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City Council Minutes 2013 06-25-13 MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, HELD IN THE CITY COUNCIL CHAMBERS 800 GAME FARM ROAD ON TUESDAY, JUNE 25, 2013 Mayor Golinski called the meeting to order at 7 : 00 p .m. and led the Council in the Pledge of Allegiance . ROLL CALL Deputy City Clerk Pickering called the roll. Ward I Colosimo Present Koch Present Ward II Milschewski Present Kot Present Ward III Funkhouser Present (left at 7 : 03 and returned at 7: 47) Frieders Present Ward IV Spears Present (via telephone) Teeling Present Also present: Deputy City Clerk Pickering, City Attorney Orr, Deputy Chief of Police Hilt, Deputy Chief of Police Klingel, Public Works Director Dhuse, Finance Director Fredrickson, Community Development Director Barksdale-Noble, Director of Parks and Recreation Schraw, EEI Engineer Sanderson, and Administrative Intern Weckbach. OUORUM A quorum was established. AMENDMENTS TO THE AGENDA None . PRESENTATIONS Aurora Area Convention & Visitors Bureau Update Chris Hamilton, Executive Director of the Aurora Area Convention & Visitors Bureau (AACVB), gave the City Council an update on the AACVB ' s efforts to promote tourism for its' members (see attached) . PUBLIC HEARINGS None. CITIZEN COMMENTS ON AGENDA ITEMS None. CONSENT AGENDA 1 . Water Department Reports for March & April 2013 (PW 2013 -25 ) 2 . Prairie Gardens Unit 4 Letter of Credit — authorize City Clerk to call State Bank of Illinois Letter of Credit No. 2001-27 in the amount of$ 164, 784. 74 (PW 2013 -26) 3 . Riverfront Park OSLAD Project Agreement — authorize Mayor to execute (PW 2013 -29) 4 . Intergovernmental Agreement for Kendall County Transportation Alternatives Program Funding to the United City of Yorkville to Construct Multi-Use Trails and Sidewalks along Route 47 — authorize Mayor and City Clerk to execute (PW 2013 -30) 5 . Route 47 Parking Lot Contract Award — award contract to D Construction, Co. in an amount not to exceed $330, 546. 37 (PW 2013 -3 1 ) Mayor Golinski entertained a motion to approve the consent agenda. So moved by Alderman Colosimo; seconded by Alderman Koch. Motion approved by a roll call vote. Ayes-7 Nays-0 Milschewski-aye, Koch-aye, Teeling-aye, Frieders-aye, Kot-aye, Colosimo-aye, Spears-aye MINUTES FOR APPROVAL Mayor Golinski entertained a motion to approve the minutes of the regular City Council meeting of May 28, 2013 , as presented. So moved by Alderman Milschewski; seconded by Alderman Koch. Motion unanimously approved by a viva voce vote . BILLS FOR PAYMENT (Informational) : $ 1 ,407,982 . 10 The Minutes of the Regular Meeting of the City Council — June 25, 2013 — Page 2 of 3 REPORTS MAYOR' S REPORT Ordinance 201341 Approving a Fourth Amendment to Lease-Donation Agreement for the Blackberry Creek Property by and between the City and CorLands (CC 2013 -49) Mayor Golinski entertained a motion to approve an Ordinance Approving a Fourth Amendment to the Lease-Donation Agreement for the Blackberry Creek Property by and between the City and CorLands and authorize the Mayor and City Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Teeling. Motion approved by a roll call vote. Ayes-7 Nays-0 Koch-aye, Teeling-aye, Frieders-aye, Spears-aye, Kot-aye, Colosimo-aye, Milschewski-aye ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. PUBLIC WORKS COMMITTEE REPORT Sunflower Estates HOA SSA (PW 2013 -27) A motion was made by Alderman Teeling to rearm the FY 14 budget narrative regarding items #R1 — Property Taxes — Sunflower SSA and #E1 — Pond Maintenance and direct staff to mail HOA dues increase notices, a project description, and a notice of a town hall meeting to go over the proposed increase to HOA dues; seconded by Alderman Colosimo . Motion approved by a roll call vote. Ayes-7 Nays-0 Teeling-aye, Frieders-aye, Kot-aye, Colosimo-aye, Spears-aye, Milschewski-aye, Koch-aye Fox Hill HOA SSA (PW 2013 -28) A motion was made by Alderman Teeling to reaffirm the FY 14 budget narrative regarding items #Rl — Property Taxes — Fox Hill SSA and 4E — Trail Maintenance and direct staff to mail HOA dues increase notices, a project description, and a notice of a town hall meeting to go over the proposed increase to HOA dues; seconded by Alderman Milschewski . Motion approved by a roll call vote. Ayes-7 Nays-0 Frieders-aye, Spears-aye, Kot-aye, Colosimo-aye, Milschewski-aye, Koch-aye, Teeling-aye ADMINISTRATION COMMITTEE REPORT Ordinance 2013 42 Declaring the United City of Yorkville's Compliance with the Illinois Prevailing Wage Act (ADM 2013 -37) Mayor Golinski entertained a motion to approve an Ordinance Declaring the United City of Yorkville' s Compliance with Illinois Prevailing Wage Act and authorize the Mayor and City Clerk to execute. So moved by Alderman Frieders; seconded by Alderman Milschewski. Motion approved by a roll call vote. Ayes-7 Nays-0 Kot-aye, Colosimo-aye, Spears-aye, Milschewski-aye, Koch-aye, Teeling-aye, Frieders-aye PARK BOARD Resolution 2013-14 of Authorization for Bristol Bay 65 Park Development (CC 2013 -50) Mayor Golinski entertained a motion to approve a Doc-3 Resolution of Authorization for Bristol Bay 65 Park Development and authorize the Mayor and City Clerk to execute. So moved by Alderman Milschewski; seconded by Alderman Teeling. Mayor Golinski said that the park design proposal for the grant application was revised to reduce the estimated park cost down to $485 ,000 as requested by the City Council at the last meeting. The Minutes of the Regular Meeting of the City Council — June 25, 2013 — Page 3 of 3 Motion approved by a roll call vote. Ayes-7 Nays-0 Colosimo-aye, Spears-aye, Milschewski-aye, Koch-aye, Teeling-aye, Frieders-aye, Kot-aye PLAN COMMISSION No report. ZONING BOARD OF APPEALS No report. CITY COUNCIL REPORT No report. CITY CLERK' S REPORT No report. COMMUNITY & LIAISON REPORT No report. STAFF REPORT No report. ADDITIONAL BUSINESS Downtown Businesses Alderman Teeling reported that some of the downtown businesses had met with city staff earlier that day to discuss their concerns about Hydraulic Avenue being closed during the Route 47 construction. She said that several years ago, there used to be a downtown business association and she wondered if the Mayor wanted to put together an ad hoc committee for the downtown businesses to keep them informed of what is happening during the construction process . Mayor Golinski asked that this item be sent to the Economic Development Committee for discussion. River Night / Summer Solstice Festival Alderman Colosimo reported that the combination of the River Night and Summer Solstice Festival that took place the previous weekend was very successful . He said thank you to the staff that helped with the event. Mayor Golinski mentioned that in addition to helping with the festival, city staff also put together a big baseball tournament out at Bridge Park on the same weekend that included twenty-four baseball teams . The baseball tournament brought a lot of people into the city in addition to the festival . Plan Commission and Zoning Board of Appeals Vacancies Mayor Golinski announced that the both the Plan Commission and Zoning Board of Appeals still had vacancies. He encouraged anyone that was interested in serving on a city board to fill out an application and send it in. CITIZEN COMMENTS None. EXECUTIVE SESSION Mayor Golinski entertained a motion to go into executive session for matters of employment. So moved by Alderman Kot; seconded by Alderman Colosimo. Motion approved by a roll call vote. Ayes-7 Nays-0 Teeling-aye, Frieders-aye, Kot-aye, Colosimo-aye, Spears-aye, Milschewski-aye, Koch-aye The City Council entered executive session at 7 :32 p.m. The City Council returned to regular session at 7 :47 p.m. ADJOURNMENT Mayor Golinski entertained a motion to adjourn the meeting. So moved by Alderman Milschewski; seconded by Alderman Colosimo . Motion unanimously approved by a viva voce vote . Meeting adjourned at 7 : 48 p.m. Minutes submitted by: Lisa Pickering, Deputy City Clerk, City of Yorkville, Illinois HINCKLEY 4 1 411mb I HINCKLEY FY imiJli .Annum keport We needed to grow... • The Big picture. • The Little things. HINCKLEY • Revenue, the fuel. • Data collection. • Community presence. • Impact & results. The Ng picture 1' HINC ? The Aurora Area is a choice destination! Who is our market? How do we reach them? Should we fish for a couple of whales or buckets of bluegill? l things The Little HINCKLEY Revenuel the fuel HINCKLEY Get the house in order. Update information. - Increase contacts. - Improve office efficiency. Implement consistent procedures. Get in shape! <.� �- - Scrutinize s endin . Grow lodging revenue. Aggressively pursue grant opportunities. Data collection HINCKLEY . Marketing Power! Community presence Chambers . . HINCKLEY Participation Development i� Inclusion �4, • • -. , Impact & results HINCKLEY i �r x � i Tourism & travel Economicimpact* Local Tax Expenditures Payroll Employment Receipts $3 786 1,670 5 illion illion To million $3.3 $806 1,720 o5 illion il,ln million *Kane, Kendall, DeKalb, DuPage and Will counties. Web site. www.EnjoyAurora.com Unique Lodging Visitors Hits Views Revenue 1 c *Through May. Engagement! Opt-in Direct cebook Partner Newsletter Contacts ns Database 1% 9% 096% 33% i - aring 33 to Up to 0,000 :6,373 7,714 quests; *since 2011 ' i Quautifiable ! 1200000 1000000 800000 = ` ❑FY 10-11 600000 ` ■FY i1-12 40000.. E3 FY 12-13 20000 i 0 Lo Board of Directors • Dale Berman- Chair, North Aurora. • Tom Hoffman -Legal Counsel. • Sue Palansky- Vice Chair, Nominations • Melissa Carlson-Hollywood Casino. Chair, Old Second Bank. • Jeff Long-Fox Valley Park District. • Jeanne Felten-Treasurer, Finance Chair, • Tom Stahl-Hampton Inn & Suites Montgomery. Aurora. +=96e'Henning- Personnel Chair, Chamber • Tom Renk-Sugar Grove rep. of Commerce. • RayJaimes- Holiday Inn Aurora. • Lynda Elmore-Strategic Planning Chair, • Ray Warchol- Big Rock. Aurora. • Jim Roderick- Hinckley. • Mark Sejd- Marketing Chair, Chicago • Doug Grier- Waubonsee Premium Outlets. Community College. • Chris Goerlich Weber- Civic Authority. • Dwight Miyakawa- Best Western • Gina Moga- City of Aurora. PLUS Timber Creek Inn &Suites & • Chris Funkhouser- Yorkville. Convention Center. • Kathleen McDonald Tompkins- Raging • Yahaida Ramos- Hispanic/Latino. Waves Waterpark. • Carol Nachreiner- Cobblestone • Melody Herreid- Plano. Restaurants Inc. • Daryl Wiese- Hampton Inn Yorkville. • Rick Olson - Sandwich. REGULAR CITY COUNCIL MEETING June 25, 2013 PLEASE PRINT NAME: SUBDIVISION OR BUSINESS: G , C/1 v