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Library Board Packet 2013 05-13-13 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees Monday, May 13, 2013 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Finance Community Relations Personnel 12. Unfinished Business Building Siding 13. New Business 2013 Library Survey Participants in Public Act 92-0166 Non Resident Card Intergovernmental Agreement/PrairieCAT 14. Executive Session (if needed) For the appointment, employment, compensation, discipline, performance or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment DRAF Yorkville Public Library Board of Trustees Monday, April 8, 2013 , 7pm 902 Game Farm Road — Library Historic Wing The meeting was called to order at 7:00pm by President Beth Gambro. Roll Call Bob Allen-yes, Beth Gambro-yes, Sandy Lindblom-yes, Barb Johnson-yes, Susan Chacon-yes (left 8:01pm), Carol LaChance-yes, Gail Gaebler, Judy Somerlot-yes Absent: Jo Ann Gryder Others Present Library Director Michelle Pfister City Finance Director Rob Fredrickson Liaison Carlo Colosimo Recognition of Visitors – President Gambro recognized the visitors. Amendments to the Agenda: None I Minutes – March 11 , 2013 The minutes were approved as read on a motion by Barb Johnson and second by Carol LaChance. Voice vote approval. Correspondence – Ms. Pfister reported she received a letter from the Secretary of State advising that the Library was awarded a per capital grant of $ 17,388. 87. The check will be transmitted electronically directly to the Illinois Fund account. It should be received by early summer. Public Comment – None Staff Comment – None Report of the Treasurer Bill Report/Check Register Treasurer Lindblom presented the report: Page 1 : Amperage Electrical Supply—items ordered by the City Page 2: $3,667.98 for books ordered from Baker & Taylor Page 4: Mid America Books, $341 , books for children Page 5 : $2,500 for Overdrive for e-book membership (from developer fees) 1 i it Page 6: Trico, $875 for boiler problems Page 6: Highsmith, LLC, reading progress trackers for summer reading program TOTAL EXPENDITURES: $ 13,318.88 Mr. Fredrickson explained the AT&T charges on the City bill list. He said the City receives 1 bill and it includes the library charges. It was questioned why the charges are co-mingled with the City bill. It was determined this particular bill was AT&T long distance. Rob also suggested there may have been a mis-coding of the bill at one point and he will research and advise the Board. The "Call One" bill is received directly at the library and is for the fax, dial-a-story, fire lines, elevator etc. AT&T is for a T-line and Comeast. Budget Report Ms. Lindblom reported the budget is at 92% of the fiscal year. While the revenues are down, the library did receive real estate taxes and other miscellaneous income resulting in 96% of the expected revenues. Development fees of $2, 150 were received last month. Rob added that there is a current operations fund surplus of $ 119,000 with an estimated $60-$70,000 surplus for the fiscal year. Information regarding the levy was received from the County and Rob gave a brief report regarding the county money, $664,658.22, that will be extended to the library for operations. Payment of Bills Motion: Barb Johnson moved to pay the bills as follows and Ms. Lindblom seconded. Payroll: $36,971 .72 Bills: $ 13,318.88 Bills to city: $ 6, 109.52 TOTAL: $56,400. 12 Roll call vote: Somerlot-yes, Gaebler-yes, LaChance-yes, Chacon-yes, Johnson-yes, Lindblom-yes, Allen-yes, Gambro-yes. Passed 8-0. Report of the Library Director Statistics Ms. Pfister presented the following report for March: 1 . 19,856 transactions were made 2. 1 ,374 items borrowed by Yorkville from other libraries 3 . 790 items loaned to other libraries 4. 625 transactions/reciprocal borrowers 5. 404 items added to collections (25 were donations) 6. 106 new patrons 7. 78 e-book users, all Yorkville 8. 212 checkouts for e-books 9. Men's book club continues, 4 participants in March 10. Regarding the 100-year celebration committee: scheduling 1 activity each month for that year, i.e. meet/greet coffee, float in July 4th parade. When all 12 months are planned, the ideas will be presented to the Friends and the Board. Mariann Manthei 2 asked for some money for the celebration. Ms. Pfister asked the Board for $ 1 ,000 for the event. Friends Report: 11 . Judy Somerlot/Friends of the Library reported that their group had appropriated money for a new flag which will be displayed on Flag Day. Next week is National Library Week and information was sent to various media. The Friends also created handouts with puzzles/riddles, etc. The used book sale will be held in September. A clean-up day for the library yard was tentatively set for April 261' . Judy also reported on the recent hummingbird program that 103 people attended. The Garden Club has also asked the Friends to share the cost of a November program. Michelle Pfister coot. . . .. 12. For Library Week, have handouts, bookmarks and other items for patrons 13 . In adult department, handed out pattern for hummingbird & hummingbird cake recipe 14. Had field trip to firehouse 15 . Ms. Pfister detailed the monetary donations 16. 27 of 60 magazines adopted 17. Reviewed "Leaves of Wishes", hope to get 100 books 18. Today's Business Solutions rebuilt 4 coin-operated copiers 19. Tim from Rec Center asked to use the meeting room temporarily for Parks & Rec meetings 20. Along with per capita grant, the Library is asked to provide input/survey information every 2 years. Michelle will complete this form and ask for a Board member to review. City Council Liaison Carlo Colosimo noted that the Council voted 5-3 to approve the additional requested funds. He said promises were made in the past and need to be kept. The Board thanked him for his support. Alderman Colosimo also noted that the Mayor has committed to attending the Trivia Event. Standing Committees No reports Unfinished Business Trivia Night Ms. Somerlot reported on the fundraiser details. The event is April 13". Building Siding An email was received from Carl Nauert stating that there is no documentation that Cabot [paint] was used—the finisher used Sherwin Williams paint, never Cabot, on other jobs. The finisher has since gone out of business. Mr. Nauert will continue to research. 2013/14 Budget It was noted that the additional funds requested were granted by the City Council. The money will be listed as a transfer and part of it will be used to meet expenditures. An increase in development fees or other revenues will be needed to avoid future deficits. 3 There was a brief discussion of the project surplus for next year. Ms. Lindblom said there were many misconceptions about the library staffing. She pointed out that some employees work only 4 hours a month or 1 night a month and that there is only 1 person in the upstairs level at night. Ms. Somerlot said the night situation is not safe. Ms. Gaebler suggested that if the revenues do not improve, the library may need to close additional hours. Another suggestion was to close on a weekday and be open on Sunday. All agreed the hours need to be reviewed. Alderman Colosimo said many people would like the library to be open on Sunday. Ms. LaChance asked if there are statistics as to the least used day. Ms. Pfister said she can get a patron count per day, but it fluctuates on given days. Motion: Ms. Johnson moved to accept the budget as proposed by the Finance Committee as of the February meeting. Ms. Gaebler seconded the motion. Roll call: Johnson-yes, LaChance-yes, Gaebler-yes, Somerlot-yes, Allen-no, Gambro- yes, Lindblom-yes. Passed 6- 1 . New Business Public Notice F/Y 2013-2014 The proposed Board meeting dates were presented by Ms. Pfister. She noted that November 11 is a holiday. All Board members approved meeting on the 3rd Monday of that month (November 18`h). Some questions have been raised about the holiday closures such as President's Day and the fact that kids are not able to come those days. Motion: Trustee Allen moved to approve the list of Library Board meeting dates and holidays as amended. Voice vote approval. Additional Business Ms. Gaebler noted that she will be resigning from the Library Board after 21 years. Her last meeting will be May. Adjournment Ms. Johnson moved and Mr. Allen seconded a motion to adjourn the meeting. Adjourned at 8 : 15pm. Minutes transcribed by Marlys Young, Minute Taker 4 YORRVO.LE PUBLIC LIBRARY RUDGETREPORT FOR THE PERIOD ENDING APRIL 30, 2013 ACNALS BY MON1A(CM 9art) %of Fixal)lv e% ID: )SM 33Y° IT.6 50% S8% 6/% ]SY. 83% 93% r00% e Brc ACCONXUMC0. OESR19ON ml2 JwrZ IJ O[bmi Nmlmli Jev U Fhav ll MercMV A eLLJ M AXNL'AL BUO4Li %uf9WFt LIBRARY OPERATIONS REVENUES Tans A2A00-40-00-0005 PROPERTY TAXES-LIBRARY 98.981 1 246,721 9,269 42.415 265534 IG205 1 12]80 - - - - - 691,905 700.000 98.84% H2-000-40-004012 PROPERTY TAXES-FOX NO TIF - _ _ - - - - - - - zsoG DoD% fnre mar 82AOO4 D2D PERSONAL PROPERTY TAX 739 - 955 115 - 727 278 738 - 231 1,1]1 4.956 5000 9908% 82-000-01-0041]0 STATE GRANTS - - 1,500 - 17,352 - - - 18.852 1].200 10961% Fines &For erm - 82A00-0390-0330 LIBRARYFNES 994 888 765 572 500 837 903 7G1 834 029 824 744 9,404 13,000 R.3J% Charges or56mce 82-00044.004401 LIBRARY SUBSCRIPTION CARDS 1367 1,603 600 650 1.019 452 230 156 1.423 793 928 1,203 10,434 12,000 8695% tl2AUU4p-064422 COPY FEES 204 153 175 216 181 306 251 147 225 230 314 339 2,]48 3,000 91.61°0 A2.000-04.004466 P0.OGRAM FEES 93 44 Sp ]4 119 51 61 133 ]8 51 82 168 1.008 2,000 50.38% 1 rmen Eamm X2.00045.004500 NVESTMENT EARNINGS 82 83 108 116 103 115 114 120 117 99 103 98 1,257 150 838.19°. Rerm6urremenry 82-000-06-0D-0670 REIMB - EMP INS CONTRIBUTIONS R4 724 R4 724 724 )Zp 724 R4 R4 724 R4 RJ 8,685 6,670 130.21% 82-000-06.00-4671 REIMS - LIFE NSURANCE 59 59 59 59 59 i9 59 i9 59 59 59 59 ]II 636 111.86% Miscellaneous H2-00040 04920 RENTAL NCOME 131 150 100 160 150 150 118 123 ISO 152 111 121 1,556 2,000 7].80% 82,00048-0D4824 DVD RENTAL NCOME 349 45) 537 507 374 309 294 298 442 426 457 354 4.884 4,500 108.54° H2A00-0H-00-0032 OR 142 200 - 40 - 906 300 222 462 3,965 2,205 1,823 9,265 2,000 463.25% 82-ODU48-004850 MISCELLANEOUS INCOME 33 13 87 26 26 51 25 - 58 425 38 66 848 OrMr Flrtannn Sovrres fl2-000-09ti04901 TRANSFER FROM GENERAL 9,)33 1,801 1,801 2,151 840 960 - 2,312 3.G]I 2395 LISS - 26.819 4t,9Je 63 89% TOTAL REVENUES: LIBRARY 113,630 252,895 15,241 49165 269,637 39,285 15,859 5,299 8,980 9,157 7231 6,8]1 793.330 817,634 9].D3% LIBRARY OPERATIONS EXPENDITURES Salaries" Wa u 82420-50-00-5010 SALARIES & WAGES 18.]0] 19.431 10.]0] 29,060 18,]0] 18,]0] 18,]0] 18,]0] 18,]0] 18,]3] 29.060 Im 911 245,000 99.56% 82420-50AU-5015 PART-TIME SALARIES 14,207 16,193 14,085 20.716 13,594 13,930 13,019 12,482 11,454 13.609 20.396 783 195,000 89.63% Benefits 82-820-52AO-5212 RETIREMENT PLAN CONTRIBUTION 1,803 1.873 1,803 2.705 1,803 1.803 1,803 3 ]64 2.00] 2,007 3.011 991 26.692 A173 82-H2O-52-00-5214 MCA CONTRBUTION 2463 2,51] 2053 3,6]6 2416 2661 2,372 2,331 2252 2.417 3.652 366 38,000 82-820-52-00-5216 GROUP HEALTFI NSURANCE 8.308 0,0447 5,553 Ig578 IIOUI 5621 - 10623 6235 10,019 6.]24 .0]6 102,8]7 82-820-52.00-5222 GROUP LIFE NSURANCE 36 135 86 86 8G 8G 86 BG 86 86 86 .02] 1.410 82-820-52-00-5223 DENTAL NSURANCE 469 523 496 496 992 J96 - 992 496 496 496 ,950 6,826 A2-820-5290-5226 VISION NSUItANLE 54 Sq 54 54 54 54 54 54 54 s4, 54 643 7]D YOR LE PUBLIC LEBRARY HUDGETREPORT FOR THE PERIOD ENDING APRIL 30, 2013 ACNALS HY MONtfl(Cm6 Hub) Mp/F l➢w an II94 JSx 33% I)% 5%6 SBYe 5m )S% 83% ➢X6 J00% VuNo-Otk ANNUAL GYOVMNRMB80. OHSWM0N M m Jwrll U A U 4 Arli OebherQ Nbmn " Wgb u JOB 13 Hebnb ll M u A U TWe6 HUOOHP 'ReMH t 82.820-52X0.5230 UNEMPLOYMENTINSURANCE 1.035 - 350 - 120 - - - 930 (1.]78) 310 967 8286 2256% 92-820-52.00.5231 LiABiLITY INSURANCE 8,498 1,801 1,801 1,801 840 840 - 1,19 4.234 2,620 1,155 - 26,962 37,692 66.19°A COnbPCNOL$emce3 82-820-54-00.5415 TRAVEL& LOOGMG - 200 303 135 - - - - - 25 H - 754 500 150]1% 82-820-54A0-5426 PUBLISHING& ADVERTISING - - - - - - _ - 100 000% 82-820-54.00-5440 TELECOMMUNICATIONS - 751 785 1,321 795 481 807 794 1.085 8% 1.40] 930 10,011 8.500 117.27% 82-820-54.00-5452 POSTAGE & SHIPPING - - 6 2 2 17 4 - 14 K2169 8 244 1.000 24.36% 92-820-544)0-5460 DUES& SUBSCRIPTIONS 78 _ 210 5,401 2,100 - - 48 43 8,3]9 14,000 59.85% 82-820-54.00-5462 PROFESSIONAL SERVICES 963 3,943 2,382 1.837 1,648 WI 3,1)2 1.229 2,241 10,462 1.49) 32.389 29.000 11169% 82820-54.005466 LEGAL SERVICES - - - 360 - - - - _ 360 2000 1800% R2 820-544)0-5469 AUTOMATION 3,395 ) - 869 3,866 - 3,836 - 16,956 - - 29,921 35,000 8263% 82-820-54.00.5480 UTILITIES - - 300 204 151 215 483 649 1,370 1,818 1,)52 8,536 15250 54.19% 82-820-54405495 OUTSIDE REPAIR&MAINTENANCE 736 91 536 384 - 864 I,40G - ]5 3,999 5,000 ]998% 82-820-54X0-5498 PAYING AGENT FEES - - 375 3)5 - - - - - - - 769 749 100.00% supplies 82-820-56-00-5610 OFFICE SUPPLIES - 793 295 187 1,054 36 817 525 - 211 318 929 q3,8892.00D 0 65.17% 82-820-56X0-5620 OPERATING SUPPLIES - 228 912 1,198 949 602 153 909 407 55 375 681 0 86.30% 82-820-56X0-5635 COMPNER EQIIRMEM&SOFTWARE 1,550 - - 000% 82.820.564)0-5640 REPAIR & MAINTIRIANCE - - - _ - 402 000% 82.820.5640-5671 LIBRARY PROGRAMMING - - - 44 84 84 12 159 53 60 54 33 00 29.18% 82-820-56-00-5685 DUOS - 280 204 135 95 194 - - 446 244 401 402 00 119.89% 8242N5640-5698 MEMORIALS & GIFTS - - - - - 100 609 227 225 332 155 2.187 00 19446% 92-820-56X0-5699 MISCELLANEOUS - - _ _ 50 0.00% Con 82-826]0X07799 CONTINGENCIES - - - - - 50 - 5 40 - - 95 1,000 Odes Financm Uxs TRAN 82-820-99-00-9983 9FERTO LIBRARY DEBT BERYICE 1,822 1.824 - 3.647 1,511 24139% TOTAL "" REVENUES 113,630 252X95 15,241 49265 269,632 39MS ISA59 52'19 8,990 9,15) 1,231 6,8]1 793}30 817A34 97.03% TOTAL FUND EXPENDI]'ORES 62X28 55,051 SL041 75}76 60,10 5;243 48,096 55203 . 69,]37 .65,114 71,2]8 tl995 X3,253 ]94,413 89]8% FUND SURPLUS (DBFICEO 53.60E 1971843 1 (35,900) (26.112) 209,538 1 (12,958) (3223]) (499N) (60,737) (55,957) (54,Of) (41,124) $0,077 1 23221 BEGINNING FUND BALANCE 388,831 FUND SURPLUS (DEFICR7 80,077 2 YORICIT LE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING APRIL 30, 2013 AMALSBYMONTR(CUh W4) Y4oFFucd lir 9% Ifib 25% 33% 4M 50M 58% T% A% 83% 92% 100% Ynwo-Dak ANNUAL CCOVMNUmmm DASC[SPTION Mn-p ]arv1S JuME IS A emher4 Ocmberli Novppbnli 0.m,6m11 Jmu U Te6 ll M�rctrll Lt T,Mb BW6[T %,rawpf ENOLNG RESERVED FUND BALANCE 333,820 ENDING UNRESERVED FUND BALANCE 135,088 ENDING TOTAL FUND BALANCE 468,908 LIBRARY DEBT SERVICE REVENUES RM0040-004DI5 PROPERTY TAXES-DEBT SERVICE 1 113,248 282,285 1 10,606 48,529 1 3G3,8101 18,541 1 14,6= 1 1 791.640 ]95,488 99.52% 83-00045-001500 MVESTMENT EARNMOS - 6 - - 3G 64 58 36 - - - 200 300 66 % R1-00049-004982 TRANSFER FROM LIORARY OPS te22 _ _ _ - Lg26 - 3.64) 1,511 24L39% TOTAL REVENUES: LI6AARV DEBT SERVICE 115.0]0 282391 10,604 48429 30Y846 18,605 14,680 36 - - 1.826 - 79RM8 )9],299 99.)7% LIBRARY DEBT SERVICE EXPENDITURES 2005E Bone 83-830-83-00-8000 PRMCBPAL PAYMENT - _ _ 290.000 - - 290.000 290000 10000%. 83.830.83-00-8050 MTERESi PAYMENT - 154,563 - _ - 154,563 - - - - 309.125 309,125 100.00% 2005BonO 83.830-'4-00-8000 PRMCI?ALPAYMENT - - - - - 150000 - - - - 150000 150.000 100,OTI. 83-830-84-00-8050 MTERESTPAYMENT 23.181 _ 46.369 46,363 100.00% TOM FUND REVENUES 115.070 282391 10,604 "'529 303,816 IB,NM 14,680 36 795,488 ]9]399 99.])% TOTAL FUND EXPENDIPURES - 1]],]40 - - - 617,]Oa - - - ]95,488 ]95.488 100.00% FUND SURPLUS (DEFICI'T) 115.070 104,54] 10,604 M,529 303916 18,605 14,680 (61],]08) - - LB26 - - 1911 LIBRARY CAPITAL REVENUES 64-00042-004314 DEVELOPMENT FEES 2,500 - - 10,800 4,000 3.500 1 3.450 1 150 1 3,000 5.150 2.150 3,000 3).)00 IG350 23200% 84 40045-004500 MVESTMENT EARNMGS 0 0 0 0 1 1 1 1 ] 1 1 8 100 1 7.61% TOTAL REVENUES: LIBRARY CAPITAL 2500 0 0 10,800 4,ODI 1 3501 3,451 151 3,01 5.151 2,151 1 3.001 3],]08 16350 230.63 LIBRARY CAPITAL EXPENDITURES 94-84046-00-5635 COMPUTMEQIIMMENT& ROFR4 _ _ 84-840-56-00-5683 AUDIO B00KS - - _ 0.00% 84-840-56-M-5684 COMPACT DISCS & OTHER MUSIC - - 84-840-56-00.5685 DVD'S - _ - - 204 432 Ie - 654 - 000% 84-840-56.00.5686 BOOKS - 423 208 6 762 503 3.486 1,699 3,367 1.626 1.994 4,505 18,580 13.4)4 13790% TOTAL FUND REVENUES 2500 0 0 ]0,600 AM 3,501 3,0.51 151 3,01 5351 2,151 3,001 3],]08 16,350 1 230.63% TOTAL FUND EXPE"EURES - 423 208 6 762 $03 3.690 2,131 3,385 116M I" 005 19,2M 13474 142.7S% PIM SURPLUS(DEFICIT) 4500 (422) (208) 10,]90 3,239 2,997 (739) OXIB (385) 3,525 1 157 1 (USO4) 18.0)4 2,876 3 TIME : 12 : 00 : 30 CHECK REGISTER PRG ID : AP215000 . WOW FISCAL CHECK 12/ 13 ' CHECK DATE : 05 / 13 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ----- ---- . 103398 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0456054- IN 04 / 11 / 13 01 LAMPS 82-820 -56 -00 -5640 112 . 80 INVOICE TOTAL : 112 . 80 CHECK TOTAL : 112 . 80 103399 ATT AT&T 3122891936 -0413 04 / 16 / 13 01 MONTHLY CHARGES 82- 620-54-00-5440 273 . 98 INVOICE TOTAL : 273 . 98 6305534354-0413 04 /25 / 13 01 MONTHLY CHARGES 82-820-54-00-5440 357 . 31 INVOICE TOTAL : 357 . 31 CHECK TOTAL : 631 . 29 103400 BAKTAY BAKER & TAYLOR 2028030198 03 /26 / 13 01 BOOKS 82-820-56 -00-5698 310 . 67 INVOICE TOTAL : 310 . 67 * 2028043888 03 /29 / 13 01 BOOKS 82-820-56-00 -5698 371 . 00 INVOICE TOTAL : 371 . 00 * 2028046150 04 / 01 / 13 01 BOOKS 82- 820-56 -00 -5698 410 . 91 INVOICE TOTAL : 410 . 91 * 2028065274 04 / 05 /13 01 BOOKS 84- 840-56-00-5686 1 , 463 . 55 INVOICE TOTAL : 1x463 . 55 2028070447 04 / 08 / 13 01 BOOKS 84- 640-56 - 00 -5686 580 . 62 INVOICE TOTAL : 580 . 62 2026100526 04 / 17/ 13 01 BOOKS 82- 620-56 -00-5698 219 . 28 INVOICE TOTAL : 219 . 28 � 1 _ TIME : 12 : 00 : 30 CHECK REGISTER V- PRG ID : AP215000 . WOW CHECK DATE : 05 / 13 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103400 BAKTAY BAKER & TAYLOR 2028109580 04 / 18 / 13 01 BOOKS 84- 840 -56 -00-5686 317 . 87 INVOICE TOTAL : 317 . 87 2028130369 04 /26 / 13 01 BOOKS 84-840 -56-00-5686 449 . 17 INVOICE TOTAL : 449 . 17 CHECK TOTAL : 4 , 123 . 07 103401 CAMBRIA CAMBRIA SALES COMPANY INC . 33561 03 /28 / 13 01 GLOVES 82- 820 -56-00 -5620 157 . 20 INVOICE TOTAL : 157 . 20 33679 04 /29 / 13 01 TOILET TISSUE, PAPER TOWEL , 82- 820 -56 -00-5620 621 . 06 02 GARBAGE BAGS , ' KLEENEX, BLEACH , * * COMMENT * * 03 SOFT SOAP, TOILET BOWL CLEANER * * COMMENT * * INVOICE TOTAL : 621 . 06 CHECK TOTAL : 778 , 26 103402 CANBLMEC CANNONBALL MECHANICAL CORP 23698 04 /25 / 13 01 TEST AND CERTIFICATION 82- 620 -54-00-5462 442 . 50 INVOICE . TOTAL : 442 . 50 CHECK TOTAL : 442 . 50 103403 CINTAS CINTAS FIRST AID & SAFETY F9400043682 04 / 18 / 13 01 ANNUAL EXTINGUISHER INSPECTION 82-820 -54-00 -5462 124 . 95 INVOICE TOTAL : 124 . 95 CHECK TOTAL : 124 . 95 103404 HOMEDEPO HOME DEPOT - 2- TIME : 12 : 00 : 30 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 05 / 13 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM - NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103404 HOMEDEPO HOME DEPOT 4140462 04 / 10 / 13 01 LADDER 82- 820-56 -00-5620 280 . 09 INVOICE TOTAL : 280 . 09 CHECK TOTAL : 260 . 09 103405 JEWEL JEWEL 040313 04 / 03 / 13 01 STORYTIME SNACKS 82-820-56 -00-5671 25 . 09 INVOICE TOTAL : 25 . 09 041513 04 / 15 / 13 . 01 STORYTIME SUPPLIES 82- 820 -56- 00-5671 56 . 63 INVOICE TOTAL : 56 . 83 041713 04 / 17/ 13 01 _READING SUPPLIES 82 -820 -56-00 -5671 157 . 76 INVOICE TOTAL : 157 . 76 050113 05 / 01 / 13 01 DONKEY CHIPS , SALSA, COOKIE 82-820 -56 -00-5671 20 . 48 INVOICE TOTAL : 20 . 46 CHECK TOTAL : 260 . 16 103406 KCRECORD KENDALL COUNTY RECORD 19920 04 / 18 / 13 01 HOLIDAY CLOSURE NOTICE , BOARD 82 - 820 -54- 00 -5426 22 . 00 02 MEETING DATES ** COMMENT * * INVOICE TOTAL : 22 . 00 CHECK TOTAL : 22 . 00 103407 KONICAMI KONICA MINOLTA BUSINESS 224288255 04 / 04 / 13 01 COPIER CHARGES 82- 820 - 54- 00 -5462 534 . 83 INVOICE TOTAL : 534 . 83 224297139 04 / 05 / 13 01 COPIER CHARGES 82-820 -54-00 -5462 9 . 69 INVOICE TOTAL : 9 . 69 -3- TIME : 12 : 00 : 30 - CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 05 / 13 /13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103407 KONICAMI KONICA MINOLTA BUSINESS 224379133 04/ 18 / 13 01 COPIER CHARGES 82-820-54- 00 -5462 11 . 88 INVOICE TOTAL : 11 . 88 CHECK TOTAL : 556 . 40 103408 MENLAND MENARDS - YORKVILLE 24953 04 /09 / 13 01 SILICONE 82-820-56 -00-5620 23 . 22 INVOICE TOTAL : 23 . 22 26814 04/26 / 13 01 RUBBER GLOVES , LEAF SAGS , 82-820 -56-00-5620 56 . 99 02 DUSTER * * COMMENT * * INVOICE TOTAL : 56 . 99 CHECK TOTAL : 80 . 21 103409 MIDWTAPE MIDWEST TAPE 90873885 04/ 01 / 13 01 DVD 82-820 -56 -00 -5685 22 . 99 INVOICE TOTAL : 22 . 99 90891696 04 / 08 / 13 ' 01 DVDS 84-840-56 -00-5685 218 . 92 INVOICE TOTAL : 218 . 92 90905530 04/ 12 / 13 01 DVDS. 84 - 840-56-00-5685 219 . 91 INVOICE TOTAL : 219 . 91 90924160 04 / 22 / 13 01 DVDS 84-840 -56 -00-5685 355 . 85 INVOICE TOTAL : 355 . 85 90942784 04 / 29 / 13 01 DVDS 84- 840-56 -00-5685 319 . 88 INVOICE TOTAL : 319 . 88 CHECK TOTAL : 11137 . 55 -4- TIME : 12 : 00 : 30 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 05 / 13 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM . AMT 103410 NICOR NICOR GAS 91-85-68-4012 8-0313 04 /10 / 13 01 902 GAME FARM ROAD 82-820 -54 -00-5480 1 , 125 . 00 INVOICE TOTAL : 1 , 125 . 00 CHECK TOTAL : 1 , 125 . 00 103411 OFFWORK OFFICE WORKS 218932 04 / 10 / 13 01 PAPER 82- 820-56 -00 -5610 28 . 98 INVOICE TOTAL : 28 . 98 CHECK TOTAL : 28 . 98 103412 PFISTERM PFISTER, MICHAELEEN 041913 04 / 19 / 13 01 MILEAGE REIUMBURSEMENT FOR 82- 820-54-00-5415 44 . 14 02 TRAVEL TO PRAIRIE DELEGATES * * COMMENT * * 03 ASSEMBLY * * COMMENT * * INVOICE TOTAL : 44 . 14 CHECK TOTAL : 44 . 14 103413 PRAIRCAT PRAIRIECAT 2338A 04 / 11 / 13 01 APRIL FEES 82- 820-54-00-5468 1 , 278 . 81 INVOICE TOTAL : 1 , 278 . 81 CHECK TOTAL : 11278 . 81 103414 STERLIFP STERLING FIRE PROTECTION, LLC 100560 04 / 01 / 13 01 INSPECT AND TEST WET SYSTEM 82-820-54-00-5462 374 . 00 INVOICE TOTAL : 374 . 00 CHECK TOTAL : 374 . 00 -5- TIME : 12 : 00 : 30 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 05 / 13/ 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103415 THYSSEN THYSSENKRUPP ELEVATOR CORP 3000470592 04 / 01 / 13 01 APRIL ELEVATOR MAINTENANCE 82-820-54-00 -5462 224 . 57 INVOICE TOTAL : 224 . 57 CHECK TOTAL : 224 . 57 103416 TRICO TRICO MECHANICAL SERVICE GROUP 3064 03 /31 / 13 01 REPLACED 2ND STAGE IGNITION 82-820-54-00-5462 21199 . 55 02 MODULE IN BOILER, WIRED NEW * * COMMENT * * 03 BOARD , GREASED PUMPS * * COMMENT * * INVOICE TOTAL : 21199 . 55 CHECK TOTAL : 21199 . 55 103417 VISA VISA 042613 -L 04 /26 / 13 01 MARCH INTERNET 82- 620-54- 00-5440 126 . 90 02 SOFTWARE AND MAINTENANCE 84-840-56 - 00-5635 11761 . 75 03 ANNUAL AGREEMENT * * COMMENT * * 04 STORYTIME SUPPLIES 82- 820-56 - 00-5671 31 . 48 INVOICE TOTAL : 1 , 920 . 13 CHECK TOTAL : 11920 . 13 103418 WAREHOUS WAREHOUSE DIRECT 1911215- 0 04 / 11 / 13 01 PAPER, TONER, NAME BADGES 82- 820 -56 -00 -5610 253 . 76 INVOICE TOTAL : 253 . 76 CHECK TOTAL : 253 . 76 103419 YORKPC YORKVILLE PC 1415 04 /24 / 13 01 COMPUTER & PRINTER 84-840 -56 - 00-5635 1 , 391 . 10 INVOICE TOTAL : 1 , 391 . 10 � 6� TIME : 12 : 00 : 30 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 05 / 13 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103419 YORKPC YORKVILLE PC ' 1416 04 /24 / 13 01 JAN - APRIL SERVICE 82-820-54-00-5462 21400 . 00 INVOICE TOTAL : 2 , 400 . 00 ' CHECK TOTAL : 31791 . 10 103420 YOUNGM MARLYS J . YOUNG 040813 04 /23 / 13 01 APRIL 8 MEETING MINUTES 82- 820-54-00-5462 66 . 25 INVOICE TOTAL : 66 . 25 CHECK TOTAL : 66 . 25. TOTAL AMOUNT PAID : 19 , 855 . 57 TIME : 12 : 10 : 58 CHECK REGISTER PRG ID : AP21500o . WOW FISCAL YEAR 13/ 14 CHECK DATE : 05 / 13 / 13 CHECK 0 VENDOR # INVOICE INVOICE ITEM NUMBER DATE 0 DESCRIPTION ACCOUNT $ ITEM AMT 103421 KOLLUMJ JASON KOLLUM 061813 05 / 06 / 13 01 JUNE 18TH PERFORMANCE CHARGE 82-820-56-00-5698 395 . 00 INVOICE TOTAL : 395 . 00 CHECK TOTAL : 395 . 00 103422 PRAIRCAT PRAIRIECAT 2338E 04/ 11 /13 01 MAY - JUNE FEES 82-820-54-00-5468 2 , 557 . 61 INVOICE TOTAL : 2 , 557 . 61 CHECK TOTAL : 2 , 557 . 61 103423 SOUND SOUND INCORPORATED R120769 04/ 12 / 13 01 MAINTENANCE CONTRACT FOR 82-820-54-00-5462 752 . 07 02 MAY - JULY 2013 * * COMMENT * * INVOICE TOTAL : 752 . 07 CHECK TOTAL : 752 . 07 TOTAL AMOUNT PAID : 3 , 704 . 68 _g_ YORKVILLE PUBLIC LIBRARY PAYROLL SUMMARY April 12, 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 157790.91 - 15,790 .91 1 , 003.61 11180 .36 17,974.88 TOTALS $ 15 ,790 .91 $ - $ 15, 790 .91 $ 1 ,003.61 $ 1 , 180 .36 $ 17,974.88 PAYROLL SUMMARY April 26, 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 16, 012.47 - 16,012 .47 11003.61 . 15197.27 183213.35 TOTALS $ 16 ,012.47 $ - $ 16, 012.47 $ 11003 .61 $ 17197.27 $ 18 ,213.35 TOTAL PAYROLL $ 36, 188.23 - 9- YORKVILLE PUBLIC LIBRARY BILL LIST SUMMARY Monday, May 13, 2013 PAYROLL Dare BI-WEEKLY 4/12/2013 $ 172974.88 BI-WEEKLY 412612013 $ 18,213.35 TOTAL PAYROLL $36, 188 .23 ACCOUNTS PAYABLE BILL LIST - FYI 5/1312013 $197855.57 BILL LIST - FY14 5/13/2013 $37704.68 TOTAL BILLS PAID $232560 .25 CITY BILL LIST ATrT LONG DISTANCE - MARCH 4/2312013 $92 .87 BCBS - MAY DENTAL INSURANCE 4/23/2013 $495. 86 BCBS6MAY HEALTH INSURANCE 4/2312013 $5,311 .58 CALL ONE - MARCH CHARGES 4/23/2013 $86 . 18 EYEMED - MAY VISION INSURANCE 5/1412013 $53.60 GLATFELTER FINANCIAL - LIABILITY INSURANCE 5/14/2013 $828.20 TOTAL BILLS PAID ON CITY RUN $6 ,868 .29 TOTAL DISBURSEMENTS $669616.77 - 10- YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF APRIL 30, 2013 FISCAL YEAR 2013 May June July August September October November December January February March April 2012 2012 2012 2012 2012 2012 2012 2012 2013 2013 2013 2013 Library Operations Old Second $20,785 $256,867 $285,823 $258,438 $462,957 $449,952 $417,570 $364,304 $301747 S2",W $181.082 $133,818 Building Old Second $6,794 $6,372 56,164 515,958 $16,196 $19,694 $19,505 $20,825 $17,591 $18,966 $2,122 $19,768 Development Fees Library Operations IMET $332,818 $332,892 $332,969 $333,055 $333,147 $333,243 $333339 $333,443 5333,545 $333,633 $333,728 $333,820 Reserve Library Operations Illinois Funds $98,976 $1 S20 $40 S40 $40 S40 $40 $40 $40 S36 $36 Library t Illinois Funds S113'256 Seervrvice ice $282,295 $228,400 $276,929 $580,775 5599,380 $614,060 -S4 -84 -$4 $0 so Library Operations Earthmover $25 $25 $25 $25 $25 $25 $25 $25 $25 $25 $25 $25 Total: 5572.653 5878,d52 $853,400 5884,465 51,393,141 51,402,333 81,384,539 $718,633 $652,943 5597,306 5536,993 &18],467 PAYROLL 1STPAY PERIOD $ 18,358 $ 18,998 S 19,036 $ 18,195 $ 17,993 % 18,688 $ 18,114 S 17,366 $ 17,186 8 17981 $ 18,147 S 17,975 2ND PAY PERIOD $ 18,821 $ 19,016 S 18,013 S 18,546 $ 18,527 $ 16,193 5 17,787 S 17,957 $ 17234 $ 18,759 $ 18,566 S 18,213 3RD PAY PERIOD $ $ $ - $ 18,41] $ $ $ $ $ Tout $ 37,180 $ 38,015 $ 37,049 1 5 55,158 S 36,520 1 $ 36,881 $ 35,901 $ 35,323 5 34,420 S 36,740 $ 55,118 $ 36,188 APRIL 2013 STATS REPORT OMNI a-book report:There were 176 unique users in April with 253 checkouts. APRIL TRANSACTION LOCATIONS BY TRANSACTION TYPES Check- All Check- All Holds Holds Check- Transactions out+ outs Renewals Placed Filled ins Usage Renewals or o r nh f i us Yorkville Public yk 19502 8038 7334 704 366 1847 7708 1543 Library- YKBB-3 Yorkville borrowed 1591 items from other libraries in April. Yorkville lent 804 items to other libraries in April. There were 518 transactions to Reciprocal borrowers in April at Yorkville. Items added April Yorkville Public 326 Library- YKBB-3 Patrons added April Yorkville Public yk 101 Library- YKBB-3 April Public Relations Articles — Photos - Kendall Country Record - Beacon News Patch - Sun Times Web Site Meetings, Workshops Staff Meeting — PrairieCat Delegates Assembly Civic Center — Pfister/DeBord - Mendota Programs, Activities Number Attending Adult Programs Adult Book Discussion 2"d Thursday of each month 7 Lunch Time Book Club 2"d Wednesday of each month 7 Men's Book Club 3`d Thursday of each month 4 Friends Meeting 15 Threads and More 18 Hummingbird 103 Trivia Night 65 Library Yard Clean Up Day 7 Young Adult Programs Teen Meeting (4 Times) 85 Pre-Teen Meeting (3 Times) 23 HELP - Helping Environments for Local People High School Visit (4 Days) 80 Teen Group Created Video and handed out cupcakes for National Library Week Children Programs Tot's and Toddlers (4 Programs) 72 Open Story Time 6 Little Readers (2 Programs) 15 Story Time Field Trip 11 Read with Paws 13 Art Lady 25 Middle Readers (3 Programs) 21 j Saturday Afternoon Craft 2 Big Kids Book Club 6 Boy Scout Tour 17 Career Day at We Grow Kids 60 Kindergarten Round Up (2 Programs) 75 Patron Count 6,445 Teens Volunteers Alex Vazquez, Marianna Gatz, Ryan Wierzibicki, Luisaniz Avila, Michelle Kush and Scott Stevens Volunteers MeganGessler, Dale Pranga Meeting Room Library- 11 City- Rent-3 Gifts and Memorials $20.00 Memorial for Kathryn Henne from Rita Murphy Leaves of Wishes Book Tree - $748 O Eric C . Weis Office of the State 's Attorney Y m,., „ , % State 's Attorney goo rw^•' Yr Kendall Count Illinois Kendall County Courthouse (630) 553-4157 807 W. John St. Fax (630) 553-4204 Yorkville, IL 60560 April 15, 2013 Kendall County Public Bodies or Taxing Districts RE: OPEN MEETINGS ACT TRAINING To Whom It May Concern : The Kendall County State's Attorney's Office, along with a representative of the Illinois Attorney General's Office, will be presenting a seminar on the Illinois Open Meetings Act. This seminar is open to all elected or appointed officials of Kendall County taxing districts and public bodies. There will be a presentation on the Illinois Open Meetings Act, complete with examples and illustrations. There will also be an opportunity to ask questions at the end of the presentation . This seminar should be of interest to all members of public bodies and taxing districts in Kendall County. This training is designed to take a proactive approach in order to ensure compliance with the Illinois Open Meetings Act. Officials will learn the proper compliance procedures and how to avoid inadvertent violation of the Open Meetings Act. Please plan to join us at the Kendall County Courthouse, located at 807 West John Street, Yorkville, jury assembly room, on Wednesday, May 15th1 2013 at 6:00 p.m. for this important j and informative training seminar. No official business will be discussed during this training. There is NO charge for the training seminar. Please R.S.V. P. to Janet Stroup, Office Manager at (630) 553-4157 if you are able to attend . Space is limited . Yours truly, e� 67z_G Eric C. Weis State's Attorney Kendall County, Illinois SECOND AMENDED INTERGOVERNMENTAL AGREEMENT ESTABLISHING PRAIRIECAT AND AUTHORIZING MEMBERSHIP IN PRAIRIECAT FULLY PARTICIPATING BASIC ONLINE UNION LISTING (Check appropriate participation level) I WHEREAS, each of the entities listed on Exhibit A to this Agreement is either a local library established pursuant to the Local Library Act, 75 ILCS 5/ 1 -0. 1 , et seq. , a public library district established pursuant to the Public Library District Act, j 75 ILCS 16/ 1 - 1 et sea . , a school district established pursuant to state statute or another entity with a library organized and existing under the laws of the state of Illinois; and WHEREAS, pursuant to Article VII, Sec. 10 of the Illinois Constitution of 1970, the Intergovernmental Agreement Act, 5 ILCS 220/ 1 et sec , and to the respective statutes pursuant to which each of the public libraries, library districts and school districts are established, the Governing Body of each of the said entities is empowered and authorized to enter into intergovernmental contracts and agreements for library services and the other entities with a library have the authority to contract for library services; and WHEREAS, the Libraries that have signed this Agreement have determined that it is in their best interest to join together to provide the services outlined in this Agreement and have decided to create an intergovernmental entity called " PRAIRIECAT," voluntarily established by contracting Public Libraries, Library Districts and other entities with libraries to provide the services and automated library system described and set forth in this Agreement; and WHEREAS, PRAIRIECAT was initially established in December, 2010 and it has permitted new members to join subsequent to its establishment. NOW, THEREFORE, in consideration of the agreements hereinafter provided, and in further consideration of the execution of this Agreement by two-thirds of the libraries listed on Exhibit At the Governing Board of the , (hereinafter referred to as " Library" or " Member") agree as follows : 1 . Incorporation of Preambles . The above and foregoing preambles are incorporated herein and constitute a part of this Agreement. 2. Establishment of PRAIRIECAT. The Libraries that have signed this Agreement hereby establish an intergovernmental entity, as contemplated by the Intergovernmental Cooperation Act, which shall be known as the PRAIRIECAT for the purpose set forth in the next section . PralneCat Intergovernmental Agreement P. 1 i 3 . Purpose. The purpose of PRAIRIECAT is to provide cost-effective and efficient resource discovery and acquisition for patrons of PrairieCat member libraries . 4 . Definitions . " Member" - Any library, library district or other entity with a library which has executed an agreement which is accepted by PRAIRIECAT on substantially the same terms as this Agreement. "Integrated Library System " or "ILS" - The integrated library system used by PRAIRIECAT including all equipment and software that is used for automation of library functions. " Fully Participating Member" - A library that has use of all existing application programs as described in Exhibit B, Functionality by Membership Level and whose users have full access to the benefits of the ILS . Fully Participating members are voting members and may hold any office. "Basic Online Member" - A library that has limited use of existing application programs as described in Exhibit B, Functionality by Membership Level and whose users have limited access to the benefits of the ILS . Basic Online members are voting members and may hold any office . "Union Listing Member" - A library that contributes its holdings to the database for resource sharing activities only and has limited use of existing application programs, as described in Exhibit B, Functionality by Membership Level . Patrons of the library are not included as part of the patron database of the ILS. Union listing members may not hold any office. The Union Listing standing group will select four representatives to be the group 's co-chairs. Each of the four representatives will have voting privileges at Delegates Assembly meetings . No alternates may be designated . 5 . PRAIRIECAT Administrative Council . There is hereby established a board of directors which shall be called the PRAIRIECAT Administrative Council ("Council ") . The Bylaws contain the details regarding membership on the Council , elections, meetings, duties, operation and voting of the Council . 6. Obligations/Duties of Members. The obligations and duties of Members are as follows : A. To comply with such other reasonable rules and regulations, including but not limited to the Bylaws, as amended , as may be established by PRAIRIECAT for the administration of the Agreement and ILS as well as all policies of PRAIRIECAT, as amended . PrairieCat Intergovernmental Agreement p• 2 2 B. To appropriate or budget annually its liabilities for participation in PRAIRIECAT and the ILS and to meet its obligations hereunder. C. To cooperate fully with any agent, employee, officer or independent contractor of PRAIRIECAT in any matter relating to the purpose and powers of PRAIRIECAT. D . To make payments promptly to PRAIRIECAT as established in the Bylaws and this Agreement. E. To execute any agreement or other documents with Vendors, such as a confidentiality agreement, required for operation of or participation in the ILS . F. To act promptly on all matters requiring approval by the Members and to not withhold such approval unreasonably or arbitrarily. G. To make its library materials available for interlibrary loan in accordance with the ILLINET Interlibrary Loan Code and to enter its collection into the ILS database. H . To take responsibility for purchasing and maintaining all equipment and telecommunications services necessary for access/connectivity to the PRAIRIECAT system . All such equipment must be compatible with PRAIRIECAT's system , as well as vendor and PRAIRIECAT guidelines . I . To acknowledge that the vendors of the ILS have or may have certain proprietary rights in connection with the ILS and to assume and accept responsibilities/liabilities related to any violation of said proprietary rights by its patrons or users. J . To take no action inconsistent with this Agreement as originally written or hereafter amended . K. To attend Delegates Assembly meetings ( Fully Participating and Basic Online members and Union Listing representatives) . 7 . Powers and Duties of PRAIRIECAT. PRAIRIECAT may exercise any power, privilege, or authority, to perform and accomplish the purposes set forth in this Agreement and shall exercise such powers, privileges and authority through the PRAIRIECAT Administrative Council : A. To administer and supervise the ILS . B. To adopt Bylaws consistent with law and with this Agreement to govern its operation, which Bylaws shall include, among other things, provisions dealing with election of officers, meetings, voting, PrairieCat Intergovernmental, Agreement P. 3 3 i operational services committees budgeting, assessment of fees and P � � 9 9. other policies. C. To employ or contract with agents, employees, vendors, independent contractors or other entities, including legal counsel, accountants and such other persons as may be necessary to provide any services required for the ILS or its implementation, to store any of the equipment required to carry out the services outlined in this Agreement and to accomplish the purposes of PRAIRIECAT. D. To purchase or lease equipment, machinery, or personal property necessary for the carrying out of the purpose of the ILS . E . To collect payments and assessments from Members . F. To procure insurance for the ILS against risks of loss or damage for an amount equal to the replacement cost of the equipment, subject to the usual conditions, stipulations and exceptions . G . To hold title to the ILS, except for any equipment held solely by a Member. H . To pass an annual budget. I. To carry out such other activities as are necessarily implied or required to carry out the purposes of the ILS . 8. Use of ILS. The Members will jointly determine the use of the ILS. PRAIRIECAT does not warrant or guarantee the ILS, nor shall PRAIRIECAT be liable for any damages resulting from the malfunction of the ILS. 9. LIMITATION OF LIABILITY/DAMAGES . A. ANY SPECIFICATION, DESCRIPTION, OR OBJECTIVE IN THIS AGREEMENT CONCERNING THE OPERATION OF THE ILS IS A STATEMENT OF THE UNDERSTANDING OF THE PARTIES AS TO THE DESIGN AND SERVICE OBJECTIVES OF THE ILS, AND DOES NOT CREATE AN EXPRESS OR IMPLIED WARRANTY THAT THE ILS DOES OR WILL ALWAYS CONTINUE TO OPERATE AS DESCRIBED. I B. NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT, NEITHER PRAIRIECAT NOR ITS OFFICERS, ADMINISTRATIVE COUNCIL MEMBERS, EMPLOYEES OR AGENTS SHALL BE LIABLE TO OR THROUGH THE MEMBER FOR ANY DAMAGES, INCLUDING BUT NOT LIMITED TO DIRECT (WITH THE EXCEPTION OF PERSONAL INJURY AND PROPERTY DAMAGE DIRECTLY CAUSED BY WILLFUL AND WANTON CONDUCT), INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES (INCLUDING BUT NOT LIMITED TO LOST PROFITS, LOST REVENUES OR FAILURE TO REALIZE EXPECTED PrairieCat Intergovernmental Agreement p. 4 4 SAVINGS) SUSTAINED OR INCURRED IN CONNECTION WITH THE PERFORMANCE OR NONPERFORMANCE OF SERVICES UNDER THIS AGREEMENT, AND ANY AMENDMENTS THERETO, OR THE PROVISION, USE OR OPERATION OF THE ILS OR SERVICES PROVIDED PURSUANT TO THIS AGREEMENT AND ANY AMENDMENTS THERETO, REGARDLESS OF THE FORM OF ACTION AND WHETHER OR NOT SUCH DAMAGES ARE FORESEEABLE. C. NEITHER PARTY TO THIS AGREEMENT, INCLUDING THEIR OFFICERS, ADMINISTRATIVE COUNCIL MEMBERS, EMPLOYEES AND AGENTS, SHALL BE LIABLE IN ANY WAY FOR DELAYS, FAILURE IN PERFORMANCE, LOSS OR DAMAGE DUE TO FORCE MAJEURE CONDITIONS OR CAUSES BEYOND SUCH PARTY'S REASONABLE CONTROL. D . ANY ACTION IN LAW OR IN EQUITY ARISING FROM OR IN CONNECTION WITH ANY MATTER UNDER THIS AGREEMENT MUST BE BROUGHT WITHIN TWO YEARS AFTER THE CAUSE OF ACTION HAS ACCRUED. E. EXCEPT AS SET FORTH EXPRESSLY IN THIS AGREEMENT, NO WARRANTIES, EXPRESS OR IMPLIED, INCLUDING WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE ARE MADE BY PRAIRIECAT. F. THE TERMS AND CONDITIONS IN THIS SECTION 9 SHALL SURVIVE THE TERMINATION OF THIS AGREEMENT. 10. Notices. All notices of claims or any other notice required to be given pursuant to this Agreement, shall be in writing, shall be sent by certified mail and shall be addressed to or to such address or such other parties as the Parties may from time to time designate by notice as provided herein : PRAIRIECAT c/o RAILS 220 W 23rd Ave Coal Valley, IL 61240 Attention : PRAIRIECAT Chair And to : (Insert address and contact for Member) Library name : Address : Attention : 11 . Payments by Members - Assessments . Each Member shall pay all fees set forth on the PRAIRIECAT Annual Budget, Fee Schedule or any other costs and fees determined by the Members . Any Library joining PRAIRIECAT whose records must be migrated or entered into PRAIRIECAT must pay impact fees for joining PRAIRIECAT. PralrieCat Intergovernmental Agreement p. 5 5 12 . Rights of Members . Rights of each Member of PRAIRIECAT shall include the following : A. To enforce the obligations of PRAIRIECAT as set forth herein as a contractual obligation . This contract may be enforced in a court of law either by PRAIRIECAT itself or by any of its Members. The consideration for the obligations imposed herewith shall be based upon the mutual promises and agreements of the Members set forth herein . B. To participate on uniform and nondiscriminatory terms . 13 . Amendments . The PRAIRIECAT Administrative Council may propose amendments to this Agreement at any time. The proposed amendment must be approved by a vote of at least two-thirds ( 2/3) of PRAIRIECAT Delegates Assembly Representatives . 14. Waiver. The waiver by any Library signing this Agreement or by PRAIRIECAT of any breach or violation of any provision of this Agreement shall not be deemed to be a waiver or a continuing waiver of any subsequent breach or violation of the same or any other provision of this Agreement. 15. Execution of Agreement. This Agreement may be executed in counterparts, each of which will be signed by one Member Library, and each separate Agreement and all such collectively constitute one original . Facsimile signatures shall be sufficient. 16. Financial Arrearages . In the event that a Member Library fails to meet any of its financial obligations, the Administrative Council may suspend participation of the Library and terminate integrated library services to the Library, including denial of access of the Library's computers to the database, until the Library makes payment. If such Member Library fails to make full payment within ninety (90) days after such termination of services, it shall be deemed to have voluntarily terminated and withdrawn from PRAIRIECAT, and shall be subject to the provisions of Section 18, with specific recognition of the continuing obligation of the Library to make payments, among any other payments due at the time of withdrawal, to the end of the PRAIRIECAT fiscal year in which the withdrawal occurs . 17. Assignment. Under no circumstances shall this Agreement be assigned by any party or be construed as one of agency, partnership, joint venture or employment between the Parties. The Parties shall each be solely responsible for the conduct of their respective officers, employees and agents in connection with the performance of their obligations under this Agreement. 18. Effective Date. Effective Date shall be the first day of the calendar month next following the month in which both the Member and the Delegates Assembly have duly approved and executed this Agreement or a substantially similar agreement. The contract shall be terminated at the end of the contract year, which is June 30 . PrairieCat Intergovernmental Agreement p. 6 6 i 19. Term and Termination . This contract shall be effective when signed by the Member and be in effect through June 30, 2013 . After the initial contract period, the contract shall be automatically extended for successive one-year periods . Termination of contract requires notification to the Chair of the Delegates Assembly at least 180 days in advance of the next fiscal year. If the Agreement is terminated, the Member must pay all unpaid costs incurred up to and including the time of termination . The obligation to pay all such costs survives the termination of this Agreement. If the Member terminates the Agreement, the Member shall pay all costs incurred by PRAIRIECAT due to the Member's decision to leave PRAIRIECAT, including any work performed by PRAIRIECAT employees or agents after the termination of the Agreement. The process for withdrawal from PRAIRIECAT is outlined in the Bylaws . 20 . Dissolution . PRAIRIECAT may be dissolved by a two-thirds (2/3) vote of the Delegates Assembly . If PRAIRIECAT dissolves, PRAIRIECAT will first offer title to all system hardware and software to any entity that is composed of at least 2/3 of all Delegates Assembly Members that had an executed agreement with PRAIRIECAT when the vote to dissolve was passed . If there is no such entity, Members shall have the right of first refusal regarding the purchase of all equipment, property and other assets of PRAIRIECAT and shall share in the proceeds, if any, in accordance with the Member's proportionate share of capital contributions, purchases, or balance on account. Surplus funds, if any, shall be distributed in the same manner. 21 . Section Headings . The section headings inserted in this Agreement are for convenience only and are not intended to and shall not be construed to limit, enlarge or affect the scope or intent of this Agreement or the meaning of any provision hereof. ° 22 . Validity and Savings Clause. In the event that any provision of this Agreement shall be declared by a final judgment of a court of competent jurisdiction to be unlawful or unconstitutional or invalid as applied to any Member, the lawfulness, constitutionality or validity of the remainder of this Agreement shall not be deemed affected thereby. 23 . Governing Law. This Agreement shall be construed in accordance with the Constitution and laws of the State of Illinois. IN WITNESS WHEREOF, the Library whose signature is set forth below, acting under the authority of its Governing Body, has caused this Agreement to be executed by its duly authorized officer. This Agreement shall be executed in several counterparts, each of which shall be signed by one Member Library, and each separate Agreement shall collectively constitute one original . Name of Member: BY : II PrairieCat Intergovernmental Agreement p• 7 7 I ( print name and title of representative authorized to execute this Agreement) ATTEST : BY : ( print name and title) APPROVED THIS DAY OF 2013 . PRAIRIECAT: BY : I ( Kyla Waltermire, PrairieCat Chair) APPROVED THIS DAY OF 2013 . Adopted by the PrairieCat Delegates Assembly on 10/6/ 10 Revised by the PrairieCat Delegates Assembly on 1/26/ 2011 Revised by the PrairieCat Delegates Assembly on 1/ 23/ 2013 Revised by the PrairieCat Delegates Assembly on 4/ 17/ 2013 i i I, I PrairieCat Intergovernmental Agreement p. 8 8 IGA Exhibit A - PrairieCat Member List Sierra Agency Membership Code Agency Name Tier FP = Fully Participating; UL = Union List _ AA Annawan-Alba Township Library UL AL Alleman High School UL AM --- Amboy CUSD #272 UL AN Andalusia Township Library UL AS Annawan CSD #226 UL BC Boylan Central Catholic High School UL BD Bourbonnais Public Library District FP BG Byron CUSD #226 UL BH Black Hawk College _ FP BM Bertolet Memorial Library District UL BR Bradley Public Library District FP BV Bureau Valley SD #340 UL BY Byron Public Library District FP CC Coal City Public Library District FP CF CUSD #2 - Serena FP CL Colona District Public Library FP CN Cortland Community Library FP CO Cordova District Library FP CID Charles B. Phillips Public Library District FP CR Creston-Dement Public Library District UL CT Clinton Township Public Library FP CY Chadwick/ Milledgeville CUSD #399 UL DB Dakota CUSD #201 UL DK DeKalb Public Library FP DS Durand CUSD #322 UL EA Earlville Public Library District FP ED East Dubuque CUSD #119 UL EJ Ella Johnson Memorial Public Library District FP EL Elizabeth Township Library UL EO Eastland CUSD #308 UL EP East Dubuque District Library UL ER Erie Public Library District FP FE FHN Health Science Library _ _ _UL FG Franklin Grove Public Library _ FP FL Flagg-Rochelle Public Library District FP FO Forreston Public Library UL FP Freeport Public Library FP _ FR Fossil Ridge Public Library District FP GA Galena Public Library District FP GE Genoa Public Library District UL GI Genesis Medical Center UL GK Genoa-Kingston CUSD #424 UL GL Galena USD #120 UL GP Geneseo Public Library District FP GV Graves-Hume Public Library District FP HC Highland Community College FP 9 IGA Exhibit A - PrairieCat Member List Sierra Agency Membership Code Agency Name Tier HD Homer Township Public Library District FP HI Moore Memorial Library District _ UL HK Hinckley Public Library District FP HN Hanover Township Library UL HO Hononegah CUSD #207 UL HV Harvard CUSD #50 UL _ HW Hiawatha CUSD #426 UL IH Illinois Veterans Home - Manteno FP IL Illinois Veterans Home - LaSalle UL Jc Joliet Township High SD #204 FP JH Julia Hull District Library FP JO Johnsburg Public Library District UL KI Kirkland Public Library UL KK Kankakee Public Library FP KW Kishwaukee College UL LE Lena Community District Library UL LI Limestone Township Library FP LN Lanark Public Library UL LS LaSalle Public Library _ FP MGLY Mineral-Gold Public Library District UL Ml Mills & Petrie Memorial Library and Gymnasium _ UL MK Mokena Community Public Library District FP ML Malta Township Public Library FP MM Mount Morris Public Library UL MN Manteno Public Library District FP MO Mount Carroll Township Public Library UL MP Maple Park Public Library District FP MR Morris Area Public Library District FP MS Meridian CUSD #223 FP MT Manhattan-Elwood Public Library District FP MV Moline SD #40 UL MY Mazon-Verona-Kinsman Elementary SO #2C UL NB North Boone CUSD #200 UL NL New Lenox Public Library District FP OD Odell Public Library UL OG Oglesby Public Library District FP OK Rochelle Elementary District #231 UL OR Oregon Public Library District FP OW Orangeville SD #203 UL PB Polo CUSD #222 UL PD Plano Community Library District FP PE Peotone Public Library District FP PF Princeton Township High SD #500 FP PK Pankhurst Memorial Library UL PL Pearl City CUSD #200 UL PO Polo Public Library District FP PP Pearl City Public Library District FP I0 IGA Exhibit A - PrairieCat Member List Sierra Agency Membership Code Agency Name Tier PR Princeton Public Library FP PS Pecatonica CUSD #321 UL PT Pecatonica Public Library District FP PU Peru Public Library FP PX Plano CUSD #88 FP RA Raymond A Sapp Memorial Township Library UL RC RAILS FP RG Rockford Lutheran Schools UL RH River Bend CUSD #2 -UL .— RI Rock Island/Milan SD #41 U_L RL Reddick Public Library District FP RO Robert W. Rowe Public Library District FP RV River Ridge CUSD #210 UL RW Rochelle Township High SD #212 UL RY Rockridge SD #300 UL SA Sandwich District Library FP SB South Beloit Public Library FP Sc Schmaling Memorial Public Library District UL SE Seneca Public Library District FP SH Sheffield Public Library UL SK Stockton Township Public Library UL SM Scales Mound CUSD #211 UL SN Somonauk Public Library District FP SR Streator Public Library FP _ SV Savanna Public Library District UL SY Sycamore Public Library FP TC Three Rivers Public Library District FP TR Trinity Medical Ctr Library FP TW Prophetstown-Lyndon-Tampico CUD#3 FP UA US Army Corps of Engineers Technical Library FP U Putnam County SD #535 FP UE Putnam County Public Library District FP UT United Township High School SD #30 FP WA Walnut Public Library District UL WC Warren CUSD #205 _ UL WD Western District Library FP WI Western ILL Area Agency Aging UL WL Wilmington Public Library FP WN Winnebago CUSD #323 UL WR Warren Township Public Library UL YK lYorkville Public Library FP IGA Exhibit B PrairieCat Functionality by Membership Level Union List Basic Fully Online Participating ENCORE - the public online catalog for X X X PrairieCat AIR PAC/MOBILE ENCORE - the mobile X X X version of the public online catalog that can be used on smart phones and other devices CATALOGING - access to the cataloging X X X module to add, edit and withdraw library holdings CHECKOUT/IN/RENEWAL - access to basic X X X circulation functions to circulate materials; Union List libraries use this functionality only for resource sharing, not daily circulation CIRCULATION NOTICES - centrally generated X X X overdue and hold notices STAFF INITIATED HOLDS - the ability for staff X X X to place holds on behalf of patrons in Sierra ; for Union List libraries this is for their ILL barcode patron only CENTRAL SITE GENERATED REPORTS AND X X X STATISTICS - standard reports and circulation statistics generated centrally either daily, monthly or annual) KIDS CATALOG - the graphic-based kid's X X version of the public online catalog PATRON REGISTRATION - the ability to add X X individual patron records to the database and fully track and manage circulation activity and library usage, generate individual notices, reports by atron characteristics PATRON INITIATED HOLDS - the ability for X X patrons to place their own holds via Encore the OPAC PATRON ACCOUNT- the ability for patrons to X X login to their account in the OPAC and view checkouts, renew materials, manage holds, update their contact information, store their reading history PATRON EMPOWERMENT - the ability for X X patrons to add reviews and ratings, create lists participate in community discussion WEBPACPRO - the ability for staff to use the X X classic version of the catalog, particularly for browse and call number searching 1 12 Union List Basic Fully Online Participating FINES/BILLS/MANUAL CHARGES - access to X X accounting functionality which tracks fines, bills for unreturned materials and allows staff to add manual charges to an individual patron 's account; bill notices are generated central) OFFLINE CIRCULATION - access to the X X product that can be used as a backup when online circulation is not available; transactions can then be transferred to the system once online access is restored SERIALS CONTROL - the module used to X X manage magazine subscriptions and display in Encore PATRON API - software that allows for patron X X authentication for third party products such as ebooks c reservations stems etc. EPAY (INTEGRATED) - a direct interface in X X the patron 's account in Encore to pay bills via Illinois EPay through the Illinois Treasurer's Office E-COMMERCE (OTHER VENDORS) - the ability X X to interface with other E-Commerce vendors from the patron's record (e.g . , PayPal) for online payment of bills TEXT MESSAGING - the ability to send text X X reminders to individual patrons when a hold is available or an item is overdue TELEPHONE NOTICES FOR HOLDS/OVERDUES X X - a server that calls patrons when they have holds available for pickup or items overdue PHONE RENEWAL - a server that allows X X patrons to call in and renew materials TEST SYSTEM - PrairieCat's locally hosted X X test system that is used for training, barcode testing and testing implementation of new services and settings SIERRA REPORTER - web-based reporting X X with tools to analyze circulation and collection costs and trends without requiring complex Boolean queries. The seamless integration of circulation , patron, acquisitions, e-resource, and other data ensures complete and accurate reporting of all aspects of the library's operation . The web-based report interface provides a variety of pre-configured circulation, collection, and holdings reports with tools for exporting to a spreadsheet for further manipulation and analysis. 2 Q Union List Basic Fully Online Participating HOMEBOUND - the module that allows a X library to manage circulation to patrons that are unable to visit the library, managing their reading lists longer checkouts etc. MATERIALS BOOKING - the module that X allows special materials to be booked or circulated differently - typically used for equipment, but could be used for meeting rooms or other items that need to be reserved to be used at a specific time COLLECTION AGENCY - the module that X allows libraries that are customers of Unique Management Services to interface fully with their system for sending patrons to collection ; notices and status are fully automated in Sierra RESERVE BOOK ROOM - the module usually X used by academic members to manage items placed on reserve and circulated for shorter loan periods; could be used by other libraries forequipment, etc CIRCA INVENTORY CONTROL - the module X that allows members to inventory their collection using a wireless hand-held device, update status in real-time, and produce reports of missing items ILL MODULE - the module that allows staff to X manage outside PrairieCat ILL requests; this module allows ILLS to be checked out in Sierra, with Sierra-generated overdue notices, patrons able to see their ILLs in My Account etc PROGRAM REGISTRATION - the module that X allows libraries to enter library programs in Sierra and manage registration lists, resources; patrons can register online via My Account ACQUISITIONS - the module that allows X libraries to manage their acquisitions via Sierra including full fund accounting if interested ; Quick Click acquisitions allows for easy transfer or orders from vendor systems into Sierra CREATE LISTS - the ability to create lists and X output information via Sierra of any record type - bibliographic, item, orders, patrons, etc. 3 14 Union List Basic Fully Online Participating SIERRA STATISTICS - the module that allows X staff to query the database for a real time report on a user-specified set of records; the values are simply totals without reference to dates. There is no ability to limit counts like Total Checkout or YTDCIRC by date in reports WEB MANAGEMENT REPORTS - a web-based X product that provides a selection of transaction-based reports, meaning that the system is reporting from stored information gathered as a result of circulation transactions; can specify a time period; can display information as a pie chart, bar graph, table or all three at once 4 15 ,11hi., Upcoming Adult Programs at the Yorkville Public Library 902 Game Fann Rd-Yorkville,IL 60560-(630)553-4345-www.yorkville.lib.il.us Evening Adult Book Club- 7:00 pm 'Threads & More' Group -10:00-12:00 Meets on the 2nd Tue of each month. Meets on the 1st Tue of each month June 4 & July 2 May 9-Gone Girl by Gillian Flynn June 16-One Thousand White Women by Jim Fergus This group is a combination July I I -The Light Between Oceans by M.L. Stedman of people who like to knit, crochet, quilt,sew, or needlepoint. No registration needed. Just bring your unfinished project to work on during the meeting. t� This is a great time to meet fellow"threaders"for a T� creativity blast! ^ Thurs June 6- 7:00 pm b Build your own Lunch Bunch Book Club- Noon rain garden Meets on the 2nd Wed of each month. This program June 12-The Language of Flowers by presented by the Conservation Foundation,will highlight information on the installation and use of Vanessa Diffenbaugh rain gardens, the rain garden initiative and other practices for around the home such as using rain (meet at Hoover Forest Preserve, North r/,. barrels and participating in the Conservation @Home Parking Lot—bring a picnic lunch and LVUUUAGE program. wear your walking shoes) , / FVWEK Thurs Aug 1 - 7:00 pm Houdini: His life & his legend Men's Book Club - 7:00 pm featuring William Pack Mr. Pack uses storytelling and historical Meets on the 3rd Thurs of each month. magic recreations to go beyond the myth and bring to life the true story of this American icon. May 16-The Devil in the White City by Erik Larson June 20-The Time Keeper by Mitch Albom *"This program is suitable for ages 10 and up** Sat. &Sun Aug 31 &Sept 1 The Friends of the Library Annual I"71" 1 time keeper: I Used Book Sale ..,., ... r CIS This is the Friends major T^ _ ,_ fund raiser for the year. 5G _ s4J Mark you calendar! IMPROVING YOUR HEALTH EVERY WEEK BEACON NEWSONLINE . COM I WEDNESDAY, APRIL 17, 20Mind & Boldy, LOUple Exesents history BY SHELLEY AUGISTINE Yorkville Public Library The Yorkville Public Li- brary and the Friends of the Library will be hosting "r- a program entitled: "Laby- rinths: Miracles Along the Path" presented by Debi and Marty Kermeen of Laby- rinths in Stone, at 7 p.m. on - Wednesday, May 8. - Labyrinths are ancient , -_ symbols found in many cul- tures yet recently rediscov- ered as a tool for walking w,- meditation. Labyrinths are not to be confused with a maze, which is like a com- Alex branching puzzle with choices of paths and direc- tions which can lead to dead a , ends. A labyrinth has only a single, nonbranching path, ' �F which leads to its center and to navigate. It will difficult lead you '" `"-,�P,•w .v. ..� ,I4 °�,` ,."L � "'`' `u 4.� °° e IL on an unambiguous route to ^""'�-",� � "'"' �. ` r� -, �. � a� �„ ,� -� the center and back giving you time for contemplation and reflection. ' '0..�; , ".,,, People use labyrinth in many different ways: some are used for open mind med- itation; walking a labyrinth with a specific question in mind; using the labyrinth 'as a place of prayer and Labyrinths are ancient symbols found in many cultures yet recently rediscovered as a tool for walking meditation. The contemplation; focusing on Yorkville Public Library will be hosting a program on labryinths on Wednesday, May 8. new ideas and creativity; of Submitted photo I DEBI KEBMEEN OF LABYRINTH IN STONE. simply just walking in to re- - lax and let go of any stresses why it touches us so, them not only a goal to reach ate superior works of art in Labyrinth" for sale and sign of the day. There is no right Come listen to heart- at the center, but inner heal- a variety of paving materi- ing. The soft cover books will or wrong way to walk a laby- warming stories told about ing along the way. als that beautify any space. be selling for $35. rinth. people who have found di- The'KermeeWs are laby- "We are passionate about They will be donatinf The Kermeen's presenta- rection, comfort, peace and rinth builders, presenters, our daily quest to leave our $1 of each book sale to thI tion will include a brief his- healing while walking and educators, facilitators and mark on this planet. It is our Friends of the Library. Fm tory about labyrinths and experiencing the journey of founding members of the , sincere hope that our grand- more information on Laby where they come from. a labyrinth. See how the Wal- International Labyrinth So- children will view these ninths you can visit their They will be sharing ter Reed National Military '61ety. Together they share a works of art and be proud of website at wwwlabyrinth beautiful images of ancient Medical Center in Bethesda, passion for creating beauti- the beauty we created" said sinstone.com labyrinths from around the Md. is using its labyrinth as ful labyrinths by hand with Marty Kermeen. For more information world and show how they are a tool for returning warriors intention and love. Their After the presentation, about this program or spe being used today for healing as "Safe Ground" in their creations are precise works the Kermeens will have cial accommodations, cal purposes. The presentation therapy treatments. Many of art that will withstand the copies of their book "Mira- the library at (630) 553-4351 will touch on sacred geom- of them are learning to walk -_test of time. - Iles Along the Path: Heart or visit the library's websitl etry found in labyrinths and again and the labyrinth gives Their mission is to ere- Warming Stories from the at wwwyorkville.lib.iLus .