Resolution 2013-15 aO � 3 - 15
Illinois De rtment SUPPLEMENTAL
Resolution for Maintenance of
of Transportation Streets and Highways by Municipality
Under the Illinois Highway Code
BE IT RESOLVED , by the Council of the
(Council or President and Board of Trustees)
United City of Yorkville Illinois, that there is hereby
(City, Town or Village) (Name)
appropriated the sum of $250 , 000 . 00 of Motor Fuel Tax funds for the purpose of maintaining
streets and highways under the applicable provisions of the Illinois Highway Code from May 1 , 2013
(Date)
to April 30 , 2013
(Date)
BE IT FURTHER RESOLVED , that only those streets, highways, and operations as listed and described on the
approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection
with this resolution , are eligible for maintenance with Motor Fuel Tax funds during the period as specified above.
BE IT FURTHER RESOLVED , that the Clerk shall , as soon a practicable after the close of the period as given above,
submit to the Department of Transportation , on forms furnished by said Department , a certified statement showing
expenditures from and balances remaining in the account(s) for this period ; and
BE IT FURTHER RESOLVED , that the Clerk shall immediately transmit two certified copies of this
resolution to the district office of the Department of Transportation , at Ottawa Illinois.
I , Beth Warren Clerk in and for the City
(City, Town or Village)
of Yorkville County of Kendall
hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by
the Council at a meeting on July 23 , 2013
(Council or President and Board of Trustees) Date
IN TESTIMONY WHEREOF , I have hereunto set my hand and seal this 23rd day of July, 2013
(SEAL) City Clerk
(City, Town or Village)
Approved
731 ) ► �
Date
Department of Transportation
faj (dt
Regional Engineer
Printed 7/12/2013 BLR 14230 (Rev. 11 /06)
Illinois Department SUPPLEMENTAL
of Transportation Municipal Estimate of
Maintenance Costs
Section Number 13 - 00000 - 00 - GM , SUPP 1
Period from 05/01 /2013 to 04/30/2014 Municipality United City of Yorkville
Estimated Cost of Maintenance Operations
Maintenance For Group I II or III Material E ui ment or Labor
Operation Group Unit Operation
(No. — Description) (i,u,ui,iv) Item Unit Qu222L Price Cost Cost
RESURFACING IV 250 18.9 2 . 00
Resolution Amount
Will be $250 , 000
Any Expenses Above
That Amount Will Be
Paid For With Local
Funds
Total Day Labor Costs
Total Estimated Maintenance Operation Cost $250 , 892. 00 ✓
Preliminary Engineering 13,794. 60
Engineering Inspection 151053. 52
Material Testing 0 . 00
Total Estimated Engineering Cost $28, 848 . 12
Total Estimated Maintenance Cost $279,740 . 12 ✓
Submitted : Approved : 713171
Date Mate
By: �� Mayor
M i pal icial Title Regional Engineer
Submit Four (4) Copies to Regional Engineer
Page 1 of 1 BLR 14231 (Rev. 2/23/06)
Printed on 7/12/2013 10:30: 10 AM
Route Var. Local Roads
Illinois Department County Kendalll
of Transportation Local Agency Untd . City of York.
Section 13-00000-00-GM , SUPP 1
( Construction) Estimate of Cost
Location and brief description (Sta. and land description of beginning; Sta. only for end for county and road districts; street limits for municipality.)
Various local roads to undergo pavement patching , milling , resurfacing , curb and gutter removal & replacement
sidewalk removal and replacement, driveway removal and replacement, structure adjustments
restoration , and all other work necessary to complete the project
Total Project Len th 4505
Net Length 4505
Bdd a or Culvert
Surface Type HMA Shoulder Type Agg Length
Width 20-231 Width 21 Width
Item Items Unit Quantity Unit Price Total Cost
Number
CARRIED FORWARD
1 BITUMINOUS MATERIALS (PRIME COAT) GAL 21492. 00 0. 50 $ 1 , 246. 00
2 AGGREGATE (PRIME COAT) TON 25 . 00 20. 00 500 . 00 �
3 HMA SURFACE REMOVAL-BUTT JOINT SY 240. 50 8 . 00 $ 11924. 00
4 LEVELING BINDER (HM) , N50 TON 25. 00 90. 00 $2 ,250. 00
5 LEVELING BINDER (MM) , N50 TON 495. 00 73. 00 $36, 135 . 00 ✓
6 BINDER (MM) , N5012 .2511 TON 426. 00 73. 00 $31 , 098 . 00 ✓
7 HMA SURFACE COURSE MIX °D" , N5011 . 7511 TON 17192 . 00 73 . 00 $87 , 016 . 00 oo'
8 PCC DRIVEWAY R& R SY 68. 00 65. 00 $4 ,420. 00
9 INCIDENTAL HMA SURFACING TON 97 . 00 90. 00 $8,73 0. 00
10 PCC SIDEWALK R&R SF 11010. 00 7. 00 $7, 070. 00
11 DETECTABLE WARNINGS SF 128. 00 25. 00 $3 , 200. 00
12 HMA SURFACE REMOVAL-3 INCH SY 37294. 00 4. 00 $ 13 , 176. 00
13 CLASS D PATCHES , 4 INCH SY 227. 00 42 . 00 $9, 534 . 00
14 COMBINATION CONC . C&G R&R FT 140. 00 30 . 00 $4,200. 00
15 AGGREGATE SHOULDERS , TYPE B TON 19 . 00 20 . 00 $ 380 . 00
16 REFLECTIVE CRACK CONTROL FT 31179. 00 1 . 00 $3 , 179 . 00
17 MANHOLES TO BE ADJUSTED EA 1 . 00 500. 00 $ 500 . 00
18 SANITARY MANHOLES TO BE ADJUSTED EA 9. 00 750. 00 $6 , 750. 00
19 WATER VAULTS TO BE ADJUSTED EA 2 . 00 250. 00 $ 500 . 00
20 RESTORATION SQ YD 31110 . 00 8. 00 $24, 880 . 00
21 PCC SIDEALK 5 INCH SPECIAL SF 100. 00 8. 00 $ 800 . 00
22 BRICK PAVER REMOVAL AND REINSTALL SY 11 . 00 10. 00 $ 110 . 00 -�
23 PREPARATION OF BASE SQ YD 31294 . 00 1 . 00 $3,294. 00
❑ Page Total ® Total Estimated Cost $250 , 892 . 00
Made by Chris Ott Date 07117/2013
Checked by Jason Bauer Date 07/17/2013
Page 2 of 2 BLR 11510 (Rev. 7/05)
Printed on 7/1812013 8:09 AM
Illinois Department Maintenance Engineering to be
of Transportation Performed by a Consulting Engineer
(to be attached to BLR 14231 or BLR 14221 )
Local Agency United City of Yorkville
Section Number 13 -00000-00-GM, SUPP 1
The services to be performed by the consulting engineer, pertaining to the various items of work included in the estimated
cost of maintenance operations (BLR 14231 or BLR 14221 ) , shall consist of the following :
PRELIMINARY ENGINEERING shall include:
Investigation of the condition of the streets or highways for determination (in consultation with the local highway
authority) of the maintenance operations to be included in the maintenance program : preparation of the maintenance
resolution , maintenance estimate of cost and , if applicable, proposal ; attendance at meetings of the governing body as
may reasonably be required ; attendance at public letting ; preparation of the contract and/or acceptance of BLR 12330
form . The maintenance expenditure statement must be submitted to IDOT within 3 months of the end of the
maintenance period .
ENGINEERING INSPECTION shall include:
Furnishing the engineering field inspection, including preparation of payment estimate for contract, material proposal
and/or deliver and install proposal and/or checking material invoices of those maintenance operations requiring
engineering field inspection , as opposed to those routine maintenance operations as described in Chapter 14-2. 04 of
BLRS Manual , which may or may not require engineering inspection .
For furnishing preliminary engineering , the engineer will be paid a base fee PLUS a negotiated fee percentage. For
furnishing engineering inspection the engineer will be paid a negotiated fee percentage. The negotiated preliminary
engineering fee percentage for each group shown in the "Schedule of Fees" shall be applied to the total estimated costs of
that group. The negotiated fee for engineering inspection for each group shall be applied to the total final cost of that group
for the items which required engineering inspection . In no case shall this be construed to include supervision of contractor
operations.
SCHEDULE OF FEES
Total of the Maintenance Operation Base Fee
® > $20, 000 $ 1 ,250 . 00
❑ <_ $20, 000 ( Negotiated : $1 , 250 Max.
PLUS
Group Preliminary Engineering Engineering Inspection Operation to be
p Acceptable Fee % Negotiated Fee % Acceptable Fee % Negotiated Fee % Inspected
I NA NA NA NA NA
IIA 0 0
1113 3% 3% 11IN01,11
0 0 \\T .some....
i
0 0 0 0 z **p-
ly •% B
i
94 9
m
By: By: _ �%�ssFO X
IrlI Agerky Official Signature C014s ing Engineer Sigotu, ' AS
Mayor Project Manager �/l01.9 ...•••' \\````�
Title Title
7/23/2013 7/23/2013
Date Date P.E. License
Expiration Date
Printed 7/1212013 BLR 05520 (Rev. 12/06/11 )
Illinois Department of Transportation
Division of Highways / Region 2 / District 3
700 East Norris Drive / Ottawa , Illinois / 61350-0697
Telephone 815/434-6131
July 31 , 2013
Ms . Beth Warren
City Clerk
800 Game Farm Road
Yorkville , Illinois 60560
CITY-MFT
City of Yorkville
Section No . 13-00000-00-GM Supp . 1
SUPPLEMENTAL
Dear Ms . Warren :
The supplemental resolution adopted by the City Council of Yorkville on July
23 , 2013 appropriating $250 , 000 . 00 of Motor Fuel Tax funds for the
maintenance of streets and highways in the city from May 1 , 2013 to April 30 ,
2014 was approved on July 31 , 2013 .
With the additional funds appropriated above , a total of $379 , 750 . 00 of Motor
Fuel Tax funds has been appropriated for this improvement.
The supplemental municipal estimate of maintenance costs for $279 , 740 . 12 ,
the maintenance engineering statement, and the contract proposal were
approved on July 31 , 2013 . This maintenance program is approved with the
understanding that any claims for labor and equipment for day labor and
routine maintenance will be on file and available for audit.
Authorization to expend $28 , 848 . 12 for maintenance engineering of Motor
Fuel Tax funds for this section has been approved and should appear on the
city's next Motor Fuel Tax computer printout. Authorization to expend
additional Motor Fuel Tax funds will be given upon approval of a contract for
this section .
Bids are required for purchases of materials if the expenditures exceed
$20 , 000 during any maintenance period either ( 1 ) for the same type of
materials , or, (2) from any one vendor if the purchase includes the placement
or incorporation of the material .
Please be advised that ALL projects involving pavement alterations , and/or
replacement/repair of sidewalks , shall have curb ramps that comply with the
current Americans with Disabilities Act (ADA) Guidelines .
Ms . Beth Warren
July 31 , 2013
Page 2
For Group IV items , the Contractor's Certificate of Eligibility must be submitted
with the fully executed contract, when prequalification was a bidding
requirement .
One copy of the approved maintenance papers has been forwarded to
Engineering Enterprises , Inc.
Should you have any questions , please contact Bruce Goodman at 815-433-
7088 .
Sincerely,
Paul A. Loete , P . E .
Deputy Director of Highways ,
Region Two Engineer
S
By: Donald R. Ernat, P. E .
Local Roads and Streets Engineer
cc: Engineering Enterprises , Inc. (Sugar Grove)
Emily Vicich , MFT Auditor
BG:bd/GMApproval_Yorkville_13-00000-00-GM Supp. 1