pliable and
workable at a temperature of -26 °C (- 15 ° F) . The patching material shall be capable of maintaining
adhesive qualities in patched areas which are damp or wet at time of application , and also after
remaining in an uncovered stockpile for up to twelve ( 12) months.
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2 . MATERIALS . Control of the materials shall be in accordance with the general requirements of
Section 106 of the current Standard Specifications for Road and Bridge Construction . If required , a
five kilogram (ten-pound) sample of the mineral aggregate and one-liter (one-quart) sample of the
liquid asphalt shall be submitted to the Bureau of Materials and Physical Research , 126 East Ash
Street, Springfield , Illinois, for performing the tests specified herein .
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(a) Aggregate
All Coarse Aggregate used in the proprietary mixtures shall consist of crushed stone of
Class B quality or better as defined in Article 1004 . 01 (a) & (b) of the above cited Standard
Specifications .
(b) Bituminous Materials
The bituminous material shall be a formulation of the liquid asphalt blend prepared under
the supervision of .the proprietary mix supplier. It shall meet the requirements of ASTM D
2026 or ASTM 2027 , whichever applies , modified as follows :
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(c) Stripping Tests
The combined UPM and liquid asphalt shall meet the following stripping tests :
( 1 ) Stripping Tests : Dry Aggregate. Two-hundred grams of the air-dried aggregate
passing the 12 .5 mm ('h-inch) sieve and retained on the 4. 75 mm (No . 4) sieve shall be
combined with 6 . 3 percent, by weight, UPM liquid asphalt and mixed in a hemispherical
metal dish with a stiff spatula for three to five minutes or until a uniform coating is
obtained . Twenty-five grams of this material shall be immediately place in an oven at
60 °C ± 3 °C ( 140 OF ± 5 °F) , for eighteen to twenty-four hours , after which it shall be
thoroughly mixed and allowed to cool to room temperature . The sample shall then be
immersed in water at a temperature of 49 °C ± 3 °C ( 120 OF ± 5 °F) , and maintained at
this temperature for twenty-four hours. At the end of this period , the area of the
aggregate remaining coated shall be determined visually while the sample is still
immersed in water. Surface coating of at least 90 percent must be retained on the
aggregate. A test similar to the above using MC-250 shall be made for comparison .
(2) Stripping Test: Wet Aggregate . Two-hundred grams of the aggregate passing the 12 . 5
mm ('/-inch) sieve and retained on the 4 . 75 mm (No . 4) sieve shall be immersed in
water for twenty-four hours and the excess water drained off, leaving the aggregate
surface wet. This aggregate shall be combined with 6 . 3 percent, by weight, UPM liquid
asphalt and mixed in a hemispherical metal dish with a stiff liquid spatula for three to
five minutes or until a uniform coating is obtained . Twenty-five grams of this material
shall be immediately place in an oven at 60 ° C ± 3 °C
( 140 OF ± 5 °F) , for eighteen to twenty-four hours , after which it shall be thoroughly
mixed and allowed to cool to room temperature. The sample shall then be immersed in
water at a temperature of 49 °C ± 3 °C ( 120 OF ± 5 °F) , and maintained at this
temperature for twenty-four hours . At the end of this period , the area of the aggregate
remaining coated shall be determined visually while the sample is still immersed in
water. Surface coating of at least 90 percent must be retained on the aggregate . A test j
similar to the above using MC-250 shall be made for comparison . In estimating the j
percentage of area remaining coated , any thin or translucent area shall not be
considered as being coated
Proprietary mixes, Sylcrete EV, Sylcrete VA, Optimix, QPR-2000 , EZ Street, SMP , Sakrete All
Weather, and Proline shall meet the following stripping tests .
( 1 ) Place 50 grams of cold mix into a beaker containing 400 ml of boiling distilled water.
Bring back to boiling and boil for 3 minutes with constant stirring at 1 revolution per
second . At the end of 3 minutes , remove the beaker from the heat source and
immediately decant the water. Empty the wet mix onto a paper towel and examine .
The retained coating shall not be less than 95 percent. j
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(2) AASHTO T 182-06 Coating and Stripping of Bitumen-Aggregate Mixtures .
3 . INSPECTION . The Engineer or his authorized representative shall have access at any time to
all parts of the plant in order to verify weights or proportions and quality of materials used in the
preparation of the mixture. The manufacturer shall afford such facilities as may be required for
making inspection at the plant and for collecting and forwarding samples of the ingredient materials
and bituminous mixture to the Department.
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4 . PLANT AND EQUIPMENT. Storage facilities and all equipment used in the preparation of the
mixture shall be approved by the Department. An approved drier shall be available for. surface
drying the aggregate when needed . The materials for individual batches shall be measured
accurately, either by volume or weight, by approved methods and equipment. A batch type mixer
of approved design and capacity shall be used, in mixing the ingredient materials . However,
approval for the use of a continuous mixer will be given if it can be shown that satisfactory results
will be obtained .
5 . PREPARATION OF MIXTURE . The aggregate and Optimix, or QPR-2000 , or Sylcrete, or
UPM , or EZ Street, or SMP liquid asphalt shall be proportioned into the mixer and mixed for at
least 30 seconds or until a uniformly coated mixture is obtained . The liquid asphalt shall be heated
to a temperature of 93 °C ± 28 °C (200° F ± 50° F) , at the time of mixing , and in accordance with
the instructions of proprietary mix supplier. When necessary to heat the aggregates , the
aggregates should not be heated to more than 68 °C (155 °F) .
6 . COMPOSITION OF MIXTURE. The ingredients shall be combined to produce a mixture
meeting the approval of the Department and conforming to the following composition limits , by
weight, as determined by tests of the prepared mixture:
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7 . LEGAL RELATIONS AND RESPONSIBILITY TO PUBLIC . The laws to be observed ; permits
and licenses ; patented devices ; materials , and processes ; and responsibility for damage claims ,
shall be in accordance with the requirements of Section 107 of the above cited Standard
Specifications ,
Effective June 1 , 2010
This specification supersedes Serial Number M 120-07 , effective February 1 , 2007 :
JDP/M120- 10
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Illinois Department of Transportation
Division of Highways ! Region 2 / District 3
700 East Norris Drive / Ottawa , Illinois / 61350-0697
Telephone 815/434-6131
April 15 , 2013
Ms . Beth Warren
Yorkville City Clerk
800 Game Farm Road
Yorkville , IL 60560
CITY-MFT
City of Yorkville
Section 13-00000-00-GM
Dear Ms . Warren :
The resolution adopted by the City Council of Yorkville on March 26 , 2013
appropriating $ 129, 750 . 00 of Motor Fuel Tax funds for the maintenance of
streets and highways in the city from May 1 , 2013 to April 30 , 2014 was
approved on April 15 , 2013 .
The municipal estimate of maintenance costs for $ 129 , 750 and associated
papers were approved on April 15 , 2013 . This maintenance program is
approved with the understanding that any claims for labor and equipment for
day labor routine maintenance will be on file and available for audit.
Authorization to expend $ 129 , 750 . 00 for maintenance with Motor Fuel Tax
I
funds for this section has been approved and should appear on the city's next
Motor Fuel Tax computer printout.
Bids are required for purchases of materials if the expenditures exceed
$20 , 000 during any maintenance period either ( 1 ) for the same type of
materials , or (2) from any one vendor if the purchase includes the placement
or incorporation of the material .
If you should have any questions , please contact Bruce Goodman at 815-433-
7088 .
Sincerely,
Paul A. Loete , P . E .
Deputy Director of Highways ,
Region Two Engineer
By: Donald R . Ernat, P. E .
District Local Roads and Streets Engineer
cc: Eric Dhuse , Director of Public Works
Emily Vicich , MFT Auditor
I
BG : pjs/GMApprova1Yorkville 13-00000-00-GM