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Library Board Packet 2013 08-12-13 Agenda Yorkville Public Library / Historical Meeting Room Board of Trustees Monday, August 12, 2013 - 7:00 P.M. 902 Game Farm Road 1. Roll Call 2. Recognition of Visitors 3. Amendments to the Agenda 4. Minutes 5. Correspondence 6. Public Comment 7. Staff Comment 8. Report of the Treasurer Financial Statement Payment of Bills 9. Report of the Library Director Statistics 10. City Council Liaison 11. Standing Committees Policy Finance Community Relations Personnel 12. Unfinished Business Building Siding 13. New Business Disaster Plan Review Marketing, Promotion —Serving Our Public Miniature Golf"Fun"draiser Library Survey 14. Executive Session 1. Security procedures and the use of personnel and equipment to respond to an actual, a threatened, or a reasonably potential danger to the safety of employees, students, staff, the public, or public property. 2. For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. 15. Adjournment i DRAFT i Yorkville Public Library Board of Trustees Monday, July 8 , 2013 , 7pm 902 Game Farm Road — Library Historic Wing I The meeting was called to order at 7 : 02pm by President Beth Gambro , Roll Call: Russ Walter-yes, Carol Lachance-yes, Susan Chacon-yes (arr. 7 : 17pm), Judy Somerlot-yes, Sandy Lindblom-yes, Barb Johnson-yes , Jo Ann Gryder-yes, Beth Gambro-yes, Dale Pranga-yes Others Present, j Library Director Michelle Pfister Liaison Carlo Colosimo Recognition of Visitors : President Gambro recognized Alderman Colosimo . i Amendments to the Agenda : Ms . Gambro announced that there would be an Executive Session . Minutes : June 10 , 2013 It was noted that on page 3 , 2°d line , the name should read Rita Feltes , not Rita Murphy. The minutes were then approved as amended on a motion by Barb Johnson and second by Carol La Chance . Voice vote approval . Correspondence : i Ms . Pfister read a letter from the Library Attorney stating he was raising his rate from $ 180/hour to $ 195/hour. Public Comment : None Staff Comment : None I Report of the Treasurer : Treasurer Lindblom noted a letter was received from Finance Director Fredrickson stating that gifts & memorials will now be shown on a separate report . It was noted both the "Giving Tree" and Trivia Night proceeds were placed in this fund . Check Register Page 2 : Castle Insurance : Bonding for the Board Officers and Library Director is $456 and the Treasurer is $ 568 . Ms . Pfister noted the bond amount for her is $340 , 000 ( greater than the Finance Director at $ 100 ,000) . She suggested lowering her bonding to $ 100 ,000 since she no longer handles Page 1 of 4 most of the money. State grants are sent electronically, she writes no checks and she only handles fines, subscriptions and memorials . This would lower her premium amount to $ 100 . Ms . Lindblom also said her own bond amount seemed somewhat high since she only signs checks which always require a second signature . I Mr. Walter moved to lower the bond amount to $ 100,000 for Library Director Pfister. Judy Somerlot seconded the motion and it was approved unanimously on a voice vote . Page 4 : Trico bill for $ 570 : they were called when the building became very hot—they were unable to fix and the building control was called . They were able to fix the problem at a cost of over $ 600 . I Budget Report Ms . Lindblom said the Library had received $283 , 907 in taxes, which is almost 50% of the taxes expected . She also reported $ 1 , 112 in fines for the month. Page 2 of the report also shows approximately $3 ,000 in property taxes received for debt service . Cash Statement Treasurer Lindblom commented that the balance was larger this month due to the taxes received . Payment of Bills Motion : Barb Johnson moved to pay the following and Jo Ann Gryder seconded the motion : Payroll : $37, 571 . 59 Bills : $ 75008 . 97 City Bills : $ 25633 . 85 TOTAL : $47,214 .41 Roll call : LaChance-yes, Chacon-yes, Somerlot-yes , Lindblom-yes, Johnson-yes, Gryder-yes, Gambro-yes, Pranga-yes, Walter-yes. Passed 9-0 . i I Report of the Library Director, 1 . Ms . Pfister presented the monthly stats for the Library 2 . She attended a meeting of Kendall County Library Directors to discuss the future of the libraries for the next 20 years . Administrator Jeff Wilkins of Kendall County requested the meeting . 3 . Men's club going well 4 . Adult summer reading program-43 fliers were distributed and 521 fliers handed out for kids' program Judy Somerlot presented the Friends' report and said the book sale is the main fundraiser. She presented sign-up sheets for volunteer assistance. The Friends also adopted the area around the library sign to complete yard work. The Garden Club will be asked for assistance with courtyard cleanup . 5 . Ms . Pfister said only 3 participants attended the drop-in resume assistance . Waubonsee College and Worknet presented the program and they will return on July 11 th and in August . Ms . Johnson suggested it be publicized with PADS and Michelle will suggest to WCC . 6 . 107 kids attended the juggler program, Friends paid for this event 7 . A report for Illinet was required along with the state report . Illinet is for books not found in the Yorkville Library. Michelle gave the stats for Illinet books and also noted Yorkville charges $ 3 per book for postage . 8 . Author Elizabeth Wheeler asked to use the library to film a "trailer" for a book she wrote 9 . Request was made to use the Trivia Night proceeds for window-washing . If this money is not used , there is $ 5 , 000 in the "outside maintenance" line item . Page 2 of 4 I it i 10 . Disaster plan will be updated 11 . Ms . Pfister has given employees individual instruction in the event of emergencies and they also read safety policy 12 . Ms . Somerlot asked that her name be corrected in the Environmental Scan Report. City Council Liaison : Alderman Colosimo said he received an inquiry from a teacher as to why teachers cannot use the Library conference rooms for tutoring . The policy is that no one can use the rooms if they are paid for their services . Ms . Johnson said the schools should be informed about the policy. Mr. Pranga suggested that a letter should be sent to the Superintendent (or Union President per Ms . Gambro) and ask him/her to disseminate the information to express the Board's position . The Board Secretary will draft the letter that will be sent and it will also be shared with the City. There is a time limit of 3 hours for the conference room . Ms . Pfister noted that Plano and Oswego do allow use of their conference rooms for tutoring purposes . Jo Ann Gryder also said this would be a good discussion item for the Kendall County Librarians . It was decided the policy should be reviewed by the Policy Committee and discussed with Plano and Oswego for their input. Charging for use of a room was also suggested. It was also noted that the City survey will be presented in the Fall . Standing Committees : No reports Unfinished Business : Building Siding j Mr. Pranga said he has not been able to review the facts, but will do so soon and report to the Board . j Ms . Pfister also said she had sent an email to Carl for the status , however, there was no reply. New Business : Election of Officers No other nominations were made and Ms . Gryder made a motion to cast a unanimous ballot for the following : Beth Gambro for President, Barb Johnson for Vice-President, Sandy Lindblom for Treasurer and Susan Chacon for Secretary. Carol LaChance seconded this motion . There was unanimous voice vote approval . Trustees Environmental Scan Ms . Pfister said she will correct the spelling of Judy's name and the report will be sent with the per capita grant. I Email and FOIA Russ Walter asked for this matter to be discussed after exploring the Open Meetings Act information . He said if a Freedom of Information Act was filed and involved communication by email, Board members would be forced to open their personal email to the public . There are also legal issues regarding deletion of emails with other Board members . He said there is a Microsoft program for this purpose . Under this program, emails are secured for legal purposes . Mr. Walter volunteered to set up a free , second email for each Board member. Library staff members will be included in this action . i i Page 3 of 4 i Mr. Pranga made a motion to authorize Mr. Walter to set up the email addresses under "Officer 65 " . Ms . LaChance seconded this motion . Unanimous voice vote approval . FY 2013/14 Committees New committee assignments were reviewed . i Executive Session , 1 . For the discussion of minutes of meeting lawfully closed under the Open Meetings Act, whether for the purposes of approval by the body of the minutes or semi-annual review of the minutes . 2 . For the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee of the public body, or against legal counsel for the public body to determine its validity. i The Board adjourned out of regular session at 8 : 1 1pm and entered into Executive Session at 8 : 12pm. I Executive Session ended at 8 : 26pm and the regular meeting reconvened at 8 :27pm . Roll call back into the regular session : Somerlot-yes, Lindblom-yes, Johnson-yes, Gryder-yes, Gambro -yes, Pranga-yes, Walter-yes, LaChance-yes, Chacon-yes New Business (coot.) : Release of Executive Session Minutes Judy and Sandy had previously reviewed these minutes . Ms . Somerlot made a motion to release the 2013 Executive Session minutes and Ms . LaChance seconded the motion . Unanimous voice vote approval . The other packet of minutes considered will remain sealed at this time . Later in the meeting, Ms . LaChance moved that it should be stated that the second packet of minutes ( 1987 to 2012/specific dates listed in Executive Session minutes) was reviewed and it was decided to have them remain sealed . Mr. Walter seconded. Unanimous voice vote . j Library Director Compensation Ms . Johnson moved to grant a paid personal leave day to the 4 full -time library employees and Library Director Michelle Pfister for this fiscal year. Susan Chacon seconded this motion. Roll call vote : Lindblom-yes, Johnson-yes , Gryder-yes, Gambro-yes, Walter-yes, Pranga-yes, LaChance-yes, Chacon-yes, Somerlot-yes . Passed 9-0 . Ms . Johnson also asked that the minutes reflect that the Board extends a thank you to all for their service to the library. Additional Business : None Adiournment : There was no further business and the meeting was adjourned at 8 : 30pm on a motion by Mr. Pranga and second by Ms . LaChance. Minutes respectfully submitted by Marlys Young Page 4 of 4 DATE : 08 / 06 / 13 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 10 : 14 : 32 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 08 / 12 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103454 AMPERAGE AMPERAGE ELECTRICAL SUPPLY INC 0466739 - IN 06 / 04 / 13 01 BALLAST 82 - 820 - 56 - 00 - 5640 165 . 15 INVOICE TOTAL : 165 . 15 0467102 - IN 06 / 27 / 13 01 TRANSFORMER 82 - 820 - 56 - 00 - 5640 231 . 25 INVOICE TOTAL : 231 . 25 CHECK TOTAL : 396 . 40 103455 ATT AT & T 312Z891936 - 0713 07 / 16 / 13 01 MONTHLY CHARGES 82 - 820 - 54 - 00 - 5440 274 . 89 INVOICE TOTAL : 274 . 89 6305534354 - 0613 06 / 25 / 13 01 MONTHLY CHARGES 82 - 820 - 54 - 00 - 5440 347 . 43 INVOICE TOTAL : 347 . 43 * . 6305534354 - 0713 07 / 25 / 13 01 MONTHLY CHARGES . 82 - 820 - 54 - 00 - 5440 377 . 56 INVOICE TOTAL : 377 . 56 CHECK TOTAL : 999 . 88 103456 AUTOBC AUTOMATIC BUILDING CONTROLS 104945 06 / 28 / 13 01 REPLACED BAD IDEC RELAY 82 - 820 - 54 - 00- 5495 670 . 50 INVOICE TOTAL : 670 . 50 CHECK TOTAL : 670 . 50 103457 BAKTAY BAKER & TAYLOR 2028319180 06 / 27 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 641 . 34 INVOICE TOTAL : 64. 1 . 34 2028325587 07 / 01 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 390 . 50 INVOICE TOTAL : 390 . 50 DATE : 08 / 06 / 13 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 10 : 14 : 32 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 08 / 12 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - -= - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103457 BAKTAY BAKER & TAYLOR 2028344788 07 / 08 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 411 . 89 INVOICE TOTAL : 411 . 89 2028352913 07 / 10 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 1 , 427 . 81 INVOICE TOTAL : 1 , 427 . 81 2028370964 07 / 16 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 643 . 13 INVOICE TOTAL : 643 . 13 2028396392 07 / 26 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 605 . 56 INVOICE TOTAL : 605 . 56 CHECK TOTAL : 41120 . 23 103458 BUGGITER BUG GIT -ERS LLC J 1685 07 / 10 / 13 01 BI -MONTHLY PEST CONTROL 82 - 820 - 54 - 00 - 5462 75 . 00 INVOICE TOTAL : 75 . 00 . * CHECK TOTAL : 75 . 00 103459 CAMBRIA CAMBRIA SALES COMPANY INC . 33915 07 / 03 / 13 01 GARBAGE LINERS , URINAL BLOCK , 82 - 820 - 56 - 00 - 5620 315 . 80 02 SOAP * * COMMENT * * INVOICE TOTAL : 315 . 80 34005 07 / 03 / 13 01 TOILET TISSUE , PAPER TOWEL , 82 - 820 - 56 - 00 - 5620 651 . 02 02 GARBAGE LINERS , WINDOW CLEANER * * COMMENT * * 03 BOWL CLEANER , HAND SANITIZER , * * COMMENT * * 04 SOAP , MOPHEADS * * COMMENT * * INVOICE TOTAL : 651 . 02 CHECK TOTAL : 966 . 82 _ 2 _ DATE : 08 / 06 / 13 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 10 : 14 : 32 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 08 / 12 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - = 103460 CASTLEIN CASTLE INSURANCE SERVICES , INC 509570 08 / 01 / 13 01 POLICY RENEWAL 82 - 820 - 54 - 00 - 5462 100 . 00 INVOICE TOTAL : 100 . 00 CHECK TOTAL : 100 . 00 103461 CENTPNT CENTER POINT LARGE PRINT 1109344 07 / 02 / 13 01 BOOKS 84 - 840 - 56 - 00 - 5686 150 . 00 INVOICE TOTAL : 150 . 00 CHECK TOTAL : 150 . 00 103462 DEBORDD DEBORD , DIXIE 071613 07 / 16 / 13 01 MILEAGE REIMBURSEMENT FOR 82 - 820 - 54 - 00 - 5415 94 . 92 02 MARC REPORTER TRAINING & CREAT * * COMMENT * * 03 LIST TRAINING * * COMMENT * * INVOICE TOTAL : 94 . 92 CHECK TOTAL : 94 . 92 103463 DEMCO DEMCO , INC . 5030873 07 / 25 / 13 01 FILAMENT TAPE , BOOK JACKETS , 82 - 820 - 56 - 00 - 5610 214 . 43 02 SPINE LABELS . PAPER TAPE * * COMMENT * * INVOICE TOTAL : 214 . 43 CHECK TOTAL : 214 . 43 103464 GAYLORD GAYLORD BROTHERS 2186893 07 / 16 / 13 01 PATRON ID CARDS 82 - 820 - 56 - 00 - 5610 1 , 448 . 03 INVOICE TOTAL : 1 , 448 . 03 CHECK TOTAL : 1 , 448 . 03 - 3 - DATE : 08 / 06 / 13 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 10 : 14 : 32 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 08 / 12 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103465 JEWEL JEWEL 072413 -LIB 07 / 2.4 / 13 01 STORYTIME SUPPLIES 82 - 820 - 56 - 00 - 5671 25 . 01 INVOICE TOTAL : 25 . 01 * CHECK TOTAL : 25 . 01 103466 KCRECORD KENDALL COUNTY RECORD 22059 06 / 13 / 13 01 CHILDREN ' S SERVICES DISPLAY AD 82 - 820 - 54 - 00 - 5426 25 . 05 INVOICE TOTAL : 25 . 05 * CHECK TOTAL : 25 . 05 103467 KINGSONS KING & SONS MONUMENTS 070213 07 / 02 / 13 01 MEMORIAL BRICK 82 - 000 - 24 - 00 - 2480 30 . 00 INVOICE TOTAL : 30 . 00 * 072513 07 / 25 / 13 01 ENGRAVED BRICK 82 - 000 - 24 - 00 - 2480 30 . 00 INVOICE TOTAL : 30 . 00 * .CHECK TOTAL : 60 . 00 103468 KONICAMI KONICA MINOLTA BUSINESS 225269237 07 / 03 / 13 01 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 9 . 69 INVOICE TOTAL : 9 . 69 225277089 07 / 04 / 13 01 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 388 . 75 INVOICE TOTAL : 388 . 75 225369876 07 / 19 / 13 01 COPIER CHARGES 82 - 820 - 54 - 00 - 5462 11 . 89 INVOICE TOTAL : 11 . 89 CHECK TOTAL : 410 . 33 _ 4 _ DATE : 08 / 06 / 13 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 10 : 14 : 32 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 08 / 12 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103469 MENLAND MENARDS - YORKVILLE 35678 - 13 07 / 09 / 13 01 CLOROX WIPES , SWIFFER , 82 - 820 - 56 - 00 - 5620 89 . 68 02 BATTERIES , SEVIN RTU * * COMMENT * * INVOICE TOTAL : 89 . 68 CHECK TOTAL : 89 . 68 103470 MIDWTAPE MIDWEST TAPE 91095161 06 / 28 / 13 01 DVDS 84 - 840 - 56 - 00 - 5685 84 . 97 INVOICE TOTAL : 84 . 97 91103215 07 / 03 / 13 01 DVDS 84 - 840 - 56 - 00 - 5685 74 . 96 INVOICE TOTAL : 74 . 96 91119870 07 / 15 / 13 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 168 . 91 INVOICE TOTAL : 168 . 91 91134474 07 / 22 / 13 01 AUDIO BOOKS 84 - 840 - 56 - 00 - 5683 184 . 92 INVOICE TOTAL : 184 . 92 ' * 91147079 07 / 26 / 13 01 DVDS 84 - 840 - 56 - 00 - 5685 172 . 92 INVOICE TOTAL : 172 . 92 CHECK TOTAL : 686 . 68 103471 NICOR NICOR GAS 91 - 85 - 68 - 4012 8 - 0613 07 / 09 / 13 01 902 GAME FARM RD 82 - 820 - 54 - 00 - 5480 232 . 12 INVOICE TOTAL : 232 . 12 CHECK TOTAL : 232 . 12 103472 PFISTERM PFISTER , MICHAELEEN 073113 07 / 31 / 13 01 PRAIRIE CAT ASSEMBLY MILEAGE 82 - 820 - 54 - 00 - 5415 44 . 07 - 5 - DATE : 08 / 06 / 13 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 10 : 14 : 32 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 08 / 12 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM NUMBER DATE # DESCRIPTION ACCOUNT # ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - 103472 PFISTERM PFISTER , MICHAELEEN 073113 07 / 31 / 13 02 REIMBURSEMENT * * COMMENT * * INVOICE TOTAL : 44 . 07 CHECK TOTAL : 44 . 07 103473 PRAIRCAT PRAIRIECAT 2465 07 / 19 / 13 01 QUARTERLY PARTICIPATION FEES 82 - 820 - 54 - 00 - 5468 31513 . 61 INVOICE TOTAL : 3 , 513 . 61 CHECK TOTAL : 31513 . 61 103474 SOUND SOUND INCORPORATED R122397 07 / 12 / 13 01 MAINTENANCE CONTRACT 82 - 820 - 54 - 00 - 5462 752 . 07 02 CHARGE FOR THE CCTV AND ACCESS * * COMMENT * * 03 CONTROL CHARGES FOR 08 / 01 / 13 - * * COMMENT * * 04 10 / 31 / 13 * * COMMENT * * INVOICE TOTAL : 752 . 07 CHECK TOTAL : 752 . 07 103475 THOMWEST WEST PUBLISHING CORPORATION 827591750 07 / 04 / 13 01 BOOKS 84 - 840 -56 - 00 - 5686 205 . 92 INVOICE TOTAL : 205 . 92 CHECK TOTAL : 205 . 92 103476 THYSSEN THYSSENKRUPP ' ELEVATOR CORP 3000633216 07 / 01 / 13 01 JULY ELEVATOR MAINTENANCE 82 - 820 - 54 - 00 - 5495 224 . 57 INVOICE TOTAL : 224 . 57 CHECK TOTAL : 224 . 57 - 6 - DATE : 08 / 06 / 13 UNITED CITY OF YORKVILLE PAGE : 7 TIME : 10 : 14 : 32 CHECK REGISTER PRG ID : AP215000 . WOW CHECK DATE : 08 / 12 / 13 CHECK # VENDOR # INVOICE INVOICE ITEM ACCOUNT # ITEM AMT NUMBER DATE # DESCRIPTION - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - 103477 VISA VISA 072813 -LIB 07 / 28 / 13 01 MONTHLY . INTERNET 82 - 820 - 54 - 00 - 5440 132 . 80 02 CONFERENCE HOTEL RESERVATION 82 - 820 - 54 - 00 - 5412 137 . 00 03 POSTAGE 82 - 820 - 54 - 00 - 5452 2 . 40 INVOICE TOTAL : 272 . 20 CHECK TOTAL : 272 . 20 103478 WAREHOUS WAREHOUSE DIRECT 2003715 - 0 07 / 15 / 13 01 TAPE , CORRECTION FLUID , INK 82 - 820 - 56 - 00 - 5610 101 . 11 02 CARTRIDGES , PENS * * COMMENT * * INVOICE TOTAL : 101 . 11 CHECK TOTAL : 101 . 11 103479 YORKPC YORKVILLE PC 1417 04 / 24 / 13 01 EMAIL RENEWAL 84 - 840 - 56 - 00 - 5635 35 . 88 INVOICE TOTAL : 35 . 88 1439 07 / 09 / 13 01 MAY - JUNE COMPUTER SERVICE 82 - 820 - 54 - 00 - 5462 1 , 980 . 00 02 AND CONSULTATION * * COMMENT * * INVOICE TOTAL : 1 , 980 . 00 1440 07 / 09 / 13 01 WEB HOSTING SERVICE 84 - 840 - 56 - 00 - 5635 107 . 88 INVOICE TOTAL : 107 . 88 CHECK TOTAL : 21123 . 76 103480 YOUNGM MARLYS J . YOUNG 070813 07 / 24 / 13 01 JULY 8 LIBRARY BOARD MINUTES 82 - 820 - 54 - 00 - 5462 72 . 50 INVOICE TOTAL : 72 . 50 CHECK TOTAL : 72 . 50 TOTAL AMOUNT PAID : 18 , 074 . 89 - 7 - YORKVILLE PUBLIC LIBRARY PAYROLL SUMMARY July 5 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 16 , 035 . 94 - 167035 .94 11003 . 61 17196 . 14 18 ,235 . 69 TOTALS $ 16 , 035 . 94 $ - $ 16 , 035 . 94 $ 1 , 003 . 61 $ 11196 . 14 $ 187235 . 69 PAYROLL SUMMARY July 19 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 151428. 05 - 157428 . 05 11003 . 61 1 , 149 . 62 172581 .28 TOTALS $ 15 ,428. 05 $ - $ 15 ,428 . 05 $ 11003 . 61 $ 11149 . 62 $ 17, 581 . 28 PAYROLL SUMMARY August 2 , 2013 REGULAR OVERTIME TOTAL IMRF FICA TOTALS LIBRARY 16 , 029 . 27 - 167029 .27 1 , 003 . 61 11195 .61 187228,49 TOTALS $ 167029 .27 $ - $ 16 , 029 .27 $ 11003 . 61 $ 17195 .61 $ 18 ,228.49 TOTAL PAYROLL $ 54, 045 .46 - 8 - YORKVILLE PUBLIC LIBRARY BILL LIST SUMMARY Monday, August 12 , 2013 PA YROLL naTe BI -WEEKLY 7/5/2013 $ 18,235 . 69 BI -WEEKLY 7/19/2013 $ 17, 581 .28 BI -WEEKLY 8/2/2013 $ 18 ,228 .49 TOTAL PAYROLL $547045 .46 ACCOUNTS PAYABLE BILL LIST - FY14 8/12/2013 $ 18 , 074 . 89 TOTAL BILLS PAID $ 18, 074 . 89 CITY BILL L/ST IPRF -AUGUST WORKERS COMP INSURANCE 7/23/2013 $ 1 , 159 .21 CALL ONE -JUNE CHARGES 7/23/2013 $65 . 97 AT&T -JUNE LONG DISTANCE 7/23/2013 $ 82. 97 BCBS -AUGUST HEALTH INSURANCE 8/13/2013 $6 , 143 . 61 DAC - AUGUST 2013 HRA ADMIN FEE 8/13/2013 $ 15 . 00 EYEMED - AUGUST VISION INS . 8/13/2013 $53 .60 FIRST NON-PROFIT - 3RD QUARTER UNEMPLOYMENT INS 8/13/2013 $680 . 74 GLATFELTER - LIABILITY INS . 8/13/2013 $ 828.20 GUARDIAN - AUGUST DENTAL INS . 8/13/2013 $424. 34 GUARDIAN - AUGUST LIFE INS . 8/13/2013 $ 82.24 TOTAL BILLS PAID ON CITY RUN $9 , 535 . 88 TOTAL DISBURSEMENTS $815656 .23 YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING JULY 31 , 2013 ACT[IALS BY MONTH (Cash Basis) % ojFiscot 17% 25% Year`to-Date Totals FISCAL YEAR 3014 IACCOUNT NUMBER DESCRIPTION 43 lune43 d -73 Totals BUDGET % of Budget LIBRARY OPERATIONS REVENUES :Taxes 82-000-40-00-4005 PROPERTY TAXES-LIBRARY 49,980 283,907 71085 3402972 670,415 50.86% Intergovernmental I 82-000-41 -00-4120 PERSONAL PROPERTY TAX 1 ,056 1 ,032 2,089 5,000 41 .77% 82-000-41 -00-4170 STATE GRANTS 17,389 17,389 17,200 101 . 10% Fines & Forfeits 82-000-43-00-4330 LIBRARY FINES 796 1 , 112 1 , 134 3,041 91300 32.70°/ .Char es or Service 82-000-44-00-4401 LIBRARY SUBSCRIPTION CARDS 1 ,033 893 550 2,476 105000 24.76°/ 82-000-44-004422 COPY FEES 214 267 352 833 35000 27.76°/( 82-000-44-00-4440 PROGRAM FEES 51 164 73 288 1 ,000 28.80°/( 7nvestmentEamin s 82-000-45-00-4500 INVESTMENT EARNINGS 99 98 110 307 11300 23.630% Miscellaneous 82-000-48-00.4820 RENTAL INCOME 150 150 295 595 200 29.750/( ! 82-000-48-00-4824 DVD RENTAL INCOME 333 423 478 15234 53000 24.680/( 82-000-48-00-4832 MEMORIALS & GIFTS - 2,000 0.000/t 82-000-48-004850 MISCELLANEOUS INCOME 64 146 59 269 250 107.40% Other Financing Sources I 82-000-49-004901 TRANSFER FROM GENERAL 23,477 4,375 1 ,987 29,840 52, 174 57. 190/c TOTAL REVENUES: LIBRARY 94,642 291 ,535 13,155 399,332 778(639 51 .29% LIBRARY OPERATIONS EXPENDITURES Salaries & Wages 82-820-50-00-5010 SALARIES & WAGES 18,707 19,907 18)707 57,321 252,540 22.70°/r 82-820-50-00-5015 PART-TRAE SALARIES 13,567 13,067 12,757 39$ 91 195,000 20.20% gene ns 82-820-52-00-5212 RETIREMENT PLAN CONTRIBUTION 2,007 2, 136 207 61151 27,988 21 .98% 82-820-52-00-5214 FICA CONTRIBUTION 2,408 22461 2,346 73215 33,572 21 .49% 82-820-52-00-5216 GROUP HEALTH INSURANCE 133435 61387 1 ,637 21 ,459 945116 22. 80% 82-820-52-00-5222 GROUP LIFE INSURANCE 44 44 44 131 595 22.04% 82-820-52-00-5223 DENTAL INSURANCE 1 ,411 (563) 424 1 ,273 51926 21 .48% i 82-820-52-00-5224 VISION INSURANCE 54 54 54 161 643 25.01 % 82-820-52-00-5230 UNEMPLOYMENT INSURANCE 579 - 579 2,500 23. 14% 82-820.52-00-5231 LIABILITY INSURANCE 19987 4,375 1 ,987 8,350 287184 29.63% Contractual Services 82-820-54-00-5412 TRAINING & CONFERENCES 26 26 500 5.20% 82-820-54-00-5415 TRAVEL & LODGING 37 37 600 6. 13% 82-820-54-00-5426 PUBLISHING & ADVERTISING 100 0.00% 82-820-54-00-5440 TELECOMMUNICATIONS 952 692 13643 1100 14.94% 82-820-54.00-5452 POSTAGE & SHIPPING - - - 500 0.00% t 82-820-54-00-5460 DUES & SUBSCRIPTIONS 123000 0.00% i 82-820-54-00-5462 PROFESSIONAL SERVICES 752 717 11914 31383 29,000 11 ,67% 82-820-54-00-5466 LEGAL SERVICES - 200 0.00% 82-820-54-00-5468 AUTOMATION 21558 21558 35,000 7.31 % 82-820-54-00-5480 UTILITIES 564 564 12,600 4.48% 82-820-54-00-5495 OUTSIDE REPAIR & MAINTENANCE 33 33 5,000 0.66% 82-820-54-00-5498 PAYING AGENT FEES - - 562 562 749 75.07% I YORKVILLE PUBLIC LIBRARY BUDGET REPORT FOR THE PERIOD ENDING JULY 31 , 2013 ACTUALS BY MONTH (Cash Basis) % oJFiscal Year 8% 17% M. Year-toDateTotals FISCAL YEAR 2014 ACCOUNT NUMBER DESCRIPTION - May-13 June-13 July-13 Totals .BUDGET '. % of Budget Su lips 82-820-56-00-5610 OFFICE SUPPLIES 944 944 81000 11 .79% 82-820-56-00-5620 OPERATING SUPPLIES - 84 84 81000 1 .05% 82-820-56-00-5671 LIBRARY PROGRAMMING 68 52 120 1 ,000 12.02% 82-820-56-00-5685 DVD'S 21000 0.00% 82-820-56-00-5698 MEMORIALS & GIFTS 395 (395) 21000 0.00% 82-820-56-00-5699 MISCELLANEOUS 250 0.00% TOTALFUNDREVENUES 94,642 291,535 ` 13,155 399,332 778,439 5139% TOTAL FUND EXPENDITURES 57,903 509191 43,890: ;51,984 771,363 10*70°/0 FUND SURPLUS (DEFICIT) 36,740 241,344 (3007$5) 247,348 71276 i LIBRARY DEBT SERVICE REVENUES 83-000-40-00-4015 PROPERTY TAXES-DEBT SERVICE 583037 329,673 8,227 395,937 771 ,763 51 .30% 83-000-45-00-4500 INVESTMENT EEARNINGS - - 200 0.00% TOTAL REVENUES: LIBRARY DECE 585037 329,673 8,227 395,937 7719963 51.29% LIBRARY DEBT SERVICE EXPENDITURES ; 2005B Bond 83-830-83-00-8000 PRINCIPAL PAYMENT 335,000 0.00% 83-830-83-00-8050 INTEREST PAYMENT 6,700 6,700 13,400 50.00% 2006 Bond 83-830-84-00-8000 PRINCIPAL PAYMENT - 100,000 0.00% 83-830-84-00-8050 INTEREST PAYMENT 192619 19,619 393238 50.00% 2013 Re fun Bond 83-830-99-00-8000 PRINCIPAL PAYMENT 170,000 0.00% 83-830-99-00-8050 INTEREST PAYMENT 27,615 27,615 112,000 24.66% i TOTAL FUND REVENUES 58,037 3290673 , 8,227,% 395,937 771,963 51..29% TOTAL FUND EXPENDITURES - 53,934 - 53,934 769,638 7;01 to FUND SURPLUS (DEFICIT) 58,037 275,739 8,227 342,002 2,325 i i I I I i I YORKVILLE PUBLIC LIBRARY BUDGET REPORT I FOR THE PERIOD ENDING JULY 31 , 2013 i ACTUALS BY MONTH (Cwh BasU) % ofFucal Year: 8% 17% ? 25% Year-to-Date Totals FISCALYEAR "14 1ACCOUNT NUMBER DESCRD'7ION Me •13 June-13 July13 Totals ':BUDGET '.% of Budget LIBRARY CAPITAL REVENUES 84-000-42-00-4214 DEVELOPMENT FEES 29,500 39000 7,350 39,850 203000 199.25% 84-000-45-00-4500 INVESTMENT EARNINGS 1 1 2 3 20 14.90% TOTAL REVENUES: LIBRARY CAPITAL 29,501 3,001 7,352 39,853 20,020 199.07% I I LIBRARY CAPITAL EXPENDITURES 84-840-54-00-5460 DUES & SUBSCRIPTIONS 35500 0.00% 84-840-56-00-5635 COMPUTER EQUIPMENT & SOFTWARE 2,061 2,061 0.00% 84-840-56-00-5683 AUDIO BOOKS - - 145 145 - 0.00% 84-840-56-00-5684 COMPACT DISCS & OTHER MUSIC 393 273 666 0,00% 84-840-56-00-5685 DVD'S 446 273 719 0.00% 84-840-56.00-5686 BOOKS 538 2, 154 2,692 353350 7.62% TOTAL FUND REVENUES 29,501 ; 3,001 71352 : 39,853 200920 . 1199.07%. TOTAL FUND EXPENDITURES - 3,437 2,845 6,283 38,$50 ; 16a7% FUND SURPLUS (DEFICIT) 29,501 (437) 41506 33,579 (18,830) " I I i i I i I I I I I, i j i l I I' i 4E: 17:00:48 GENERAL LEDGER ACTIVITY REPORT F-YR: 14 GL440000.WOW ACTIVITY THROUGH FISCAL PERIOD 03 Z. JOURNAL # ENTRY DATE ITEM TRANSACTION DESCRIPTION VENDOR CHECK INVOICE DEBIT CREDIT -000-24-00-2480 (L) ESCROW - MEMORIALS & GIFTS L 05/01/2013 BEGINNING BALANCE 4,063.86 GJ-130619RC 06/20/2013 02 RC MAY DEP. TO MEMORIAL & GIFT 722.00 TOTAL PERIOD 01 ACTIVITY 0.00 722.00 GJ-130530LB 07/05/2013 02 JUNE DEPOSITS 69.00 GJ-130605RC 06/10/2013 01 RC MEMORIAL & GIFT EXPENSE 1,543.88 TOTAL PERIOD 02 ACTIVITY 1,543.88 69.00 3 AP-130712 07/02/2013 01 BOOKS BAKER & TAYLOR 103442 2028227891 211.18 07/02/2013 02 BOOKS BAKER & TAYLOR 103442 2028271713 106.52 GJ-130731LB 07/31/2013 10 JULY DEPOSITS 25.00 TOTAL PERIOD 03 ACTIVITY 317.70 25.00 TOTAL ACCOUNT ACTIVITY 1,861.58 816.00 ENDING BALANCE 3,018.28 GRAND TOTAL 0.00 3,018.28 TOTAL DIFFERENCE 0.00 3,018.28 YORKVILLE PUBLIC LIBRARY CASH STATEMENT AS OF JULY 319 2013 FISCAL YEAR 2014 May June July August September October November December January February March April 2013 2013 2013 2013 2013 2013 2013 2013 2014 2014 2014 2014 Library Old Second $ 1509787 $ 121 ,960 $ 374,743 Operations Building Old Second 15,690 41,753 41 ,809 Development Fees Library Operations IMET 333,913 334,003 334,097 _ Reserve Library Illinois Funds 17,425 283,945 40 Operations Library Debt Illinois Funds 81,309 89,536 Service Library Earthmover 25 25 25 Operations Total: $ 5179840 $ 862,996 $ 840,251 - PAYROLL 1 ST PAY PERIOD $ 18,401 $ 19,079 $ 18,236 _ 2N° PAY PERIOD 18,288 18,492 17,581 - 3RD PAY PERIOD _ Total $ 36,689 $ 37,572 $ 35,817 JULY 2013 CIRCULATION July 2013, All Locations, All Patron Types, All Item Types Check- All Check- All Holds Holds Check- Transactions out+ outs Renewals Placed Filled ins Usage Renewals or o r nh f i us Yorkville yk Public 20695 9621 8792 829 568 1609 8897 0 Library- YKBB-3 Yorkville borrowed 1329 items from other libraries in July. Yorkville lent 811 items to other libraries in July. Reciprocal transactions at Yorkville in July=429 Patrons added= 136 Items added =430 e-books checked out=388 e-audio books checked out= 39 July Yorkville OMNI users= 106 i July Public Relations Articles — Photos - Kendall Country Record - Beacon News Patch - Sun Times Web Site Meetings, Workshop Staff Meeting System Reports Augustine-DeBord Iwanski RAILS Assembly — Pfister- DeBord j Marc Reporter Training- DeBord I Programs, Activities Number Attending Adult Programs Adult Book Discussion 2nd Thursday of each month 5 Lunch Time Book Club 2nd Wednesday of each month 5 Men ' s Book Club 3rd Thursday of each month 5 Friends Meeting 13 Threads and More 12 Drop-in Job Search and Resume Help 3 The Magic of Summer Adult Reading Program Young Adult Programs Teen Meeting (4 Times) 40 i Pre-Teen Meeting (3 Times) 19 HELP - Helping Environments for Local People 42 Children Programs Minnows and Moms (4 times) 88 Silly Sharks 11 Jellyfish Jubilee 10 j Little Snappers Book Club (3 Programs) 36 Little Mackerels (3 Programs) 66 Piranha Lunch Club (2 Programs) 15 Read with Paws 6 America Summer School visit (4 times) 100 Summer Reading Program — Gone Fishing for Books Patron Count 6618 Teens Volunteers Marianna Gatz, Michelle Kush, Andrew Gatz, Mariana Gatz, Maddie Martin, Zoey Rocen, Lexi Weiss, Madalyn Zagajowski Scott Stevens and Diego Navaro, Oscar Quiroz Volunteers Work-Net Representative (Drop in Job Search) i Meeting Room Library- 6 City- Rent-4 Gifts and Memorials $25 . 00 Memorial for Bob Mayes from LaDonna Tweety I Upcoming Adult Programs at the Yorkville Public Library 902 Game Farm Rd-Yorkville,IL 60560-(630)553-4345-www.yorkville.lib.il.us Lunch Bunch Book Club - Noon 'Threads & More" Group -10:00-12:00 Meets on the 1 st Tue of each month Meets on the 2nd Wed of each month. August 14 :84 Aug b &Sept 3 This group is a combination Read any book by Lynn Austin of people who like to knit, crochet, quilt, sew,or 1YN4NAL„„ 1 needlepoint. No registration ��. �� + `y - needed. Just bring your ALA u s T�� unfinished project to work on during the meeting. NThis is a great time to meet fellow"threaders”for a creativity blast! Drop in Job Search and Resume Help Thursday,August 8 1:00-3:00 Evening Adult Book Club - 7:00 pm Do you need assistance exploring job opportunities on-line Meets on the 2nd Thurs of each month. or does your resume need enhancing? Drop in for one-on- one assistance through a • partnership with the Illinois August 8 ILLINOIS WorkNet Center in U g ROBER • wo rk N et Yorkville. No registration Heading Out to Wonderful GO001CK - �r CENTER required. by Robert Goolrick IrY V Sat. &Sun Aug 31 &Sept 1 The Friends of the Library Annual Used Book Sale Men's Book Club - 7:00 pm This is the Friends major Meets on the 3rd Thurs of each month. fund raiser for the year. Mark you calendar! Aug 15—The Greatest Generation by Tom Brokaw Sept 19—The River of Doubt by Candice Millard Start Your Own Home Composting Monday, Oct 7 at 7:00 :DOUB. A representative from the Conservation Foundation TkI ER will be on hand to discuss how to start your own home composting cllE U[sT program with helpful tips and L NHI11111\ tricks. i I I cli 0 Memorandum To : Library Board EST, �a3s From : Jeff Weckbach, Administrative Intern i ® ® � Bart Olson, City Administrator ;A p Date: August 9 , 2013 �LE Subject : Library Survey Summary : A modified proposal for a survey of library services . Background : Last year, the City conducted a City Services Survey of all residents . The information gathered in that survey has provided useful information to City Council, which has been helpful in best aligning the goals of the Council . Gathering public input on different library related topics could provide information which can assist the library in aligning programming, operations, inventory and others to best serve the public . After a first proposal by the City, the Library Board then drafted their own survey. The City has now made created a new survey which is a combination of both proposals . Analysis Based on the Library Board ' s proposed survey, staff was able to make several modifications to their own survey. Below is a detailed list of the changes made, with an accompanied explanation for the change : Page 2 - What is your survey passcode? This item was added to the original survey in order to generate validity. Having a passcode for survey takers to enter will ensure that individuals only take the survey once and do not take the survey multiple times . Page 3 - How often do you use the library? This question ' s responses were modified to a standard unit of time measurement (monthly) for ease of use . Listing multiple units of time (i . e. daily, weekly, monthly, yearly) can confuse a survey taker and yield ineffective results . Page 4 — Since you do not use the library regularly, please tell us why? We combined the answers suggested by the Library Board with the City ' s original suggestions to cover more potential responses . Page 5 - When is the most convenient time for you to visit the library? The responses were changed to a rank order. This will provide more information as to the days and times in which individuals are able to use the library, i i Page 6 - Which three of the items listed below are your main reasons for using the library? This question is included in the proposal , because it will generate responses which will demonstrate why individuals typically come to the library. Limiting the options to the top three choices will also tell staff the major reasons a person uses the library. The City Council did a similar question for resident priorities on City Council goals, and has used this to make budget decisions . Page 7- What changes would make you visit the library more often? Page 8 - What items are important for the library to address? The logic behind these questions is that they will provide direction to the library board when making future decisions on how to best allocate funding when it becomes available in order to meet the desires of the residents . Page 9- How often is the material you are looking for available? Page 9- In instances where you do not have access to the materials you desire, what is typically the main reason? This question was included in the survey to provide information on how often individuals j are not able to find the material they are looking for. It is accompanied by a comment section in order to allow the individual to expand on why they were or were not able to find a particular item, thereby providing further insight. Page 10- Library Facilities This page was included in order to determine individual ' s level of satisfaction with various aspects of the library ' s facilities . These responses could provide direction into how the library is organized and identify areas of improvement for consideration in a capital budget. Page 11 , 12 , 13 - Library Services Page 14- Library Staff This section was modified from a "check all that apply" format to a likert scale . By asking each individual to rate their satisfaction, staff will be able to determine more information related to the specific service. By only asking what they would use, one leaves out an opportunity to find out why they are not using the service. Including the likert scale will also point out a satisfaction level which can be monitored year over year as well for increases or decreases in service levels . Additionally, the phrasing of the Library ' s suggested question actually asks two questions in one ("have you used" or "would you use") . Page 15 - Communication This section was added and reflects the verbiage used in the city services survey. The information gathered from these responses will help to identify how patrons are able to find information related to library events, thereby citing notifying staff of the most effective methods to reach their patrons . I Page 16 - How many times in the past year have you used the Library's website to access the catalog and databases? By asking for the number of times an individual has used the website to access the I i I catalog as opposed to asking if they have used the catalog, staff will be able to derive more information as to the frequency of use. i Page 16 - Please rate your satisfaction with the online catalog (PrairieCat) . This question was modified from three values to five in order to keep question consistency throughout the entirety of the survey. Page 16 - Please rate your satisfaction with the use of the following parts of the online catalog (PrairieCat) . This question was modified to a likert scale in order to point out a satisfaction level which can be monitored year over year as well for increases or decreases in service levels . This forinat would be more ideal for analysis purposes year over year, as the number of individuals who participate in the survey can vary over years and potentially skew the responses . Page 18 - Library ' s Website This page was included in order to assess patron ' s satisfaction levels with various aspects of the library ' s website in order to provide information on how to best format and construct the website for enhanced usability. Page 19- Library Programs These questions were modified to limit responses to the three most important responses . The information gathered in this manner can allow library staff to better focus their attention on offering the classes which would be most likely to be attended by respondents . Page 20- What program or programs are not currently offered by the library that you would like to see offered? This question was added in order to potentially generate new ideas for programming. I i Page 21 - Please write any additional comments or list any issues that you would like to see the library consider as it plans for the future. This section was added in order to allow for respondents to provide any comment related to the library and to generate suggestions for improvement. Page 21 - Is there any way in which this survey can be improved? i This question was included in order to improve the survey over a period of time for errors which may have not be noticed by staff or to enhance the survey taking experience for the respondent . i Page 22 - Demographic Data This section was modified to reflect the demographic data collected in the city services survey. This information will help to validate responses in order to make generalizations about particular demographic groups ' needs and preferences . It will also determine how representative the information collected is of the entire population . i I I The following questions were removed from the Library Board ' s survey because staff felt they would not generate an adequate amount of pertinent information or that the information could be derived from other sources . Do Y ou or members of your household currently have a Yorkville Public Library car? If fund become available what additional hours would you prefer the Library be open? Have you ever used the wireless internet service at the Library? Have you ever used the public internet computers at the Library? Overall , rate your satisfaction with the quality of the internet service at the Library. Have you ever used the reference books at the Library? Do you have access to the internet at home? What social media are you comfortable using? I Recommendation : Staff seeks direction this item . i I i i I I I i i i I In order to serve the needs of our community , the Yorkville Public Library is seeking input on a variety of issues . Your response will help us greatly in our planning process . I i i i i I i i i i I i i I i i I I • i 2 . How often do you use the library2 ONever OLess than once a month O1 -2 times per month O3-5 times per month O5+ times per month Comments: i i i i i i it i III III !,111 1 4. When is the most convenient time for you to visit the library? Please rank from most convenient to least with I representing the most convenient. Weekday mornings Weekday afternoons Weekday evenings (after 5 :00pm) Saturdays Sundays I( i I i I I I I I it I I i i pi F6 .FWhat ha nges would make you visit the library more often? (Choose the three most important) ElGreater access to the copier or fax machine El An improved childrens area ElMore newspapers More information on what the library offers F A higher quality of programs El An improved slection of Audio books ElAn improved selection of Non Fiction Books ❑ An improved selection of Fiction Books An improved Young Adults section El An improved selection of Bestsellers An improved DVD selection 1-1 An improved location Greater access to the computers and/or internet More pleasant staff ElA larger quantity of programs Increased hours Comments: i I i I i I I� i I, I I, i i IS I 18 .MHow often is the material you are looking for available? Always Most of the time Some of the time Rarely Never N/A O O O O O O Comments: i 9 . In instances where you do not have access to the materials you desire, what is typically the main reason? I I O Library had material was in the library's database but was checked out I OLibrary had material on the subject but I could not find the where subject material was located OLibrary had material on the subject but I could not find the specific item on the self OLibrary had the material but the staff could not find it OThe library did not have the material , but they used interlibrary loan to order it OThe library did not have material on the subject Comments: i I I i I I E i I i I i I I 11 . Please rate your satisfaction with the following services , Very satisfactory Satisfactory Neutral Dissatisfied Very dissatisfied N/A Quiet reading room O O O O O O Small group study rooms O O O O O O Large meeting room rental O O O O O O Voters registration O O O O O O Copy machines O O O O O O Summer reading programs O O O O O O Test proctoring O O O O O O Interlibrary loan O O O O O O Microfilm reader O O O O O O Local History room O O O O O O Self checkout machines O O O O O O Magnifying reading O O O O O O machine Adult book discussion O O O O O O groups Children's programs O O O O O O i i I i I I i i i I I i i I I i I i I 13. Please rate your satisfaction with the following services. Very satisfied Satisfied Neutral Dissatisfied Very dissatisfied N/A Quality of book collection O O O O O O ! Quantity of book collection O O O 0 O O I Quality of media collection O O O O O O I Quantity of media O O O O O O collection Quantity of E-books 0 O O O O O Reference section Quality O O O O O O Telephone service O O O O O O Children's programming O O O O O O Foreign language materials O O O O O O Adult programming O O O O O O Displays O O O O O O Comments: I i i I i I i i i j i i 15. Which of the following are ways you would like to receive information about library issues , services , programs, and events2 (Choose the three most important) Newsletter FWebsite RFacebook Twitter FKendall County Record Beacon News F] Yorkville Patch FIWSPY Radio FlOther (please specify) i i i I I i i i i i I I I i i FI -9. Which of the Library's databases offered thru our website have you used ? (Check all that apply) PrairieCat catalog (your access to our consortia-wide collection) RFirstSearch (access to a state-wide catalog ) . Ancestry (Genealogy- available only inside the library) F] OMNI Overdrive (e-book and a-audio book downloads) i F] Gale Reference Center (full text newspaper and magazine articles) Novelist (reader's advisory tool) F1Illinois Legal Aid I 20. What other types of digital content and databases would you use if funding became available? (Check all that apply) Reference USA Language Learning I i Learning Express Library (test prep. and improvement) F] Automotive how to (Chilton's or other) Downloadable magazines Downloadable movies Downloadable music I i I i i i I i i I I I I I OEM IN F22. ndicate your interest in the following types of Adult programming. (Choose the three most important) Speakers and lecturers El Job search and resume writing ElEntertainers and performers El Craft and hobby ElHealth and wellness El I'm not interested in Adult programs at the library ElPersonal Finance 23. Indicate your interest in the following types of classes. (Choose the three most important) i How to use our databases F] Microsoft Word How to download an a-book to my device El Microsoft Excel ElBasic computer management Digital photography management -1 Social media use Genealogy ElEmail management El I don't need any classes i i i i I i i ; i I I I i iiffis i 27. Please write any additional comments or list any issues that you would like to see the library consider as it plans for the future. a I i i v i 28. Is there any way in which this survey can be improved ? i i I i i i i i i i i I I I i 1 33. What is your gender? OMale OFemale 34. What local clubs and/or organizations do you belong to? 35. What do you do for entertainment or enjoyment9 i i I i i i i I i I i i i i I 1 YORKVILLE PUBLIC LIBRARY SURVEY 2013 To better serve the needs of the community we would like your input ! Please help the Yorkville Public Library plan for the future by completing this survey. Surveys are available online at https ://www . or in print form available at the Library, 902 Game Farm Rd . Please complete online or return to the Library by ( one month after release ) LIBRARY USAGE i I I 1 . Do you or members of your household currently have a Yorkville Public Library card ? ❑ Yes ❑ No 2 . Have you or members of your household visited the Library in the past 12 months ? ❑ Yes • once a week ❑ once a month ❑ once every six months ❑ less frequent • No Tell why you have not visited the Yorkville Public Library in the past year. (Check all that apply. ) ❑ New to area, have not used yet ❑ I' m not a reader ❑ Hours inconvenient ❑ Library is difficult to use ❑ Lack of time ❑ Lack of transportation ❑ Have no need for library services ❑ Age, disability • Prefer to purchase books ❑ Not sure • Use another library ❑ Other 3 . When is the most convenient time for you to visit the Library? ❑ Weekday mornings ❑ Weekday afternoons • Weekday evenings ( after 5 :00pm ) • Saturdays ❑ Sundays i 4 . If funds become available what additional hours would you prefer the Library be open ? ❑ Later on weekday evenings OR ❑ Sunday afternoons Comments on Library usage i LIBRARY INTERNET AND DATABASE USAGE j 5 . Have you ever used the wireless internet service at the Library? • Yes • No 6 . Have you ever used the public internet computers at the Library ? ❑ Yes I i ❑ No 7 . Overall , rate your satisfaction with the quality of the internet service at the Library . ❑ Excellent ❑ Good ❑ Fair ❑ Poor 8 . Have you used the Library website to access the catalog and databases ? ❑ Yes ❑ No 9 . Have you used the online catalog ( PrairieCat ) to : ( Check all that apply . ) ❑ Search for an item ❑ Renew an item ❑ Place a hold on an item ❑ Review my account 10 . 1 find the online catalog ( PrairieCat ) • Difficult to use • Easy to use • I don' t use the catalog 11 . Which of the Library' s databases offered thru our website have you used or would you use ? ( Check all that apply . ) ❑ PrairieCat catalog (your access to our consortia -wide collection ) • FirstSearch (access to a state -wide catalog ) • Ancestry ( Genealogy — available only inside the library) • OMNI Overdrive (e- book and a- audio book downloads) j • Gale Reference Center ( full text newspaper and magazine articles ) • Novelist ( reader' s advisory tool ) • Illinois Legal Aid 12 . Overall, rate the quality of the Library website (www . yorkville . lib . il . us) ❑ Excellent ❑ Good ❑ Fair ❑ Poor 13 . What other types of digital content and databases would you use if funding became available ? ( Check all that apply. ) • Reference USA • Language learning • Learning Express Library (test prep . and improvement) • Automotive how to (Chilton' s or other) • Downloadable magazines • Downloadable music • Downloadable movies 14 . Have you ever used the reference books at the library? • Yes • No Comments on internet and database usage LIBRARY SERVICES 15 . Which of the Library services have you or would you use (Check all that apply. ) ❑ Quiet reading room ❑ Interlibrary Loan • Small group study rooms ❑ Microfilm reader • Large meeting room rental ❑ Local History room • Voters registration ❑ Self checkout machines ❑ Copy machines ❑ Magnifying reading machine ❑ Summer reading programs ❑ Adult book discussion groups ❑ Test proctoring ❑ Children' s programs ; I ! • Teen programs ❑ Adult programs • Home- bound delivery ❑ Scanner/fax ( if made available ) ❑ Member of Friends volunteer group ❑ E- Pay for fines and bills ( if made available ) ❑ Drive up book drop ( if made available) ❑Wireless printing ( if made available ) 16 . Do you find the library (Check all that apply . ) • Comfortable ❑ Well organized • Has ample seating & tables ❑ Well lighted ❑ Quiet enough ❑ Too noisy ❑ Has adequate parking ❑ Clean ❑ Comments 17 . Overall, rate the quality of the Library and its services . ❑ Excellent ❑ Good ❑ Fair ❑ Poor Comments on Library building and services PROGRAMMING AND CLASSES 18 . What types of Children' s programming are you interested in ? ( Check all that apply . ) ❑ Story times ❑ Family programs ❑ Book clubs ❑ Educational/enrichment ❑ Cultural ❑ Craft and hobby ❑ Computer use ❑ Gaming 19 . What types of Adult programming are you interested in ? ( Check all that apply . ) • Speakers and lecturers • Entertainers and performers • Health and wellness • Personal finance • Job search & resume writing • Craft and hobby • List specific programs you would be interested in ❑ I' m not interested in programs at the library 20. What types of classes are you interested in ? ( Check all that apply . ) ❑ How to use our databases ❑ How to download an a- book to my device • Basic computer management • Social media use ❑ Email management ❑ Microsoft Word ❑ Microsoft Excel ❑ Digital photography management ❑ Genealogy • List specific classes you would be interested in • I don't need any classes 21 . Would you be willing to pay a nominal fee for programs and classes? j ❑ Yes ❑ No Comments on programming and classes STAFF 22 . Library staff: ( Check all that apply . ) • Friendly & courteous • Answer phone calls in a professional manner • Informed and professional • Approachable & helpful • Respectful of my privacy ❑ Able to find what I need • Available when needed • Take too long to help • Unable to help me 23 . Overall, rate the quality of the Library staff service . n Excellent ❑ Good ❑ Fair ❑ Poor Comments on staffing TELL US ABOUT YOU 24 . Are you ❑ Male ❑ Female i 25 . Age ❑ 17 and under ❑ 18 - 30 o30 - 5O ❑ 50 and over 26 . Do you live within the Yorkville city limits ? ❑ Yes ❑ No 27 . Do you have access to the internet at home ? ❑ Yes ❑ No 28 . Where does the majority of the information you seek come from ? j ❑ Internet ❑ Printed books or newspapers ❑ TV & radio 29 . What social media are you comfortable using ? ❑ Facebook ❑ Tumblr ❑ Twitter ❑ other 30 . What local clubs and/or organizations do you belong to or are interested in ? 31 . What do you do for entertainment or enjoyment? Thank you very much . Your input is appreciated !