Park Board Packet 2013 06-13-13 Yorkville Parks & Recreation Department
Administration Office - REC Center 202 E Countryside Parkway
Yorkville, IL 60560 630-553-4357
Park Board Meeting Agenda
City Hall Conference Room
800 Game Farm Road
6:00 p.m.
June 13, 2013
Call to Order:
Roll Call: Debbie Horaz, Kelly Sedgwick, Seaver Tarulis, Amy Cesich, Mark Dilday, Dan Lane, Matt Konecki
Introduction of Guests, City Officials and Staff:
Interim Director of Parks and Recreation—Laura Schraw, Superintendent of Recreation—Tim Evans, Superintendent of
Parks—Scott Sleezer, City Council Liaison to Park Board—Ken Koch,Ward 1 Alderman
Public Comment:
Presentations:
Approval of Minutes:
May 9, 2013
May 23, 2013*
Bills Review:
Bills List 5-23-13
Bills List 6-13-13
April 2012 Budget Report
April 2013 Budget Report
Old Business:
Bristol Bay Park OSLAD Application
New Business:
2014 Baseball Agreements*
Reports:
Director's Report
Recreation Report
Parks Report
Executive Session:
Additional Business:
Adjournment:
Next meeting: July 11, 2013 @ 6:00pm
*Items needing Board approval or recommendation
Yorkville Parks and Recreation Department
City Hall
800 Game Farm Road
May 9, 2013 at 6:00 p.m.
Call to Order: Deb Horaz called the meeting to order at 6:13 p.m.
Roll Call: Deb Horaz—yes; Kelly Sedgwick—yes; Seaver Tarulis—yes; Mark Dilday—no;Amy
Cesich—yes; Dan Lane—no; Matt Konecki—no.
Introduction of City Officials and Staff:
Laura Schraw—Interim Director of Parks and Recreation
Tim Evans— Superintendent of Recreation
Scott Sleezer— Superintendent of Parks
Other Guests: None.
Public Comment: None.
Presentation: None.
Approval of Minutes: The minutes from the April 11, 2013 meeting were approved. Motion made by
Kelly Sedgwick and seconded by Seaver Tarulis.
Bill Review:
Bills List 4-25-13 —Amy asked about a brass coupling. Scott said it was for a plumbing issue that had
to be done on the hot water heater to bring it up to code. Amy asked about refunds. Tim said they were
for low enrollment on classes that didn't hit their minimum enrollment. Deb asked about a training and
travel expense. Tim said it was for the move from the REC Center to the other building. Tim said the
city is upgrading the computer system for online registration. Tim said it was in the budget.
Laura pointed out that it will save the city money to not have to pay a part-time person to take
registrations. Tim said this will also include tech support, if needed and it is an upgrade to the entire
computer system. Amy asked about Duraplay. Scott said it is a drying agent for the baseball fields.
Bills List 5-9-13 —Deb asked about virtual service for ARC building. Tim said that is part of the entire
upgrade. Laura said it is for the internet upgrades.
March 2012 Park Board Budget Report—This item is informational.
March 2013 Park Board Budget Report—This item is informational.
Old Business:
Camping at Riverfront—Laura said this was discussed before regarding camping during the Illinois
Whitewater weekend. This event was canceled last year. Laura said she spoke to Ryan Rushton he
asked about expanding the camping to be from Memorial Day to Labor Day and he could run it. Ryan
said for a site like that $15 to $18 would be fair. There will not be running water, there will be port-a-
pottys there.
The board asked if the police are okay with this. Laura said yes this will be small groups. Laura said
that the city will come up with rules and guidelines. Laura said the Boy Scouts have also contacted us
and are interested in camping there.
Kelly asked who is going to maintain the grounds. Laura said she would ask Ryan to do a walk through
before campers leave. Deb asked if this was just weekends. Laura said yes. The board discussed how
much should be charged for camping and if the city should receive a percentage. Scott said lets just let
Ryan try this and see how it works and see if there is interest.
The board agreed if Ryan is willing to clean up and keep the grounds nice that is a plus. The board
discussed how to charge the fees, by site or by night. There was discussion about charging per person.
Laura said $15 per night for 2 people/tent or per site. Scott said we can come back with some ideas and
talk to the board about them. Laura said she will bring back the ideas to the strategic planning meeting
on May 23ra
New Business:
Refund Request—Tim said this is a refund request from a member for the swimming pool. Tim said
there was a piece in the pool that broke. Laura said the pool was open, but the water was cold. Tim said
part of the problem was the piece that broke was difficult to find and we spent a week trying to find it.
The classes were held in a studio.
Tim said the contract states for things like this, there is not a refund for it. Tim said if we give a refund
on this, it will open up problems. Deb said it is in the contract there are no refunds when certain things
are not available.
Tim said they could have had the class, but people refused to go in there. Scott said it took two weeks
to get the part. Amy asked how many asked for the refund. Tim said just the one person. Deb asked
how much she was asking for as a refund. Laura said nothing specific, but she was upset she could not
get in the pool. Laura told her she would bring the item to park board.
Motion to approve the refund request made by Kelly Sedgwick and Amy Cesich seconded. Deb Horaz
—no; Kelly Sedgwick—no; Seaver Tarulis—no;Amy Cesich—no.
Reports:
Director Report—Laura said she and Bart Olson met with Dr. Wakely and Mr. DeBolt about school
usage. The school is expanding on the cemetery property by adding practice fields and soccer fields.
The city uses that area for Hometown Days and will use the parking, but we can park in the school lots
and there will be a gravel drive that people can park on. Construction begins August 4th during
Hometown Days, but we can still use the lots for parking.
Crosspointe Church is having a service day on June 1St to paint City Hall council chambers and help with
mulch at Clark Park. Laura met with Ryan Rushton about the Whitewater Festival and Chris Funkhouser
for Ribs on the River and is in the process of getting things underway for those events.
Recreation Report—Tim said that softball is underway and going well. Spring soccer is growing and
doing well and finishes up Memorial weekend. The Preschool is finishing up, next week is the last week.
Ready Set Go is going well and Tim said this is the biggest year yet and he has talked to Shay about
expanding that program.
Tim said the Tax Dodge Run went well. Tim said the athletic field schedules are set and going well.
There are always issues with people being upset. The city has taken back control of scheduling and that
has some people upset because they want to have the schedule. Tim said if the city is not running the
schedule, it causes heartaches and other groups get upset.
Tim said on April 28th YYBSA had a tournament that the city was not aware of Tim said in their eyes,
they feel like they should be able to schedule. Kelly said if they were not caught, they would not have
paid. Deb said there needs to be a fine if those things happen again. Tim said he wants to stand firm and
asked the board for support. The board agreed with Tim.
Tim said the groups need to contact the city for scheduling and a city employee needs to be in charge of
the scheduling. Laura said the other groups are happy that the city is doing the scheduling. Tim said
that now they are using the Legion, they are not using the fields like before and we have other groups
using the fields.
Scott said they have not been denied fields at all. Scott said they just want the flexibility to change
things around and then they are not paying for it. Tim said he just wanted the board to be aware of what
is going on. Deb asked if they know not to do these things in the future. Tim said yes. Laura said the
city will have to check the website more to make sure the city is on top of it. The board stated they are
upset with this situation.
Tim said that the in house league should always be supported, but the travel leagues are another story
and they are more concerned with the travel leagues. Tim said we are going to have to look at
programming these spaces ourselves, since they have gone to Legion. The city still has to maintain the
fields whether they are used or not.
Tim said most things are going well and most groups are happy. Tim said the city is hosting a Moose
organization game Yorkville was selected to use for a tournament. There will be teams from all over the
country coming here staying in hotels and spending money here. Tim said the city will work with them
on alcohol and camping etc. This is a big thing for them and it is a big fundraiser for them. It is
scheduled for July 26-July 28tH
Tim said the Yorkville Moose is the host. Laura said now the city is not limited to three events per year,
we can do things like this. Deb asked about concession stands. Tim said that will be worked out—they
might do some of their own food things the city doesn't do.
Tim said July 4th is set. Tim said if people have questions about the 4th, have them contact him. There
will be plenty of activities as before. The city is about $1,000 short on funds. The Mayor was asked to
continue this and Tim said he doesn't mind doing it. Tim volunteered to do this, but a group needs to
get going and figure out how to pay for things in the future. Tim said he is trying to not get too
involved—he is just overseeing things.
Scott Hammond resigned last week. He took an opening close to home, so he didn't have to commute
an hour away. Deb asked about a replacement. Laura said they have made a proposal, but we don't
know yet. Tim said summer events are set and things are going well. Kelly asked about ice packs at
fields for injuries. Tim said he will check with Shay.
Parks Report- Scott said seasonal staff has not started yet, so things have been busy keeping up with
the grass and painting the fields, sports and soccer. Scott said he would like to purchase the equipment
to spray the grass ourselves for long term it would save money.
Scott said the sign has been ordered for town square and he plans to have it up by July 4`h. The ARC
building work is nearing completion. Scott said there are some HVAC issues, but that should be taken
care of in a couple weeks. Completion is almost done on a soccer shed at Bristol Bay. The Cub Scouts
are going to help build the trail at Clark Park and because of rain they are going to try to begin on
Saturday.
Conservation Foundation did an improvement at Riverfront this weekend, a rain garden. Scott said the
Lyons group is donating a shelter for Bridge Park 20x40 installation and concrete included. It will be a
steel roof and their logo will be on there. They are putting insulation in the roof. It will be located
between fields one and two.
Scott said the city commitment to them is to put picnic tables under it and to put electric into it. Lyons
can have their annual picnic there every year and the city will waive the fee. This is a substantial
investment they are making. Bridge really needed something like that for tournaments there was not
shade and nowhere to sit. Scott would like to have a ribbon cutting for this big gift and a softball event
city versus fire/police and the head of the Lyons throw out the first pitch.
Suspend Regular Session Meeting to go Into Executive Session: Motion to go into executive
session was made by Kelly Sedgwick and seconded by Amy Cesich at 7:42 p.m.
Regular Meeting Called to Order: Motion made by Amy Cesich and seconded by Kelly Sedgwick to
call regular meeting order. Meeting was called to order at 8:02 p.m.
Additional Business: Laura said they were offered to buy a second digital sign for a good price used.
So the city is purchasing it for Bridge Park.
Adiournment: There being no further business, the meeting was adjourned at 8:03 p.m. Motion made
by Kelly Sedgwick and seconded by Amy Cesich.
Minutes Respectfully Submitted by:
Lisa Godwin
Minute Taker
Yorkville Parks and Recreation Department
City Hall
800 Game Farm Road
May 23, 2013 at 6:00 p.m.
Call to Order: Deb Horaz called the meeting to order at 6:03 p.m.
Roll Call: Deb Horaz—yes; Kelly Sedgwick—yes; Seaver Tarulis—yes; Mark Dilday—no;Amy
Cesich—yes; Dan Lane—yes; Matt Konecki—yes.
Introduction of City Officials and Staff:
Laura Schraw—Interim Director of Parks and Recreation
Tim Evans— Superintendent of Recreation
Scott Sleezer— Superintendent of Parks
Ken Koch—Alderman
Jeff Wechbach—Administrative City Intern
Other Guests: None.
Public Comment: None.
Presentation: None.
Approval of Minutes: There were not minutes for approval.
Old Business:
Camping at Riverfront—Geneva Kayak asked if the city would allow camping in the woods behind their
building from Memorial Day through Labor Day. The police are fine with trying it. The board discussed
where this is located and if the police will supervise the camping. Matt voiced concern about the
railroad tracks and asked if a snow fence could be put up to mark the tracks off.
Laura said the city would designate the camping spots and post each one. Deb asked about bringing in
firewood. Laura said the county has it available to purchase it on site at Hoover. Laura said Geneva
Kayak could purchase them from a gas station and have them there for purchase. Deb has concern
about the Emerald Ash Boar.
The board discussed it is really impossible to monitor the firewood. Kelly said the campers are made
aware before they camp to purchase the wood in the county and there is no way to police it. It is in the
agreement wood has to be purchased in the county. Scott said things like this is an honor system. Laura
said in the policy it states to buy wood in the county.
Deb asked for the language in the contract to be strengthened regarding the firewood. Deb asked about
if a deposit if forfeited, who receives it. Laura said those are details that need to be worked out with
Geneva Kayak. Dan said Laura did a great job making up these rules and regulations.
Kelly asked about the $100 deposit and if that is standard. Laura said on a credit card it is a good idea.
Scott said he agrees in case someone does something that has to be fined. Matt said if people have skin
in the game, they will be more respectful. The board discussed adding in the rules walking into
campsites only and no picnic tables provided.
Dan asked how many sites. Scott said 8 to 10 sites. Deb said this is a test to see how it goes. Scott said
there is a port-a-potty and there is a changing room attached to that. Matt said maybe there should be a
patrol through there. Scott said the police are aware this will be happening. Scott said in the future if
this works, maybe the boy scouts could help clean this area up and build fire pits.
Motion to approve policy of camping at Riverfront with approved changes. Motion made by Seaver
Tarulis and seconded by Kelly Sedgwick. Roll call: Deb—yes; Kelly—yes;Amy—yes; Dan—yes; Matt
—yes; Seaver—yes.
New Business:
2014 OSLAD Grant Application—Laura said that Bart Olson stated that she could get help in the
future, so based on that do another grant application for a development project. She said she and Scott
discussed what location would be best. Laura said Bristol Bay is a good one and it has some elements
we could use for higher points.
Laura said things that would give us points are lighted volleyball courts, tennis courts, skate parks.
Those would be the strongest in getting the city another grant. Laura said she wants to discuss what the
city can afford using the land by Grande Reserve, so stay around $400,000. Laura said there will be
more land cash coming from Autumn Creek.
Deb said the board has always wanted a really nice skate park for the kids, but it would take up a lot of
the money. Deb asked about parking. Laura said the city could put gravel lots in for now. Scott said
the city says we have three years to pave the lots. Matt asked about the Bristol Bay location. Scott said
Bristol Bay is designed to be a community park.
Scott said the skate park would be for skateboards or bikes, similar to the one in Oswego. The board
discussed what kind of skate park and what materials would be used—concrete is the best option and
lasts the longest. Laura said the stake park was designed by committee, which is what we would do as
well.
Kelly said the city needs to hire a professional skate park concrete company to build it. Scott agreed.
Matt asked about putting the skate park in that location where it is seen by those driving by to get more
people to use it. The board discussed the location of Bristol Bay pros and cons. Scott said skate parks
should not be close to playgrounds.
The board discussed pros and cons of putting in another tennis court. Scott said there are other cheap
things to add to help the score like tether ball or horseshoes. Laura said the city can apply for skate park
and volleyball for now. The board discussed having a sled hill or running hill there. Kelly brought up
putting cross fit equipment there. Scott said that is a great idea—it is really popular right now.
Laura said the city will apply for lighted sand volleyball, skate park, sled hill/running hill fitness
equipment and tether ball, horseshoes. Laura said she will finalize the drawing and estimate and bring it
back to the June 13th meeting and bring it to city council by June 11th to let them know this is something
the board wants to do. Laura said this could be six years down the road, so there should be money by
then to fund the parking.
Strategic Planning—Laura put on the white board a plan for discussion to come up with goals for park
board. Laura said she would like to come up with several goals in their discussion and then pick one or
two to work on now and come up with a five year plan.
Laura asked where does the city want to go with our Recreation programming. The board discussed
what classes were cut. Tim said the city has a very small staff of three to four people to run everything.
Tim said the new healthcare law is going to cause an issue. Tim said he proposed making the preschool
teacher full time and giving her some more responsibility.
Ryan will be the new full time athletic coordinator and it would be good to get him a part time helper.
Tim said the tournaments are a big business for the city, but it is a big job for him and Scott. Matt asked
about volunteers. Tim said that is how we run all the programs is volunteers, but we need an employee
to coordinate and oversee the programs.
Tim said if the board decides to do an in house baseball league, we will have to discuss having more
staff. Tim said his biggest concern is making sure that we are paying the staff we have now well. Shay
does a lot and she is extremely low paid. Tim said he worries that the great staff we have now will leave
because of low pay.
Deb said this is something that needs to be discussed. Deb said we need to make sure people get raises
and that the city has enough staff. Amy asked if Tim can do some comps around the area for the board
to look at. Laura said the city received a 2% raise this year and we are frozen for four more years. Tim
said the healthcare law is going to effect our hiring employees.
Tim said anyone over 20 hours will be IMR positions. Tim said now over 20 hours have to be capped at
28 hours or the city has to pay healthcare. Amy said not everyone takes the insurance either. Tim said it
has to be budgeted because we won't know if they will need it or not. Deb asked if it would be worth it
or necessary to run our own in-house program.
Laura said an in-house league could be a goal in the future, but for now the city is not going to get
another staff person for a couple years. Tim said each full time person would have a part time assistant
and then it could potentially work. Dan asked why is the city wanting to run baseball. Tim said issues
of YYBSA and Fury purchasing their own fields. Tim said the city is seeing a dramatic drop in the use
of our fields and we still have to maintain them and the concession stands losing revenue.
Scott said over the past years there has been a big shift from recreation ball to travel ball and that seems
to be their focus. Dan asked if this is a need in our community then he agrees, but not for the sake of
competing against them. Dan said if it is exactly the same thing they are running, the city should not do
it.
Tim said the Ready Set Go program has taken off this year, so obviously, it is a need. Dan stated he
wants to make sure that the city is going into things that are needed. Tim said that the entire preschool
age programs are in great demand. Tim said child development is a great need and it is something that
the city can address and he said the city needs to focus on that. Matt said adding more options with
earlier and later times for parents that work would be a great idea. Matt said that he currently goes to
Oswego for childcare. Deb said that is an area that the city is not tapping into.
Tim said the sports leagues are doing well and the city needs to continuously address that. Special
events are going well and we have added a couple this year and expanded Holiday Under the Starts and
that is an area that can continue to grow. Deb said a wine festival with food and art would be good for
Yorkville.
Tim said remember we have only five or six staff to help with these events. Deb said that is the problem
then, not enough staff. The board discussed having more events at Riverfront. Scott said Parks and Rec
are always thinking up new ways to make money. Scott said this year the city is holding more
tournaments to make up the difference of losing money from YYBSA. Scott said Tim is great about
looking ahead on these issues. Scott said we are not a park district so we have to come up with funds.
Kelly asked if the board want to address alcohol sales at Bridge for the adult leagues. Scott said lets see
how the Moose event goes and revisit it. Deb said she would be more willing to see after that event to
re-address it. Tim said one area we could do better is in sponsorships. Deb said the economy has been
tough, which has effected that.
Amy asked if the board can look at allowing more banners with business names at Hometown Days and
not have to have a booth. Tim said booths are available for $150.00. Tim said the online registration
will be a great new thing for the city. Tim said the city now has smart phones with credit card capability
at the concessions and that should increase revenue.
Tim said another field at Bridge would be a good idea to have more space for youth tournaments and
only use Bridge and Beecher for tournaments so concessions will be used. Tim said that a park needs to
be close the ARC building for preschool crossing Route 47 is not an option. Scott said that is an
unserved area.
Tim said for a quality preschool program and summer camps, there needs to be a playground out there.
Kelly asked about putting lighted sand volleyball courts at Bridge instead of another baseball field.
Scott said if the city can have beer sales out there and a couple courts that would be good. Tim said
parking would be a problem there, it is already a problem for tournaments.
Kelly said for programming during weeknights have just two sand volleyball courts it might be a more
economical idea instead of putting in a new softball field. Scott said not before the city applies for the
grant, that could hurt us. Tim said the biggest issue in the budget is addressing salaries of Ryan and
Shay.
Tim said the facilities will be fine other than storage. Scott said the city might have to rent a storage
place somewhere or build something. Tim said a truck would be a great investment for Recreation to
move and set things up.
Laura asked the board if she was not here would you want a park director or designer. Laura said as a
board they need to decide if they want a director, or work with or another park designer or grant writer.
Laura said there is still Riverfront, Clark Park, Grand Reserve and other things coming up. Deb asked
what Laura wants to do. Laura asked the board in the long term how would the board want the
structure to be. Amy said Laura has been interim for two years and she can't be that way forever what
do we want from her.
Deb said Laura is a park designer and a grant writer and she is great at those things. The board agreed
that Laura has too much on her plate. Laura said Bart Olson said she could get some help and manage
another firm to do the drawings. Laura said if she is not here to do both things, what would the board
want to do. Scott said looking back as to why the city wanted a director and someone who knew
landscape architecture it was a cost savings.
Scott said the director was for development and that has pretty much stalled, but the city has a lot of
administration things and the grant writing and design work, which there is a lot of those things coming
up. Scott said there are two good superintendents in place that can handle the Park and Rec needs.
Tim said he thinks the board needs to fight for Laura to be the permanent director. Amy said she would
like Laura to become director and have an assistant. Laura said Bart said that some of the work can be
outsourced. The board discussed the most economical way to do things. Deb said if the board makes
Laura the permanent director, how does that help her, will she be director or park designer. How does
this help her work overload.
The board agreed that everyone has too much work and that won't change regardless. Ken said that
there needs to be a job description for Laura. The board discussed how these things usually work. Tim
said a Director in a Park District is a lot different. Tim said there is a big advantage now that Laura has
the trust of Bart Olson. Tim said to lose her would be a huge loss.
Scott said that the city has a great management team now and they all work well together. Scott said
that Laura can do everything that is needed. Laura said she talked to Bart and he said next year the city
can have an intern and/or a firm to help. Kelly said to make Laura director and that allows the city to
hire someone at the bottom of the pay scale out of college to do designing to help out and Laura would
oversee it.
Dan said he wants to see her job description. Tim said if Scott and him left, you will never find anyone
to take on the workload that we do. Deb said she thinks this is a staff issue not a title issue. Amy said
the title gives more money. Deb said she gets that, but the city needs more help. Scott said that the
board needs to review the director job description and make some decisions.
Scott said the board can review her job description and see what she is doing and decide what the board
wants her to be doing and make some decisions for the future. Laura said if she is not here, what does
the board want. Deb said she wants her to be a park designer and a grant writer. Amy said maybe we
don't need a director. Scott said Laura is not going to say it, but she wants to be the director. Laura is
doing everything now anyway.
Scott said there is a reason the city is getting grants, she is great at doing this and has great connections
down state and she does 98% of that. Dan said the areas of Laura's strengths are grant writing, good
administration skills etc. Dan feels that giving up anything would be the design and Laura said that is
easy to oversee. Dan said stay with the things that you are great at and oversee the design. Laura said if
she is not here the board can still have someone to do the grant writing. Dan said the city is lucky to
have the knowledge that Laura has.
Laura said she thinks after four years, it is time to have a director. Tim said there should not be a search
and it should be Laura. Kelly said he would like Laura to be director and do the grant writing and
overseeing the park designs and he said the board should go to city council and say that is what we
want.
The goal of the board after discussion is to review the administration structure and job descriptions for
all of the staff. Laura said the board used to make these recommendations. The board discussed being
looked at as an advisory board only. Dan said the board should have a job description for everyone.
Seaver said to revisit what the role of the board is. Tim said the Mayor wants to work with you guys,
which before was not the case.
Seaver said the role of the park board was to manage parks and recreation and he said he has not seen
any managing. Laura said maybe to review the mission statement and Laura said she depends on the
board to set policy, so we don't have to go to city council.
Scott handed the board a sheet with prices for vehicles the city has and a sheet with parts and
replacements. Scott said at staff meetings and budget meetings this has been discussed in public works
and police department too. He said right now the city is operating if something breaks, we decide if we
need it replaced or can the city do without. Scott said the mowers are becoming an issue.
Scott said four years ago we laid off one staff member and the city has 100 acres more since that person
left. Scott said they are grossly short handed and he said they rely on public works to help parks keep
up on things. The board discussed hiring another staff member for parks. Scott said everyone needs
more help and he said he does ask and we do get turned down. Scott asked if this is important to the
board.
Scott said the parks look bad because we are so short handed. Scott said he has been here 20 years and
he has built every playground and when he walks the parks and sees how bad they are where 10 years
ago, we had flowers in the parks and we could treat weeds and trim etc. to keep them looking good and
now the city is just putting out fires.
Kelly said all this points to why Yorkville needs to become a district, which is out of our hands. Scott
said that he loves what he does and wants to retire here. Dan said it is a money thing, but you take care
of things that are important to you, so does city council think these things are important. The board
discussed this all comes back to a money issue and needs versus wants.
Laura said the city can't add more playgrounds because we can't keep up on what we have unless we
hire another person. Yorkville for the size it is has great parks and a great master plan that has been
followed. Deb said it is not the quality that it used to be. Laura said the city is adding miles of trails
soon, which is another consideration on how to maintain it.
Scott said the park department is very frugal with the money they have and they do as much in house as
possible. Laura said something the board should consider when the city gets questions about Caldonia
or Beecher, we tell them we are maxed out on staff. Laura said we are getting to the point where we
can request things and we can prioritize needs. Scott handed the board a list of park replacement to
review. The city has 23 playgrounds. Deb said this is a list that the board needs to prepare for.
Laura asked were the board wants to spend land cash. Scott said land cash is for community event or
parks. The board agreed not to spend land cash. The board discussed Caldonia and developing it. The
board discussed not having money for staff and their needs, so cannot develop other parks. Laura asked
the board if it is one of their goals is to finish a regional park. The board agreed if it is from grants yes.
Dan said shouldn't a goal of the board be to continue to write grants and get as many as we can. The
board agreed. Tim said in the last year things have gotten better with city council and last year Tim was
able to add a staff person and there has been progress.
The board decided to work on Administration Structure/staffing and to pursue grant funding. Deb said
this was a good meeting for tonight and the board might want to do another one. The board wants to
have job descriptions for the next meeting and to discuss the director position.
Adiournment: There being no further business, the meeting was adjourned at 8:40 p.m. Motion made
by Kelly Sedgwick and seconded by Dan Lane.
Minutes Respectfully Submitted by:
Lisa Godwin
Minute Taker
DATE : 05 / 16 / 13 UNITED CITY OF YORKVILLE
TIME : 12 : 08 : 49 CHECK REGISTER
PRG ID : AP215000 . WOW FISCAL YEAR 12/ 13
CHECK DATE : 05 / 23 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT ------_-- --- -- - - ----- ----
209754 ARAMARK ARAMARK UNIFORM SERVICES
610 -7997944 04 / 16 / 13 01 UNIFORMS 79 - 790 -56 -00 -5600 61 . 32
INVOICE TOTAL : 61 . 32
610 -6007691 04 / 23 / 13 01 UNIFORMS 79 - 790-56- 00 -5600 38 . 26
INVOICE TOTAL : 38 . 26
610 -6017006 04 /30 / 13 01 UNIFORMS 79 - 790-56- 00 -5600 61 . 32
INVOICE TOTAL : 61 . 32
CHECK TOTAL : 160 . 92
209755 BURCIAGH HUMBERTO A . BURCIAGA
043013 04 / 30 / 13 01 REFEREE 79 - 795- 54-00 -5462 70 . 00
INVOICE TOTAL : 70 . 00
CHECK TOTAL : 70 . 00
209756 COMED COMMONWEALTH EDISON
1718099052- 0413 04 /30 / 13 01 872 PRAIRIE CROSSING 79 - 795-54-00 -5480 70 . 29
INVOICE TOTAL : 70 . 29
6819027011 - 0413 05 / 04 / 13 01 PR BUILDINGS 79 - 795 - 54- 00 -5480 319 . 87
INVOICE TOTAL : 319 . 87
7982205057-0413 05 / 02 / 13 01 202 E COUNTRYSIDE PKWY UNIT D 80 -800- 54- 00 -5480 124 . 67
INVOICE TOTAL : 124 . 67 "
7982206018 - 0413 05 / 01 / 13 01 202 E COUNTRYSIDE PKWY UNIT E 80 -800-54-00-5480 1 , 855 . 20
INVOICE TOTAL : 1 , 855 . 20
CHECK TOTAL : 2 , 370 . 03
209757 FOXVALSA FOX VALLEY SANDBLASTING
_ 1 _
DATE : 05 / 16 / 13 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 12 : 08 : 49 CHECK REGISTER
PRO ID : AP215000 . WOW
CHECK DATE : 05/ 23 / 13
CHECK 4 VENDOR 4 INVOICE INVOICE ITEM
NUMBER DATE $ DESCRIPTION ACCOUNT 4 ITEM AMT
209757 FOXVALSA FOX VALLEY SANDBLASTING
10244 04 / 10 / 13 01 SANDBLAST & RECOAT DRINKING 79- 790 - 56- 00-5640 125 . 00
02 FOUNTAIN * * COMMENT * *
INVOICE TOTAL : 125 . 00
CHECK TOTAL : 125 . 00
209758 GOLDMEDA GOLD MEDAL PRODUCTS
255508 04 /30 / 13 01 BRIDGE CONCESSION SUPPLIES 79 - 795-56- 00 -5607 318 . 63
INVOICE TOTAL : 318 . 63 *
CHECK TOTAL : 318 . 63
209759 GROUND GROUND EFFECTS INC .
270831 04 / 30 / 13 01 KODIAK STEPPER 79 - 790 -56 -00 -5620 63 . 86
INVOICE TOTAL : 63 . 86 *
CHECK TOTAL : 63 . 86
209760 HOULEA ANTHONY HOULE
041713 04 / 17 / 13 01 SWEATSHIRTS , JEANS 79-790 -56 - 00 -5600 71 . 84
INVOICE TOTAL : 71 . 84 *
CHECK TOTAL : 71 . 84
209761 ITHALJ JOHN ITHAL
043013 04/ 30 / 13 01 REFEREE 79 - 795 -54- 00 -5462 105 . 00
INVOICE TOTAL : 105 . 00 *
CHECK TOTAL : 105 . 00
209762 KCCONC KENDALL COUNTY CONCRETE
- 2-
DATE : 05 / 16 / 13 UNITED CITY OF YORKVILLE
PAGE : 3
TIME : 12 : 08 : 49 CHECK REGISTER
PRO ID : AP215000 . WOW
CHECK DATE : 05 /23 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
209762 KCCONC KENDALL COUNTY CONCRETE
31254 04 / 30 / 13 01 CONCRETE FOR BRISTOL BAY 79 - 790 - 56 - 00 -5620 636 . 00
INVOICE TOTAL : 636 . 00' *
CHECK TOTAL : 636 . 00
209763 KENPRINT ANNETTE M . POWELL
18985 04 / 29 / 13 01 BUSINESS CARDS 79 -795 -56 -00 -5610 212 . 50
INVOICE TOTAL : 212 . 50
CHECK TOTAL : 212 . 50
209764 OLEARYM MARTIN J . O ' LEARY
043013 04 / 30 / 13 01 REFEREE 79 -795-54- 00 -5462 140 . 00
INVOICE TOTAL : 140 . 00
CHECK TOTAL : 140 . 00
209765 R0000369 GARY WILLIAMS
042013 04 / 20 / 13 01 REFEREE 79 - 795-54- 00 -5462 25 . 00
INVOICE TOTAL : 25 . 00
CHECK TOTAL : 25 . 00
209766 R0001172 LORIE JAQUISH
140180 04 / 30 / 13 01 CLASS CANCELLATION REFUND DUE 79 -795 -54- 00 -5496 35 . 00
02 TO LOW ENROLLMENT * * COMMENT * *
INVOICE TOTAL : 35 . 00
CHECK TOTAL : 35 . 00
209767 REINDERS REINDERS , INC .
-3-
DATE : 05 / 16 / 13 UNITED CITY OF YORKVILLE PAGE : 4
TIME : 12 : 08 : 49 CHECK REGISTER
PRO ID : AP215000 . WOW
CHECK DATE : 05 / 23 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
209767 REINDERS REINDERS , INC .
1428620 -00 04 / 22 / 13 01 NUTS , WASHERS , PULLEY, BUSHING 79 -790-56 -00-5640 75 . 17
02 SCREWS , IDLER ARM, FITTINGS * * COMMENT * *
INVOICE TOTAL : 75 . 17
1428620 -01 04 / 23 / 13 01 SCREW, IDLER ARM 79 -790-56 -00 -5640 1 . 47
INVOICE TOTAL : 1 . 47
1429233 -01 04 / 26 / 13 01 SCREWS 79 -790-56 - 00 -5640 2 . 55
INVOICE TOTAL : 2 . 55
4021778 -00 - 04 / 22 / 13 01 KUBOTA WITH 60 " DECK 22 -222- 60 - 00 -6060 10 , 845 . 00
INVOICE TOTAL : 10 , 845 . 00
CHECK TOTAL : 10 , 924 . 19
209768 SERVICE SERVICE PRINTING CORPORATION
24223 04 / 30 / 13 01 81500 CATALOGS 79-795-54- 00 -5426 91036 . 61
INVOICE TOTAL : 9 , 038 . 61
CHECK TOTAL : 9 , 038 . 61
TOTAL AMOUNT PAID : 24 , 296 . 58
-4-
DATE : 05 / 16 / 13 UNITED CITY OF YORKVILLE
TIME : 12 : 30 : 20 CHECK REGISTER
PRC ID : AP215000 . WOW FISCAL YEAR 13/ 14
CHECK DATE : 05 / 23 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT --- --"'---- - -
209769 AQUAPURE AQUA PURE ENTERPRISES , INC . -
84588 05 / 04 / 13 01 HEATER PARTS 80-800 - 56 -00 -5620 374 . 41
INVOICE TOTAL : 374 . 41
CHECK TOTAL : 374 . 41
209770 CEOPROD CEO PRODUCTIONS
071213 05 / 14 / 13 01 JULY 12 & SEPT . 1 PERFORMANCE 79 - 795-56 - 00-5606 1 , 400 . 00
02 FEES * * COMMENT * *
INVOICE TOTAL : 1 , 400 . 00
CHECK TOTAL : 1 , 400 . 00
209771 FARREN FARREN HEATING & COOLING
8099 05 / 02 / 13 01 REPLACED REFACTORY PANEL 80 - 800-54 - 00 -5495 523 . 74
02 IN POOL HEATER * * COMMENT * *
INVOICE TOTAL : 523 . 74
CHECK TOTAL : 523 . 74
209772 FIRSILLI FIRST ILLINOIS SYSTEMS , INC .
11440 05 / 01 / 13 01 MAY PEST CONTROL 80- 800-54- 00 -5462 45 . 00
INVOICE TOTAL : 45 . 00
CHECK TOTAL : 45 . 00
209773 FIRST FIRST PLACE RENTAL
235123 - 1 05 / 02 / 13 01 SMALL GAS TANK 79 -790 -54-00-5485 40 . 25
INVOICE TOTAL : 40 . 25
CHECK TOTAL : 40 . 25
-5-
DATE : 05 / 16 / 13 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 12 : 30 : 20 CHECK REGISTER
PRG ID : A2215000 . W0W
CHECK DATE : 05 / 23 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
209774 GERKEM MOLLY GERKE
VBALL CAMP 05 / 14 / 13 01 VOLLEYBALL CAMP INSTRUCTION 79 - 795 -54-00-5462 315 . 00
INVOICE TOTAL : 315 . 00
CHECK TOTAL : 315 . 00
209775 GOLDMEDA GOLD MEDAL PRODUCTS
255645 05 / 08 / 13 01 BEECHER PARK CONCESSIONS 79 -795-56 - 00-5607 625 . 53
02 SUPPLIES * * COMMENT * *
INVOICE TOTAL : 625 . 53
CHECK TOTAL : 625 . 53
209776 KANTORG GARY KANTOR
MAY2013 05 / 06 / 13 01 MAGIC CLASS 79 - 795-54- 00-5462 60 . 00
INVOICE TOTAL : 60 . 00
CHECK TOTAL : 60 . 00
209777 KCEDC KENDALL COUNTY COLLECTOR
2012014102 05 /23 / 13 01 1ST INSTALLMENT PROPERTY TAXES 80- 800-54- 00 -5497 27 , 944 . 92
INVOICE TOTAL : 27 , 944 . 92
CHECK TOTAL : 27 , 944 . 92
209778 MENLAND MENARDS - YORKVILLE
28008 05 / 06 / 13 01 SIDING, ALUMINUM, FASCIA, 79 - 790-56- 00 -5620 244 . 36
02 BOARDS , SOFFIT * * COMMENT * *
INVOICE TOTAL : 244 . 36
CHECK TOTAL : 244 . 36
- 6-
DATE : 05 / 16 / 13 UNITED CITY OF YORKVILLE PAGE : 3
TIME : 12 : 30 : 20 CHECK REGISTER
PRG ID : AP215000 . W0W
CHECK DATE : 05 / 23 /13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
209779 MERRIMAK KRISTEN MERRIMAN
050213 05 / 02 / 13 01 REFEREE 79 - 795-54-00-5462 70 . 00
INVOICE TOTAL : 70 . 00
CHECK TOTAL : 70 . 00
209780 OLEARYC CYNTHIA O ' LEARY
COED# 1 05 / 01 / 13 01 MAY - JULY ASSIGNING OFFICIAL 79- 795-54-00-5462 435 . 00
02 FEE * * COMMENT * *
INVOICE TOTAL : 435 . 00
MENS# 1 05 / 01 / 13 01 MAY - AUGUST ASSIGNING 79- 795-54-00 -5462 575 . 00
02 OFFICIAL FEES * * COMMENT * *
INVOICE TOTAL : 575 . 00
CHECK TOTAL : 11010 . 00
209781 PEPSI PEPSI -COLA GENERAL BOTTLE
94160363 05 / 07 / 13 01 WATER, POP , GATORADE 79 - 795-56 - 00-5607 366 . 28
INVOICE TOTAL : 366 . 28
CHECK TOTAL : 366 . 28
209782 R0001024 CARI TENNELL
140750 05 / 07 / 13 01 MEMBERSHIP REFUND 80- 800 -54- 00 -5496 40 . 00
INVOICE TOTAL : 40 . 00
CHECK TOTAL : 40 . 00
209783 REINDERS REINDERS , INC .
1428620-02 05 / 02 / 13 01 IDLER ARM 79 - 790-56- 00 -5640 53 . 94
INVOICE TOTAL : 53 . 94
CHECK TOTAL : 53 . 94
DATE : 05 / 16 / 13 UNITED CITY OF YORKVILLE PAGE : 4
TIME : 12 : 30 : 20 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 05 / 23 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
209784 ROBINSOT TRACY ROBINSON
050213 05 / 02 / 13 . 01 REFEREE 79 -795-54-00-5462 70 . 00
INVOICE TOTAL : 70 . 00 *
CHECK TOTAL : 70 . 00
209785 WOZNYR RONALD V . WOZNY
050213 05 / 02 / 13 01 REFEREE 79 -795-54-00 -5462 70 . 00
INVOICE TOTAL : 70 . 00 *
CHECK TOTAL : 70 . 00
209786 YORKBIGB YORKVILLE BIG BAND
061413A 05 / 14 / 13 01 REMAINDER OF FEE FOR 06 / 14 / 13 79 - 795-56 -00 -5606 950 . 00
02 PERFORMANCE * * COMMENT * *
INVOICE TOTAL : 950 . 00
CHECK TOTAL : 950 . 00
TOTAL AMOUNT PAID : 34 , 203 . 43
�8�
YORKVILLE PARKS & RECREATION
PAYROLL SUMMARY
May 10 , 2013
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
PARKS 16 ,517.54 16 ,517. 54 1 ,780.27 11228.23 19 ,526.04
RECREATION 125948 .20 12 , 948.20 1 ,231 . 86 967.47 15, 147. 53
REC. CENTER 47889.45 4,889.45 200.36 381 .81 5 ,471 .62
TOTALS $ 34,355. 19 $ - $ 34,355. 19 $ 37212.49 $ 29577.51 $ 405145. 19
TOTAL PAYROLL $ 40 , 145. 19
- 9-
YORKVILLE PARK BOARD
BILL LIST SUMMARY
Thursday, May 23, 2013
PAYROLL DATE
BI-WEEKLY 5/1012013 $40, 145.19
TOTAL PAYROLL $40,145.19
ACCOUNTS PAYABLE
BILL LIST - FY13 5/23/2013 $24,296.58
BILL LIST - FY14 5/23/2013 $347203.43
TOTAL BILLS PAID $58,500.01
CITY BILL LIST
EYE MED - MAY VISION INS. - PARKS 5114/2013 $74.75
EYE MED - MAY VISION INS. - RECREATION 5114/2013 $24.65
GUARDIAN - MAY DENTAL INS. - PARKS 5/28/2013 $561 .65
GUARDIAN - MAY DENTAL INS. - RECREATION 5/28/2013 $250.67
GUARDIAN - MAY LIFE INS. - PARKS 5/28/2013 $74.00
GUARDIAN - MAY LIFE INS. - RECREATION 5/28/2013 $40.30
SPEEDWAY - APRIL GAS - PARKS 5/28/2013 $2,056.91
SPEEDWAY - APRILGAS - RECREATION 5/2812013 $166.99
VERIZON - APRIL CELL PHONES - PARKS 5/2812013 $147.93
VERIZON - APRIL CELL PHONES - RECREATION 5/28/2013 $163.96
CALL ONE - APRIL PHONE - PARKS 5/28/2013 $42.46
CALL ONE - APRIL PHONE - RECREATION 5/28/2013 $62.61
CALL ONE - APRIL PHONE - REC CENTER 5/28/2013 $280.59
TOTAL BILLS PAID $3,947.47
TOTAL DISBURSEMENTS $1025592,67
- 70-
DATE : 06 / 05 / 13 UNITED CITY OF YORKVILLE PAGE : 1
TIME : 13 : 46 : 20 PRE-CHECK RUN EDIT
ID : AP211001 . WOW FISCAL YEAR 12/ 13
INVOICES DUE ON/BEFORE 06 / 13 /2013
CHECK # VENDOR # INVOICE ITEM
INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT
209787 CENTRALL CENTRAL LIMESTONE COMPANY , INC
17834 04 /30 / 13 01 GRAVEL 79-790 -56-00- 5620 102 . 82
INVOICE TOTAL : 102 . 82
CHECK TOTAL : 102 . 82
209788 COMED COMMONWEALTH EDISON
1613010022 - 0513 05 / 17 / 13 01 BALLFIELDS 79 -795- 54 - 00 -5480 1 , 008 . 92
INVOICE TOTAL : 1 , 008 . 92
CHECK TOTAL : 1 , 008 . 92
209789 HOMEDEPO HOME DEPOT
3015796 04 / 11/ 13 01 BULBS 79 - 790 -56-00 -5640 18 . 99
INVOICE TOTAL : 18 . 99
5016684 0.5 /25 / 13 01 - LUBE 80 - 800-56 -00- 5640 7 . 97
INVOICE TOTAL : 7 . 97
9016231 04 / 15 / 13 01 CONNECTORS 80- 800- 56-00- 5640 1 . 08
INVOICE TOTAL : 1 . 08
CHECK TOTAL : 28 . 04
209790 IMAGEPLU IMAGE PLUS
28818 02 / 19 / 13 01 SOCCER T-SHIRTS 79-795- 56- 00- 5606 11078 . 80
INVOICE TOTAL : 1 , 078 . 80
CHECK TOTAL : 1 , 078 . 80
209791 MENLAND MENARDS - YORKVILLE
22944 03 /21 / 13 01 PAINT 79 -790- 56- 00- 5620 13 . 98
INVOICE TOTAL : 13 . 98
DATE : 06 / 05 / 13 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 13 : 46 : 20 PRE-CHECK RUN EDIT
ID : AP211001 . WOW
INVOICES DUE ON/BEFORE 06 / 13 /2013 -
CHECK # VENDOR # INVOICE ITEM
INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT
209791 MENLAND MENARDS - YORKVILLE
22957 03 / 21 /13 01 BASKET STRAINER WASHER 79 -790 -56-00-5620 1 . 06
INVOICE TOTAL : 1 . 06
CHECK TOTAL : 15 . 04
209792 NICOR NICOR GAS
64 - 99 -70-7276 0 - 0413 05 / 08 / 13 01 202 E COUNTRYSIDE PKWY STE E 80- 800-54 - 00-5480 1 , 018 . 04
INVOICE TOTAL : 1 , 018 . 04
CHECK TOTAL : 1 , 018 . 04
209793 ROSBOROS SHAY REMUS
052513 05 / 25 / 12 01 REIMBURSEMENT FOR CPRP EXAM 79 -795 -54 -00 -5412 255 . 00
02 AND APPLICATION * * COMMENT * *
INVOICE TOTAL : 255 . 00
CHECK TOTAL : 255 . 00
209794 WALMART WALMART COMMUNITY
051613 -PR 05 / 16/13 01 PRESCHOOL- SUPPLIES 79-795- 56- 00- 5606 94 . 49
INVOICE TOTAL : 94 . 49
CHECK TOTAL : 94 . 49
TOTAL AMOUNT PAID : 31601 . 15
- 2-
DATE : 06 / 05 / 13 UNITED CITY OF YORKVILLE FISCAL YEAR 13/ 14 PAGE : 1
TIME : 13 : 52 : 36 PRE-CHECK RUN EDIT
ID : AP211001 . WOW
INVOICES DUE ON/BEFORE 06/ 13 / 2013
CHECK # VENDOR # INVOICE ITEM
INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT
209795 ALBRIGHH HARRY ALBRIGHT
051613 05 / 16 / 13 01 REFEREE 79-795 -54 -00 -5462 140 . 00
INVOICE TOTAL : 140 . 00
CHECK TOTAL : 140 . 00
209796 ARAMARK ARAMARK UNIFORM SERVICES
610 - 8026382 05 / 07 / 13 01 UNIFORMS 79 -790 -56- 00-5600 38 . 28
INVOICE TOTAL : 38 . 28
610- 8035717 05 / 14 / 13 01 UNIFORMS 79-790- 56-00 -5600 38 . 28
INVOICE TOTAL : 38 . 28
610- 8045046 05 / 21 / 13 01 UNIFORMS 79-790- 56- 00-5600 38 . 28
INVOICE TOTAL : 38 . 28
CHECK TOTAL : 114 . 84
209797 BPAMOCO BP AMOCO OIL COMPANY
38076691 05 /24 / 13 01 MAY GASOLINE 79-795-56- 00 -5695 37 . 10
INVOICE TOTAL : 37 . 10
CHECK TOTAL : 37 . 10
209798 BSNSPORT BSN/ PASSON ' S /GSC/CONLIN SPORTS
95363539 05 / 24 / 13 01 BASEBALLS 79 -795- 56 - 00-5606 414 . 20
INVOICE TOTAL : 414 . 20
CHECK TOTAL : 414 . 20
209799 CENSOD CENTRAL SOD
INV68950 06 / 02 / 13 01 SOD 79- 790 -56- 00- 5640 29 . 25
INVOICE TOTAL : 29 . 25
CHECK TOTAL : 29 . 25
-3-
DATE : 06 / 05 / 13 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 13 : 52 : 36 PRE-CHECK RUN EDIT
ID : AP211001 . WOW
INVOICES DUE ON/BEFORE 06 / 13 /2013
CHECK # VENDOR # INVOICE ITEM
INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT
209800 EARLEJ JOHN EARLE
051613 05 / 16 / 13. 01 REFEREE 79-795 -54 -00 -5462 140 . 00
INVOICE TOTAL : 140 . 00
CHECK TOTAL : 140 . 00
209801 EUCLIDBE EUCLID BEVERAGE
817452 06 / 04 / 13 01 FESTIVAL ALOCOHOL 79 -795-56- 00 -5606 2 , 983 . 00
INVOICE TOTAL : 2 , 983 . 00 *
817463 06 / 04 / 13 01 10 CASES OF 14OZ CUPS 79-795 -56 -00 - 5606 580 . 00
INVOICE TOTAL : 580 . 00 *
CHECK TOTAL : 3 , 563 . 00
209802 EVANST TIM EVANS
060113 06 / 01 / 13 01 MAY 2013 MOBILE EMAIL 80-800 -54 - 00 -5440 45 . 00
02 REIMBURSEMENT * * COMMENT * *
INVOICE TOTAL : 45 . 00
CHECK TOTAL : 45 . 00
209803 FUNXPRES FUN EXPRESS
657628872 - 01 05 /29 / 13 01 PRESCHOOL CRAFT SUPPLIES 79-795 -56- 00 -5606 183 . 75
INVOICE TOTAL : 183 . 75
CHECK TOTAL : 183 . 75
209804 GODWINL LISA R . GODWIN
050913 05/ 13 / 13 01 MAY 9 PARK BOARD MEETING 79 -795-54 -00 - 5462 92: 40
02 MINUTES * * COMMENT * *
INVOICE TOTAL : 92 . 40
CHECK TOTAL : 92 . 40
-4-
DATE : 06 / 05 / 13 UNITED CITY OF YORKVILLE PAGE : 3
TIME : 13 : 52 : 36 PRE-CHECK RUN EDIT
ID : AP211001 . WOW
INVOICES DUE ON/BEFORE 06 / 13 /2013
CHECK # VENDOR # INVOICE ITEM
INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT
209805 GOLDMEDA GOLD MEDAL PRODUCTS
256091 05 / 14 / 13 01 BRIDGE CONCESSION SUPPLIES 79-795 -56- 00-5607 373 . 93
INVOICE TOTAL : 373 . 93
256498. 05 /21 / 13 01 BRIDGE PK CONCESSION SUPPLIES 79-795- 56- 00 -5607 622 . 23
INVOICE TOTAL : 622 . 23
256503 05 /21 / 13 01 BEECHER PK CONCESSION SUPPLIES 79 -795- 56- 00 -5607 341 . 93
INVOICE TOTAL : 341 . 93
256836 05 /29 / 13 01 BRIDGE PK CONCESSION SUPPLIES 79 -795-56-00-5607 346 . 28
INVOICE TOTAL : 348 . 28
CHECK TOTAL : 1 , 686 . 37
209806 HAAKEL LAURA SCHRAW
060113 06/01 / 13 01 MAY 2013 MOBILE EMAIL 79-795 -54 - 00- 5440 22 . 50
02 REIMBURSEMENT * * COMMENT * *
03 MAY 2013 MOBILE EMAIL 79-790- 54 -00- 5440 22 . 50
04 REIMBURSEMENT * * COMMENT * *
INVOICE TOTAL : 45 . 00
CHECK TOTAL : 45 . 00
209807 HAGEMAJO JON . HAGEMAN
060113 06 / 01 / 13 01 MAY 2013 MOBILE EMAIL 79 -795- 54 - 00 -5440 11 . 60
02 REIMBURSEMENT * * COMMENT * *
INVOICE TOTAL : 11 . 60
CHECK TOTAL : 11 . 60
209808 HAYENR RAYMOND HAYEN
052813 05 / 28 / 13 01 REFEREE 79 -795- 54 - 00 - 5462 70 . 00
INVOICE TOTAL : 70 . 00
CHECK TOTAL : 70 . 00
-5-
DATE : 06 / 05 / 13 UNITED CITY OF YORKVILLE PAGE : 4
TIME : 13 : 52 : 36 PRE-CHECK RUN EDIT
ID : AP211001 - NOW
INVOICES DUE ON/BEFORE 06/ 13 /2013
CHECK # VENDOR # INVOICE ITEM
INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT
209809 HOLMANE EDDIE A . HOLMAN
051413 05 / 14 / 13 01 REFEREE 79-795 - 54 - 00 -5462 140 . 00
INVOICE TOTAL : 140 . 00
CHECK TOTAL : 140 . 00
209810 HOULEA ANTHONY HOULE
060113 06 / 01 / 13 01 MAY 2013 MOBILE EMAIL 79 -790 -54 -00- 5440 45 . 00
02 REIMBURSEMENT * * COMMENT * *
INVOICE TOTAL : 45 . 00
CHECK TOTAL : 45 . 00
209811 IMAGEPLU IMAGE PLUS
29052 05 /22 / 13 al SOCCER SHIRTS 79-795- 56-00 -5606 2 , 518 . 30
INVOICE TOTAL : 2 , 518 . 30
CHECK TOTAL : 2 , 518 . 30
209812 ITHALJ JOHN ITHAL
051413 05 / 14 / 13 01 REFEREE 79 -795-54 -00- 5462 140 . 00
INVOICE TOTAL : 140 . 00
CHECK TOTAL : 140 . 00
209813 KEITHD DENNIS KEITH
052113 05 / 21 / 13 01 REFEREE 79 - 795 - 54 - 00 -5462 140 . 00
INVOICE . TOTAL : 140 . 00
CHECK TOTAL : 140 . 00
209814 MEIERNOR NORMAN C . MEIER
_ 6_
DATE : 06 / 05 / 13 UNITED CITY OF YORKVILLE PAGE : 5
TIME : 13 : 52 : 36 PRE-CHECK RUN EDIT
ID : AP211001 . WOW
INVOICES DUE ON/BEFORE 06 / 13 /2013
CHECK # VENDOR # INVOICE ITEM
INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT
209814 MEIERNOR NORMAN C . MEIER
052813 05 / 28 / 13 01 REFEREE 79 -795 - 54 -00 - 5462 70 . 00
INVOICE TOTAL : 70 . 00
CHECK TOTAL : 70 . 00
209815 MENLAND MENARDS - YORKVILLE
28371 05 / 09 / 13 01 ORANGE FLAGS 79-790 - 56 -00 - 5620 7 . 49
INVOICE TOTAL : 7 . 49
28804 05 / 13 / 13 01 . PROADVANTAGE ADHESIVE , POST 79-790- 56-00 -5620 117 . 84
02 SUPPORT * * COMMENT * *
INVOICE TOTAL : 117 . 84
28911 05 / 14 / 13 01 RATCHET TIEDOWNS , COILS , GRAB 79-790- 56- 00 -5620 95 . 10
02 HOOKS , CLEVIS LINK * * COMMENT * *
INVOICE TOTAL : 95 . 10
29046 05 / 15/ 13 01 KEYS 79-790-56- 00 -5640 10 . 32
INVOICE TOTAL : 10 . 32
29055 05 / 15 / 13 01 CONCRETE MIX 79-790 - 56- 00-5620 19 . 50
INVOICE TOTAL : 19 . 50
29079 05 / 15 / 13 01 CONCRETE MIX 79-790 -56- 00 -5620 21 . 45
INVOICE TOTAL : 21 . 45
CHECK TOTAL : 271 . 70
209816 MERRIMAN KRISTEN MERRIMAN
050713 05 / 07 / 13 01 REFEREE 79-795- 54 - 00-5462 70 . 00
INVOICE TOTAL : 70 . 00 *
052313 05 / 23 / 13 01 REFEREE 79-795- 54 - 00 -5462 140 . 00
INVOICE TOTAL : 140 . 00 *
CHECK TOTAL : 210 . 00
-7 -
DATE : 06 / 05 / 13 UNITED CITY OF YORKVILLE PAGE : 6
TIME : 13 : 52 : 36 PRE -CHECK RUN EDIT
ID : AP211001 . WOW
INVOICES DUE ON/BEFORE 06 / 13/2013
CHECK # VENDOR # INVOICE ITEM
INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT
209817 MORRICKB BRUCE MORRICK
052313 05 /23 / 13 01 REFEREE 79 -795 -54 =00- 5462 105 . 00
INVOICE TOTAL : 105 . 00
CHECK TOTAL : 105 . 00
209818 NANCO NANCO SALES COMPANY , INC .
7681 05/ 09 / 13 01 BODY &. HAIR SOAP , GARBAGE BAGS 80-800 - 56- 00 -5620 109 . 85
INVOICE TOTAL : 109 . 85 *
7692 05 / 16 / 13 01 TISSUE , PAPER TOWEL, KLEENEX 80 -800-56- 00 -5620 131 . 22
INVOICE TOTAL : 131 . 22 *
CHECK TOTAL : 241 . 07
209819 NEGRER RYAN NEGRE
060113 06 / 01 / 13 01 MAY 2013 MOBILE EMAIL 80 -800 -54-00 -5440 45 . 00
02 REIMBURSEMENT * * COMMENT * *
INVOICE TOTAL : 45 . 00
CHECK TOTAL : 45 . 00
209820 OFFWORK OFFICE WORKS
220658 05 /28 / 13 01 ADDING MACHING INK 79-795 -56- 00 - 5610 4 . 10
INVOICE TOTAL : 4 . 10
CHECK TOTAL : 4 . 10
209821 OLEARYM MARTIN J . O ' LEARY
050713 05 / 07 / 13 01 REFEREE 79 -795- 54 - 00 - 5462 70 . 00
INVOICE TOTAL : 70 . 00
CHECK TOTAL : 70 . 00
_8_
DATE : 06 / 05 / 13 UNITED CITY OF YORKVILLE PAGE : 7
TIME : 13 : 52 : 36 - PRE-CHECK RUN EDIT
ID : AP211001 . WOW
INVOICES DUE ON/BEFORE 06 / 13/ 2013
CHECK # VENDOR # INVOICE ITEM
INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT
209822 PEPSI PEPSI-COLA GENERAL BOTTLE
96234067 05 / 17 / 13 01 WATER , GATORADE 79 -795 -56-00 -5607 170 . 06
INVOICE TOTAL : 170 . 06
96566307 05 /21 / 13 01 WATER, POP , GATORADE 79-795-56 -00-5607 306 . 38
INVOICE TOTAL : 306 . 38
97801708 05 /28 / 13 01 WATER, POP , GATORADE 79-795- 56- 00- 5607 388 . 80
INVOICE TOTAL : 388 . 80
CHECK TOTAL : 865 . 24
209823 R0001182 MARY HOLT
140988 05 / 14 / 13 01 RFC PASS CANCELLATION REFUND 80 -800 -54 - 00 -5496 30 . 00
INVOICE TOTAL : 30 . 00
CHECK TOTAL : 30 . 00
209824 R0001183 PAULA HOLDIMAN
141350 05 / 23 / 13 01 CANCELLATION REFUND DUE TO 80-800- 54 - 00-5496 40 . 00
02 MEDICAL * * COMMENT * *
INVOICE TOTAL : 40 . 00
CHECK TOTAL : 40 . 00
209625 80001184 KEITH MOUIS
141613 06 / 03 / 13 01 SWIM REFUND DUE TO CLASS 80 - 800 -54 - 00 - 5496 54 . 00
02 CANCELLATION * * COMMENT * *
INVOICE . TOTAL : 54 . 00
CHECK TOTAL : 54 . 00
209826 REINDERS REINDERS , INC .
- 9-
DATE : 06 / 05 / 13 UNITED CITY OF YORKVILLE PAGE : 8
TIME : 13 : 52 : 36 PRE-CHECK RUN EDIT
ID : AP211001 . WOW
INVOICES DUE ON/BEFORE 06 / 13 / 2013
CHECK # VENDOR # INVOICE ITEM
INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT
209826 REINDERS REINDERS , INC .
1432070 -00 05 / 10 / 13 01 BLADES 79 -790- 56-00- 5640 156 . 35
INVOICE TOTAL : 156 . 35
1432077 -00 05 / 10 / 13 01 BLADES 79 -790 - 56- 00- 5640 135 . 20
INVOICE TOTAL : 135 . 20
1432905 -00 05 / 15 / 13 01 DAMPER, END-ROD 79 -790 -56- 00-5640 216 . 50
INVOICE TOTAL : 216 . 50
CHECK TOTAL : 508 . 05
209827 ROBINSOT TRACY ROBINSON
052113 05 / 21 / 13 01 REFEREE 79-795 -54..-00 -5462 140 . 00
INVOICE TOTAL : 140 . 00
CHECK TOTAL : 140 . 00
209828 ROSBOROS SHAY REMUS
060113 06 / 01 / 13 01 MAY 2013 MOBILE EMAIL 79-795-54 -00- 5440 45 . 00
02 REIMBURSEMENT * * COMMENT * *
INVOICE TOTAL : 45 . 00
CHECK TOTAL : 45 . 00
209829 RUSITYORK RUSH-COPLEY HEALTHCARE
8516 -PR 05 / 08 / 13 01 POST OFFER DRUG SCREENS 79 - 795- 54 - 00- 5462 75 . 00
INVOICE TOTAL : 75 . 00
CHECK TOTAL : 75 . 00
209830 SCHNITZR RANDY J . SCHNITZ
_ lo_
DATE : 06 / 05 / 13 UNITED CITY OF YORKVILLE PAGE : 9
TIME : 13 : 52 : 36 PRE-CHECK RUN EDIT
ID : AP211001 . WOW
INVOICES DUE ON/BEFORE 06 / 13/ 2013
CHECK # VENDOR # INVOICE ITEM
INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT
209830 SCHNITZR RANDY J _ SCHNITZ
050713 05 / 07 / 13 01 REFEREE 79-795 -54 - 00 -5462 70 . 00
INVOICE TOTAL': 70 . 00
CHECK TOTAL : 70 . 00
209831 SLEEZERS SLEEZER, SCOTT
060113 06 / 01 / 13 01 MAY 2013 MOBILE EMAIL 79- 790 -54 - 00 -5440 45 . 00
02 REIMBURSEMENT * * COMMENT * *
INVOICE TOTAL : 45 . 00
CHECK TOTAL : 45 . 00
209832 UNITALEN JOSEPH J . DEMARCO
071313 06 / 02 / 13 01 JULY 13TH ENTERTAINMENT 79-795-56- 00- 5606 400 . 00
INVOICE TOTAL : 400 . 00 *
071313 -HTD 06 / 01 / 13 01 JULY 13 HID PERFORMANCE 79 -795-56- 00- 5606 1 , 400 . 00
INVOICE TOTAL : 1 , 400 . 00 *
CHECK TOTAL : 1 , 800 . 00
209833 VERMONT VERMONT SYSTEMS
39892 06 / 01 / 13 01 ANNUAL MAINTENANCE AGREEMENT 79-795 -54 - 00 -5462 3 , 450 . 00
INVOICE TOTAL : 3 , 450 . 00
CHECK TOTAL : 3 , 450 . 00
209834 WILLMAN WILLMAN & GROESCH GENERAL
2084 05 / 30 / 13 01 MATERIAL AND LABOR FOR 80 -800 -54 - 00 -5495 19 , 615 . 80
02 IMPROVEMENTS AT 201 W . * * COMMENT * *
_ 11 _
DATE : 06 /05 / 13 UNITED CITY OF YORKVILLE PAGE : 10
TIME : 13 : 52 : 36 PRE-CHECK RUN EDIT
ID : AP211001 . WOW
INVOICES DUE ON/ BEFORE 06 / 13 /2013
CHECK # VENDOR # INVOICE ITEM
INVOICE # DATE # DESCRIPTION ACCOUNT # PROJECT CODE ITEM AMT
209834 WILLMAN WILLMAN & GROESCH GENERAL
2084 05 / 30 / 13 03 HYDRAULIC * * COMMENT * *
INVOICE TOTAL : 19 , 615 . 80
CHECK TOTAL : 19 , 615 . 80
209635 WOZNYR RONALD V . WOZNY
050713 05 / 07 / 13 01 REFEREE 79-795- 54 -00 -5462 70 . 00
INVOICE TOTAL : 70 . 00
051613 05 /16 / 13 01 REFEREE 79 -795- 54 -00 -5462 105 . 00
INVOICE TOTAL : 105 . 00
052313 05 / 23 / 13 01 REFEREE 79 - 795-54 -00- 5462 140 . 00
INVOICE TOTAL : 140 . 00
052813 05 / 28 / 13 01 REFEREE 79 - 795-54 -00- 5462 70 . 00
INVOICE TOTAL : 70 . 00
CHECK TOTAL : 385 . 00
209836 YORKACE YORKVILLE ACE & RADIO SHACK
148419 05 / 10 / 13 01 LOCK KEY STORAGE WITH SHACKLE 79-790-56 -00-5620 32 . 99
INVOICE TOTAL : 32 . 99
148467 05 / 14 / 13 01 KEY 79-790- 56- 00 -5640 2 . 49
INVOICE TOTAL : 2 . 49
148563 05 /20 / 13 01 V BELT 80 -800- 56- 00 -5640 11 . 99
INVOICE TOTAL : 11 . 99
148620 05 /24 / 13 01 KEYS 79-790- 56- 00-5620 12 . 45
INVOICE TOTAL : 12 . 45
CHECK TOTAL : 59 . 92
TOTAL AMOUNT PAID : 37 , 755 . 69
- 12-
YORKVILLE PARKS & RECREATION
PAYROLL SUMMARY
May 24, 2013
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
PARKS 172491 .70 - 17,491 .70 15845 .95 1 ,290. 74 20,628.39
RECREATION 115954. 16 - 112954. 16 1 ,065.95 882 . 17 13,902 .28
REC. CENTER 41757.51 - 41757.51 124.59 364.07 51246. 17
TOTALS $ 347203.37 $ - $ 347203.37 $ 37036 .49 $ 21536.98 $ 39,776. 84
TOTAL PAYROLL $ 393776. 84
- 13-
YORKVILLE PARK BOARD
BILL LIST SUMMARY
Thursday, June 13, 2013
PAYROLL DATE
BI-WEEKLY 5124/2013 $39,776.84
TOTAL PAYROLL $39,776.84
ACCOUNTS PAYABLE
BILL LIST - FY13 6/1312013 $3,601 .15
BILL LIST - FY14 6/13/2013 $37,755.69
TOTAL BILLS PAID $41,356.84
CITY BILL LIST
BLUE CROSS/BLUE SHIELD-MAY DENTAL- PARK$-REBILLED ADJUSTMENT 5/28 12013 $9.33
SLUE CROSS/BLUE SHIELD-MAY DENTAL- RECREATION-REBILLED ADJUSTMENT 5128/2013 $0.04
BLUE CROSS/BLUE SHIELD-MAY HEALTH- PARKS-REBILLED ADJUSTMENT 5/2812013 $1 ,455.06
BLUE CROSS/BLUE SHIELO-MAY HEALTH- RECREATION-REBILLED ADJUSTMENT 5128/2013 $500.36
BLUE CROSSBLUE SHIELD-JUNE DENTAL- PARKS 5128/2013 $654.20
BLUE CROSSBLUE SHIELD-JUNE DENTAL - RECREATION 5128/2013 $287.62
BLUE CROSSBLUE SHIELDJUNE HEALTH - PARKS 5/2812013 $8,578.69
BLUE CROSS/BLUE SHIELD-JUNE HEALTH - RECREATION 5128/2013 $3,897.10
ORR LEGAL INV. #14013 5/2812013 $1 ,662.50
EYEMED -JUNE VISION INS. - PARKS 6111/2013 $83.01
EYEMED - JUNE VISION INS. - RECREATION 611112013 $32.91
GUARDIAN -JUNE DENTAL INS. - PARKS 6/11/2013 $561 .65
GUARDIAN -JUNE DENTAL INS. - RECREATION 6111/2013 3175.45
GUARDIAN - JUNE LIFE INS. - PARKS 6111/2013 $74.00
GUARDIAN - JUNE LIFE INS. - RECREATION 6/11/2013 $37.08
VISA-MAY INTERNET 6/11/2013 $239.67
VISA-BIKE HELMETS & T-SHIRTS 6/1112013 $722.45
VISA -GROUP POWER MONTHLY LICENSE, AQUASTAT 6/11/2013 $538.48
VISA -ROUND-UP TREATMENT 6/1112013 $1 ,019.40
VISA -MAGTEK READERS, SOCCER GOALS 6/11/2013 $1 ,815.99
TOTAL BILLS PAID $22,344.99
TOTAL DISBURSEMENTS $103,478.67
- 74-
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING APRIL 30,2012
7T ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year fmay-1 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION 1 June-11 July-11 August-11 September-11 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget
LAND CASH REVENUES
72-000-41-00-4170 STATE GRANTS 400,000 400,000 400,000 100.00%
72-000-47-00-4702 WHISPERING MEADOWS(K HILL) - - - - - - - - - - - 0.00%
72-000-47-00-4703 AUTUMN CREEK 3,077 2,051 1,026 11,281 1,026 1,026 7,179 4,102 30,767 20,000 153.84%
72-000-47-00-4704 BLACKBERRY WOODS - - - - - - - - - 500 0.00%
TOTAL REVENUES:LAND CASH 3,077 2,051 1,026 11,281 1,026 1,026 400,000 7,179 4'1022 430'07607 420,500 102.44%
LAND CASH EXPENDITURES
72-720-60-00-6032 MOSIER HOLDING COSTS - - - 1 1,000 - - - - - - - 11,000 11,000 100.00%
72-720-60-00-6036 RAINTREE VILLAGE 78,878 3,173 54,417 49,658 958 11,545 18,497 3,746 15,131 24 69,599 305,626 270,000 113.19%
72-720-60-00-6044 HOPKINS PARK - - - - - - - - - - - 0.00%
72-720-60-00-6045 RIVERFRONT PARK - - - - - - - - - - - - - 0.00%
72-720-99-00-9901 TRANSFER TO GENERAL 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 1,674 20,084 20,084 100.00%
TOTAL FUND REVENUES 3,077 - 2,051 19026 11,281 1,026 1,026 - 4009000 7,179 4,102 430,767 420,500 102.44%
TOTAL FUND EXPENDITURES E 80,552 4,847 56,091 62,331 1 2,632 1 13,2191 20,170 1 5,419 1 16,805 1 1,674 1 1,698 1 71,273 E 336,710 1 301,084 111.83%
FUND SURPLUS(DEFICIT) E (77,475) (4,847) (54,040) 619306) 8,650 1 (12,193)1 (19,145)1 (5,419)1 383,195 1 (1,674)1 5,481 67,170 94,057 1 119,416
PARK&RECREATION REVENUES
79-000-44-00-4402 SPECIAL EVENTS - 1,320 20 - 885 3,800 510 400 - - - - 6,935 - 0.00%
79-000-44-00-4403 CHILD DEVELOPMENT 5,557 3,653 400 6,089 5,727 2,193 2,404 4,580 4,829 2,473 3,469 383 41,756 0.00%
79-000-44-00-4404 ATHLETICS AND FITNESS 18,466 12,412 29,027 7,343 2,074 29,295 3,445 2,867 2,060 12,900 3,588 688 124,164 - 0.00%
79-000-44-00-4440 PROGRAM FEES 26,232 3,125 3,092 495 240 1,784 7,685 - 180 3,342 2,118 5,613 53,905 180,000 29.95%
79-000-44-00-4441 CONCESSION REVENUE 14,297 16,042 3,906 613 1,838 - - - - - 2,243 38,939 30,000 129.80%
79-000-44-00-4443 HOMETOWN DAYS 4,250 350 3,660 12,242 70,352 10,107 - - - - 100,960 1 135,000 74.79%
79-000-45-00-4500 INVESTMENT EARNINGS 12 14 10 9 7 8 15 20 21 19 20 20 175 300 58.21%
79-000-46-00-4690 REIMB-MISCELLANEOUS 2,916 70 - 350 - - - - - - - - 3,336 - 0.00%
79-000-48-00-4820 RENTAL INCOME 38,944 400 1,250 (300) (1,764) (590) 250 250 250 15,250 275 275 54,490 86,000 63.36%
79-000-48-00-4825 PARK RENTALS 14,374 6,681 (215) 1,026 1,500 1,477 35 - - - 2,250 15 27,143 - 0.00%
79-000-48-00-4846 SPONSORSHIPS/DONANTIONS 490 200 - 804 315 220 270 670 630 - 580 135 4,314 11,200 38.51%
79-000-48-00-4850 IMISCELLANEOUS INCOME 18 1 486 1,376 1 180 1 638 1 40 1 - - - 846 1 252 3,195 7,031 500 1406.10%
79-000-49-00-4901 TRANSFER FROM GENERAL 61,059 61,059 61,059 61,059 61,059 61,059 65,059 61,059 61,059 61,059 61,059 61,059 736,710 732,710 100.55%
TOTAL REVENUES:PARK&RECREATION 186,615 105,812 103,585 89,909 142,870 109,392 79,673 69,846 69,029 95,888 73,611 73,626 1,199,856 1 1,175,710 1 102.05%
PARKS DEPARTMENT EXPENDITURES
79-790-50-00-5010 SALARIES&WAGES 28,371 27,641 27,664 28,899 42,348 29,096 27,789 27,749 27,699 27,699 41,549 29,906 366,411 370,000 99.03%
79-790-50-00-5015 PART-TIME SALARIES 763 4,309 4,698 4,204 2,961 - - - - - - - 16,934 17,000 99.61%
79-790-50-00-5020 OVERTIME - - - - - - 30 - - - 20 - 50 3,000 1.67%
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 2,698 2,629 2,631 2,763 4,042 2,781 2,660 2,653 2,685 2,685 4,022 2,897 35,144 37,730 93.15%
79-790-52-00-5214 FICA CONTRIBUTION 2,164 2,379 2,411 2,479 3,407 2,172 2,076 2,069 2,067 2,068 3,122 2,234 28,648 30,000 95.49%
79-790-54-00-5412 TRAINING&CONFERENCES - 100 - - - - 1,535 - 935 - 30 4 2,604 2,600 100.15%
79-790-54-00-5415 TRAVEL&LODGING - - - - - 144 - - - 188 - 332 750 44.31%
79-790-54-00-5440 TELECOMMUNICATIONS 323 251 191 349 315 288 329 329 (73) 337 349 2,989 3,780 79.07%
79-790-54-00-5462 PROFESSIONAL SERVICES - 49 - 46 245 183 - - 186 45 77 831 4,500 18.47%
79-790-54-00-5466 LEGAL SERVICES - - 555 416 196 (196) - 416 185 - - 637 2,209 4,000 55.23%
79-790-54-00-5485 RENTAL&LEASE PURCHASE 178 178 25 320 178 178 178 178 221 (1,424) - - 211 2,500 8.42%
79-790-56-00-5600 WEARING APPAREL - 336 317 155 155 229 320 124 581 862 575 212 3,867 4,100 94.31%
79-790-56-00-5610 OFFICE SUPPLIES 47 - - - 75 - - 171 - - - 293 300 97.72%
79-790-56-00-5620 OPERATING SUPPLIES 3,417 604 379 3,021 2,018 4,540 572 286 99 7,144 1,420 23,500 22,500 104.45%
79-790-56-00-5630 SMALL TOOLS&EQUIPMENT - 10 34 - 30 183 - 240 70 165 742 1,474 2,250 65.49%
79-790-56-00-5635 COMPUTER EQUIPMENT&SOFT W - - - - - - - - - - - - 500 0.00%
79-790-56-00-5640 REPAIR&MAINTENANCE - 11,588 6,051 1,075 1,818 1,434 11,227 1,257 7,323 1,884 2,625 1,259 47,541 48,000 99.04%
TOTAL EXPENDITURES:PARKS DEPT 34,174 52,947 45,267 40,914 58,520 38,378 51,152 35,348 42,723 34,056 59,821 39,738 533,038 553,510 96.30%
1
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING APRIL 30,2012
T ACTUALS BY MONTH(Cash Basis)
ofFiscal Year 8% 17% 25% FA 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 ugust-11 September-11 October-11 November-11 December-11 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget
RECREATION DEPARTMENT EXPENDITURES
79-795-50-00-5010 SALARIES&WAGES 14,458 16,152 14,692 14,692 22,037 14,692 15,442 14,692 14,692 14,692 25,872 15,090 197,199 190,000 103.79%
79-795-50-00-5015 PART-TIME SALARIES 1,406 637 1,773 1,360 1,745 1,385 1,703 1,649 949 1,275 2,121 1,059 17,061 25,000 68.24%
79-795-50-00-5020 OVERTIME - - - - - - - - - - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,868 3,059 2,522 - 2,217 - - - - - - 792 11,456 12,500 91.65%
79-795-50-00-5046 PRE-SCHOOL WAGES 3,410 1,557 13 10 3,033 1,795 1,970 1,930 1,690 1,890 3,055 2,130 22,483 25,000 89.93%
79-795-50-00-5052 INSTRUCTORS WAGES 1,195 2,182 2,115 1,004 1,498 1,611 1,618 482 511 1,082 2,618 942 16,857 25,000 67.43%
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,768 1,939 1,712 1,547 2,581 1,702 1,827 1,728 1,675 1,732 3,016 1,819 23,047 22,000 104.76%
79-795-52-00-5214 FICA CONTRIBUTION 1,763 1,794 1,563 1,242 2,255 1,427 1,523 1,371 1,286 1,370 2,472 1,452 19,518 20,000 97.59%
79-795-52-00-5216 GROUP HEALTH INSURANCE - - - 0.00%
79-795-54-00-5412 TRAINING&CONFERENCES - - - - 150 - - - 220 - 120 91 581 2,000 29.06%
79-795-54-00-5415 TRAVEL&LODGING - - - - 10 348 10 369 1,000 36.88%
79-795-54-00-5426 PUBLISHING&ADVERTISING - - 8,289 - - - 8,304 - 192 - 10,241 27,026 27,000 100.10%
79-795-54-00-5440 TELECOMMUNICATIONS 253 251 224 268 (133) 163 227 249 655 228 231 2,616 4,300 60.85%
79-795-54-00-5447 SCHOLARSHIPS - - - - - - - - 143 42 - 185 1,000 18.50%
79-795-54-00-5452 POSTAGE&SHIPPING - - 177 800 - 147 800 - 257 - - 947 3,128 8,000 39.11%
79-795-54-00-5462 PROFESSIONAL SERVICES 2,278 5,479 18,245 6,521 3,995 4,827 4,947 4,005 4,669 6,757 3,916 4,005 69,642 47,000 148.18%
79-795-54-00-5480 UTILITIES - 1,811 1,014 965 749 338 752 614 - 1,419 809 694 9,166 22,000 41.66%
79-795-54-00-5485 RENTAL&LEASE PURCHASE - 25 - - 20 25 - - 1,663 210 427 2,370 4,500 52.67%
79-795-54-00-5490 DUES&SUBSCRIPTIONS - - - 162 1,100 - - - 1,262 1,500 84.13%
79-795-54-00-5495 OUTSIDE REPAIR&MAINTENANC - - - 106 - - - - - - - - 106 1,000 10.57%
79-795-54-00-5496 PROGRAM REFUNDS 480 1,005 1,452 1,480 1,156 329 288 203 751 950 715 579 9,388 7,000 134.11%
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 1,629 - 34,015 19,098 23,528 6,612 - 100 - - - - 84,982 100,000 84.98%
79-795-56-00-5606 PROGRAM SUPPLIES 2,500 2,797 2,359 851 3,350 624 3,857 5,542 96 7,856 4,286 6,879 40,996 55,000 74.54%
79-795-56-00-5607 CONCESSION SUPPLIES 1,561 4,882 4,832 215 - 35 - - 350 - 4,275 16,150 18,000 89.72%
79-795-56-00-5610 OFFICE SUPPLIES 120 70 - 158 63 33 427 116 - 150 849 1,987 3,000 66.23%
79-795-56-00-5620 OPERATING SUPPLIES 966 1,121 244 969 438 400 747 80 80 111 87 1,203 6,446 5,500 117.19%
79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - - - - 2,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - 1,446 - - 76 1,522 500 304.35%
79-795-56-00-5640 REPAIR&MAINTENANCE 34 (34) 179 111 399 19 139 52 899 2,000 44.95%
79-795-56-00-5645 BOOKS&PUBLICATIONS - - - - - 100 0.00%
79-795-56-00-5690 1 SUPPLIES-GRANT REIMBURSABL - - - - - - 500 0.00%
79-795-56-00-5695 IGASOLINE m - 44 1 81 1 84 72 340 135 31 31 42 57 917 3,000 30.58%
TOTAL EXPENDITURES:RECREATION DEPT m 36,403 44,816 87,084 59,580 69,313 37,739 36,249 419576 28,275 42,316 50,160 53,848 E 587,359 635,700 92.40%
TOTAL FUND REVENUES 186,615 105,812 103,585 89,909 142,870 109,392 79,673 69,846 69,029 95,888 73,611 73,626 1,199 856 1,175,710 102.05%
TOTAL FUND EXPENDITURES E 709577 97,763 132,351 100,494 127,833 76,117 87,401 76,924 70,998 76,373 109,981 93,586 E 1,120,397 1,189,210 94.21%
FUND SURPLUS DEFICIT 116,039 1 8,049 (28,767)1 (10,585)1 15,038 1 33,275 (7,729)1 7,078 1,969 19,515 36,370 19,960 79,459 13,500
RECREATION CENTER REVENUES
80-000-44-00-4440 PROGRAM FEES 7,814 4,553 2,680 9,804 7,313 6,771 13,391 7,895 9,507 9,900 11,188 6,255 97,070 125,000 77.66%
80-000-44-00-4441 CONCESSION REVENUE 975 900 813 868 704 602 643 855 1,057 1,127 1,117 1,002 10,661 12,500 85.28%
80-000-44-00-4444 MEMBERSHIP FEES 42,167 41,211 36,594 36,534 36,527 35,059 37,103 41,121 45,357 38,722 37,252 37,841 465,488 410,000 113.53%
80-000-44-00-4445 GUEST FEES 580 723 776 518 598 601 696 771 789 931 1,210 746 8,939 3,500 255.40%
80-000-44-00-4446 SWIM CLASS FEES 5,577 6,106 2,744 2,472 1,136 874 1,164 1,585 2,417 2,604 2,507 1,753 30,938 35,000 88.40%
80-000-44-00-4447 PERSONAL TRAINING FEES 336 816 308 1 1,044 - 36 52 257 1,439 - 622 - 4,910 1 15,000 32.73%
80-000-44-00-4448 TANNING SESSION FEES 575 129 160 108 115 70 123 198 253 190 255 313 2,489 2,500 99.54%
80-000-48-00-4820 RENTAL INCOME 6 31 299 174 1,118 2,049 1,106 919 2,396 3,522 888 960 13,467 5,000 269.33%
80-000-48-00-4845 DONATIONS 230 - - 295 - - 135 100 - - - 760 2,000 38.00%
80-000-48-00-4850 MISCELLANEOUS INCOME 37 32 5 17 6 22 1 5 37 4 90 44 297 500 59.30%
TOTAL REVENUES:RECREATION CTR REVENUES 58,296 54,501 44,378 51,834 47,517 46,083 54,413 53,706 63,251 56,999 55,128 48,913 635,017 611,000 103.93%
RECREATION CENTER EXPENSES
2
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING APRIL 30,2012
ACTUALS BY MONTH(Cash Basis)
ofFiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year
ANNUAL
ACCOUNT NUMBER DESCRIPTION May-11 June-11 July-11 August-11 September-11 October-11 November-11 December-I1 January-12 February-12 March-12 April-12 Totals BUDGET %of Budget
80-800-50-00-5010 SALARIES&WAGES 2,631 4,509 2,000 2,000 3,000 2,000 2,000 2,000 2,000 2,000 3,000 2,000 29,140 34,200 85.20%
80-800-50-00-5015 PART-TIME SALARIES 7,934 8,337 6,533 6,872 10,009 6,037 6,688 6,502 6,611 6,410 9,945 6,499 88,375 98,000 90.18%
80-800-50-00-5020 OVERTIME - - - - - - - - - - - - - 500 0.00%
80-800-50-00-5046 PRE-SCHOOL WAGES 4,092 105 86 148 4,710 3,335 3,271 3,120 2,456 3,385 4,865 1,504 31,076 35,000 88.79%
80-800-50-00-5052 INSTRUCTORS WAGES 3,555 4,350 4,488 5,394 6,351 2,940 4,680 2,786 4,175 4,217 6,825 4,284 54,043 65,000 83.14%
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTIO 1,043 956 562 504 1,038 737 856 798 703 922 1,368 779 10,266 10,000 102.66%
80-800-52-00-5214 FICA CONTRIBUTION 1,382 1,318 1,003 1,107 1,849 1,103 1,281 1,110 1,174 1,233 1,893 1,101 15,552 17,708 87.83%
80-800-54-00-5415 TRAVEL&LODGING - - - - - - - - - - - - - 200 0.00%
80-800-54-00-5426 PUBLISHING&ADVERTISING - - - - - - - - 192 - - 192 1,500 12.80%
80-800-54-00-5440 TELECOMMUNICATIONS 394 358 363 369 (230) 242 288 298 279 281 281 2,921 3,600 81.14%
80-800-54-00-5447 SCHOLARSHIPS - - - - - - - - - - - - 900 0.00%
80-800-54-00-5452 POSTAGE&SHIPPING - - - - - - - - - - - - - 600 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 853 3,090 1,553 1,064 868 922 1,556 807 841 878 955 1,515 14,902 17,700 84.19%
80-800-54-00-5480 UTILITIES - 3,746 3,657 5,388 4,135 123 6,220 736 3,606 8,499 2,298 4,082 42,491 49,000 86.72%
80-800-54-00-5485 RENTAL&LEASE PURCHASE 36,198 18,198 19,050 18,698 18,764 18,581 18,765 18,698 18,741 18,798 18,730 396 223,618 226,500 98.73%
80-800-54-00-5490 DUES&SUBSCRIPTIONS - - - 114 - - - - - - - - 114 200 57.20%
80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANC - - 361 447 - - - 527 315 35,096 794 - 37,540 21,200 177.07%
80-800-54-00-5496 PROGRAM REFUNDS 318 664 434 693 133 333 436 450 305 338 328 296 4,727 5,500 85.95%
80-800-54-00-5497 PROPERTY TAX PAYMENT 30,751 - 30,751 - - - - - - - - - 61,503 53,680 114.57%
80-800-56-00-5606 PROGRAM SUPPLIES 37 611 1,307 307 935 826 3,976 260 779 781 612 1,434 11,865 17,000 69.79%
80-800-56-00-5607 CONCESSION SUPPLIES - 889 468 879 238 251 534 319 281 1,140 669 635 6,302 6,300 100.03%
80-800-56-00-5610 OFFICE SUPPLIES - 37 46 158 - 75 427 116 - 33 - - 892 2,600 34.29%
80-800-56-00-5620 OPERATING SUPPLIES 287 270 957 296 291 990 519 582 1,296 670 224 534 6,915 6,200 111.54%
80-800-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - - - - - - 6,300 0.00%
80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - 1,000 - - - - 1,000 1,000 100.00%
80-800-56-00-5640 REPAIR&MAINTENANCE 362 701 996 422 318 119 547 1,984 1,927 3,129 10,506 11,000 95.50%
80-800-56-00-5645 BOOKS&PUBLICATIONS - - - - - 30 - 30 50 59.90%
80-800-56-00-5695 GASOLINE 44 81 84 72 - - 282 300 93.84%
TOTAL FUND REVENUES 58,296 54,501 44,378 51,834 47,517 46,083 54,413 53,706 63,251 56,999 55,128 48,913 635,017 611,000 103.93%
TOTAL FUND EXPENSES 89,079 47,882 74,394 45,514 53,184 39,339 51,570 39,100 44,126 86,854 54,742 28,468 654,252 691,738 94.58%
FUND SURPLUS DEFICIT (30,783)1 6,620 30,016 6,320 5,667 6,744 1 2,843 1 14,606 1 19,124 299855 386 1 20,444 19,234 80,738
3
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING APRIL 30,2013
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Pear 8°fo l7% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL
ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 February-13 March-13 April-13 Totals BUDGET %of Budget
PARK&RECREATION CAPITAL REVENUES
22-000-42-00-4215 PARK CAPITAL FEES 850 1,000 400 300 300 300 500 200 300 4,150 3,250 127.69%
22-000-45-00-4500 INVESTMENT EARNINGS 38 36 37 41 44 45 45 49 48 42 44 43 513 250 205.28%
22-000-46-00-4690 REIMB-MISC - - - - - - - - - - 40,000 0.00%
TOTAL REVENUES:PARK&RECREATION CAPITAL 888 36 37 1,041 444 345 345 49 348 542 244 343 4,663 43,500 10.72%
PARK&RECREATION CAPITAL EXPENDITURES
22-222-60-00-6035 RAINTREE PARK - - - - - - - - - - 10,000 0.00%
22-222-60-00-6060 EQUIPMENT - - - - - 6,439 - - - - - - 6,439 40,000 16.10%
22-222-99-00-9921 TRANSFER TO PW CAPITAL 208 208 208 208 208 208 208 208 208 208 208 208 2,500 2,500 100.00%
TOTAL FUND REVENUES 888 36 37 1,041 444 345 345 49 348 542 244 343 4,663 43,500 10.72%
lk TOTAL FUND EXPENDITURES 208 208 208 208 208 6,647 208 208 208 208 208 208 8,939 52,500 17.03%
FUND SURPLUS(DEFICIT) 680 (172) (171) 833 236 (6,302) 137 (159) 140 333 36 135 (4,276) (9,000)
LAND CASH REVENUES
72-000-41-00-4173 OSLAD GRANT-RAINTREE - - - - - - - - - - - 400,000 400,000 400,000 0.00%
72-000-47-00-4703 AUTUMN CREEK 7,179 4,102 6,153 3,077 7,179 6,153 6,153 6,153 10,256 4,102 6,153 66,662 20,000 333.31%
72-000-47-00-4704 BLACKBERRY WOODS - - - - 568 - - - - - - 568 500 113.64%
72-000-47-00-4708 COUNTRY HILLS - 769 - - - 769 - - - - - 1,538 - 0.00%
TOTAL REVENUES:LAND CASH 7,179 4,871 6,153 3,077 7,747 6,922 6,153 6,153 10,256 4,102 406,153 468,768 420,500 111.48%
LAND CASH EXPENDITURES
72-720-60-00-6032 MOSIER HOLDING COSTS - - 12,000 - - - - - - - - 12,000 12,000 100.00%
72-720-60-00-6036 RAINTREE VILLAGE 450 15,768 5,626 547 2,136 (96) 13,416 901 1,500 323 40,570 191,825 21.15%
72-720-60-00-6044 HOPKINS PARK - - - - - - - - - - - - 120,000 0.00%
TOTAL FUND REVENUES 7,179 4,871 6,153 3,077 7,747 6,922 6,153 - 6,153 10,256 4,102 406,153 468,768 420,500 111.48%
TOTAL FUND EXPENDITURES 450 15,768 17,626 547 2,136 (96) 13,416 901 - 1,500 323 - 52,570 323,825 16.23%
FUND SURPLUS(DEFICIT) 6,729 (10,896) (11,472) 2,530 5,612 7,018 (7,263) (901) 6,153 8,756 3,779 406,153 416,198 96,675
PARK&RECREATION REVENUES
Charges for Service
79-000-44-00-4402 SPECIAL EVENTS 2,310 1 3,075 1 10,553 1 660 1 2,212 1 5,660 1 6,965 1 30 1 25 1 736 1 1,021 1 1,873 1 35,120 1 18,095 194.08%
79-000-44-00-4403 1 CHILD DEVELOPMENT 5,156 4,874 1,270 2,400 1,810 1,988 3,607 5,708 10,669 8,047 7,315 6,715 59,559 58,810 101,27%
1
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING APRIL 30,2013
ACTUALS BY MONTH(Cash Basis)
%ofFiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL
1ACCOUNT NUMBER DESCRIPTION May-12 June-12 Ju1y-12 August-12 September-12 October-12 0 November-12 December-12 January-13 February-13 March-13 April-13 Totals BUDGET %of Budget
79-000-44-00-4404 ATHLETICS AND FITNESS 36,929 18,225 19,734 4,461 681 29,718 1,713 289 3,788 15,148 5,480 2,300 138,466 113,095 122.43%
79-000-44-00-4441 CONCESSION REVENUE 13,379 11,464 6,995 355 169 108 - - - - - - 32,469 30,000 108.23%
79-000-44-00-4443 HOMETOWN DAYS 1,325 600 11,020 14,460 81,026 10,803 119,234 175,000 68.13%
Investment Earnings
79-000-45-00-4500 INVESTMENT EARNINGS 21 20 22 22 19 19 20 22 20 l8 19 21 244 200 122.08%
Reimbursements
79-000-46-00-4670 REIMB-EMPINSCONTRIBUTIONS 1,132 1,132 1,132 1,132 967 967 967 967 1,031 1,031 1,031 1,031 12,521 11,661 107.37%
79-000-46-00-4690 REIMB-MISCELLANEOPUS - - - - - - - 14 - 14 0.00%
Miscellaneous
79-000-48-00-4820 RENTAL INCOME 33,340 3,195 8,018 495 305 250 250 250 250 250 3,405 (500) 49,508 48,000 103.14%
79-000-48-00-4825 PARK RENTALS 6,017 3,074 245 1,307 100 1,404 - - - - 245 160 12,552 25,000 50.21%
79-000-48-00-4846 SPONSORSHIPS/DONATIONS 2,429 130 210 1,212 189 270 135 315 360 319 - 5,569 14,700 37.88%
79-000-48-00-4850 MISCELLANEOUS INCOME 790 792 576 344 - (36) - - 36 504 306 442 3,754 1,000 375.40%
Other Financing Sources
79-000-49-00-4901 TRANSFER FROM GENERAL 79,657 79,657 79,657 79,657 79,657 79,657 79,657 79,657 79,657 79,657 79,657 79,657 955,886 955,886 100.00%
TOTAL REVENUES:PARK&RECREATION 182,484 126,238 139,433 106,505 167,135 130,809 93,315 86,923 95,792 105,751 98,812 91,698 1,424,895 1,451,447 98.17%
PARKS DEPARTMENT EXPENDITURES
Salaries&Wages
79-790-50-00-5010 SALARIES&WAGES 32,996 32,031 30,483 46,231 28,553 28,060 28,060 31,189 31,799 31,269 46,285 31,672 398,628 410,000 97.23%
79-790-50-00-5015 PART-TIME SALARIES 652 4,468 4,965 5,612 1,448 361 271 67 - - - 36 17,879 17,000 105.17%
79-790-50-00-5020 OVERTIME 443 214 344 - 429 - - - - - - - 1,431 3,000 47.69%
Benefits
79-790-52-00-5212 RETIREMENT PLAN CONTRIBUTION 3,245 3,172 2,996 4,530 2,815 2,754 2,746 5,587 3,428 3,371 4,982 3,418 43,045 43,693 98.52%
79-790-52-00-5214 FICA CONTRIBUTION 2,514 2,714 2,644 3,851 2,250 2,104 2,097 2,321 2,358 2,317 3,451 2,351 30,971 34,000 91.09%
79-790-52-00-5216 GROUP HEALTH INSURANCE 9,090 10,824 8,596 7,684 20,046 8,335 518 15,575 8,676 8,369 9,370 3,058 110,141 126,842 86.83%
79-790-52-00-5222 GROUP LIFE INSURANCE 58 102 82 82 82 72 72 72 79 79 79 79 936 1,208 77.46%
79-790-52-00-5223 DENTAL INSURANCE 635 j 836 736 608 1,344 608 - 1,253 645 645 645 - 7,954 9,179 86.66%
79-790-52-00-5224 VISION INSURANCE 84 84 84 84 84 70 70 70 79 75 75 75 932 1,104 84.45%
Contractual Services
79-790-54-00-5412 TRAINING&CONFERENCES 180 841 186 106 1,313 2,600 50.50%
79-790-54-00-5415 TRAVEL&LODGING - - 19 310 - 329 750 43.80%
79-790-54-00-5440 TELECOMMUNICATIONS 335 339 377 310 384 261 301 301 305 344 303 3,560 3,780 94.17%
79-790-54-00-5462 PROFESSIONAL SERVICES - 861 - - 46 96 110 158 217 610 28 2,126 4,500 47.25%
79-790-54-00-5466 LEGAL SERVICES 1,710 855 238 428 - 285 285 - 475 - 4,275 4,000 106.88%
79-790-54-00-5485 RENTAL&LEASE PURCHASE 73 - - 78 78 78 78 78 78 542 2,500 21.66%
79-790-54-00-5495 OUTSIDE REPAIR AND MAINTENANCE 52 101 12,536 3,684 4,362 1,322 4,137 26,194 17,500 149.68%
2
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING APRIL 30,2013
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Year 8% 17% _. 33% 42% 50% 58?, 67% 75% 83"& 92% 100% Year-to-Date ANNUAL
ACCOUNTNUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 February-13 March-I3 April-13 Totals BUDGET %ofBudget
Supplies
79-790-56-00-5600 WEARING APPAREL 231 99 377 144 110 462 151 1,252 570 567 407 4,370 4,100 106.58%
79-790-56-00-5610 OFFICE SUPPLIES - 53 99 - - - - - 15 - - 167 300 55.52%
79-790-56-00-5620 OPERATING SUPPLIES 63 256 646 694 563 5,684 1,467 1,754 2,077 57 1,735 14,996 22,500 66.65%
79-790-56-00-5630 SMALL TOOLS&EQUIPMENT 7 107 8 - 33 47 10 2,032 - 134 714 3,093 2,250 137.45%
79-790-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - - - - - - 500 0.00%
79-790-56-00-5640 REPAIR&MAINTENANCE 820 2,056 5,035 794 3,505 617 496 2,032 7,672 5,309 24,893 53,229 50,500 105.40%
79-790-56-00-5695 GASOLINE - 2,679 3,198 2,060 - 3,717 1,095 645 882 1,100 1,469 1,071 17,916 20,000 89.58%
TOTAL EXPENDITURES:PARKS DEPT 49,717 58,579 59,607 78,263 59,228 51,249 54,710 639540 61,043 59,686 78,483 69,918 744,024 781,806 95.17%
RECREATION DEPARTMENT EXPENDITURES
Salaries&Wages
79-795-50-00-5010 SALARIES&WAGES 13,453 15,885 15,226 22,936 15,291 15,291 17,217 15,291 15,291 15,291 22,936 15,291 199,396 185,000 107.78%
79-795-50-00-5015 PART-TIME SALARIES 1,233 770 443 835 2,374 833 1,236 854 414 644 1,039 954 11,627 25,000 46.51%
79-795-50-00-5020 OVERTIME - - - - - - - - - - - - - 300 0.00%
79-795-50-00-5045 CONCESSION WAGES 2,879 2,869 2,496 262 - - - - 71 19 8,597 12,500 68.77%
79-795-50-00-5046 PRE-SCHOOL WAGES 2,110 - - - - 1,040 - 1,640 2,505 3,300 4,920 2,500 18,015 25,000 72.06%
79-795-50-00-5052 INSTRUCTORS WAGES 1,181 1,264 713 1,008 992 722 1,130 434 295 1,103 1,313 759 10,912 25,000 43.65%
79-795-52-00-5212 RETIREMENT PLAN CONTRIBUTION 1,711 1,730 1,602 2,362 1,653 1,675 1,784 2,976 1,950 2,005 2,956 1,973 24,376 19,884 122.59%
79-795-52-00-5214 FICA CONTRIBUTION 1,543 1,537 1,391 1,855 1,382 1,323 1,453 1,349 1,370 1,511 2,256 1,448 18,419 16,000 115.12%
79-795-52-00-5216 GROUP HEALTH INSURANCE 3,334 2,206 3,043 6,378 5,896 3,299 371 5,531 2,892 4,027 3,569 1,966 42,511 41,094 103.45%
79-795-52-00-5222 GROUP LIFE INSURANCE 29 33 29 37 37 37 42 39 39 39 39 39 440 473 93.05%
79-795-52-00-5223 DENTAL INSURANCE 263 165 214 214 428 214 - 428 214 214 214 - 2,566 2,675 95.91%
79-795-52-00-5224 VISION INSURANCE 25 25 25 25 25 25 25 25 25 25 25 25 296 325 91.02%
Contractual Services
79-795-54-00-5412 TRAINING&CONFERENCES 610 279 - 889 2,000 44.45%
79-795-54-00-5415 TRAVEL&LODGING - 178 275 453 1,000 45.30%
79-795-54-00-5426 PUBLISHING&ADVERTISING - - 7,690 - - - - - 8,016 - - 15,706 27,000 58.17%
79-795-54-00-5440 TELECOMMUNICATIONS 226 230 294 213 285 173 228 225 234 293 231 2,633 4,300 61.24%
79-795-54-00-5447 SCHOLARSHIPS 300 - - - 32 - - 14 - 457 - 803 2,500 32.12%
79-795-54-00-5452 POSTAGE&SHIPPING - 147 947 - - 147 800 147 2,188 8,000 27.35%
79-795-54-00-5460 DUES&SUBSCRIPTIONS - - - - - - - 424 1,030 - - - 1,454 1,500 96.90%
79-795-54-00-5462 PROFESSIONAL SERVICES 805 6,737 14,324 5,331 3,734 2,879 5,276 1,536 4,851 5,208 3,554 2,812 57,048 60,000 95.08%
79-795-54-00-5480 UTILITIES 1,413 1,019 j 1,013 j 654 721 j 1,404 j 867 j 1,531 1 883 j 926 j 748 1 11,178 j 23,100 48.39%
79-795-54-00-5485 RENTAL&LEASE PURCHASE 178 178 186 28 178 271 173 351 173 173 173 173 2,235 4,500 49.66%
3
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING APRIL 30,2013
ACTUALS BY MONTH(Cash Basis)
%ofFiscal Year 8% 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL
1ACCOUNT NUMBER DESCRIPTION May-12 June-12 July-12 August-12 September-12 October-12 November-12 December-12 January-13 February-13 March-13 April-13 Totals BUDGET %of Budget
79-795-54-00-5495 1 OUTSIDE REPAIR&MAINTENANCE - - - - - - - - 8 42 - 50 1,000 5.05%
79-795-54-00-5496 PROGRAMREFUNDS 6 1,101 1,477 1,603 239 1,054 382 160 684 427 857 943 8,933 7,000 127.61%
Supplies
79-795-56-00-5602 HOMETOWN DAYS SUPPLIES 4,151 - 322 54,762 31,994 484 - - - - - - 91,712 140,000 65.51%
79-795-56-00-5606 PROGRAM SUPPLIES 2,482 8,422 1,288 5,960 1,669 8,163 288 2,252 1,194 6,683 1,305 773 40,476 55,000 73.59%
79-795-56-00-5607 CONCESSION SUPPLIES 894 6,348 3,538 110 26 - - - - - 371 4,446 15,733 18,000 87.40%
79-795-56-00-5610 OFFICE SUPPLIES 273 19 53 212 - 498 416 7 57 146 - 610 2,290 3,000 76.34%
79-795-56-00-5620 OPERATING SUPPLIES 1,116 1,103 109 1,244 787 1,079 140 140 221 141 141 12,943 19,165 5,500 348.46%
79-795-56-00-5630 SMALL TOOLS&EQUIPMENT - - - - - - - - - - - - - 2,000 0.00%
79-795-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE 616 616 500 123.12%
79-795-56-00-5640 REPAIR&MAINTENANCE 39 9 - 85 132 2,000 6.60%
79-795-56-00-5645 BOOKS&PUBLICATIONS - 100 0.00%
79-795-56-00-5690 j SUPPLIES-GRANT REIMBURSABLE - - - - - - - - - - - 500 0.00%
79-795-56-00-5695 GASOLINE - 121 213 125 83 290 81 53 51 95 57 100 1,270 3,210 39.56%
TOTAL EXPENDITURES:RECREATION DEPT 37,664 52,490 48,086 114,282 689609 40,211 31,590 34,583 36,399 51,514 F 47,935 F 48,754 612,118 724,961 84.43%
rg TOTAL FUND REVENUES 182,484 1265238 139,433 1065505 1675135 130,809 93,315 86,923 95,792 105,751 98,812 91,698 1,424,895 1,451,447 98.17%
TOTAL FUND EXPENDITURES 87,381 111,069 107,693 192,545 127,836 91,460 86,300 989123 97,442 111,200 126,418 118,673 1,356,142 1,506,767 90.00%
FUND SURPLUS(DEFICIT) 95,103 15,169 31,740 (86,040) 39,299 39,348 7,014 (119200) (1,650) (5,449) (27,606) (26,974) 68,754 (55,320)
RECREATION CENTER REVENUES
Charges for Service AL
80-000-44-00-4440 PROGRAM FEES 6,987 3,834 2,317 12,329 7,003 7,534 8,889 3,165 4,363 4,180 5,047 3,528 69,175 100,000 69.17%
80-000-44-00-4441 CONCESSION REVENUE 890 719 717 738 464 636 625 673 812 696 840 721 8,530 12,500 68.24%
80-000-44-00-4444 MEMBERSHIP FEES 37,888 33,725 35,129 30,793 29,972 32,782 31,832 32,198 32,653 28,383 27,386 25,959 378,700 450,000 84.16%
80-000-44-00-4445 GUEST FEES 633 797 814 762 353 414 711 901 1,157 1,006 1,087 800 9,435 7,000 134.78%
80-000-44-00-4446 SWIM CLASS FEES 2,825 5,039 3,557 1,974 815 1,068 1,134 516 715 765 1,154 535 20,097 25,000 80,39%
80-000-44-00-4447 PERSONAL TRAINING FEES 1,215 257 108 730 236 844 130 912 210 246 780 824 6,492 10,000 64.92%
80-000-44-00-4448 TANNING SESSION FEES 222 30 92 82 65 50 50 37 120 60 200 182 1,190 2,500 47.60%
Miscellaneous
80-000-48-00-4820 RENTALINCOME 1,296 779 761 1,006 736 824 1,009 604 2,445 3,656 1,220 1,690 16,026 13,000 123.27%
80-000-48-00-4846 SCHOLARSHIPS/DONATIONS 1,283 (123) - 250 (54) - - - - - - - 1,356 2,000 67.80%
80-000-48-00-4850 MISCELLANEOUS INCOME 21 20 4 1 1 3 1 - 27 2 - 8 85 500 16.95%
TOTAL REVENUES:RECREATION CTR REVENUES 535259 455076 43,499 485664 395590 44,155 445381 39,006 42,501 38,994 37,714 34,246 511,084 6229500 82.10%
4
YORKVILLE PARK BOARD
BUDGET REPORT
FOR THE PERIOD ENDING APRIL 30,2013
ACTUALS BY MONTH(Cash Basis)
%of Fiscal Pear 8l 17% 25% 33% 42% 50% 58% 67% 75% 83% 92% 100% Year-to-Date ANNUAL
1ACCOUNTNUMBER DESCRIPTION May-12 June-12. July-12 August-12 September-12 October-12 November-12 December-12 January-13 February-13 March-13 April-13 Totals BUDGET %of Budget
RECREATION CENTER EXPENSES
Salaries&Wages
80-800-50-00-5010 SALARIES&WAGES 2,028 2,040 2,040 3,060 2,040 2,040 2,040 2,040 2,040 2,040 3,060 2,040 26,508 28,000 94.67%
80-800-50-00-5015 PART-TIME SALARIES 6,409 5,796 6,081 8,850 5,622 5,979 5,729 6,096 5,656 6,571 9,045 5,939 77,772 100,000 77.77%
80-800-50-00-5046 PRE-SCHOOL WAGES 614 400 - 1,790 2,788 2,280 3,370 1,510 - - - - 12,752 35,000 36.43%
80-800-50-00-5052 INSTRUCTORS WAGES 3,616 5,172 5,586 6,435 4,039 3,792 4,287 3,423 3,532 4,166 5,626 3,418 53,091 60,000 88.48%
80-800-52-00-5212 RETIREMENT PLAN CONTRIBUTION 685 595 550 960 816 733 847 1,531 525 668 906 591 9,407 10,181 92.40%
80-800-52-00-5214 FICA CONTRIBUTION 977 1,034 1,056 1,548 1,116 1,086 1,188 1,008 867 985 1,364 880 13,109 17,708 74.03%
80-800-52-00-5216 GROUP HEALTH INSURANCE 100 100 100 100 100 100 100 100 100 100 100 100 1,200 1,200 100.00%
80-800-52-00-5222 GROUP LIFE INSURANCE 7 7 7 7 7 7 7 7 7 7 7 7 87 123 70.73%
Contractual Services
80-800-54-00-5415 TRAVEL&LODGING 200 0.00%
80-800-54-00-5426 PUBLISHING&ADVERTISING 1,500 0.00%
80-800-54-00-5440 TELECOMMUNICATIONS 278 281 552 90 581 90 341 335 370 635 376 3,929 3,600 109.14%
80-800-54-00-5452 POSTAGE&SHIPPING - - - - - - - - - - 600 0.00%
80-800-54-00-5460 DUES&SUBSCRIPTIONS - - - - - - - - - - - - 200 0.00%
80-800-54-00-5462 PROFESSIONAL SERVICES 43 2,909 1,574 829 872 628 955 927 731 773 951 5,551 16,743 20,000 83.72%
80-800-54-00-5480 UTILITIES - 3,039 2,889 4,313 314 5,629 2,064 758 5,192 5,441 3,595 3,743 36,978 55,650 66.45%
80-800-54-00-5485 RENTAL&LEASE PURCHASE 37,198 19,198 19,242 19,092 19,198 19,291 19,137 19,335 19,137 19,137 19,137 137 229,239 236,000 97.14%
80-800-54-00-5495 OUTSIDE REPAIR&MAINTENANCE 115 750 - 361 1,303 - 734 - - 442 2,265 75 6,044 15,000 40.30%
80-800-54-00-5496 PROGRAM REFUNDS 174 601 292 740 504 450 175 468 192 92 91 117 3,896 5,500 70.83%
80-800-54-00-5497 PROPERTY TAX PAYMENT 29,400 - - 29,400 - - - - - - 58,800 70,000 84.00%
Supplies
80-800-56-00-5606 PROGRAM SUPPLIES - 988 514 366 660 740 771 650 515 279 265 710 6,458 15,000 43.05%
80-800-56-00-5607 CONCESSION SUPPLIES 694 73 860 798 189 289 367 280 403 669 646 159 5,427 7,000 77.52%
80-800-56-00-5610 OFFICE SUPPLIES - - - - - - - 201 50 - - - 252 2,600 9.68%
80-800-56-00-5620 OPERATING SUPPLIES 177 502 72 203 53 111 619 111 382 1,848 701 4,779 6,200 77.08%
80-800-56-00-5635 COMPUTER EQUIPMENT&SOFTWARE - - - - - - - - - - - 8,918 8,918 1,000 891.80%
80-800-56-00-5640 REPAIR&MAINTENANCE 267 1,725 948 1,673 564 473 832 1,271 935 800 (69) 142 9,562 11,000 86.93%
80-800-56-00-5645 BOOKS&PUBLICATIONS - - - 114 80 - - - - - - - 194 50 388.22%
80-800-56-00-5695 GASOLINE - - - - - - - - - - - 321 0.00%
TOTAL FUND REVENUES 53,259 45,076 43,499 48,664 39,590 44,155 44,381 39,006 42,501 38,994 37,714 34,246 511,084 622,500 82.10%
TOTAL FUND EXPENSES 82,327 44,881 42,523 81,061 40,505 44,152 42,803 40,567 40,328 42,922 49,472 33,604 585,145 703,633 83.16%
FUND SURPLUS(DEFICIT) (29,068) 195 976 (32,397) (915) 3 1,577 (1,561) 2,173 (3,928) (11,759) 643 (74,062) (81,133)
5
Reviewed By: Agenda Item Number
1P wwvg E Parks ❑
Recreation ❑
PARS C&P.ECWTION Director ■
City Administrator F] Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: FY 14 OSLAD Grant Application
Agenda Date: June 13, 2013
Synopsis: Verbal summary of City Council 6/11 meeting comments will be given to Park
Board.
Action Previously Taken:
Date of Action: 5/23/13 Action Taken: Send to Council
Item Number:
Type of Vote Required:
Action Requested:
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
Reviewed By: Agenda Item Number
1P wwvg E Parks ❑
Recreation ❑
PARS C&P.ECWTION Director ■
City Administrator F] Tracking Number
Legal ❑
Human Resources ❑
Police ❑
Park Board Agenda Item Tracking Document
Title: Baseball Field Use Discussion
Agenda Date: June 13, 2013
Synopsis: Staff is requesting Park Board make recommendations for contract amendments
for the 2014 agreements.
Action Previously Taken:
Date of Action: Action Taken:
Item Number:
Type of Vote Required: Majority
Action Requested: Make any recommendations for contract changes to staff.
Submitted by: Laura Schraw Parks and Recreation
Name Department
Agenda Item Notes:
A revised contract will be brought back to the Park Board meeting on 7/11/13 with
recommendations.
Memorandum
eo,,_D C Ir o
To: Yorkville Park Board
.Z0 From: Laura Schraw, Interim Director of Parks and Recreation
EST 1 1836 CC: Tim Evans, Superintendent of Recreation
�7 Scott Sleezer, Superintendent of Parks
4a= Date: June 6, 2013
Subject: 2014 Baseball Agreement Discussion
<LE
We are required per the baseball agreement with each organization to notify each group by August 1,
2013 if fee structures will change for 2014. Staff is requesting that we also discuss any additional changes
to the contracts at this time. Last year's agreement with YYBSA is attached for reference.
Originally this special agreement for field use was created as a partnership with YYBSA, since they were
the organization running the youth baseball league for area residents instead of the Yorkville Parks &
Recreation Department. It provided YYBSA with field use at a discounted rate as they providing a
program for taxpayers. In more recent years, other organizations that also include Yorkville residents,yet
are for-profit organizations, have also received agreements for discounted field use.
As of last year, the Park Board requested that any organization receiving such agreement play a minimum
of 50 games and Recreation Staff took over scheduling the fields. Previously YYBSA handled scheduling
of all fields from all groups,but since people were contacting Staff regarding rainouts and open fields, it
was simpler to handle the field scheduling ourselves.
This year it has been brought to Staff s attention that two organizations, YYBSA and YTS (Fury)have
made significant field improvements to fields that are not used or scheduled by Yorkville Parks &
Recreation. YYBSA has improved the American Legion Field, located outside of City limits. The Fury
and the Yorkville School District#115 have signed an agreement for the Fury to build a field at Grande
Reserve Elementary on school district property and have the first right to use/schedule the field after the
school district. The Superintendent did tell us that we can use the field if the Fury is not using it, and it
must be scheduled through the Fury.
Staff is requesting that Park Board discuss the fees for 2014 and determine if they would like to keep
them the same. The current fees are as follows;
YYBSA(local and travel): $5 in-house game,$5 in-house practice, $19 travel game,$10 travel practice
Reds(travel baseball): $19 game,$10 practice
Sparks(travel softball): $19 game, $10 practice
YTS—Fury(travel baseball)$19 game,$10 practice
The fees charged to outside organizations do not fully fund the maintenance of the baseball fields,but
mainly the materials (clay, turface, fertilizers, etc.) and some of staff s time. Fees help reduce the cost of
maintaining these fields to the City, and local residents are welcome to use the fields any time there is not
a scheduled game or practice on them.
Staff is also requesting that the Park Board include in the next contract that Bridge Park and Beecher Park
fields be scheduled for the maximum number of games first, not practices, so that we can open the
concession stands and bathrooms. The sales of food and beverages fund the staffing of the facility.
Park Board recommendations for the 2014 contract will be brought back to the July Park Board meeting
for final approval prior to the August 1 deadline.
AGREEMENT
UNITED CITY OF YORKVILLE
YORKVILLE PARKS AND RECREATION DEPARTMENT
and
YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION
This agreement is made and entered into this day of 2013, by and between THE
UNITED CITY OF YORKVILLE an Illinois municipal corporation(the "city'), and the YORKVILLE
YOUTH BASEBALL / SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation (the
"Association').
WITNESSETH
WHEREAS, the city is the owner of certain fields and parks (the "parks") which the
Association wishes to utilize from time to time with the prior written permission from the city and the
city wishes to accommodate the Association's use of the parks on the terms and conditions set forth
herein.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
1. Use of Parks and Fields by the Association. The city agrees to permit the Association to
utilize certain parks and baseball fields as designated by the City's athletic field rental policy in
place at time of approval of this agreement, for a term commencing March IS, 2013 and ending
October 31, 2013. The parties agree that the Association's use of the parks and fields
designated by the city shall be nonexclusive.
a. YYBSA registration records for leagues played in the spring/summer 2013 shall be used
to determine the amount of fields available to the Association in spring/summer 2013,
as dictated by the Athletic Field Rental Policy.
b. If there are competing travel team field use agreements, selection of fields shall be in
the manner as prescribed by the Athletic Field Policy and any other method as
determined by the Director of Parks and Recreation.
c. Notification of Fall Ball must be given to the City by August 15, 2013 to reserve fields
and a portable restroom if requested.
d. Notification of any schedule change must be given to the City in advance of the games.
2. Fees. A fee equal to the amount of$5 per in-house game,$19 per travel game, $5 per in-house
practice, and $10 per travel practice shall be paid by YYBSA to the city according to the
following payment schedule: 50%by April 30, 50%by July 15.
Portable toilet fees will be determined by the Athletic Field Policy.
Fees for 2013 described herein shall be applied toward maintenance costs of the fields and
facilities to be used by the Association in 2013. The fees exclude tournaments which have a
separate fee structure.
Fee structure and tournament cancellations will be governed by the Athletic Field Reservation
Policy.
1
The fee for field usage will be waived for YYBSA's Year End Celebration. The Year End
Celebration details will be worked out between the Association and the Parks & Recreation
Department thirty days in advance of the event.
The City Parks and Recreation Department agrees to inform the Association by August 30,
2013 of its intent to charge field rental fees for the 2014 season, its amount, and a date by
which the fee must be paid in full.
3. Maintenance Standards and Conduct. In agreeing to use the cityparks the Association
agrees to participate in completing the routine maintenance items while using the parks.
• Inspect the fields prior to use daily
• Litter control through daily collection when scheduled use by the Association
• Immediately reporting of any damages and/or maintenance concerns to the City
The Association is responsible for all participant and players conduct while on the fields, park,
surrounding areas including parking lot. All players using the athletic fields should adhere to
the rules in the City's "General policies and procedures for use of the United City of Yorkville
parks, fields, and facilities", as included in Exhibit A to this agreement, and as amended from
time to time. Any violation of these policies can impact the current and future uses of all City
fields and/or facilities. Furthermore, the Association assumes all responsibility for the repair
or replacement of damage as a result of misuse of the field, equipment or park amenities.
Furthermore, the City agrees to prepare the fields/parks prior and throughout the season to
maintain quality conditions for use. The City shall maintain the right to add, delete or modify
maintenance procedures as deemed necessary. The responsibility of the common areas and turf
will be the responsibility of the city unless otherwise identified.
4. Advertising. The Association may place one advertising banner at each field used by YYBSA
under the terms of this agreement, while YYBSA activities are taking place on said field. Said
advertisement may be attached to the backstop or mounted in open areas, but may not be
attached to the outfield fences. All advertisements allowed under this section must also comply
with the Parks and Recreation Department's "Sponsorship Terms and Policies".
Advertisements are limited to 3' x 5' in size.
5. Insurance. The Association shall maintain commercial general liability(CGL) and commercial
umbrella liability insurance with a limit of not less than$2,000,000 for each occurrence. If
such insurance policy contains a general aggregate limit, it shall apply separately to this
Agreement.
a. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an
occurrence basis and shall cover liability arising from premises, operation, independent
contractors,products-completed operations, bodily and personal injury,property
damage, as well as liability assumed by the Association under this Agreement.
b. Additional insured. The city shall be named as an insured under the CGL and
umbrella insurance using an additional endorsement to the city for claims arising out of
or as result of this Agreement.
2
c. Waiver of subrogation. The Association waives all rights against the city for recovery
of damages to the extent these damages are covered by the CGL or commercial
umbrella liability insurance maintained pursuant to this Agreement.
d. Delivery to city of certificates. Within 10 days from the start date of this Agreement,
the Association shall furnish the city with copies of its current certificates of insurance
documenting each such policy along with the additional insured endorsements required
in this section.
e. Cancellation. All such insurance provided for herein shall be non-cancelable, except
upon 30 days' prior written notice to the city, and shall contain the following
endorsement(or its equivalent) and shall appear on the policies respective insurance
certificates:
It is hereby understood and agreed that this insurance
policy may not be canceled by the surety or the intention
not to renew be signed by the surety until 30 days after
receipt by the city of Yorkville by registered mail of written
notice of such intention to cancel or not to renew.
£ No Limitation on liability. The minimum amounts set forth in this Agreement
for such insurance shall not be construed as a limitation or satisfaction of the
Association's liability, including indemnification, to the city under the
Agreement as to the amount of such insurance.
g. No Waiver. The failure or delay of the city at any time to require performance
by the Association of any provision of this section, even if known, shall not
affect the right of the city to require performance of that provision or to exercise
any right,power or remedy under this Agreement, and any waiver by the city of
any-breach of any provision in this section shall not be construed as a waiver of
any continuing or succeeding breach of such provision, a waiver of the provision
itself, or a waiver of any right, power or remedy under this Agreement.
h. Primary coverage. The coverage shall apply as primary coverage with respect
to any other insurance or self-insurance program afforded to the city. There
shall be no endorsement or modification of this coverage to make it excess over
other available insurance/ coverage; alternatively, if the CGL and umbrella,
excess of reinsurance states that it is pro rata, it shall be endorsed to be primary
with respect to the city.
6. Liability, Indemnification and Waiver
a. Assumption of liability. Except as specifically provided by law or this
Agreement, the city assumes no liability or responsibility for any injury to or
death of anyperson or persons including officers and employees of the
Association and participants in the Association's program and activities or any
other person and assumes no liability or responsibility for any damage to
property sustained by any person(s). In addition the Association will report all
injuries to the city within 24 hours.
b. Indemnification. To the fullest extent permitted by law, the Association will
defend, indemnify and hold the city harmless from all claims arising directly or
indirectly from or in connection with(i) the conduct or management of the
programs and activities of the Association; (ii)any act, omission or negligence
of the Association or any of its directors, officers, agents, employees, invitees or
contractors of the Association; (iii)any accidents, injury or damage whatsoever
occurring on or at the parks arising from, directly or indirectly, the use of the
3
parks by the Association or any of its directors, officers, agents, employees,
invitees or contractors, as we 11 as participants in the Association's programs and
activities except to the extent of any negligent or wrongful act or omission of the
city. However, this limitation shall not in any way limit the Association's duty
to defend the city.
c. Defense of City. In the event any claims shall arise, the Association shall
defend and pay any judgment or settlement against the city in such claims. The
city shall tender the defense to the Association. The Association and the city
shall mutually agree to counsel to defend of such claims. The city, in its sole
discretion, may participate in the defense of such claims at the Association's
sole expense, but such participation shall not relieve the Association from its
duty to defend and to pay any judgment or settlement against the city in such
claims. Except where a settlement completely and forever releases the city from
any and all liabilities without financial contribution by the city or its insurer, the
Association shall not agree to any settlement of the claims without the city's
approval
d. Waiver of defenses. In any and all claims against the city or any of its agents or
employees the indemnification obligation under this paragraph shall not be
limited by any limitation on the amount or type of damages, compensation or
benefits payable by or for the Association under applicable law. The
Association waives all defenses available to the Association which limit the
amount of the Association's liability to the city.
7. No Alteration. The Association shall not make structural improvements, changes or alteration
to the parks without first obtaining the written consent of the city. Any improvements to the
parks will be through a donation to the city, and therefore become the property of the city.
8. No Assignment. The Association shall not assign its interest in this Agreement without
obtaining the written consent and approval of the city.
9. Binding upon successors. This Agreement shall be binding upon the successors and assigns
of the parties hereto.
10. Reimbursement for increased insurance costs. Any increase of insurance premium on the
parks resulting for such use by the Association shall be paid for by the Association.
11. Integration of all terms into Agreement. This Agreement contains all of the terms,
conditions and agreements between the parties hereto and no amendments, additions or changes
hereto shall be valid unless attached hereto in writing and signed by the city and the
Association. Failure to abide by the policies and rules set forth in this agreement could result in
additional fees assessed to the Association and/or loss of privileges regarding the use ofparks
and fields.
IN WITNESS WHEREOF, the parties hereto have, the day and year first above written,
signed and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
4
THE UNITED CITY OF YORKVILLE
By:
Mayor, United City of Yorkville
By:
Park and Recreation Board
YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION
By:
President
Attest:
Representative
5
Exhibit A
Parks Policies and Procedures
6
Memorandum
YDRKVILLE To: Yorkville Park Board
From: Laura Schraw, Interim Director of Parks &Recreation
It 1UG CC:
Date: June 4, 2013
PARKS & RECRF-ATION Subject: Director's Report
• Crosspointe Church thickened the mulch path on their service day at Clark Park and
painted the City Hall Council Chambers. The paint was donated by Home Depot.
• Several residents in Bristol Bay requested that the lighting detector in that park be shut
off at night, it was going off at 10:45 or later. The unit is tied to our Bridge unit, so since
we have lights and night games, we cannot make the detector shut off earlier without
affecting that park. We have ordered a separate timer for the unit at Bristol Bay and will
set the hours that it is off from l Opm to 6am.
• Working on creating a Digital Sign Sponsorship Policy. Since we would like to get the
digital sign up ASAP to advertise our programs and special events, we will be installing
that prior to having a sponsorship policy in place. This will allow us to learn how the sign
works,text and photos need to be formatted, and how many advertisements are
reasonable to place on the sign prior to allowing others to utilize it.
• The City's Economic Development Committee (EDC) has requested that we make
improvements to the Farmer's Market. We will attempt to bring ideas to the next
meeting, but with us moving out of the REC Center, Tim working on the 4th of July
event, and the possible Bristol Bay Grant (TBD on 6/11), staff time will determine
when/what is presented to Park Board.
• Yorkville Youth Tackle Football has requested the use of Green's Filling Station Park
(Autumn Creek) because they are beyond their capacity at Autumn Creek Elementary.
Scott and I will be discussing their possible use of the park and bring information to the
Park Board as necessary.
• Reviewed landscape plan for Boombah Performance.
• The project agreement for the Riverfront OSLAD grant will be going to Public Works on
June 18th and to City Council on June 25th. A signed agreement is due to IDNR by July
1st
Memorandum
1PWRKVIUE To: Park Board
t[C From: Scott Sleezer Superintendent of Parks
PARKS&RECREATION CC: Laura Schraw, "Interim Director"of Parks and Recreation
Date: June 7, 2013
Subject: May 2013 Parks Report
Athletic Field Division
• Staff prepared the Bridge ball field complex for four tournaments in the month of May.
• Staff prepared all eighteen baseball fields for play. Staff does this by dragging the infield filling
in holes and trouble spots creating a level playing surface and lining the fields at Bridge Park.
• Prepared the soccer fields for play by painting the fields and fixing and repairing goal nets
weekly.
Playground Division
• Staff checked and repaired the sprinkler system for the spray ground feature at Riemenschneider
Park.
• Staff inspected playgrounds monthly, visually checking equipment using a systematic approach
looking for missing or loose hardware. Accessing the equipment pulling and pushing on each
apparatus to check if it is secure and filled out inspection form for each site.
• Monthly raked surfacing back under slide exits, swings, climbers, and transfer platforms to meet
ADA, CPSC, and ASTM guidelines in every playground. Raked area so it is uniform and smooth
in appearance and level with transition areas.
Turf Division
• Staff maintained the turf at over forty City owned sites. This includes mowing over nine hundred
acres of turf in the month of May. Staff also string trims, weeds and blows clippings from all
paved surfaces at each site.
• Staff has started to spot apply vegetation control in and around plant beds.
• Picked up all loose trash and debris by systematically walking a grid at each site, replacing liners
in all trash cans.
Events &Assistance
• Memorial Day Remembrance in Town Square Park on Monday. Staff setup and broke down the
park for the event.
• Staff painted the ARC building in advance of the Recreation Department moving in.
• Staff started moving the Recreation Department from the Rec Center into the ARC building.
• Staff worked on making repairs to the Rec Center in anticipation of moving out.
Memorandum
YDRKVILLE To: Yorkville Park Board
From: Tim Evans, Superintendent of Recreation
IF CC: Laura Schraw, Interim Director of Parks & Recreation
Date: June 8, 2013
PARr19 & RECREATION Subject: May Monthly Recreation Report
Athletics— Shav/Jon/Rvan
Youth Soccer Season: Last day of Spring Soccer was held on Sat. May 25.All participants received a trophy. Luckily
the weather cooperated for most of the season and all of the spring games were held this year. Fall Soccer
registration started Wed. May 29.
Coed and Men's Softball:The summer softball season is up and running. Unfortunately we have not been as lucky
with the weather and have had already two(2) rain-outs this season.
Child Development—Shay
Pre-School:The preschool 2012-2013 year finished with the annual graduation ceremony on Wed. May 23 for the
3 yr. old class and Thurs. May 24 for the 4 yr. old class.We will be holding a"sneak peak"of the new
preschool/ARC bldg.. on Monday June 17 for the students and their families already enrolled for next year.
Summer Camps: Preparation and planning for summer camps continued throughout the month.Summer camps
start the week of June 3 with Safetytown.
Special Events&Miscellaneous
Athletic Field Schedules: For the most part,the entire youth baseball/softball organizations field schedules have
been finalized for the 2013 season. Practices and games have begun.As an FYI,one of the organizations is not
happy with the fact that field reservations are going through the Parks and Recreation Department and they have
expressed their feelings to staff that they should have a larger say in scheduling as well as possibly controlling all
field scheduling.
Concession Stands: Concession stands have been cleaned, replenished with supplies,staff has been scheduled
and both Bridge and Beecher have passed its initial inspection and been permitted by the county health dept..
Both concession stands are open 6-7 days a week till the end of June.
Youth Baseball Tournaments:We held three(3)youth baseball tournaments at Bridge throughout the month of
May, including one Memorial Day weekend with the High School Baseball team.There will be 5 tournaments in
June,two of which are our own tournaments, as well as 1 youth tournament and the Moose Softball tournament
in July.
4th of July: Schedule of activities is set and ready to go.We have added a Pancake Breakfast Fundraiser on Sat.
June 29, 7am—Noon, at the Beecher Center.Attached is a flyer.
Rec Center Moving:We have begun steps to move out of the REC Center. Renovations to the bldg. are almost
complete. The Recreation building will be called the Administration-Recreation Classrooms Building(ARC). Most of
the moving will happen the week of June 24,with the ARC bldg..opening officially on Mon.July 1.All summer
camps will be held at the facility throughout June.
Summer Music Schedule:
- Friday,June 14,Yorkville Big Band 7pm—9pm (Wine night, begins at 5:30 p.m.),Town Square Park.
Sponsored by Castle Bank.
- Friday,June 21,Yorkville Area Chamber of Commerce River Night,(5-10pm)sponsored by the Yorkville Area
Chamber of Commerce and the Yorkville Parks and Recreation Dept. at Riverfront Park.
- Thursday July 4`h,Yorkville Community Band during the day at Town Square and Yorkville Big Band at night,
location TBA.
- Friday,July 12 COOL ROCKIN'DADDIES 7pm-9pm (Wine night, begins at 5:30 p.m.), Riverfront Park.
- Ribs on the River Saturday July 13,Noon-10pm, EPIC performs 7-10pm
The smell of BBQ ribs will be wafting around Bicentennial Riverfront Park on July 14 as the city hosts its 2nd
annual
Ribs on the River event at Riverfront Park.
- Friday,Aug.9,TRIO 7-9pm (Wine night, begins at 5:30 p.m.)Town Square.
- 20th Anniversary Yorkville Labor Day Weekend Hometown Days
Festival Thursday Aug. 29-Sunday Sept. 1.
HEADLINER MUSICAL ENTERTAINMENT
Thursday Aug.29—Red Woody
Friday,Aug.31—American English
Saturday,September 1—Mike and Joe
Sunday,September 2—hi-Infidelity
- Yorkville Chili for Charity Cook-Off,sponsored by the Knights of Columbus and the Parks and Recreation
Department.Sat.Sept. 21. Bands TBA. Details TBA.
Yorkville Area 58th Annual 4th of July Celebration
h �_ j ff/j
Pa cake
Breakfast
.* •14 •, •
When: Saturday June 29, 2013
7:00am - Noon
Where: City of Yorkville Beecher Community Center
908 Game Farm Rd. Yorkville, IL 60560
Price: $6.00 Donation Kids under 5 FREE
Tickets:Available at City Hall Walk-ins welcome.
Contact Tim Evans @ 630.553.4357
All proceeds to:
Annual Yorkville Area 4th of July Celebration
Breakfast Sponsored by: Yorkville Moose Lodge 2371
4 t" of July Schedule of Events
Thursday July 4t", 2013
Parade:
- Parade line up at Yorkville High School is from 7:30 a.m. to 9:00 a.m.
- Parade will start at 9:00 a.m.
- Parade route as follows: Game Farm Road, Somonauk Street,
King Street, West Main Street, Church Street. Will end at the water tower.
Town Square Park Activites:
- Following the Parade @ Town Square Park till 1 pm
- Food/Drink will be available for purchase.
- Kids Foot Races, rides and waterfights Yorkville Community Band
Fireworks will begin at Dusk
- The fireworks will be shot off of/around Rt. 47 and
Countryside Parkway. Just south of Menards.
- The Yorkville Big Band will be performing at 7:00 p.m. at Larson-Nelson Funeral Home
Additional Information
- All 4th of July activities are free to everyone, except food/
drink purchases and are subject to change without notice
- Donations are welcome. Checks can be made out and
mailed to: United City of Yorkville, 800 Game Farm Rd.,
Yorkville, IL 60560. Please write "4th of July" in the memo
line. All donations are tax deductible.