Library Minutes 2013 04-09-13 Trivia Committee 1
Yorkville Public Library
Trivia Night Committee Meeting
Tuesday, April 9, 2013, 6:00pm
902 Game Farm Road – Historic Room
The meeting was opened at 6:08 with the following committee members present:
Judy Somerlot
Marlys Young
Others Present None
Recognition of Visitors – None
Public Comment – None
Minutes: Minutes not reviewed
Business-Discussion of Trivia Event
1. Schedule of event night to be compiled
2. Need scorecards
3. Still to be determined is detail of what Cobblestone will provide: bar, soft drinks
credit card machine to be used?
4. Determine if River City Roasters sandwiches are ordered, pickup procedure,
quantity
5. Ask Bob Allen about handling raffle or ask Friends of Library member
6. Determine if music is arranged
7. Need numbers on tables
8. Judy drafted a layout of scoreboard design, to be done on Thursday
9. Judy will do a survey regarding the method by which people found out about
trivia night
10. Judy did silent auction signs
11. T-shirts are not being donated, however, a reasonable price will be charged
12. Banners will cost $15 each, Barb is arranging for these
13. Recycling containers will be used for bottles/cans
14. Name tags to be provided by Michelle
15. Acrylic holders in library will be used to hold table numbers
16. Coat rack will be moved into hallway
17. Judy will contact Rita about arranging for teens to help with setup
18. Marlys to contact Carlo regarding a “dry run” of trivia questions on Saturday
19. Judy and Marlys to complete the unfinished questions, books/music/famous
locations-monuments
2
20. Marlys will finish compiling the question notebook
21. Judy will send thank you letter & photo to paper, thank you’s for item donations
22. Marlys to ask Barb to award t-shirts and trivia books
23. Judy will bring plastic tablecloths/utensils/saran wrap
24. Judy and Marlys to bring ice chests for soft drinks, Judy will get ice
25. Judy copied tax-deductible receipts for admission price
26. Flowers for table will be furnished by Judy
The meeting adjourned at 6:50pm.
Marlys Young, Minute Taker