Library Minutes 2013 04-08-13
APPROVED 5/13/13
Yorkville Public Library
Board of Trustees
Monday, April 8, 2013, 7pm
902 Game Farm Road – Library Historic Wing
The meeting was called to order at 7:00pm by President Beth Gambro.
Roll Call
Bob Allen-yes, Beth Gambro-yes, Sandy Lindblom-yes, Barb Johnson-yes, Susan
Chacon-yes Carol LaChance-yes, Gail Gaebler, Judy Somerlot-yes
(left 8:01pm),
Absent: Jo Ann Gryder
Others Present
Library Director Michelle Pfister
City Finance Director Rob Fredrickson
Liaison Carlo Colosimo
Recognition of Visitors –
President Gambro recognized the visitors.
Amendments to the Agenda:
None
Minutes –
March 11, 2013
The minutes were approved as read on a motion by Barb Johnson and second by Carol
LaChance. Voice vote approval.
Correspondence –
Ms. Pfister reported she received a letter from the Secretary of State
advising that the Library was awarded a per capital grant of $17,388.87. The check will
be transmitted electronically directly to the Illinois Fund account. It should be received
by early summer.
Public Comment –
None
Staff Comment
– None
Report of the Treasurer
Bill Report/Check Register
Treasurer Lindblom presented the report:
Page 1: Amperage Electrical Supply—items ordered by the City
Page 2: $3,667.98 for books ordered from Baker & Taylor
Page 4: Mid America Books, $341, books for children
Page 5: $2,500 for Overdrive for e-book membership (from developer fees)
Page 6: Trico, $875 for boiler problems
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Page 6: Highsmith, LLC, reading progress trackers for summer reading program
TOTAL EXPENDITURES: $13,318.88
Mr. Fredrickson explained the AT&T charges on the City bill list. He said the City
receives 1 bill and it includes the library charges. It was questioned why the charges are
long
co-mingled with the City bill. It was determined this particular bill was AT&T
distance.
Rob also suggested there may have been a mis-coding of the bill at one point
and he will research and advise the Board. The “Call One” bill is received directly at the
library and is for the fax, dial-a-story, fire lines, elevator etc. AT&T is for a T-line and
Comcast.
Budget Report
Ms. Lindblom reported the budget is at 92% of the fiscal year. While the revenues are
down, the library did receive real estate taxes and other miscellaneous income resulting in
96% of the expected revenues. Development fees of $2,150 were received last month.
Rob added that there is a current operations fund surplus of $119,000 with an estimated
$60-$70,000 surplus for the fiscal year. Information regarding the levy was received
from the County and Rob gave a brief report regarding the county money, $664,658.22,
that will be extended to the library for operations.
Payment of Bills
Motion: Barb Johnson moved to pay the bills as follows and Ms. Lindblom seconded.
Payroll: $36,971.72
Bills: $13,318.88
Bills to city: $ 6,109.52
TOTAL: $56,400.12
Roll call vote: Somerlot-yes, Gaebler-yes, LaChance-yes, Chacon-yes, Johnson-yes,
Lindblom-yes, Allen-yes, Gambro-yes. Passed 8-0.
Report of the Library Director
Statistics
Ms. Pfister presented the following report for March:
1. 19,856 transactions were made
2. 1,374 items borrowed by Yorkville from other libraries
3. 790 items loaned to other libraries
4. 625 transactions/reciprocal borrowers
5. 404 items added to collections (25 were donations)
6. 106 new patrons
7. 78 e-book users, all Yorkville
8. 212 checkouts for e-books
9. Men’s book club continues, 4 participants in March
10. Regarding the 100-year celebration committee: scheduling 1 activity each month for
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that year, i.e. meet/greet coffee, float in July 4 parade. When all 12 months are
planned, the ideas will be presented to the Friends and the Board. Mariann Manthei
asked for some money for the celebration. Ms. Pfister asked the Board for $1,000 for
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the event.
Friends Report
:
11. Judy Somerlot/Friends of the Library reported that their group had appropriated
money for a new flag which will be displayed on Flag Day. Next week is National
Library Week and information was sent to various media. The Friends also created
handouts with puzzles/riddles, etc. The used book sale will be held in September.
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A clean-up day for the library yard was tentatively set for April 26 . Judy also
reported on the recent hummingbird program that 103 people attended. The Garden
Club has also asked the Friends to share the cost of a November program.
Michelle Pfister cont…..
12. For Library Week, have handouts, bookmarks and other items for patrons
13. In adult department, handed out pattern for hummingbird & hummingbird cake recipe
14. Had field trip to firehouse
15. Ms. Pfister detailed the monetary donations
16. 27 of 60 magazines adopted
17. Reviewed “Leaves of Wishes”, hope to get 100 books
18. Today’s Business Solutions rebuilt 4 coin-operated copiers
19. Tim from Rec Center asked to use the meeting room temporarily for Parks & Rec
meetings
20. Along with per capita grant, the Library is asked to provide input/survey information
every 2 years. Michelle will complete this form and ask for a Board member to
review.
City Council Liaison
Carlo Colosimo noted that the Council voted 5-3 to approve the additional requested
funds. He said promises were made in the past and need to be kept. The Board thanked
him for his support. Alderman Colosimo also noted that the Mayor has committed to
attending the Trivia Event.
Standing Committees
No reports
Unfinished Business
Trivia Night
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Ms. Somerlot reported on the fundraiser details. The event is April 13.
Building Siding
An email was received from Carl Nauert stating that there is no documentation that Cabot
[paint] was used—the finisher used Sherwin Williams paint, never Cabot, on other jobs.
The finisher has since gone out of business. Mr. Nauert will continue to research.
2013/14 Budget
It was noted that the additional funds requested were granted by the City Council. The
money will be listed as a transfer and part of it will be used to meet expenditures. An
increase in development fees or other revenues will be needed to avoid future deficits.
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There was a brief discussion of the project surplus for next year.
Ms. Lindblom said there were many misconceptions about the library staffing. She
pointed out that some employees work only 4 hours a month or 1 night a month and that
there is only 1 person in the upstairs level at night. Ms. Somerlot said the night situation
is not safe.
Ms. Gaebler suggested that if the revenues do not improve, the library may need to close
additional hours. Another suggestion was to close on a weekday and be open on Sunday.
All agreed the hours need to be reviewed. Alderman Colosimo said many people would
like the library to be open on Sunday. Ms. LaChance asked if there are statistics as to the
least used day. Ms. Pfister said she can get a patron count per day, but it fluctuates on
given days.
Motion: Ms. Johnson moved to accept the budget as proposed by the Finance Committee
as of the February meeting. Ms. Gaebler seconded the motion.
Roll call: Johnson-yes, LaChance-yes, Gaebler-yes, Somerlot-yes, Allen-no, Gambro-
yes, Lindblom-yes. Passed 6-1.
New Business
Public Notice F/Y 2013-2014
The proposed Board meeting dates were presented by Ms. Pfister. She noted that
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November 11is a holiday. All Board members approved meeting on the 3 Monday of
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that month (November 18). Some questions have been raised about the holiday closures
such as President’s Day and the fact that kids are not able to come those days.
Motion: Trustee Allen moved to approve the list of Library Board meeting dates and
holidays as amended. Voice vote approval.
Additional Business
Ms. Gaebler noted that she will be resigning from the Library Board after 21 years. Her
last meeting will be May.
Adjournment
Ms. Johnson moved and Mr. Allen seconded a motion to adjourn the meeting. Adjourned
at 8:15pm.
Minutes transcribed by
Marlys Young, Minute Taker
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