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Park Board Minutes 2013 04-11-13 APPROVED 5/9/13 Yorkville Parks and Recreation Department City Hall 800 Game Farm Road April 11, 2013 at 6:00 p.m. Call to Order : Deb Horaz called the meeting to order at 6:04 p.m. Roll Call : Deb Horaz – yes; Kelly Sedgwick – yes; Seaver Tarulis – yes; Mark Dilday – yes; Amy Cesich – yes; Dan Lane – no; Matt Konecki – yes. Introduction of City Officials and Staff : Laura Schraw – Interim Director of Parks and Recreation Tim Evans – Superintendent of Recreation Scott Sleezer – Superintendent of Parks Ken Koch – Alderman Other Guests : None. Public Comment : None. Presentation : None. Approval of Minutes : The minutes from the March 14, 2013 meeting were approved. Motion made by Seaver Tarulis and seconded by Matt Konecki. Bill Review: March 28, 2013 – Amy asked about the Fox Valley Sandblasting bill. Scott said it was to clean out all the drinking fountains because they get rusty, so they will last for another 5-7 years. The board asked about the progress on the ARC building. Scott said things are ready and ADA compliant. Amy asked if the mulch will be done at all parks for the $11,000, Scott said yes and the price is about the same. April 11, 2013 – Matt asked about a Pro 210 FX. Scott said it was new fire extinguisher in the concession stand. Kelly asked about what motor was purchased. Scott said it was a motor on a treadmill that broke. February 2012 Budget Report – Informational only. February 2013 Budget Report – Informational only. Old Business: Strategic Planning* - The board decided on May 23, 2013 to do a strategic planning meeting. 1 New Business: Bills List – Informational Item – Laura said City Council had a problem with half of the bill list making it into the packet. The bills list has to be approved because of legal issues, so at the Park Board meeting it will be strictly an informational item. Anything over $20,000 has to have Park Board/City Council approval. If things are within the budget, it is within the staff's ability to approve the bill and have the board review it. Revision to 2013 Meeting Schedule - Laura said the bills list will now be informational only, the city wants to remove the second meeting each month making things more efficient by holding one meeting per month. Motion to have one meeting per month made by Seaver Tarulis and seconded by Mark Dilday. Motion was approved. Home Plate Hot dogs 2013 park Reservation Request – Laura said it is the same request as the past several years. Scott said they are great stewards of the park and there has never been a problem. The application was approved. Motion made by Kelly Sedgwick and seconded by Amy Cesich. Digital Sign – Laura said last year the city had damage to several of their signs from storms, so there is extra money from insurance after fixing the other signs and $5,000 from IDOT and some budget money, so the city would like to purchase a full color video capable digital sign for Town Square Park. The sign is within the ordinance. Laura said this would be great for advertising. Laura said she and Scott looked at different signs and sizes as far as digital display. Laura said there is a design included in the packet, which Scott is going to build. Scott said it will be made from pavers on two concrete posts in the ground. It will be a paver wall unit. Scott said the sign will go in first, then he will build around the sign so it looks like all once piece. The board discussed vandalism problems, Scott said everything can always be damaged. The board recommended to put a plant bed around it to protect it. Scott said the city could make money by letting them use the sign for advertising. Laura said it will be in high demand, so maybe sponsorship could pay for the DSL line. Laura said there will be a limit to the number of things advertised per day. The sign will be located on the northeast corner and it is a two sided sign with a five year warranty. The board recommended purchasing a digital sign for Town Square Park and use $8,000.00. Motion made by Amy Cesich and seconded by Seaver Tarulis. Reports: Directors Report – Laura said the Rec building will be called the ARC Building. The conservation foundation is going to install a rain garden at Riverfront Park. The city got a AED unit through a grant. th The city is working on the high school slalom event for October 14. The city is a sponsor of River st Night/Three Angels-Rouge Barrister event June 21 weekend. The parkway tree program is open again. The city received $5,000 for the trail along Route 47 from a TAP grant. Recreation Report – Winter stuff came to an end and things went well. Next year things will be a lot different without the REC Center. Soccer starts on Saturday, there is a good turnout. Softball is still 2 taking registrations. Preschool graduation is coming up and that will be the last time at the REC Center. We will have to figure out where to hold those things in the future. Tim talked to the library about using space there. rd REC membership is continuing to fall quick. Tim said Sunday, June 23 will be the last day they are th open to allow the city a week to move out. Tim said the city is only $1,000 short on the July 4 activities. The city is going to co sponsor with the Knights of Columbus on their chili cook-off this year. The Tax Dodge run is this coming Sunday. Parks Report – Scott said the big focus has been getting the fields ready, weather has not cooperated. He said the fields are playable. The soccer fields are layed out and painted. Scott said the sign from the REC Center will go on the side of the ARC building by the end of the month. The annual playground audit will be coming up checking every nut and bolt on the playgrounds. Suspend Regular Session Meeting to go Into Executive Session : Kelly Sedgwick made a motion to go into Executive Session at 7:10 p.m. and it was seconded by Mark Dilday. Regular Meeting Called to Order: The meeting was called to order at 7:50 p.m. Motion by Kelly Sedgwick seconded by Matt Konecki. Additional Business: None. Adjournment: There being no further business, the meeting was adjourned at 7:51 p.m. Motion made by Kelly Sedgwick and seconded by Mark Dilday. Minutes Respectfully Submitted by: Lisa Godwin Minute Taker 3