Park Board Minutes 2013 06-13-13
APPROVED W/ CORRECTIONS
7/30/13
Yorkville Parks and Recreation Department
City Hall
800 Game Farm Road
June 13, 2013, 6pm
Call to Order:
Kelly Sedgwick called the meeting to order at 6pm.
Roll Call:
Deb Horaz-no, Kelly Sedgwick-yes, Seaver Tarulis-yes, Amy Cesich-,
arr. 6:08pm
Mark Dilday-no, Dan Lane-yes, Matt Konecki-yes
Introduction of City Officials and Staff:
Gary Golinski, Mayor
Laura Schraw, Director of Parks and Recreation
Scott Sleezer, Superintendent of Parks
Tim Evans, Superintendent of Recreation
Ken Koch, City Council Liaison to Park Board
Joel Frieders, Alderman
Public Comment:
None
Presentations:
None
Approval of Minutes:
nd
John Hageman
May 9, 2013: last page, 2 paragraph, should say resigned, rather than Scott
Hammond. Minutes approved as amended on a motion and second by Dan and Seaver, respectively.
Unanimous roll call vote approval.
May 23, 2013: Motion to approve as written, by Seaver and second by Kelly. Unanimous roll call vote
approval.
Bills Review:
Bills List 5-23-13 –
Dan inquired about the Kodiak Stepper on page 2. It is a type of stone that was
purchased for use by the Conservation Foundation for the Riverfront Park rain garden. This item will
be reimbursed. Mr. Lane also asked about the concrete for Bristol Bay on page 3. This was used in a
soccer storage shed that had been moved many times. The floor had rotted and was replaced by staff.
Mr. Konecki inquired about the Kubota on page 4 which is a new mower. He also asked about the
business cards for $212 which are replacement cards for rec center personnel who will be moving their
location and about the Service Print Corporation who printed the summer catalog. The $1,400 bill for
rock bands is for entertainment for Music Under the Stars. Motion and second to approve by Seaver
and Dan. Unanimous roll call vote approval.
Bills List 6-13-13 –
Dan questioned the Vermont Systems which is a computer program that allows for
on-line registration for the rec track. The reimbursement to Shay is for CPRP certification. The Euclid
Beverage invoice is for Ribs on the River. Per Laura, no vote is needed on the bill lists.
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April 2012 Budget Report –
Tim said the Parks staff must vacate their present offices by July 1 and
the old Post Office is almost ready. Some camps are still in session. No further action.
April 2013 Budget Report –
Mr. Sedgwick asked if the budget deficit was foreseen and Ms. Schraw
replied that it had been anticipated and was budgeted. No further action.
Old Business:
Bristol Bay Park OSLAD Application –
Ms. Schraw said the grant application had been presented to
the City Council who asked the Parks Department to reduce the application from $583,000 to $485,000
($400,000 for Parks and $85,000 for natural area). She removed the shared use trail and lowered the
skate park amount, concrete, landscaping and benches. Mr. Sedgwick said trails do not score high on
OSLAD applications when Ms. Cesich asked why the trails would be removed. Trails will be included
in future plans. Ms. Schraw said a parking lot is also needed in this area. She will update the
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application for final Council approval by June 25 and it is due in Springfield by July 1.
Kelly inquired about the outback camping and Laura said a lease had been signed per the terms
requested.
New Business:
2014 Baseball Agreements –
Ms. Schraw said a decision had to be made whether or not to change the
fee structure for baseball agreements since groups have to be notified by August 1st of any changes.
She said some baseball groups have spent money on fields outside the City limits. Ms. Cesich asked if
the reason is known and if the teams received surveys at the end of the year. It is thought that money is
a factor and the fact that those teams do not have to compete for some of those fields such as the high
school field.
Scott noted that there was a time when the City was not maintaining the ball fields and that it was being
done by YYBSA. Under a previous director, the Parks Department began spending money to rehab the
fields and the YYBSA would contribute materials or money at the end of the year. After a period of
time,YYBSA began to give their money towards the school fields. That is when a per-player fee was
charged. About 2-3 years ago, the charges were made per game, the cost being dependent on in-house
or travel. The teams continue to give money toward the school fields, but not to the Parks. He said
Beecher needs work at this point and also that the Parks spends a significant amount of money on field
improvements each year. He said it is the Board's decision if the teams should be subsidized and
added that staff time is not included in the costs. Ms. Cesich asked how much would be needed if the
Parks did not subsidize. Tim replied the charge would be about $20 for 2 hours. Tim added that it
costs $400 a day to run a tournament.
Mr. Lane suggested eliminating the discount the teams receive, however, the Mayor noted that
concessions would also be lost. Mr. Sleezer noted that all baseball teams are now subsidized. Ms.
Cesich asked if the teams might play fewer games if the discount were to be removed. There has
already been a drop in the number of games on City fields according to Tim. Ms. Schraw suggested
possibly eliminating the in-house discount. In-house is strictly Yorkville players, while travel teams are
comprised of mostly Yorkville kids with some from other communities. The charge for a travel team is
$19 per game. Dan suggested possibly raising the price, but asked if the teams would go elsewhere.
Kelly suggested that there is something wrong if the City is losing money and YYBSA is making
money and spending it outside the City.
Laura suggested the in-house price should be the same as the travel price. The money goes towards
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umpires, shirts and other expenses. Dan said he was OK with raising the rates and noted that
tournaments had been held without the City's knowledge. Laura said a meeting should be held with the
YYBSA to advise them of the upcoming changes.
Laura briefly discussed the field that will be installed at Grande Reserve School by a baseball team.
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The school will use it during the day and the baseball team at night. The City would be 3 in line to
use this field. This is a 10-year agreement and Laura said it is the Board's choice whether or not to
enter into this agreement.
Tim suggested that Bridge and Beecher should be booked for games first, to generate more money from
the concession stands. He suggested this be put into the agreement. Revisions will be brought back to
the next meeting.
Mayor Golinski announced that Laura Schraw was recently promoted to the Director position for Parks
and Recreation.
Additional Business:
(out of order)
Alderman Frieders shared his vision about an expanded Farmer's Market similar to the size of
Oswego's market. He said the current location in Yorkville is noisy and close to traffic. He wants to
bring business to Yorkville with easy parking for a mini-hometown atmosphere each weekend. He
said it should be near existing business facilities with restrooms, refreshments etc. With the Rt. 47
construction, a different location would be preferable. One suggested location was near the south side
McDonald's. The U of I Extension Office could be invited since they also attend the Oswego event.
He also said there could be businesses who do demonstrations such as a vet clinic and this would also
help promote existing businesses.
Alderman Koch began a discussion of a possible location of the Riverfront since electricity, restrooms,
ample parking and existing businesses are all located here. Kelly noted that a market at Riverfront
would be beneficial for the businesses there and also for the City who would receive more tax money.
He said the market is too small now and more vendors are needed. Matt added that the market could
tie in with activities at the Riverfront. It was suggested by Tim to speak with River City Roasters to be
a possible sponsor. Ken also asked about Chamber of Commerce involvement to help promote the
event.
Amy noted the Oswego Parks Department has the necessary funds and a dedicated staff, but she also
prefers a move off of Rt. 47. Tim said that a Council decision would be needed regarding Parks time
spent and what the focus should be. He also spoke with the Junior Women's Club who is interested in
becoming part of the market. Joel said if the City does not have this in their budget, the idea should be
transitioned to another group. Laura added that partnering with another group would be a good idea
and Parks can re-focus when they are moved out of the Rec Center. Tim suggested a part time
employee to monitor the market on Saturday mornings.
A change of name was suggested by Tim to encompass all vendors.
It was noted the current vendor fee is $40 for the year.
Director's Report –
Laura reported the following:
1.The City Council chambers were recently repainted by Parks and City staff as well as Alderman
Frieders and his family.
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2.The lightning detector at Bristol Bay is tied in with Bridge Park and Bristol Bay residents asked
to have it turned off in their subdivision if there is a game at Bridge Park. A timer will be
placed on the device so it will not activate after 10:30 or 11:00pm if a game is still ongoing at
Bridge Park.
3.A digital sign policy will be drafted, however, Parks will erect their sign and learn to use it prior
to the policy. Others may be allowed to advertise at a later time.
4.The Parks will partner with Yorkville Youth Tackle Football to allow practice in the parks.
5.
A landscaping plan was reviewed for Boombah Performance.
Recreation Report –
The following was reported by Scott:
1.Maintenance is ongoing
2.Did setup for the Town Square Park for Memorial Day, requiring significant manpower
3.Preparing old post office building (ARC building) for rec dept to move back in and work at the
rec center. (It was noted that ARC stands for Administrative Recreation Classes).
4.Keeping up with grass mowing
5.Managed recent tournament
Parks Reports –
Reported by Tim:
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1.May 25 was the last day for soccer, positive feedback received and over 300 kids participated
2.Softball is up and running
3.Ryan is the new athletic coordinator as of July 1st
4.Pre-school ended May 1, preview of ARC building on June 17th for pre-school parents for next
year
5.Safety town just ended, had 30-35 kids
6.Baseball season in session, 24 teams first week, had a tournament/people stayed at local hotels
7.River Night next weekend
8.First Wine and Music Night coming up in Town Square
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9.Finalizing 4 of July activities, pancake breakfast included, need $120 more to break even, took
over events in March
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10.
June 23 is last day at Rec Center
Alderman Frieders said that his neighbor had inquired about the City showing movies to the public and
the licensing needed. Tim explained that a $300-$400 fee must be paid to show the movies and due to
the expense and other factors, it may be discontinued. Tim will research this for next year.
Mr. Sedgwick noted that Joliet sponsors a one night tournament with grilling, possible band/DJ and
possible liquor sales. He asked that it be looked at for next year.
Tim said that a discussion will be needed regarding allowing people to stay at Bridge Park for a fee.
Adjournment:
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It was noted the next meeting is July 11. There was no further business and the meeting was
adjourned at 7:39pm on a motion by Dan and second by Kelly. Voice vote approval.
Minutes respectfully submitted by
Marlys Young
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