Library Minutes 2013 06-10-13
APPROVED W/ CORRECTIONS
7/8/13
Yorkville Public Library
Board of Trustees
Monday, June 10, 2013, 7pm
902 Game Farm Road – Library Historic Wing
The meeting was called to order at 7:00pm by President Beth Gambro.
Roll Call:
Judy Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes, Beth Gambro-yes, Russ
Walter-yes, Dale Pranga-yes, Susan Chacon-yes, Carol LaChance-yes
(arr. 7:23pm)
Absent: Jo Ann Gryder
Others Present:
Library Director Michelle Pfister
Liaison Carlo Colosimo
City Finance Director Rob Fredrickson
Library employee Dixie DeBord
Recognition of Visitors:
President Gambro recognized all visitors and guests.
Amendments to the Agenda:
President Gambro noted there would be an Executive Session.
Minutes:
May 13, 2013
The following corrections were noted:
st
May
1. The date should be rather than March on the 1 page heading.
$2,000
2.Under Correspondence it should say the Friends will have almost for the celebration, not
$3,000
rd
3.“The investment earnings were up due to
Under Treasurer's Report, 3 sentence should read
opening of the IMET Account.”
The minutes were then approved as amended on a motion by Barb Johnson and second by Sandy
Lindblom.
Correspondence:
None
Public Comment:
None
Staff Comment:
None
Report of the Treasurer:
Check Register
Treasurer Lindblom reported the following:
1.There are 2 bills lists, one for FY '13 and one for start of FY '14
2.Page 2: Shelley Augustine--reimbursement for e-book meeting
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3.Page 2: Buggiters, LLC-- new exterminators
4.Page 4: William Pack--payment for adult program
5.Page 5: $2,597.27 toner bill for new printer for public use
6.Page 6: Payroll total of $36,688.81
7.Total disbursements: $81,666.91
Budget Report
The real estate taxes will continue to come in and the State grant has already been received. Ms.
Lindblom questioned the increase in the various insurances. There are 2 payments shown due to timing
of the bills.
There is carryover in gifts & memorials of $4,068.83 and $15,689 in the library capital. The gifts will
be coded into an escrow account and the library capital is part of the Fund Balance. The library capital
line item for subscriptions is for e-books. It was noted the Trivia Night proceeds are included in the
gifts and memorials.
Ms. Lindblom also reported $29,509 in developer fees was collected. Mr. Fredrickson reported that
about $26,000 of that was from delayed fees from Prestwick. Ms. Lindblom reminded the Board that
three years ago the Board voted to approve the delay of fees from Prestwick at their request.
Cash Statement
No comments.
Payment of Bills
Motion: Ms. Johnson moved and Ms. Somerlot seconded to pay the bills as follows:
Payroll: $36,688.81
st
1 Bill: $ 7,925.44
nd
2 Bill: $10,733.91
Debt Service: $26,318.75
TOTAL: $81,666.91
Roll call: Johnson-yes, Lindblom-yes, Somerlot-yes, Chacon-yes, Pranga-yes, Walter-yes, Gambro-yes
Passed 7-0.
Report of the Library Director:
1.Ms. Pfister presented the May library statistics
2.Library employees attended web and circulation training
3.Men's book club remains at 5 members
Judy Somerlot gave the Friends report:
4.Eight members attended the Friends meeting today
5.Reminder of the used book sale on Labor Day weekend, it is major fundraiser
6.Friends constitution is being amended
7.Library yard cleanup is physically difficult for some of the volunteers and Ms. Somerlot
recommended it be hired out
Ms. Pfister continued the report:
8. Approximately 45 persons attended the labyrinth program
st
9. Summer reading program starts June 1
st
10. Childrens' program is “Gone Fishing for Books”, 300 attended 1 week
11. Shelley is conducting adult reading program
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12. Leaves of Wishes programs collected $1,452 resulting in 121 books, will do again in Spring,
Rita Feltes wrote a letter to Wrigley's and their employees donated $300, Wrigley's also
donated gum for kids' bags
13. Ms. Pfister asked Board members to review the per capita grant, it will also include a review
by the Library Board of strengths, weaknesses, etc. It must be completed by October
City Council Liaison:
Alderman Colosimo said the annual report had been presented to the Council.
Mr. Walter asked if the City could help with the maintenance of the Library grounds. Public Works
currently mows the Library grounds, however, they are also responsible for all the parks which leaves
no extra time.
Standing Committees:
Personnel
The committee will make a presentation in the Executive Session portion of this meeting.
Unfinished Business:
Building Siding
No further information has been received and Ms. LaChance asked about the letter that had been
suggested to be sent to the newspaper “Fixer”. It was noted that former Trustee Gail Gaebler had
drafted a letter for the column. A brief history was given for the new Board members and it was noted
that Ms. Gryder has extensive documentation on the issue. Mr. Pranga volunteered to review the
matter and this matter will discussed at the next meeting.
New Business:
2013 Library Survey
The survey committee (Sandy, Michelle, Dixie, Jo Ann and Judy) met to review the proposed survey
provided by the City Intern. The Board had said the survey should reflect questions from the Board
such as Library hours, services and budgeting and the committee made revisions accordingly. The
survey will be included on the water bills, be available on-line and at the Library desk. The return on
the recent City survey was less than 15% according to Liaison Colosimo.
Motion: Ms. LaChance made a motion to accept the survey with the proposed changes and Ms.
Chacon seconded the motion. Voice vote approval. Ms. Pfister will take the corrected survey to the
City.
State Report
Ms. Pfister said the report has been sent to the City and State and she also compiled the info into a flier
attached to the agenda packet. One item noteworthy of mention was that 75,000 people visited the
library this past year, as measured by the 'people counter' on the door.
Inventory Update
Library Director Pfister reported on the library collection value. Ms. Lindblom asked if the current
insurance would cover the value in the event of a loss. The value will be reviewed on a yearly basis
according to Mr. Fredrickson and the value was increased slightly last year. Ms. Chacon inquired if the
collection value is the replacement cost or purchase cost. The system provides the current worth
according to Ms. Pfister.
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Nomination of Officers
The nominations were as follows:
President: Beth Gambro
Vice President: Barb Johnson
Treasurer: Sandy Lindblom
Secretary: Susan Chacon
Voting will be conducted next month.
Executive Session:
A motion was made by Carol LaChance and seconded by Judy Somerlot to enter into Executive
Session. Session commenced at 8:04pm.
Session concluded at 8:46pm on a motion by Barb Johnson and second by Carol LaChance. Roll call
back into Regular Session: Pranga-yes, Walter-yes, LaChance-yes, Chacon-yes, Somerlot-yes,
Lindblom-yes, Johnson-yes, Gambro-yes
Sandy Lindblom moved to recommend approval of the Library Director evaluation as amended. Susan
Chacon seconded the motion. Unanimous voice vote approval. The possibility of a salary increase for
the Director was also considered. For the next meeting, Ms. Johnson will determine the current salary
and a possible increase will be discussed. It was noted there has been no raise for 3 years.
Additional Business:
None
Adjournment:
There was no further business and the meeting was adjourned at 8:56pm.
Minutes respectfully submitted by
Marlys Young
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