Library Board Packet 2013 07-08-13 III
Agenda
Yorkville Public Library / Historical Meeting Room
Board of Trustees
Monday, July 8, 2013 - 7 : 00 P.M.
902 Game Farm Road
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1 . Roll Call
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2. Recognition of Visitors
3. Amendments to the Agenda
4. Minutes
5. Correspondence
6. Public Comment
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7. Staff Comment
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8. Report of the Treasurer Financial Statement
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Payment of Bills
9. Report of the Library Director Statistics
10. City Council Liaison
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11 . Standing Committees Policy
Finance
Community Relations
Personnel
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12. Unfinished Business Building Siding
13. New Business Election of Officers
Trustees Environmental Scan
Email and FOIA
FY 2013/14 Committees
14. Executive Session
1 . For the discussion of minutes of meetings lawfully closed under the Open
Meetings Act, whether for purposes of approval by the body of the minutes or
semi-annual review of the minutes.
2 . For the appointment, employment, compensation, discipline, performance or
dismissal of specific employees of the public body or legal counsel for the public
body, including hearing testimony on a complaint lodged against an employee of
the public body, or against legal counsel for the public body to determine its
validity. 1
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15. New Business (con ' t) Release of Executive Session Minutes
16. Adjournment
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DRAFT
Yorkville Public Library
Board of Trustees
Monday, June 10 , 2013 , 7pm
902 Game Farm Road — Library Historic Wing
The meeting was called to order at 7 * 00pm by President Beth Gambro .
Roll Call: Judy Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes, Beth Gambro-yes, Russ
Walter-yes, Dale Pranga-yes, Susan Chacon-yes, Carol LaChance-yes (arr. 7:23pm)
Absent: Jo Ann Gryder
Others Present:
Library Director Michelle Pfister
Liaison Carlo Colosimo
City Finance Director Rob Fredrickson
Library employee Dixie DeBord
Recognition of Visitors :
President Gambro recognized all visitors and guests .
Amendments to the Agenda: President Gambro noted there would be an Executive Session.
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Minutes : May 13 , 2013
The following corrections were noted:
1 . The date should be May rather than March on the 1 " page heading.
2. Under Correspondence it should say the Friends will have almost $2,000 for the celebration, not
$3 ,000
3. Under Treasurer's Report, 3rd sentence should read "The investment earnings were up due to
opening of the IMET Account."
The minutes were then approved as amended on a motion by Barb Johnson and second by Sandy
Lindblom.
Correspondence: None
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Public Comment: None
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Staff Comment: None
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Report of the Treasurer:
Check Register
Treasurer Lindblom reported the following:
1 . There are 2 bills lists, one for FY ' 13 and one for start of FY ' 14
2. Page 2 : Shelley Augustine--reimbursement for e-book meeting Page 1 of 4
3 . Page 2 : Buggiters, LLC-- new exterminators
4. Page 4 : William Pack--payment for adult program
5 . Page 5 : $2,597.27 toner bill for new printer for public use
6. Page 6 : Payroll total of $36,688 . 81
7. Total disbursements : $81 ,666 . 91
Budget Report
The real estate taxes will continue to come in and the State grant has already been received. Ms.
Lindblom questioned the increase in the various insurances. There are 2 payments shown due to timing
of the bills .
There is carryover in gifts & memorials of $4,068 . 83 and $ 15 ,689 in the library capital. The gifts will
be coded into an escrow account and the library capital is part of the Fund Balance. The library capital
line item for subscriptions is for e-books. It was noted the Trivia Night proceeds are included in the
gifts and memorials.
Ms. Lindblom also reported $29,509 in developer fees was collected. Mr. Fredrickson reported that
about $26,000 of that was from delayed fees from Prestwick. Ms. Lindblom reminded the Board that
three years ago the Board voted to approve the delay of fees from Prestwick at their request.
Cash Statement
No comments.
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Payment of Bills
Motion: Ms. Johnson moved and Ms. Somerlot seconded to pay the bills as follows :
Payroll : $3608 . 81
1St Bill : $ 7,925 .44
2nd Bill : $ 105733 . 91
Debt Service : $26,318 . 75
TOTAL : $ 815666091
Roll call : Johnson-yes, Lindblom-yes, Somerlot-yes, Chacon-yes, Pranga-yes, Walter-yes, Gambro-yes
Passed 7-0 .
Report of the Library Director:
1 . Ms. Pfister presented the May library statistics
2 . Library employees attended web and circulation training
3 . Men's book club remains at 5 members
Judy Somerlot gave the Friends report:
4. Eight members attended the Friends meeting today
5 . Reminder of the used book sale on Labor Day weekend, it is major fundraiser
6. Friends constitution is being amended
7. Library yard cleanup is physically difficult for some of the volunteers and Ms. Somerlot
recommended it be hired out
Ms. Pfister continued the report:
8 . Approximately 45 persons attended the labyrinth program
9. Summer reading program starts June 1 st
10 . Childrens' program is "Gone Fishing for Books", 300 attended 1St week
11 . Shelley is conducting adult reading program
Page 2 of 4
12 . Leaves of Wishes programs collected $ 1 ,452 resulting in 121 books, will do again in Spring,
Rita Murphy wrote a letter to Wrigley's and their employees donated $300, Wrigley's also
donated gum for kids' bags
13 . Ms. Pfister asked Board members to review the per capita grant, it will also include a review
by the Library Board of strengths, weaknesses, etc. It must be completed by October
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City Council Liaison ,
Alderman Colosimo said the annual report had been presented to the Council.
Mr. Walter asked if the City could help with the maintenance of the Library grounds. Public Works
currently mows the Library grounds, however, they are also responsible for all the parks which leaves
no extra time.
Standing Committees :
Personnel
The committee will make a presentation in the Executive Session portion of this meeting.
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Unfinished Business :
Building Siding
No further information has been received and Ms. LaChance asked about the letter that had been
suggested to be sent to the newspaper "Fixer". It was noted that former Trustee Gail Gaebler had
drafted a letter for the column. A brief history was given for the new Board members and it was noted
that Ms. Gryder has extensive documentation on the issue. Mr. Pranga volunteered to review the
matter and this matter will discussed at the next meeting.
New Business :
2013 Library Survey
The survey committee (Sandy, Michelle, Dixie, Jo Ann and Judy) met to review the proposed survey
provided by the City Intern. The Board had said the survey should reflect questions from the Board
such as Library hours, services and budgeting and the committee made revisions accordingly. The
survey will be included on the water bills, be available on-line and at the Library desk. The return on
the recent City survey was less than 15% according to Liaison Colosimo.
Motion: Ms. LaChance made a motion to accept the survey with the proposed changes and Ms.
Chacon seconded the motion. Voice vote approval. Ms. Pfister will take the corrected survey to the
City.
State Report
Ms. Pfister said the report has been sent to the City and State and she also compiled the info into a flier
attached to the agenda packet. One item noteworthy of mention was that 75,000 people visited the
library this past year, as measured by the 'people counter' on the door.
Inventory Update
Library Director Pfister reported on the library collection value. Ms. Lindblom asked if the current
insurance would cover the value in the event of a loss. The value will be reviewed on a yearly basis
according to Mr. Fredrickson and the value was increased slightly last year. Ms. Chacon inquired if the
collection value is the replacement cost or purchase cost. The system provides the current worth
according to Ms. Pfister.
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Page 3 of 4
Domination of Officers
The nominations were as follows :
President: Beth Gambro
Vice President: Barb Johnson
Treasurer: Sandy Lindblom
Secretary: Susan Chacon
Voting will be conducted next month.
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Executive Session :
A motion was made by Carol LaChance and seconded by Judy Somerlot to enter into Executive
Session. Session commenced at 8 : 04pm.
Session concluded at 8 :46pm on a motion by Barb Johnson and second by Carol LaChance. Roll call
back into Regular Session: Pranga-yes, Walter-yes, LaChance-yes, Chacon-yes, Somerlot-yes,
Lindblom-yes, Johnson-yes, Gambro-yes
Sandy Lindblom moved to recommend approval of the Library Director evaluation as amended. Susan
Chacon seconded the motion. Unanimous voice vote approval. The possibility of a salary increase for
the Director was also considered. For the next meeting, Ms. Johnson will determine the current salary
and a possible increase will be discussed. It was noted there has been no raise for 3 years .
Additional Business : None
Adjournment,
There was no further business and the meeting was adjourned at 8 : 56pm.
Minutes respectfully submitted by
Marlys Young
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Page 4 of 4
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YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 309 2013
ACTUAL§ BY MONTH (Cash Basis)
of Fiscal Year 8% 1791a Year-to-Date Totals ANNUAL BUDGET
ACCOUNT NUMBER DESCRIPTION May-13 June-1-3 %BUDGET of Budget
LIBRARY OPERATIONS REVENUES
Tares
82-00040-004005 PROPERTY TAXES-LIBRARY 49,980 283,907 333,887 670,415 49.80%
Intergovernmental
82-00041 -004120 PERSONAL PROPERTY TAX 1 ,056 11056 5,000 21 . 13%
82-00041-004170 1 STATE GRANTS 17,389 173389 17,200 101 . 10%
Fines & Forfeits
82-000-03-0011330 LIBRARY FINES 796 12112 11908 9,300 20.51 %
Chargesfor Service
82-00044-004401 LIBRARY SUBSCRIPTION CARDS 1 ,033 893 17926 105000 19.26%
82-00044-004422 COPY FEES 214 267 481 3,000 16.02%
82-00044-0011440 PROGRAM FEES 51 164 215 11000 21 .50%
Investment Earnings
82-000115-004500 INVESTMENT EARNINGS 99 98 197 1,300 15. 15%
Miscellaneous
82-00048-004820 RENTAL INCOME 150 150 300 2,000 15.00%
82-00048-004824 DVD RENTAL INCOME 333 423 756 5,000 15. 12%
82-00048-004832 MEMORIALS & GIFTS - - - 2,000 0.00%
82-00048-0011850 MISCELLANEOUS INCOME 64 146 210 250 83.94%
Other Financing Sources j
82-000-49-004901 TRANSFER FROM GENERAL 23,477 4,375 271853 52, 174 53.38% j
TOTAL REVENUES: LIBRARY 94,642 291,535 386,177 778,639 49.60%
LIBRARY OPERATIONS EXPENDITURES
Salaries & Wages
82-820-50-00-5010 SALARIES & WAGES 181707 19,907 38,614 252,540 15.29%
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82-820-50-00-5015 PART-TAME SALARIES 13,567 131067 26,634 1951000 13 .66% j
Benefits
82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,007 2,136 4, 143 27,988 14.80%
82-820-52-00-5214 FICA CONTRIBUTION 2,408 2,461 409 33,572 14.50%
82-820-52-00-5216 GROUP HEALTH INSURANCE 13,435 6,387 19,822 943116 21 .06%
82-820-52-00-5222 GROUP LIFE INSURANCE 44 44 87 595 14.69% j
82-820-52-00-5223 DENTAL INSURANCE 1 ,411 (563) 849 5,926 14.32%
82-820-52-00-5224 VISION INSURANCE 54 54 107 643 16.67%
82-820-52-00-5230 UNEMPLOYMENT INSURANCE 579 - 579 2,500 23. 14%
82-820-52-00-5231 LIABILITY INSURANCE 11987 45375 6,363 28, 184 22.58%
Contractual Services
82-820-54-00-5412 TRAINING & CONFERENCES - - 500 0.00%
82-820-54-00-5415 TRAVEL & LODGING
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7 37 600 6. 13%
82-820-54-00-5426 PUBLISHING & ADVERTISING 100 0.00%
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82-820-54-00-5440 TELECOMMUNICATIONS 952 952 111000 8.65%
82-820-54-00-5452 POSTAGE & SHIPPING 500 0.00%
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82-820-54-00-5460 DUES & SUBSCRIPTIONS 121000 0.00%
82-820-54-00-5462 PROFESSIONAL SERVICES 752 717 1 ,470 29,000 5 .07%
82-820-54-00-5466 LEGAL SERVICES 2,000 0.00%
82-820-54-00-5468 AUTOMATION 21558 21558 35,000 7.31 %
82-820-54-00-5480 UTILITIES - 12,600 0.00%
82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 51000 0.00%
82-820-54-00-5498 PAYING AGENT FEES 749 0.00%
YORKVILLE PUBLIC LIBRARY
BUDGET REPORT
FOR THE PERIOD ENDING JUNE 305 2013
ACTUALS BY MONTH (Cash Bas](395)
% ofFiscal Year. 8% 17% Year-to-Date Totals ANNUAL BUDGET
ACCOUNT NUMBER DESCRIPTION May-13 June-13 Totals BUDGET % of Budget
Supplies
82-820-56-00-5610 OFFICE SUPPLIES 944 8,000 11 .79%
82-820-56-00-5620 OPERATING SUPPLIES 8,000 0.00%
82-820-56-00-5671 LIBRARY PROGRAMMING 68 1 ,000 6.80%
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82-820-56-00-5685 DVD'S 21000 0.00%
82-820-56-00-5698 MEMORIALS & GIFTS 395 27000 0.00%
82-820-56-00-5699 MISCELLANEOUS 250 0.00%
TOTAL FUND REVENUES 94,642 291,535 386,177 778,639 49.60%
TOTAL FUND EXPENDITURES 57,903 50,191 108,094 771,363 14.01%
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FUND SURPLUS (DEFICIT) 36,740 241,344 278,084 7,276
LIBRARY DEBT SERVICE REVENUES
83-00040-004015 PROPERTY TAXES-DEBT SERVICE 58,037 329,673 387,710 771 ,763 50.24%
83-00045-004500 INVESTMENT EARNINGS 200 0.00%
TOTAL REVENUES: LIBRARY DEBT SERVICE 58,037 329,673 387,710 771,963 50.22%
LIBRARY DEBT SERVICE EXPENDITURES
2005B Bond
83-830-83-00-8000 PRINCIPAL PAYMENT 335,000 0.00% j
83-830-83-00-8050 INTEREST PAYMENT 6,700 6,700 13,400 50.00%
2006 Bond
83-830-84-00-8000 PRINCIPAL PAYMENT IM000 0.00%
83-830-84-00-8050 INTEREST PAYMENT 192619 19,619 3%238 50.00%
2013 Refunding Bond
83-830-99-00-8000 PRINCIPAL PAYMENT 1702000 0.00% j
83-830-99-00-8050 INTEREST PAYMENT - 271615 272615 1121000 1 24.66%
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TOTAL FUND REVENUES 58,037 329,673 3879710 771,963 50.22%
TOTAL FUND EXPENDITURES 26,319 53,934 769,638 7.01
FUND SURPLUS (DEFICIT) 58,037 303,354 333,776 2,325
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LIBRARY CAPITAL REVENUES
84-00042-004214 DEVELOPMENT FEES 29,500 1 3,000 32,500 202000 162.50%
84-00045-004500 INVESTMENT EARNINGS 1 1 1 20 7.30%
TOTAL REVENUES: LIBRARY CAPITAL 29,501 31001 32,501 20,020 162.34%
LIBRARY CAPITAL EXPENDITURES
84-840-54-00-5460 DUES & SUBSCRIPTIONS 33500 0.00%
84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE - 21061 21061 - 0.00%
84-840-56-00-5683 AUDIO BOOKS - 0.00%
84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC 393 393 0.00%
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84-840-56-00-5685 DVD'S 446 446 0.00%
84-840-56-00-5686 BOOKS 538 538 353350 1 1 .52%
TOTAL FUND REVENUES 29,501 3,001 32,501 2%020 162.34%
TOTAL FUND EXPENDITURES 3,437 31437 38,850 8.85%
FUND SURPLUS (DEFICIT) 29,501 (437) 29,064 (18,830)
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Memorandum
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EST. , 1836 To : Library Board
From : Rob Fredrickson, Finance Director
p� 1i py Date : July 5 , 2013
Kbrxw Subject : Accounting for Memorials & Gifts
<CE 1V
In order to better track funds designated for memorials & gifts, we will begin tracking these
revenues and expenditures on the balance sheet instead of the monthly budget report (i . e . ,
income statement) . Balance sheet accounts are permanent in nature, meaning these accounts
carry their balances forward at the end of each fiscal year (instead of collapsing into fund balance
like revenue and expenditure accounts do .) This will allow staff to efficiently and accurately
track exactly how much money is available for memorial and gift expenditures at any given time
and to ensure that these funds are spent on appropriate items (pursuant to Library policies) .
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Each month a "Memorials & Gifts Escrow Report" will accompany the financial statements,
clearly identifying to the Library Board and staff how much money is available to spend on
memorial & gift eligible items . As indicated by the June report, there is currently $3 ,310 . 98
(Credit balance) available for use for memorial & gift expenditures . Please note that this
accounting change will have no effect on the Library ' s budget, since both memorial & gift
revenues and expenditures were budgeted at $2,000, resulting in a net impact to fund balance of
zero .
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DATE: 07/05/2013 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 12:06:56 GENERAL LEDGER ACTIVITY REPORT F-YR: 14
ID: GL440000.WOW
ACTIVITY THROUGH FISCAL PERIOD 02
PER. JOURNAL #
ENTRY DATE ITEM
TRANSACTION DESCRIPTION
VENDOR CHECK INVOICE
DEBIT
CREDIT
82-000-24-00-2480
ESCROW -
MEMORIALS & GIFTS
01
05/01/2013
------- ---
BEGINNING BALANCE -
- --- -------
--- --------
4,063.86
GJ-130619RC
06/20/2013 02
RC MAY DEP. TO MEMORIAL & GIFT
722.00
TOTAL PERIOD O1 ACTIVITY
_
- 0.00
722.00
02 GJ-130530LB
07/05/2013 02
JUNE DEPOSITS
69.00
GJ-130605RC
06/10/2013 01
RC MEMORIAL & GIFT EXPENSE
1,543.88_______
TOTAL PERIOD 02 ACTIVITY
_
1,543 88
69.00
TOTAL ACCOUNT ACTIVITY
1,543.88
791.00
ENDING BALANCE
3,310.98
GRAND TOTAL
0.00
3,310.96
TOTAL DIFFERENCE
0.00
3,310.98
DATE : 07 / 02 /13
TIME : 14 : 28 : 35
PRG ID :
AP215000 . WOW
UNITED CITY OF YORKVILLE
CHECK REGISTER
PAGE : 1
CHECK
DATE : 07 / 08 / 13
CHECK #
VENDOR #
INVOICE
INVOICE
ITEM
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
NUMBER
DATE
#
DESCRIPTION
ACCOUNT #
ITEM AMT
103440
AMPERAGE
AMPERAGE
ELECTRICAL
SUPPLY INC
0462522 - IN
05 / 28 / 13
01
FLUORESCENT
LAMPS
82 - 820 - 56 - 00 - 5640
INVOICE TOTAL :
84 . 32
84 . 32
*
0462677 - IN
05 /29 / 13
01
SEALED ACID
LEAD BATTERY
82 - 820 - 54 - 00 - 5495
INVOICE TOTAL :
32 . 78
32 . 78
*
CHECK TOTAL :
117 . 10
103441
ATT '
AT & T
312Z891936 - 0613
06 / 16 / 13
01
MONTHLY CHARGES
82 - 820 - 54 - 00 - 5440
INVOICE TOTAL :
498 . 98
498 . 98
CHECK TOTAL :
498 . 98
103442
BAKTAY
BAKER &
TAYLOR
2028227891
05 / 30 / 13
01
BOOKS
• 82 - 000 - 24 - 00 - 2480
INVOICE TOTAL :
211 . 18
211 . 18
2028245220
06 / 04 / 13
01
BOOKS
84 - 840 - 56 - 00 - 5686
578 . 64
INVOICE TOTAL :
578 . 64
2028271713
06 / 13 / 13
01
BOOKS
82 - 000 - 24 - 00 - 2480
INVOICE TOTAL :
106 . 52
106 . 52
2028285893
06 / 18 / 13
01
BOOKS
84 - 840 - 56 - 00 - 5686
INVOICE TOTAL :
647 . 38
647 . 38
2028302145
06 / 21 / 13
01
BOOKS
84 - 840 - 56 - 00 - 5686
INVOICE TOTAL :
928 . 30
928 . 30
CHECK TOTAL :
2 , 472 . 02
103443
BNYCORP
THE BANK
OF NEW YORK
DATE : 07 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 2
TIME : 14 : 28 : 35 CHECK • REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 07 / 08 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
103443 BNYCORP THE BANK OF NEW YORK
252 - 1710308 06 / 11 / 13
252 - 1713477
06 / 18 / 13
01 LIBRARY BOND SERIES 2005 ADMIN 82 - 820 - 54 - 00 - 5498
02 FEES * * COMMENT * *
INVOICE TOTAL :
01 LIBRARY BOND SERIES 2006 ADMIN 82 - 820 - 54 - 00 - 5498
02 FEES * * COMMENT * *
INVOICE TOTAL :
103444 CASTLEIN CASTLE INSURANCE SERVICES , INC
506291 06 / 04 / 13 '01 BLANKET CRIME BOND POLICY
02 # 3020335 RENEWAL
103445
103446
509509
FELTESR
061413
JEWEL
06 / 07 / 13
06 / 19 / 13 01 POLICY # 5007036 RENEWAL
FELTES , RITA
06 / 14 / 13
JEWEL
01 CRAFT SUPPLIES FOR SUMMER
02 READING PROGRAM
06 / 07 / 13 01 GOLDFISH CRACKERS
- 2 -
CHECK TOTAL :
82 - 820 - 54 - 00 - 5462
* * COMMENT * *
INVOICE TOTAL :
82 - 820 - 54 - 00 -5462
INVOICE TOTAL :
CHECK TOTAL :
82 - 820 - 56 - 00 - 5671
* * COMMENT * *
INVOICE TOTAL :
CHECK TOTAL :
82 - 820 - 56 - 00 - 5671
INVOICE TOTAL :
CHECK TOTAL :
187 . 76
187 . 76
*
374 . 50
*
374 . 50
*
456 . 00
456 .. 00
*
568 . 00
568 . 00
*
44 . 20
44 . 20
7 . 98
7 . 98
562 . 26
1 , 024 . 00
44 . 20
7 . 98
DATE : 07 / 02 / 13 UNITED CITY OF YORKVILLE PAGE : 3
TIME : 14 : 28 : 3.5 CHECK REGISTER
PRG ID : AP215000 . WOW
CHECK DATE : 07 / 08 / 13
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
- - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
103447 MIDWTAPE MIDWEST TAPE
91025693 06 / 01 / 13 01 DVDS
91044082 06 / 08 / 13 01 AUDIO BOOKS
91064965 06 / 17 / 13 01 DVDS
91081250 06 / 24 / 13 01 DVDS
103448 p NICOR NICOR GAS
91 - 85 - 68 - 4012 8 - 0513 06 / 07 / 13 01 902 GAME FARM RD
103449
PRAIRCAT
2397
PRAIRIECAT
06 / 17 / 13 01 DELEGATE ASSEMBLY LUNCH
02 MEETING FOR TWO PEOPLE
c
103450 THYSSEN
THYSSENKRUPP
ELEVATOR
CORP
3000599335
06 / 01 / 13
- 00 - 5683
TOTAL :
01 JUNE ELEVATOR MAINTENANCE
- 3 -
84 - 840 - 56
INVOICE
- 00 - 5685
TOTAL :
121 . 96
121 . 96
84 - 840 - 56
INVOICE
- 00 - 5683
TOTAL :
144 . 96
144 . 96
84 - 840 - 56
INVOICE
- 00 - 5684
TOTAL :
272 . 89
272 . 89
84.- 840 - 56
INVOICE
- 00 - 5685
TOTAL :
150 . 93
150 . 93
CHECK TOTAL :
690 . 74
82 - 820 - 54 - 00 - 5480 564 . 22
INVOICE TOTAL : 564 . 22
CHECK TOTAL : 564 . 22
82 - 820 - 54 - 00 - 5412 26 . 00
* * COMMENT * *
INVOICE TOTAL : 26 . 00
CHECK TOTAL : 26 . 00
82 - 820 - 54 - 00 - 5462 224 . 57
INVOICE TOTAL : 224 . 57
CHECK TOTAL : 224 . 57
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DATE : 07 / 02 / 13
TIME : 14 : 28 : 35
PRG ID : AP215000 . WOW
UNITED CITY OF YORKVILLE
CHECK REGISTER
CHECK DATE : 07 / 08 / 13
PAGE : 4
CHECK # VENDOR # INVOICE INVOICE ITEM
NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
103451 TRICO TRICO MECHANICAL SERVICE GROUP
3115 06 / 22 / 13 01 CLEANED CHILLER 82 - 820 - 54 - 00 - 5462 570 00
INVOICE TOTAL :
CHECK TOTAL :
103452
103453
VISA VISA
062613 -LIB
06 / 26 / 1.3 01 MONTHLY INTERNET
YOUNGM MARLYS J . YOUNG
061013 06 / 23 / 13
01 JUNE 10 MEETING MINUTES
- 4 -
82 - 820 - 54 - 00 - 5440
INVOICE TOTAL :
CHECK TOTAL :
82 - 820 - 54 - 00 - 5462
INVOICE TOTAL :
CHECK TOTAL :
TOTAL AMOUNT PAID :
570 . 00
126 . 90
126 . 90
80 . 00
80 . 00
570 . 00
126 . 90
80 . 00
7 , 008 . 97
YORKVILLE PUBLIC LIBRARY
PAYROLL SUMMARY
June 7 , 2013
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
LIBRARY 165700 . 07 - 163700 . 07 19132 . 45 1 , 246 . 96 19 , 079 . 48
LIBRARY
TOTALS $ 16 , 700 . 07 $
$ 16 , 700 . 07 $ 11132 . 45 $ 11246 . 96 $ 197079 . 48
PAYROLL SUMMARY
June 21 , 2013
REGULAR OVERTIME TOTAL IMRF FICA TOTALS
16 , 274 . 14 - 16 , 274 . 14 17003 . 61 11214 . 36 18 , 492 . 11
TOTALS $ 167274 . 14 $
$ 16 , 274 . 14
- 5 -
$ 11003 . 61 $ 11214 . 36
TOTAL PAYROLL
$ 18 , 492 . 11
$ 373571 . 59
YORKV'ILLE PUBLIC LIBRARY
BILL LIST SUMMARY
Monday, July 08 , 2013
PA YROLL
BI -WEEKLY
BI -WEEKLY
TOTAL PAYROLL
ACCOUNTS PA YABLE
BILL LIST - FY14
TOTAL BILLS PAID
CITY BILL LIST
IPRF - JULY WORKERS COMP INSURANCE
CALL ONE -MAY CHARGES
GUARDIAN JULY DENTAL INSURANCE
GUARDIAN - JULY LIFE INSURANCE
EYEMED - JULY VISION INSURANCE
GLATFELTER'FINANCIAL - LIABILITY INSURANCE-INSTALLMENT 7
DATE
6/7/2013
6/2112013
7/8/2013
6/25/2013
6/25/2013
7/9/2013
7/9/2013
7/9/2013
7/9/2013
TOTAL BILLS PAID ON C/TYRU f
TOTAL DISBURSEMENTS
- 6 -
$ 19 , 079 . 48
$ 18 , 492 . 11
$37 , 571 . 59
$7 , 008 . 97
$7 , 008 . 97
$ 1 , 159 .21
$ 86 . 26
$424 . 34
$ 82 .24
$53 . 60
$ 828 . 20
$2 ; 633 . 85
$47 , 214.41
YORKVILLE PUBLIC LIBRARY
CASH STATEMENT
AS OF JUNE 309 2013
FISCAL YEAR 2014
May
June
July
August
September
October
November
December
January
February
March
April
2013
2013
2013
2013
2013
?fits
9011
finis
ome
IM
1A1
On, J
Library
Earthmover
25
25
Total $ 36,689
Operations
Reserve
Library
333,913
334,003
283.945
_
Operations
$ 150,787
$ 12 1,960
Operations
PSecond
Building
Illinois Funds
-
81,309
Development Fees
15,690
41,753
Library
Earthmover
25
25
Total $ 36,689
Operations
Reserve
IMET
333,913
334,003
283.945
_
Library
Earthmover
25
25
Total $ 36,689
$ 379572
Total: $ 517,840
Illinois Funds
17,425
283.945
_
Operations
Library Debt
Service
Illinois Funds
-
81,309
Library
Operations
Earthmover
25
25
Total $ 36,689
$ 379572
Total: $ 517,840
$ 862,996
_
_
_
PAYROLL
1sT PAY PERIOD $ 18,401
2ND PAY PERIOD 18,288
3RD PAY PERIOD
$ 19,079
18,492
Total $ 36,689
$ 379572
_
_
June 2013, CIRC INFORMTION BY TRANSACTION LOCATION
June 2013, All Locations, All Patron Types, All Item Types
All
Check-
Check-
All Holds
Holds
Check-
Transactions
out+
outs
Renewals
Placed
Filled
ins
Usage
Renewals
or
o
r
nh
f
i
us
Yorkville
Public yk 19161 9109 8539 570 542 1546 7964
Library-
YKBB-3
Yorkville borrowed 1306 items from other libraries in June
Yorkville lent 701 items to other libraries in June
Reciprocal borrower transactions at Yorkville in June=408
Items added = 323
Patrons added = 174
e-books checked out=309
e-audiobooks checked out= 55
June Yorkville OMNI users=91
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June
Public Relations Articles — Photos - Kendall Country Record - Beacon News
Patch - Sun Times Web Site
Meetings, Workshops Staff Meeting - On-Line First Search Session
Augustine-DeBord-Iwanski
Kendall County Library Director Meeting Plano-Oswego-
Newark-Yorkville
Programs, Activities
Number Attending
Adult Programs Adult Book Discussion
2nd Thursday of each month 7
Lunch Time Book Club
2nd Wednesday of each month 7
Men' s Book Club
3rd Thursday of each month 5
Friends Meeting 8
Threads and More 11
Library Yard Clean Up Day ( I Times) 3
Drop-in Job Search and Resume Help 3
The Magic of Summer Adult Reading Program 43
Young Adult Programs Teen Meeting (4 Times) 48
Pre-Teen Meeting (3 Times) 19
HELP - Helping Environments for Local People 32
Children Programs Minnows and Moms (4 times) 92
See a Juggler-Be a Juggler (Friends Program) 107
Jellyfish Jubilee 35
Little Snappers Book Club (3 Programs) 14
Little Mackerels (3 Programs) 33
Piranha Lunch Club (2 Programs) 5
Read with Paws 14
America Summer School visit (4 times) 102
Summer Reading Program — Gone Fishing for Books
521 flyers
Patron Count 7384
Teens Volunteers Marianna Gatz, Ryan Wierzibicki, Michelle Kush,
Andrew Gatz, Mariana Gatz, Maddie Martin, Zoey Rocen,
Chelesa Tagprda, Lexi Weiss, Pedro Ferrer, Madalyn
Zagajowski Scoot Stevens and Diego Navaro
Volunteers Work-Net Representative (Drop in Job Search)
Meeting Room Library- 8 City- Rent-3
Gifts and Memorials
$ 15 . 00 in memory of Marie Worland from Rita Murphy
$30 . 00 Memorial for Kris Tyree from Connie Brown
and Lucia Oswald
Yorkville Public Library Environmental Scan
July B, 2 013
Moving forward Together
To be effective in achieving its aims, the Library Board assesses the library strengths, weaknesses,
opportunities and challenges in meeting the needs of our service area.
Our Values
Progressive
Service Oriented
Welcome Atmosphere
Resourceful
Knowledgeable Staff
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Board of Trustees
Beth Gambro
Barbara Johnson
Sandy Lindblom
Carol LaChance
Jo Ann Gryder
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Susan Chacon
Judy Sumerlot
Russell Walter
Dale Pranga
Collection
Strengths
The library provides :
® Resources through its collection, for all ages, to support the present and future needs of the
community;
® Digital media access to thousands of titles our library could not afford to offer from its own j
traditional collection;
® Holds/convenience/self-check/email notification/phone notification;
® Ability to research, reserve materials online, Web access to materials 24/7 ;
® Displays that promote collection
® Broad large-type collection
® Outreach i
Weaknesses
® The library ' s reduced budget limits updating the collection. j
® The library ' s reduced budget limits the number of newspapers and periodical subscriptions .
Opportunities
® Grants are possible.
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Challenges
® It is a challenge to provide updated information with a limited budget.
® The escalating cost of library materials makes it difficult to purchase with a limited budget.
Facilities
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Strengths
The library provides :
® A comfortable environment for our patrons, including a large reading room for quiet study and
individual study rooms;
® A 40 ,000 square foot building that will have room to increase our collection for future years and
to provide services as the community grows;
® A warm, welcoming library with nice views, an outdoor sitting area and green spaces ;
® A great location.
Weaknesses
® The library is a high maintenance building.
® The library property requires more grounds upkeep than can be currently afforded.
® Parking is limited when library programs are going on.
Opportunities
® We want the library to be a community gathering place.
Challenges
® The biggest challenge is to maintain the building and its grounds within the budget.
Personnel
Strengths
The library provides :
® Professional staff with work experience;
® Excellent patron service by staff; j
® Friendly, dedicated staff,
® Commitment to creating love of reading at a young age.
Weaknesses
® The library has no on-site IT personnel .
Opportunities
® We want to continue in-service training, workshops, conferences, and network events as the
budget allows .
Challenges
® It is a challenge to employ the number of staff needed to provide great service with the funding
available.
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Library Service
Strengths
The library provides :
® Access to a wide variety of print and non-print resources ;
® Materials of interest to a diverse population;
® Positive image in the community.
Weaknesses
® The community wants the library to be open more hours including Sundays .
Opportunities
The library wants to :
® Be the "place to go" in the community, for families and patrons of all ages to meet their
informational, cultural, educational, and recreational needs ;
® Enrich lives through services of the library with an emphasis on resources for reading and
learning;
® Have the library be present at community events and other outreach locations, possibly through
the use of Friends members or other volunteers .
Challenges
The library needs to :
® Serve the needs of the community with funding available;
® Work with city officials to ensure funding at a level that allows us to provide the best possible
service for our patrons ;
® Change the perception that libraries may be obsolete;
® Educate residents who are unaware of the existence and value of available library resources and
services .
Technology
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Strengths
The library provides :
® Access to a variety of databases, including full-text articles;
® Twenty-six (26) internet stations in the public area that are share by patrons of all ages ;
® Wireless network.
Weaknesses
® The library has aging computers and a Web site that needs updating.
® The library needs more technology support.
Opportunities
® The library hopes to provide patrons with the most updated equipment available.
Challenges
The library needs to :
® Keep up with technology for patrons and staff with the funding available ;
® Help patrons with new technologies .
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Programming
Strengths
The library provides :
® Programs for adults and children to support the library mission by increasing awareness of the
library, its materials, its services, and the value of reading;
® Book discussion groups;
® Summer reading programs for adults and children that promote the use of the collection;
® Popular programs;
® Opportunities to promote reading among residents of all ages by providing programming based
on books ;
® Opportunities for the community to support the library through the Friends group and local
volunteers .
Weaknesses
® Library staff needs to ask the Friends of the Library for help funding programs because of its
limited budget.
Opportunities
The library hopes to :
® Offer instructional classes ;
® Explore new service and program possibilities as the community demographics continue to
grow;
® Publicize and promote our library through our Website and local media to ensure the community
is aware of library services;
® Display art collections and the connection to artist and art community.
Challenges
® The library needs to manage with decreased funding in poor economic times .
® The library needs to get increased community participation in its programs .
I
Additional strengths of the library
® Committed Board of Trustees
® Supportive Friends of the Library
® Supportive community
® Policies that are solid, in place and utilized
® Energetic library that complements the city
® Library that is committed to providing the best service possible despite current fiscal constraints
® Library that explores supplemental means of securing revenue (grants, fundraising, etc.)
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