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Public Works Packet 2013 08-20-13 Co.o United City of Yorkville '" 800 Game Farm Road EST. _ 1835 Yorkville, Illinois 60560 -4 Telephone: 630-553-4350 O L Fax: 630-553-7575 �C E AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, August 20, 2013 6:00 p.m. City Hall Conference Room Citizen Comments: Minutes for Correction/Approval: July 16, 2013 New Business: 1. PW 2013-36 Kendall Marketplace Infrastructure 2. PW 2013-37 Kane /Kendall Council of Mayors (KKCOM) Project Selection 3. PW 2013-38 2013 Road to Better Roads Program a. Contract Award for MFT Work b. Contract Award for Non-MFT Work Old Business: 1. PW 2013-22 Sunflower Estates Drainage Additional Business: 2013/2014 City Council Goals—Public Works Committee Goal Priority Staff "Road improvement maintenance program" 2 Eric Muse "Capital Improvement Planning(River Road Bridge in 2013)" 6 Rob Fredrickson,Eric Muse,Bart Olson "Sidewalk improvement maintenance program" 8.5 Eric Muse UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, August 20, 2013 6:00 PM CITY HALL CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- l. July 16, 2013 ❑ Approved ❑ As presented ❑ With corrections --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2013-36 Kendall Marketplace Infrastructure ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 2. PW 2013-37 Kane/Kendall Council of Mayors Project Selection ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3. PW 2013-38 2013Road to Better Roads Program—Contract Awards for MFT &Non-MFT Work ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 1. PW 2013-22 Sunflower Estates Drainage ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- 0 CIP Reviewed By: Agenda Item Number d J $ •n Legal ❑❑ Minutes Finance ESL -� 1836 Engineer ❑ -_� City Administrator El Tracking Number .4 City y Human Resources E]� wn sw �© Community Development ❑ Police ❑ Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Minutes of the Public Works Committee—July 16, 2013 Meeting and Date: Public Works—August 20, 2013 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Committee Approval Submitted by: Minute Taker Name Department Agenda Item Notes: DRAFT UNITED CITY OF YORKVILLE PUBLIC WORKS COMMITTEE Tuesday, July 16, 2013, 6:00pm Yorkville City Hall, Conference Room 800 Game Farm Road In Attendance: Committee Members Chairman Diane Teeling Alderman Jackie Milschewski Alderman Larry Kot Alderman Ken Koch Other City Officials City Administrator Bart Olson Community Development Director Krysti Barksdale-Noble Public Works Director Eric Dhuse Engineer Brad Sanderson Alderman Joel Frieders Administrative Intern Jeff Weckbach Other Guests: Kelly Knierim, S & K Development The meeting was called to order at 6pm by Chairman Diane Teeling. Citizen Comments: None Previous Meeting Minutes June 18, 2013 The minutes were approved as read. New Business 1. PW 2013-32 River Road Bridge Authorization of Contract Changes Nos. IA, 6B, 8 & 9 Mr. Sanderson presented these change orders for consideration. He said Kendall County was the lead designer while the City took the lead on construction. Construction began November 2012 and the final paving is scheduled for this week. Construction is 80% federally funded and 20% local money. He detailed the change orders as follows: Change #la was for removal of a large chunk of concrete on the abutment. This amount is $3,065.74. Change#6b is for additional labor costs due to the abutment construction. It was planned to use the west abutment as a cofferdam, however, due to the heavy rains this Spring, this structure failed. These costs were $19,588.77. Page 1 of 4 Change #8 was for relocating material stockpiles. There was a joint project with IDNR and some materials had to be re-located on-site. This cost was $7,500. Change#9 was for a splice/additional length for H-piles since the bedrock was shorter than thought. This resulted in approximately$2,870 in extra costs. The total additional cost for these changes is $83,852.92—a 6% increase from the original estimate. The total cost to date is $1,547,000+. Overall, the costs are still within the City budget. Chairman Teeling asked why it was planned to use the cofferdam when it was defective. Mr. Sanderson said there may have been a structural reason and Mr. Olson added that the cofferdam was only going to be used temporarily. Ms. Milschewski asked how the soil borings would have missed a large piece of concrete. Two borings were taken, but the location of boring could affect the findings according to Brad. Alderman Kot inquired if there would be further change orders. There will be more orders according to Mr. Sanderson since this was a very old bridge and due to the coordination of the IDNR projects. He said there will also be change orders deleted. Mr. Kot said these orders seem to be justified, but if the firms doing the work are consistently underbidding, the City needs to take notice. Mr. Dhuse added that there will be change orders for the additional pavement due to the curve in the road and to stop erosion on King Street. The Fall Roadway Program will include a bid for completion of the street to Rt. 47. Mr. Olson cautioned that the Rt. 47 project will generate multiple change orders. He said the State has their own unique standards that are strict. The paving and utility relocations will also need to be monitored. There will also be a change to the retaining wall,paving and some restoration. Credits can also be expected. This item moves to consent agenda. 2. PW 2013-33 Cannonball Trail LAFO Engineering Agreem en t and Budget Amendment Mr. Olson said this item is an engineering agreement with EEI to manage and design the roadway project. The budget amendment is to accelerate the project which is budgeted for FY'16/17. The road is in poor condition and Alderman Frieders asked if the project could be moved up. The City met with Kane/Kendall Council of Mayors and the Council said they could fund it earlier than thought. The City will save some money by not "band-aiding"the repairs according to Mr. Olson. He said it is a small project budget-wise with $135,000 being the City's share and a total cost of$435,000. He recommended moving forward on this project. Shoulders will be added to the road. Alderman Kot asked if another project would be delayed by moving this one forward. He said he is OK with this project, however, at another recent meeting, the committee was seeking funding for a Sunflower project. Mr. Olson said the Cannonball project had been approved in a 5-year plan and was based on federal funding. Mr. Kot asked if there is additional money for Sunflower and Bart replied that the 2013 budget is looking positive. Ms. Milschewski was in favor of the Cannonball project while Alderman Koch echoed Mr. Kot's comments. This will move forward to the regular Council agenda for further discussion. Page 2 of 4 3. PW 2013-34 FY 15 Roadway Program Mr. Sanderson updated the committee on the roadway program. The first project is the Bristol Avenue water main that will be constructed in advance of the Rt. 47 work. He also stated that there are 2 different sources of money: from MFT which has specific guidelines and from city-wide capital. There are 2 separate contract awards that will come before the City. He presented IDOT paperwork including a resolution that must be sent to the Council to authorize use of MFT funds. Bids will be let in early August with work starting in September and ending in October. Next year's program will include water lines and sanitary sewer to be constructed prior to the Rt. 47 work. Storm sewers and drainage improvements on State Street will begin this Fall. Alderman Milschewski asked if any work is being done on McHugh. Mr. Dhuse said it was paved 5 years ago and the future work will join up with McHugh. Alderman Kot commented that he is pleased the work is moving forward so that residents can see results from the road fee. Chairman Teeling added that it will also show residents that the City could not move forward without the tax. Alderman Milschewski stated that she is hearing negative comments that the tax is called a"vehicle"tax. Mr. Olson gave a breakdown of the costs as to where the funding originates for the roadway project: MFT: $250,000 City-wide capital: $600,000 Sewer: $340,000 Water: $845,000 There is still an unfunded liability of$1,035,000. He commented that the General Fund and Water Fund are both improved and he hopes some of the $1,035,000 will be funded as a result of improvements from the previous year. He also suggested looking at water rates charged by other cities to determine if Yorkville should have a pay-by-use and thereafter based on additional cubic feet. He wants to consider this prior to starting the budget process. In conclusion, the resolution will move forward to the next Council meeting on the Mayor's report. 4. PW 2013-35 Bristol Aven ue Water Main Con tract Award Bids were taken July 9th for the Bristol Avenue water main project with 4 bids received and one below the city estimate. Brandt Builders submitted the bid of$127,563 and Mr. Sanderson recommended approval. Alderman Kot asked if there would be many change orders and Brad replied it is a straight- forward project. The committee approved this recommendation. Old Business 1. PW 2013-26 Prairie Gardens Unit 4 Letter of Credit Ms. Barksdale-Noble said the letter of credit was slated to be called,but the developer could not be found. The developer later reached out to the City and will work with Brad and Krysti to resolve the outstanding items. They will also execute a PIC agreement and a new punchlist will be generated. The LOC will likely be reduced and staff is asking if the call for the LOC should be rescinded. Page 3 of 4 Ms. Kelly Knierim was present on behalf of S & K Development and said there are 2 buildings left to build,but other improvements are finished. Some paving remains and she said they are committed to finishing the project. This will move to the Council consent agenda. Additional Business: Ms. Milschewski asked about the completion date for Heustis St. and Mr. Dhuse said it would be next week. She also noted that the street is marked (J.U.L.I.E.) for water line. Mr. Dhuse was not aware of any further work there and suggested that a resident may have called J.U.L.I.E. Alderman Koch said Sunflower flooded again on June 29th and came close to residents'basements. Mr. Dhuse said he made contact with the farmer(discussed at a previous meeting) about renting a small part of his land for a grass buffer against flooding and the farmer has to consult his landlord. Mr. Sanderson noted that EEI will be working on a design and will have information for the next committee meeting. Alderman Kot asked that Sunflower and State Street be placed on the August agenda to discuss in relationship to the next budget. Kot said this is an important issue and it cannot be ignored. The estimated cost for a remedy for Sunflower is $130,000 and $50,000 for State Street. There was no further business and the meeting was adjourned at 6:41 pm. Minutes respectfully submitted by Marlys Young Page 4 of 4 0 CIP Reviewed By: Agenda Item Number J� $ 06 Legal El NB, #1 Finance ❑ ESL -� 1836 Engineer ■ -_� City Administrator E] Tracking Number .4 City y Human Resources El� wn sw _© Community Development ❑ PW 2013-36 � Police F-1 Public Works ❑ Agenda Item Summary Memo Title: Kendall Marketplace Improvements Meeting and Date: pW Committee—August 20, 2013 Synopsis: Update Memo Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: Memorandum To: Bart Olson, City Administrator EST. 1 lass From: Brad Sanderson, EEI Ob CC: Eric Dhuse, Director of Public Works Boa, p' Krysti Barksdale-Noble, Community Dev. Dir. <LE`o.'�y♦,= Lisa Pickering, Deputy City Clerk Date: August 7, 2013 Subject: Kendall Marketplace Improvements Background: The City acquired two funds to complete improvements associated with the development of Kendall Marketplace. One fund was to be used for the Cannonball/Beecher Road public improvements (project account balance of$1,779,831.34 * ) and the other was to be used for the on-site private punchlist improvements (* improvement account balance of$174,688.46 * ). A summary as to the status of where the City is with the completion of the improvements is as noted below: Public Improvements The following work items have been completed or are in the process of being completed: • Intersection improvements at Cannonball Trail and Rt 47 (currently under construction —approx.. $900,000 remaining to complete) • Land acquisition along Cannonball Trail associated with intersection improvements (completed) • Land acquisition at Rt 34 and Beecher(completed) The remaining work items for the public improvements are associated with various punchlist items along Beecher Road. Private Improvements The following work items have been completed or are in the process of being completed: • Various punchlist items on-site. • Grading of park site. The remaining work items for the private improvements are associated with various punchlist items, addressing the deficiencies with the detention basin and completing the park site improvements. Questions Presented: 1. Should the City proceed with the completion of the public improvement punchlist items along Beecher Road? 2. Should the City proceed with the completion of the completion of the on-site punchlist, detention basin improvements, and park site improvements? Discussion: Public Improvements A copy of the current public improvement punchlist is attached for your information. We are estimating that this work will cost $50-55,000. We recommend that we engage Geneva Construction who is our current contractor on the Rt 47 and Cannonball Intersection Improvements to complete the work. The funding source would be the same. We estimate that there will still be a significant balance that will remain after the completion of all the work. Private Improvements A copy of a proposal from Encap to complete the necessary work ($52,235) on the detention basin is attached. We are recommending to proceed with the proposal. A copy of the current private improvement punchlist is attached for your information. We are estimating that this work will cost $37-43,000. We recommend that we engage Geneva Construction who is our current contractor on the Rt 47 and Cannonball Intersection Improvements to complete the work. We understand that the park site is planned to ultimately be a ball field. As a part of the improvements, the placement of the infield clay and sodding of the outfield is being proposed. City forces are planning on completing this work. We are estimating that this work will cost $15-20,000. We estimate that there will still be a balance that will remain after the completion of all the work. Action Required: Consideration of authorization to proceed with the proposed work as described above. * Account information provided by The Bank of New York Mellon Trust Company as of July 2, 2013. The Bank of New York Mellon Trust Company, N.A. 2 pages Balances as of EOD 712113 YORKVILLE 07 SSA 2006-113 (Cannonball/Beecher) 396841 YORKVILLE SSA 07 PROJECT ACCOUNT $1,779,831.34 396843 YORKVILLE SSA 07 DEBT SERVICE FUND $683,809.07 396845 YORKVILLE SSA 07 RESERVE FUND $1,490,795.11 396846 YORKVILLE SSA 07 Rebate Fund $0.00 396847 YORKVILLE SSA 07 ADMIN. EXPENSE FUND $4,029.32 396848 YORKVILLE SSA 07 SPEC. REDEMPTION FUND $6.60 TOTAL $3,958,471.44 YORKVILLE 07 BUSINESS DISTRICT(Storm Water/Wtr Imp) 396859 YRKVLE BUS DIST 07 DEBT SERV RESERVE F $340,720.01 396860 YRKVLE BUS DIST 07 SALES TAX ACCOUNT $7.51 396861 YORKVILLE BUS DIST 07 BOND FUND $0.00 396864 YRKVLE BUS DIST 07 ADMIN EXPENSE FUND $17,059.98 396865 YORKVILLE BUS DIST 07 REBATE FUND $0.00 TOTAL $357,787.50 YORKVILLE SALES TAX 2007(Kendall Marketplace) 396923 YORKVILLE SALES TAX 07 DEBT SERV RESER $590,050.21 396924 YORKVILLE SALES TAX 07 IMPROVEMENT FUN $174,688.46 396925 YRKVILLE SALES TAX 07 BUS DIST ALLOC F $8.10 396926 YORKVILLE SALES TAX 07 ADMIN EXP. FUND $17,468.23 396927 YORKVILLE SALES TAX 07 REBATE FUND $0.00 397106 YORKVILLE SALES TAX 07BOND FUND $0.00 TOTAL $782,215.00 May 31, 2013 Ms. Krysti Barksdale-Noble Community Development Director United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 ! 1 Re: Kendall Marketplace Jam- United City of Yorkville Kendall County, Illinois Ms. Barksdale-Noble: Representatives from Engineering Enterprises, Inc. performed an onsite punch list inspection of the public improvements for the above referenced project. A summary of the punch list items is listed below: 1. Barricades at the end of Beecher Road should be permanently set into the stone, similar to the one which is already set. 2. Two (2) Type III barricades need to be installed where Gillespie Lane ends. 7 3. Public sidewalk needs to be installed along the south side of Gillespie Lane, per approved plans. 4. Storm structures #450 and #197 needs to be cleaned and repaired. f 5. A construction entrance needs to be installed at topsoil pile north of Gillespie Lane. 6, Silt fence must be placed around topsoil pile north of Gillespie Lane. 7. Pavement stripping is required near Isabel Drive and Route 34. 8. There are several areas of damaged curb that need to be removed and replaced (approx. 100 FT). 9. The shared-use path is damaged near Lot 11 and requires repair.. 10. There are several areas of damaged surface course that will require milling and replacement. (approx. 100 SY). 11. There are several areas of damaged binder course that will require patching (approx. 100 SY). 52 Wheeler Road, Sugar Grove, IL 60554— (630) 46&6700 tel — (630) 466-6701 fax—www,eeiweb.com JOB NO: Y01 131 PREPARED BY. BPS DATE: May 31.2013 PROJECT TITLE: Kendall Marketplace Engineer's Opinion of Probable Construction Cost ITEM UNIT NO. ITEM UNIT QUANTITY PRICE AMOUNT 1 BARRICADE INSTALLATION LS 1 $ 3,000.00 $ 3,000.00 2 PCC SIDEWALK SF 5,500 $ 7.00 $ 38,500.00 3 MISCELLANEOUS STORM SEWER REPAIRS LS 1 $ 7,500.00 $ 7,500.00 T1F+ 4 CONSTRUCTION ENTRANCE INSTALLATION LS 1 $ 4,000.00 $ 4,000.00 5 SILT FENCE LS 1 $ 2,000.00 $ 2,000.00 6 PAVEMENT MARKINGS LS 1 $ 1,500.00 $ 1,500.00 7 REMOVE AND REPLACE B6.12 CURB AND GUTTER FOOT 100 $ 35.00 $ 3,500.00 + 8 SHARED USE PATH REPAIR LS 1 $ 2,500.00 $ 2,500.00 l� 9 PAVEMENT MILLING Sy 100 $ 15.00 $ 1,500.00 10 SURFACE COURSE PLACEMENT Sy 100 $ 90.00 $ 9,000.00 FK 11 IPAVEMENT PATCHING Sy 100 $ 70.00 $ 7,000.00 t 9 12 MEDIAN ISLAND REMOVAL AND REPLACEMENT LS 1 $ 5,000.00 $ 5,000.00 SUB-TOTAL ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST $ 85,000.00 10%CONTINGENCY $ 8,500.00 TOTAL ENGINEER'S OPINION OF PROBABLE CONSTRUCTION COST $ 93,500.00 3t bo® G:\Public\Yorkville\2011\Y01131-D Kendall Marketplace Improvements\Punchlist\EOPC Punchlist.xls 'ICA P Inc . Practical Land Improvement Solutions for Over 35 Years 1709 Afton Road Sycamore.IL 60178 Phone:(815)899-1621 Fax:(815)899-6821 www.encapinc net PROPOSAL NO. 13-0411 B April 24, 2013 Ms. Laura Schraw City of Yorkville 800 Game Farm Road Yorkville, IL 60560 P: 630-553-8574 F: 630-553-7264 RE: Kendall Marketplace- NW Corner of Cannonball and IL Route 34, Yorkville, IL # DESCRIPTION OF WORK UNIT #OF UNITS UNIT COST COST 1 Willow Removal & Burn Piles AC 1 $6,160.00 $6,160.00 Erosion Control/Shoreline Stabilization (includes coir log installation, topsoil import, 2 gully repair, seeding) LF 920 $20.00 $18,400.00 3 1 Inter-Seed Bare Areas on Slopes Acre 1.5 $1,560.00 $2,340.00 Plug Install (Spring 2013, includes 1/2 of the 4 total plugs and enclosures) Each 2000 $3.00 $6,000.00 5 Cattail Control - Herbicide Aeplication Each 2 $1,150.00 $2,300.00 6 Cattail Control- Cut& Remove Each 1 $2,000.00 $2,000.00 Plug Install (Fall 2013, other 1/2 of plugs and 7 enclosures) Each 2000 $3.00 $6,000.00 2013 Sub-Total $43,200.00' 8 Mana ement-2014 (includes 3 site visits YEAR 1 $3,500.00 $3,500.00 9 Prescribed Burn - Fall 2014 AC 2.2 $925.00 $2,035.00 10 Management- 2015 (includes 3 site visits) YEAR 1 $3,500.00 $3,500.00 2014 and 2015 Sub-Total $9,035.00' TOTAL $52,235.00 Payment Agreement United City of Yorkville, (hereinafter "Client') shall be solely liable for the timely payment of all amounts invoiced under this proposal. Invoices will be tendered by ENCAP, Inc. ("ENCAP") from time to time, but no more frequently than every two weeks, and shall be due and payable upon receipt. If Client objects to all or any portion of an invoice, Client shall nevertheless timely pay the undisputed amount of such invoice and promptly advise ENCAP in writing of the reasons for disputing any amount. Client shall pay an additional charge of two (2) percent(or the maximum percentage allowed by law, whichever is lower) of the invoiced amount per month for any payment received by ENCAP more than thirty (30) calendar days from the date of the invoice, excepting any portion of the invoiced amount in dispute and resolved in favor of Client. Payments shall first be applied to accrued interest and then to the unpaid principal amount. Yorkville - Kendall Marketplace Proposal 13-0411 B If Client fails to pay invoiced amounts within thirty (30) calendar days of the date of the invoice, ENCAP may at any time, without waiving any other claim against Client and without incurring any liability to Client, suspend or terminate performance under this Agreement as long as any hazardous conditions created by ENCAP'S previously performed services are rendered non-hazardous to Clients employee's, agents and subcontractors, the general public, and the environment. Termination shall not relieve Client of its obligation to pay amounts incurred up to termination. ENCAP shall be entitled to recover any and all costs of collection associated with recovery of amounts due under this Payment Agreement, including but not limited to reasonable attorney's fees. Client will indemnify and hold harmless ENCAP and its representatives, agents, employees, and successors and assigns from and against any and all claims, suits, actions, losses, penalties, fines, and damages of any nature whatsoever, and shall pay any reasonable attorney's fees, expert witnesses fees, and ENCAP fees, and court costs arising or resulting from (1) Client's breach of this Agreement; or (2) Client's negligence or intentional misconduct. Client shall accept full responsibility for payment notwithstanding any other agreement with owner or other party, and in no event will any provision in a contract, agreement, or understanding which conditions Client's payment to ENCAP upon receipt of the payment from any other party relieve Client from responsibility for payment to ENCAP. By: ENCAP, Inc. By: United City of Yorkville Jonathan Koepke Date Laura Schraw Date Yorkville - Kendall Marketplace Proposal 13-0411 B SMITH ENGINEERING CONSULTANTS, INC. 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A EX I'-200' CHK 6Y; INT.' VERT SCALE: 2 of 46 _..-- S P"fi NONE 0 CIP Reviewed By: Agenda Item Number J� $ 06 Legal El NB, #2 Finance ❑ ESL -� 1836 Engineer ■ -_� City Administrator E] Tracking Number .4 City y Human Resources El� wn sw _© Community Development ❑ PW 2013-37 � Police F-1 Public Works ❑ Agenda Item Summary Memo Title: KKCOM Call for Projects Meeting and Date: PW Committee—August 20, 2013 Synopsis: Approval of Application Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Consideration of Approval Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: .��° Co.� 0, Memorandum To: Bart Olson, City Administrator GMT - -- 36 From: Brad Sanderson, EEI [m CC: Eric Dhuse, Director of Public Works ;16 V[m CC: f) Krysti Barksdale-Noble, Community Dev. Dir. ' ALE►v�~ Lisa Pickering, Deputy City Clerk Date: August 9, 2013 Subject: KKCOM—Call for Projects Backaround: The Kane-Kendall Council of Mayors (KKCOM) recently announced a call for projects in accordance with the attached document. Generally, KKCOM funds two types of projects, STP (reconstruction projects) and LAFO (milling and resurfacing projects). In recent times, the City has taken advantage of the program and has received funding for Fox Road (LAFO), Game Farm Road (STP) and Cannonball Trail (LAFO). Question Presented: Should the City submit an application for the 2013 Call for Projects? Discussion: In order to be eligible for federal funding, a roadway must have a FAU Route designation. An exhibit indicating the FAU routes in the City is attached. Staff has reviewed the City's eligible roadways and is recommending that Mill Street be submitted for this particular call for an LAFO project. Staff has preliminarily reviewed the potential rating/scoring of the project and has determined that it will most likely be the highest scoring eligible street in the City. If selected, the project would be 75% funded by the KKCOM. We are estimating a total project cost of$269,440 ($187,410 STP, $82,030 Local). A copy of the project application along with the cost estimate is attached for your review. Action Required: Consideration of authorization to submit application for 2013 Call for Projects. KKCOM K A N E I K E N DAL L COUNCIL OF MAYORS KANE/KENDALL COUNCIL OF MAYORS MAYOR JEFFERY SCHIELKE,Council Chairman 41 WO 1 Burlington Road • St.Charles,Illinois 60175 PRESIDENT LARRY KELLER,Council Vice-Chairman (630)584-1170 THOMAS B.RICKERT,Executive Director 14 Chicago Metropolitan MIKE SULLIVAN,Council Director Agency for Planning JENNIFER BECKER,Planning Liaison Surface Transportation Program (STP) Call for Projects The Kane/Kendall Council of Mayors is announcing a call for Surface Transportation Program (STP) Projects. See the attached Council Methodology for details regarding eligible project types, participating costs, and funding ratios. Eligibility Eligible applicants are limited to villages, cities, and counties located within the Council area: Aurora Elgin Maple Park South Elgin Batavia Geneva Montgomery St. Charles Big Rock Gilberts North Aurora Sugar Grove Burlington Hampshire Oswego Virgil Campton Hills Kane County Plano West Dundee Carpentersville Kaneville Pingree Grove Yorkville East Dundee Kendall County Sandwich Elburn Lily Lake Sleepy Hollow Application Submission To apply for funding, a project application form and location map must be submitted to the Kane/Kendall Council of Mayors by the close of business (4:30 pm) on Friday, August 30, 2013. Submit applications electronically to: Kane/Kendall Council of Mayors ATTN. Mike Sullivan, Council Director / Jennifer Becker, Regional Planning Liaison Email: planning staff 0-co.kane.il.us Timeline April 18 Call for Projects August 30 Deadline for Application Submission September CRS ratings performed by Council Staff October 17 Initial project presentations / Staff rankings to Transportation Policy Committee/ Transportation Policy Committee Recommendation Questions? For additional information, please contact Council staff at 630-584-1170. KKCOM K A N E / K E N D A L L COUNCIL OF MAYORS KANE/KENDALL COUNCIL OF MAYORS MAYOR JEFFERY SCHIELKE,Council Chairman 41 W01 1 Burlington Road - St.Charles,Illinois 60175 PRESIDENT LARRY KELLER,Council Vice-Chairman (630)584-1170 THOMAS B.RICKERT,Executive Director MIKE SULLIVAN,Council Director Chicago Metropolitan JENNIFER BECKER,Regional Planning Liaison Agency for Planning Surface Transportation Program (STP) Project Priority Methodology Adopted November 10, 2005 (updated December 4, 2012) The Kane/Kendall Council of Mayors Surface Transportation Program (STP)funds three types of projects: A) Roadways and Intersections B) Transit and Non-Highway C) Local Agency Functional Overlay(LAFO) projects. Project applications are considered for funding and weighted against other projects according to their project type.The specific project priority methodology for each project type is described below. A. ROADWAYS AND INTERSECTIONS Each Surface Transportation Program (STP) highway project shall be evaluated using five categories. Each category is assigned a weighted value. The assumption is that the higher the weight of a category, the greater the significance of the category in terms of benefit from the project. In addition, the Council should place emphasis on highway projects that have benefit over more than a local area. The five categories are: 1. Road Condition (15%) 2. Safety (15%) 3. Traffic Volume (25%) 4. Local Commitment (30%) 5. Transportation Control Measures (15%) 1. Road Condition: (maximum of 15 points) Four condition criteria comprise this category. The criteria are keyed to the IDOT Condition Rating Survey (CRS). The CRS range is as follows: Condition Range Point Value Poor 0-4.5 15 Fair 4.6-6.0 10 Satisfactory 6.1 -7.5 5 Good 7.6-9.0 0 2. Safety: (maximum of 15 points) The point value assigned in this category is based on the ability of the local agency to clearly demonstrate a correlation between the proposed project and an improvement in vehicle and/or pedestrian/bicyclist safety. Examples include reduction of accident rates, crosswalk implementation, signalization, and speed reduction. The number of points awarded in this category will be determined by the Council Liaison, subject to review by the Transportation Policy Committee. 3. Traffic Volumes: (maximum of 25 points) This category assigns a point value based on existing Average Daily Traffic (ADT) volumes. The point values range as follows: Two Lane Rood Points Four Lane Road Points 20,000 ADT+ 25 35,000 ADT+ 25 19,000-19,999 24 32,500-34,999 24 18,000- 18,999 23 30,000-32,499 23 17,000- 17,999 22 27,500-29,999 22 16,000- 16,999 21 25,000-27,499 21 15,000- 15,999 20 22,500-24,999 20 14,000-14,999 19 20,000-22,499 19 13,000-13,999 18 17,500- 19,999 18 12,000-12,999 17 15,000- 17,499 17 11,000-11,999 16 12,500- 14,999 16 10,000-10,999 15 10,000- 12,499 15 9,000-9,999 14 9,000-9,999 14 8,000-8,999 13 8,000-8,999 13 7,000-7,999 12 7,000-7,999 12 6,000-6,999 11 6,000-6,999 11 5,000-5,999 10 5,000-5,999 10 4,000-4,999 9 4,000-4,999 9 3,000-3,999 8 3,000-3,999 8 2,000-2,999 7 2,000-2,999 7 1,000- 1,999 6 1,000-1,999 6 0-999 5 0-999 5 4. Local Commitment: (maximum of 30 points) The point value assigned in this category is based on additional sponsorship, demonstration of financial commitment and a local level commitment of project follow-through. The point value ranges are as follows: Action Cumulative Points Local Commitment to fund Phase II +15 Multi-Jurisdictional Sponsorship(additional 5 pts.will be added for each additional sponsor) +5-10 Demonstration of Financial Commitment(resolution or copy of approved CIP or budget) +5 5. Transportation Control Measure Benefits: (maximum of 15 points) If a highway project includes an aspect which exceeds the usual benefit to single occupancy vehicles, and which will substantially promote the use of other alternative transportation modes, the project is eligible to earn up to fifteen points in this category. Examples include, but are not limited to, highway projects providing a bicycle or pedestrian facility which forms part of a larger pedestrian or bicycle system, or a highway project improving the accessibility to/from a transit station. The number of points awarded in this category will be determined by the Council Liaison, subject to review by the Transportation Policy Committee. B. TRANSIT AND NON-HIGHWAY PROJECTS Transit and other non-highway transportation projects are eligible for STP funding. These projects shall have a minimum of two Council members as sponsors. Effort will be made to rank these projects against other STP projects submitted, however,the Council shall give strong consideration to transit and non-highway projects that: 1. Have a transportation impact over more than a local area. 2. Include participation of more than one transportation agency. 3. Have a significantly safety benefit to pedestrians, bicyclists or vehicles. 4. Have a significant impact on congestion reduction. C. LOCAL AGENCY FUNCTIONAL OVERLAY(LAFO) PROJECTS Each LAFO project under consideration for funding in the STP program shall be evaluated using three categories. Each category will be assigned a weighted value. The assumption is that the higher the weight of a category, the greater the significance of the category in terms of benefit from the project. In addition, the Council should place emphasis on projects that will have benefit over more than a local area. The three categories are: 1. Road Condition (30%) 2. Traffic Volume (50%) 3. Consideration of regional and community needs (20%) 1. Road Condition: (maximum of 30 points) Four condition criteria comprise this category. The criteria are keyed to the IDOT Condition Rating Survey (CRS). The CRS range is as follows: Condition Range Point Value Poor 0-4.5 30 Fair 4.6-6.0 20 Satisfactory 6.1 -7.5 10 Good 7.6-9.0 0 2. Traffic Volumes: (maximum of 50 points) This category assigns a point value based on existing Average Daily Traffic (ADT) volumes. The point values range as follows: Two Lane Rood Points Four Lane Road Points 20,000 ADT+ 50 35,000 ADT+ 50 19,000-19,999 48 32,500-34,999 48 18,000-18,999 46 30,000-32,499 46 17,000-17,999 44 27,500-29,999 44 16,000-16,999 42 25,000-27,499 42 15,000-15,999 40 22,500-24,999 40 14,000-14,999 38 20,000-22,499 38 13,000-13,999 36 17,500- 19,999 36 12,000-12,999 34 15,000- 17,499 34 11,000- 11,999 32 12,500- 14,999 32 10,000-10,999 30 10,000-12,499 30 9,000-9,999 28 9,000-9,999 28 8,000-8,999 26 8,000-8,999 26 7,000-7,999 24 7,000-7,999 24 6,000-6,999 22 6,000-6,999 22 5,000-5,999 20 5,000-5,999 20 4,000-4,999 18 4,000-4,999 18 3,000-3,999 16 3,000-3,999 16 2,000-2,999 14 2,000-2,999 14 1,000- 1,999 12 1,000-1,999 12 0-999 10 0-999 10 3. Consideration of Regional and Community Needs (maximum of 20 Points) Benefit Regional Points Community Points Low 3 3 Moderate 5 5 High 10 10 Additional Criteria and Recommendations 1. Prioritization of Projects: The Transportation Policy Committee at each quarterly meeting shall vote on and approve an updated 5-year fiscally constrained STP Program. Each updated program shall include updated prioritization of projects, updated project costs, and letting dates. 2. Project Submittals: Submittals for STP, Transit, and LAFO projects may be submitted only in response to a specific call for projects announced by the Council. 3. Local Match Ratio: The local agency shall fund Phase I engineering (E1) locally. The match ratio for Phase II engineering (E2) and right-of-way shall be at a maximum Federal percentage of 50%. The match ratio for construction and construction engineering (CE) of STP projects shall be at a maximum Federal percentage of 75% if the sponsoring agency funds Phase II engineering locally; otherwise the match ratio for construction and E3 shall be at a maximum Federal percentage of 70%. 4. LAFO projects: • E1 and E2 shall be locally funded. • The match ratio for construction and CE shall be at a maximum Federal percentage of 75%. • A minimum of 5% and a maximum of 20% of the Council's annual STP program shall be allocated to LAFO projects. If no LAFO projects are in the program in any given year, the minimum % requirement may be waived upon approval by the Transportation Policy Committee. • The maximum amount of federal funding for a LAFO project shall not exceed $500,000. • If a disproportionate number of LAFO project applications are submitted such that the 20% maximum is overly restrictive in regards to funding these projects, the maximum % may be increased upon approval by the Transportation Policy Committee. • If agencies submit multiple LAFO projects applications during a call for projects, they shall also prioritize those projects when submitted. 5. STP Funds for Engineering and ROW: STP projects submitted will be prioritized as described in this Project Priority Methodology. Funds for engineering would be programmed for fiscal years prior to when the priority methodology indicates a contract letting. Funds for ROW would be programmed in the same manner. Funding for engineering and ROW acquisition shall not take precedence over construction funding. Members are encouraged to expedite the timetable of their project by performing Phase I and Phase II engineering and ROW acquisition with local funds. 6. Funding Cap: All funding increases above the original approved funding level will require the project sponsor to submit a request for approval to be voted upon at a Transportation Policy Committee meeting. All project cost increases greater than 20% of the cost estimate developed at the time of Phase I engineering approval, will be the sole responsibility of the project sponsor. Funding increase requests for the construction phase of STP projects shall not be considered until Phase I engineering has been approved. 7. Federal Maximum: The maximum funding approved for any specific project shall be no more than 50% of that year's total federal allotment, with a maximum limit of$2,500,000 in federal funding, inclusive of all phases. 8. Budget Integrity: The annual and multi-year budgetary constraints shall be maintained at all times except by vote of the Council to advance fund a project. 9. STP Projects on State Routes: The policy of the Council shall be to discourage the use of Council STP funds on State jurisdiction routes. The Council shall strictly enforce its policy that municipalities sponsoring projects on State routes must provide one half the local match for all phases that are being funded--50/50 for E2, ROW, and Construction. Only projects involving an intersection improvement with State routes would be subject to STP funding eligibility. 10. Flexibility: the Transportation Policy Committee and the Council should at all times remain flexible when approving projects for STP funding. Allowance for non-technical decisions must be maintained. Variances to these rules will be allowed if a majority of the Transportation Policy Committee's members present vote to make an exception for a specific project. 11. Before and After Bicycle Level of Service (BLOS) and Pedestrian Level of Service (PLOS) Calculations: To help raise awareness of the need for bicyclist and pedestrian accommodations in roadway projects, all STP projects submitted must include calculations on the before-and-after BLOS and PLOS. This can be done by using the simple on-line calculator found on the League of Illinois Bicyclists website: hftp://www.bikelib.org/bike- planning/bicycle-level-of-service) -. r �, •�, _ __fir___, i r, _ I l 7u — ILI F'W4r — 4 o Z ia IE uuxa:l o z u8Ulua,d — ��•—. � 4 p "HAW-, _��,. 1Ra X0 Y 1 ; —' e J > d `' a �€" co Uri rD9 JU2Q' 41 �' R o J —Bridge ow lanuewwt LL. mo m iii 9 amurea�I 9' — `` f I, � a — � Jvhn ua-4s - :_ w l -I �-;, a C d C W O O ww X11 �- tl5 Uor ,Y C — _ -6 ww — ry 1y L a ci $ v _ -- — — — I �... _ v MZ 10 dl C 1`lI � \ W u "° 0 ow in 0 f I 1 KKCOM KANE/ KENDALL COUNCIL OF MAYORS KANE/KENDALL COUNCIL OF MAYORS MAYOR JEFFERY SCHIELKE,Council Chairman 41 W01 1 Burlington Road • St.Charles,Illinois 60175 PRESIDENT LARRY KELLER,Council Vice-Chairman (630) 584-1170 THOMAS B. RICEERT,Executive Director Chicago Metropolitan MIKE SULLIVAN,Council Director Agency for Planning JENNIFER BECKER,Regional Planning Liaison STP Project Application/Methodology Data Sheet Date: 8/9/2013 Municipality: United City of Yorkville Street: Mill Street Functional Classification: Major Collector North/West Limit: Washington Street South/East Limit: IL 126(Schoolhouse Road) Type of Improvement(s): ❑ Add Lanes M Resurfacing ❑ Lighting ❑ Intersection Improvement ❑ Reconstruction ❑ ROW ❑ Signals ❑ New Road ❑ Sidewalks ❑ Bike/Ped Path ❑ Bridge ❑ Commuter Parking Other: f Jurisdition (check applicable category) ❑ State ❑ County ® Municipal ❑ Township Cross-Section(check applicable category) ® Urban ❑ Rural ® Two-lane ❑ Four-lane Estimated Cost Funding Request Projected Fiscal Year (enter most recent cost) Engineering-Phase I: $0,000.00 $0,000.00 Engineering-Phase ll-. 19,560 $0,000.00 2015 ROW: $0,000.00 $0,000.00 f Engineering-Phase III: 32,600 24,450 2016 Construction: 217,280 162,960 2016 Total: 269,440 187,410 Traffic Volumes Current ADT: 750 Projected ADT: 11,400 Project Length: 0.34 Daily VMT = ADT x Project Length Daily VMT: 256 Projected VMT:[C77 Road Condition:1.4 By Local I l By Liaison STP Project Application/Methodology Data Sheet (Page 2 of 3) Municipality: United City of Yorkville C Street: Mill Street FAU Route: 2517 North/West Limit: Washington South/East Limit: IL 126(Schoolhouse Road) Project Readiness (estimated time to project letting) 0-3 months 3-6 months C 6-9 months 9-12 months C' 12-15 months G Over 15 month Accident Experience (Roadways=average number of accidents for last 3 years per million VMT) (Intersections=average number of accidents for last 3 year per intersection) #of accidents #of accidents 1st year 10'7 2nd year 10.7 #of accidents 3rd year 10.7 Average for 3 years 10.7 —L ---i Bicycle Level of Service (BLOS) and Pedestrian Level of Service (PLOS) BLOS Before 4.05 _ BLOS After 2.57 PLOS Before E289::-- PLOS After 2.89 Local Commitment (check all that apply) ® Local Commitment to Fund Phase II (Provide more detail below that demonstrates local commitment or attach documentation if available.) The United City of Yorkville has received and has successfully completed similar Federally funded projects in the past and has budgeted the required local funding share at the appropriate time. ❑ Multi-jurisdictional Sponsorship List Partnering Agencies 1.) 2.) 3.) ❑ Financial Commitment (Provide supporting documentation, i.e., resolutions, copy of approved budget, CIP, etc., if available.) STP Project Application/Methodology Data Sheet (Page 3 of 3) Safety: Demonstrate a correlation between the proposed project and an increase in vehicle, pedestrian or bicyclist safety. Examples include reduction of accident rates, crosswalk implementation, signalization, and speed reduction. (Attach additional comments if necessary.) The new pavement surface will enhance the safety and rideability of the roadway.Safety will be increased through improved pavement cross slope and drainage,and improved pavement markings(crosswalks and stop bars). Transportation Control Measures Benefits: Explain how your project exceeds the usual benefit to single occupancy vehicles and substantially promotes the use of other more efficient transportation modes. Examples include highway projects providing a bicycle or pedestrian facility, which forms part of a larger pedestrian or bicycle system, or a highway project improving the accessibility of a transit station. (Attach additional comments if necessary.) N/A-This is a LAFO project and is intended to provide an"interim"improvement until a rehabilitation or reconstruction improvement can be funded. Additional Comments: This project will provide a valuable extension in the serviceable life of the roadway pavement by renewing the riding surface and providing effective diversion of surface drainage off the pavement and into the existing ditch system. The resulting improvement will extend the pavement life another 15 to 20 years by reducing the intrusion of surface drainage into the pavement and the resulting detrimental effects. Mill Street is a critical inter-city route on the east side of Yorkville,south of the Fox River,serving residential neighborhoods. Mill Street is the only north-south roadway other than IL 47 that connects IL 126 to Yorkville's downtown area and commercial properties. The roadway helps connect the southeast portion of Yorkville and parts of Oswego and Plainfield to the downtown area of the City. Circle Center Grade School is also located on this roadway, and the road serves as the primary vehicular and pedestrian access to the school. Prepared By (Name & Title): Christopher J.Ott,E.I.,Project Engineer(Engineering Enterprises,Inc.) 1 ai PuelpooM Z o u- ►-r LL J Z � ` r W ``� 4e Q O 0 (a�saoM Z ar+seal U. a L V / F' � 0Z LU LU D LU H - O J U a / 8 LUo LU Ln j� D Y `, ax d r _ i O cn (LLsz nvi)laa.ilS wvy �� " N Y X O Y w O LL j s snaH a m N o o , w , a6pu8 lab o a m a L Li (9Z d b�)laa I r. uosJa�aP ��S a6pla8/�6�� - _ uwew ueW x -0 ro r aaelS _ 2 O fY v Ln O C5 .° = n m E too M swepv ii m v ai LO � o ue. oy ue6JCW `° W 00 Q I I �6 I �h 1 f0 D G ul Lr, o c __ p V �oralberry a c D r d ZG ,cif'• ° b W a y c J H Im r ,y„ n � •Q? C �, PRELIMINARY COST ESTIMATE LAFOIMPROVEMENTS MILL STREET(FAU 2517) FROM WASHINGTON STREET TO IL 126(SCHOOLHOUSE ROAD) 1800 LF,22'E-E ON AVERAGE UNITED CITY OF YORKVILLE,KANE COUNTY,IL ITEM UNIT NO. DESCRIPTION UNIT QUANTITY PRICE AMOUNT 21101615 TOPSOIL FURNISH AND PLACE, 4" SO YD 0.0 $ 4.00 $ 25200110 SODDING,SALT TOLERANT SO YD 0-0 $ 10.00 $ 25200200 SUPPLEMENTAL WATERING UNIT 0.0 $ 300.00 $ 40600100 BITUMINOUS MATERIALS(PRIME COAT) GALLON 560.0 $ 2.00 $ 1,120.00 40600300 AGGREGATE(PRIME COAT) TON 30.0 $ 3000 $ 900.00 40603080 HOT MIX ASPHALT BINDER COURSE,IL 19 0,N50 TON 730.0 $ 70.00 $ 51,100.00 40600982 HOT-MIX ASPHALT SURFACE REMOVAL-BUTT JOINT SO YD 194.0 $ 1000 $ 1,940.00 40603335 'HOT-MIX ASPHALT SURFACE COURSE, MIX"D",N50 TON 490.0 $ 75.00 $ 36,750 00 42400200 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SO FT 360.0 $ 7.00 $ 2,520.00 42400800 DETECTABLE WARNINGS SO FT 40.0 $ 25.00 $ 1,00000 44000161 HOT-MIX ASPHALT SURFACE REMOVAL, 3" SO YD 00 $ 3.50 $ 44000500 COMBINATION CURB AND GUTTER REMOVAL FOOT 0.0 $ 10.00 $ - 44000600 SIDEWALK REMOVAL SO FT 360.0 $ 2.50 $ 90000 44201705 CLASS D PATCHES,TYPE II,5 INCH SO YD 170.0 $ 48.00 $ 8,160.00 44201709 CLASS D PATCHES,TYPE III,5 INCH SO YD 170.0 $ 45.00 $ 7,650.00 44201711 CLASS D PATCHES,TYPE IV,5 INCH SO YD 230.0 $ 42.00 $ 9,660.00 44300200 ,STRIP REFLECTIVE CRACK CONTROL TREATMENT FOOT 0.0 $ 1 00 $ 48102100 AGGREGATE WEDGE SHOULDER,TYPE B TON 0.0 $ 30.00 $ 60605000 COMBINATION CONCRETE CURB AND GUTTER,TYPE B-6.24 FOOT 0.0 $ 35.00 $ 67100100 MOBILIZATION LSUM 1"0 $ 11,000.00 $ 11,000.00 70102620 TRAFFIC CONTROL AND PROTECTION,STANDARD 701501 L SUM 1.0 $ 10,000.00 $ 10,000.00 70102630 "TRAFFIC CONTROL AND PROTECTION, STANDARD 701601 L SUM 0.0 $ 15,000.00 $ - 70102640 "TRAFFIC CONTROL AND PROTECTION,STANDARD 701801 L SUM 0.0 $ 5,000.00 $ 70106800 CHANGEABLE MESSAGE SIGN CAL MO 4.0 $ 1,100.00 $ 4,40000 70300100 SHORT-TERM PAVEMENT MARKING FOOT OA $ 2.50 $ 70300220 TEMPORARY PAVEMENT MARKING-LINE 4" FOOT 0.0 $ 0.50 $ 70301000 WORK ZONE PAVEMENT MARKING REMOVAL SO FT 0.0 $ 3.00 $ 78000100 'THERMOPLASTIC PAVEMENT MARKING-LETTERS AND SYMBOLS SO FT 0.0 $ 5.00 $ 78000200 'THERMOPLASTIC PAVEMENT MARKING-LINE 4" FOOT 0.0 $ 1.00 $ 78000400 ITHERMOPLASTIC PAVEMENT MARKING-LINE 6" FOOT 342.0 $ 2.00 $ 684.00 78000600 THERMOPLASTIC PAVEMENT MARKING-LINE 12" FOOT 0.0 $ 3.00 $ 78000650 THERMOPLASTIC PAVEMENT MARKING-LINE 24" FOOT 36.0 $ 5-00 $ 180.00 78100100 RAISED REFLECTIVE PAVEMENT MARKER EACH 0.0 $ 25.00 $ 76300200 RAISED REFLECTIVE PAVEMENT MARKER REMOVAL EACH 0.0 $ 5.00 $ 88600600 DETECTOR LOOP REPLACEMENT FOOT 0.0 $ 20.00 $ X6030310 FRAMES AND LIDS TO BE ADJUSTED(SPECIAL) EACH 12,0 $ 750.00 $ 9,000.00 XX003435 PORTLAND CEMENT CONCRETE DRIVEWAY REMOVAL AND REPLACEMENT SO YD 0.0 $ 60.00 $ - XX006947 HOT-MIX ASPHALT DRIVEWAY REMOVAL AND REPLACEMENT SO YD 477.0 $ 35.00 $ 16,695.00 RESTORATION SO YD 2,400.0 $ 9.00 $ 21,60000 $ TOTAL CONSTRUCTION COSTS (A) $ 195,259.00 -Cost Estimate assumes 2 25 inch binder,1.5 inch surface course and 10%patching \\milkyway\EEI_Storage\Docs\Public\Yorkville\2013\YO1328-C 2013 KKCOM Call for Projects\Eng\[2013 STP Application-Cost Estimate xlsjMILL STREET LAFO ENGINEERING ENTERPRISES,INC. CONSULTING ENGINEERS SUGAR GROVE,ILLINOIS 2010 STP APPLICATION PRELIMINARY COST ESTIMATE LAFO IMPROVEMENTS MILL STREET(FAU 2517) FROM WASHINGTON STREET TO IL 126(SCHOOLHOUSE ROAD) 1800 LF,22'E-E ON AVERAGE UNITED CITY OF YORKVILLE,KANE COUNTY,IL TOTAL CONSTRUCTION COSTS (A)-SEE FIRST SHEET $ 195,259.00 CONTINGENCY(2%) (B=A*0.02) $ 3,910.00 TOTAL CONSTRUCTION COST WITH CONTINGENCY AND 3%INFLATION UNTIL 2016(C=A*1.03A3+B) $ 217,280.00 PHASE I ENGINEERING(0%) (D=0*C) $ - PHASE II ENGINEERING(9%) (E=0.09*C) $ 19,560.00 RIGHT OF WAY(F) $ - PHASE III ENGINEERING AND MATERIAL TESTING(15%) (G=0.15*C) $ 32,600.00 ESTIMATED PROJECT TOTAL H=C+D+E+F+G) $ 269,440.00 Local Funding STP Funding Percentage Percentage Engineering-Phase I: 100% 0% Engineering-Phase 11: 100% 0% ROW: 100% 0% Engineering-Phase 111: 25% 75% Construction: 25% 75% Estimated Cost Funding Projected (enter most recent cost) Request Fiscal Year Engineering-Phase I: $ $ N/A Engineering-Phase II: $ 19.560.00 $ FY 15 ROW; $ - $ - N/A Engineering-Phase III: $ 32,600.00 $ 24.450.00 FY 16 Construction: $ 217.280.00 $ 162.960.00 FY 16 Total: $ 269,440.00 $ 187,410.00 Local Funding Engineering-Phase I: $ - Engineering-Phase II: $ 19,560.00 ROW: $ - Engineering-Phase III: $ 8,150.00 Construction: $ 54,320.00 Total: $ 82.030.00 \\milkyway\EEI_Storage\Docs\Public\Yorkville\2013\Y01328-C 2013 KKCOM Call for Projects\Eng\[2013 STP Application-Cost EStlmate.x1s]MILL STREET LAFO ENGINEERING ENTERPRISES,INC. CONSULTING ENGINEERS SUGAR GROVE,ILLINOIS 2010 STP APPLICATION 0 CIP Reviewed By: Agenda Item Number J� $ 06 Legal El NB, #3 Finance ❑ ESL -� 1836 Engineer ■ -_� City Administrator E] Tracking Number .4 City y Human Resources El� wn sw _© Community Development ❑ PW 2013-38 � Police F-1 Public Works ❑ Agenda Item Summary Memo Title: 2013 Roads to Better Roads Program Meeting and Date: PW Committee—August 20, 2013 Synopsis: Update Memo Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Consideration of Award Submitted by: Brad Sanderson Engineering Name Department Agenda Item Notes: Memorandum To: Bart Olson, City Administrator EST. _ 1836 From: Brad Sanderson, EEI CC: Eric Dhuse, Director of Public Works Krysti Barksdale-Noble, Community Dev. Dir. <C Ec° Lisa Pickering, Deputy City Clerk Date: August 15, 2013 Subject: 2013 Roads to Better Roads Program As you know, there are two funding sources for the 2013 Roads to Better Roads Program. Accordingly, we have prepared two separate bid documents for the completion of the work. Bid openings have been scheduled for 11:30 a.m. August 26th for both the MFT and non-MFT portions of the 2013 Roads to Better Roads Program. At the September 10th City Council meeting we plan to present our recommendations for contract award. 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June 2013 52 Wheeler Road LOCATION MAP .. � � ■ X11` ■ '11'11 !�� :�11 � � �1 II■■■; t; i - -. � ■ �. .■ 1111111 � . .'�'•�: �,� ■111 �����''- � 111■1 � ♦v � . .111111 ■■• . -� � � Sugar •ve, Illinois .1 1 466-6700 I www.eeiweb.com 0 CIP Reviewed By: Agenda Item Number J� $ 06 Legal El OB #1 Finance ❑ ESL -� 1836 Engineer ❑ -_� City Administrator ■ Tracking Number �� y Human Resources El 0'�! _© Community Development ❑ PW 2013-22 Police ❑ Public Works ❑ Parks and Recreation ❑ Agenda Item Summary Memo Title: Sunflower Estates Drainage Meeting and Date: Public Works—August 20, 2013 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: n/a Council Action Requested: discussion Submitted by: Bart Olson Administration Name Department Agenda Item Notes: