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Library Minutes 2013 04-09-13 Trivia Committee 1 Yorkville Public Library Trivia Night Committee Meeting Tuesday, April 9, 2013, 6:00pm 902 Game Farm Road – Historic Room The meeting was opened at 6:08 with the following committee members present: Judy Somerlot Marlys Young Others Present None Recognition of Visitors – None Public Comment – None Minutes: Minutes not reviewed Business-Discussion of Trivia Event 1. Schedule of event night to be compiled 2. Need scorecards 3. Still to be determined is detail of what Cobblestone will provide: bar, soft drinks credit card machine to be used? 4. Determine if River City Roasters sandwiches are ordered, pickup procedure, quantity 5. Ask Bob Allen about handling raffle or ask Friends of Library member 6. Determine if music is arranged 7. Need numbers on tables 8. Judy drafted a layout of scoreboard design, to be done on Thursday 9. Judy will do a survey regarding the method by which people found out about trivia night 10. Judy did silent auction signs 11. T-shirts are not being donated, however, a reasonable price will be charged 12. Banners will cost $15 each, Barb is arranging for these 13. Recycling containers will be used for bottles/cans 14. Name tags to be provided by Michelle 15. Acrylic holders in library will be used to hold table numbers 16. Coat rack will be moved into hallway 17. Judy will contact Rita about arranging for teens to help with setup 18. Marlys to contact Carlo regarding a “dry run” of trivia questions on Saturday 19. Judy and Marlys to complete the unfinished questions, books/music/famous locations-monuments 2 20. Marlys will finish compiling the question notebook 21. Judy will send thank you letter & photo to paper, thank you’s for item donations 22. Marlys to ask Barb to award t-shirts and trivia books 23. Judy will bring plastic tablecloths/utensils/saran wrap 24. Judy and Marlys to bring ice chests for soft drinks, Judy will get ice 25. Judy copied tax-deductible receipts for admission price 26. Flowers for table will be furnished by Judy The meeting adjourned at 6:50pm. Marlys Young, Minute Taker