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Library Board Packet 2013 07-08-13 III Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees Monday, July 8, 2013 - 7 : 00 P.M. 902 Game Farm Road i I 1 . Roll Call I 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment i 7. Staff Comment i 8. Report of the Treasurer Financial Statement I Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison I 11 . Standing Committees Policy Finance Community Relations Personnel i 12. Unfinished Business Building Siding 13. New Business Election of Officers Trustees Environmental Scan Email and FOIA FY 2013/14 Committees 14. Executive Session 1 . For the discussion of minutes of meetings lawfully closed under the Open Meetings Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes. 2 . For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 1 I 15. New Business (con ' t) Release of Executive Session Minutes 16. Adjournment I DRAFT Yorkville Public Library Board of Trustees Monday, June 10 , 2013 , 7pm 902 Game Farm Road — Library Historic Wing The meeting was called to order at 7 * 00pm by President Beth Gambro . Roll Call: Judy Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes, Beth Gambro-yes, Russ Walter-yes, Dale Pranga-yes, Susan Chacon-yes, Carol LaChance-yes (arr. 7:23pm) Absent: Jo Ann Gryder Others Present: Library Director Michelle Pfister Liaison Carlo Colosimo City Finance Director Rob Fredrickson Library employee Dixie DeBord Recognition of Visitors : President Gambro recognized all visitors and guests . Amendments to the Agenda: President Gambro noted there would be an Executive Session. i Minutes : May 13 , 2013 The following corrections were noted: 1 . The date should be May rather than March on the 1 " page heading. 2. Under Correspondence it should say the Friends will have almost $2,000 for the celebration, not $3 ,000 3. Under Treasurer's Report, 3rd sentence should read "The investment earnings were up due to opening of the IMET Account." The minutes were then approved as amended on a motion by Barb Johnson and second by Sandy Lindblom. Correspondence: None i Public Comment: None i Staff Comment: None I i Report of the Treasurer: Check Register Treasurer Lindblom reported the following: 1 . There are 2 bills lists, one for FY ' 13 and one for start of FY ' 14 2. Page 2 : Shelley Augustine--reimbursement for e-book meeting Page 1 of 4 3 . Page 2 : Buggiters, LLC-- new exterminators 4. Page 4 : William Pack--payment for adult program 5 . Page 5 : $2,597.27 toner bill for new printer for public use 6. Page 6 : Payroll total of $36,688 . 81 7. Total disbursements : $81 ,666 . 91 Budget Report The real estate taxes will continue to come in and the State grant has already been received. Ms. Lindblom questioned the increase in the various insurances. There are 2 payments shown due to timing of the bills . There is carryover in gifts & memorials of $4,068 . 83 and $ 15 ,689 in the library capital. The gifts will be coded into an escrow account and the library capital is part of the Fund Balance. The library capital line item for subscriptions is for e-books. It was noted the Trivia Night proceeds are included in the gifts and memorials. Ms. Lindblom also reported $29,509 in developer fees was collected. Mr. Fredrickson reported that about $26,000 of that was from delayed fees from Prestwick. Ms. Lindblom reminded the Board that three years ago the Board voted to approve the delay of fees from Prestwick at their request. Cash Statement No comments. I Payment of Bills Motion: Ms. Johnson moved and Ms. Somerlot seconded to pay the bills as follows : Payroll : $3608 . 81 1St Bill : $ 7,925 .44 2nd Bill : $ 105733 . 91 Debt Service : $26,318 . 75 TOTAL : $ 815666091 Roll call : Johnson-yes, Lindblom-yes, Somerlot-yes, Chacon-yes, Pranga-yes, Walter-yes, Gambro-yes Passed 7-0 . Report of the Library Director: 1 . Ms. Pfister presented the May library statistics 2 . Library employees attended web and circulation training 3 . Men's book club remains at 5 members Judy Somerlot gave the Friends report: 4. Eight members attended the Friends meeting today 5 . Reminder of the used book sale on Labor Day weekend, it is major fundraiser 6. Friends constitution is being amended 7. Library yard cleanup is physically difficult for some of the volunteers and Ms. Somerlot recommended it be hired out Ms. Pfister continued the report: 8 . Approximately 45 persons attended the labyrinth program 9. Summer reading program starts June 1 st 10 . Childrens' program is "Gone Fishing for Books", 300 attended 1St week 11 . Shelley is conducting adult reading program Page 2 of 4 12 . Leaves of Wishes programs collected $ 1 ,452 resulting in 121 books, will do again in Spring, Rita Murphy wrote a letter to Wrigley's and their employees donated $300, Wrigley's also donated gum for kids' bags 13 . Ms. Pfister asked Board members to review the per capita grant, it will also include a review by the Library Board of strengths, weaknesses, etc. It must be completed by October i City Council Liaison , Alderman Colosimo said the annual report had been presented to the Council. Mr. Walter asked if the City could help with the maintenance of the Library grounds. Public Works currently mows the Library grounds, however, they are also responsible for all the parks which leaves no extra time. Standing Committees : Personnel The committee will make a presentation in the Executive Session portion of this meeting. i Unfinished Business : Building Siding No further information has been received and Ms. LaChance asked about the letter that had been suggested to be sent to the newspaper "Fixer". It was noted that former Trustee Gail Gaebler had drafted a letter for the column. A brief history was given for the new Board members and it was noted that Ms. Gryder has extensive documentation on the issue. Mr. Pranga volunteered to review the matter and this matter will discussed at the next meeting. New Business : 2013 Library Survey The survey committee (Sandy, Michelle, Dixie, Jo Ann and Judy) met to review the proposed survey provided by the City Intern. The Board had said the survey should reflect questions from the Board such as Library hours, services and budgeting and the committee made revisions accordingly. The survey will be included on the water bills, be available on-line and at the Library desk. The return on the recent City survey was less than 15% according to Liaison Colosimo. Motion: Ms. LaChance made a motion to accept the survey with the proposed changes and Ms. Chacon seconded the motion. Voice vote approval. Ms. Pfister will take the corrected survey to the City. State Report Ms. Pfister said the report has been sent to the City and State and she also compiled the info into a flier attached to the agenda packet. One item noteworthy of mention was that 75,000 people visited the library this past year, as measured by the 'people counter' on the door. Inventory Update Library Director Pfister reported on the library collection value. Ms. Lindblom asked if the current insurance would cover the value in the event of a loss. The value will be reviewed on a yearly basis according to Mr. Fredrickson and the value was increased slightly last year. Ms. Chacon inquired if the collection value is the replacement cost or purchase cost. The system provides the current worth according to Ms. Pfister. i Page 3 of 4 Domination of Officers The nominations were as follows : President: Beth Gambro Vice President: Barb Johnson Treasurer: Sandy Lindblom Secretary: Susan Chacon Voting will be conducted next month. i Executive Session : A motion was made by Carol LaChance and seconded by Judy Somerlot to enter into Executive Session. Session commenced at 8 : 04pm. Session concluded at 8 :46pm on a motion by Barb Johnson and second by Carol LaChance. Roll call back into Regular Session: Pranga-yes, Walter-yes, LaChance-yes, Chacon-yes, Somerlot-yes, Lindblom-yes, Johnson-yes, Gambro-yes Sandy Lindblom moved to recommend approval of the Library Director evaluation as amended. Susan Chacon seconded the motion. Unanimous voice vote approval. The possibility of a salary increase for the Director was also considered. For the next meeting, Ms. Johnson will determine the current salary and a possible increase will be discussed. It was noted there has been no raise for 3 years . Additional Business : None Adjournment, There was no further business and the meeting was adjourned at 8 : 56pm. Minutes respectfully submitted by Marlys Young I I I i Page 4 of 4 ! YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING JUNE 309 2013 ACTUAL§ BY MONTH (Cash Basis) of Fiscal Year 8% 1791a Year-to-Date Totals ANNUAL BUDGET ACCOUNT NUMBER DESCRIPTION May-13 June-1-3 %BUDGET of Budget LIBRARY OPERATIONS REVENUES Tares 82-00040-004005 PROPERTY TAXES-LIBRARY 49,980 283,907 333,887 670,415 49.80% Intergovernmental 82-00041 -004120 PERSONAL PROPERTY TAX 1 ,056 11056 5,000 21 . 13% 82-00041-004170 1 STATE GRANTS 17,389 173389 17,200 101 . 10% Fines & Forfeits 82-000-03-0011330 LIBRARY FINES 796 12112 11908 9,300 20.51 % Chargesfor Service 82-00044-004401 LIBRARY SUBSCRIPTION CARDS 1 ,033 893 17926 105000 19.26% 82-00044-004422 COPY FEES 214 267 481 3,000 16.02% 82-00044-0011440 PROGRAM FEES 51 164 215 11000 21 .50% Investment Earnings 82-000115-004500 INVESTMENT EARNINGS 99 98 197 1,300 15. 15% Miscellaneous 82-00048-004820 RENTAL INCOME 150 150 300 2,000 15.00% 82-00048-004824 DVD RENTAL INCOME 333 423 756 5,000 15. 12% 82-00048-004832 MEMORIALS & GIFTS - - - 2,000 0.00% 82-00048-0011850 MISCELLANEOUS INCOME 64 146 210 250 83.94% Other Financing Sources j 82-000-49-004901 TRANSFER FROM GENERAL 23,477 4,375 271853 52, 174 53.38% j TOTAL REVENUES: LIBRARY 94,642 291,535 386,177 778,639 49.60% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 181707 19,907 38,614 252,540 15.29% i i 82-820-50-00-5015 PART-TAME SALARIES 13,567 131067 26,634 1951000 13 .66% j Benefits 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,007 2,136 4, 143 27,988 14.80% 82-820-52-00-5214 FICA CONTRIBUTION 2,408 2,461 409 33,572 14.50% 82-820-52-00-5216 GROUP HEALTH INSURANCE 13,435 6,387 19,822 943116 21 .06% 82-820-52-00-5222 GROUP LIFE INSURANCE 44 44 87 595 14.69% j 82-820-52-00-5223 DENTAL INSURANCE 1 ,411 (563) 849 5,926 14.32% 82-820-52-00-5224 VISION INSURANCE 54 54 107 643 16.67% 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 579 - 579 2,500 23. 14% 82-820-52-00-5231 LIABILITY INSURANCE 11987 45375 6,363 28, 184 22.58% Contractual Services 82-820-54-00-5412 TRAINING & CONFERENCES - - 500 0.00% 82-820-54-00-5415 TRAVEL & LODGING 3 7 37 600 6. 13% 82-820-54-00-5426 PUBLISHING & ADVERTISING 100 0.00% I 82-820-54-00-5440 TELECOMMUNICATIONS 952 952 111000 8.65% 82-820-54-00-5452 POSTAGE & SHIPPING 500 0.00% i 82-820-54-00-5460 DUES & SUBSCRIPTIONS 121000 0.00% 82-820-54-00-5462 PROFESSIONAL SERVICES 752 717 1 ,470 29,000 5 .07% 82-820-54-00-5466 LEGAL SERVICES 2,000 0.00% 82-820-54-00-5468 AUTOMATION 21558 21558 35,000 7.31 % 82-820-54-00-5480 UTILITIES - 12,600 0.00% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 51000 0.00% 82-820-54-00-5498 PAYING AGENT FEES 749 0.00% YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING JUNE 305 2013 ACTUALS BY MONTH (Cash Bas](395) % ofFiscal Year. 8% 17% Year-to-Date Totals ANNUAL BUDGET ACCOUNT NUMBER DESCRIPTION May-13 June-13 Totals BUDGET % of Budget Supplies 82-820-56-00-5610 OFFICE SUPPLIES 944 8,000 11 .79% 82-820-56-00-5620 OPERATING SUPPLIES 8,000 0.00% 82-820-56-00-5671 LIBRARY PROGRAMMING 68 1 ,000 6.80% i 82-820-56-00-5685 DVD'S 21000 0.00% 82-820-56-00-5698 MEMORIALS & GIFTS 395 27000 0.00% 82-820-56-00-5699 MISCELLANEOUS 250 0.00% TOTAL FUND REVENUES 94,642 291,535 386,177 778,639 49.60% TOTAL FUND EXPENDITURES 57,903 50,191 108,094 771,363 14.01% I FUND SURPLUS (DEFICIT) 36,740 241,344 278,084 7,276 LIBRARY DEBT SERVICE REVENUES 83-00040-004015 PROPERTY TAXES-DEBT SERVICE 58,037 329,673 387,710 771 ,763 50.24% 83-00045-004500 INVESTMENT EARNINGS 200 0.00% TOTAL REVENUES: LIBRARY DEBT SERVICE 58,037 329,673 387,710 771,963 50.22% LIBRARY DEBT SERVICE EXPENDITURES 2005B Bond 83-830-83-00-8000 PRINCIPAL PAYMENT 335,000 0.00% j 83-830-83-00-8050 INTEREST PAYMENT 6,700 6,700 13,400 50.00% 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT IM000 0.00% 83-830-84-00-8050 INTEREST PAYMENT 192619 19,619 3%238 50.00% 2013 Refunding Bond 83-830-99-00-8000 PRINCIPAL PAYMENT 1702000 0.00% j 83-830-99-00-8050 INTEREST PAYMENT - 271615 272615 1121000 1 24.66% I TOTAL FUND REVENUES 58,037 329,673 3879710 771,963 50.22% TOTAL FUND EXPENDITURES 26,319 53,934 769,638 7.01 FUND SURPLUS (DEFICIT) 58,037 303,354 333,776 2,325 I i LIBRARY CAPITAL REVENUES 84-00042-004214 DEVELOPMENT FEES 29,500 1 3,000 32,500 202000 162.50% 84-00045-004500 INVESTMENT EARNINGS 1 1 1 20 7.30% TOTAL REVENUES: LIBRARY CAPITAL 29,501 31001 32,501 20,020 162.34% LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 DUES & SUBSCRIPTIONS 33500 0.00% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 21061 21061 - 0.00% 84-840-56-00-5683 AUDIO BOOKS - 0.00% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC 393 393 0.00% I 84-840-56-00-5685 DVD'S 446 446 0.00% 84-840-56-00-5686 BOOKS 538 538 353350 1 1 .52% TOTAL FUND REVENUES 29,501 3,001 32,501 2%020 162.34% TOTAL FUND EXPENDITURES 3,437 31437 38,850 8.85% FUND SURPLUS (DEFICIT) 29,501 (437) 29,064 (18,830) 2 i i i Memorandum i EST. , 1836 To : Library Board From : Rob Fredrickson, Finance Director p� 1i py Date : July 5 , 2013 Kbrxw Subject : Accounting for Memorials & Gifts <CE 1V In order to better track funds designated for memorials & gifts, we will begin tracking these revenues and expenditures on the balance sheet instead of the monthly budget report (i . e . , income statement) . Balance sheet accounts are permanent in nature, meaning these accounts carry their balances forward at the end of each fiscal year (instead of collapsing into fund balance like revenue and expenditure accounts do .) This will allow staff to efficiently and accurately track exactly how much money is available for memorial and gift expenditures at any given time and to ensure that these funds are spent on appropriate items (pursuant to Library policies) . i Each month a "Memorials & Gifts Escrow Report" will accompany the financial statements, clearly identifying to the Library Board and staff how much money is available to spend on memorial & gift eligible items . As indicated by the June report, there is currently $3 ,310 . 98 (Credit balance) available for use for memorial & gift expenditures . Please note that this accounting change will have no effect on the Library ' s budget, since both memorial & gift revenues and expenditures were budgeted at $2,000, resulting in a net impact to fund balance of zero . I i i i i DATE: 07/05/2013 UNITED CITY OF YORKVILLE PAGE: 1 TIME: 12:06:56 GENERAL LEDGER ACTIVITY REPORT F-YR: 14 ID: GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 02 PER. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT 82-000-24-00-2480 ESCROW - MEMORIALS & GIFTS 01 05/01/2013 ------- --- BEGINNING BALANCE - - --- ------- --- -------- 4,063.86 GJ-130619RC 06/20/2013 02 RC MAY DEP. TO MEMORIAL & GIFT 722.00 TOTAL PERIOD O1 ACTIVITY _ - 0.00 722.00 02 GJ-130530LB 07/05/2013 02 JUNE DEPOSITS 69.00 GJ-130605RC 06/10/2013 01 RC MEMORIAL & GIFT EXPENSE 1,543.88_______ TOTAL PERIOD 02 ACTIVITY _ 1,543 88 69.00 TOTAL ACCOUNT ACTIVITY 1,543.88 791.00 ENDING BALANCE 3,310.98 GRAND TOTAL 0.00 3,310.96 TOTAL DIFFERENCE 0.00 3,310.98 DATE : 07 / 02 /13 TIME : 14 : 28 : 35 PRG ID : AP215000 . WOW UNITED CITY OF YORKVILLE CHECK REGISTER PAGE : 1 CHECK DATE : 07 / 08 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT 103440 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0462522 - IN 05 / 28 / 13 01 FLUORESCENT LAMPS 82 - 820 - 56 - 00 - 5640 INVOICE TOTAL : 84 . 32 84 . 32 * 0462677 - IN 05 /29 / 13 01 SEALED ACID LEAD BATTERY 82 - 820 - 54 - 00 - 5495 INVOICE TOTAL : 32 . 78 32 . 78 * CHECK TOTAL : 117 . 10 103441 ATT ' AT & T 312Z891936 - 0613 06 / 16 / 13 01 MONTHLY CHARGES 82 - 820 - 54 - 00 - 5440 INVOICE TOTAL : 498 . 98 498 . 98 CHECK TOTAL : 498 . 98 103442 BAKTAY BAKER & TAYLOR 2028227891 05 / 30 / 13 01 BOOKS • 82 - 000 - 24 - 00 - 2480 INVOICE TOTAL : 211 . 18 211 . 18 2028245220 06 / 04 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 578 . 64 INVOICE TOTAL : 578 . 64 2028271713 06 / 13 / 13 01 BOOKS 82 - 000 - 24 - 00 - 2480 INVOICE TOTAL : 106 . 52 106 . 52 2028285893 06 / 18 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 INVOICE TOTAL : 647 . 38 647 . 38 2028302145 06 / 21 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 INVOICE TOTAL : 928 . 30 928 . 30 CHECK TOTAL : 2 , 472 . 02 103443 BNYCORP THE BANK OF NEW YORK DATE : 07 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 14 : 28 : 35 CHECK • REGISTER PRG ID : AP215000 . WOW CHECK DATE : 07 / 08 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103443 BNYCORP THE BANK OF NEW YORK 252 - 1710308 06 / 11 / 13 252 - 1713477 06 / 18 / 13 01 LIBRARY BOND SERIES 2005 ADMIN 82 - 820 - 54 - 00 - 5498 02 FEES * * COMMENT * * INVOICE TOTAL : 01 LIBRARY BOND SERIES 2006 ADMIN 82 - 820 - 54 - 00 - 5498 02 FEES * * COMMENT * * INVOICE TOTAL : 103444 CASTLEIN CASTLE INSURANCE SERVICES , INC 506291 06 / 04 / 13 '01 BLANKET CRIME BOND POLICY 02 # 3020335 RENEWAL 103445 103446 509509 FELTESR 061413 JEWEL 06 / 07 / 13 06 / 19 / 13 01 POLICY # 5007036 RENEWAL FELTES , RITA 06 / 14 / 13 JEWEL 01 CRAFT SUPPLIES FOR SUMMER 02 READING PROGRAM 06 / 07 / 13 01 GOLDFISH CRACKERS - 2 - CHECK TOTAL : 82 - 820 - 54 - 00 - 5462 * * COMMENT * * INVOICE TOTAL : 82 - 820 - 54 - 00 -5462 INVOICE TOTAL : CHECK TOTAL : 82 - 820 - 56 - 00 - 5671 * * COMMENT * * INVOICE TOTAL : CHECK TOTAL : 82 - 820 - 56 - 00 - 5671 INVOICE TOTAL : CHECK TOTAL : 187 . 76 187 . 76 * 374 . 50 * 374 . 50 * 456 . 00 456 .. 00 * 568 . 00 568 . 00 * 44 . 20 44 . 20 7 . 98 7 . 98 562 . 26 1 , 024 . 00 44 . 20 7 . 98 DATE : 07 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 14 : 28 : 3.5 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 07 / 08 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103447 MIDWTAPE MIDWEST TAPE 91025693 06 / 01 / 13 01 DVDS 91044082 06 / 08 / 13 01 AUDIO BOOKS 91064965 06 / 17 / 13 01 DVDS 91081250 06 / 24 / 13 01 DVDS 103448 p NICOR NICOR GAS 91 - 85 - 68 - 4012 8 - 0513 06 / 07 / 13 01 902 GAME FARM RD 103449 PRAIRCAT 2397 PRAIRIECAT 06 / 17 / 13 01 DELEGATE ASSEMBLY LUNCH 02 MEETING FOR TWO PEOPLE c 103450 THYSSEN THYSSENKRUPP ELEVATOR CORP 3000599335 06 / 01 / 13 - 00 - 5683 TOTAL : 01 JUNE ELEVATOR MAINTENANCE - 3 - 84 - 840 - 56 INVOICE - 00 - 5685 TOTAL : 121 . 96 121 . 96 84 - 840 - 56 INVOICE - 00 - 5683 TOTAL : 144 . 96 144 . 96 84 - 840 - 56 INVOICE - 00 - 5684 TOTAL : 272 . 89 272 . 89 84.- 840 - 56 INVOICE - 00 - 5685 TOTAL : 150 . 93 150 . 93 CHECK TOTAL : 690 . 74 82 - 820 - 54 - 00 - 5480 564 . 22 INVOICE TOTAL : 564 . 22 CHECK TOTAL : 564 . 22 82 - 820 - 54 - 00 - 5412 26 . 00 * * COMMENT * * INVOICE TOTAL : 26 . 00 CHECK TOTAL : 26 . 00 82 - 820 - 54 - 00 - 5462 224 . 57 INVOICE TOTAL : 224 . 57 CHECK TOTAL : 224 . 57 ki DATE : 07 / 02 / 13 TIME : 14 : 28 : 35 PRG ID : AP215000 . WOW UNITED CITY OF YORKVILLE CHECK REGISTER CHECK DATE : 07 / 08 / 13 PAGE : 4 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103451 TRICO TRICO MECHANICAL SERVICE GROUP 3115 06 / 22 / 13 01 CLEANED CHILLER 82 - 820 - 54 - 00 - 5462 570 00 INVOICE TOTAL : CHECK TOTAL : 103452 103453 VISA VISA 062613 -LIB 06 / 26 / 1.3 01 MONTHLY INTERNET YOUNGM MARLYS J . YOUNG 061013 06 / 23 / 13 01 JUNE 10 MEETING MINUTES - 4 - 82 - 820 - 54 - 00 - 5440 INVOICE TOTAL : CHECK TOTAL : 82 - 820 - 54 - 00 - 5462 INVOICE TOTAL : CHECK TOTAL : TOTAL AMOUNT PAID : 570 . 00 126 . 90 126 . 90 80 . 00 80 . 00 570 . 00 126 . 90 80 . 00 7 , 008 . 97 YORKVILLE PUBLIC LIBRARY PAYROLL SUMMARY June 7 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 165700 . 07 - 163700 . 07 19132 . 45 1 , 246 . 96 19 , 079 . 48 LIBRARY TOTALS $ 16 , 700 . 07 $ $ 16 , 700 . 07 $ 11132 . 45 $ 11246 . 96 $ 197079 . 48 PAYROLL SUMMARY June 21 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS 16 , 274 . 14 - 16 , 274 . 14 17003 . 61 11214 . 36 18 , 492 . 11 TOTALS $ 167274 . 14 $ $ 16 , 274 . 14 - 5 - $ 11003 . 61 $ 11214 . 36 TOTAL PAYROLL $ 18 , 492 . 11 $ 373571 . 59 YORKV'ILLE PUBLIC LIBRARY BILL LIST SUMMARY Monday, July 08 , 2013 PA YROLL BI -WEEKLY BI -WEEKLY TOTAL PAYROLL ACCOUNTS PA YABLE BILL LIST - FY14 TOTAL BILLS PAID CITY BILL LIST IPRF - JULY WORKERS COMP INSURANCE CALL ONE -MAY CHARGES GUARDIAN JULY DENTAL INSURANCE GUARDIAN - JULY LIFE INSURANCE EYEMED - JULY VISION INSURANCE GLATFELTER'FINANCIAL - LIABILITY INSURANCE-INSTALLMENT 7 DATE 6/7/2013 6/2112013 7/8/2013 6/25/2013 6/25/2013 7/9/2013 7/9/2013 7/9/2013 7/9/2013 TOTAL BILLS PAID ON C/TYRU f TOTAL DISBURSEMENTS - 6 - $ 19 , 079 . 48 $ 18 , 492 . 11 $37 , 571 . 59 $7 , 008 . 97 $7 , 008 . 97 $ 1 , 159 .21 $ 86 . 26 $424 . 34 $ 82 .24 $53 . 60 $ 828 . 20 $2 ; 633 . 85 $47 , 214.41 YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF JUNE 309 2013 FISCAL YEAR 2014 May June July August September October November December January February March April 2013 2013 2013 2013 2013 ?fits 9011 finis ome IM 1A1 On, J Library Earthmover 25 25 Total $ 36,689 Operations Reserve Library 333,913 334,003 283.945 _ Operations $ 150,787 $ 12 1,960 Operations PSecond Building Illinois Funds - 81,309 Development Fees 15,690 41,753 Library Earthmover 25 25 Total $ 36,689 Operations Reserve IMET 333,913 334,003 283.945 _ Library Earthmover 25 25 Total $ 36,689 $ 379572 Total: $ 517,840 Illinois Funds 17,425 283.945 _ Operations Library Debt Service Illinois Funds - 81,309 Library Operations Earthmover 25 25 Total $ 36,689 $ 379572 Total: $ 517,840 $ 862,996 _ _ _ PAYROLL 1sT PAY PERIOD $ 18,401 2ND PAY PERIOD 18,288 3RD PAY PERIOD $ 19,079 18,492 Total $ 36,689 $ 379572 _ _ June 2013, CIRC INFORMTION BY TRANSACTION LOCATION June 2013, All Locations, All Patron Types, All Item Types All Check- Check- All Holds Holds Check- Transactions out+ outs Renewals Placed Filled ins Usage Renewals or o r nh f i us Yorkville Public yk 19161 9109 8539 570 542 1546 7964 Library- YKBB-3 Yorkville borrowed 1306 items from other libraries in June Yorkville lent 701 items to other libraries in June Reciprocal borrower transactions at Yorkville in June=408 Items added = 323 Patrons added = 174 e-books checked out=309 e-audiobooks checked out= 55 June Yorkville OMNI users=91 i i June Public Relations Articles — Photos - Kendall Country Record - Beacon News Patch - Sun Times Web Site Meetings, Workshops Staff Meeting - On-Line First Search Session Augustine-DeBord-Iwanski Kendall County Library Director Meeting Plano-Oswego- Newark-Yorkville Programs, Activities Number Attending Adult Programs Adult Book Discussion 2nd Thursday of each month 7 Lunch Time Book Club 2nd Wednesday of each month 7 Men' s Book Club 3rd Thursday of each month 5 Friends Meeting 8 Threads and More 11 Library Yard Clean Up Day ( I Times) 3 Drop-in Job Search and Resume Help 3 The Magic of Summer Adult Reading Program 43 Young Adult Programs Teen Meeting (4 Times) 48 Pre-Teen Meeting (3 Times) 19 HELP - Helping Environments for Local People 32 Children Programs Minnows and Moms (4 times) 92 See a Juggler-Be a Juggler (Friends Program) 107 Jellyfish Jubilee 35 Little Snappers Book Club (3 Programs) 14 Little Mackerels (3 Programs) 33 Piranha Lunch Club (2 Programs) 5 Read with Paws 14 America Summer School visit (4 times) 102 Summer Reading Program — Gone Fishing for Books 521 flyers Patron Count 7384 Teens Volunteers Marianna Gatz, Ryan Wierzibicki, Michelle Kush, Andrew Gatz, Mariana Gatz, Maddie Martin, Zoey Rocen, Chelesa Tagprda, Lexi Weiss, Pedro Ferrer, Madalyn Zagajowski Scoot Stevens and Diego Navaro Volunteers Work-Net Representative (Drop in Job Search) Meeting Room Library- 8 City- Rent-3 Gifts and Memorials $ 15 . 00 in memory of Marie Worland from Rita Murphy $30 . 00 Memorial for Kris Tyree from Connie Brown and Lucia Oswald Yorkville Public Library Environmental Scan July B, 2 013 Moving forward Together To be effective in achieving its aims, the Library Board assesses the library strengths, weaknesses, opportunities and challenges in meeting the needs of our service area. Our Values Progressive Service Oriented Welcome Atmosphere Resourceful Knowledgeable Staff i Board of Trustees Beth Gambro Barbara Johnson Sandy Lindblom Carol LaChance Jo Ann Gryder i Susan Chacon Judy Sumerlot Russell Walter Dale Pranga Collection Strengths The library provides : ® Resources through its collection, for all ages, to support the present and future needs of the community; ® Digital media access to thousands of titles our library could not afford to offer from its own j traditional collection; ® Holds/convenience/self-check/email notification/phone notification; ® Ability to research, reserve materials online, Web access to materials 24/7 ; ® Displays that promote collection ® Broad large-type collection ® Outreach i Weaknesses ® The library ' s reduced budget limits updating the collection. j ® The library ' s reduced budget limits the number of newspapers and periodical subscriptions . Opportunities ® Grants are possible. i I i i Challenges ® It is a challenge to provide updated information with a limited budget. ® The escalating cost of library materials makes it difficult to purchase with a limited budget. Facilities i Strengths The library provides : ® A comfortable environment for our patrons, including a large reading room for quiet study and individual study rooms; ® A 40 ,000 square foot building that will have room to increase our collection for future years and to provide services as the community grows; ® A warm, welcoming library with nice views, an outdoor sitting area and green spaces ; ® A great location. Weaknesses ® The library is a high maintenance building. ® The library property requires more grounds upkeep than can be currently afforded. ® Parking is limited when library programs are going on. Opportunities ® We want the library to be a community gathering place. Challenges ® The biggest challenge is to maintain the building and its grounds within the budget. Personnel Strengths The library provides : ® Professional staff with work experience; ® Excellent patron service by staff; j ® Friendly, dedicated staff, ® Commitment to creating love of reading at a young age. Weaknesses ® The library has no on-site IT personnel . Opportunities ® We want to continue in-service training, workshops, conferences, and network events as the budget allows . Challenges ® It is a challenge to employ the number of staff needed to provide great service with the funding available. i �I i i Library Service Strengths The library provides : ® Access to a wide variety of print and non-print resources ; ® Materials of interest to a diverse population; ® Positive image in the community. Weaknesses ® The community wants the library to be open more hours including Sundays . Opportunities The library wants to : ® Be the "place to go" in the community, for families and patrons of all ages to meet their informational, cultural, educational, and recreational needs ; ® Enrich lives through services of the library with an emphasis on resources for reading and learning; ® Have the library be present at community events and other outreach locations, possibly through the use of Friends members or other volunteers . Challenges The library needs to : ® Serve the needs of the community with funding available; ® Work with city officials to ensure funding at a level that allows us to provide the best possible service for our patrons ; ® Change the perception that libraries may be obsolete; ® Educate residents who are unaware of the existence and value of available library resources and services . Technology i i Strengths The library provides : ® Access to a variety of databases, including full-text articles; ® Twenty-six (26) internet stations in the public area that are share by patrons of all ages ; ® Wireless network. Weaknesses ® The library has aging computers and a Web site that needs updating. ® The library needs more technology support. Opportunities ® The library hopes to provide patrons with the most updated equipment available. Challenges The library needs to : ® Keep up with technology for patrons and staff with the funding available ; ® Help patrons with new technologies . i I i Programming Strengths The library provides : ® Programs for adults and children to support the library mission by increasing awareness of the library, its materials, its services, and the value of reading; ® Book discussion groups; ® Summer reading programs for adults and children that promote the use of the collection; ® Popular programs; ® Opportunities to promote reading among residents of all ages by providing programming based on books ; ® Opportunities for the community to support the library through the Friends group and local volunteers . Weaknesses ® Library staff needs to ask the Friends of the Library for help funding programs because of its limited budget. Opportunities The library hopes to : ® Offer instructional classes ; ® Explore new service and program possibilities as the community demographics continue to grow; ® Publicize and promote our library through our Website and local media to ensure the community is aware of library services; ® Display art collections and the connection to artist and art community. Challenges ® The library needs to manage with decreased funding in poor economic times . ® The library needs to get increased community participation in its programs . I Additional strengths of the library ® Committed Board of Trustees ® Supportive Friends of the Library ® Supportive community ® Policies that are solid, in place and utilized ® Energetic library that complements the city ® Library that is committed to providing the best service possible despite current fiscal constraints ® Library that explores supplemental means of securing revenue (grants, fundraising, etc.) i I i i �I