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City Council Packet 2008 05-13-08 United City of Yorkville 800 Game Farm Road esr. 1836 Yorkville, Illinois 60560 m Telephone: 630-553 -4350 Na mltll COUn C9 l ®�® Fax: 630-553 -7575 9.Iy AGENDA CITY COUNCIL MEETING CITY COUNCIL CHAMBERS 7:00 p.m. Tuesday, May 13, 2008 Call to Order: Pledge of Allegiance: Roll Call by Clerk: WARD I WARD II WARD III WARD IV Wally Werderich Gary Golinski Marty Munns Joe Besco Arden Joe Plocher Robyn Sutcliff Rose Ann Spears Establishment of Quorum: Introduction of Guests: Amendments to Agenda: Committee Meeting Dates: Public Works Committee Meeting: 6:00 p.m., May 20, 2008 City Hall Conference Room Economic Development Committee: 7:00 p.m., June 5, 2008 City Hall Conference Room Administration Committee Meeting: 6:00 p.m., June 12, 2008 Yorkville Public Library Public Safety Committee Mectin : 6:00 p.m., May 22, 2008 City Hall Conference Room Presentations: 1 . Swearing-in of Officer Behr Pfizenmaier City Council Meeting Agenda May 13 , 2008 Page 2 Public Hearings: Citizen Comments: Consent Agenda: 1 . CC 2008-29 Ordinance Amending the Code of Ordinances Providing for a Change to the Garbage and Refuse Pick-Up Surcharge - authorize Mayor and City Clerk to execute, subject to legal review 2. PS 2008- 17 Ordinance Amending the Code of Ordinances Adopting the Smoke Free Illinois Act - authorize Mayor and City Clerk to execute 3 . PS 2007-43 Ordinance Amending City Code Amending Title 6 — Traffic, Chapter 2 Regarding Parking Restrictions - authorize Mayor and City Clerk to execute, subject to legal review 4. PS 2007-28 Ice Cream Vendor / Soliciting Ordinances a. Ordinance Amending the Code of Ordinances Providing for the Registration of Solicitors, Hawkers and Itinerant Merchants - authorize Mayor and City Clerk to execute b. Ordinance Amending the Code of Ordinances Providing for the Registration of Mobile Food Vendor Units - authorize Mayor and City Clerk to execute 5. CC 2008-30 Whispering Meadows Park Storm Sewer Bid Results - award contract to Superior Excavating Co., Inc. in an amount not to exceed $43,20645 6. ADM 2008-39 Monthly Treasurer's Report for March 2008 7. ADM 2008-42 Ordinance Amending the City Code regarding a Purchase Order Policy - authorize Mayor and City Clerk to execute 8. ADM 2008-45 Resolution of Authorization to Close Checking Account and Transfer Funds (Countryside Sewer Project Checking Account) — authorize Mayor and City Clerk to execute Plan Commission / Zoning Board of Appeals: Minutes for Approval (Corrections and Additions): Minutes of City Council — April 10, 2008 Bill payments for approval from the current Bill List (Corrections and Additions): Checks total these amounts: $ 479,080.28 (vendors) $ 251 ,968.86 (payroll period ending 4/26/08) $ 15,088.44 (payroll period ending 4/30/08) $ 746,137.58 (total) City Council Meeting Agenda May 13, 2008 Page 3 Reports: Mayor's Report: 1 . CC 2008-31 Appointments to Boards and Commissions 2. CC 2008-32 Selection of Mayor Pro Tern for FY 08/09 3 . CC 2008-33 Proclamation for Peace Officers Memorial Day 4. CC 2008-34 Appeal of IEPA Hamman Farms Decision City Council Report: City Attorney's Report: City Clerk' s Report: 1 . CC 2008-35 MFT Audit Report No. 59 for January 1 , 2007 — December 31 , 2007 City Treasurer's Report: 1 . CC 2008-36 Appointment of Deputy Treasurer City Administrator's Report: 1 . CC 2008-37 Policy Direction for Human Resources Commission Finance Director's Report: Director of Public Works Report: Chief of Police Report: Director of Parks & Recreation Report: Community Development Director Report: Community Relations Officer: Community & Liaison Report: Committee Reports: Public Works Committee Report: 1 . No report. Economic Development Committee Report: 1 . No report. Public Safety Committee Report: 1 . PS 2008-05 Administrative Adjudication a. Ordinance Amending the Code of Ordinances Providing for the Administrative Adjudication of Violations of City Ordinances b. Ordinance Amending the Code of Ordinances regarding Deleting Penalty Provisions from the City Code c. Ordinance Amending the Code of Ordinances by Deleting the Penalty Provisions of the Building Code City Council Meeting Agenda May 13, 2008 Page 4 Administration Committee Report: 1 . ADM 2008-43 Park Department to Park District — Discussion Additional Business: Executive Session: 1 . For litigation, when an action against, affecting, or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. Adjournment: COMMITTEES, MEMBERS AND RESPONSIBILITIES - ----------------- ------------ PUBLIC WORKS; ----------------------------------- ------------ -------------------------------------------------------------------------------------------- Committee Departments Liaisons Chairman: Alderman Besco Water and Sewer Park Board Vice-Chairman: Alderman Plocher Streets and Alleys YBSD Committee: Alderwoman Sutcliff Sanitation and Waste Committee: ------------------------------ -------------; !ECONOMIC DEVELOPMENT; ------------ ______----------- -- --------- ----— - - --- --- - ------------------------------------------------ ' Committee Departments Liaisons Chairman: Alderman Golinski Planning & Building & Zoning Chamber of Commerce Vice-Chairman: Business & Economic Dev. Kendall County Econ. Dev. Committee: Alderman Munns Plan Commission Committee: Alderman Besco Bristol Plan Commission Yorkville Econ. Dev. Corp. Aurora Area Convention & Tourism Council Downtown Re-development City Council Meeting Agenda May 13, 2008 Page 5 COMMITTEES, MEMBERS AND RESPONSIBILITIES (con't) ------------------------------------- PUBLIC SAFET _----------------------------__---------------------------- ... ----- Departments Liaisons Chairman: Alderwoman Spears Police Human Resource Comm. Vice-Chairman: Alderwoman Sutcliff Schools School District Committee: Alderman Werderich Public Relations KenCom Committee: Alderman Plocher ----------- ------------------ ------------ ;ADMINISTRATION; -- - - -------------------------- _- ---------------------------------------------------------------- omm - Cittee Departments Liaisons Chairman: Alderman Munns Finance Metra Vice-Chairman: Alderman Werderich Public Properties Library Committee: Alderwoman Spears Personnel Cable Consortium Committee: Alderman Golinski UNITED CITY OF YORKVILLE WORKSHEET CITY COUNCIL Tuesday, May 13, 2008 7:00 PM CITY COUNCIL CHAMBERS --------------------------------------------------------------------------------------------------------------------------------------- AMENDMENTS TO AGENDA: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- PRESENTATIONS: --------------------------..........----..........-...........--....................................................................... l . Swearing-in of Officer Behr Pfizenmaier --------------------------------------------------------------------------------------------------------------------------------------- CITIZEN COMMENTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- CONSENT AGENDA: -----------------------------------.......------------------------------------------------------------------......-.......------------- 1 . CC 2008-29 Ordinance Amending the Code of Ordinances Providing for a Change to the Garbage and Refuse Pick-Up Surcharge ❑ Approved ❑ Subject to ❑ Removed ❑ Notes -----------------....--------------------..........-----------------------------...................-----------------------........ ----- 2. PS 2008- 17 Ordinance Amending the Code of Ordinances Adopting the Smoke Free Illinois Act ❑ Approved ❑ Subject to ❑ Removed ❑ Notes -----------..........--------------------------------------------------------------------------------------....................-------- 3 . PS 2007-43 Ordinance Amending City Code Amending Title 6 — Traffic, Chapter 2 Regarding Parking Restrictions ❑ Approved ❑ Subject to ❑ Removed ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 4. PS 2007-28 Ice Cream Vendor / Soliciting Ordinances a. Ordinance Amending the Code of Ordinances Providing for the Registration of Solicitors, Hawkers and Itinerant Merchants ❑ Approved ❑ Subject to ❑ Removed ❑ Notes b. Ordinance Amending the Code of Ordinances Providing for the Registration of Mobile Food Vendor Units ❑ Approved ❑ Subject to ❑ Removed ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 5. CC 2008-30 Whispering Meadows Park Storm Sewer Bid Results ❑ Approved ❑ Subject to ❑ Removed ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 6. ADM 2008-39 Monthly Treasurer's Report for March 2008 ❑ Approved ❑ Subject to ❑ Removed ❑ Notes ...................-------------------------------------------------------------------------------------------------------------------- 7. ADM 2008-42 Ordinance Amending the City Code regarding a Purchase Order Policy ❑ Approved ❑ Subject to ❑ Removed ❑ Notes -------------------------------------------------------------------------------------------------------------------------------------- - 8. ADM 2008-45 Resolution of Authorization to Close Checking Account and Transfer Funds (Countryside Sewer Project Checking Account ❑ Approved ❑ Subject to ❑ Removed ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- MINUTES FOR CORRECTION/APPROVAL: --------------------------------------------------------------------------------------------------------------------------------------- 1 . City Council — April 10, 2008 ❑ Approved ❑ As presented ❑ As amended --------------------------------------------------------------------------------------------------------------------------------------- BILL LIST: --------------------------------------------------------------------------------------------------------- ------------------------------ ❑ Approved ❑ As presented ❑ As amended ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- MAYOR'S REPORT: --------------------------------------------------------------------------------------------------------------------------------------- 1 . CC 2008-31 Appointments to Boards and Commissions ❑ Approved ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes -------------..........--------------------------------------------------------------------...............................------------- 2. CC 2008-32 Selection of Mayor Pro Tem for FY 08/09 ❑ Approved ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes -------------------------------------------------------------------------------------------------------------.......... ---------------- 3 . CC 2008-33 Proclamation for Peace Officers Memorial Day ❑ Approved ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ---------------------------------------------------------------------------------------------------------------------------------- ----- 4. CC 2008-34 Appeal of IEPA Hamman Farm Decision ❑ Approved ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- CITY CLERK'S REPORT: -----------..........------------------------------------------------------------------------------------------------------------------ 1 . CC 2008-35 MFT Audit Report No. 59 for January 1 , 2007 — December 31 , 2007 ❑ Approved ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes --------------- ----------- ------------------ --------------------------------- ---------- - ---------- CITY TREASURER'S REPORT: -----------------------------------------------------------------------......................--------------------------------------- --- 1 . CC 2008-36 Appointment of Deputy Treasurer ❑ Approved ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- CITY ADMINISTRATOR'S REPORT: --------------------------------------------------------------------------------------------------------------------------------------- 1 . CC 2008-37 Policy Direction for Human Resources Commission ❑ Approved ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- REPORTS: --------------------------------------------------------------------------------------------------------------------------------------- --------------------------------------------------------------------------------------------------------------------------------------- PUBLIC SAFETY COMMITTEE REPORT: ---------------------------------------------------------------------------------------------------------------------------------- ----- 1 . PS 2008-05 Administrative Adjudication a. Ordinance Amending Code of Ordinances Providing for the Administrative Adjudication of Violations of City Ordinances ❑ Approved ❑ Subject to b. Ordinance Amending Code of Ordinances regarding Deleting Penalty Provisions from the City Code ❑ Approved ❑ Subject to c. Ordinance Amending Code of Ordinances by Deleting the Penalty Provisions of the Building Code ❑ Approved ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes ------------------------------- ------------------------------------------------------ ------------------------- ADMINISTRATION COMMITTEE REPORT: ------------------------------------------------------------------------------------------------------------------- -------------------- l . ADM 2008-43 Park Department to Park District — Discussion ❑ Approved ❑ Subject to ❑ Removed ❑ Bring back to Committee/future meeting ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Reviewed By: Agenda Item Number ir � Legal ❑ EST. 1 1836 Finance ❑ -- Engineer ❑ Tracking Number O Iii Gi y City Administrator ❑ p �O Consultant ❑ F-1 CC 2008-29 ` <CE Agenda Item Summary Memo Title: Garbage and Refuse Pick-Up Surcharge Meeting and Date: City Council—May 13, 2008 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brendan McLaughlin Administration Name Department Agenda Item Notes: See attached memo and subsequent ordinance. co, o Memorandum e To: Elected Officials EST. 1836 From: Brendan McLaughlin, City Administrator 54 CC: A ® M p Date: May 5, 2008 Subject: Refuse Surcharge City Code Amendment <LE This City Code amendment for refuse surcharge implements the approved amount in the FY 08/09 budget. The City Code Amendment is structured to escalate annually in accordance with the refuse contract. The current monthly charge for residents is $ 10.93 for residents ($21 .86 per billing cycle) and $0.50 for seniors ($ 1 per billing cycle). For non-senior accounts, the surcharge for residents will now equal to the cost of providing the service to the resident, as set by the current 5 year contract with Veolia. Resident rate Year 2: May 1 , 2008 to April 30, 2009 $ 19.67 per month ($39.34 per billing cycle) Year 3 : May 1 , 2009 to April 30, 2010 $20.26 per month ($40.52 per billing cycle) Year 4: May 1 , 2010 to Apri 130, 2011 $20.87 per month ($41 .74 per billing cycle) Year 5 : May 1 , 2011 to April 30, 2012 $21 .50 per month ($43 per billing cycle) Senior rate Year 2 — 5 : May 1 , 2008 to April 30, 2012 $0.50 per month ($ 1 per billing cycle) Ordinance No. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, PROVIDING FOR A CHANGE TO THE GARBAGE AND REFUSE PICK-UP SURCHARGE WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the City is authorized and empowered under the Illinois Compiled Statutes to provide for the protection of the public health and welfare; and NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 7, Chapter 7, Section 2 of the United City of Yorkville Code of Ordinances is hereby deleted in its entirety and replace with the following: 7-7-2 GARBAGE PICK UP SURCHARGE A. Amount: Commencing May 1 , 2007, a garbage surcharge shall be placed on the regular billing of city water bills for the sum of ten dollars ninety three cents ($ 10.93) per month. Commencing May 1 , 2008, a garbage surcharge shall be placed on the regular billing of city water bills for the sum of nineteen dollars sixty seven cents ($ 19.67) per month. Commencing May 1 , 2009, a garbage surcharge shall be placed on the regular billing of city water bills for the sum of twenty dollars twenty six cents ($20.26) per month. Commencing May 1 , 2010, a garbage surcharge shall be placed on the regular billing of city water bills for the sum of twenty dollars eighty seven cents ($20.87) per month. Commencing May 1 , 2011 , a garbage surcharge shall be placed on the regular billing of city water bills for the sum of twenty one dollars fifty cents ($21 .50) per month. The surcharge for residents age sixty five (65) or older shall be fifty cents ($0.50) per month commencing May 1 , 2007. B. Duration: Said surcharge shall continue to be imposed until further ordinance of the United City of Yorkville. C. Imposed on Each User: Said surcharge shall be imposed upon each user of city garbage and refuse pick up service. D. Exceptions: Said surcharge shall not be imposed on any multi- family user that does not have city garbage pick up as currently defined under the city garbage and refuse pick up ordinances, nor shall said surcharge be imposed on any commercial, business, or manufacturaing user for which no garbage service is provided by the city. Section 2 This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2008. CITY CLERK ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2008. MAYOR 2 `'e o C/r` Reviewed By: Agenda Item Number J� o Legal ❑ EST.. 1836 Finance Fl Engineer El-��- Tracking Number ® �� I; City Administrator ❑ Consultant ❑ PS 2008-17 CE Agenda Item Summary Memo Title: Ordinance Amending City Code Adopting the Smoke Free Illinois Act Meeting and Date: City Council—May 13, 2008 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Kathleen Field Orr City Attorney Name Department Agenda Item Notes: See attached. Ordinance No. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, ADOPTING THE SMOKE FREE ILLINOIS ACT WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, the Mayor and City Council (the "Corporate Authorities") find that tobacco smoke is a harmful and dangerous carcinogen to human beings and a hazard to public health; secondhand smoke causes at least 65,000 deaths each year from heart disease and lung cancer according to the National Cancer Institute; secondhand tobacco smoke causes heart disease, stroke, cancer, sudden infant death syndrome, low-birth-weight in infants, asthma and exacerbation of asthma, bronchitis, and pneumonia in children and adults; secondhand tobacco smoke is the third leading cause of preventable death in the United States; Illinois workers exposed to secondhand tobacco smoke are at increase risk of premature death; and, an estimated 2,900 Illinois citizens die each year from exposure to secondhand tobacco smoke; and, WHEREAS, the Corporate Authorities also find that the United States Surgeon General's 2006 report has determined that there is no risk-free level of exposure to secondhand smoke; the scientific evidence that secondhand smoke causes serious diseases including lung cancer, heart disease, and respiratory illnesses such as bronchitis and asthma, is massive and conclusive; separating smokers from nonsmokers, cleaning the air, and ventilating buildings cannot eliminate secondhand smoke exposure; and, smoke-free workplace policies are effective in reducing secondhand smoke exposure and do not have an adverse economic impact on the hospitality industry; and, WHEREAS, the Corporate Authorities also find that the Environmental Protection Agency has determined that secondhand smoke cannot be reduced to safe levels in businesses by high rates of ventilation; air cleaners, which are capable only of filtering the particulate matter and odors in smoke, do not eliminate the known toxins in secondhand smoke; the American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) bases its ventilation standards on totally smoke-free environments because it cannot determine a safe level of exposure to secondhand smoke, which contains cancer-causing chemicals, and ASHRAE acknowledges that technology does not exist that can remove chemicals that cause cancer from the air; ASHRAE concludes that, at present, the only means of eliminating health risks associated with indoor exposure is to eliminate all smoking activity indoors; and, WHEREAS, the Smoke Free Illinois Act (410 ILCS 82/1 , et seq.) (the "Act") provides for the enforcement of violations of the Act and the assessment of fines by the Department of Public Health, State-certified local public health departments, and local law enforcement agencies; and, WHEREAS, the Act states that a fine imposed pursuant to the Act shall be allocated so that that one-half (1/2) of the fine shall be distributed to the Department of Public Health and one-half (1/2) of the fine shall be distributed to the enforcing agency; and, WHEREAS, in order to protect the health, safety, and welfare of its citizens, the City desires the United City of Yorkville Police Department to be the enforcing agency of violations of the Act that occur within the City's jurisdiction thereby enabling the City to collect one-half (1/2) of any fine. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 4 of the United City of Yorkville Code of Ordinances is hereby amended by adding the following new Chapter 6: CHAPTER 6 SMOKE FREE ILLINOIS ACT 4-6-1 : ADOPTED: The Smoke Free Illinois Act (420 ILCS 82/1 , et seq.), is hereby adopted as the Smoke Free code of the City, which regulates and governs smoking in public places, places of employment, and government vehicles; and, provides for the collection of fines for violations thereof by the United City of Yorkville Police Department; and, each and all of the regulations, provisions, penalties, conditions, and terms of said Smoke Free Illinois Act are hereby adopted and made a part hereof, as if fully set out in this Chapter. Section 2. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2008. CITY CLERK ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2008. MAYOR 2 `��D ClTy Reviewed By: Agenda Item Number J2 , Legal ❑ OA *3 EST. 1836 Finance F-1 Engineer El Tracking Number �i y City Administrator ❑ 9 °:w �O Consultant ❑ F] PS 2007-43 <k E ��'�• Agenda Item Summary Memo Title: Parking Restrictions for Select Arterial and Collector Streets Meeting and Date: City Council—May 13, 2008 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Lisa Pickering Administration Name Department Agenda Item Notes: See attached. STATE OF ILLINOIS ) ) ss COUNTY OF KENDALL ) ORDINANCE No. 2008- ORDINANCE AMENDING CITY CODE TITLE 6 — TRAFFIC, CHAPTER 2 REGARDING PARKING RESTRICTIONS Whereas the United City of Yorkville has discussed and considered amending the City Code, Title 6 — Traffic, Chapter 2 Parking regarding establishing restrictions on parking (no parking areas) for certain arterial and collector streets, and Whereas the Mayor and City Council have determined that it is prudent to amend Title 6 — Traffic, Chapter 2 — Parking Regulations by adding the list of streets as depicted on the attached Exhibit "A" to the list of streets in Section 6-2-2, where parking is prohibited. NOW THEREFORE BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE UNITED CITY OF YORKVILLE, that Title 6 — Traffic, Chapter 2 - Parking Regulations of the City Code of the United City of Yorkville is hereby amended by adding to the list of streets which prohibit parking set forth in Section 6-2-2, as depicted on the attached Exhibit "A". This Ordinance shall be effective upon its passage. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2008. CITY CLERK ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOE PLOCHER WALTER WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2008. MAYOR Exhibit "A" TITLE 6 — TRAFFIC, CHAPTER 2, PARKING REGULATIONS Add to the list of Streets in Section 6-2-2 the following: CANNONBALL TRAIL A "no parking" zone shall be created on the east and west sides of Cannonball Trail from the north edge of Blackberry Woods Subdivision (roughly 180' south of Cannonball Trail/Independence Blvd intersection) to city limits on south edge of Blackberry Woods Subdivision. CENTER PARKWAY A "no parking" zone shall be created on the east and west sides of Center Parkway between Route 34 and Countryside Parkway. COUNTRYSIDE PARKWAY A "no parking" zone shall be created on the north and south sides of Countryside Parkway between Route 47 and Center Parkway. A "no parking" zone shall be created on the north side of Countryside Parkway between Center Parkway and West Kendall Drive. A "no parking" zone shall be created on the north and south sides of Countryside Parkway between Route 47 and Route 34. FAIRFAX WAY A "no parking" zone shall be created on the north side of Fairfax Way between Route 47 and Richmond Avenue. FOX ROAD / W. FOX STREET A "no parking" zone shall be created on the north and south sides of Fox Road / W. Fox Street from Morgan Street to the west city limits. KENNEDY ROAD A "no parking" zone shall be created on the south side of Kennedy Road from eastern edge of Prairie Meadows subdivision to Route 47. MARKETVIEW DRIVE A "no parking" zone shall be created on the east and west sides of Marketview Drive from Kennedy Road to Countyside Parkway. MCHUGH ROAD A "no parking" zone shall be created on the east and west sides of McHugh Road from Route 34 to Prairie Pointe Drive. PRAIRIE CROSSING DRIVE A "no parking" zone shall be created on the north side of Prairie Crossing Drive between Route 126 to eastern lot line of 891 Prairie Crossing Drive. Reviewed By: Agenda Item Number � � 4 Legal ❑ 4l- Finance ssr. leas r-1 Engineer ❑ 40 fir; t, Tracking Number�. � City Administrator ❑ %nTrI Consultant ❑ MQUI ,Wn ty ® ❑ PS 2007-28 CE Agenda Item Summary Memo Title: Ice Cream Vendor / Soliciting Ordinances Meeting and Date: City Council — May 13, 2008 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Lisa Pickering Administration Name Department Agenda Item Notes: See attached. Ordinance No. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, PROVIDING FOR THE REGISTRATION OF SOLICITORS, HAWKERS, AND ITINERANT MERCHANTS WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, it is in the best interests of the City that all solicitors, hawkers, and itinerant merchants are regulated in order to protect the health, safety, and welfare of its citizens. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 3, Chapter 7 of the United City of Yorkville Code of Ordinances is hereby deleted in its entirety and replace with the following: CHAPTER 7 SOLICITORS, HAWKERS, AND ITINERANT MERCHANTS 3-7-1 : DEFINITIONS: For the purpose of this chapter, the following words as used herein shall be construed to have the meanings herein ascribed: HAWKER: One who carries goods about and sells them by offering them in the streets. His sales are not made from one established spot, excepting where they are made in the street or other public place and he makes delivery at the time of sale. Whether or not he collects at the same time is immaterial. ITINERANT MERCHANT: Any person, who engages in a transient or temporary business of selling and delivering goods, wares, or merchandise within the City, and who, in furtherance of such purpose, leases, uses, or occupies any temporary structure, tent lot, street, alley, sidewalk, or any other such place, public or private, within the City for the exhibition and sale of such goods, wares, or merchandise, or for securing orders for future delivery of such goods, wares, or merchandise. Examples include: Christmas tree sales. Also called transient merchant or transient vendor. RESIDENCE: Includes every separate living unit occupied for residential purposes by one or more persons, contained within any type of building or structure. SOLICITING: Includes any one or more of the following activities: A. Seeking to obtain orders for the purchase of goods, wares, merchandise, foodstuffs, and services of any kind, character or description whatever, for any kind of consideration whatever; or B. Seeking to obtain prospective customers for application or purchase of insurance of any type, kind or character; or C. Seeking to obtain subscriptions to books, magazines, periodicals, newspapers, and every other type or kind of publication; or D. Seeking to obtain gifts or contributions of money, clothing, or any other valuable thing for the support or benefit of any charitable or nonprofit association, organization, corporation or project. E. Hawking or doing business as an itinerant merchant. SOLICITOR: One who engages in acts of "soliciting' as defined herein (also includes hawkers and itinerant merchants). (Ord. 2002-01 , 2-26- 2002; amd. Ord. 2007-52, 7-24-2007) 3-7-2: CERTIFICATE OF REGISTRATION REQUIRED: Every person desiring to engage in soliciting, hawking or business as an itinerant merchant within the city is hereby required to make written application for a certificate of registration as hereinafter provided. It shall be unlawful for any person to engage in soliciting, hawking or business as an itinerant merchant without having first obtained said certificate of registration. Said certificate shall be carried by the applicant while engaged in soliciting, hawking or business as an itinerant merchant vendor and shall be displayed for inspection upon request. (Ord. 2002-01 , 2-26- 2002) 3-7-3: APPLICATION FOR CERTIFICATE: A. Application for a certificate of registration shall be made upon a form provided by the Office of the City Clerk and filed with such. The applicant shall truthfully state in full the information requested on the application: 1 . Place of Residence; Social Security Number: Name and address of present place of residence of solicitor, hawker or itinerant merchant and applicant and length of residence at such address; also business address if other than residence address; also social security number and date of birth; 2 2. Identification: Copy of current state photo identification or driver's license. 3 . Name of Employer or Representation: Name and address of the person, firm or corporation or association whom the applicant is employed by or represents; and the length of time of such employment or representation; 4. Description of Subject Matter: Description sufficient for identification of the subject matter of the soliciting, hawking or product being sold by the itinerant merchant which the solicitor, hawker or itinerant merchant will engage in; 5. Time Period: Period of time for which the certificate is applied for; 6. Date of Previous Application: The date, or approximate date, of the latest previous application for certificate under this chapter, if any; 7. Revocation History: Whether a certificate of registration issued to the applicant under this chapter has ever been revoked; 8. Conviction of a Violation; History: Whether the applicant or solicitor, hawker or itinerant merchant has ever been convicted of a violation of any of the provisions of this chapter or the ordinance of any other Illinois municipality regulating the activities of solicitors, hawkers, or itinerant merchants; 9. Conviction of a Felony; History: Whether the applicant has ever been convicted of the commission of a felony under the laws of the state of Illinois or any other state or federal law of the United States; 10. Tax Identification Number: Each applicant shall produce an Illinois department of revenue identification number for the retailers' occupation tax. No license shall be issued if the applicant does not have an identification number except that no identification number shall be required of a solicitor, hawker or itinerant merchant sponsored by or working for a religious, educational or charitable organization where such organization is entirely a nonprofit organization and who can furnish the city with a "Tax Exempt Number" and written proof of its "Tax Exempt Status'; 3 11 . Consent of Property Owner: All itinerant merchants must submit a signed statement from the owner of the property from which they are proposing to operate their businesses evidencing permission to do business on the particular owner's property. If the applicant is proposing to operate their business from a city park, written permission from the Park Board must be submitted; 12. Photo of the applicant: Each applicant shall submit a photo that must be the same size as required for passports — 2 inches by 2 inches. B. All statements made by the applicant upon the application or in connection therewith shall be under oath. C. Every applicant and solicitor, hawker, or itinerant merchant shall be required to submit to fingerprinting by the police department in connection with the application for certificate. The applicant shall pay the fee as set by the Illinois State Police for fingerprint submissions. D. The Office of the City Clerk shall cause to be kept an accurate record of every application received and acted upon together with all other information and data pertaining thereto and all certificates of registration issued under the provisions of this chapter and of the denial of applications. E. No certificate of registration shall be issued to any person who has been convicted of the commission of a felony under the laws of the state of Illinois or any other state or federal law of the United States, within five (5) years of the date of the application; nor to any person who has been convicted of a violation of any of the provisions of this chapter, nor to any person whose certificate of registration issued hereunder has previously been revoked as herein provided. F. Each hawker and itinerant merchant applicant shall pay a two hundred dollar ($200.00) application fee per application. Each solicitor applicant shall pay a one hundred dollar ($ 100.00) application fee per application. No application fee shall be charged of a solicitor, hawker, or itinerant merchant sponsored by or working for a religious, educational or charitable organization where such organization is entirely a nonprofit organization and who can furnish the city with a "Tax Exempt Number" and written proof of its "Tax Exempt Status". (Ord. 2002-01 , 2-26-2002) 3-7-4: ISSUANCE OF CERTIFICATE: 4 The Office of the City Clerk, after consideration of the application and all information obtained relative thereto, shall, within ten (10) business days of application, approve or deny the application. If the person does not possess the qualifications for such certificate, as herein required, and the issuance of a certificate of registration to the applicant would not be in accord with the intent and purpose of this chapter, then the Office of the City Clerk shall deny the application. Endorsement shall be made by the Office of the City Clerk upon the application of the denial of the application. If the applicant is found to be fully qualified, the certificate of registration shall be issued within five (5) business days of the application approval so long as the application fees have been fully paid. Any certificate of registration issued pursuant to this chapter shall expire one (1 ) year after issuance. (Ord. 2002-01 , 2-26-2002) 3-7-5: CITY POLICY ON SOLICITING: It is hereby declared to be the policy of the city council that the occupant or occupants of any premises in the city shall make the determination of whether solicitors shall be, or shall not be, invited onto their respective premises. Only solicitors having a valid certificate of registration provided in section 3-7-2 of this chapter shall engage in solicitation within the city unless said solicitor has previously been invited by an occupant of the premises. It is further the city's policy that, in the interest of safety, no child under the age of fourteen (14) shall be allowed to solicit in the city of Yorkville unless said child is supervised during solicitation by an adult who has registered pursuant to this chapter. (Ord. 2002-01 , 2-26-2002) 3-7-6: NOTICE REGULATING SOLICITING: Every person desiring to secure the protection intended to be provided by the regulations pertaining to soliciting contained in this chapter shall comply with the following directions: A. Any owner or resident may restrict solicitation or limit the hours during which solicitors are invited to his or her residence by posting that intention as provided in this section. B. Notice of the determination by the occupant of the refusal of invitation to solicitors or a restriction on the hours during which solicitation is invited at any residence, shall be given in the manner following: A weatherproof card, approximately three inches by four inches (3 " x 4") in size, or larger, shall be exhibited upon or near the main entrance door to the residence, indicating the determination of the occupant, as follows: 5 NO SOLICITORS INVITED or SOLICITATION LIMITED TO THE HOURS OF: to . C. The letters shall be at least one-third inch (1 /3") in height. D. Such card, or similar sign, so exhibited shall constitute sufficient notice to any solicitor of the determination by the occupant of the residence of the information contained thereon. (Ord. 2002-01 , 2-26-2002) 3-7-7: DUTY OF SOLICITORS: It shall be the duty of every solicitor upon going onto any privately owned premises in the city to first examine the notice provided for in section 3=7- 6 of this chapter, if any is given or attached, and be governed by the statement contained on the notice. If the solicitor is calling during a time when the resident has restricted solicitation or the notice states: "No Solicitors Invited", then the solicitor, whether registered or not, shall immediately and peacefully depart from the premises. Any solicitor who has gained entrance to or who is on any premises, whether invited or not, shall immediately and peacefully depart from the premises when requested to do so by the occupant. (Ord. 2002-01 , 2-26-2002) 3-7-8: UNINVITED SOLICITING PROHIBITED: It is hereby declared to be unlawful and shall constitute a nuisance for any person to go upon any premises and ring the doorbell upon or near any door, or create any sound in any manner calculated to attract the attention of the occupant of such residence, for the purpose of securing an audience with the occupant thereof and engage in "soliciting" as herein defined, in defiance of the notice exhibited at the residence in accordance with the provisions of section 3-7-6 of this chapter. (Ord. 2002-01 , 2-26-2002) 3-7-9: TIME LIMIT ON SOLICITING: It is hereby declared to be unlawful and shall constitute a nuisance for any person whether registered under this chapter or not, to go upon any premises and ring the doorbell upon or near any door of a residence located thereon, or rap or knock upon any door, or create any sound in any other manner calculated to attract the attention of the occupant of such residence, for the purpose of securing an audience with the occupant thereof and engage in "soliciting" as herein defined, before nine o'clock 6 (9:00) A.M. or after eight o'clock (8:00) P.M., Monday through Friday, or prior to nine o'clock (9 :00) A.M. or after five o'clock (5:00) P.M. on Saturday. There shall be no "soliciting", as defined in this chapter, on Sundays or on state or national holidays, except as follows: Itinerant merchants and hawkers not going door to door to residences may conduct business from nine o'clock (9:00) A.M. to eight thirty o'clock (8 :30) P.M. Sunday through Saturday, including holidays. Individual owners and residents may further restrict the hours of soliciting on their property by posting a notice pursuant to section 3-7-6 of this chapter. (Ord. 2007-52, 7-24-2007) 3-7-10 : PENALTIES : If a violation of any of the provisions of this chapter occurs, the city shall issue a citation to the offender and a fine in the amount of one hundred dollars ($ 100.00). If any individual is found in violation of this chapter for a second or subsequent time the city shall issue a citation to the violator in the amount of three hundred fifty dollars ($350.00). (Ord. 2002-01 , 2-26- 2002) 3-7-11 : ITINERANT MERCHANTS; PERMIT: In addition to the application fee set out in subsection 3-7-317 of this chapter, itinerant merchants shall be required to obtain a permit from the building and zoning department of Yorkville. Because of the nonpermanent nature of the structures being operated by itinerant merchants, itinerant merchants shall also be charged a fee of forty dollars ($40.00) to cover the costs and expenses of periodic safety inspections by the building department of the premises from which sales are being made. (Ord. 2002-01 , 2-26-2002) Section 2. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2008. CITY CLERK 7 ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSESPEARS Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2008. MAYOR yarkAWsolicitmord.doc 8 Ordinance No. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, PROVIDING FOR THE REGISTRATION OF MOBILE FOOD VENDOR UNITS WHEREAS, the United City of Yorkville (the "City") is a duly organized and validly existing non home-rule municipality created in accordance with the Constitution of the State of Illinois of 1970 and the laws of the State; and, WHEREAS, it is in the best interests of the City that all food establishments that are readily moveable are regulated in order to protect the health, safety, and welfare of its citizens. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 3 , Chapter 5 of the United City of Yorkville Code of Ordinances is hereby amended by adding the following new Article B: ARTICLE B. MOBILE FOOD VENDOR UNITS 3-5B-1 : DEFINITIONS: For purposes of this Article, the following words and phrases shall have the following meanings ascribed to them respectively: COMMISSARY: A catering establishment, restaurant, or any other place in which food, containers, or supplies are kept, handled, prepared, packaged, or stored. MOBILE FOOD UNIT: A vehicle-mounted food service designed to be readily movable. PUSHCART: A self-propelled vehicle limited to serving nonpotenfially hazardous foods or commissary wrapped food maintained at proper temperatures. SANITIZATION: The effective bactericidal treatment by a process that provides enough accumulative heat or concentration of chemicals for enough time to reduce the bacterial count, including pathogens, to a safe level on utensils and equipment. 3-5B-2: CERTIFICATE OF REGISTRATION REQUIRED: Every person desiring to engage in mobile food service within the city is hereby required to make written application for a certificate of registration as hereinafter provided. It shall be unlawful for any person to engage in mobile food service without having first obtained said certificate of registration. Said certificate shall be carried by the applicant while engaged in mobile food service and shall be displayed for inspection upon request. 3-5B-3: APPLICATION FOR CERTIFICATE: A. Application for a certificate of registration shall be made upon a form provided by the Office of the City Clerk and filed with such. The applicant shall truthfully state in full the information requested on the application: 1 . Place of Residence; Social Security Number: Name and address of present place of residence of the applicant and length of residence at such address; also business address if other than residence address; also social security number and date of birth; 2. Identification: Copy of current state photo identification or driver's license; 3 . Name of Employer or Representation: Name and address of the person, firm, or corporation or association whom the applicant is employed by or represents; and the length of time of such employment or representation; 4. Description of Mobile Food Service: Description sufficient for identification of the mobile food service provided by the merchant which the applicant will engage in; 5. Time Period: Period of time for which the certificate is applied for; 6. Date of Previous Application: The date, or approximate date, of the latest previous application for certificate under this chapter, if any; 7. Revocation History: Whether a certificate of registration issued to the applicant under this chapter has ever been revoked; 8. Conviction of a Violation; History: Whether the applicant has ever been convicted of a violation of any of the provisions of this chapter or the ordinance of any other Illinois municipality regulating the activities of mobile food vendors; 9. Conviction of a Felony; History: Whether the applicant has ever been convicted of the commission of a felony under the laws of the state of Illinois or any other state or federal law of the United States; 10. Tax Identification Number: Each applicant shall produce an Illinois Department of Revenue identification number for the retailers' occupation tax. No license shall be issued if the applicant does not have an identification number except that no identification number shall be required if a mobile food vendor is sponsored by or working for a religious, educational, or charitable organization where such organization is entirely a nonprofit organization and who can furnish the city with a "Tax Exempt Number" and written proof of its "Tax Exempt Status;" 11 . Health Certificate: Any mobile food vendor shall be required to obtain a health inspection certificate from the Kendall County public health department. Said certificate shall be required to do business under a certificate of registration under this title and chapter in the city of Yorkville. 2 12. Photo of the applicant: Each applicant shall submit a photo that must be the same size as required for passports — 2 inches by 2 inches. B. All statements made by the applicant upon the application or in connection therewith shall be under oath. C. The Office of the City Clerk shall require every applicant to submit to fingerprinting by the police department in connection with the application for certificate. The applicant shall pay the fee as set by the Illinois State Police for fingerprint submissions. D. The Office of the City Clerk shall cause to be kept an accurate record of every application received and acted upon together with all other information and data pertaining thereto and all certificates of registration issued under the provisions of this chapter and of the denial of applications. E. No certificate of registration shall be issued to any person who has been convicted of the commission of a felony under the laws of the state of Illinois or any other state or federal law of the United States, within five (5) years of the date of the application; nor to any person who has been convicted of a violation of any of the provisions of this chapter, nor to any person whose certificate of registration issued hereunder has previously been revoked as herein provided. F. Each applicant shall pay a two hundred ($200.00) application fee per application. No application fee shall be charged of a mobile food vendor sponsored by or working for a religious, educational, or charitable organization where such organization is entirely a nonprofit organization and who can furnish the city with a "Tax Exempt Number" and written proof of its "Tax Exempt Status." 3-5B-4: ISSUANCE OF CERTIFICATE: The Office of the City Clerk, after consideration of the application and all information obtained relative thereto, shall, within ten (10) business days of application, approve or deny the application. If the person does not possess the qualifications for such certificate, as herein required, and the issuance of a certificate of registration to the applicant would not be in accord with the intent and purpose of this chapter, then the Office of the City Clerk shall deny the application. Endorsement shall be made by the Office of the City Clerk upon the application of the denial of the application. If the applicant is found to be fully qualified, the certificate of registration shall be issued within five (5) business days of the application approval so long as the application fees have been fully paid. Any certificate of registration issued pursuant to this chapter shall expire one (1) year after issuance. 3-513-5: MOBILE FOOD SERVICE: A. Mobile food units or pushcarts shall comply with the requirements of this Article, except as otherwise provided in this section. The health department may impose additional requirements to protect against health hazards related to the conduct of the food service establishment as a mobile operation, may prohibit the sale of some or all potentially hazardous food and, when no health hazard will result, may waive or modify requirements of this Article relating to physical facilities except those 3 requirements of Subsections (d) and (e) of this Section, and Sections 2 and 3 set forth below. B. Pushcarts are not permitted except those that contain only ice cream and related products. C. Mobile food units serving only food prepared, packaged in individual servings, transported, and stored under conditions meeting the requirements of this Article or beverages that are not potentially hazardous and are dispensed from covered urns or other protected equipment, need not comply with requirements of this chapter pertaining to the necessity of water and sewage systems nor to those requirements pertaining to the cleaning and sanitization of equipment and utensils if the required equipment for cleaning and sanitization exists at the commissary. D. A mobile food unit requiring a water system shall have a potable water system under pressure. The system shall be of sufficient capacity to furnish enough hot and cold water for food preparation, utensil cleaning and sanitizing, and hand washing, in accordance with the requirements of this chapter. The water inlet shall be located so that it will not be contaminated by waste discharge, road dust, oil or grease, and it shall be kept capped unless being filled. The water inlet shall be provided with a transition connection of a size or type that will prevent its use for any other service. All water distribution pipes or tubing shall be constructed and installed in accordance with the requirements of this chapter. E. If liquid waste results from operation of a mobile food unit, the waste shall be stored in a permanently installed retention tank that is of at least fifteen percent ( 15%) larger capacity than the water supply tank. Liquid waste shall not be discharged from the retention tank when the mobile food unit is in motion. All connections on the vehicle for servicing mobile food unit waste disposal facilities shall be of a different size or type than those used for supplying potable water to the mobile food unit. The waste connection shall be located lower than the water inlet connection to preclude contamination of the potable water system. 3-5B-6: COMMISSARY: A. Mobile food units or pushcarts shall operate from a commissary or other fixed food service establishment and shall report at least daily to such location for all supplies and for all cleaning and servicing operations. B. The commissary or other fixed food service establishment used as a base of operation for mobile food units or pushcarts shall be constructed and operated in compliance with the requirements of this chapter. 3-511-7: SERVICING AREA AND OPERATIONS: A. A mobile food unit servicing area shall be provided and shall include at least overhead protection for any supplying, cleaning, or servicing protection. Within this servicing area there shall be a location provided for the flushing and drainage of liquid wastes separate from the location provided for water servicing and for the 4 loading and unloading of food and related supplies. This servicing area will not be required where only packaged food is placed in the mobile food unit or pushcart or where mobile food units do not contain waste retention tanks. The surface of the servicing area shall be constructed of a smooth nonabsorbent material, such as concrete or machine-laid asphalt and shall be maintained in good repair, kept clean, and be graded to drain. C. Potable water servicing equipment shall be installed according to law and shall be stored and handled in a way that protects the water and equipment from contamination. The mobile food unit liquid waste retention tank, where used, shall be thoroughly flushed and drained during the servicing operation. All liquid waste shall be discharged to a sanitary sewerage disposal system in accordance with Yorkville- Bristol Sanitary District rules and regulations. 3-5B-8: TIME LIMIT ON MOBILE FOOD VENDOR UNITS : A. Mobile food vendors may conduct business from nine o' clock (9:00) A.M. to eight thirty o'clock (8:30) P.M Sunday through Saturday, including holidays. B. Mobile food vendors are not licensed to conduct business door-to-door. Section 2. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2008. CITY CLERK ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSESPEARS Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2008. MAYOR 5 `�fp0 CIP Reviewed By: Agenda Item Number Legal ❑ C dk5 Finance ❑ EST. , 1836 Engineer ❑ Tracking Number u h y City Administrator ❑ Consultant ❑ C 000 8' - 3c) W ` <CE Fl Agenda Item Summary Memo Title: Whispering Meadows Park Storm Sewer Bid Results Meeting and Date: City Council, May 13, 2008 Synopsis: Whispering Meadows Park Storm Sewer Bid Results Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Approval of low bid of$43,206.45 from Superior Excavating Co. )Z1.1C . Submitted by: Dave Mogle, Director of Parks and Recreation Name Department Agenda Item Notes: This project is part of the Whispering Meadows Park OSLAD grant project budget. See attached memo of bid results approved by Park Board 5/8/08. Memorandum 1 ` To: Yorkville Park Board EST 1836 From: Laura Haake, City Park Designer CC: Dave Mogle, Director of Parks and Recreation, Scott Sleezer, Superintendent of Parks KWO GWn � Date: May 7, 2008 Subject: Whispering Meadows Park Storm Sewer Project STATEMENT OF ISSUE Award a contract for the construction of Whispering Meadows Park Storm Sewer Project. DISCUSSION Seven contractors returned bids that were publicly opened on May 6'" with the following results: CONTRACTOR BASE BID TOTAL Superior Excavating Co., Inc. $43,206.46 B.A Bish Underground, LLC $44,822.00 Bish Excavating Company $50,689.35 Brant Builders $599797.00 Fiordirosa Construction Company $617405 .25 Oswego Excavating, LLC $62,767.45 R.A. Ubert Construction $72,360.00 Superior Excavating Co., Inc. was the lowest bidder in the amount of $43,206.45. The bid is for 1 ,478 lineal feet of pipe (in various sizes) with 12 catch basins and one flared end section. RECOMMENDATION Award a contract to Superior Excavating Co., Inc., for the construction of Whispering Meadows Park Storm Sewer in the amount of $43,206.45 . `,�f D Cl)-y Reviewed By: Agenda Item Number J= 4 9 Legal ❑ C (C esr. 1 1836 Finance ❑ 1 Engineer E-1 Tracking Number ' ��i y City Administrator ❑ 9 a a u O Consultant El ADM 2008-39 ❑ <LE ��'�• Agenda Item Summary Memo Title: March Treasurer's Report Meeting and Date: City Council—May 13, 2008 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Jennifer Milewski Finance Name Department Agenda Item Notes: United City of Yorkville Kendall County, IL Monthly Treasurer's Report Pre Audit Financial Summary As of March 31, 2008 FY FY Beginning March March Ending FYTD Budgeted FYTD Budgeted Fund Balance Revenues Expenses Balance Revenues Revenue Expenses Expenses 01 General 2,726,217 685,391 11176,841 21234,768 10,677,787 17,509,107 13,687,878 17,506,011 15 Motor Fuel Tax 529,864 25,313 28,476 526,702 328,463 677,000 281,055 677,000 16 Municipal Building (436,591) 1,450 2,960 (438,101) 85,950 305,705 247,945 305,705 20 PD Capital 165,292 21479 56,931 110,840 98,596 246,950 217,130 246,950 21 PW Capital 552,414 5,350 75 557,689 287,366 632,916 250,021 632,916 22 Parks & Rec Equip Capital 90,323 650 - 90,973 50,675 161,500 65,905 161,500 37 Sanitary Sewer Improvement 5,163,650 8,224 - 5,171,874 839,896 7,105,270 1,055,545 7,105,270 41 Water Improvement Exp (828,674) 11,728 123,865 (940,811) 1,617,773 3,844,410 1,086,208 3,844,410 42 Debt Service (398,379) 200 - (398,179) 2,338,127 2,752,259 2,635,740 2,752,259 51 Water 520,351 13,656 113,482 420,525 1,772,548 1,676,000 1,352,023 1,676,000 52 Sewer 527,350 27,105 65,348 489,107 801,618 671,000 312,511 671,000 72 Land Cash (521,509) 568 - (520,941) 215,695 910,982 485,352 910,982 73 Land Acquisition (2,153) - - (2,153) - 50,000 52,153 50,000 79 Parks & Recreation 4,810 226,184 131,484 99,510 1,519,525 1,668,513 1,475,156 1,668,513 82 Library 393,537 9,737 82,525 320,749 1,713,983 1,547,019 2,102,884 1,596,203 85 Fox Industrial 182,778 258 - 183,036 173,767 237,653 78,284 237,653 87 Countryside TIF Project 21875,022 61139 405 2,880,757 106,317 2,998,090 144,686 2,998,090 88 Downtown TIF 28,723 - - 28,723 34,760 26,059 6,037 26,059 95 Trust & Agency 526,626 10,729 6,150.00 531,205 2,805,634 - 21274,429 - Totals 12,099,651 1,035,160 1,788,542 11,346,270 25,468,480 43,020,433 27,810,942 43,066,521 Note: Revenue defict to be offset wait fund balance As Treasurer of the United City of Yorkville, I hereby attest, to the best of my knowledge, that the information contained in this Treasurer's Report is accurate as of the date detailed herein. Full detail information is available in the Finance Department William Powell, Treasurer Fund Balance Reserve General Fond 1824% Water Op 25.09% Sewer Maintenance 72.89% Combined Fund Balance 21.50% Prepared by: Jennifer Milewski-Sr Accounting Clerk cl?l, Reviewed By: Agenda Item Number if J 01AN Legal ❑ �� Esr. t Finance raas ❑ Engineer ❑ Tracking Number '0 City Administrator ❑ ^i�At �Q Consultant ❑ ^��«^n > ❑ ADM 2008-42 <kE ®d�° Agenda Item Summary Memo Title: Purchase Order Policy Meeting and Date: City Council — May 13 , 2008 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Kathleen Field Orr City Attorney Name Department Agenda Item Notes: See attached memo and ordinance. MEMORANDUM To: Administrative Committee of the United City of Yorkville From: Kathleen Field Orr, City Attorney Date: May 1 , 2008 Subject: Purchase Order Policy The purpose of a Purchase Order Policy is to safeguard the procurement of materials and services from the lowest responsible bidder without influence from any City official or City employee. State law, as well as our City Code, have established specific requirements in an effort to effectuate this goal. Unfortunately, due to numerous revisions over the years, the City Code contradicts the Purchase Order Policy adopted by the City Council on December 27, 2005. In order to alleviate this problem, a total review of the procedures for the procurement of service and material is recommended. Section 1 -7-3(B) of the City Code requires all contracts for public improvements in excess of $5,000 must be awarded by competitive bid and all other contracts in excess of $ 10,000 must be awarded. The same code section (paragraph 3) mandates specific procedures for goods and services but only requires competitive bidding for purchase orders over $ 10,000. All of this contradicts the Purchase Order Policy which requires competitive bids only where the purchases are in excess of $20,000. Moreover, when competitive bids are not required, a "bid form" is mandated. Nowhere in the policy or in the City Code is there a direction regarding the procurement of any bid. In other words, despite best efforts, the procedures, as written, do not meet the intended goal. For the foregoing reasons, I am making the following recommendations as a new purchasing policy: (a) all purchases under $500 may be made upon approval of the Department Head. (b) all purchases of $500 to $5,000 can only be made if provision for such expenditure is within the Department Budget as approved by the Council and purchase orders are signed by the employee and Department Head. (c) all purchases over $5,000 but less than $20,000 require a bid in writing (email is acceptable) but only if such expenditure is within the Department Budget as approved by the Council and, at a minimum, bids are requested from all establishments located within the boundaries of the City providing goods or services which establishments have registered with the City in accordance with a registration system to be established. In an effort to support local businesses and achieve the goal of the lowest responsible bidder chosen without influence, the City should establish a registry (not a license) for all local businesses which would name the business, the services available or the materials manufactured, distributed or sold and the person or department to contact. Once registered, the City would prepare a list of businesses by category of services provided and materials sold. Whenever the City requires any goods or services, a written request must be made to all local businesses providing such goods or services. Written requests may also be solicited from any other provider known to the City or previously used. This practice is not intended to exclude any bidder but is intended to assure that all local businesses are given an opportunity to present their best offer. It is to be understood that email communications constitute "written requests" and "written bids." It must also be noted that the State increased the requirement for competitive bids to $20,000 as a result of the significant time and expense of bid preparation and publication. In order to promote efficiency and avoid substantial time on the part of City employees, the State requirement for competitive bidding is recommended. Ordinance No. ORDINANCE AMENDING THE CITY CODE OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS WHEREAS, the United City of Yorkville has established specific procedures in connection with the procurement of materials and services in addition to the requirements of state law in order to ensure that all City expenditures for materials and services are let to the lowest responsible bidder without influence from any City official or City employee; and, WHEREAS, the United City of Yorkville has also established a tradition of supporting local businesses through various economic incentive and marketing programs and also desires to establish a system permitting all local businesses to participate in the bidding process of the City in connection with the purchase of all materials and services; and, WHEREAS, the City Council now desires to coordinate its procedures for competitive bidding requiring notice to all local businesses when bids are being requested for materials and services required for the efficient operation of the City. NOW, THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, is hereby amended as follows: Section L Section 1 -7-3 of Title 1 of the City Code is hereby amended by deleting paragraphs B and C thereof in their entirety and replacing said paragraphs with the following: "B. Bids for all Contracts for Services of Materials Over $20, 000: 1 . Advertising for Bids: Except as otherwise provided herein, all contracts of whatever nature for labor, services or work, and for the purchase or lease of materials or supplies involving amounts in excess of $20,000 made by or on behalf of the city shall be let to the lowest responsible bidder following notice as required in the following subsections: a. Notice shall be published in a newspaper of general circulation throughout the city at least once which publication shall be at least fifteen (15) days prior to the time designated for opening bids. The notice shall include a general description of the article or service desired, shall state the time, date and place of bid opening, and shall designate where bidding documents may be obtained. b. All purchases or contracts to be let shall be noticed by posting on the public bulletin board in the city hall. 2. Bidding Procedures: a. Bidder 's Security: All bids must be sealed and, in the case of contracts for construction of municipal buildings or facilities or for labor, shall be accompanied by security, either cash, cashier's check certified check or surety bond, in a sum equal to ten percent (10%) of the total aggregate of the bid. The successful bidder shall forfeit his bid security upon such bidder's failure or refusal to execute the contract within the time designated in the bid documents. The city council, in such event, may award the contract to the new lowest responsible bidder. b. Other Bond Requirements: A faithful performance bond, labor and material bond and other bonds may be required by the city council in amounts reasonably necessary to protect the city's interests in obtaining the services or work involved. If bonds are required, the form and amount thereof shall be designated in the notice inviting bids. c. Bid Opening Procedures: All bids shall be submitted to the city clerk, who shall safeguard them in a sealed condition until the time noticed for public bid opening. At the time and place stated in the public notices, the city clerk or designee shall publicly open all bids. The tabulation of all bids or copies of bids received shall be available for public inspection in the clerk's office for a period of not less than thirteen (13) days after the bid opening. d. Award of Contracts: 1 . Lowest Responsible Bidder: The city council may make an award of contract to the lowest responsible bidder. If considered to be in the best interest of the city, selected portions of the lowest responsible bid may be accepted and award made accordingly. In the alternative, the city council may either reject all bids and readvertise or authorize the city itself to perform the work and 2 directly acquire the items desired in accordance with the immediately following provision. 2. Direct Method: After bids are rejected or if no bids are received, the city council, by resolution and act of majority vote of the council, including the mayor, may authorize the work done by city personnel and equipment or may authorize the purchase of the material and equipment for services involved on the open market without complying with the requirements of this section, provided that the city council reserves competent information or data that the city itself is capable of completing the project involved in a more satisfactory or economical manner or that the materials, equipment or services may be purchased more economically on the open market. e. Tie Bids: If two (2) or more bids are received which are in all respects equal, the contract shall be awarded to the bidder maintaining a place of business in the city. However, if all or none of said bidders maintain a place of business in the city, then the contract shall be awarded by drawing lots. 3 . Exemptions from Bidding Requirements: a. Notwithstanding any provisions of this section to the contrary, the competitive bidding procedures and requirements may be dispensed with in any of the following instances: (i) When a commodity being purchased is standardized in a manner to be compatible with equipment or articles in existing city use and in order to obtain more function or economic use from such existing equipment or articles, together with such commodity. (ii) When in public session, the city council has received competent information, data and sworn testimony supporting the facts that the product or service desired is provided only by one person or firm. (iii) The city council may authorize the purchase of materials, supplies, equipment and services or may order work performed by the city upon a finding of support by competent information or data that such purchase or work is urgent and immediately necessary for the preservation of life, health and property. The term "urgent and immediately" as used herein shall be deemed to mean threatening to happen at once, such as an impending danger or calamity. 3 (iv) When an agreement involves acquisition of services, equipment or any agreement entered into with another governmental entity. (v) The city may award a renewal or extension of an existing contract or agreement with any supplier or vendor of services, equipment, materials or work performed by or on behalf of the city in the event that the city is satisfied with the past performance of the entity providing said service, equipment or work. In the event the city council wishes to make a renewal or extension of an existing agreement with the city, no competitive bidding shall be required by the city council by a vote of the majority of the aldermen then holding office. Nothing contained herein shall be interpreted to restrict the power of the city to amend the terms of any existing agreement upon renewal or extension thereof so long as the city council passes a resolution approving the terms of any amendment or modification of an existing agreement. (vi) The city may award any contract or approve any purchase of materials without advertising for bids if authorized by 2/3 of the aldermen then holding office. C. Bids for all Contracts for Services of Materials $5, 000 to $19, 999: 1 . Soliciting Quotes: Except as otherwise provided herein, all contracts of whatever nature for labor, services or work, and for the purchase or lease of materials or supplies involving amounts from $5,000 to $ 19,999 made by or on behalf of the city shall be let to the lowest responsible bidder as required in the following subsections: a. No expenditures for labor services or work for the purchase or lease of materials or supplies may be made unless the cost thereof was included in the budget of the city department requesting such expenditure. b. Solicitation for quotes shall be in writing to all businesses located within the city boundaries providing such labor, services or work or manufacturing, selling or distributing the materials or supplies which have registered with the city as hereinafter provided and any other business known to the city or previously utilized by the city. c. Purchase order form, written bids and council approval of the expenditure shall be required. 4 d. For purpose of soliciting and obtaining quotes, e-mail shall constitute a writing in addition to any other hand written or type written communication. D. Registration of City Businesses: 1 . All businesses located within city boundaries shall have the right, but not the obligation, to register with the city clerk on a form provided by the city clerk, itemizing all of the services or materials provided by such business and stating a contact person, e-mail address or such other method for communication or correspondence as deemed sufficient to permit such business to submit a quote to the city for the provision of services or materials. E. Expenditures Under $5, 000: 1 . Every contract or purchase involving an expenditure less than $5,000 but more than $ 1 ,000 shall be made by purchase order and signed by the department had. 2. All expenditures under $ 1 ,000 shall require the approval of the department head and a receipt for such expenditure from the provider or seller." Section 2: This Ordinance shall be in full force and effect immediately from and after its passage and approval according to law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this _ day of A.D. 2008. ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSE SPEARS 5 APPROVED by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2008. Mayor Attest: City Clerk 6 CI Reviewed By: Agenda Item Number J� e �- T Legal ❑ OA 9 9 Esr. 1836 Finance ❑ 1 -- Engineer E]I-��-- Tracking Number -40 I� fti W City Administrator F1 -p., Consultant ❑ .., + ❑ ADM 2008-45 <LE Agenda Item Summary Memo Title: Resolution to Close Countryside Sewer Castle Account 80681301 Meeting and Date: City Council—May 13, 2008 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Jennifer Milewksi Finance Name Department Agenda Item Notes: STATE OF ILLINOIS ) )ss COUNTY OF KENDALL ) RESOLUTION NO. 2008- RESOLUTION OF AUTHORIZATION TO CLOSE CHECKING ACCOUNT AND TRANSFER FUNDS Whereas, the City Council of the United City of Yorkville has maintained checking account no. 80681301 at Castle Bank to maintain expenditures for the Countryside Sewer Project 2004-B; and Whereas, it has been determined that the account is no longer necessary due to the project being over budget and the rest of the expenses being paid out of the General Fund; and NOW THEREFORE BE IT RESOLVED, by the Mayor and City Council of the United City of Yorkville that the Castle Bank Checking Account Number 80681301 be closed and all funds therein be transferred to the United City of Yorkville General Fund, and that the Mayor, City Clerk, City Treasurer and Finance Director are hereby authorized to take all actions, and sign all documents necessary consistent with this Resolution. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2008. CITY CLERK ROBYN SUTCLIFF JOSEPH BESCO GARY GOLINSKI ARDEN JOSEPH PLOCHER WALTER WERDERICH MARTY MUNNS ROSE ANN SPEARS Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2008. MAYOR MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL OF THE UNITED CITY OF YORKVILLE KENDALL COUNTY,ILL HELD IN THE CITY COUNCIL CHAMBERS. T800 GAME FARM ROAD ON TUESDAY. APRIL 10, 2008. Mayor Burd called the meeting to order at 7: 10 P.M and led the Council in the Pledge of Allegiance. ROLL CALL Clerk Milschewski called the roll. Ward Leslie Present Werderich Present Ward 11 Golinski Present . Plocher Absent Ward III Mums Present Sutcliff Present Ward 1V Besco Present Spears Present Also present: City Clerk Milschewski, City Attorney Orr, City Administrator McLaughlin, Assistant City Administrator Olson, Finance Director Mika, Director of Public Works Dhuse, Director of Park & Recreation Mogle, Community Development Director Miller, Human Resource Manager Kasper and City Engineer Wywrot. QUORUM A quorum was established. RESIGNATION Alderman Leslie tendered his resignation to Mayor Burd as he recently moved outside of city limits. He stated that he enjoyed serving his community and he thanked the Council and staff. Mayor Hurd presented him with a plaque and clock in appreciation of his service to the city. Mayor Burd announced that under state statute, she has sixty days to appoint a person to 511 Alderman Leslie's term which will end in April 2009. She invited anyone interested to send the city secretary a letter of interest. She stated she would make her choice after interviewing candidates. INTRODUCTION OF GUESTS Mayor Bard asked the staff and guests to introduce themselves. She welcomed the guests and asked them to enter their names on the attendance sheet provided. AMENDMENTS TO THE AGENDA Alderman Golinski asked that the Club 47 matter be moved up on the agenda to accommodate those present to speak on the matter. Mayor Burd explained that the Administration Committee suggested that the matter be tabled until the next City Council meeting where a public forum will be held before the meeting. She asked that the public hold their comments until that time. Alderman Besco was concerned that those present might not be able to attend the April 22, 2008 meeting. It was suggested that written comments be allowed. Alderman Golinski supported the one night of comments. COMMITTEE MEETING DATES Public Works Committee 6:00 P.M., Tuesday, April 15, 2008 City Hall Conference Room Economic Development Committee 7:00 P.M., Thursday, May 1, 2008 City Hall Conference Room Administration Committee 7:00 P.M., Thursday, April 10, 2008 Library Conference Room Public Safety Committee 6:00 P.M., Thursday, April 24, 2008 City Hall Conference Room PRESENTATIONS None. PUBLIC HEARINGS None. The Minutes of the Regular Meeting of the City Council — April 10, 2008 — ma e 2 CITIZEN COMMENTS Todd Milliron, 61 Cotswold Drive, asked the City Council to consider a bigger venue for the next City Council meeting. Bob Loftus noted that negatives get attention however he had a positive to comment on. He explained that at the recent Plano Plan Commission meeting people had to stand for three hours before being allowed to comment. He stated that when one person finally got the chance to ask his questions he do so in such a way as to earn a standing ovation from those present. This person was Administrator McLaughlin and he represented Yorkville in a positive manner. Mr. Loftus thanked Administrator McLaughlin for his eloquence. Mayor Burd thanked Mr. Loftus for calling attention to something positive. CONSENT AGENDA 1 . Tractor Purchase — approve purchase of a John Deere 3320 tractor fran Ehlers Lawn & Recreation in an amount not to exceed $14,500.00 (CC 2008-21) 2. RFP Results for Fox Hill and Sunflower SSA Mowing and Maintenance — award contract for avowing and maintenance for FY 08-09 to the Lawn Firm, as presented (CC 2008-21) 3. Ordinance 2008-24 — Amending the Code of Ordinances Designating Financial Institutions and Drive Through Facilities as a Special Use — authorize Mayor and City Clerk to execute (PC 2008- 02) Mayor Burd entertained a motion to approve the Consent Agenda as presented. So moved by Alderman Munns; seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes-6 Nays-0 Munns-aye, Spears-aye, Sutcliff--aye, Werderich-aye, Besco-aye, Golinski-aye Alderman Golinski thanked Alderman Spears for bringing the financial institution ordinance forward. Alderman Munns asked if the current maintenance service for Fox Hill presented a bid and Director Dhuse stated that they did not submit their bid in time. PLAN COMMISSION/ZONING BOARD OF APPEAL Director Miller reported that the next Plan Commission meeting was scheduled for May 14, 2008. On April 17, 2008 the Comprehensive Plan Citizen Advisory Committee will meet to begin the second part of the land use discussion. MINUTES FOR APPROVAL A motion was made by Alderman Munns to approve the minutes of the City Council meeting of March 11 , 2008; seconded by Alderman Spears. Motion approved by a viva voce vote. BILLS FOR APPROVAL A motion was made by Alderman Munns to approve the paying of the bills listed on the Detailed Board Report dated April 2, 2008 totaling the following amounts: checks in the amount of$579,961 .68 (vendors); $251,822.94 (payroll period ending 3/29/08); for a total of$831,784.62; seconded by Alderman Besco. Alderman Spears questioned the reference to accounts receivable (A/R) in regards to the item on page 20 for Kathleen Field Or. Director Mika indicated that this was an error and should be noted as A/P or accounts payable. Motion approved by a roll call vote. Ayes-6 Nays-0 Munns-aye, Spears-aye, Sutcliff--aye, Werderich-aye, Besco-aye, Golinski-aye REPORTS MAYOR'S REPORT Resolution 2008-12 Supporting the City of Chicago's Bid for the 2016 Olympic and Paralympic Games The Minutes of the Regular Meeting of the City Council — April 10, 2008 — page 3 Mayor Bard read the resolution. She entertained a motion to approve a resolution Supporting the City of Chicago's Bid for the 2016 Olympic and Paralympic Games, as presented, and authorize Mayor and City Clerk to execute. So moved by Alderman Golinski; seconded by Alderman Werderich. Motion approved by a roll call vote. Ayes-6 Nays-0 Besco-aye, Sutcliff-aye, Munns-aye, Spears-aye, Werderich-aye, Golinski-aye Fiscal Year 2008-2009 Budget Update (ADM 2008-11) Mayor Bard asked Administrator McLaughlin for a budget update. Administrator McLaughlin stated that 2008-2009 proposed budget has total expenditures of $13.3 million. This is slightly above the 2006-2007 budget. The 2007-2008 budget was $ 19.3 million of which $2.9 million was the In-Town Road Project. Staff, the Administration Committee and the mayor have worked numerous hours on the budget. They have had to face the challenge of the downturn in the economy. In the past few years the city has benefitted from a strong housing industry however with the downturn projected revenues are not being realized. Significant reductions have been made to the budget in order to match the revenues that are anticipated in the next year. He felt that with the budget cuts made earlier in the year and the adjustments made in anticipation of the next year should find the city in a good fiscal position. Changes made to the budgets since it was initially presented to the Administration Committee are as follows: o The $500,000.00 owed to the city from Ocean-Atlantic is not included in the proposed budget. The city is currently taking legal action and it is hopeful the city will collect payment. o Contingency has been lowered to $20,000.00. o A separate city-wide capital fund has been established which is a stronger accounting practice and better internal control system. Capital items were reduced resulting in the General Fund being reduced by $180,000.00. o Health insurance quotes came in significantly less than anticipated so this line item could be lowered $83,000.00. o The Police Department made significant adjustments with cuts to proposed hiring. o Discretionary capital items were delayed for an additional year. Administrator McLaughlin added that the budget has to be adopted before May 1, 2008. Mayor Hurd opened the floor for questions, suggestions, etc. Alderman Besco asked if funds for the proposed public works facility were cut. Mr. McLaughlin stated that funds for the building were in the budget under the city-wide capital fund to be paid out of general revenues. As the budget was refined, the expense was moved to the public works capital fund which receives funds from developers. Alderman Spears questioned the $20,000.00 in the Contingency Fund. She asked if funds were taken from this fund when a well went down. Administrator McLaughlin stated no funds were taken from contingency to pay for the well repairs; all expenses were submitted to the insurance carrier and what wasn't covered was paid out of revenues in the water fund. Alderman Spears questioned which fund covered the cost of roof repairs. Mr. McLaughlin stated this came out of the Municipal Building Fund. Alderman Spears asked what the Contingency Fund is used for. Mr. McLaughlin stated that $50,0000.00 of the Contingency Fund was used for the purchase of land off of Route 47 and there was another expenditure of $17,000.00 but he could not recall the specifics. Alderman Spears commented that she did not feel $20,000.00 in the fund was enough especially if an emergency situation should arise. Mr. McLaughlin stated that if the City Council wanted to recommend cuts in other areas of the budget, this fund could be increased. He stated that the fall back position is that the fund balance covers additional catastrophic costs. He noted that the city policy is for the contingency fund to be between 15% and 20%. Alderman Spears stated that in the past the fund was kept between 23% and 25%. She expressed her concern that state legislators are attempting tax cut backs which could directly affect city funds and KenCom will be asking for more funding. She felt the city wasn't saving or being cautious. She suggested that the Community Relations budget of$ 164,319.00, used for conferences, community events, Holidays Under the Stars, etc., be addressed. She commented that it is great to offer these programs however with the present economy she felt that taxpayers would rather have their roads fixed, police protections, etc. She felt that this account was "bubbles and bangles" and not really spending the taxpayers money the way they expect it to be spent. She asked Administrator McLaughlin to find funds under this budget which could be allocated to other areas. She suggested cuts to brochures, postcards and the city newsletter. She felt if a little bit could be taken from each department's budget it would be better than cutting $500,000.00 from one department. The Minutes of the Regular Meeting of the City Council — April 10, 2008 — page 4 Alderman Golinski commented that he noticed that since the proposed budget presented on April 1, 2008, there has been changes and cuts from every department except Community Relations. He agreed with Alderman Spears that a harder look should be taken at this department's budget to see if there are any areas that could be tighten up. Mayor Burd explained that the department head made cuts to this department such as having the intern remain part-time and cutting the amount of money allocated to Holiday Under the Stars, before the City Council received the budget. Mayor Burd stated that she has a different take on Community Relations; she believes it is one of the most important departments in the city because it is a tool for the aldermen and the city to contact constituents. She felt the aldermen could use the city newsletters more effectively than they do since very few aldermen submit information. She commented that when she talks to people they tell her they very seldom hear from their aldermen and she felt it is the City Council's duty to contact constituents, to get as much information to them as possible and to provide them with a lot of venues to receive information. She felt this was not done effectively in the past. She felt the department head, Glory Spies, was doing a great job even organizing the foreclosure prevention seminar for residents. Other communities have contacted Yorkville about the seminar. She stated that people feel that community events give residents a sense of community and allow them to connect to each other. She commented that the city needs more than police; it needs quality of life issues. She stated that she received positive feedback from those who received the bubbles and she disagreed with Alderman Spears. After Alderman Golinski noted that he never gave up the floor to the mayor, he pointed out that there wasn't a line item for the legislative attorney. He stated that the City Council gave direction to allot $ 10,000.00 for this but he could not find it in the budget. Mr. McLaughlin stated that Alderman Golinski was correct in his observation. Alderman Golinski further commented on the Sewer Main account and hoped that the city would not get into a situation where improvement dollars would be used to fund operations. He also noted a deficit in the Land Cash fund and hoped the city would be very careful with this fund. Mayor Burd asked about the $700,000.00 due from Wal-Mart for the Land Cash fund. Mr. McLaughlin stated that this contribution is in the Annexation Agreement and the funds should be received after they close on the property. These funds were not included in the budget however the deal with Wal-Mart is progressing. Alderman Besco commented on the Community Relations budget. He stated that he understood the value of a good community however the Council's main obligation is to provide essential services to residents. He felt if residents were asked if they want a good police force, potholes filled and sewers working or bubbles; they would not choose bubbles. He felt priorities should be in place; in tough times you don't "buy a Porsche". He stated that every department has done a fine job in cutting their budgets and a hard look should be given to non-essential services. Mayor Burd commented that the price of bubbles won't pave a street. Alderman Manus asked for clarification on "bubbles". Mayor Burd explained that the city gave away bubbles at the Hometown Days celebration. Alderman Spears added that $400.00 was spent on the bubbles. Alderman Morris complimented the departments on their cuts. Alderman Sutcli£f commented that she was aware of the cuts to the Police Department however she wasn't aware of what the Public Works Department cut. She asked if the city was in eminent danger with the cuts to these departments. Mr. McLaughlin stated that Chief Martin said he would not make the cuts unless they were the right thing to do and that the Police Department could continue to provide the same quality of service it currently provides even with the budget cuts. Director Dhuse stated that potholes will still be filled even with the cuts. Mayor Burd stated that Chief Martin will hire four new officers that the city did not have last year. Alderman Spears clarified that Chief Martin is actually replacing officers who have resigned or retired; he is not hiring the four additional officers he requested. Mayor Burd stated that these positions sat empty and the Police Department operated without them all last year. Alderman Spears countered that the mayor was not portraying the situation correctly. Alderman Spears also disagreed with the mayor's thinking that public relations and parties are top priority for the community. She stated that she did not care how other communities see Yorkville and that she did not want Yorkville to compete with other communities in the area of hosting events. She felt the taxpayers would agree. Alderman Spears further noted that employees have been sent for classes to learn various computer programs so they can create publications and brochures. She felt this resource as well as the city's in-house equipment should be used in an effort to save money. Mayor Burd stated that this has occurred and gave an example of the brochure that was created for the Green Committee's Water Conservation seminar. The Minutes of the Regular Meeting of the City Council — April 10, 2008 — page 5 The Mayor also noted that the Police Department cuts were made by Chief Martin; they were not made for him. She stated that she had faith in him and noted that he is comfortable with the cuts. She suggested Alderman Spears discussed this with Chief Martin. Alderman Spears stated that she did not doubt Chief Martin however she would rather have the funds available to hire additional officers or to contribute to KenCom. Alderman Spears noted that the Alan Greenspan has announced that the city is in a recession and she felt this should be addressed. She felt the city should be cautious with how it was allocating funds. Mayor Burd agreed that the city should be cautious and that is why she asked the staff for $500,000.00 in budget cuts because she felt this would keep the reserve fund higher. Chief Martin complied with her request and made the cuts he did. She stated that the Equalized Assessed Value (EAV) may go down if the housing market stays sluggish; houses may not be worth as much and the city may not get as much real estate tax revenue. She noted that on the other hand the city can anticipate more sale tax revenue coming in so it is not all "gloom and doom". She stated that it should not be thought that the city is in anyway endangering residents. She also commented that there is no way the city can fund another $2.5 million in-town road program and that there is enough in the reserve fund to cover any type of major catastrophe. Alderman Besco commented that the city should watch out for the `little money" the "big money" will take care of itself. He felt that the city needed to keep a line on everything and bickering wouldn't do any good. He stated that no one can predict what will happen with the economy so the city should be as cautious with taxpayer's money as possible. Mayor Hurd noted that a program that was dear to her, the parkway tree program, was cut, She had hope to start a program replacing parkway trees and had put $25,000.00 in the budget for it. She asked for donations of tree and anyone interested should contact her because she would like to see Yorkville become a "greener" city. Alderman Munns commented that everything should be watched but the police and infrastructure are necessary for operating a city. He stated that if community development, parks, community relations, etc. were to stop, the city would still run. He suggested that things be prioritize; important things should be considered first. However, he didn't feel every $100 or $200 item needed to be addressed. Mayor Burd asked what price could be placed on making 400 children happy. She stated that the bubbles put smiles on people's faces and this was important to her. Alderman Spears asked Alderman Munns how he felt about all the foreclosures in the community and the tears people are shedding because they cannot afford living. Alderman Munns stated that he felt bad however people make a commitment when they sign mortgage documents. He felt that it should not be on the city when someone enters into a bad deal. Alderman Spears stated that the City Council should respect peoples' hardships and be responsible in how the taxpayer's hard earned money is spent. Mayor Burd stated that this is why the city held a foreclosure seminar; to help people affected by this. She stated that this seminar came through the Community Relations Department and CD's of the seminar were still available for those who were interested. Mayor Burd asked the City Council to contact Administrator McLaughlin if they had any other suggestions, other than the bubbles, for budget cuts. The ordinance will be back on the agenda in two weeks. Administrator McLaughlin suggested that if the City Council sees anything structurally or significantly wrong, they should provide input or direction at this meeting or schedule a separate meeting because there is only one more City Council meeting before the ordinance has to be passed. He confirmed that the City Council wanted to see $10,000.00 for the legislative attorney in the budget and he could adjust the Rob Roy Falls signal top accommodate this. Alderman Spears commented that she was not saying she was not confident in the staff however she reminded the City Council that she and Alderman Golinski discovered the 2.5 million deficit in the budget. They brought this to the attention of the staff and Administration Committee. She stated that she has never seen a deficit such as this since she has been on the Council and she was appalled. Mayor Hurd stated that when Alderman Golinski pointed out an $800,000.00 transfer a "red flag" went up Forest Preserve District her. She went to the staff told them the city would not be going for more than $500,000.00 out of the revenue fund. She stated that Treasurer Powell concurred with this. The revenue fund is for down cycles and there is enough to use for four years. Alderman Besco stated that he noticed that there is a notation for the percentage of budget change for each department except the Community Relations Department. He asked the reason behind this. Mr. McLaughlin explained that this department was previously part of the Administration Budget. For The Minutes of the Regular Meeting of the City Council — Apt-it 10. 2008 — Pa 2e 6 purposes of budgeting and managing the accounts the two budgets were separated. This will make it clear as to what dollars are being spent in this area. Alderman Spears questioned the $1,500.00 for sponsorships. Assistant City Administrator Olson noted that it was still in the budget and could be found on page 7 of the budget. Alderman Golinski stated that he did find some things that he had concerns about and he brought them to the Administration Committee. He stated that the entire budget process is difficult, it has been a team effort and he felt everyone did a good job. He stated that the problems the city is facing are not unique to Yorkville; many communities are having a tough time. CITY COUNCIL REPORT Supporting Local Businesses (CC 2008-24) Alderman Golinski stated that it was unfortunate that he had to bring this subject up however he was compelled to after receiving many telephone calls and emails regarding the disparaging remarks made by another member of the City Council about a local business. He read a statement (see attached) regarding the incident. He stated that he spoke with the business owners affected by the remarks. He commented that they have moved to the community, invested their money, haven't made any money yet and then this happens. He stated that an alderman making such remarks is wrong on a multitude of levels. Alderman Munns agreed with Alderman Golinski. He stated that he supports business coming to Yorkville and he encouraged residents to patronize the establishment. He stated that there was a "silver lining'; the business got a lot of good, free publicity. Mayor Burd commented that she brought twenty people to the business last Saturday to hear the band. They had a good evening and it didn't look like Alderman Plocher's comments were causing them "any grief'. Alderman Besco stated that anyone who feels the city is not pro economic development they should sit in on an Economic Development Committee meetings where everything they do is geared towards to helping the economic environment for businesses in Yorkville. He also complimented the director of the Yorkville Economic Development Corporation, Lynn Dubajic. He staged that she is an asset for the city and it was nice to know that she is one of the first people to talk to prospective business. Alderman Spears encouraged residents and business to contact each alderman and the mayor if they ever feel they are being"strong armed" by anyone on the Council. She stated that the Council is not above the law and should abide by the rules and be as professional as possible. She stated that due to this incident, the city has received bad publicity. She felt it was a complete embarrassment. Alderman Golinski disagreed with the mayor that the business didn't feel any grief. He spoke to the owners after the incident happen and they were indeed experiencing grief over the situation. They did not know how much power a single alderman had or who to turn to. Mayor Bard stated she spoke with the owners while she was there and they commented that they wished people would stop talking about it and let it go away. ATTORNEY'S REPORT No report. CITY CLERK'S REPORT No report. CITY TREASURER'S REPORT No report. CITY ADMINISTATOR'S REPORT No report. FINANCE DIRECTOR'S REPORT No report. DMECTOR OF PUBLIC WORKS REPORT Director Dhuse reported that there would be hydrant flushing on the north side of the city starting next week. The Minutes of the Regular Meeting of the City Council — April 10 2008 — page 7 CHIEF OF POLICE'S REPORT No report. DIRECTOR OF PARKS & RECREATION'S REPORT Authorizing the Acquisition of 202 E. Countryside Parkway (CC 2008-20) Mayor Burd entertained a motion to approve an ordinance authorizing the acquisition of 202 E. Countryside Parkway, as presented, and authorize Mayor and City Clerk to execute. So moved by Alderman Golinski; seconded by Alderman Werderich. A motion was made by Alderman Golinski to table the ordinance authorizing the acquisition of 202 E. Countryside Parkway until the next scheduled City Council meeting; seconded by Alderman Manus. Motion approved by a roll call vote. Ayes-6 Nays-0 Munns-aye, Spears-aye, Werderich-aye, Golinski-aye, Besco-aye, Sutcliff-aye Kites for Kids Director Mogle reported that on Saturday, April 12, 2009 the Kites for Kids event would be held from 11 :00 a.m. to 1 :00 p.m. at the Beecher Center. This is the first in the Series of Playful Events hosted by the city. The event will be held rain or shine. Springfield Park Event Director Mogle reported that he, Recreation Director Swithin and Park Director Sleezer went to Springfield for a park event. Fifty park departments and park districts were represented. They had the opportunity to speak with legislators who they encouraged to support the OSLAD 'program. COMMUNITY DEVELOPMENT DMECTOR REPORT No report. COMMUNITY RELATIONS OFFICER'S REPORT Water Conservation Forum Mr. Olson reported that the Green Committee would be hosting a Water Conservation Forum on April 28, 2008 at the Library from 6:30 to 9:00 p.m. COMMUNITY & LIAISON REPORT Yorkville Economic Development Corporation Meeting Alderman Munns reported that he attended the Yorkville Economic Development Corporation meeting where it was noted that while home construction was down, commercial construction was still moving ahead. Membership is still strong with only member being lost however another new member joined. The organization is financially strong. Trip to Springfield Alderman Sutcliff reported that she and the mayor along with representatives of other neighboring communities went to Springfield to meet with legislators to lobby for critical projects. Route 47 was discussed and the focus was on $4 million being funded by the federal government and waiting for a $1 million matching funds from the state. The group met with Senators Obama and Durbin's offices as well as with Representative Cross. They were given good insight into planning for transportation needs from these meetings. She suggested people contact the legislators and ask them to support the Capital Bill. She also invited other aldermen to go to Springfield. Mayor Bud stated that she met with the head of IDOT who explained that $20 million was needed or everything will shut down due to the hard winter. Representative Cross felt confident that the bill will be passed and Representative Lindner is aware of Yorkville's problems with Route 47. Representatives from Sugar Grove pointed out that an international group will becoming to their village next year and the roads should look good for the event. She noted that she also spoke with representatives from the IEPA, IDNR, Mayor Daley's office, etc. Alderman Bosco asked when the state last past a Capital Bill and Mayor Bard stated that it has been nine years. He stated that the city shouldn't rely on the bill passing. Mayor Bard stated that Representative Cross indicated that state officials are aware that if the bill doesn't pass billions of federal dollars may be lost so there is pressure to pass the bill. Alderman Golinski expressed his interest injoining in the trip however he did not go because a City Council meeting was scheduled. He indicated he would like to attend in the future. The Minutes of the Regular Meeting of the City Council — Amril 10. 2008 — 12age 8 COMMITTEE REPORTS PUBLIC WORKS COMMITTEE REPORT Resolution 2008-13 Approving a No-Idling Policy for City Vehicles (PW 2008-41) A motion was made by Alderman Besco to approve a resolution approving a No-Idling Policy for City Vehicles; seconded by Alderman Munns. Alderman Sutcliff commented that this is beefing up the city's current policy that city vehicles are not to be left idling unless necessary due to the high price of fuel. This policy will help the budget and the environment. Motion approved by a roll call vote. Ayes-6 Nays-0 Sutcliff--aye, Munns-aye, Spears-aye, Werderich-aye, Golinski-aye, Besco-aye, ECONOMIC DEVELOPMENT COMMITTEE REPORT No report. PUBLIC SAFETY COMMITTEE REPORT No report. ADMINISTRATION COMMITTEE REPORT No report. ADDITIONAL BUSINESS Calling the Question Alderman Golinski noted that at a previous meeting debate was ended on the Kalant Rezoning when Alderman Plocber called the question however no vote was taken. Attorney Orr stated that she will be more diligent in the future so that this does not happen again. She also noted that a 2/3's vote was needed to approve the motion. Sycamore Traffic Signal Alderman Munns noted that the Sycamore traffic signal was now operating and he thanked Mr. Wywrot and Mr. Dhuse for their efforts in getting the project finished. EXECUTIVE SESSION None. ADJOURNMENT Mayor Bud entertained a motion to adjourn. So moved by Alderman Moors; seconded by Alderman Werderich. Motion unanimously approved by a viva voce vote. Meeting adjourned at 8:40 P.M. Minutes submitted by: Jacquelyn Milscbewski, City Clerk City of Yorkville, Illinois Supporting Local Businesses Alderman Golinski It' s unfortunate that I have to bring this up . But, considering the number of emails and phone calls I 've received, I' d be remiss in my responsibilities if I didn ' t. I have very serious concerns when a member of this body uses their official title of Alderman to make disparaging remarks against a taxpaying business in the ward that I represent. It' s our job to make sure that the businesses in our wards are well represented and supported. Not chastised on the internet or blackballed. Can you imagine what current or prospective business owners think when they see something like this? - Our constituents have certain expectations of us and it' s our responsibility to do the best that we can to live up to those expectations. I'm all for free speech. But with that freedom also comes a lot of responsibility when you 're a city official. It' s imperative that we 're intelligent about what we say, what we do and what we write. Because, like it or not, we 're representatives of this city 24/7 . Our words and actions reflect upon the community and the people we represent. If an Alderman chooses to post profanity-laced tirades against local businesses on the internet, then they better be prepared for the negative repercussions of that free speech. DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 1 TIME : 10 : 20 : 17 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT AACVB AURORA AREA CONVENTION 033108 -ALL 04 /24 / 08 01 FINANCE -MARCH ALL SEASONS TAX 01 - 120 - 65 - 00 - 5844 05/ 13 / 08 15 . 88 MARKETING - HOTEL TAX INVOICE TOTAL : 15 . 66 VENDOR TOTAL : 15 . 88 ACTION ACTION GRAPHIX LTD 2099 04 / 10 / 08 01 PW CAPITAL -TRUCK LETTERING 21 - 000 - 75 - 00 - 7107 00203944 05 / 13 / 08 176 . 11 TRUCK ACCESSORIES INVOICE TOTAL : 176 . 11 2153 04 / 30 / 08 01 STREETS - TRUCK LETTERING 01 - 410 - 62 - 00 - 5409 00204040 05 / 13 / 08 176 . 11 MAINTENANCE -VEHICLES INVOICE TOTAL : 176 . 11 VENDOR TOTAL : 352 . 22 ALFORDR RICHARD ALFORD , PH . D . 041008 04 / 10 / 08 01 POLICE -NEW APPLICANT EXAM 01 - 210 - 62 - 00 - 5429 00304312 05 / 13 / 08 290 . 00 PSYCHOLOGICAL TESTING INVOICE TOTAL : 290 . 00 042106 04 /21 / 08 01 POLICE -NEW APPLICANT EXAM 01 - 210 - 62 - 00 - 5429 00304316 05 / 13 / 08 290 . 00 PSYCHOLOGICAL TESTING INVOICE TOTAL : 290 . 00 VENDOR TOTAL : 580 . 00 ARROLAB ARRO LABORATORY , INC . 38769 04 / 07/ 08 01 WATER OP - 2 COLIFORM 51 - 000 - 65 - 00 - 5822 05 / 13 / 08 20 . 00 WATER SAMPLES INVOICE TOTAL : 20 . 00 38806 04 / 11/ 08 01 WATER OP - 2 COLIFORM 51 - 000 - 65 - 00 - 5822 05 / 13 / 08 20 . 00 WATER SAMPLES INVOICE TOTAL : 20 . 00 VENDOR TOTAL : 40 . 00 _1 P1 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 2 TIME : 10 : 20 : 17 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ATT AT&T 6308061269 - 0408 04 /28 / 08 01 ADMIN- CITY HALL FIRE 01 - 110 - 62 - 00 - 5436 05 / 13 / 08 35 . 31 TELEPHONE 02 POLICE- CITY HALL FIRE 01 - 210 - 62 - 00 - 5436 35 . 31 TELEPHONE INVOICE TOTAL : 70 . 62 G30R262965 - 0408 04 / 16/ 08 01 ADMIN - CITY HALL NORTEL 01 - 110 - 62 - 00 - 5436 05 / 13 / 08 450 . 22 TELEPHONE 02 POLICE -CITY HALL NORTEL 01 - 210 - 62 - 00 - 5436 450 . 22 TELEPHONE 03 WATER OP- CITY HALL NORTEL 51 - 000 - 62 - 00 - 5436 450 . 22 TELEPHONE INVOICE TOTAL : 11350 . 66 630Z990924 - 0408 04 / 16/ 08 01 PD CAPITAL- T . 1 LINE 20 - 000 - 75 - 00 - 7010 05 / 13 / 08 241 . 83 NEW WORLD SOFTWARE INVOICE TOTAL : 241 . 83 VENDOR TOTAL : 1 , 663 . 11 ATTINTER AT&T INTERNET SERVICES 842804266 - 0408 04 / 09 / 08 01 ADMIN-T . 1 SERVICE 01 - 110 - 62 - 00 - 5436 05 / 13 / 08 463 . 20 TELEPHONE INVOICE TOTAL : 463 . 20 VENDOR TOTAL : 463 . 20 AURTRI AURORA TRI STATE FIRE 137779 04 /22 / 08 01 POLICE -RE- CHARGE USED FIRE 01 - 210 - 65 - 00 - 5804 05 / 13 / 08 112 . 95 OPERATING SUPPLIES 02 EXTINGUISHERS * * COMMENT * * INVOICE TOTAL : 112 . 95 VENDOR TOTAL : 112 . 95 AUTOSP AUTOMOTIVE SPECIALTIES , INC . P2 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 3 TIME : 10 : 20 : 17 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT AUTOSP AUTOMOTIVE SPECIALTIES , INC . 14876 04 / 07 / 08 01 POLICE - REPLACED HOSE ASSEMBLY/ 01 - 210 - 62 - 00 - 5409 00304313 05 / 13 / 08 415 . 86 MAINTENANCE - VEHICLES 02 VENT SOLENOID * * COMMENT * * INVOICE TOTAL : 415 . 86 VENDOR TOTAL : 415 . 86 BCBS BLUE CROSS BLUE SHIELD 040708 04 / 07 / 08 01 FINANCE -MAY HEALTHCARE 01 - 120 - 50 - 00 - 5203 05 / 13 / 08 83 , 928 . 41 BENEFITS - HEALTH INSURANCE INVOICE TOTAL : 83 , 928 . 41 VENDOR TOTAL : 83 , 928 . 41 BISHEXCA BISH EXCAVATING COMPANY 041608 04 / 16 / 08 01 WATER IMPROV-VAN EMMON WATER 41 - 000 - 75 - 00 - 7520 05 / 13 / 08 39 , 178 . 25 WATERMAIN PROJECTS 02 SERVICE TRANSFERS * * COMMENT * * INVOICE TOTAL : 39 , 178 . 25 VENDOR TOTAL : 39 , 178 . 25 BKFD BRISTOL KENDALL FIRE DEPART . 043008 -DEVELOP 04 / 30/ 08 01 TRUST/AGENCY-DEVELOPMENT FEES 95 - 000 - 78 - 00 - 9010 05 / 13 / 08 27 , 379 . 00 BKFD DEV FEE PAYMENTS 02 FEBRUARY , MARCH & APRIL * * COMMENT * * INVOICE TOTAL : 27 , 379 . 00 VENDOR TOTAL : 27 , 379 . 00 BPAMOCO BP AMOCO OIL COMPANY 11982528 04 / 06 / 08 01 POLICE -GASOLINE 01 - 210 - 65 - 00 - 5812 05 / 13 / 08 231 . 63 GASOLINE INVOICE TOTAL : 231 . 63 P3 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 4 TIME : 10 : 20 : 18 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT BPAMOCO BP AMOCO OIL COMPANY 11982577 04 / 06 / 08 01 STREETS -GASOLINE 01 - 410 - 65 - 00 - 5812 00204104 05 / 13 / 08 518 . 30 GASOLINE 02 WATER OP -GASOLINE 51 - 000 - 65 - 00 - 5812 518 . 30 GASOLINE 03 SEWER OP - GASOLINE 52 - 000 - 65 - 00 - 5812 518 . 30 GASOLINE INVOICE TOTAL : 11554 . 90 VENDOR TOTAL : 1 , 786 . 53 BRENART BRENART EYE CLINIC 503605 04 / 09/ 08 01 POLICE-NEW APPLICANT TESTING 01 - 210 - 62 - 00 - 5430 05 / 13 / 08 126 . 00 HEALTH SERVICES INVOICE TOTAL : 126 . 00 VENDOR TOTAL : 126 . 00 CAMBRIA CAMBRIA SALES COMPANY INC . 25916 04/ 18 / 08 01 ADMIN- TOILET TISSUE , PAPER 01 - 110 - 65 - 00 - 5804 00102144 05 / 13 / 08 305 . 19 OPERATING SUPPLIES 02 TOWEL , LYSOL WIPES , GARBAGE * * COMMENT * * 03 LINERS * * COMMENT * * INVOICE TOTAL : 305 . 19 VENDOR TOTAL : 305 . 19 CARGILL CARGILL , INC 2205563 04 /21/ 08 01 WATER OP-BULK SALT 51 - 000 - 62 - 00 - 5407 00203946 05 / 13 / 08 2 , 237 . 37 TREATMENT FACILITIES O&M INVOICE TOTAL : 21237 . 37 VENDOR TOTAL : 21237 . 37 CDWG CDW GOVERNMENT INC . KFG5105 04 /23 / 08 01 FINANCE - OFFICE 2007 LICENSE 01 - 120 - 75 - 00 - 7002 05 / 13 / 08 1 , 609 . 79 COMPUTER EQUIP & SOFTWARE INVOICE TOTAL : 1 , 609 . 79 VENDOR TOTAL : 1 , 609 . 79 P4 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 5 TIME : 10 : 20 : 18 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - CHEATHAM JAMIE L . CHEATHAM 3014 04 / 28 / 08 01 ADMIN- 04 / 03 / 08 MEETING MINUTES 01 - 110 - 62 - 00 - 5401 05 / 13 / 08 77 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 77 . 00 VENDOR TOTAL : 77 . 00 COMDIR COMMUNICATIONS DIRECT INC 93963 04 /24 / 08 01 PD CAPITAL- SQUAD DVR 20 - 000 - 75 - 00 - 7001 00304339 05 / 13 / 08 6 , 250 . 00 EQUIPMENT INVOICE TOTAL : 61250 . 00 IN93161 04 /21/ 08 01 PD CAPITAL-REPLACE RADIOS 20 - 000 - 75 - 00 - 7006 00304317 05 / 13 / 06 1 , 258 . 00 CAR BUILD OUT INVOICE TOTAL : 1 , 258 . 00 SR82907 04 /23 / 08 01 POLICE - REPAIR CAMERA WIRING 01 - 210 - 62 - 00 - 5409 00304332 05 / 13 / 08 203 . 90 MAINTENANCE - VEHICLES INVOICE TOTAL : 203 . 90 VENDOR TOTAL : 7 , 711 . 90 COMED COMMONWEALTH EDISON 0966038077 - 0508 04 /28 / 08 01 STREETS - 456 KENNEDY RD 01 -410 - 62 - 00 - 5435 05 / 13 / 08 67 . 55 ELECTRICITY INVOICE TOTAL : 67 . 55 44380 - 01000 - 0408 04 /22 / 08 01 STREETS -LIGHTS 01 - 410 - 62 - 00 - 5435 05 / 13 / 08 5 , 449 . 60 ELECTRICITY INVOICE TOTAL : 5 , 449 . 60 VENDOR TOTAL : 5 , 517 . 15 CONSTELL CONSTELLATION NEW ENERGY 0000484800 04 / 23 / 08 01 WATER OP- WELLS 51 - 000 - 62 - 00 - 5435 05 / 13 / 08 31508 . 12 ELECTRICITY INVOICE TOTAL : 31508 . 12 VENDOR TOTAL : 3 , 508 . 12 P5 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 6 TIME : 10 : 20 : 18 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT CREAPROD CREATIVE PRODUCT SOURCING , INC 7176 04 / 30/ 08 01 POLICE- DARE BOOKS , MEDALLIONS , 01 - 210 - 64 - 00 - 5616 00304262 05/ 13 / 06 976 . 30 DARE PROGRAM 02 NAME PLATES * * COMMENT * * INVOICE TOTAL : 976 . 30 VENDOR TOTAL : 976 . 30 CULVERCO CULVER COMPANY 40575 04/22 / 08 01 WATER OP-WATER WHEEL 51 - 000 - 64 - 00 - 5604 00204099 05 / 13 / 08 269 . 15 TRAINING & CONFERENCES INVOICE TOTAL : 269 . 15 VENDOR TOTAL : 269 . 15 DEPO DEPO COURT REPORTING SVC , INC 13433 04 / 15 / 08 01 ARO- RAYCORP , HATTNER TRUST , 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 412 . 85 A/R- OTHER 02 JAKE LAND GROUP * * COMMENT * * INVOICE TOTAL : 412 . 85 VENDOR TOTAL : 412 . 85 DREYER DREYER MEDICAL CLINIC 041208 04 / 12 / 08 01 POLICE -APPLICANT MEDICAL 01 - 210 - 62 - 00 - 5430 00304318 05/ 13 / 08 342 . 00 HEALTH SERVICES 02 SCREENING * * COMMENT * * INVOICE TOTAL : 342 . 00 VENDOR TOTAL : 342 . 00 DUTEK DU-TER , INC . 242130 04 / 07 / 08 01 SEWER OP- HOSE ASSORTMENT 52 - 000 - 62 - 00 - 5409 05 / 13 / 08 100 . 00 MAINTENANCE -VEHICLES INVOICE TOTAL : 100 . 00 P6 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 7 TIME : 10 : 20 : 19 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT DUTEK DU-TEK , INC . 242145 04 / 12 / 08 01 STREETS - HOSE ASSORTMENT 01 - 410 - 62 - 00 - 5408 05 / 13 / 08 119 . 90 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 119 . 90 242199 04 / 30 / 08 01 SEWER OP -ADAPTER 52 - 000 - 62 - 00 - 5408 05 /13 / 08 12 . 50 MAINTENANCE - EQUIPMENT INVOICE TOTAL : 12 . 50 VENDOR TOTAL : 232 . 40 EEI ENGINEERING ENTERPRISES , INC . 43331 04 /25 / 08 01 WATER OP - CONTRACT B . 3 WELLS 51 - 200 - 61 - 00 - 5401 05 / 13 / 08 438 . 00 B . 3 CONTRACTS 02 3 & 4 RAW WM & KING ST . WM * * COMMENT * * INVOICE TOTAL : 438 . 00 43332 04/ 25 / 08 01 ARO-ROB ROY FALLS 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 2 , 076 . 75 A/R- OTHER INVOICE TOTAL : 2 , 076 . 75 43333 04 /25 / 08 01 ARO- EVERGREEN FARM ESTATES 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 132 . 00 A/R- OTHER INVOICE TOTAL : 132 . 00 43334 04/ 25/ 08 01 ARO -THEIDEL PROPERTY - KENNEDY 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 11 , 365 . 13 A/R- OTHER 02 ROAD * * COMMENT * * INVOICE TOTAL : 11 , 385 . 13 43335 04 / 25 / 08 01 ARO -AUTUMN CREEK 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 132 . 00 A/R- OTHER INVOICE TOTAL : 132 . 00 43336 04 /25 / 08 01 ARO -LINCOLN PRAIRIE 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 285 . 00 A/R- OTHER INVOICE TOTAL : 285 . 00 P7 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 8 TIME : 10 : 20 : 19 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT EEI ENGINEERING ENTERPRISES , INC . 43337 04 / 25/ 08 01 ARO - COBBLESTONE COMMONS 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 429 . 00 A/R- OTHER INVOICE TOTAL : 429 . 00 43338 04 / 25/ 08 01 ARO -EDWARDS HOSPITAL 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 174 . 00 A/R- OTHER INVOICE TOTAL : 174 . 00 43339 04 /25 / 08 01 ARO-COM ED WELL #8 ELECTRICAL 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 72 . 00 A/R- OTHER 02 SERVICE REPAIR * * COMMENT * * INVOICE TOTAL : 72 . 00 43340 04 /25 / 08 01 ARO- YORKVILLE CROSSINGS P . U . D . 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 198 . 00 A/R- OTHER INVOICE TOTAL : 198 . 00 43341 04 /25 / 08 01 WATER IMPROV- CONTRACT H . 1 - 41 - 000 - 61 - 00 - 5418 05 / 13 / 08 2 , 850 . 00 ENG-TOWER LANE REHAB H . 1 02 TOWER LANE EWST REHABILITATION * * COMMENT * * INVOICE TOTAL : 21850 . 00 43342 04 / 25 / 08 01 WATER IMPROV- CONTRACT H . 2 - 41 - 000 - 61 - 00 - 5419 05 / 13 / 08 1 , 001 . 25 ENG-WELL 4 REHAB H . 1 02 WELL #4 REHABILITATION * * COMMENT * * INVOICE TOTAL : 11001 . 25 43343 04 /25/ 08 01 ENG - SOUTH EWST COATING 01 - 150 - 62 - 00 - 5401 05 / 13 / 08 723 . 00 CONTRACTUAL SERVICES 02 ASSESSMENT * * COMMENT * * INVOICE TOTAL : 723 . 00 43344 04 / 25/ 08 01 ARO -YORKVILLE TOWN CENTER 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 264 . 00 A/R- OTHER INVOICE TOTAL : 264 . 00 P8 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 9 TIME : 10 : 20 : 19 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT EEI ENGINEERING ENTERPRISES , INC . 43345 04 / 25 / 08 01 PW CAPITAL-YORKVILLE 21 - 000 - 75 - 00 - 7130 05 / 13 / 08 1 , 094 . 00 FACILITY EXPANSION 02 SUBDIVISION PLAT * * COMMENT zx INVOICE TOTAL : 1 , 094 . 00 VENDOR TOTAL : 21 , 254 . 13 EIU EASTERN ILLINOIS UNIVERSITY 042808 04 / 28 / 08 01 FINANCE - CITY TREASURER ANNUAL 01 - 120 - 64 - 00 - 5600 05 / 13 / 08 80 - 00 DUES 02 DUES * * COMMENT * * INVOICE TOTAL : 80 . 00 VENDOR TOTAL : 80 . 00 EJEQUIP EJ EQUIPMENT 0027727 03 /27 / 08 01 STREETS - SWITCH 01 - 410 - 62 - 00 - 5409 05/ 13 / 08 94 . 41 MAINTENANCE -VEHICLES INVOICE TOTAL : 94 . 41 VENDOR TOTAL : 94 . 41 ESRI ENVIRONMENTAL SYSTEMS 20252494 02 / 12 / 08 01 ENG-ARC EDITOR USE LICENSE 01 - 150 - 75 - 00 - 7002 00102141 05 / 13 / 08 1 , 193 . 93 COMPUTER EQUIPMENT & SOFTW 02 COMM/DEV-ARC EDITOR USE 01 - 220 - 75 - 00 - 7002 1 , 193 . 93 COMPUTER EQUIP & SOFTWARE 03 LICENSE * * COMMENT * * 04 ARO- KENDALL COUNTY PORTION 01 - 000 - 13 - 00 - 1372 3 , 930 . 00 A/R- OTHER INVOICE TOTAL : 6 , 317 . 86 VENDOR TOTAL : 6 , 317 . 86 FARREN FARREN HEATING & COOLING P9 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 10 TIME : 10 : 20 : 20 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 05 / 13 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . 4 DUE DATE ITEM AMT FARREN FARREN HEATING & COOLING 5542 04 / 09/ 06 01 ADMIN -ADD RETURN TO DOWNSTAIRS 01 - 110 - 65 - 00 - 5800 05 / 13 / 08 450 . 00 CONTINGENCIES INVOICE TOTAL : 450 . 00 VENDOR TOTAL : 450 . 00 FEDEX FEDEX 2 - 663 - 81963 04 /23 / 08 01 ADMIN- 3 PACKAGES 01 - 110 - 65 - 00 - 5808 05 / 13 / 08 122 . 81 POSTAGE & SHIPPING INVOICE TOTAL : 122 . 81 VENDOR TOTAL : 122 . 81 FIRSTNON FIRST NONPROFIT UNEMPLOYEMENT 122719N- 08 - 2Q 04 / 15 / 08 01 FINANCE - 2ND QUARTER 01 - 120 - 50 - 00 - 5202 05 / 13 / 08 2 , 879 . 00 BENEFITS - UNEMPLOY . COMP . 02 UNEMPLOYMENT INSURANCE * * COMMENT * * INVOICE TOTAL : 2 , 879 . 00 VENDOR TOTAL : 2 , 879 . 00 FULTON FULTON CONTRACTING U- 20080038 04 / 11/ 08 01 POLICE -WEATHER WARNING SIREN 01 -210 - 62 - 00 - 5414 00304323 05 / 13 / 08 600 . 92 WEATHER WARNING SIREN MAIN 02 REPAIRS * * COMMENT * * INVOICE TOTAL : 600 . 92 VENDOR TOTAL : 600 . 92 FVTRADIN FOX VALLEY TRADING COMPANY 8643 04 / 16/ 08 01 POLICE - 417 DARE T - SHIRTS 01 - 210 - 64 - 00 - 5616 00304319 05 / 13 / 08 2 , 085 . 83 DARE PROGRAM INVOICE TOTAL : 2 , 085 . 83 8667 04 / 16 / 08 01 POLICE - 500 CHIPBOARD NOTEBOOKS 01 - 210 - 64 - 00 - 5606 00304321 05 / 13 / 08 2 , 200 . 00 COMMUNITY RELATIONS INVOICE TOTAL : 2 , 200 . 00 P10 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 11 TIME : 10 : 20 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT FVTRADIN FOX VALLEY TRADING COMPANY 8667A 04 / 16 / 08 01 POLICE - TUMBLERS 01 - 210 - 64 - 00 - 5606 00304320 05/ 13 / 08 351 . 01 COMMUNITY RELATIONS 02 POLICE- TUMBLERS 01 - 210 - 64 - 00 - 5613 1 , 489 . 31 CITIZENS POLICE ACADEMY INVOICE TOTAL : 1 , 840 . 32 8667B 04 / 16 / 08 01 POLICE - 144 BIKE RODEO T - SHIRTS 01 - 210 - 78 - 00 - 9004 00304322 05 / 13 / 08 743 . 56 BIKE PATROL INVOICE TOTAL : 743 . 56 VENDOR TOTAL : 6 , 869 . 71 GARDCRT GARDNER , CARTON & DOUGLAS 59754 04 / 04 / 08 01 ADMIN- HUSS LEGAL MATTER 01 - 110 - 61 - 00 - 5300 05 / 13 / 08 4 , 152 . 39 LEGAL SERVICES INVOICE TOTAL : 4 , 152 . 39 59756 04 / 04 / 08 01 ADMIN - CORN HOLDINGS LEGAL 01 - 110 - 61 - 00 - 5300 05 / 13 / 08 63 . 33 LEGAL SERVICES 02 MATTERS * * COMMENT * * INVOICE TOTAL : 63 . 33 59757 04 / 04 / 08 01 ADMIN-GENERAL LEGAL MATTERS 01 - 110 - 61 - 00 - 5300 05/ 13 / 08 74 . 90 LEGAL SERVICES INVOICE TOTAL : 74 . 90 59759 04 / 04 / 08 01 ADMIN-OCEAN ATLANTIC LEGAL 01 - 110 - 61 - 00 - 5300 05 / 13 / 08 477 . 00 LEGAL SERVICES 02 MATTERS * * COMMENT * * INVOICE TOTAL : 477 . 00 59957 04 / 04/ 08 01 ADMIN-LAY- COM LEGAL MATTERS 01 - 110 - 61 - 00 - 5300 05/ 13 / 08 5 , 251 . 87 LEGAL SERVICES INVOICE TOTAL : 5 , 251 . 87 VENDOR TOTAL : 10 , 019 . 49 P11 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 12 TIME : 10 : 20 : 20 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05/ 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT GENESCUS DONAL GENE ENKE 53 04 / 28 / 08 01 POLICE- COOKIES 01 - 210 - 64 - 00 - 5616 00304336 05 / 13 / 08 245 . 00 DARE PROGRAM INVOICE TOTAL : 245 . 00 VENDOR TOTAL : 245 . 00 HDSUPPLY HD SUPPLY WATERWORKS , LTD . 6573643 04 / 09/ 08 01 WATER OP -METERS & PARTS 51 - 000 - 75 - 00 - 7508 00203943 05 / 13 / 08 283 . 32 METERS & PARTS INVOICE TOTAL : 283 . 32 6983569 04 / 03 / 08 01 WATER OP -METERS & PARTS 51 - 000 - 75 - 00 - 7508 00203943 05 / 13 / 08 6 , 352 . 06 METERS & PARTS INVOICE TOTAL : 6 , 352 . 06 6983577 04 / 02 / 08 01 WATER OP-METERS & PARTS 51 - 000 - 75 - 00 - 7508 00203943 05 / 13 / 08 54 . 34 METERS & PARTS INVOICE TOTAL : 54 . 34 6998225 04 / 09 / 08 01 WATER OP- METERS & PARTS 51 - 000 - 75 - 00 - 7508 00203943 05 / 13 / 08 2 , 075 . 65 METERS & PARTS INVOICE TOTAL : 2 , 075 . 65 6998325 04 / 07 / 08 01 WATER OP-METERS & PARTS 51 - 000 - 75 - 00 - 7508 00203943 05 / 13 / 08 4 , 814 . 40 METERS & PARTS INVOICE TOTAL : 41814 . 40 6998349 04 / 04 / 08 01 WATER OP-METERS & PARTS 51 - 000 - 75 - 00 - 7508 00203943 05 / 13 / 08 946 . 32 METERS & PARTS INVOICE TOTAL : 946 . 32 6998368 04 / 04 / 08 01 WATER OP -METERS & PARTS 51 - 000 - 75 - 00 - 7508 00203943 05 / 13 / 08 96 . 15 METERS & PARTS INVOICE TOTAL : 96 . 15 P12 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 13 TIME : 10 : 20 : 21 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT HDSUPPLY HD SUPPLY WATERWORKS , LTD . 7003645 04 / 07 / 08 01 WATER OP-METERS & PARTS 51 - 000 - 75 - 00 - 7508 00203943 05 / 13 / 08 1 , 604 . 50 METERS & PARTS INVOICE TOTAL : 1 , 604 . 50 7003666 04 / 04 / 08 01 WATER OP - METERS & PARTS 51 - 000 - 75 - 00 - 7508 00203943 05 / 13 / 08 351 . 68 METERS & PARTS INVOICE TOTAL : 351 . 68 7009460 04 / 07 / 08 01 WATER OP - CREDIT 51 - 000 - 75 - 00 - 7508 05 / 13 / 08 - 21 . 46 METERS & PARTS INVOICE TOTAL : - 21 . 46 7011613 04 / 08 / 08 01 WATER OP -METERS & PARTS 51 - 000 - 75 - 00 - 7508 00203943 05 / 13 / 08 1 , 513 . 49 METERS & PARTS INVOICE TOTAL : 1 , 513 . 49 7015725 04 / 08 / 08 01 WATER OP- METERS & PARTS 51 - 000 - 75 - 00 - 7508 00203943 05 / 13 / 08 17 . 57 METERS & PARTS INVOICE TOTAL : 17 . 57 7035744 04 / 11/ 08 01 WATER OP- CREDIT 51 - 000 - 75 - 00 - 7508 05 / 13 / 08 - 55 . 96 METERS & PARTS INVOICE TOTAL : - 55 . 96 VENDOR TOTAL : 18 , 032 . 06 HEWLETT HEWLETT- PACKARD COMPANY 44050926 04 / 08 / 08 01 FINANCE- SERVER 01 - 120 - 75 - 00 - 7002 00102115 05 / 13 / 08 4 , 025 . 00 COMPUTER EQUIP & SOFTWARE INVOICE TOTAL : 4 , 025 . 00 VENDOR TOTAL : 4 , 025 . 00 HINCKLEY HINCKLEY CONCRETE PRODUCTS 13249 04 /28 / 08 01 ADMIN- TIME CAPSULE VAULT 01 - 110 - 78 - 00 - 9010 05 / 13 / 08 150 . 00 COMMUNITY EVENTS INVOICE TOTAL : 150 . 00 VENDOR TOTAL : 150 . 00 P13 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 14 TIME : 10 : 20 : 21 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT HOPKINS HOPKINS , SHAMIM 042008 04 /20 / 08 01 POLICE - PANTS 01 - 210 - 62 - 00 - 5421 05 / 13 / 08 51 . 94 WEARING APPAREL INVOICE TOTAL : 51 . 94 VENDOR TOTAL : 51 . 94 ICCI INTERNATIONAL CODES 20060409 04 /28 / 08 01 ADMIN-APRIL PERMITS 01 - 110 - 61 - 00 - 5314 05 / 13 / 08 32 , 076 . 35 BUILDING INSPECTIONS INVOICE TOTAL : 32 , 076 . 35 20080410 04 / 30 / 08 01 ADMIN-APRIL PERMITS 01 - 110 - 61 - 00 - 5314 05/ 13 / 08 6 , 431 . 65 BUILDING INSPECTIONS INVOICE TOTAL : 6 , 431 . 65 VENDOR TOTAL : 38 , 508 . 00 ICE ICE MOUNTAIN O8D0118718238 04 / 12 / 08 01 ADMIN-WATER 01 - 110 - 65 - 00 - 5804 05 / 13 / 08 118 . 60 OPERATING SUPPLIES 02 FINANCE - WATER 01 - 120 - 65 - 00 - 5804 118 . 59 OPERATING SUPPLIES INVOICE TOTAL : 237 . 19 VENDOR TOTAL : 237 . 19 ILEAS ILLINOIS LAW ENFORCEMENT 040808 04 / 08 / 08 01 POLICE -ANNUAL DUES FOR 29 01 -210 - 64 - 00 - 5600 05 / 13 / 08 50 . 00 DUES 02 EMPLOYEES * * COMMENT * * INVOICE TOTAL : 50 . 00 VENDOR TOTAL : 50 . 00 ILPWDA ILLINOIS POLICE WORK DOG P14 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 15 TIME : 10 : 20 : 21 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ILPWDA ILLINOIS POLICE WORK DOG 042208 04 / 22 / 08 01 POLICE - K- 9 LEGAL UPDATE 01 - 210 - 64 - 00 - 5604 00304315 05 / 13 / 06 300 . 00 TRAINING & CONFERENCE 02 REGISTRATION 3 ATTENDEES * * COMMENT * * INVOICE TOTAL : 300 . 00 VENDOR TOTAL : 300 . 00 INTEWARE INTEGRATED WAREHOUSE SYSTEMS 7020 04 /29 / 08 01 PW CAPITAL - SHELF FRAMES , BEAMS 21 - 000 - 75 - 00 - 7130 00204041 05 / 13 / 08 825 . 00 FACILITY EXPANSION INVOICE TOTAL : 825 . 00 VENDOR TOTAL : 825 . 00 ITRON ITRON 58821 04/ 14 / 08 01 WATER OP - MAY HOSTING FEE 51 - 000 - 75 - 00 - 7508 00204100 05 / 13 / 08 389 . 99 METERS & PARTS INVOICE TOTAL : 389 . 99 VENDOR TOTAL : 389 . 99 JCM JCM UNIFORMS , INC . 607967 04 / 10 / 08 01 POLICE - PANTS 01 - 210 - 62 - 00 - 5421 05 / 13 / 08 121 . 35 WEARING APPAREL INVOICE TOTAL : 121 . 35 VENDOR TOTAL : 121 . 35 JEWEL JEWEL 041808 - CITY 04 / 28 / 08 01 ADMIN-NAPKINS , WATER 01 - 110 - 65 - 00 - 5804 05 / 13 / 08 18 . 99 OPERATING SUPPLIES 02 ADMIN- FRESH FLOWERS FOR SENIOR 01 - 110 - 78 - 00 - 9010 36 . 00 COMMUNITY EVENTS 03 CITIZENS AT COFFEE WITH MAYOR * * COMMENT * * INVOICE TOTAL : 54 . 99 P15 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 16 TIME : 10 : 20 : 22 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT JEWEL JEWEL 041808 - PW 04 / 18 / 08 01 SEWER OP - SUGAR , FORKS , BOWLS , 52 - 000 - 65 - 00 - 5805 05 / 13 / 08 85 . 38 SHOP SUPPLIES 02 COFFEE , * * COMMENT * * INVOICE TOTAL : 85 . 38 042508 - PD 04 /25 / 08 01 POLICE- FOOD 01 - 210 - 64 - 00 - 5612 05 / 13 / 08 3 . 56 NEIGHBORHOOD WATCH INVOICE TOTAL : 3 . 56 VENDOR TOTAL : 143 . 93 JGUNIFOR J . G . UNIFORMS , INC . 17206 04 / 19 / 08 01 POLICE -VEST COVERS 01 - 210 - 62 - 00 - 5421 00304324 05 / 13 / 08 199 . 17 WEARING APPAREL INVOICE TOTAL : 199 . 17 VENDOR TOTAL : 199 . 17 JULIE JULIE , INC . 03 - 08 - 1745 04 / 01 / 08 01 WATER OP -MARCH LOCATES 51 - 000 - 61 - 00 - 5303 00204105 05 / 13 / 08 359 . 80 JULIE SERVICE INVOICE TOTAL : 359 . 80 VENDOR TOTAL : 359 . 80 KCACP KENDALL COUNTY ASSOCIATION 0951 04 / 16 / 08 01 POLICE -APRIL LUNCH MEETING 01 - 210 - 64 - 00 - 5605 - 05 / 13 / 08 105 . 00 TRAVEL EXPENSES INVOICE TOTAL : 105 . 00 VENDOR TOTAL : 105 . 00 KENPRINT ANNETTE M . POWELL 16184 04 / 16/ 08 01 POLICE- 200 DARE PROGRAM BOOKS 01 - 210 - 64 - 00 - 5616 00304325 05 / 13 / 06 175 . 40 DARE PROGRAM INVOICE TOTAL : 175 . 40 P16 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 17 TIME : 10 : 20 : 22 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT KENPRINT ANNETTE M . POWELL 16215 04 /29 / 08 01 POLICE - 1 , 000 PAYROLL VOUCHERS 01 - 210 - 65 - 00 - 5809 05/ 13 / 08 123 . 65 PRINTING & COPYING INVOICE TOTAL : 123 . 65 16216 04 / 29/ 08 01 POLICE - 200 DARE BOOKS 01 - 210 - 64 - 00 - 5616 00304335 05 / 13 / 08 175 . 40 DARE PROGRAM INVOICE TOTAL : 175 . 40 16221 04 / 30/ 08 01 ADMIN - 51000 ENVELOPES 01 - 110 - 65 - 00 - 5802 00102150 05 / 13 / 08 257 . 60 OFFICE SUPPLIES INVOICE TOTAL : 257 . 60 VENDOR TOTAL : 732 . 05 LANEMUCH LANER , MUCHIN , DOMBROW , BECKER 312094 04 / 01 / 08 01 ADMIN-GENERAL EMPLOYMENT & 01 - 110 - 61 - 00 - 5300 05 / 13 / 08 45 . 00 LEGAL SERVICES 02 LABOR COUNSELING CONFERENCE * * COMMENT * * INVOICE TOTAL : 45 . 00 VENDOR TOTAL : 45 . 00 LAWSON LAWSON PRODUCTS 6708910 04 / 07 / 08 01 SEWER OP-GLOVES 52 - 000 - 75 - 00 - 7004 00204102 05 / 13 / 08 225 . 33 SAFETY EQUIPMENT INVOICE TOTAL : 225 . 33 VENDOR TOTAL : 225 . 33 LEPPERTL LAURA LEPPERT 137 04 / 29 / 08 01 ADMIN- 04 / 07 / 08 MEETING MINUTES 01 - 110 - 62 - 00 - 5401 05 / 13 / 08 72 . 50 CONTRACTUAL SERVICES INVOICE TOTAL : 72 . 50 VENDOR TOTAL : 72 . 50 P17 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 18 TIME : 10 : 20 : 23 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P - O . # DUE DATE ITEM AMT MEADE MEADE ELECTRIC COMPANY , INC . 040208 04 /21 / 08 01 WATER OP - WATER METER DEPOSIT 51 - 000 - 42 - 00 - 4240 05/ 13 / 08 791 . 00 BULK WATER SALES 02 RETURN * * COMMENT * * INVOICE TOTAL : 791 . 00 634670 03 / 31/ 08 01 STREETS -TRAFFIC SIGNAL REPAIR 01 - 410 - 62 - 00 - 5414 00204101 05 / 13 / 08 212 . 88 MAINTENANCE - TRAFFIC SIGNAL INVOICE TOTAL : 212 . 88 VENDOR TOTAL : 1 , 003 . 88 MENLAND MENARDS - YORKVILLE 22783 04 / 03 / 08 01 WATER OP -BOWL BRUSH , PLUG IN 51 - 000 - 65 - 00 - 5804 05 / 13 / 08 8 . 11 OPERATING SUPPLIES 02 REFILLS * * COMMENT * * INVOICE TOTAL : 8 . 11 22947 04 / 04 / 08 01 WATER OP -TOTES 51 - 000 - 65 - 00 - 5804 05 / 13 / 08 9 . 98 OPERATING SUPPLIES INVOICE TOTAL : 9 - 98 23887 04 / 08 / 08 01 ENG- PROPANE CYLINDER 01 - 150 - 65 - 00 - 5801 05 / 13 / 08 2 . 78 ENGINEERING SUPPLIES INVOICE TOTAL : 2 . 78 23996 04 / 09 / 08 01 STREETS -LAUNDRY SOAP 01 -410 - 65 - 00 - 5804 05 / 13 / 08 10 . 88 OPERATING SUPPLIES INVOICE TOTAL : 10 . 88 24094 04/ 09 / 08 01 POLICE - LIGHTS 01 - 210 - 65 - 00 - 5804 05/ 13 / 08 9 - 76 OPERATING SUPPLIES INVOICE TOTAL : 9 . 76 24234 04 / 10/ 08 01 STREETS - MAILBOX POST 01 - 410 - 65 - 00 - 5804 05 / 13 / 08 19 - 95 OPERATING SUPPLIES INVOICE TOTAL : 19 . 95 P18 DATE : 05/ 07 / 08 UNITED CITY OF YORKVILLE PAGE : 19 TIME : 10 : 20 : 23 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MENLAND MENARDS - YORKVILLE 24323 04 / 11/ 08 01 POLICE -BATTERIES 01 - 210 - 65 - 00 - 5804 05 / 13 / 08 5 . 52 OPERATING SUPPLIES INVOICE TOTAL : 5 . 52 25026 04 / 14 / 08 01 STEETS -MAILBOX POST 01 - 410 - 65 - 00 - 5804 05 / 13 / 08 19 . 95 OPERATING SUPPLIES INVOICE TOTAL : 19 . 95 25695 04 / 17 / 08 01 STREETS - SCREW 01 - 410 - 65 - 00 - 5804 05 / 13 / 08 0 . 99 OPERATING SUPPLIES INVOICE TOTAL : 0 . 99 25705 04 / 17 / 08 01 POLICE -BATTERIES 01 - 210 - 65 - 00 - 5804 05 / 13 / 08 18 . 54 OPERATING SUPPLIES INVOICE TOTAL : 18 . 54 25721 04 / 17 / 08 01 POLICE - POWER GRAB PRESSURE 01 - 210 - 65 - 00 - 5804 05 / 13 / 08 5 . 96 OPERATING SUPPLIES 02 PACK * * COMMENT * * INVOICE TOTAL : 5 . 98 27051 04 /23 / 08 01 POLICE -KEYS 01 - 210 - 65 - 00 - 5804 05 / 13 / 08 2 . 94 OPERATING SUPPLIES INVOICE TOTAL : 2 . 94 VENDOR TOTAL : 115 . 38 METEOR METEORLOGIX 2299138 04 / 18 / 08 01 STREETS -ANNUAL SERVICE 01 - 410 - 65 - 00 - 5804 00204108 05 / 13 / 08 448 . 00 OPERATING SUPPLIES 02 WATER OP -ANNUAL SERVICE 51 - 000 - 65 - 00 - 5804 448 . 00 OPERATING SUPPLIES 03 SEWER OP -ANNUAL SERVICE 52 - 000 - 62 - 00 - 5401 448 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 1 , 344 . 00 VENDOR TOTAL : 1 , 344 . 00 P19 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 20 TIME : 10 : 20 : 23 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT METIND METROPOLITAN INDUSTRIES , INC . 0000202030 04 / 11/ 08 01 SEWER OP -TEC LABOR FOR 52 - 000 - 62 - 00 - 5422 00203676 05 / 13 / 08 294 . 00 LIFT STATION MAINTENANCE 02 COUNTRYSIDE LIFT STATION * * COMMENT * * INVOICE TOTAL : 294 . 00 VENDOR TOTAL : 294 . 00 METLIFE METLIFE SMALL BUSINESS CENTER 041708 04 / 17/ 08 01 FINANCE - LIFE INSURANCE 01 - 120 - 50 - 00 - 5204 05/ 13 / 08 2 , 323 . 27 BENEFITS - GROUP LIFE INSUR 02 FINANCE-DENTAL INSURANCE 01 - 120 - 50 - 00 - 5205 7 , 362 . 62 BENEFITS - DENTAL/ VISION A INVOICE TOTAL : 9 , 685 . 89 VENDOR TOTAL : 9 , 685 . 89 METROWES METRO WEST COG 041108 04 / 11 / 08 01 ADMIN -APRIL 8 & 9 SPRINGFIELD 01 - 110 - 64 - 00 - 5605 05/ 13 / 08 310 . 00 TRAVEL/MEALS/LODGING 02 DRIVE DOWN * * COMMENT * * INVOICE TOTAL : 310 . 00 VENDOR TOTAL : 310 . 00 MIDAM MID AMERICAN WATER 87011A 04 / 09 / 08 01 WATER OP - HYDRANT REPAIR PART 51 - 000 - 75 - 00 - 7507 00203945 05 / 13 / 08 484 . 00 HYDRANT REPLACEMENT INVOICE TOTAL : 484 . 00 VENDOR TOTAL : 484 . 00 MJELECT MJ ELECTRICAL SUPPLY , INC . 1096920 - 80 04 / 04 / 08 01 STREETS - FREIGHT CHARGE 01 - 410 - 62 - 00 - 5415 05 / 13 / 08 7 . 68 MAINTENANCE - STREET LIGHTS INVOICE TOTAL : 7 . 68 P20 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 21 TIME : 10 : 20 : 24 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT MJELECT MJ ELECTRICAL SUPPLY , INC . 1097515 - 01 04 / 14 / 08 01 STREETS -LIGHTS 01 - 410 - 62 - 00 - 5415 05 / 13 / 08 129 . 50 MAINTENANCE - STREET LIGHTS INVOICE TOTAL : 129 . 50 1097515 - 02 04/20 / 08 01 STREETS - LIGHTS 01 - 410 - 62 - 00 - 5415 05 / 13 / 08 129 . 50 MAINTENANCE - STREET LIGHTS INVOICE TOTAL : 129 . 50 1097556 - 01 04 /20 / 08 01 STREETS -BALLAST 01 - 410 - 62 - 00 - 5415 00204036 05 / 13 / 08 252 . 00 MAINTENANCE - STREET LIGHTS INVOICE TOTAL : 252 . 00 1097684 - 00 04 /20 / 08 01 STREETS - LIGHTS 01 - 410 - 62 - 00 - 5415 05 / 13 / 08 47 . 06 MAINTENANCE- STREET LIGHTS INVOICE TOTAL : 47 . 06 1097890 - 01 04 /24 / 08 01 STREETS -GLARE SHIELD 01 - 410 - 62 - 00 - 5415 05 / 13 / 08 30 . 00 MAINTENANCE - STREET LIGHTS INVOICE TOTAL : 30 . 00 VENDOR TOTAL : 595 . 74 MOONBEAM DIANE GIANNELLI OAKLEY 57A 04 /24 / 08 01 ADMIN-VIDEO TAPING 01 - 110 - 62 - 00 - 5401 05 / 13 / 08 150 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 150 . 00 58 04 /24 / 08 01 ADMIN-VIDEO TAPING 01 - 110 - 62 - 00 - 5401 00102145 05 / 13 / 08 373 . 50 CONTRACTUAL SERVICES INVOICE TOTAL : 373 . 50 VENDOR TOTAL : 523 . 50 MOOREJ MOORE , JOE 041808 04 / 18 / 06 01 WATER OP - CCCDI LICENSE RENEWAL 51 - 000 - 64 - 00 - 5603 05 / 13 / 08 10 . 00 SUBSCRIPTIONS INVOICE TOTAL : 10 . 00 VENDOR TOTAL : 10 . 00 P21 DATE : 05 / 07 / 06 UNITED CITY OF YORKVILLE PAGE : 22 TIME : 10 : 20 : 24 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT NCL NCL EQUIPMENT SPECIALTIES 656207 04 / 17 / 08 01 ENG -NAILS 01 - 150 - 65 - 00 - 5801 05 / 13 / 08 20 . 00 ENGINEERING SUPPLIES INVOICE TOTAL : 20 . 00 VENDOR TOTAL : 20 . 00 NEXTEL NEXTEL COMMUNICATIONS 837900513 - 074 03 / 18 / 08 01 ADMIN -MONTHLY CHARGES 01 - 110 - 62 - 00 - 5438 05 / 13 / 08 283 . 67 CELLULAR TELEPHONE 02 COMM/DEV-MONTHLY CHARGES 01 - 220 - 62 - 00 - 5438 81 . 47 CELULAR TELEPHONE 03 ENG- MONTHLY CHARGES 01 - 150 - 62 - 00 - 5438 285 . 16 CELLULAR TELEPHONE 04 FINANCE -MONTHLY CHARGES 01 - 120 - 62 - 00 - 5438 81 . 47 CELLULAR TELEPHONE 05 POLICE -MONTHLY CHARGES 01 - 210 - 62 - 00 - 5438 1 , 389 . 32 CELLULAR TELEPHONE 06 POLICE -BUY BACK CREDIT 01 - 210 - 62 - 00 - 5438 - 30 . 00 CELLULAR TELEPHONE 07 SEWER OP -MONTHLY CHARGES 52 - 000 - 62 - 00 - 5438 122 . 21 CELLULAR TELEPHONE 08 STREETS - MONTHLY CHARGES 01 - 410 - 62 - 00 - 5438 244 . 42 CELLULAR TELEPHONE 09 STREETS - 1 BATTERY 01 - 410 - 62 - 00 - 5438 35 . 99 CELLULAR TELEPHONE 10 WATER OP-MONTHLY CHARGES 51 - 000 - 62 - 00 - 5438 325 . 90 CELLULAR TELEPHONE INVOICE TOTAL : 2 , 819 . 61 VENDOR TOTAL : 2 , 819 . 61 NICOR NICOR GAS 83 - 13 - 42 - 8369 2 - 0408 04 /28 / 08 01 ADMIN - 1107 PRAIRIE LANE 01 - 110 - 78 - 00 - 9002 05 / 13 / 08 346 . 97 NICOR GAS INVOICE TOTAL : 346 . 97 VENDOR TOTAL : 346 . 97 P22 DATE : 05 / 07/ 08 UNITED CITY OF YORKVILLE PAGE : 23 TIME : 10 : 20 : 24 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT OFFWORK OFFICE WORKS 135903 04 / 23 / 08 01 ENG- SCALE , CALCULATOR 01 - 150 - 65 - 00 - 5801 05 / 13 / 08 107 . 88 ENGINEERING SUPPLIES INVOICE TOTAL : 107 . 88 135981I 04 / 24 / 08 01 POLICE- ORGANIZER , RACK 01 - 210 - 65 - 00 - 5802 05 / 13 / 08 123 . 96 OFFICE SUPPLIES INVOICE TOTAL : 123 . 96 135985I 04 /24 / 08 01 POLICE -WASTEBASKET 01 - 210 - 65 - 00 - 5802 05 / 13 / 08 12 . 99 OFFICE SUPPLIES INVOICE TOTAL : 12 . 99 136138 04 / 28 / 08 01 ENG-ENVELOPES , PRINTER 01 - 150 - 65 - 00 - 5802 05 / 13 / 08 63 . 47 OFFICE SUPPLIES 02 CARTRIDGES , PAD * * COMMENT * * INVOICE TOTAL : 63 . 47 VENDOR TOTAL : 308 . 30 OHERROND RAY O ' HERRON COMPANY , INC . 0810511 - IN 04 / 09 / 08 01 PD CAPITAL- SPIT GUARDS 20 - 000 - 75 - 00 - 7006 00304314 05 / 13 / 08 351 . 61 CAR BUILD OUT INVOICE TOTAL : 351 . 61 VENDOR TOTAL : 351 . 61 ORRK KATHLEEN FIELD ORR & ASSOC . 12453 04 / 01/ 08 01 ADMIN-MARCH ADMIN , FOX HILL , 01 - 110 - 61 - 00 - 5300 05 / 13 / 08 16 , 848 . 00 LEGAL SERVICES 02 BRISTOL BAY , KENDALL ESTATES , * * COMMENT * * 03 MEETING ATTENDANCE * * COMMENT * * 04 DOWNTOWN TIFF-DOWNTOWN TIFF 88 - 000 - 78 - 00 - 9007 351 . 00 ADMINISTRATIVE FEES 05 AR-MARCH LANDFILL 01 - 000 - 13 - 00 - 1375 90 . 00 A/R- LANDFILL P23 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 24 TIME : 10 : 20 : 25 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05/ 13 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT ORRK KATHLEEN FIELD ORR & ASSOC . 12453 04 / 01/ 08 06 ARO- COBBLESTONE COMMONS , 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 21223 . 00 A/R- OTHER 07 GRANDE RESERVE , ROB ROY * * COMMENT * * INVOICE TOTAL : 19 , 512 . 00 12453 - CS 04 / 01 / 08 01 COUNTRYSIDE -MARCH LEGAL FOR 87 - 000 - 78 - 00 - 9007 05 / 13 / 08 603 . 00 ADMINISTRATION FEES 02 COUNTRYSIDE TIFF * * COMMENT * * INVOICE TOTAL : 603 . 00 VENDOR TOTAL : 20 , 115 . 00 PFIZENMB BEHR PFIZENMAIER 042908 04 / 29 / 08 01 POLICE - CADET PTI , SPANISH 01 - 210 - 64 - 00 - 5609 00304334 05 / 13 / 08 2 , 058 . 74 POLICE RECRUIT ACADEMY INVOICE TOTAL : 2 , 058 . 74 VENDOR TOTAL : 2 , 058 . 74 PITBOW PITNEY BOWES 1970458 -APOS 04 / 13 / 08 01 ADMIN- JAN _ - APRIL POSTAGE 01 - 110 - 65 - 00 - 5808 05 / 13 / 08 700 . 00 POSTAGE & SHIPPING 02 MACHINE RENTAL * * COMMENT * * INVOICE TOTAL : 700 . 00 VENDOR TOTAL : 700 . 00 PITBOWGL PITNEY BOWES GLOBAL 9180507 -APOS 04 / 13 / 08 01 FINANCE-APRIL - JULY FOLDING 01 - 120 - 65 - 00 - 5802 05 / 13 / 08 1 , 649 . 60 OFFICE SUPPLIES 02 MACHINE LEASE * * COMMENT * * INVOICE TOTAL : 1 , 649 . 60 VENDOR TOTAL : 1 , 649 . 60 PROVENA PROVENA SAINT JOSEPH HOSPITAL P24 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 25 TIME : 10 : 20 : 25 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P - 0 . # DUE DATE ITEM AMT PROVENA PROVENA SAINT JOSEPH HOSPITAL 761 04 / 01 / 08 01 FINANCE -APRIL - JUNE RAP 01 - 120 - 61 - 00 - 5310 05 / 13 / 08 750 . 00 EMPLOYEE ASSISTANCE INVOICE TOTAL : 750 . 00 VENDOR TOTAL : 750 . 00 QUILL QUILL CORPORATION 6451253 04 / 09 / 08 01 ADMIN- ENVELOPES 01 - 110 - 65 - 00 - 5802 05 / 13 / 08 30 . 68 OFFICE SUPPLIES INVOICE TOTAL : 30 . 68 6523424 04 / 11/ 08 01 POLICE - FOLDERS , STAPLE REMOVER 01 - 210 - 65 - 00 - 5802 00304310 05 / 13 / 08 610 . 42 OFFICE SUPPLIES 02 INK CARTRIDGES , TAPE , PHOTO * * COMMENT * * 03 PAPER , " DOODAD CUP " * * COMMENT * * INVOICE TOTAL : 610 . 42 6530404 04 / 11 / 08 01 POLICE - LAMINATING POUCHES 01 - 210 - 65 - 00 - 5802 00304310 05 / 13 / 08 199 . 96 OFFICE SUPPLIES INVOICE TOTAL : 199 . 96 6538325 04 / 14 / 08 01 POLICE -VOICE MAIL LOG , STAPLE 01 - 210 - 65 - 00 - 5802 00304310 05 / 13 / 08 368 . 77 OFFICE SUPPLIES 02 REMOVER, INK CARTRIDGES , PAPER * * COMMENT * * 03 CUTTER , PHOTO PAPER * * COMMENT * * INVOICE TOTAL : 368 . 77 6555505 04 / 14 / 08 01 POLICE - PRINTER CARTRIDGE 01 - 210 - 65 - 00 - 5802 00304310 05 / 13 / 08 59 . 96 OFFICE SUPPLIES INVOICE TOTAL : 59 . 96 6665556 04 / 17/ 08 01 COMM/DEV-MARKERS , PENS , POST 01 - 220 - 65 - 00 - 5804 05/ 13 / 08 30 . 95 OPERATING SUPPLIES 02 IT NOTES * * COMMENT * * INVOICE TOTAL : 30 . 95 P25 DATE : 05/ 07/ 08 UNITED CITY OF YORKVILLE PAGE : 26 TIME : 10 : 20 : 25 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT QUILL QUILL CORPORATION 6776707 04 / 17 / 08 01 COMM/DEV- STAMP 01 - 220 - 65 - 00 - 5804 05 / 13 / 08 14 . 39 OPERATING SUPPLIES INVOICE TOTAL : 14 . 39 6861639 04 / 25 / 08 01 ADMIN- RULED PADS 01 - 110 - 65 - 00 - 5802 05 / 13 / 08 18 . 62 OFFICE SUPPLIES INVOICE TOTAL : 18 . 62 VENDOR TOTAL : 11333 . 75 R0000428 DARRYL ERICKMAN 041908 04 /22 / 08 01 ADMIN- BEECHER DEPOSIT REFUND 01 - 000 - 21 - 00 - 2110 05 / 13 / 08 400 . 00 DEPOSITS PAYABLE INVOICE TOTAL : 400 . 00 VENDOR TOTAL : 400 . 00 R0000429 SCOTT RIEMENSCHNEIDER 042208 04 /22 / 08 01 ARO- REIMBURSING FOR FEES PAID 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 361 . 00 A/R- OTHER 02 THAT THE CITY IS RESPONSIBLE * * COMMENT * * 03 FOR . * * COMMENT * * INVOICE TOTAL : 361 . 00 VENDOR TOTAL : 361 . 00 R0000430 DIANE LANGE 042708 04 /28 / 08 01 ADMIN- BEECHER DEPOSIT REFUND 01 - 000 - 21 - 00 - 2110 05 / 13 / 08 50 . 00 DEPOSITS PAYABLE INVOICE TOTAL : 50 . 00 VENDOR TOTAL : 50 . 00 RIVEROAK RIVER OAKS FORD 46594 03 / 18 / 08 01 PW CAPITAL - 2008 FORD F350 DUMP 21 - 000 - 75 - 00 - 7005 00204097 05/ 13 / 08 37 , 300 . 00 VEHICLES P28 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 27 TIME : 10 : 20 : 26 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - RIVEROAK RIVER OAKS FORD 46594 03 / 18 / 08 02 TRUCK * * COMMENT * * 00204097 05 / 13 / 08 INVOICE TOTAL : 37 , 300 . 00 854176 04 /29/ 08 01 ENG-WHEEL ASSEMBLY 01 - 150 - 62 - 00 - 5409 05 / 13 / 08 276 . 45 MAINTENANCE -VEHICLES INVOICE TOTAL : 276 . 45 VENDOR TOTAL : 37 , 576 . 45 SAFESUPP SAFETY SUPPLY ILLINOIS 1154209 - 01 04 / 07/ 08 01 SEWER OP- SAFETY GLASSES , 52 - 000 - 75 - 00 - 7004 00204109 05 / 13 / 08 142 . 58 SAFETY EQUIPMENT 02 EARPLUGS , BARRICADE TAPE * * COMMENT * * INVOICE TOTAL : 142 . 58 1154209 - 02 04 / 08 / 08 01 SEWER OP - SAFETY GLASSES 52 - 000 - 75 - 00 - 7004 00204109 05 / 13 / 08 88 . 43 SAFETY EQUIPMENT INVOICE TOTAL : 88 . 43 VENDOR TOTAL : 231 . 01 SCHRADER SCHRADER , CHARLES H . & ASSOC . 0408 04 /21/ 08 01 ADMIN-APRIL , MAY , & JUNE 01 - 110 - 62 - 00 - 5401 05 / 13 / 08 3 , 500 . 00 CONTRACTUAL SERVICES INVOICE TOTAL : 3 , 500 . 00 VENDOR TOTAL : 3 , 500 . 00 SECGROUP SEC GROUP , INC . 7 04 / 11/ 08 01 MFT -GAME FARM ROAD SOMONAUK ST 15 - 000 - 75 - 00 - 7106 05 / 13 / 08 27 , 386 . 88 GAME FARM SURVEYING INVOICE TOTAL : 27 , 386 . 88 VENDOR TOTAL : 27 , 386 . 88 SERVMASC SERVICEMASTER COMM . CLEANING P27 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 28 TIME : 10 : 20 : 26 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT SERVMASC SERVICEMASTER COMM . CLEANING 137436 04 / 15/ 08 01 ADMIN- CITY OFFICE CLEANING 01 - 110 - 62 - 00 - 5406 05 / 13 / 08 625 . 00 OFFICE CLEANING INVOICE TOTAL : 625 . 00 137437 04 / 15 / 08 01 STREETS -MONTHLY CLEANING 01 -410 - 62 - 00 - 5401 00204103 05 / 13 / 08 131 . 67 CONTRACTUAL SERVICES 02 WATER OP-MONTHLY CLEANING 51 - 000 - 62 - 00 - 5401 131 . 67 CONTRACTUAL SERVICES 03 SEWER OP -MONTHLY CLEANING 52 - 000 - 62 - 00 - 5401 131 . 66 CONTRACTUAL SERVICES INVOICE TOTAL : 395 . 00 VENDOR TOTAL : 1 , 020 . 00 SHELL SHELL OIL CO . 065356230804 04 / 10/ 08 01 POLICE -GASOLINE 01 -210 - 65 - 00 - 5812 05 / 13 / 08 7 , 413 . 99 GASOLINE INVOICE TOTAL : 7 , 413 . 99 VENDOR TOTAL : 71413 . 99 SHREDIT SHRED- IT 021278455 04 /22 / 08 01 ADMIN- MONTHLY SERVICE 01 - 110 - 62 - 00 - 5401 05 / 13 / 08 167 . 40 CONTRACTUAL SERVICES INVOICE TOTAL : 167 . 40 VENDOR TOTAL : 167 . 40 SUBLAWEN SUBURBAN LAW ENFORCEMENT 042308 04 /28 / 08 01 POLICE - TRAINING REGISTRATION 01 - 210 - 64 - 00 - 5604 05 / 13 / 08 75 . 00 TRAINING & CONFERENCE 02 FEE * * COMMENT * * INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 75 . 00 P28 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 29 TIME : 10 : 20 : 26 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT SUPERIOR SUPERIOR ASPHALT MATERIALS LLC 20080520 04 / 02 / 08 01 MFT - COLD PATCH 15 - 000 - 75 - 00 - 7110 00204038 05 / 13 / 08 708 . 66 COLD PATCH INVOICE TOTAL : 708 . 66 VENDOR TOTAL : 708 . 66 SYNERGY SYNERGY LOGISTICS , INC . 0002241 04 / 14 / 08 01 POLICE - FIRST AID SUPPLIES 01 - 210 - 65 - 00 - 5804 00304311 05 / 13 / 08 114 . 45 OPERATING SUPPLIES INVOICE TOTAL : 114 . 45 VENDOR TOTAL : 114 . 45 TAPCO TAPCO 293002 04 / 14 / 08 01 MFT - SENIOR CENTER SIGN 15 - 000 - 75 - 00 - 7007 00204107 05 / 13 / 08 261 . 66 SIGNS INVOICE TOTAL : 261 . 66 293056 04 / 15 / 08 01 POLICE- PARTS FOR PEDESTRIAN 01 - 210 - 65 - 00 - 5804 00304326 05 / 13 / 08 169 . 12 OPERATING SUPPLIES 02 CROSSING GUARD SIGNS * * COMMENT * * INVOICE TOTAL : 169 . 12 VENDOR TOTAL : 430 . 78 THORNE THORNE ELECTRIC 16195 04 / 14 / 08 01 STEETS - 47 / 71 FOUNTAIN VIEW 01 - 410 - 62 - 00 - 5414 00204098 05 / 13 / 08 217 . 82 MAINTENANCE - TRAFFIC SIGNAL 02 TRAFFIC SIGNAL REPAIR * * COMMENT * * INVOICE TOTAL : 217 . 82 16207 04 /25 / 08 01 ARO - CHANGE SIGNALS AT 47 / 34 01 - 000 - 13 - 00 - 1372 05/ 13 / 08 2 , 580 . 00 A/R- OTHER INVOICE TOTAL : 2 , 580 . 00 P29 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 30 TIME : 10 : 20 : 27 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT THORNE THORNE ELECTRIC 16208 04 / 25 / 08 01 ARO - CHANGE SIGNALS AT 47 / 34 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 3 , 748 . 03 A/R- OTHER INVOICE TOTAL : 3 , 748 . 03 16209 04 / 04 / 08 01 ARO - CHANGE SIGNALS AT 34 /47 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 3 , 748 . 03 A/R- OTHER INVOICE TOTAL : 3 , 748 . 03 VENDOR TOTAL : 10 , 293 . 88 TINSTAR TIN STAR ELECTRONIC SERVICE 5324 04 / 07 / 08 01 POLICE- REPLACED ANTENNA 01 - 210 - 62 - 00 - 5409 05 / 13 / 08 84 . 50 MAINTENANCE - VEHICLES INVOICE TOTAL : 84 . 50 5325 04 / 07 / 08 01 COMM/DEV-ALLEY LIGHT REPAIR 01 - 210 - 62 - 00 - 5409 05 / 13 / 08 22 . 50 MAINTENANCE - VEHICLES INVOICE TOTAL : 22 . 50 5348 04/ 14/ 08 01 POLICE- SWEEPER LIGHT REPLACED 01 - 210 - 62 - 00 - 5409 05 / 13 / 08 31 . 30 MAINTENANCE - VEHICLES INVOICE TOTAL : 31 . 30 5353 04 / 14 / 08 01 POLICE -ALLEY LIGHT REPLACED 01 - 210 - 62 - 00 - 5409 05 / 13 / 08 22 . 50 MAINTENANCE - VEHICLES INVOICE TOTAL : 22 . 50 5354 04 / 14 / 08 01 POLICE -REPLACE DOME LIGHT 01 - 210 - 62 - 00 - 5409 05 / 13 / 08 22 . 50 MAINTENANCE - VEHICLES INVOICE TOTAL : 22 . 50 VENDOR TOTAL : , 183 . 30 TRAFFIC TRAFFIC CONTROL CORPORATION 0000031261 04 /25 / 08 01 STREETS - LEDS , BATTERIES , PED 01 - 410 - 62 - 00 - 5414 00204037 05 / 13 / 08 840 . 00 MAINTENANCE - TRAFFIC SIGNAL P30 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 31 TIME : 10 : 20 : 27 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05/ 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT TRAFFIC TRAFFIC CONTROL CORPORATION 0000031261 04 / 25 / 08 02 TUNNEL * * COMMENT * * 00204037 05 / 13 / 08 INVOICE TOTAL : 840 . 00 VENDOR TOTAL : 840 . 00 TOFFY TOFFY AUTO SERVICE CENTER 4061 03 / 25 / 08 01 POLICE - OIL CHANGE 01 - 210 - 62 - 00 - 5409 05 / 13 / 08 29 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 29 . 95 4403 04 / 16 / 08 01 ENG-OIL CHANGE 01 - 150 - 62 - 00 - 5409 05 / 13 / 08 25 . 95 MAINTENANCE-VEHICLES INVOICE TOTAL : 25 . 95 4539 04 / 24/ 08 01 POLICE-OIL CHANGE 01 - 210 - 62 - 00 - 5409 05 / 13 / 08 29 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 29 . 95 4550 04 / 25 / 08 01 POLICE -OIL CHANGE 01 - 210 - 62 - 00 - 5409 05 / 13 / 08 25 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 25 . 95 4554 04 / 25 / 08 01 POLICE - OIL CHANGE 01 - 210 - 62 - 00 - 5409 05 / 13 / 08 29 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 29 . 95 4591 04 /28 / 08 01 ENG -OIL CHANGE 01 - 150 - 62 - 00 - 5409 05/ 13 / 08 33 . 95 MAINTENANCE -VEHICLES INVOICE TOTAL : 33 . 95 4609 04 / 28 / 08 01 POLICE - OIL CHANGE 01 - 210 - 62 - 00 - 5409 05 / 13 / 08 29 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 29 . 95 4631 04 / 29 / 08 01 POLICE-OIL CHANGE 01 - 210 - 62 - 00 - 5409 05/ 13 / 08 25 . 95 MAINTENANCE - VEHICLES INVOICE TOTAL : 25 . 95 VENDOR TOTAL : 231 . 60 P31 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 32 TIME : 10 : 20 : 27 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT UNIFIED UNIFIED SUPPLY 0126447 - IN 04 / 16 / 08 01 STREETS - TRAFFIC LIGHT SUPPLIES 01 - 410 - 62 - 00 - 5415 05 / 13 / 08 45 . 58 MAINTENANCE - STREET LIGHTS INVOICE TOTAL : 45 . 58 VENDOR TOTAL : 45 . 58 UPS UNITED PARCEL SERVICE 00004296X2158 04 / 12 / 08 01 ADMIN- 3 PACKAGES 01 - 110 - 65 - 00 - 5808 05 / 13 / 08 100 . 78 POSTAGE & SHIPPING 02 WATER OP- 5 PACKAGES 51 - 000 - 65 - 00 - 5808 202 . 44 POSTAGE & SHIPPING INVOICE TOTAL : 303 . 22 00004296X2168 04 / 19 / 08 01 ADMIN- 3 PACKAGES 01 - 110 - 65 - 00 - 5808 05 / 13 / 08 107 . 04 POSTAGE & SHIPPING 02 WATER OP - 5 PACKAGES 51 - 000 - 65 - 00 - 5808 202 . 24 POSTAGE & SHIPPING INVOICE TOTAL : 309 . 28 00004296X2178 04 / 26/ 08 01 ADMIN- 1 PACKAGE 01 - 110 - 65 - 00 - 5808 05/ 13 / 08 42 . 44 POSTAGE & SHIPPING 02 WATER OP - 3 PACKAGES 51 - 000 - 65 - 00 - 5808 132 . 34 POSTAGE & SHIPPING INVOICE TOTAL : 174 . 78 VENDOR TOTAL : 787 . 28 VISA VISA 042308 - CITY 04 /23 / 08 01 FINANCE -BACKUP TAPES 01 - 120 - 75 - 00 - 7002 00102132 05 / 13 / 08 87 . 83 COMPUTER EQUIP & SOFTWARE 02 ADMIN- COFFEE W/MAYOR DONUTS 01 - 110 - 78 - 00 - 9010 47 . 16 COMMUNITY EVENTS 03 FINANCE - 5 BLACKBERRY LICENSES 01 - 120 - 75 - 00 - 7002 499 . 00 COMPUTER EQUIP & SOFTWARE P32 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 33 TIME : 10 : 20 : 28 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT VISA VISA 042308 - CITY 04 / 23 / 08 04 COMM/DEV- PAPER , INK CARTRIDGES 01 - 220 - 65 - 00 - 5809 00102132 05/ 13 / 08 208 . 16 PRINTING & COPYING 05 ADMIN- 3 ATTENDEES NORTHEASTERN 01 - 110 - 64 - 00 - 5604 99 . 00 TRAINING & CONFERENCES 06 AGING SEMINAR * * COMMENT * * 07 ADMIN- COVERS 01 - 110 - 78 - 00 - 9008 94 . 99 VOLUNTEER APPRECIATION DAY 08 ADMIN- JUMP ROPES 01 - 110 - 78 - 00 - 9010 88 . 30 COMMUNITY EVENTS 09 PW CAPITAL-UNDER COVER TOPPER 21 - 000 - 75 - 00 - 7107 764 . 95 TRUCK ACCESSORIES 10 INSTALLED * * COMMENT * * 11 COMM/DEV- CREDIT ABWA HOTEL 01 - 220 - 64- 00 - 5604 - 376 . 65 TRAINING & CONFERENCES 12 & CONFERENCE * * COMMENT * * 13 ENG-PAPER , INK CARTRIDGES 01 - 150 - 65 - 00 - 5801 116 . 33 ENGINEERING SUPPLIES 14 COMM/DEV- PAPER , INK CARTRIDGES 01 - 220 - 65 - 00 - 5809 116 . 32 PRINTING & COPYING 15 ADMIN- 1 YR . SUBSCRIPTION 01 - 110 - 64 - 00 - 5606 599 . 95 PROMOTIONAL/MARKETING EXPE 16 LIQUID LIBRARY * * COMMENT * * 17 WATER OP -ADAPTER FOR LAPTOP 51 - 000 - 75 - 00 - 7002 35 . 57 COMPUTER EQUIP & SOFTWARE INVOICE TOTAL : 2 , 380 . 91 042308 - PD 04 /23 / 08 01 POLICE -MEALS , HOTEL 01 - 210 - 64 - 00 - 5605 00304331 05 / 13 / 08 649 . 56 TRAVEL EXPENSES 02 POLICE- FUEL 01 - 210 - 65 - 00 - 5812 45 . 00 GASOLINE 03 POLICE - 4 SWAT HEADPHONES 01 -210 - 64 - 00 - 5611 697 . 44 SRT FEE 04 POLICE - IFPCA SEMINAR 01 - 210 - 64 - 00 - 5607 430 . 00 POLICE COMMISSION P33 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 34 TIME : 10 : 20 : 28 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT VISA VISA 042308 - PD 04 / 23 / 08 05 POLICE - SEMINAR SUPERVISION OF 01 - 210 - 64 - 00 - 5604 00304331 05 / 13 / 06 945 . 00 TRAINING & CONFERENCE 06 POLICE PERSONNEL * * COMMENT * * INVOICE TOTAL : 2 , 767 . 00 VENDOR TOTAL : 5 , 147 . 91 VSP VISION SERVICE PLAN 041708 04 / 17 / 08 01 FINANCE-MAY 2008 VISION 01 - 120 - 50 - 00 - 5205 05 / 13 / 08 1 , 069 . 41 BENEFITS - DENTAL/ VISION A INVOICE TOTAL : 1 , 069 . 41 VENDOR TOTAL : 1 , 069 . 41 WALMART WALMART COMMUNITY 042208 - CITY 04 /22 / 08 01 CREAMER, KLEENEX , SPOONS , 01 - 110 - 65 - 00 - 5804 05 / 13 / 08 124 . 57 OPERATING SUPPLIES 02 KNIVES , COFFEE , PLATES , BOWLS , * * COMMENT * * 03 PAPER TOWEL , CUPS , CIDER * * COMMENT * * INVOICE TOTAL : 124 . 57 VENDOR TOTAL : 124 . 57 WAREHOUS WAREHOUSE DIRECT 525040 - 0 04 /24 / 08 01 POLICE - 2 TABLES FOR SQUAD ROOM 01 - 210 - 65 - 00 - 5804 00304333 05 / 13 / 08 527 . 38 OPERATING SUPPLIES INVOICE TOTAL : 527 . 38 VENDOR TOTAL : 527 . 38 WHOLTIRE WHOLESALE TIRE 123871 04 /21/ 08 01 ENG - OIL CHANGE 01 - 150 - 62 - 00 - 5409 05 / 13 / 08 30 . 95 MAINTENANCE -VEHICLES INVOICE TOTAL : 30 . 95 P34 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 35 TIME : 10 : 20 : 29 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT WHOLTIRE WHOLESALE TIRE 123890 04 /22 / 08 01 POLICE -REPLACED SPARK PLUGS , 01 - 210 - 62 - 00 - 5409 00304327 05 / 13 / 08 305 . 00 MAINTENANCE - VEHICLES 02 FUEL FILTER, COIL SENSOR * * COMMENT * * INVOICE TOTAL : 305 . 00 123905 04 / 22 / 08 01 POLICE - SWAY BAR REPAIR 01 - 210 - 62 - 00 - 5409 05 / 13 / 08 117 . 40 MAINTENANCE - VEHICLES INVOICE TOTAL : 117 . 40 123939 04 / 25 / 08 01 POLICE-TIRE REPAIR 01 - 210 - 62 - 00 - 5409 05 / 13 / 08 15 . 00 MAINTENANCE - VEHICLES INVOICE TOTAL : 15 . 00 VENDOR TOTAL : 468 . 35 WILLIAMA WILLIAMS , ANNETTE 8715 04 / 16/ 08 01 COMM/DEV-ABWA APRIL DINNER 01 - 220 - 64 - 00 - 5600 05 / 13 / 08 15 . 00 DUES INVOICE TOTAL : 15 . 00 VENDOR TOTAL : 15 . 00 YBSD YORKVILLE BRISTOL 0480 - 000564824 03 /31 / 08 01 WATER OP - BIOSOLIDS TRANSPORT 51 - 000 - 62 - 00 - 5407 00204106 05 / 13 / 08 5 , 164 . 21 TREATMENT FACILITIES O&M INVOICE TOTAL : 5 , 164 . 21 VENDOR TOTAL : 5 , 164 . 21 YORKACE YORKVILLE ACE & RADIO SHACK 116614 05 / 01 / 08 01 STREETS - CHAIN LINK 01 - 410 - 65 - 00 - 5804 05 / 13 / 08 6 . 49 OPERATING SUPPLIES INVOICE TOTAL : 6 . 49 118105 04 / 24 / 08 01 SEWER OP -WATER 52 - 000 - 62 - 00 - 5422 05 / 13 / 08 4 . 98 LIFT STATION MAINTENANCE INVOICE TOTAL : 4 . 98 P35 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 36 TIME : 10 : 20 : 29 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT YORKACE YORKVILLE ACE & RADIO SHACK 118175 04 / 28 / 08 01 SEWER OP - SPRAYER 52 - 000 - 62 - 00 - 5422 05 / 13 / 08 24 . 99 LIFT STATION MAINTENANCE INVOICE TOTAL : 24 . 99 VENDOR TOTAL : 36 . 46 YORKAREA YORKVILLE AREA CHAMBER OF 22742 01 / 07 / 08 01 COMM/DEV-W2W JAN . LUNCHEON 01 - 220 - 64 - 00 - 5600 05 / 13 / 08 25 . 00 DUES INVOICE TOTAL : 25 . 00 VENDOR TOTAL : 25 . 00 YORKCLER YORKVILLE CLERK ' S ACCOUNT 116468 04 / 23 / 08 01 ARO - LETTERLE , MORGAN STREET , 01 - 000 - 13 - 00 - 1372 05 / 13 / 08 263 . 00 A/R- OTHER 02 KENDALWOOD ESTATES * * COMMENT * * 03 COMM/DEV-EDWARD HEALTH 01 - 220 - 61 - 00 - 5300 40 . 00 LEGAL SERVICES 04 AMENDED PUD * * COMMENT * * 05 ENG- RT 34 SIDEWALK EASEMENT 01 - 150 - 65 - 00 - 5809 78 . 00 PRINTING & COPYING INVOICE TOTAL : 381 . 00 VENDOR TOTAL : 381 . 00 YORKGFPC YORKVILLE GENERAL FUND 043008 04/30 / 08 01 ADMIN-DISTILLED WATER FOR 01 - 110 - 65 - 00 - 5804 05 / 13 / 08 2 . 53 OPERATING SUPPLIES 02 POSTAGE & FOLDING MACHINES * * COMMENT * * 03 ENG- MAP COPIES AT COUNTY 01 - 150 - 65 - 00 - 5809 5 . 00 PRINTING & COPYING INVOICE TOTAL : 7 . 53 VENDOR TOTAL : 7 . 53 P36 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 37 TIME : 10 : 20 : 29 DETAIL BOARD REPORT ID : AP441000 . WOW INVOICES DUE ON/BEFORE 05 / 13 /2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT YORKLIBR YORKVILLE PUBLIC LIBRARY 043008 -DEVLOP 04 / 30 / 08 01 TRUST & AGENCY - MARCH & APRIL 95 - 000 - 78 - 00 - 9009 05 / 13 / 08 14 , 550 . 00 LIBRARY DEV FEE PAYMENTS INVOICE TOTAL : 14 , 550 . 00 VENDOR TOTAL : 14 , 550 . 00 YORKPDPC YORKVILLE POLICE DEPT . 042308 04 / 23 / 08 01 POLICE - POSTAGE 01 - 210 - 65 - 00 - 5808 05 / 13 / 08 8 . 29 POSTAGE & SHIPPING 02 POLICE - ICPA ANNUAL 01 - 210 - 64 - 00 - 5605 29 . 19 TRAVEL EXPENSES 03 APPRECIATION LUNCHEON , LUNCH * * COMMENT * * 04 FOR OFFICERS WORKING CASE * * COMMENT * * INVOICE TOTAL : 37 . 48 VENDOR TOTAL : 37 . 48 YORKPR YORKVILLE PARK & RECREATION 043008 -DEVELOP 04 / 30/ 08 01 TRUST & AGENCY -MARCH & APRIL 95 - 000 - 78 - 00 - 9012 05 / 13 / 08 1 , 450 . 00 PARKS/REC CAPITAL PAYMENTS INVOICE TOTAL : 1 , 450 . 00 VENDOR TOTAL : 1 , 450 . 00 YORKSCHO YORKVILLE SCHOOL DIST # 115 043008 04 /30 / 08 01 TRUST & AGENCY- FEB , MARCH & 95 - 000 - 78 - 00 - 9011 05 / 13 / 08 20 , 466 . 48 SCHOOL LAND CASH PMTS 02 APRIL * * COMMENT * * INVOICE TOTAL : 20 , 466 . 48 VENDOR TOTAL : 20 , 466 . 48 YORKSELF YORKVILLE SELF STORAGE , INC 042308 - 45 04 / 23 / 08 01 POLICE - STORAGE 01 - 210 - 65 - 00 - 5804 05 / 13 / 08 75 . 00 OPERATING SUPPLIES INVOICE TOTAL : 75 . 00 P37 DATE : 05 / 07 / 08 UNITED CITY OF YORKVILLE PAGE : 38 TIME : 10 : 20 : 30 DETAIL BOARD REPORT ID : AP441000 . W0W INVOICES DUE ON/BEFORE 05 / 13 / 2008 INVOICE # INVOICE ITEM VENDOR # DATE # DESCRIPTION ACCOUNT # P . O . # DUE DATE ITEM AMT YORKSELF YORKVILLE SELF STORAGE , INC 042308 - 76 04 /23 / 08 01 MUNICIPAL BLDG - STORAGE 16 - 000 - 75 - 00 - 7203 05 / 13 / 08 75 . 00 BLDG IMPROVEMENTS - PUBLIC W INVOICE TOTAL : 75 . 00 042308 - 83 04 / 23 / 08 01 MUNICIPAL BLDG- STORAGE 16 - 000 - 75 - 00 - 7203 05 / 13 / 08 75 . 00 BLDG IMPROVEMENTS - PUBLIC W INVOICE TOTAL : 75 . 00 VENDOR TOTAL : 225 . 00 TOTAL ALL INVOICES : 479 , 080 . 28 P38 UNITED CITY OF YORKVILLE PAYROLL SUMMARY 4/26/2008 SOCIAL REGULAR OVERTIME TOTAL IMRF SECURITY TOTALS ADMINISTRATION $20794.05 $0 .00 $20 ,794. 05 $ 1 , 570.26 $ 1 ,583.98 $23,948.29 FINANCE $ 12,788. 37 $0 . 00 $ 12,788. 37 $976. 11 $962.06 $ 147726 . 54 ENGINEERING $14, 138.42 $82.44 $ 14,220 . 86 $ 1 , 106 .38 $ 1 ,072.26 $ 16, 399. 50 POLICE $77,203.20 $29481 .97 $79,685. 17 $608.29 $6,060.65 $86,354. 11 COMMUNITY DEV. $13, 113.54 $0.00 $13, 113 .54 $17020.24 $ 1 , 000.49 $15 , 134.27 STREETS $9,272.02 $407.63 $9 ,679.65 $753 .08 $737. 55 $ 11 , 170.28 WATER $ 12,758. 10 $637.61 $ 13,395.71 $ 1 ,042. 19 $1 , 016.33 $ 15,454.23 SEWER $75418.26 $71 .66 $7,489.92 $582.72 $567. 39 $8,640 . 03 PARKS $ 14,622.74 $0 .00 $ 14,622.74 $ 1 , 134.01 $1 , 117.49 $ 16,874.24 RECREATION $22,019.68 $0. 00 $22, 019.68 $ 1 ,251 .01 $ 1 ,683.02 $24,953.71 LIBRARY $ 16,554. 12 $0. 00 $ 16,554. 12 $493. 18 $ 1 ,266.36 $ 18,313.66 TOTALS $220,682.50 $3,681 . 31 $224,363.81 $ 10,537.47 $ 17,067.58 $2515 968.86 TOTAL PAYROLL 4/26/2008 $251 , 968 . 86 TOTAL DISBURSEMENTS $2513968.86 P39 UNITED CITY OF YORKVILLE PAYROLL SUMMARY PAY PERIOD ENDING 4/30/08 SOCIAL REGULAR SECURITY IMRF TOTALS MAYOR $2,460.00 $0.00 $0. 00 $2,460. 00 CLERK $ 1 , 925.00 $0.00 $56.41 $ 1 ,981 .41 TREASURER $ 1 , 150.001 $0. 001 $89.471 $ 1 ,239.47 ALDERMAN $8, 195.00 $ 1 ,050.35 $ 162.21 $9,407.56 "social security total for all elected officials TOTALS $ 13,730.00 $ 1 ,050.35 $308.09 $159088.44 TOTAL PAYROLL 4/30/2008 $ 15 , 088 .44 TOTAL DISBURSEMENTS $159088.44 P40 UNITED CITY OF YORKVILLE SUMMARY SHEET TOTAL PAYROLL 4126/2008 $251 , 968. 86 TOTAL PAYROLL ELECTED OFFICIALS 4/3012008 $ 15, 088 .44 TOTAL INVOICES 5/13/2008 $479 , 080 .28 TOTAL DISBURSEMENTS $7467137.58 P41 ♦,�D Cl;- Reviewed By: Agenda Item Number J= e 0 Legal ❑ �IT Y CL-E✓TL'1_ # 1 Finance ❑ EST. , 1830 Engineer ❑ Tracking Number y City Administrator ❑ Consultant ❑ �� a0bg' <LE Agenda Item Summary Memo Title: MFT Audit Report No. 59 for January 1, 2007—December 31, 2007 Meeting and Date: City Council—May 13, 2008 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Name Department Agenda Item Notes: See attached report. Illinois Department of Transportation Division of Highways ! District 3 700 East Norris Drive / Ottawa, Illinois ! 61350-0697 Telephone 815/434-6131 April 17, 2008 Ms. Jacquelyn Milschewski City Clerk 800 Game Farm Road Yorkville, IL 60560 Dear Ms. Milschewski: Enclosed is a copy of Audit Report No. 59 covering the receipt and disbursement of Motor Fuel Tax funds by your city for the period beginning January 1 , 2007 and ending December 31 , 2007. PLEASE REFER TO BLR 15102 OF THE AUDIT FOR THE AUDITOR'S COMMENTS. This report should be presented to the Mayor and the City Council at the first regular meeting after the receipt of this letter and then filed as a permanent record in your office. If you have any questions or require additional information, please contact Deb Baxter at 815-434-8421 . Sincerely, George F. Ryan, P. E. Deputy Director of Highways, Regipn ,Two Engineer By: Kenneth R. Lang, P. E. District Local Roads & Streets Engineer cc: Debra Baxter, MFT Auditor Illinois Depart!pent of Transportation Audit Cover Sheet Agency: CITY OF YORKVILLE Audit for: Audit Year(s): 2007 XQ Motor Fuel Tax Township Bridge ❑ Special Assessment Audit Number: 59 ❑ G .O. Bond Issue MFT Fund Bond Issue Date: March 27, 2008 Page 1 of 1 BLR 151005 (Rev. 5/07) (t Illinois Department Of Transportation Auditor's Certificate CITY OF YORKVILLE Audit Report No. 59 We hereby certify that we have audited the books and records in so far as they pertain to the receipt and disbursement of the Motor Fuel Tax Fund of the City of YORKVILLE for the period beginning Jan. 1 , 2007 and ending Dec. 31 , 2007, and that entries for receipts in these books and records are true and correct and are in agreement with the records maintained by the Department of Transportation and that entries for disbursements are supported by cancelled warrants or checks with exceptions noted in the audit findings. We further certify that we have verified entries in the claim registers with the original claims and cancelled warrants, that we have examined and checked the records of the City Clerk and City Treasurer and have compared the expenditures listed in the warrant registers of those offices against the minutes of the City Council maintained by the City Clerk and have found them to be in accordance therewith exceptions noted in the audit findings. Auditor REVIEWED AND APPROVED BY Date: �� District Local Roads an tr ets Engineer Page 1 of 1 BLR 15101S (Rev. 5107) 3/28/2008 6:04 PM Illinois Department of Transportation Auditor's Comments CITY OF YORKVILLE Audit Report No. 59 Audit Period: Jan, 1 , 2007 to Dec. 31 , 2007 Purpose of Audit: To determine the status of Motor Fuel Tax Funds as of Dec. 31 , 2007 The other receipts to the Motor Fuel Tax Fund were $42, 124.64 received as follows: Interest 2007 259119.06 Reimbursement 1 , 145.58 High Growth FY08 157860.00 Total received: $42, 124.64 The 2006 Maintenance Expenditure Statement was on file at time of audit. SIGNED Page 1 of 1 BLR 151025 (Rev. 5/07) 312812008 6:04 PM Illinois Department of Transportation Fund Balance and Bank Reconciliation CITY OF YORKVILLE Audit Report No. 59 Audit Period Jan. 1 , 2007 - Dec. 31 , 2007 Date: March 27, 2008 Fund Balance Unobli ated Obligated Total Outstanding Warrants Balance Previous Audit 3037320.71 1142797.52 4187118.23 Allotments 321 ,246.87 0.00 321 ,246.87 Total MFT Funds 624,567.58 114,797.52 739,365. 10 Approved Authorizations 272,777.44 272,777.44 0.00 Other Receipts 1 42, 124.64 427124.64 Total 351 ,790. 14 429,699.60 781 ,489.74 Disbursements 2413074.36 241 ,074.36 Surplus (Credits) 41 ,340.62 41 ,340.62 0.00 Unexpended Balance 393, 130.76 1477284.62 540,415.38 Bank Reconciliation Balance in Fund per Bank Certificate Dec. 31 , 2007 5407290.81 Deduct Outstanding Warrants Add Outstanding investments 124.57 Additions Subtraction's N Balance in Account Dec. 31 , 2007 540,415. 38 Certified Correct Auditor Page 1 of 1 BLR 15103S (Rev. 5/07) 3/28/2008 6:04 PM (ii) IIIIr10is Department Investment Schedule Of Transportation Motor Fuel Tan Funds CITY OF YORKVILLE Audit Report No. 59 Date of Value at Outstanding Date of Maturity or Purchase Maturity or Interest Dec. 31 Purchase Redemption Cost Redemption Earned 2007 Type of Investment 61 .67 124.57 Money Market 61 .67 124.57 REMARKS: Page 1 of 1 BLR 151055 (Rev. 5/07) 3128/2008 6:04 PM 3 Illinois Department Summary of Motor Fuel Tax Fund Transactions of Transportation By Sections and Categories :ITY OF YORKVILLE Audit Period: January 1, 2007 - December 31, 2007 Audit Report No. 59 Balance Prev. Total Amount Other Total Funds Total Surplus to Unexpended Prev. Accumulated Total Accumulated Section Audit Authorized Adjustments Receipts Available Disbursements Unobligated Balance (Credits) Balance Disbursements Disbursements 0.00 0.00 0.00 MAINTENANCE 0.00 0.00 0.00 05-00000-00-13M 40.36 40.36 40.36 0.00 90,788.27 90 788.27 06-00000-00-GM 858.73 62 384.00 1,145.58 62t670.85 60 813.87 2,854.48 997.50 45,329.28 106,143.15 07-00000-00-GM 96,250.00 1 96,250.00 1 32,624.77 63,625.23 1 32,624.77 0.00 0.00 0.00 0.00 . 0.00 0.00 :ONSTRUCTION 0.00 0.00 0.00 01-00027-00-FP 21,845.38 21,845.38 21 ,845.38 201442.44 201 ,442.44 ENG 0.00 0.00 0.00 03-00031-00-FP 0.00 0.00 0.00 ENG U91 ,241 .53 91,241.53 118536.01 27,294.48 213,690.77 332,226.78 05-00032-00-FP 0.00 0.00 0.00 ENG 5,915.00 5,915.00 5,915.00 0.00 17,851 .00 23,766.00 07-00035-00-TL 0.00 0.00 0.00 ENG 22,901 .91 22,901.91 22,901.91 0.00 22,901.91 0.00 0.00 0.00 0.00 282.80 282.80 282.80 OBL RET 0.00 0.00 0.00 00-00023-00-GB 65,269.73 65,269.73 65,269.73 106,314.10 106,314.10 0.00 0.00 0.00 o.o0 0.00 0.00 INTEREST 0.00 0.00 0.00 06-00000-00-AC 22,585.78 22,585.78 22,585.78 0.00 0.00 07-00000-00-AC 25,119.06 25,119.06 25119.06 0.00 0.00 0.00 0.00 08-00000-03-AC 15,860.00 15,860.00 15,860.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTALS 114,797.52 272,777.44 0.00 42,124.64 429,699.60 241,074.36 41 ,340.62 147,284.62 675,415.86 916,490.22 Page 1 of 1 BUR 151665 (Rev. 5107)3282006 6:04 PM Account 516 0000 35E c Statement Perio, Dec. 3 , 20C . . s throuc ® 09804 000000 6021-BZN Y ST01 Dec. 31 , 20C ® 0 •VINIA-= Page 1 of tic UNITED CITY OF YORKVILLE MFT `� The Illinois Func 800 GAME FARM RD YORKVILLE IL 60560 - 1133 By phone: 1-800-947-84i E-Mail: illinois. fundspousbank.co. Internet: www.illinoisfunds.co, MONEMMARKIEV „ , _.. Account Number 1 -516-0000-3520 Account Summary # Items Beginning Balance on Dec. 3 $ 121 .38 Other Deposits 2 24,469.45 Interest Paid this Year $ 61 .E Other Withdrawals 1 241466.26- Average Daily Balance $ 910.E Number of Days in Statement Period Ending Balance on Dec. 31 , 2007 $ 124.57 Other Deposits Date Description of Transaction Ref Number Amou: Dec. 10 Electronic Deposit From State of III $ 24,466.2 REF=20073445704317 Y 1376002057MOTOR FUEL30000963000000D aec. 31. _ Interest Pafd. 31 Total Other Deposits $ 24,469.4 Other Withdrawals Date Description of Transaction Ref Number Amou: Dec. 11 Electronic Withdrawal From Illinois Funds $ 243466.2 REF=20073444450646 Y 1376002057AUTOTRSF 300009630000000 Total Other Withdrawals $ 245466.2 Balance Summary Date __ Ending Balance Date Ending Balance Date Endfng Balance Dec. 10 24,587.64 Dec.c 111 121 .38 Dec. 31 124.57 Balances only appear for days reflecting change. A 002412 STATEMENT OF ACCOUNT LAST STATEMENT : NOVEMBER 30 2007 M M 0 CASTLE BANK ME M NUMBER AGCOUNT NUMBER PAGE I OF 1 0080513239 DIRECT INQUIRIES TO : 1 -800 - 990- 5713 CASTLE BANK CITY OF YORKVILLE 141 W LINCOLN HWY MFT ACCOUNT DEKALB , IL 60115 800 GAME FARM RD YORKVILLE IL 60560 7 rry� uc 4f- re- , . . n:M !a ' £ 8 `: k ..v.�. . ."_,:.. ACCOUNT NUMBER ENDING BALANCE . . . . . . . . . . . PUBLIC FUNDS NOW ACCOUNT 0080513239 $ 540 , 290 . 81 C.:,s: :r�r��.�aa.a:.s�..�::.,.-.�.�t4' ,,P�:t��' �.��..�.-�w �..�,�ss�k:�`::�..aa.�...3,• i'�iN:.�tw,,, ��.'»�.a,. � ?�....s,: . ACCOUNT NUMBER BEGINNING BALANCE $ 582 , 975 . 44 0080513239 LOW BALANCE $ 538 , 326 . 66 AVG COLLECTED BALANCE $ 562 , 240 . 00 7 ENCLOSURES INTEREST PAID YEAR TO DATE $ 25 , 057 . 39 TOTAL ADDITIONS $42 , 290 . 41 TOTAL SUBTRACTIONS $-84 , 975 . 04 NUMBER DATE AMOUNT NUMBER DATE AMOUNT 11936 SC 12-03 1 , 879 . 16 11940 SC 12- 24 42 , 431 . 22 11937 12-04 109741 . 28 11941 SC 12- 24 157 . 02 11938 SC 12-04 209640 . 65 . SC-SUBSTITUTE CHECK 11939 12-24 9 , 125 . 71✓ DATE DESCRIPTION ADDITIONS SUBTRACTIONS --:. . . . . . . . . . . . . . . 12- i1 #PREAUTHORIZED CREDIT 4 , 466 . 26 Illinois Funds AUTOTRSF ---- - MOTOR FUEL 12- 19 DEPOSIT 15 , 860 . 00 12-31 # INTEREST CREDIT 1 , 964 . 15 DAILY BALANCES DATE AMOUNT DATE AMOUNT DATE AMOUNT 11 - 30 582 , 975 . 44 12- 11 574 , 180 . 61 12- 31 5409290 . 81 12- 03 581 , 096 . 28 12- 19 590 , 040 . 61 12-04 549 , 714 . 35 12- 24 538 , 326 . 66 ® 14 . MPT - R015 S T A T E O F I L L I N O I S 01 /02/08 PAGE 1205 DEPARTMENT [ !ANSPORTATION ANNA. ._ - LOCAL . AGENCY MOTOR FUEL TAX AUDIT REPORT ' DISTRICT 03 COUNTY 093 AGENCY TYPE 3 AGENCY NAME YORKVILLE - TRANS . TRANS . TRANS . SECTION UNOBLIGATED DATE TYPE NUMBER NUMBER CATEGORY ALLOTMENT AUTHORIZATION CREDIT PAY TO STATE BALANCE 12 - 31 -06 ALLOTMENT $ 279249'. 22 $ 3031320 . 71 01 - 31 -07 ALLOTMENT $ 26 , 612 . 26 $ 330 , 569 . 93 $ 357 , 182 . 19 02 - 16 -07 AUTH 070216639 030003100FP ENGINERNG $ - 11 , 050 , 37v $ 346 , 131 . 82 02 - 28 -07 ALLOTMENT $ 289465 . 38 03 - 31 -07 ALLOTMENT $ .. 26 , 779 . 43 - $ 40 , 376. 603 04 - 11 -07 AUTH 070411401 030003100FP ENGINERNG $ 12 . 68 $ 401 , 363 . 95 04 - 23 -07 AUTH 070423725 07000000OGM MAINT $ 96 , 250 . 00 04 - 30-07 ALLOTMENT $ 26 , 622 . 05 $ 305 , 113 . 95 05 -07 -07 CREDIT 070507519 05000000OGM MAINT $ 331 , 736 . 00 $ 40 . 36 $ 331 , 776 . 36 05 -07 -07 -AUTH 070507520 060000000GM MAINT $ 62 , 384 . 00 - $ 269 , 392 . 36 05 -07 -07 CREDIT 070507523 060000000AC INTEREST $ 22 , 585 . 78 $ 291 , 978 . 14 05 -30-07 AUTH 070530166 030003100FP ENGINERNG $ 13 , 560 . 00 $ 278 , 418 . 14 05 - 31 -07 ALLOTMENT $ 29 , 204 , 15 307 , 622 . 29 06 - 21 -07 AUTH 070621069 030003100FP ENGINERNG 1 $ 13 , 560 . 00 $ 294 , 062 . 29 06 -30-07 ALLOTMENT $ 23 , 724 . 26 07 - 31 -07 ALLOTMENT $ 28 , 112 . 10 $ 317 , 786 . 55 07 -31 -07 CREDIT 070731279 060000000GM MAINT $ 345 , 898 . 65 $ 2 ,"854 . 48 $ 348 , 753 . 13 08 - 15 -07 AUTH 070815793 030003100FP ENGINERNG $ 6 , 780 .00 - -$ 341 , 973 . 13 08 -31 -07 ALLOTMENT $ 27 , 988 . 80 - $ 369 , 961 . 93 09 - 10-07 AUTH 070910540 030003100FP ENGINERNG $ � 14 , 916 . 00 $ 355 , 045 . 93 09 - 10-07 AUTH 070910541 07000350OTL ENGINERNG $ 6 , 845 . 00 $ 348 , 200 . 93 09 - 28 -07 AUTH 070928165 030003100FP ENGINERNG $ 4 , 068 . 00 $ 344 , 132 . 93 09 - 28 -07 AUTH 070928166 07000350OTL ENGINERNG $ 7 , 574 . 00 $ 336 , 558 . 93 09 - 30-07 ALLOTMENT - $ 24 , 318 . 33 - $ 360 , 877 . 26 10- 31 -07 ALLOTMENT $ 27 , 704 . 63 . $ 388 , 58189 10- 31 -07 CREDIT 071031263 080000003AC OTHER CAT $ . 15 , 660 . 00 $ 404 , 441 .. 89 11 -01 -07 AUTH 071101383 070003SOOTL ENGINERNG $ 293 . 91 $ 404 , 147 . 98 11 - 15 -07 AUTH 071115901 030003100FP ENGINERNG $ 10 , 173 . 37 $ 393 , 974 . 61 11 - 28 -07 AUTH 071128147 030003100FP ENGINERNG $ 17 , 121 . 11 $ 376 , 853 . 50 11 - 28 =07 AUTH 071128148 07000350OTL ENGINERNG $ 8 , 189 . 00 $ 368 , 664 . 50 11 - 30-07 ALLOTMENT $ 249466 . 26 $ 393 , 130 . 76 TOTALS $ 321 , 246 . 87 $ 272 , 777 . 44 $ 41 , 340 . 62 $ . 00 $ 393 , 13.0 . 76 =♦,,e,0 C/T� Reviewed By: Agenda Item Number J O� Legal ❑ �i i�J AD► mu.'T[2/ rog- � EST A' 1836 Finance ❑ 1 ;-- Engineer ❑ -�� Tracking Number y City Administrator ❑ Consultant ❑ <LE Agenda Item Summary Memo Title: Policy Direction for Human Resources Commission Meeting and Date: City Council—May 13, 2008 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Brendan McLaughlin Administration Name Department Agenda Item Notes: MEMORANDUM o To: Elected Officials { ` a From : Brendan McLaughlin, City Administrator Date: May 9, 2008 Subject: Human Resources Commission PURPOSE: To seek policy direction related to the Human Resources Commission Context: In recent months, I am told that the Human Resources Commission has been challenged to find meaningful work beyond the implementing established Historic Street Name Program, reviewing requests for city sponsorship, approving pamphlets for display at City Hall and reviewing nominations for volunteer of the year. The Mayor had asked the Commission if there were additional programs they would like to initiate, but the Commission has not provided any. At their last meeting, the three members present indicated that they would like the Mayor to appoint new members and perhaps the new members might have ideas for new programs. The Commission also asked that the City Administrator be contacted to see if a staff person could be assigned to follow thru on the suggestions of the Commission. Previously, the Mayor had indicated that she would like the Commission to operate autonomously, without a staff person being assigned. As City Administrator, I find myself being asked to provide staff support after the Mayor had indicated that she did not want a staff person assigned to the Commission. As a result, I wanted to share this situation with the City Council as I need direction . Discussion: They say that 90% of any solution is clearly defining the problem. Before additional staff resources are assigned or additional appointments made, I thought it would be beneficial to try and determine what problems there are (if any) related to the Human Resources Commission. From reviewing the establishing ordinance, the HRC was established in 1975 to act as a clearinghouse and steering committee for problems such as sickness, handicaps, financial loss, poor handling of finances, anti-social behavior, juvenile problems, problems of the aged, unemployment and abuses of all kinds. The HRC was established to accept referrals from city departments and all other sources of human problems and then apply the resources available within the community to relieve and solve the problems with the goal of improving the environment and quality of life for all citizens. In 1998, an ordinance was passed reducing the HRC charge. The revised charge is to assess and identify problems within the community that effect the social welfare of city citizens and with the goal of improving the quality of life of city citizens and the general welfare of the community. Council Direction Sought: The Commission appears to be having difficulty identifying problems within the community they would like to address. If there are unmet needs and the City Council believes the HRC can play a role in getting those needs addressed in the community, the Commission would benefit from having such a challenge laid out for them . Also, I need direction related to the request for a staff liaison . Option for Consideration : Should the City Council not identify problems within the community for the Commission to address, the City Council may want to consider reducing the scope of government and retire this commission. It could always be re-activated should a need arise. The current programs managed by the Commission could find new stewards to maintain the ongoing nature of the tasks. Some options are provided below for consideration by the City Council. Historic Street Name Program The program is in need of a staff person to be responsible for the implementation of the program . Today, the role of the Commission has been to review the appropriateness of names being nominated for inclusion in the program. There is no one following up to have any ceremony for the families when a street is named in their honor. It is recommended that City staff take over the coordination of the Historic Street Name Program. Staff will solicit proposed names, research their history and manage the listing of available street names. The Plan Commission or Public Works Committee could be the approving body when plats are presented to them. Staff could coordinate a presentation ceremony to recognize the historical name and work to secure press coverage. With these changes, I believe that the program will remain strong and actually be enhanced as city staff would be assigned to manage the program from start-to-finish. Volunteer Appreciation Lunch The volunteer appreciation lunch has been managed heavily in-house. This is driven by the Mayor's Office and would be appropriately overseen by Community Relations. The role of the HRC has been to review the nominations and select a Volunteer of the Year. The rest of the luncheon coordination (invitations, catering, hall set up and take down) has been accomplished by city staff. The city could consider seeking the sponsorship of a service organization to take over this program. Approving Pamphlets for Display in City Hall's Foyer With the addition of Community Relations staff within the city, it would seem appropriate that the City Council could set guidelines as to what is appropriate to display at City Hall and then City staff could coordinate securing these brochures from community organizations and keeping them on display at City Hall. Reviewing Sponsorship Applications The City Council may want to consider terminating the funding of donation requests with tax dollars. The requests for government funds from not-for-profits will continue to grow as the community grows. There is a concern that taxes collected should go for city services and city sponsored special events. To collect taxpayers' dollars and then re-distribute them to very admirable agencies is essentially government determining where people's charitable giving should be directed. If the City Council chose to end this practice, they may want to consider using the budgeted funds for this year to aid in a city- wide event. The BKFD has announced a major shortfall in funding the annual fireworks. Conclusion This memo is provided to the City Council to obtain their policy direction regarding the Human Resources Commission . United City of Yorkville Human Resources Commission Meeting Minutes of April 23, 2008 Location: City Hall Conference Room Call to Order: Diana called the meeting to order at 6:05 pm. Quorum established. Members present: Ex-officio members Diana Lento-Reidy Sgt. Barry Groesch Cecelia Sanders Dana Jones Members Absent Tom Zerante Welcome Citizens — Guests: Hunter Jones Approval/Correction of Minutes The Minutes from the February meeting were reviewed. Diana made a motion to approve the Minutes and Cecelia seconded. Approved. Committee Reports: None New Business: Outstanding Volunteer of the Year Award Nominations — Cecelia suggested that the honor go to Jeaness Medin. She was nominated by William Powell. Jeaness has been the coordinator for the Food Pantry for over 13 years and will be retiring this year. All present agreed the award should go to her. There were no nominations for teen or youth. The HRC also recommends that each person nominated: Dorothy Sanderson — nominated by Louise Maritato and Patty Strahan of Senior Services Carlso Colosimo — nominated by Becky Zuardo of CASA Teresa Wedeen — nominated by Jackie Williams and Ginny Sullaway Sue Schumann — nominated by Megan Gessler Also be presented with a Certificate of Appreciation by the City at the Volunteer Recognition in May. Diana will talk to Glory about this. The brochure from ABWA was approved to be in the Visitors Center. They should be contacted to have someone bring brochures in Diana attended the Playful City USA program on April 12th, and in spite of the rain, everyone had a good time. They made kites and had various activities, such as a `pit crew' and an obstacle course set up for the kids. Approval was also given to fund the $250 request from the Kendall County Special Olympics event to be held July 19th. Page 2 — April 2008 HRC Additional Business: The current members of the HRC are asking the Mayor to appoint new members to the committee. It was felt that new members may have some ideas for new projects and that if we wait to think of new projects and then get members, it may be counter-productive. Diana says at this time, she cannot devote a lot of time to new projects. Barry said he would check on the progress of getting the Historical Names signs, since many have been put up, but no recognition has been given, nor notification provided to the families or nominators. He will also see about finding out if there is someone at the City who would be designated as the `contact person for things that HRC has worked on or will work on, so that when things are suggested that they get followed through afterward. He will check with Brendan. Another project that was started was the Volunteer listing for agencies in the area when people contact the City about volunteer opportunities. Forms were sent out, and Cecelia stated that some organizations reported they filled them out and sent them back, but the HRC had not been notified of these returns and the volunteer project has not been done. Adiournment: Diana motioned to adjourn, Cecelia seconded. Meeting adjourned at 6:20. Next meeting is on Wednesday, May 21 , 2008. Meeting minutes submitted by Cecelia Sanders FHD : GKH ORDINANCE NO . 9 , AN ORDINANCE ESTABLISHI THE CITY OF YORKVILLE HUMAN RESOURCES COMMISSION WHEREAS , the Mayor and Councilmen of the UNITED CITY OF THE VILLAGE OF YORKVILLE are aware of human problems within our Community; and WHEREAS , the Mayor and Councilmen of the UNITED CITY OF THE VILLAGE OF YORKVILLE recognize the responsibility of providing leadership to relieve needless sufferings and anxieties due to sickness , handicaps , financial loss or poor handling of finances , anti-social behavior , juvenile problems , problems of the aged and other social problems , unemployment , and abuses of all kinds ; and WHEREAS , the Mayor and Councilmen of the UNITED CITY OF THE VILLAGE OF YORKVILLE propose a Human Resources Commission for the purpose of acting as a clearing house and steering committee for these many problems and for the resources with which to deal with them . NOW THEREFORE , BE IT ORDAINED by the City Council of the UNITED CITY OF THE VILLAGE OF YORKVILLE , Illinois as follows : SECTION 1 • There is hereby established a Citizens Commission , -2 - which shall be known as the " City of Yorkville Human Resources Commission " , for the purpose of accepting referrals from City departments and other sources of all manner of human problems and applying the resources available within this community to relieving and solving these human difficulties , with the goal of improving the environment and quality of life for all of our citizens and the general welfare of this community . Said Commission shall from time to time report on its activities and make recommendations to the Mayor and Councilmen . SECTION 2 : The members of the Human Resource Commission shall be composed of seven ( 7 ) residents of the UNITED CITY OF THE VILLAGE OF YORKVILLE , one of which shall be appointed Chairman . The appointments to the Commission shall be made by the Mayor , with the advice and consent of the City Council . The term of office to this Commission shall be for a period of three ( 3 ) years . However , members appointed at the onset shall be for the following terms : 3 members , 3 years -- 2 members , 2 years - - 2 members , 1 year . After the expiration of the members ' initial term , all successors shall be appointed for three years . In addition to the seven members , the Mayor shall serve as an Ex Officio member . - 3- SECTION 3 : The Human Resource Commission shall be authorized to expend no Municipal funds--provided , however , the Commission may recommend to the City Council such expenditures and appropriations as it deems expedient or advisable . PASSED this - � day of A . D . 1975 . City Ylerk SIGNED and APPROVED this day of �? A . D . 1975 . ayor STATE OF ILLINOIS ) Revised ) ss. January 22, 1998 COUNTY OF KENDALL ) ORDINANCE NO. 1998- 1 ORDINANCE AMENDING CHAPTER 6 IN REGARD TO HUMAN RESOURCES COMMISSION WHEREAS, the City Council and Mayor of the UNITED CITY OF YORKVILLE have conducted a review of Chapter 6 of the Ordinances of the UNITED CITY OF YORKVILLE creating a Human Resource Commission; and WHEREAS, said reviewing bodies deem it to be in the best interest of the City and for the orderly management of the Human Resources Commission to amend and modify said Ordinance, NOW THEREFORE upon Motion duly made, seconded, and approved by a majority of those City Council members so voting agree to amend Chapter 6 Section 2 of the Ordinances of the UNITED CITY OF YORKVILLE, as follows: 1 . That Section 2-6- 1 of said Ordinance is hereby revoked and enacted in its place is the following Section 2-6- 1 of Chapter 6 of the Ordinances of the UNITED CITY OF YORKVILLE: Commission Established: There is hereby established a citizens' commission, which shall be known as the City of Yorkville Human Resources Commission, for the purpose to assess and identify problems within the community which effect the social welfare of this citizens and with the goal of improving the quality of life for all of our citizens and the general welfare of this Community. Said Commission shall from time to time report on its activities and make recommendations to the Mayor and City Council. 2. That Section 2-6-2, A is hereby amended to provide that the Mayor or his/her designee shall serve as an Ex-Officio member of the Human Resources Commission. 3 . Section 2-6-2, B shall be amended to provide that three members shall serve for two (2) year terms, and two (2) members shall serve for three (3) year terms. 4. That a new paragraph D shall he added to Section 2-6-2 as follows: The Commission shall meet on a monthly basis unless approved by the Commission and the Mayor, with proper notification of a cancellation or meeting date change. 5 . That a new paragraph E shall be added to section 2-6-2 as follows: The Commission shall submit in writing an annual report summarizing their activities and recommendations to the Mayor and City Council. That in all other respects the existing CITY OF YORKVILLE Human Resources Commission is ratified, republished and shall remain in effect except as amended herein. Passed this day of 51998. J Ma Attest: &tJ -K 4"vrnu City Clerk Law Offices of Daniel J. Kramer 1107A S. Bridge Street Yorkville, Illinois 60560 630.553 .9500 Reviewed By: Agenda Item Number Z O A I 0%% Legal ❑ � # 1836 EST. Finance ❑ Engineer ❑ --�-�-- Tracking Number O L [-gl City Administrator ❑ ;P Cot, Scent �D Consultant ❑ PS 2008-OS ty ` ❑ <kE dad Agenda Item Summary Memo Title: Administrative Adjudication Meeting and Date: City Council — May 13, 2008 Synopsis: Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Kathleen Field Orr City Attorney Name Department Agenda Item Notes: See attached ordinances. Ordinance No. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS, PROVIDING FOR THE ADMINISTRATIVE ADJUDICATION OF VIOLATIONS OF CITY ORDINANCES NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the City of the United City of Yorkville, Kendall County, Illinois, as follows: Section I. Title 1 of the United City of Yorkville Code of Ordinances is hereby amended by adding the following new Chapter 13 : CHAPTER 13 ADMINISTRATIVE ADJUDICATION OF VIOLATIONS OF CITY ORDINANCES 1-13-1 : PURPOSE: The stated purpose of this Chapter is to provide for fair and efficient enforcement of City ordinances as may be allowed by law and directed by ordinance, through an administrative adjudication of violations of such City ordinances and establishing a schedule of fines and penalties, and authority and procedures for collection of unpaid fines and penalties. 1-13-2: CREATION: There is hereby established an executive department of the municipal government to be known as the United City of Yorkville Ordinance Enforcement Department and to have the power to enforce compliance with all municipal ordinances as from time to time authorized by the City Council (65 ILCS 5/1 -2.2-1 , et seq.) and any offense under the Illinois Building Code (65 ILCS 5/11 -31 . 1 -1 , et seq.), but not any offense under the Illinois Vehicle Code or a similar offense that is a traffic regulation governing the movement of vehicles and except for any reportable offense under Section 6-204 of the Illinois Vehicle Code (625 ILCS 511 - 100, et seq.) The establishment of the United City of Yorkville Ordinance Enforcement Department does not preclude the Mayor and City Council from using any other method to enforce ordinances of the City. 1-13-3: ADMINISTRATIVE COMPOSITION: The United City of Yorkville Ordinance Enforcement Department shall be composed of a Hearing Officer, an Ordinance Enforcement Administrator, System Coordinator/Computer Operator and such other personnel hereinafter appointed, with the power and authority as hereinafter set forth. 1 The Mayor is hereby authorized to appoint all Hearing Officers of this City with the advice and consent of the City Council. The Mayor is hereby authorized to appoint all other persons to hold the positions hereinafter set forth below, and such other personnel as needed. Other than the Hearing Officer, one person may hold and fulfill the requirements of one or more of the above stated positions, and compensation for each of the hereinafter stated positions shall be as approved by the Mayor and City Council. A. Hearing Officer: 1 . The Hearing Officer shall preside over all adjudicatory hearings and shall have the following powers and duties: a. Preside at an administrative hearing called to determine whether or not a code violation exists. b. Hear testimony and accept evidence that is relevant to the existence of the City Code violation; c. Issue subpoenas directing witnesses to appear and give relevant testimony at the hearing, upon the request of the parties or their representatives; d. Preserve and authenticate the record of the hearing and all exhibits and evidence introduced at the hearing; e. Issue and sign a written finding, decision and order stating whether a City Code violation exists; and, f. Impose penalties, sanctions or such other relief consistent with applicable City Code provisions and assess costs upon finding a party liable for the charged violation, except however, that in no event shall the Hearing Officer have authority to impose a penalty of incarceration. 2. Prior to conducting administrative adjudication proceedings under this Chapter, the Hearing Officer shall have successfully completed a formal training program which includes the following: a. Instruction on the rules of procedure of the administrative hearings over which the Hearing Officer shall preside; b. Orientation to each subject area of the code violations that he/she will adjudicate; 2 c. Observation of administrative hearings; and, d. Participation in hypothetical cases, including ruling on evidence and issuing final orders. 3. A Hearing Officer must be an attorney licensed to practice law in the State of Illinois for at least three (3) years. B. Ordinance Enforcement Administrator: The Ordinance Enforcement Administrator is authorized and directed to: 1 . Operate and manage the system of administrative adjudication of City ordinance violations as may be permitted by law and directed by ordinance. 2. Adopt, distribute, and process all notices as may be required under this Chapter or as may be reasonably required to carry out the purpose of this Chapter. 3 . Collect moneys paid as fines and/or penalties assessed after a final determination of liability. 4. Certify copies of final determinations of an ordinance violation adjudicated pursuant to this Chapter, and any factual reports verifying the final determination of any violation liability which was issued in accordance with this Chapter, the laws of the State of Illinois, including 625 Illinois Compiled Statutes ("ILCS"), 5/11 - 208.3 as from time to time amended. 5. Certify reports to the Secretary of State concerning initiation of suspension of driving privileges in accordance with the provisions of this Chapter as hereinafter set forth, and those of 625 ILCS 5/6- 306.5. 6. Promulgate rules and regulations reasonably required to operate and maintain the administrative adjudication system hereby created. 7. Collect unpaid fines and penalties through private collection agencies and pursuit of all post-judgment remedies available by current law. C. System Coordinator/Computer Operator: The System Coordinator/Computer Operator is hereby authorized and directed to operate and maintain the computer programs for the administrative adjudication system of the United City of Yorkville 3 Ordinance Enforcement Department hereby created, on a day-to- day basis, including but not limited to: 1 . Input of violation notice information. 2. Establishing court dates and notice dates. 3 . Record fine and penalty assessment and payments. 4. Issue payment receipts. 5. Issue succeeding notice of hearing dates and/or final determination of liability; issue notice of immobilization; issue notice of impending impoundment; issue notice of impending drivers license suspension, as directed by the Ordinance Enforcement Administrator in accordance with the provisions hereinafter set forth. 6. Keep accurate records of appearances and non-appearances at administrative hearings, pleas entered, judgments entered, sanctions imposed, if any, fines and penalties assessed and paid. 1-13-4: NOTICE OF VIOLATION: The system of administrative adjudication of any City ordinance violation authorized to be adjudicated hereunder, shall be in accordance with the following procedures: A. Violation notice of any ordinance violation including violations of the City Motor Vehicles and Traffic Code, Title 6 of this Code, other than any offense under the Illinois Vehicle Code or a similar offense that is a traffic regulation governing the movement of vehicles and except for any reportable offense under Section 6-204 of the Illinois Vehicle Code (hereinafter the "City Motor Vehicle Code'), shall be issued by the persons authorized under this Code and shall contain information and shall be certified and constitute prima facie evidence of the violation cited as hereinafter set forth. B. All full-time, part-rime, and auxiliary police officers as well as other specifically authorized individuals of any City Department shall have the authority to issue violation notices. C. Any individual authorized hereby to issue violation notices and who detects an ordinance violation authorized to be adjudicated under this Chapter or a violation of any section of any City ordinance, is authorized to issue notice of violation thereof and shall make service thereof as is hereinafter set forth. 4 D. The violation notice shall contain, but shall not be limited to, the following information: 1 . The name and address of the party violating the ordinance, if known. 2. The date, time, and place of the violation (date of issuance). 3. The type and nature of the ordinance violated. 4. Vehicle make and state registration number (if applicable). 5. The penalty which may be assessed for failure to appear. 6. The names and witnesses of the violation. 7. The signature and identification number of the person issuing the notice. 8. The docket number, date, and location of the adjudicating hearing of ordinance violations, if applicable, other than violations of the City Motor Vehicle Code, the legal authority and jurisdiction under which the hearing is to be held, and the penalties for failure to appear at the hearing. E. The date of the hearing shall not be less than thirty (30) nor more than forty (40) days after the violation is reported. 1-13-5: SERVICE & NOTICE OF HEARING: A. Service of any violation notice shall be made by the person issuing such notice: 1 . In the case of violation of the City Motor Vehicle Code, service shall be made by: a. Affixing the original or a facsimile of the notice to an unlawfully standing or parked vehicle, unstickered vehicle; or vehicle violating any compliance regulation; b. Handing the notice to the registered owner, operator, or lessee of the vehicle, if present; or, c. Mailing the notice by first class mail to the person responsible for the ordinance violation, along with a summons commanding the individual to appear at the hearing. . 5 2. In the case of violation of the Building Code, service shall be made by: a. First class mail on the owner of the structure, along with a summons commanding the owner to appear at the hearing; b. If the name of the owner of the structure cannot be ascertained or if service on the owner cannot be made by mail, service may be made on the owner by posting or nailing a copy of the notice on the front door of the structure where the violation is found, not less than twenty (20) days before the hearing is scheduled. 3. In the case of any ordinance violation other than a violation of the City Motor Vehicle Code or Building Code, service shall be made by mailing the notice by first class mail to the person responsible for the ordinance violation, along with a summons commanding the individual to appear at the hearing. B. The correctness of facts contained in any violation notice shall be verified by the person issuing said notice by: 1 . Signing his/her name to the notice at the time of issuance; or, 2. hi the case of a notice produced by a computer device, by signing a single certificate, to be kept by the .Ordinance Enforcement Administrator, attesting to the correctness of all notices produced by the device while under his/her control. C. The original or a facsimile of the violation notice shall be retained by the Ordinance Enforcement Administrator and kept as a record in the ordinary course of business. D. Any violation notice issued, signed, and served in accordance herewith, or a copy of the notice, shall be prima facie correct and shall be prima facie evidence of the correctness of the facts shown on the notice. 1-13-6: ADMINISTRATIVE HEARINGS: A. An administrative hearing shall be granted for the following: 1 . To adjudicate any alleged ordinance violation on its merits. 2. To contest the validity of a notice of impending immobilization or impending impoundment, or, the validity of a notice of 6 impending drivers license suspension. The hearing shall be granted to the registered owner or operator of the "cited vehicle", pursuant to 625 ILCS 5/11 -208.3 or the lessee of the "cited vehicle", 625 ILCS 5/11 - 1306, incorporated herein by reference, and at the date, time and place as is set forth by the Ordinance Enforcement Administrator and served upon the registered owner, operator, or lessee for hearings contesting the validity of notices of impending immobilization or impending impoundment or drivers license suspension. B. No continuances shall be authorized by the Hearing Officer at the hearing except where absolutely necessary to protect the rights of the individual. Lack of preparation does not constitute cause for a continuance. No continuance may be granted for more than twenty-five (25) days. C. All administrative hearings shall be recorded and shall culminate in a determination of liability or non-liability, made by the Hearing Officer, who shall consider facts and/or testimony without the application of the formal or technical rules of evidence. Evidence including hearsay, may be admitted only if it is of a type commonly relied upon by reasonable prudent persons in the conduct of their affairs. D. The Hearing Officer shall, upon a determination of liability, assess fines and penalties in accordance with Section 1 -13-10 hereof. Persons appearing to contest the alleged violation on its merits may be represented by counsel at their own expense. The burden of proof shall be on the alleged offender to refute the prima facie case set forth in the verified notice of violation. 1-13-7: FINAL DETERMINATION OF LIABILITY: A. A final determination of liability shall occur following the failure to pay the fine or penalty after the Hearing Officer's determination of liability and the exhaustion of, or the failure to exhaust, any administrative review procedures hereinafter set forth. B. Where a person fails to appear at the administrative hearing to contest the alleged violation on the date and at the time and place specified in a prior served or mailed notice pursuant to Section 1 - 13-11 hereof, the Hearing Officer's determination of liability shall become final either upon a denial of a timely petition to set aside that determination or upon the expiration of the period for filing a petition without a filing having been made. 7 C. A notice of final determination of liability shall be sent following the conclusion of an administrative hearing within five (5) days after the final determination of liability is made, as is hereinafter set forth, and shall contain, but not be limited to, the following information and warnings: 1 . The Hearing Officer's findings of fact. 2. A decision of whether or not a code violation exists based upon the findings of fact. 3 . A statement that the unpaid fine and any penalty assessed is a debt due and owing the City. 4. A statement of any sanction ordered or costs imposed which costs are debts due and owing the City. 5. A warning that failure to pay the fine and any penalty due and owing the City within the time specified may result in proceeding with collection procedures. 6. A warning that the person's drivers license may be suspended for failure to pay fines or penalties for ten (10) or more vehicular standing or parking violations under 625 ILCS 5/6-306.5, incorporated herein by reference. 7. A warning that the vehicle owned by the person and located within the City may be immobilized and impounded for failure to pay fines or penalties for ten (10) or more vehicular standing or parking regulation violations. 8. Any other warning of possible impoundment as permitted by law or ordinance. 1-13-8: JUDICIAL REVIEW: Any final decision by a Hearing Officer that a code violation does or does not exist shall constitute a final determination for purposes of judicial review under the Illinois Administrative Review Law, 65 ILCS 5/1 -2.1 -1 , et seq. and 65 ILCS 5/1 - 2.2-1 , et seq. 1-13-9: ENFORCEMENT OF JUDGMENT: A. Any fine, other sanction, or costs imposed, or part of any fine, other sanction, or costs imposed, remaining unpaid after the exhaustion of, or the failure to exhaust, judicial review procedures under the Illinois Administrative Review Law are a debt due and 8 owing the municipality and may be collected in accordance with applicable law. B. After expiration of the period in which judicial review under the Illinois Administrative Review Law may be sought for a final determination of a code violation, the city may commence a proceeding in the circuit court of Kendall County for the purpose of obtaining a judgment on the findings, decision, and order. C. In any case in which a Hearing Officer finds that an individual has failed to comply with a judgment ordering an individual to correct a code violation or imposing any fine or other sanction as a result of a code violation, any expenses incurred by a municipality to enforce the judgment including, but not limited to, attorney's fees, court costs, and costs related to property demolition or foreclosure after they are fixed by the Hearing Officer, shall be a debt due and owing the municipality and may be collected in accordance with applicable law. D. A lien shall be imposed on the real estate or personal estate, or both, of the individual in the amount of any debt due and owing the municipality under this Chapter. The lien may be recorded and enforced in the same manner as a judgment lien pursuant to a judgment of a court of competent jurisdiction. No lien may be enforced under this Chapter until it has been recorded in the manner provided by Article XII of the Code of Civil Procedure or by the Uniform Commercial Code. E. A Hearing Officer may set aside any judgment entered by default and set a new hearing date upon a petition filed within twenty-one (21 ) days after the issuance of the order of default if the Hearing Officer determines that the petitioner's failure to appear at the hearing was for good cause or at any time if the petitioner establishes that the municipality did not provide proper service of process. 1-13-10: SCHEDULE OF FINES/PENALTIES : Fines and penalties shall be imposed in accordance with the City Code, or where no fine or penalty is expressed in the City Code, the Hearing Officer may impose a fine or penalty according to his judgment. However, in no case may the fines imposed by the Hearing Officer exceed $750.00 per violation per day, or a maximum of $2500.00 for all Building Code violations. 9 1-13-11 : FAILURE TO APPEAR, NOTICE: A. Upon failure of the person receiving a notice of a violation of a City ordinance, other than a City Motor Vehicle Code violation, to appear at the time and date designated for a hearing, or, in the case of a violation of the City Motor Vehicle Code, the registered owner, operator, or lessee of the 'cited vehicle" to pay the fine in full as stated on said notice, the Ordinance Enforcement Administrator shall send or cause to be sent notices by first class mail, postage prepaid to the person who received the notice of an ordinance violation; or, in the case of the violation of the City Motor Vehicle Code, the registered owner or operator of the 'cited vehicle" at the address as is recorded with the Secretary of State, and shall be sent to the lessee of the 'cited vehicle" at the address last known to the lessor of the "cited vehicle" at the time of the lease. Service of notices sent in accordance herewith shall be complete as of the date of deposit in the United States mail. B. The notices sent in accordance herewith shall be in the following sequence and contain, but not be limited to, the following information: 1 . Upon the failure of the person receiving notice of an ordinance violation or, in the case of a notice of a violation of the City Motor Vehicle Code, the registered owner, operator, or lessee of the "cited vehicle" to pay the fine in full as stated on said notice, a notice shall be sent, as above set forth, and shall contain, but not be limited to the following information: a. Date and location of violation cited in the violation notice. b. Particular ordinance violated. C. Vehicle make and state registration number (if applicable). d. Fine and any penalty that may be assessed for late payment. e. A section entitled "Notice of Hearing" which shall clearly set forth that the person receiving a notice of ordinance violation, in the case of a violation of the City Motor Vehicles and Motor Vehicles and Traffic Code, Title 6 of this Code, or the registered owner, operator, or lessee may appear at an administrative hearing to contest the validity of the violation notice 10 on the date and at the time and place as specified in the Notice of Hearing. f. Date, time, and place of the administrative hearing at which the alleged violation may be contested on its merits. g. Statement that failure to either pay fine and any applicable penalty or failure to appear at the hearing on its merits on the date and at the time and place specified will result in a final determination of liability for the "cited" violation in the amount of the fine and penalty indicated. h. Statement that upon the occurrence of a final determination of liability for the failure, and the exhaustion of, or the failure to exhaust, available administrative or judicial procedures for review, any unpaid fine or penalty will constitute a debt due and owing the City. 1-13-12: IMPENDING SUSPENSION OF DRIVERS LICENSE, NOTICE: A notice of impending suspension of a person's drivers license shall be sent to any person determined to be liable for the payment of any fine or penalty that remains due and owing on ten (10) or more vehicular standing or parking regulation violations: A. The notice shall state that the failure to pay the fine or penalty owing within forty-five (45) days of the date of the notice will result in the City notifying the Secretary of State that the person is eligible for initiation of suspension proceedings under 625 ILCS 5/6-306.5, incorporated herein by reference. B. The notice of impending drivers license suspension shall be sent by first class mail, postage prepaid, to the address recorded with the Secretary of State. 1-13-13: IMMOBILIZATION/TOWING AND IMPOUNDMENT OF MOTOR VEHICLES: A. Any motor vehicle whose registered owner has been determined to be liable for ten (10) or more vehicular standing or parking regulation violation(s), for which the fines or penalties assessed remain unpaid, may be immobilized, booted, or towed and impounded if: 1 . The Ordinance Enforcement Administrator has determined that a person has been determined to be liable for ten (10) or more 11 ordinance violations, for which the fines or penalties remain unpaid. 2. The person determined to be liable for ten (10) or more violations is the registered owner of a motor vehicle located within the City geographical boundaries. 3 . A Seizure Notice has been sent to the registered owner of the motor vehicle located within the geographical boundaries of the City which contains, but shall not be limited to the following: a. That a final determination has been made on ten (10) or more ordinance violations, for which the fines and penalties remain unpaid. b. A listing of the violations for which the person has been determined to be liable, which shall include for each violation: i. the ordinance violation notice number; ii. date of issuance; and in. total amount of fines and penalties assessed. c. That the motor vehicle owned by the person and located within the City are subject to immobilization and/or towing and impoundment if the fines and penalties are not paid within fifteen (15) days of the date of the notice. d. Date of immobilization. e. Date of impending towing and impoundment. f. That the registered owner may contest the validity of the notice by appearing in person before the Ordinance Administrator within fifteen (15) days of the date of the notice and submitting evidence which would conclusively disprove liability, such as the following: i. That the registered owner was not the owner or lessee of the vehicle on the date or dates the notices of violation were issued; or, ii. That the fines or penalties for the violations cited in the notice were paid in full; or, 12 iii. That the registered owner has not accumulated ten (10) or more ordinance violation notices which are unpaid, not adjudicated or for which no appearance was made. 4. The motor vehicle of the registered owner to whom notice is sent has failed to make payment of the fines or penalties as specified in the notice and has failed to appear with evidence to conclusively disprove liability before the Ordinance Enforcement Administrator to contest the validity of the notice. 1-13-14: REQUEST FOR HEARING IN THE CASE OF TOWING AND IMPOUNDMENT OF MOTOR VEHICLES: Upon the receipt of the request for hearing to contest the validity of the immobilization or towing and impoundment, the Ordinance Enforcement Administrator shall schedule an administrative hearing to contest the validity of the immobilization or towing and impoundment on the next scheduled hearing date or if sooner scheduled by the Ordinance Enforcement Administrator for good cause shown, but in no case shall the hearing be scheduled later than thirty (30) days after the request for hearing is filed and shall serve notice of the hearing date upon the registered owner by first class mail, postage prepaid to the address as is set forth on the request for hearing. Service of the notice shall be complete on the date it is placed in the United States mail. 1-13-15: NOTICE AFFIXED TO VEHICLE IN CASES OF INIMOBILIZATION: Upon immobilization of an eligible vehicle, a notice shall be affixed to the vehicle in a conspicuous place. Such notice shall warn that the vehicle is immobilized and that any attempt to move the vehicle may result in its damage. The notice shall also state that the unauthorized removal of or damage to the immobilizing restraint is a violation of Sections 16-1 and 21-1 of the Illinois Criminal Code, 720 ILCS 511-1 , et seq. The notice also shall provide the following information specifying that a release of the immobilizing restraint may be had by: A. Paying all the fines and penalties, if any, on the outstanding complaints for which notice has been sent prior to the date of the immobilization; or, B. Completing appearance forms on all outstanding parking violation complaints for which notice had been sent prior to the date of the immobilization and depositing collateral in the amount of fifty percent (50%) of the total fines for these outstanding parking violation complaints, or five hundred dollars ($500.00), whichever is less. 13 1-13-16: TOWING OF IMMOBILIZED VEHICLE: Except where the vehicle is otherwise subject to towing, if the immobilizing restraint has not been released as hereinabove provided, within seventy-two (72) hours of its placement, the vehicle shall be towed and impounded. 1-13-17: POST-IMPOUNDMENT NOTICE: Within ten (10) days after a vehicle has been impounded, notice of impoundment shall be sent by certified mail, return receipt requested, to the registered owner of the vehicle. The notice shall state that the owner has the right to a post- immobilization and post-towing hearing as provided in 1 -13-15 and that if the vehicle is not claimed within thirty (30) days from the date of the notice, the vehicle may be sold or otherwise disposed of in accordance with the Illinois Vehicle Code. 1-13-18: HEARING IN CASE OF VEHICLE IMMOBILIZATION: The owner of an immobilized vehicle or other interested person shall have the right to a hearing to determine whether the immobilization or any subsequent towing was erroneous or whether the vehicle was properly included on an immobilization list, if the owner files a written demand for a hearing before the Ordinance Enforcement Administrator within fourteen (14) days after issuance of the notice specified in 1 -13- 16 or within fourteen (14) days of immobilization, whichever is later. A hearing shall be conducted on any business day within forty-eight (48) hours of receipt of a written demand for hearing, unless otherwise mutually agreed by the parties. Failure to request or attend a scheduled hearing shall be deemed a waiver of the right to a hearing. In the event of such failure, any amount deposited pursuant to 1 -13- 14 shall be forfeited. A hearing provided by this Section shall not determine the validity of or otherwise adjudicate any citation or notice of ordinance violation issued relative to the immobilized vehicle, but shall only relate to whether the vehicle was properly immobilized or towed by determining whether the owner previously submitted evidence required by this Chapter. 1-13-19: FINES AND FEES FOR IMMOBILIZATION: The fine for immobilization shall be sixty dollars ($60.00) and the fine for impoundment and towing shall be an amount not to exceed five hundred dollars ($500.00). The owner of the vehicle shall also be charged reasonable storage and towing fees should the vehicle be removed to a private storage facility, provided that no fees shall be assessed for any immobilization or tow which has been determined to be erroneous. 1-13-20: TOWING SERVICES: The Ordinance Enforcement Administrator shall appoint or retain the services of an individual, agency, or company to tow and impound vehicles in accordance herewith, 14 provided that that individual, agency, or company is fully insured and licensed according to local or state law and has available a secured impound area within which to retain vehicles impounded hereunder. For the purpose of this Section a secured area shall mean an area bounded by a fence, chain-link or otherwise, of a sufficient height and with locking gates so as to minimize or prevent unauthorized entry into the impounded vehicles. 1-13-21: EVICTION, RIGHTS OF OCCUPANTS : In the case of a Building Code violation, no action for eviction, abatement of a nuisance, forcible entry and detainer or other similar proceeding shall be threatened or instituted against an occupant of a dwelling solely because such occupant agrees to testify or testifies at a code violation hearing. 1-13-22: DEFENSES TO BUILDING CODE VIOLATIONS: It shall be a defense to a Building Code violation if the owner, his attorney, or any other agent or representative proves to the Hearing Officer' s satisfaction that: A. The code violation alleged in the notice does not in fact exist, or at the time of the hearing the violation has been remedied or removed; B. The code violation has been caused by the current property occupants and that in spite of reasonable attempt by the owner to maintain the dwelling free of such violations, the current occupants continue to cause the violations; C. An occupant or resident of the dwelling has refused entry to the owner or his agent to al or a part of the dwelling for the purpose of correcting the code violation. 1-13-23: SANCTIONS APPLICABLE TO THE BUILDING OWNER: The order to correct a Building Code violation and the sanctions imposed by a municipality as the result of a finding of a code violation shall attach to the property as well as to the owner of the property, so that a finding of a code violation against one owner cannot be avoided by conveying or transferring the property to another owner. Any subsequent transferee or owner of property takes subject to the findings, decision, and order of a Hearing Officer. 1-13-24: FEDERAL GOVERNMENT CONTRACTS UNDER THE BUILDING CODE: A person who contracts with the federal government or any of its agencies, including without limitation the Depart of Housing and Urban Development, to care for vacant residential real estate shall be responsible for maintaining the property to prevent and correct municipal 15 health and safety code violations. A person who intentionally violates this Section is guilty of a business offense and shall be fined not less than $501 and not more than $ 1 ,000. Section 2. Should a court of competent jurisdiction determine that one or more sections or subsections of this Ordinance is or are invalid, the remaining sections and subsections hereof shall remain in full force and effect. Section 3. This Ordinance shall become effective ten (10) days after publication. Section 4. Any and all Ordinances, sections, or subsections of Ordinances in conflict herewith are hereby repealed. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois this day of A.D. 2008. CITY CLERK ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOE PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSESPEARS Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2008. MAYOR 16 Ordinance No. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS WHEREAS, the United City of Yorkville (the "City") is a non home-rule municipality in accordance with the Constitution of the State of Illinois of 1970 and has the powers granted to it by law; WHEREAS, the Mayor and City Council of the City have determined that it is in the best interests of the City to implement Administrative Adjudication; and, WHEREAS, pursuant to Section 1 -13- 10 of the City Code, the Administrative Adjudication process allows a Hearing Officer to impose a fine or penalty according to his or her best judgment, if no fine or penalty is expressed in the City Code, but in no event more than $750.00 per day. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 3, Chapter 2, Section 7 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection I. Section 2. Title 3, Chapter 3, Section 14 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection H. Section 3. Title 3, Chapter 7 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Section 10. Section 4. Title 3, Chapter 8, Section 3 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection J. Section 5. Title 3, Chapter 9 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Section 24. Section 6. Title 3, Chapter 10 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Section 18. Section 7. Title 4, Chapter 2 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Section 6. Section 8, Title 4, Chapter 4 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Section 5. Section 9. Title 4, Chapter 5 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Section 3 . Section 10. Title 5, Chapter 2 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Section 11 . Section 11. Title 5, Chapter 3 , Section 6 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection B(4). Section 12. Title 5, Chapter 5 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Section 8. Section 13. Title 6, Chapter 1 , Section 2 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection B. Section 14. Title 6, Chapter 1 , Section 4 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection C. Section 15. Title 6, Chapter 3 , Section 4 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection C. Section 16, Title 6, Chapter 3 , Section 2- 1 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection E. Section 17. Title 7, Chapter 1 , Section 1 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection C. Section 18, Title 7, Chapter 1 , Section 3 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection B. Section 19. Title 7, Chapter 2 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Section 10. Section 20. Title 7, Chapter 4, Section 12 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection H. Section 21. Title 7, Chapter 4 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Section 27. Section 22. Title 7, Chapter 5, Section 15 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection K. Section 23. Title 7, Chapter 6 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Section 6- 10. Section 24. Title 7, Chapter 6, Section 9 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection C. Section 25. Title 7, Chapter 6 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Section 10. Section 26. Title 8, Chapter 7 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Section 12. 2 Section 27. Title 8, Chapter 10 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Section 4. Section 28. Title 8, Chapter 13 Section 6 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection D. Section 29. Title 8, Chapter 13 Section 6 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection E. Section 30. Title 8, Chapter 13 Section 6 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Subsection F. Section 31. Title 11 of the United City of Yorkville Code of Ordinances is hereby amended by deleting Chapter 9. Section 32. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of A.D. 2008. CITY CLERK ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOSEPH PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSE ANN SPEARS Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2008. MAYOR 3 Ordinance No. AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE UNITED CITY OF YORKVILLE, KENDALL COUNTY, ILLINOIS BY DELETING THE PENALTY PROVISIONS OF THE BUILDING CODE WHEREAS, the United City of Yorkville (the "City") is a non home-rule municipality in accordance with the Constitution of the State of Illinois of 1970 and has the powers granted to it by law; WHEREAS, the Mayor and City Council of the City have determined that it is in the best interests of the City to implement Administrative Adjudication; and, WHEREAS, pursuant to Section 1 -13- 10 of the City Code, the Administrative Adjudication process allows a Hearing Officer to impose a fine or penalty according to his or her best judgment, if no fine or penalty is expressed in the City Code, but in no event more than $750.00 per day. NOW THEREFORE, BE IT ORDAINED by the Mayor and City Council of the United City of Yorkville, Kendall County, Illinois, as follows: Section 1. Title 8, Chapter 2, Section 2, Subsection C of the United City of Yorkville Code of Ordinances is hereby amended by deleting the following text: Section 80.23(B)(3) Penalties. Delete: "Any person, firm, or corporation who shall willfully violate any of the applicable provisions of this article shall be guilty of a misdemeanor and, upon conviction thereof, shall be punished by a fine of not less than _dollars ($� or more than dollars ($__) for each offense, together with the costs of prosecution, imprisonment, or both, for not less than (_) days or more than Insert: Any person, firm, or corporation who shall willfully violate any of the applicable provisions of this article shall be punished by a fine of not less than seventy-five dollars ($75.00) nor more than five hundred dollars ($500.00), together with the costs of prosecution. Failure to comply with the time limits of an abatement notice or other corrective notice issued by the authority having jurisdiction shall result in each day that such violation continues being regarded as a new and separate offense. Section 2. Title 8, Chapter 2, Section 3, Subsection B of the United City of Yorkville Code of Ordinances is hereby amended by deleting the following text: Section 108.4 Violation penalties. Delete: ". . . shall be guilty of a [SPECIFIC OFFENSE], punishable by a fine of not more than [AMOUNT] dollars or imprisonment not exceeding [NUMBER OF DAYS], or both such fine and imprisonment." Insert: ". . . shall be punished by a fine of not less than seventy-five dollars ($75.00) nor more than five hundred dollars ($500.00). Section 108.5 Stop work orders. Insert: seventy-five dollars ($75 .00), five hundred dollars ($500.00). Section 3. Title 8, Chapter 2, Section 4, Subsection B of the United City of Yorkville Code of Ordinances is hereby amended by deleting the following text: Section 108.4 Delete: ". . . shall be guilty of a [SPECIFIC OFFENSE], punishable by a fine of not more than [AMOUNT] dollars or imprisonment not exceeding [NUMBER OF DAYS], or both such fine and imprisonment." Insert: ". . .shall be punished by a fine of not less than seventy-five dollars ($75.00) nor more than five hundred dollars ($500.00). Section 108.5 Stop work orders. Insert: seventy-five dollars ($75.00), five hundred dollars ($500.00). Section 4. Title 8, Chapter 2, Section 6, Subsection B of the United City of Yorkville Code of Ordinances is hereby amended by deleting the following text: Section 109.3 Violation Penalties. Delete: ". . . shall be guilty of a [SPECIFIC OFFENSE], punishable by a fine of not more than [AMOUNT] dollars or imprisonment not exceeding [NUMBER OF DAYS] , or both such fine and imprisonment." Insert: ". . .shall be punished by a fine of not less than seventy-five dollars ($75.00) nor more than five hundred dollars ($500.00). Section 111.4 Failure to Comply. Insert: seventy-five dollars ($75.00), five hundred dollars ($500.00). Section 5. This Ordinance shall be in full force and effect upon its passage, approval, and publication as provided by law. [Remainder of this page intentionally left blank] Passed by the City Council of the United City of Yorkville, Kendall County, Illinois, this day of , A.D. 2008. CITY CLERK ROBYN SUTCLIFF JOSEPH BESCO ARDEN JOSEPH PLOCHER WALLY WERDERICH GARY GOLINSKI MARTY MUNNS ROSE ANN SPEARS Approved by me, as Mayor of the United City of Yorkville, Kendall County, Illinois, this day of 2008. MAYOR Reviewed By: Agenda Item Number ® Legal ❑ kT) m Finance ESL '� I�_ 7836 F-1 Engineer El Tracking Number ® City Administrator ■ p mowL ?Q Consultant ❑ ADM 2008-43 Parks and Recreation ■ Agenda Item Summary Memo Title: Park Department to Park District Meeting and Date: City Council—May 13, 2008 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Aug. 2005 Action Taken: Discussion at Park Board Item Number: Type of Vote Required: Council Action Requested: Discussion Submitted by: Bart Olson Administration Name Department Agenda Item Notes: C17, Memorandum To: Administration Committee Esr. , 1836 From: Bart Olson, Assistant City Administrator CC: Brendan McLaughlin, City Administrator Date: May 1 , 2008 Subject: Park Department to Park District discussion CE This agenda item was requested by Alderman Munns. This item was last discussed at a Park Board meeting in August 2005. I have attached minutes from that meeting to this memo. Additionally, Dave Mogle has been in contact with the Illinois Association of Park Districts, and has received supporting information for forming a park district. That information is also attached. The Minutes of the Regular Meeting of the City Council —Auenst 9. 2005 — page 7 Alderman Ohm questioned if any other cities in the county or even the county donate to the Golden Diners program. She stated that she disagreed with Alderman James; the number of Yorkville residents attending was not important but rather the fact that seniors were being provided for was. There was further discussion about the waiver form, Meals on Wheals, seniors being taxpaying citizens, etc. Motion approved by a roll call vote. Ayes-7 Nays-0 James-aye, Leslie-aye, Munns-aye, Ohm-aye, Spears-aye, Wolfer-aye, Besco-eye ADDITIONAL BUSINESS Beecher Center Alderman James asked if the City Council could take a lard look at what is being done with the Beecher Center. He noted that the Beecher is a City building on which the city recently spent money to renovate the air copditioningHreating system and parking IoL He further noted that city functions are being moved out of the building so that M's of the space can be used for a county function. Mayor Prochaska noted be was not happy with this discussion however the use of the Beecher Center would be placed on the August 16, 2005 Committee of the Whole meeting agenda for further discussion. Park Board vs. Park District Alderman Munn; asked that the discussion of the City having a Park District rather than a Park Board be placed on The Public Works Committee meeting agenda He noted that has spoken with residents who feel they do not have a say in the parks being placed in the subdivisions. Alderman Beano stated that this month's Public Works Committee meeting was going to be ajoint meeting with the Park Board so it would be a good opportunity to discuss this. Mayor Prochaska asked Alderman Mums to encourage concerned residents to attend the meeting to show their support Fox OR Sign Alderman Ohm asked Director Dbuse to install signs marking k off parking for the soccer fields now that the parking ban on John Street has been approved. Alderman Munns noted that the sign at Aspen and John Street is bent over and needs repair. Director Dhuse stated he would look into both matters. ADJOURHIJIT.NT Mayor Prochaska entertained a motion to adjourn. So moved by Alderman Leslie; seconded by Alderman James. Motion approved by a viva voce vote.. Meeting adjourned at 8:30 p.m. Minutes submitted by. Jacquelyn Mllwbewski, City Clark City of Yorkville, Illinois Page 1 of 5 Approved by the Park Board 11/7/05 Approved by the Public Works Committee 2/6106 UNITED CITY OF YORKVILLE YORKVILLE PARKS & RECREATION DEPARTMENT AND PUBLIC WORKS COMMITTEE JOINT MEETING City Hall Monday, August 229 2005 — 6:30 p.m. MINUTES CALL TO ORDER: Meeting was called to order by Joe Besco at 6:32 p.m. PARKS & RECREATION BOARD AND PUBLIC WORKS COMMITTEE ATTENDANCE: Chris Rollins, Ken Koch, Van Truman, Heather Fiala (Arrived late), Tammy Smock, Richard Korinek, Alderman Joe Besco, Alderman Marty Munns, Alderman Dean Wolfer, and Alderman Paul James GUESTS/CITY OFFICIALS/STAFF: Laura Brown, Park and Recreation Director Scott Sleezer, Superintendent of Park Becky Scheberl, Parks and Recreation Barb Reisinger, Recreation Tim Evens, Parks and Recreation Eric Dhuse, Public Works Director Joe Wywrot, City Engineer Mayor Art Prochaska Valerie Burd, Alderwoman Wanda Ohare, Alderwoman John Bosman, SRBL Architects Dave Cathey, Former Board Member (6:45 p.m. — 7:15 p.m.) Lyle R. Rolfe, Record Allecia Vermilion, Beacon PARK DISTRICT DISCUSSION: Alderman Munns had indicated that over the years residents have expressed the idea of becoming a park district, especially with the continued growth, so that the public would have a little more say in how money is spent. So Alderman Munns wanted to see what has been discussed in the past and what would be best for the future. The Parks and Recreation Board and the Public Works Committee each gave their comments: 1 i Page 2 of 5 • A Park District may have more control over a Park Board in doing more of what the people want rather than having to recommend to the City Council to make the final decision. • It would cost the tax payers more money if we were to become a park district because we don't have the industrial and the commercial support with the tax base. e With a park district, the taxpayers will be able to vote in the board members and will be held accountable for their own budget separate from the city. Expenditures will, therefore, be approved by taxpayers a little more directly. • Although in the past it did not seem beneficial to become a park district, now, however, that may have changed when you consider the extension of the boundaries—school district boundaries or even county boundaries. • If the City Council and the Park Board agree that it is time to examine becoming a park district more closely, research and preparation needs to be done in order to seriously consider doing this and to present it to the voters. • Yorkville may not be at the point right now for a park district, but it may take a couple years to get the infrastructure in order before this can even happen anyways. We would need to decide on things such as transferring capital/assets that are currently in place and having a cooperative agreement. • To form a park district it would involve either a referendum or a ratifying j referendum. Anything that would go outside of the city limits would require a referendum. • If Parks had to create their own levy, the amount that they would levy could be a substantial increase to the residents. But having a larger geographical area to spread the tax burden would help. • It would take approximately 2-3 years before the taxpayers would see a tax benefit from commercial development. Find out if there is a dollar amount per person to have in revenue so that when we go forward we would have the tax base in place so that the hit on the residents is not so bad. • If assets are turned over to a park district, the city's bonding ability and the city's financing ability will be affected because those are no longer considered city assets. • Staffing would need to be considered because there will be a redundancy because there will now be two groups. It was suggested that a committee of residents, non-residents (since we may be going outside of the city limits), Park Board Members, and City Council Members should research this so everyone knows how this will affect them—the benefits and the impacts. Instead of looking at an ideal formula, we need to look at our own circumstances as a community. Laura Brown indicated that there are a lot of resources available—Illinois Associated Park Districts (IAPD) has Peter Murphy, their resident attorney, who can consult with them. Peter Murphy authored guides on bow to form a park district. But it needs to be decided if this is the time that they want to pursue it. It will take a year or two to actually organize and be prepared. You can get all this information without committing. The information can be gathered just to make that decision. Laura Brown indicated that there are some very successful park districts as well as some very successful city recreation departments. One is not right or wrong. 2 Page 3 of 5 With the library addition the city is pretty close at their maximum amount. With a need for a police station, there was a question on how we will be able to extend that further for the park district. Mayor Prochaska answered that this is true but that number changes every year because our EAB grows every year with our growing community. Joe Besco would like to see more facts and have the professionals come in to talk with everyone before forming a committee. Before spending a lot of time on studying the issue, Mayor Prochaska mentioned that we should get some input from our residents and non-residents to see what kind of interest is out there, Valerie Burd also wants to make sure City Council is in favor of this before we poll the residents. Alderman Dean Wolfer suggested that the Park Board provide City Council with information on organizing a park district, the projected boundaries, how the assets will be divided over a three year period, and project the impact on the cost of the school boundary versus the city boundary. He said it would help if there could bean estimated cost. Laura Brown indicated that there is a rate that is established as a park district code which is one percent on your EAV for a park district. To levy under the municipal for city recreation and parks it is 10-12%. It is drastically different. Currently, our levy for the city including the library was .008. If you levy the maximum, this could be a large increase. But Laura Brown indicated that you would have corporate and new growth dollars factored into that as well which would make it not quite as bad. Chris Rollins suggested contacting the non-residents who participate in our programs to survey or send a letter to them to see if they may be interested. A non-resident is paying higher fees for using the services so if they are comparing what they are paying as a non- resident verses what they may be taxed as a district, their picture may look different to them than a city resident. Passive recreation verses active recreation has an impact on cost also. Wanda Ohara would like for the Park Board to make a recommendation for or against this before the City Council would vote. Parks will come up with some information and will bring this information to COW. Wanda Ohara would also like to know how we are going to work together with all the development coming in. We are now able to do this fairly smoothly because we are part of the city—how will this continue to work when you are a district. Laura Brown will call Sugar Grove to see how they did their transition. Park Board will start gathering the information and will have the information by the beginning of October. We need to confer with the public about this before this gets put on a ballot, even if it is just a question whether they are interested in it or not. Valerie Burd did not recommend that they rush into even a question on the ballot. She believes there needs to be some education of the public first_ We need a citizens committee formed after this is approved and have them go out and promote it before a vote is made. PARKS MAINTENANCE FACILITY Laura Brown indicated that in the packet there was a memo to the Public Works Committee summarizing the space needs analysis and cost summary from Sentle Rubel for the construction of a parks maintenance facility for the proposed 7 acre park in the Prairie Meadows subdivision, Included were two funding options from Speer Financial and Traci Pleckham. In order to move forward, Parks and Recreations would need to 3 Page 4 of 5 know if the park maintenance facility should encompass a portion of Public Works or all of Public Works—should it be a joint facility or an independent facility. j The Public Works Committee does feel there is a great need for a Public Works facility. Alderman Marty Munns feels the key question is how they are going to fund it. Right now, Parks is in the planning process and wanted to know if Public Works bad any facilities planning process in place for its needs. Currently, the company that does all the planning for the city's facilities has a bubble plan for a Parks and a Public Works Building. Joe Besco suggested that in order to incorporate a large Parks and Public Works Building and possibly a community center to use a post framed building. Instead of going with a predetermined motion about the type of structure that should be built, Parks and Recreation hired Sentle Rubel to look at their space needs and bad them design around that—their needs, their growth, the anticipated uses, and then Sentle Rubel proposed the most cost effective structure for them. Part of it may, however, be a type of a post frame building. Parks was moving forward to try to alleviate and identified a parcel of land that would be a good site for a maintenance facility. They went to Council to get permission to go out and hire. They currently have two funding options on how they can actually fund the build of this type. Before they proceed forward with any recommendations and/or bring it to Council for approval, they wanted to interact with Public Works and make sure that they have ironed out any duplications or to make sure this is a good use of their space and dollars. It was suggested to use the multipurpose room for programs. This multipurpose room is a public meeting room, board room, training room, break room, lunch room, as well as a conference room. They have asked John Bosman of SRBL Architects to be frugal about what he's proposing but sense/space wise—something they can grow with. It was suggested that they make the facility to be an all in one building—public works, parks, and even some additional space for a community center where it can be utilized for programs. John Bosman explained, though, that there are complications that are associated with this idea that need to be looked at, such as how it affects staffing and the hours of operation especially in a situation where you have multiple type use. Although the city is planning a larger joint facility that will cap the total build out of the city, this will be a good interim for a number of years until the larger joint facility can be built. Alderman Dean Wolfer is up for pursuing the plans presented by Parks. Alderman Many Munn would like to have future maintenance costs on an annual basis. There was a question by Mayor Prochaska about how the money for the payments of $200,000 is broken down Laura Brown indicated that Kevin McCanna from Speer Financial said any of these would work or a combination of them. He can also extend it beyond 13 yeas to 20 years, or in 10 years you could pay it off or refinance or roll it over. 4 Page 5 of 5 The size of the facility is based around the Parks operations at the present time with a small amount for storage of Public Works vehicles. This was projected out for 10 years of the Park employees. If this were built today, the existing staff of both departments could fit. It does not allow for future growth because it is not how it was designed for 10 years of Public Works and 10 years Parks and Recreation. Joe would still like to go bigger for the growth, but it was explained to him that there is some size restraint on site. John Bosnian can go back and figure the cost to redesign it to accommodate a little more future growth and a community center. It was noted that this, however, can be one location of many. And it somewhat makes sense to have a north and south facility because of the river crossing. Alderman Dean Wolfer suggested that we bring it to COW for full Council's input to see if we should move forward. Alderman Marty Munns is okay with going forward with this but he would like to know the maintenance costs/operation costs. ADJOURNMENT OF JOINT MEETING: The joint meeting adjourned at 7.29 p.m. as Public Works continued on with their committee meeting. Respectfully Submitted, Jeanne Arbet Minute Taker 5 70 ILCS 1205/ Park District Code. Page I of 12 SPECIAL DISTRICTS (70 ILCS 12051) Park District Code. ( 70 ILCS 1205 /Art . 2 heading ) ARTICLE TWO . ORGANIZATION--ELECTIONS ( 70 ILCS 1205 /2-1 ) ( from Ch . 105 , par . 2 -1 ) Sec . 2-1 . Any territory having less than 500 , 000 population and so lying as to form one connected area ( no portion of which shall be already included in an incorporated park district except in the cases provided for in Section 2 -2 . 1 ) may be incorporated as a park district , hereinafter referred to as a "General Park District " . ( Source : Laws 1963 , p . 915 . ) ( 70 ILCS 1205 / 2-2 ) ( from Ch . 105 , par . 2-2 ) Sec . 2-2 . In organizing any park district under this Code not less than 100 legal voters resident within the limits of such proposed park district may petition the circuit judge of the county in which such territory, or the greater or greatest portion thereof , in area , lies , to cause the question to be submitted to the legal voters of such proposed park district whether they will organize as a park district . Such petition shall clearly define the territory intended to be embraced in such district and the name of such proposed district . The petition must include an affidavit attesting that notice of intent to petition for formation of a park district has been published as required by the general election law . In cases coming within the terms of Section 2--2 . 1 the petition shall also set forth facts showing that the proposed park district meets the requirements of that Section and shall be signed by the number of legal voters required by that Section . ( Source : P . A . 81- 1490 . ) ( 70 ILCS 1205 / 2-2 . 1 ) ( from Ch . 105 , par . 2-2 . 1 ) Sec . 2-2 . 1 . ( a ) When 2 or more park districts are situated entirely within the corporate limits - of the same municipality, a park district coterminous with such municipality may be organized in the manner hereinafter provided, and , when so organized , shall supersede the park districts previously existing within the limits of the municipality . The petition to organize such a park district shall comply with the requirements of Section 2-2 , but must be signed by not less than 100 legal voters residing in each of the existing park districts and, if the municipality includes territory not included within any existing park district , by at least 100 legal voters residing in such territory or by at least 10 % of the legal voters residing in such territory, whichever is less . The petition shall also state whether the proposed district shall have 5 elected commissioners or 7 appointed commissioners . If the proposed district shall have 7 appointed commissioners , the chief executive officer of the municipality, with the advice and consent of the corporate authorities , shall appoint the commissioners . The initial http://www.ilga.gov/legislation/iles/iles4.asp?ChapAct=70%26nbsp%3BILCS%26nbsp%3... 5/1/2008 70 ILCS 1205/ Park District Code. Page 2 of 12 appointed commissioners shall serve terms determined by lot as follows : 2 for terms of 2 years , 2 for terms of 4 years , and 3 for terms of 6 years . Thereafter , appointed commissioners shall serve for terms of 6 years . A vacancy in the office of appointed commissioner shall be filled for the unexpired term in the same manner as an original appointment . (b ) When 2 or more municipalities , one of which having a population of less than 500 , are situated within a park district , the park district may be reorganized into 2 new park districts , one of which shall be coterminous with the municipality having a population of less than 500 , and one of which shall be coterminous with the remaining territory of the park district . A petition to reorganize such park district shall comply with the requirements of Section 2 -2 , but must be signed by at least 100 legal voters residing in the district to be reorganized . Title and possession of all real property and permanently located personal property of the district to be reorganized shall vest in the new district in which the property is located . Each new district shall succeed to its proportionate share of the bonded indebtedness of the reorganized district , to be determined according to the value , as equalized and assessed by the Department of Revenue , of all taxable property in each new district . Title and possession to all other property of the district as well as all other rights and obligations of the district, shall be equitably distributed and apportioned between the 2 districts , as determined by the governing boards of both park districts . In the event that no agreement can be reached , the court in which the petition was filed to organize the new districts shall make the determination . All monies of the district on hand and all monies received from taxes levied before the creation of the 2 new districts shall be paid on a pro rata basis to each new district according to the value , as equalized and assessed by the Department of Revenue , of all taxable property in each new district . This subsection (b ) shall be effective only until January 1 , 1987 . ( c ) "Municipality" as used in this Section means a city, village or incorporated town . ( Source : P . A . 86-307 . ) ( 70 ILCS 1205 / 2-2 . 2 ) ( from Ch . 105 , par . 2 -2 . 2 ) Sec . 2-2 . 2 . Organization; municipal territory . Where territory to be organized includes any part of a municipality not currently a part of any park district , then the territory to be organized must include all of the municipality , ( Source : P . A . 87 -847 . ) ( 70 ILCS 1205 / 2- 3 ) ( from Ch . 105 , par . 2 -3 ) - Sec . 2-3 . An organization or reorganization petition under Section 2 -2 or 2 -2 . 1 shall be filed in the offices of the clerk of the circuit court in which such proposed district or district to be reorganized , or the greater or greatest portion in area thereof , is situated together with a request that the circuit judge set a date and time for a public hearing thereon . The organization petition shall contain a plat survey of the legal boundaries of the proposed district . The circuit judge shall fix a date and time , not less than 30 days nor http://www.ilga.gov/legislation/iICS/ilcs4.asp?ChapAct=70%26nbsp%3BILCS%26nbsp%3 ... 5/1/2008 70 ILCS 1205/ Park District Code. Page 3 of 12 more than 180 days after the date of filing of such petition and hearing request , for a public hearing on the subject of the petition . Notice of the time and place of such hearing shall be given by the clerk of the circuit court at least 20 days prior to the date fixed for such hearing by at least one publication thereof in one or more daily or weekly newspapers having a general circulation within the proposed park district . If no request for a hearing accompanied the petition or if a hearing on the petition has not been held within the time required by this Section , such petition shall be void and shall be dismissed by the circuit judge . ( Source : P . A . 84 - 633 . ) ( 70 ILCS 1205 / 2 -4 ) ( from Ch . 105 , par . 2 -4 ) Sec . 2 - 4 . If the circuit judge finds , upon such hearing, that the petition meets the requirements of this Act and the general election law, and that the boundaries as defined are reasonable boundaries for the formation of a park district or districts , he shall order the question submitted to referendum and, if applicable , the election of 5 commissioners in such proposed district or districts at the next regular election at which the question may be submitted in accordance with the general election law . Thereupon the clerk of the circuit court shall certify said proposition and, if applicable , offices to the proper election authority which shall conduct such election at the time and in the manner provided by the general election law . Nomination petitions for this initial election, if applicable , shall be filed within the time provided by the general election law . In the case of a proposition to reorganize a district into 2 new districts under subsection ( b ) of Section 2-2 . 1 , nomination petitions shall be filed separately for each of the proposed districts . ( Source : P . A . 86-307 . ) ( 70 ILCS 1205 /2 -5 ) ( from Ch . 105 , par . 2 -5 ) Sec . 2 -5 . The ballots to be used at such election shall be substantially the following form : ( ) For Park District ( ) Against Park District For Park Commissioners (Vote for five ) ( Here insert names of nominees , if any, with square at left opposite each, and five additional blank lines for voters to write in names if desired . ) ( ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ( ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Names ( ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ( ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ( ) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . and shall include the names of all nominees for commissioners together with five blank lines for voters to write in names if http://www.ilga.gov/legislation/ilcs/ilcs4.asp?ChapAct=70%26nbsp%3BILCS%26nbsp%3 ... 5/1/2008 70 ILCS 1205/ Park District Code. Page 4 of 12 desired ; provided however in election jurisdictions where voting devices are utilized, voters may write in names in the manner provided in the general election law governing such voting systems . If the proposed district shall have appointed commissioners , the provisions for voting for commissioners shall be omitted from the ballot . ( Source : P . A . 86-307 . ) ( 70 ILCS 1205 / 2 - 6 ) ( from Ch . 105 , par . 2 - 6 ) Sec . 2- 6 . The circuit court shall canvass such returns and shall enter a judgment of record determining and declaring the results of the election , which judgment shall be filed in the court and if such district shall lie in more than one county, a certified copy thereof shall be delivered to the clerk of the circuit court of each such other county who shall file the certified copy of record in the circuit court of such county . ( Source : P . A . 83 - 1362 . ) ( 70 ILCS 1205 / 2-7 ) ( from Ch . 105 , par . 2-7 ) Sec . 2 -7 . Except as otherwise provided in Section 2 -7 . 1 , in case a majority of the votes cast upon the question so submitted shall be in favor of the establishment of such district , said district shall then be deemed organized subject to the election of the initial commissioners : Provided , that where a referendum has been held to organize any territory as a park district under this Act at which a majority of the votes cast in the territory proposed to be organized was against the organization of such park district , then in any subsequent referendum to organize a park district , held within 2 years of the date of the previous referendum, which includes any of the territory included in such previous referendum, if a city, village or incorporated town is included in the territory proposed as a district , no such district shall be deemed to be organized unless a majority of the votes cast within the limits of each such city, village or incorporated town and also a majority of the votes cast outside the limits of each such city, village or incorporated town, shall be in favor of the establishment of such district . The clerk shall certify the proposition to the proper election officials who shall submit the proposition at an election in accordance with the general election law . ( Source : P . A . 81- 1489 . ) ( 70 ILCS 1205 / 2-7 . 1 ) ( from Ch . 105 , par . 2 -7 . 1 ) Sec . 2 -7 . 1 . ( a ) In case of a proposal to organize a park district as provided in subsection ( a ) of Section 2 -2 . 1 , the _ district shall be deemed organized if the proposal to organize the district receives the favorable vote of a majority of all votes cast on the question, and also receives the favorable vote of a majority of the votes cast within each of the existing park districts and in the territory, if any, not included in any existing park district . Thereupon the old park districts shall cease to exist , and the newly organized district shall succeed to all of their property and all their rights and obligations , including any bonded indebtedness . (b ) In case of a proposal to reorganize a park district http://www.ilga.gov/legislation/iles/iles4.asp?ChapAct=70%26nbsp%3 BILCS%26nbsp%3 ... 5/1/2008 70 ILCS 1205/ Park District Code. Page 5 of 12 into 2 new park districts as provided in subsection (b ) of Section 2 -2 . 1 , the district shall be deemed reorganized if the proposal to reorganize the park district receives the favorable vote of a majority of all votes cast within the park district to be so reorganized . Thereupon the old park district shall cease to exist , and the newly organized park districts shall succeed to all of its property and all of its rights and obligations , including any bonded indebtedness , as provided in Section 2 -2 . 1 . ( Source : P . A . 83-1346 . ) ( 70 ILCS 1205 / 2-8 ) ( from Ch . 105 , par . 2-8 ) Sec . 2-8 . All courts in this State shall take judicial - notice of all park districts . ( Source : Laws 1951 , p . 113 . ) ( 70 ILCS 1205 / 2- 9 ) ( from Ch . 105 , par . 2 - 9 ) Sec . 2- 9 . Candidates for park commissioner elected at the election to determine whether or not a General Park District shall be formed shall be nominated in the same manner and form as prescribed in the general election law, except that the petition for nomination shall be filed with the clerk of the circuit court and shall have the signatures of no less than 25 qualified voters . Candidates for the initial board of commissioners shall file nomination petitions within the time prescribed by the general election law . In the event that such park district is organized, then the five persons who shall have received the highest number of votes for commissioners each at such election shall be declared the commissioners of said district . ( Source : P . A . 81-1490 . ) ( 70 ILCS 1205 / 2-10 ) ( from Ch . 105 , par . 2 -10 ) Sec . 2 -10 . Except as otherwise provided herein , within 30 days after declaration of the result of the election to organize a district , the five persons elected as commissioners shall meet and decide by lot , the term for which each shall hold office . Two shall serve for six years ; two shall serve for four years ; and one shall serve for two years , respectively and until their successors shall be duly elected and qualified . ( Source : P . A . 81-1490 . ) ( 70 ILCS 1205 / 2- 10a ) ( from Ch . 105 , par . 2 -10a ) Sec . 2-10a . Any district may provide by referendum, or by resolution of the board , that the board shall be comprised of 7 commissioners . Any such referendum shall be initiated and held in the same manner as is provided by the general election law . If a majority of the votes cast on the proposition is in favor of the 7 -member board, or if the board adopts a resolution stating that it is acting pursuant to this Section in order to create a 7 -member board, then whichever of the following transition schedules are appropriate shall be applied : At the election of commissioners next following by at http://www.ilga.gov/legislation/iles/ilcs4.asp?ChapAct=70%26nbsp%3BILCS%26nbsp%3 . .. 5/1/2008 70 ILCS 1205/ Park District Code. Page 6 of 12 least 60 days the date on which the proposition to create a 7 -member board was approved at referendum or by resolution, the number of commissioners to be elected shall be 2 more than the number that would otherwise have been elected . If this results in the election , pursuant to Section 2- 12 of this Act , of 4 commissioners at that election , one of the 4 , to be determined by lot within 30 days after the election , shall serve for a term of 4 years or 2 years as the case may be , instead of 6 years , so that his term will expire in the same year in which the term of only one of the incumbent commissioners expires . Thereafter all commissioners shall be elected for 6-year terms as provided in Section 2 - 12 . If the creation of a 7 -member board results in the election of either 3 or 4 commissioners , pursuant to Section 2 - 12a of this Act , at that election, 2 of them, to be determined by lot within 30 days after the election , shall serve for terms of 2 years instead of 4 years . Thereafter all commissioners shall be elected for 4 -year terms as provided in Section 2- 12a of this Act . In any district where a 7 -member board has been created pursuant to this Section whether by referendum or by resolution , the number of commissioners may later be reduced to 5 , but only by a referendum, initiated and held in the same manner as prescribed in this Section for creating a 7 -member board . No proposition to reduce the number of commissioners shall affect the terms of any commissioners holding office at the time of the referendum or to be elected within 60 days of the referendum . ( Source : P . A . 81 -1490 . ) ( 70 ILCS 1205 / 2-11 ) ( from Ch . 105 , par . 2 -11 ) Sec . 2 -11 . No person shall be eligible to serve, as park commissioner unless that person is a qualified elector of the park district and has resided therein at least one year prior to election or appointment . Nominations of candidates for the office of park commissioners in any General Park District at all succeeding elections shall be made by petition signed in the aggregate for each candidate by qualified voters of such district , equal in number to not less than 2 % of the number who voted at the last preceding election for commissioners in such district , but in no case by less than .25 of such voters . The petition shall be filed with the secretary of the district . In all General Park Districts the secretary of the district shall , in the manner and at the time prescribed by the general election law certify to the proper election authorities the name or names of the candidate or candidates so nominated . The ballot shall have no political party name , platform or principle thereon designated, nor shall any party circle be printed upon the ballot . Where voting machines or electronic voting systems are used, the provisions of this Section may be modified as required or authorized by the general election law . ( Source : P . A . 86-347 . ) http://www.ilga.gov/legislation/ilcs/ilcs4.asp?ChapAct=70%26nbsp%3BILCS%26nbsp%3 ... 5/1/2008 70 ILCS 1205/ Park District Code. Page 7 of 12 ( 70 ILCS 1205 / 2- 12 ) ( from Ch . 105 , par . 2 -12 ) Sec . 2- 12 . Except as may be otherwise determined pursuant to Section 2 -12a the commissioners shall be elected for 6 year terms in all districts now or hereafter organized with the exceptions provided in Sections 2 - 10 and 2- 10a as to those first elected . In all General Park Districts commissioners shall be elected biennially to take the place of those whose terms expire . Such elections shall take place at the election provided by the general election law . Commissioners shall serve until their successors are elected and qualified . ( Source : P . A . 81 -1490 . ) ( 70 ILCS 1205 / 2-12a ) ( from Ch . 105 , par . 2 -12a ) Sec . 2- 12a . Any district may provide , either by resolution of the board or by referendum, that the term of commissioners shall be 4 years rather than 6 years . Any such referendum shall be initiated and held in the same manner as is provided by the general election law for public questions authorized by Article VII of the Illinois Constitution . If a majority of the votes cast on the proposition is in favor of a 4 -year term for commissioners , or if the Board adopts a resolution stating that it is acting pursuant to this Section to change the term of office from 6 years to 4 years , commissioners thereafter elected, commencing with the first regular park district election at least 60 days after the date on which the proposition for 4 -year terms was approved at referendum or by resolution, shall be elected for a term of 4 years . In order to provide for the transition from 6-year terms to 4 -year terms , . if 2 commissioners are to be elected at the first such election and if the term of only one commissioner is scheduled to expire in the year of the next election at which commissioners are elected, of the 2 commissioners elected, one shall serve a 2 -year term and one a , 4 -year term, to be determined by lot between the 2 persons elected within 30 days after the election . In any district where the board has created 4 -year terms pursuant to this Section , whether by referendum or by resolution , the length of terms may later be increased to 6 years , but only by a referendum initiated and held in the same manner as prescribed in this Section for creating 4 -year terms . No proposition to increase the terms of commissioners shall affect any commissioner holding office at the time of the referendum or to be elected within 60 days . of the referendum . ( Source : P . A . 84 -301 . ) ( 70 ILCS 1205 / 2 -14 ) ( from Ch . 105 , par . 2 -14 ) Sec . 2- 14 . When the boundaries of any General Park District are coterminous with the boundaries of a village having 50 , 000 or more inhabitants , and the commissioners are being elected for the same term of office as village trustees , http://www.ilga.gov/legislation/ilcs/ilcs4.asp?ChapAct=70%26nbsp%3BILCS%26nbsp%3 ... 5/1/2008 70 ILCS 1205/ Park District Code. Page 8 of 12 within 30 days after the declaration of the result of the first election held to elect commissioners , the five persons elected as commissioners shall meet and decide by lot the term for which each shall hold office . Two shall serve for six years , two shall serve for four years , and one shall serve for two years , respectively, from the date of their election as commissioners , or until their successors shall be duly elected and qualified . When the boundaries of any General Park District are coterminous with the boundaries of a village having 50 , 000 or more inhabitants , and the commissioners are being elected for the same term of office as village trustees , the provisions of Section 2 - 12 concerning the term of office of commissioners in General Park Districts shall apply to elections subsequent to the first election held to elect commissioners . ( Source : P . A . 81- 1490 . ) ( 70 ILCS 1205 / 2- 15 ) ( from Ch . 105 , par . 2 - 15 ) Sec . 2- 15 . In each Pleasure Driveway and Park District there shall be elected a president and six trustees who shall be legal voters of and reside within said district , who shall hold their respective offices for a term of four years , from the date of said election and until their successors are elected and qualified . ( Source : P . A . 81-1490 . ) ( 70 ILCS 1205 / 2-17 ) ( from Ch . 105 , par . 2 -17 ) Sec . 2 -17 . In existing Pleasure Driveway and Park Districts nominations of candidates for the office of president and trustee shall be . made only by petition in the manner as provided for independent candidates in the general election law . The petition shall be signed by qualified voters in the district equal, in number to not less than 2.% of the - number who voted at the last preceding election for trustees in the district , but in no case by fewer than 25 voters . The secretary of such board shall certify the names of the candidates to the appropriate election authorities , who shall conduct such election at the time and in the manner provided by the general election law . ( Source : P . A . 81 -1490 . ) ( 70 ILCS 1205 / 2-18 ) ( from Ch . 105 , par . 2 -18 ) Sec . 2- 18 . ( a ) In any Pleasure Driveway and Park District in which the legal voters have heretofore determined that the governing board shall be appointed, such method shall continue in effect and the board shall consist of 7 trustees .- In such case and if the district is wholly contained within a single county the trustees shall be appointed by the presiding officer of the county board with the advice and consent of the county board . If the district is located in more than one county, the number of trustees who are residents of a county shall be in proportion, as nearly as practicable , to the number of residents of the district who reside in that county in relation to the total population of the district , except that the board of trustees may determine that one trustee be appointed from each county within the district , such http://www.ilga.gov/legislation/ilcs/iles4.asp?ChapAct=70%26nbsp%3BILCS°/`26nbsp%3 ... 5/1/2008 70 ILCS 1205/ Park District Code. Page 9 of 12 appointment to be made by the appropriate appointing authority as hereinafter provided . Each trustee shall be appointed by the county board of his county of residence , or in the case of a home rule county, by the chief executive officer of the county with the advice and consent of the county board . (b ) Upon the expiration of the term of a trustee who is in office at the time of the publication of each decennial Federal census of population, the successor shall be a resident of whichever county is entitled to such representation as determined under subsection ( a ) , and he shall be appointed by the county board of that county, or in the case of a home rule county as defined by Article VII , Section 6 of the Illinois Constitution, the chief executive officer of that county, with the advice and consent of the county board . Thereafter , each trustee shall be succeeded by a resident of the same county who shall be appointed by the same . appointing authority . The appropriate appointing authority shall appoint trustees biennially for such district on the first Monday in July, to fill the vacancies on the board of trustees caused by the expiration of the term of office of trustees and the trustees shall be legal voters and reside within the park district ; provided, that no more than 4 trustees at any one time shall belong to the same political party . Each of the trustees shall receive a certificate of appointment and qualify within 10 days from the receipt of notice of appointment . Trustees shall be appointed for a period of 4 years and shall hold their office until their successors are appointed and qualified . Whenever a vacancy is created other than by the expiration of a trustee ' s term of office , it shall be filled by the appropriate appointing authority as provided in subsection ( a ) . All trustees appointed for any park district , as herein provided , shall have and exercise all the powers conferred upon trustees elected under the provisions of this Code . In a Pleasure Driveway and Park District the trustees of which are appointed as herein provided, whenever a provision in this Code or any other applicable law authorizes a public question of any kind to be submitted to the electors of the district at an election, a petition by electors of the district asking that such question be submitted shall be signed by a number of registered voters of such district equal to not less than 10 % of the number of registered voters in the district as of the last preceding regular election . ( Source : P . A . 86- 694 . ) ( 70 ILCS 1205 /2 - 19 ) ( from Ch . 105 , par . 2-19 ) Sec . 2 -19 . The board of Township Park Districts shall consist of three commissioners , each of whom must be a legal voter of and reside within the district . Each shall hold office for a term of six years from the date of his election and until his successor is elected and qualified . An election shall be held at the time provided by the general election law, to elect the commissioner whose term then expires . Nominations shall be made in the manner as provided for General Park Districts under Sections 2 --11 , 2 --12 and 2--13 of this Code . The election shall be conducted http://www.ilga.gov/legislation/ilcS/ilCs4.asp?ChapAct=70%26nbsp%3BILCS%26nbsp%3 ... 5/1/2008 70 ILCS 1205/ Park District Code. Page 10 of 12 as provided by the general election law . ( Source : P . A . 81-1490 . ) ( 70 ILCS 1205 / 2-20 ) ( from Ch . 105 , par . 2 -20 ) Sec . 2-20 . Whenever the legal voters of any Township Park District or Pleasure Driveway and Park District , equal in number to ten per cent of the number of electors voting at the last preceding election held in the district , petition the board thereof to submit the question whether the park district shall reorganize as a General Park District under this Code , the secretary of the board shall certify this question to the appropriate election authorities who shall conduct a referendum on said question in accordance with the general election law . Such petition shall be filed with the secretary of said board in accordance with provisions of general election law . ( Source : P . A . 81-1490 . ) ( 70 ILCS 1205 / 2-21 ) ( from Ch . 105 , par . 2 -21 ) Sec . 2 -21 . The proposition to be submitted at such election shall be in substantially the following form : -------------------------------------------------------------- Shall the . . . . Park District YES reorganize as a General Park District ------------------------ under the Park District Code ? NO -------------------------------------------------------------- ( Source : P . A . 81-1490 . ) ( 70 ILCS 1205 / 2-22 ) ( from Ch . 105 , par . 2 -22 ) Sec . 2 -22 . If a majority of the legal voters of such district voting on such proposition vote in favor thereof , the park district shall become a .General Park District under this Code . Thereupon , the Park District officers then in office or elected at such election shall exercise the powers conferred upon like officers under this Code until their successors are elected and have qualified . ( Source : Laws 1951 , p . 113 . ) ( 70 ILCS 1205 / 2-23 ) ( from Ch . 105 , par . 2-23 ) Sec . 2-23 . The first election for commissioners where a Pleasure Driveway and Park District has become a General Park District shall be held at the next regular election for park district commissioners at which time two commissioners shall be elected for a term of six years to succeed the former president and two trustees whose terms have expired, In the - succeeding biennial election three commissioners shall be elected to succeed the remaining former trustees , whose terms shall have then expired . These three newly elected commissioners shall decide by lot the term for which each shall hold office . The two drawing the longest term shall serve for six years ; and the other shall serve for two years , and until their successors shall be duly elected and qualified . Thereafter commissioners shall be elected biennially for a term of six years to succeed the commissioners whose terms expire . Provided, in former Pleasure http://www.ilga.gov/legislation/ilcs/ilcs4.asp?ChapAct=70%26nbsp%3BILCS%26nbsp%3 ... 5/1/2008 70 ILCS 1205/ Park District Code. Page 11 of 12 Driveway and Park Districts , where the trustees are appointed in the manner provided in Section 2 --18 hereof , the first election for commissioners shall be held at the next regular election for park district commissioners after the expiration of the terms of the three or four former trustees ( as the case may be ) whose terms first expire . Said election shall be held at the time provided by the general election law at which two commissioners shall be elected for a term of six years to succeed said former trustees whose terms have expired . Two years thereafter an election shall be held at the time provided by the general election law, at which three commissioners shall be elected to succeed the remaining former trustees whose terms shall have expired . These three newly elected commissioners shall decide by lot the term for which each shall hold office , in the same manner as above provided for Pleasure Driveway and Park Districts in which the former trustees were elected by the voters . ( Source : P . A . 81 -1490 . ) ( 70 ILCS 1205 /2 -24 ) ( from Ch . 105 , par . 2 -24 ) Sec . 2-24 . The first election for commissioners where a Township Park District has been incorporated as a General Park District shall be held at the next regular election of such commissioners as provided in the general election law at which time three commissioners shall be elected to succeed the commissioner whose term has expired . These newly elected three commissioners shall decide by lot the term for which each shall hold office ; the two drawing the longest term shall serve for six years , and the other shall serve for four years , and until their successors shall be duly elected and qualified . In the succeeding biennial election one commissioner shall be elected for a term of six years to succeed the commissioner whose term has expired . Thereafter commissioners shall be elected biennially for a . term of six years to succeed the commissioners whose terms expire . ( Source : P . A . 61 - 1490 . ) ( 70 ILCS 1205 / 2-25 ) ( from Ch . 105 , par . 2 -25 ) Sec . 2-25 . Whenever any member of the governing board of any park district ( i ) dies , ( ii ) resigns , ( iii ) becomes under legal disability, ( iv ) ceases to be a legal voter in the district , ( v ) is convicted of any infamous crime , ( vi ) refuses or neglects to take his or her oath of office , ( vii ) neglects to perform the duties of his or her office or attend meetings of the board for the length of time as the board fixes by ordinance , or ( viii ) for any other reason specified by law, that office may be declared vacant . Vacancies shall be filled by appointment by a majority of the remaining members of the board . Any person so appointed shall hold his or her office until the next regular election for this office , at which a member shall be elected to fill the vacancy for the unexpired term, subject to -the following conditions : ( 1 ) If the vacancy occurs with less than 28 months remaining in the term, the person appointed to fill the vacancy shall hold his or her office until the expiration of the term for which he or she has been appointed , and no http://www.ilga.gov/legislation/ilcs/ilcs4.asp?ChapAct=70%26nbsp°/`3BILCS%26nbsp%3 . .. 5/1/2008 70 ILCS 1205/ Park District Code. Page 12 of 12 election to fill the vacancy shall be held . ( 2 ) If the vacancy occurs with more than 28 months left in the term, but less than 88 days before the next regularly scheduled election for this office , the person appointed to fill the vacancy shall hold his or her office until the second regularly scheduled election for the office following the appointment , at which a member shall be elected to fill the vacancy for the unexpired term . ( Source : P . A . 87 -592 . ) ( 70 ILCS 1205 / 2-26 ) ( from Ch . 105 , par . 2 -26 ) Sec . 2-26 . The election of a park commissioner may be contested in the Circuit Court . Such contests shall be initiated and conducted pursuant to the provisions of Article 23 of The Election Code , as amended , applicable to contests of election of officers elected from districts . ( Source : P . A . 80 - 638 . ) http://www.ilga.gov/legislation/ilcs/ilcs4.asp?ChapAct=70%26nbsp%3BILCS%26nbsp°/a3 ... 5/1 /2008 1APDThe voice of Park Districts, Forest Preserves, Conservation and Recreation agencies. Illinois Association of Park Districts May 2, 2008 Dave Mogle Director Yorkville Parks and Recreation Department 201 W. Hydraulic Street Yorkville, IL 60560-1476 Dear Dave: The Illinois Association of Park Districts is proud of the more than 100 year existence of park districts. The first park district was formed in 1869. Today, the association represents nearly 400 agencies that are governed by 2,200 elected board members that employ more than 62,000 individuals. Illinois' unique system of park districts enables communities to create an elected, non-compensated board whose sole responsibilities are oversight and planning for park areas, facilities and recreational services that meet the growing recreational needs of the citizens of a particular district or community. The goal of establishing a park district is both a challenging and noble undertaking. We will assist you in this effort. Our research and the research of others has shown that a park district has a tremendous affect on the quality of life and contributes substantially to the community's economy. We would be happy to share this research with you when you are making a case for the formation of a park district in your area. Please review this Guide to Organising a Park District and don't hesitate to contact me if you have any questions. Sincerely, C Peter M. Murphy General Counsel PM/sk Enclosure I 211 East Monroe Street • Springfield, IL 62701 - 1186 217-523-4554 • 217-523-4273 fax www.lLparks.org The park district youth license plate helps fund beyond-school programs - visit www.cyberdriveillinois com to purchase a plate. . A GUIDE TO ORGANIZING A PARK DISTRICT JAN-- GUIDE TO ORGANIZING PARK DISTRICTS IN ILLINOIS TABLE OF CONTENTS Page Foreword . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2 Need for Parks and Recreation Service (Part 1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Personal Needs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 Typical Parks and Recreation Services (Part 11) . . . . . . . . . . . . . . . a . . . . . . . . . . . . . . 5 Illinois Park Districts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . 5 Average Park District Characteristics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Organizational Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . : . . . . 1 . 9 Dimensions (Part 111) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10 Attitudes and Aspirations of the Community . . . I . . . . . . I . . . . . . . . . . . . . . . . I . . . . 10 Measurement of Physical Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Surveys . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . . . . . . . 11 Projecting a Plan . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Legal Procedures (Part IV) . . . . . . . . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . . . . . 13 Creation of a Park District . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . . 13 Public Relations and Promotion (Part V) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Strategy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . 16 Tactics . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . I . . I . . . . . . . . . . . . . . . . . . . . . . . . . 17 Organization . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Some Procedures and Organization Necessary for a Successful Referendum . . . . . . . . . . . . . . . . . . . . I . . . . . . . . . . . . . . . . . . . 1 19 Some Reasons Why Referenda Fail . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Should Rural Areas Be Included . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Recreation For All - The Time Is Now . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 After the District is Created - The First Year (Part VI) . . . . . . . . . . . . . . . . . . . . . . . . . 26 Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 A. Suggested Form for Petition for Organization of a Park District . . . . . . . . . . . . . . . . . . . . . . . . . 29 B. Suggested Form for Notice of Petition to Form a New Park District . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 C. Suggested Form for Order Setting the Public Hearing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 D. Suggested Form for Notice of Hearing . . . . . . . . . . . . . . . . . . . . . . . . . 34 E. Suggested Form for Order Calling - the Election . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 F. Suggested Form for Statement of Candidacy . . . . . . . . . . . . . . . . . . . 38 G. Suggested Form for Nomination Petition for Park Commissioner . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39 H. Suggested Form for Order as to Organization of a Park District . . . . . . . . . . . . . . . . . . . . . . . . . 42 I. Financing Authority for Park Districts . . . . . . . . . . . . . . . . . . . . . . . . . . 45 J . Form for Guidance in Getting Started . . . . . . . . . . . . . . . . . . . . . . . . 49 1 FOREWORD The goal of establishing a system of parks and recreation is both a challenging and noble undertaking. It presents an opportunity for the members of a community to demonstrate their foresightedness and to leave a legacy of open space and the community spirit with which to manage it properly. Illinois' unique system of park districts enables a community to create an elected non-compensated body whose sole charge and responsibility is the oversight and planning of that community's recreational needs. The legislative authority for park districts is not designed to promote the private or parochial needs of a few. Rather those taking up the challenge of beginning a park district must look to the needs of the entire community and thereby solicit its support. The Illinois Association of Park Districts is proud of the 100 year tradition of park districts which promote volunteer service and provide for a continuous source of funding the recreational needs of our children, adults and senior citizens. If the Association can be of assistance to you in your efforts to create a park district, please contact us. Peter M . Murphy General Counsel Illinois Association of Park Districts 2 PART Need for Parks and Recreation Services Increasing urbanization, industrialization , population, and a general advance in the aspirations of people with respect to community living, have brought parks and recreation into the category of essential services. While the birth-rate and leisure-hours statistics supported the expansion of the park and recreation services in the past fifty years, more recently ecological and environmental scientists are producing greater evidence of the urgency for a balanced natural environment. These findings, coupled with the diminishing availability of open spaces and the stifling effects produced by the concrete environment of cities and highways, have led many communities to generate greater efforts toward acquiring open space and establishing parks. For the city or community the new park and recreation services represent a substantial increase in both corporate and capital expenditures. Acquisition of open space, whether functionally developed and heavily used , or whether held as a land reserve for a future purpose, is taken from the tax rolls and represents a reduction in general property tax revenue. Nevertheless, parks and recreation facilities are amenities that increase property values, enhance the desirability of the community, and in a relatively brief period pay their own way. Land acquired well in advance of industrial or residential development can never be acquired at a lower price. Communities with these lands usually attract development and in this respect there is reciprocal effect. Economic development is stimulated by provisions for parks, and parks are stimulated to higher levels of services by economic development. Personal Needs Each and every individual has a need to find suitable and satisfying outlets for his leisure pursuits. These will vary from individual to individual, compounding as the community grows, involving private , voluntary and public institutions. Whether it be a community in a dense urban center, or one in less populated areas, the obvious facts are that with population increases more people are to be accommodated . For youth and the aged , the needs are universally accepted . It does not take a long explanation to justify the need for the children to play, for healthy pursuit of games and sports, to learn to swim. Neither is it difficult to point to the leisure needs of older adults. The middle-age group, often pre-occupied with business and civic pursuits, does not acknowledge a recreational need until opportunities are withdrawn, then an adjustment is quickly made and the element of cost is passed over as the most important factor. 4 PART II Typical Parks and Recreation Services Both in the rural and urban settings, leisure needs are often met on an organized basis through voluntary and public agencies. In the private sector the home, the country club, church-related activities, and many family or community- oriented groups assure that sufficient services prevail . The next level is the public service. Its need is recognized to assure permanence, to provide a basic level of support for the entire community, and to perform tasks in providing for leisure that can only be done through government or in the public sector. These tasks involve the acquisition of land in advance of the movement of population. They involve the development of lands, structures and facilities for public use. Capital financing, provisions for corporate financing , maintenance and the leadership and supervision necessary to promise the highest and best use of these public resources is assured by the public agency. In the State of Illinois, public resources for meeting this responsibility can be provided either through The Municipal Code' (Cities and Villages) or The Park District Code2. While cities and villages have typically provided park and recreation services, experience shows that many times other demands preempt or "out- shout ' the priorities set for park and recreation functions. In Illinois recreation services do not suffer from these vagarities primarily due to the existence of park districts which can provide a sound and consistent foundation of financing for these services. Illinois Park Districts As provided by the statutes of the State of Illinois, through The Park District Code, means are assured for providing ample levels of park and recreation services throughout the state. The machinery exists for any community, whether it be village, city, town , county, or overlapping jurisdiction , to set up a park district providing that such a district does not overlap another. '65 ILCS 5 270 ILCS 1205 5 The park district is an independent unit of local government, the boundaries of which do not have to be coterminous with any other. It is governed by an elected board of commissioners who serve without compensation. The Code permits park districts to assure permanence, to serve the entire community, to acquire land , to provide both capital and corporate financing, and to supply the supervisory leadership and other personnel necessary for the park and recreation function . The Board of Commissioners has the power to levy and collect taxes, to issue bonds , and spend money to acquire acreage, develop and maintain facilities, and establish recreation programs. These are the functions of this board, completely independent of city, school, and other governmental units. Whereas the City Council has diverse responsibilities, the park and recreation function is the primary function of the park district. Each park district shall have the power to levy and collect taxes on all the taxable property in the district for all corporate purposes. The commissioners may accumulate funds for the purposes of building repairs and improvements and may annually levy taxes for such purposes in excess of current requirements for its other purposes. All general taxes proposed by the board to be levied upon the taxable property within the district shall be levied by ordinance. A certified copy of such levy ordinance shall be filed with the County Clerk of the county or counties in which the same is to be collected , not later than the third Tuesday in September in each year. Thereupon the County Clerk,shall extend said tax; provided the aggregate amount of taxes levied for any one year, exclusive of the amount levied for the payment of the principal and interest on bonded indebtedness of said district and taxes authorized by special referenda, shall not exceed the rate of . 10 per cent as equalized or assessed by the Department of Revenue. Any park district may levy and collect annually, a tax of not to exceed . 12 per cent of the value, as equalized or assessed by the Department of Revenue, of all taxable property in such district for the purpose of planning, establishing and maintaining recreation programs, such programs to include playgrounds, community and recreational centers, which tax shall be levied and collected in like manner as the general taxes for such district. The proceeds of the tax authorized by this Section shall be paid to the treasurer of said district and kept in a fund to be known as the recreational program fund . Such fund shall be used for the planning, establishing and maintaining recreational programs carried on by such district. No such tax in excess of .075 percent shall be levied in any such district until the question of levying such tax has first been submitted to the voters of 6 such district of any general or special election held in such district and has been approved by a majority of such voters voting thereon . The board may submit such proposition to the voters of the district regardless of whether or not a petition , signed by electors of the district, requesting the submission thereof has been filed with the board . Notice of such election shall be given and such election shall be conducted in the same manner as elections (other than the first election for officers) held by said district for election of members of its board . The Board may issue bonds for capital improvements in an amount not to exceed 2 .875% of the equalized assessed valuation of all taxable property within the district with the approval of the voters. With another referendum this maybe increased to 5.75% which is the constitutional limitation. The Board may issue bonds without referendum in an aggregate amount not to exceed 0.575% of the equalized assessed valuation of all taxable property in the district. Revenue bonds may be issued without referendum for the purpose of constructing swimming pools, artificial ice rinks, golf courses, tennis courts, zoos, recreation facilities and harbors or marinas. The following table is indicative of the application of the law to bonding power of park districts. Bonds may be issued for amounts indicated : Assessed Valuation Under .575% Under 2.875% Under 5.75% $ 21500,000 $ 14,375 $ 71 ,875 $ 143,750 $ 51000 ,000 $ 28,750 $ 143,750 $ 287,500 $ 71500,000 $ 43, 125 $ 215,625 $ 431 ,250 $ 109000,000 $ 57,500 $ 287,500 $ 575,000 $ 20,000,000 $ 115,000 $ 575,000 $ 1 , 1503000 $ 301000,000 $ 1729500 $ 862,500 $ 11725,000 $ 401000;000 $ 230,000 $ 11150,000 . $ 21300,000 $ 50,0001000 $ 287,500 $ 11437,500 $ 218759000 (For all available park district tax rates see Appendix I on page 7.) In summary, with a tax of approximately $35.00 a year on a residence carrying an assessed valuation of $20,000, the following elements of a community park and recreation service can be assured under the park district law: a managing authority specifically organized to perform the function on a permanent, year round , basis; 7 • a board of elected representatives, citizens to whom the provision of these services is a primary concern; • the opportunity prevails for the employment of staff within the financial means of the board ; • a dependable, continuous source of funds to establish , operate and maintain programs, services, and facilities — funds that by law must be fully audited and publicized annually; • the power to acquire and lease land , to provide facilities, indoors and out; empowered to accept gifts; • the power to initiate intelligent comprehensive planning procedures, and to cooperate with other public agencies in achieving overall community aspirations. A recent survey shows the average park district characteristics in the following table: Average Assessed Valuation . . . . . . . . . . .$96 Million Average Population . . . . . . . . . . . . . . . . . . . . 255000 Average Taxes Extended . . . . . . . . . . . 1 11 1 $32,750 Average Acres . . . . . . . . . . . . . . . . . . . . . . . . . 119 .9 Average Acres Per Thousand Population . . . . . . . 8.0 Police Departments: Full Time . . . . . . . . . . . . . 111 . . . . . 1 . . . . . . . : . . 28 Part Time 1111 . . 45 Cooperative Agreements (City, County, State or Other Law Enforcement Agency . 1111 . . . . . . . . . 78 Total . . 151 8 PEOPLE OF, Tt1E COMMUNITY PEOPLE OF THE COMMUNITY. BOARD OF PARK COMMISSIONERS dTY [OUNCIL PARKS AND RECREATION MAYOR OR SUPERINTENDENT CITY MANAGER `FIRE PUBLIGIWORKS POLICE RECREATION PARKS CONSERVATION OTHERS 7 PARKS :~ .. - RECREATION HEALTH SERVICES TO PEOPLE SERVICES TO -PEOPLE - - x�vo d niration Charts to show how the attention of. the City Council and the executive officer of the city must be dispersed over many vital functions (left);and that of the Board of Park Commissioners and its Superintendent can concentrate on the Parks, Recreation and Conservation functions. PART III Dimensions There are many published standards and guidelines for the development of the community parks and recreation system. These are generally the results of nationally circulated questionnaires, later averaged, refined and edited . This summarizing procedure dilutes the standards as fixed premises yet does permit comparison. Nevertheless, only through realistic appraisals of local attitudes, aspirations, a measure of physical resources, and the financial potential can the dimensions of a proposed park and recreation system be projected. Attitudes and Aspirations of the Community Whether it be housing, education or recreation, the dimensions of the service - quantity and quality - and hence the cost, will largely depend upon the people of the community. The use of any of the various community surveys would be helpful , but not as determinative as a specific survey to sound out community desires and expectations of park and recreation services. A physical boundary must be delineated. Within the boundaries, population growth, composition and characteristics should be understood. Affluence and educational attainment of component groups should be at least sketchily catalogued . Population , age, sex, and trends should be analyzed . Social factors such as religion , politics, groupings, assimilation, and integration are factors of importance to determine the service character. Add to this the character of land-use, zoning , transportation, and physical barriers. In measuring and weighing these various data, the interpretation can be assisted by knowledge of city plans, aspirations of the school authorities and casual observations of how people build their houses, participate in religious activities, and seek out social or leisure satisfaction . Certainly the ambitions of the business, commercial and industrial interests should also be considered . A new addition to an industrial complex, the development of high density residential area, a new highway, and all similar factors will have a bearing on the newly developing park and recreation services. 10 Measurement of Physical Resources The principal ingredient for park and recreation development is open land . Potentially valuable land , forests, prairies, rivers and lakes should be carefully documented . The values for recreation or conservation should be catalogued : the time of need - if a future need - should be forecast. Costs today as well as future costs, and costs of improvement, should be appraised. The second element under physical resources related to buildings, structures, and facilities. In almost any organized community there are physical resources purchased and developed with community funds that would conceivably be useful for recreation purposes. Similarly there are private or semi-private physical facilities which may be used as public recreation resources. An abandoned church, and old residence, a theater, are physical resources that might be acquired through gift, lease, purchase, or tax-delinquency. Commercial, or voluntary agencies' resources may exist that might remove the necessity for the public agency. A commercial ski-tow, a YMCA swimming pool, a church concert hall, are provisions that the public parks and recreation agencies might not have to supply. Although traditionally the Master Plan has been a delineation of physical development, it is becoming more universally acknowledged that if the physical plan is to be implemented , management and operational factors must be included . In other words, the Master Plan should include an analysis of basic community data. It should involve an appraisal of resources, existing and . potential, in comparison with standards. It should project adjustments or new provisions for management, capital and corporate expenditures, and the organization needed to administer the service. For the purpose of this pamphlet, it is not assumed necessary to provide in the Master Plan, detailed physical plans of all of the various sites of the proposed park district. A preliminary design of one or two typical parks; of typical buildings; and a map of suggested park sites might be indicated to give some basis for the projection of financial and management requirements. 12 PART IV Legal Procedures No new public or community service can be inaugurated , nor serve the community well over prolonged periods, without the active support of interested and articulate citizens. The public park and recreation services should be "in the form of an efficient governmental structure complemented with the sustained vigilance and participation of the citizens to keep the tools functioning properly." This implies that to create a park district a citizen's organization should be formed . This organization should preferably be composed of individuals interested in promoting the community's interests. These individuals should be willing to study and learn ; to teach and educate; to endorse and recommend. This body is not intended to "rule by complaint." Its principal purpose should be to foster, promulgate and develop support for the public park and recreation services. As already indicated, its composition should involve the leaders of the community. It should be so structured as to fairly well include a cross-section of the community socially, culturally and geographically. Its size, organizations, incorporation and similar factors are all dependent upon the size and nature of the community. The body will need funds, preferably from contributions, that are properly accounted for periodically, in order to promote the creation of a park district. In the early stages of organizing the park district, this committee should become highly conversant with the need for the services; the various means by which the services can be met, with the advantages and disadvantages of each; and after a decision is made by consensus, to be familiar with the dimensions and other details of the plan to be projected . Creation of a Park District Having determined the desirability of organizing a park district, the „ services of a competent lawyer with some municipal law experience will be required . This lawyer will draft the petition, define the boundaries of the proposed district, and prevent legal errors that invalidate an otherwise successful referendum. U As outlined in The Park District Code, the following legal steps must be observed in order to form a park district: 1 . To qualify the territory must have a population of less than 500,000 legal voters and so lie as to form one connected area, no portion of which shall already be included in an incorporated park district. 2. A petition bearing the signatures of not less than 100 legal voters resident within the limits of the proposed district is filed with the Clerk of the Circuit Court of the County in which the greatest portion of the district lies requesting that the Circuit Judge call an election to submit the proposition of organizing a park district to the voters. This petition must (a) define the territory to be embraced in the district, (b) contain a plat survey of the legal boundaries of the proposed district, (c) set the name of the district, (d ) include an affidavit attesting that notice of intent to petition for formation of a park district has been published , and (e) request the judge, in writing to set a date and time for a public hearing not less than 30 days nor more than 180 days after the date of filing the petition. 3. A petition for the creation of a political subdivision whose officers are to be elected .rather than appointed must have attached to it an affidavit attesting that at least 108 days and no more than 138 days prior to such election notice of intention to file such petition was published within the proposed political subdivision, or if none, in a newspaper of general circulation within the territory of the proposed political subdivision. 4. However, petitions for the submission of a public question to referendum which proposes the creation or formation of a political subdivision must be filed with the appropriate officer or board not less than 108 days prior to a regular election to be eligible for submission on the ballot at such election . - 5. Upon the filing of the petition the Judge is required to set a date, time and place for a hearing upon the subject of the petition. The Clerk of the Court is then required to give a 20 day notice of the hearing on the petition by publication in one or more daily or weekly newspapers having a general circulation within the proposed district. 6 . If the Circuit Judge finds that the petition as filed meets the requirements of The Park District Code, and that the boundaries 14 as set forth in the petition are reasonable boundaries, the Judge is required to order the submission of the question and the election of five commissioners as the governing body of the park district at the next regularly scheduled election as required by the general Election Law, Chapter 46-28-2. 7. The form of ballot is specified in the Code and in addition to the names of nominees must contain five blank lines for write-in votes. 8. Each person desiring to run for commissioner must file his nominating petition bearing the signatures of at least 25 qualified voters, with the Clerk of the Circuit Court. 9 . The return of the election is made to the Circuit Judge who conducts the canvass of the returns and enters an order determining and declaring the results. If the district lies in two or more counties, a copy of the order must be filed with the County Clerk of each county other than that in which the order was entered. The cost of the election on the Proposition to organize a park district is paid by the county or counties in which the district is located .3 10. Within 30 days after the declaration by the court of the result of the election, the five commissioners elected are required to meet and determine by lot the term for which each shall hold office. Two shall serve for six years; two shall serve for four years; and one shall serve for two years, respectively, from the date of the next odd year an election would otherwise be held . 11 . At this meeting of the commissioners, the Board also elects one member as President, and one member as Vice-President, who hold their office for a term of one year. The Board also shall then appoint a secretary and a treasurer, who need not be members of the board , and prescribe their duties and fix their compensation. ` 12. At the first meeting of the commissioners of a newly formed park district, or as soon as possible thereafter, the board should adopt (a) an ordinance prescribing the rules for the conduct of the business of the park district; (b) an ordinance setting forth the regulations and restrictions for the use of the Park system, and eventually (c) a traffic ordinance. Appropriations and Tax Levy Ordinances will also be needed . 'People v. Sackett, 351 III . 363 15 PART V Public Relations and Promotion If the citizens' committee has diligently learned its lessons and the proper legal procedures have been pursued to place a park district proposal on the ballot, implementation then depends upon good public relations and the promotional campaign . Strategy The newcomers on the citizens' committee would be well advised to defer judgment on strategy to the older citizens who have had experience in previous referenda campaigns. The idealist is often shocked with the cynicism revealed as the issue begins to move, and only an understanding of practical politics in planning strategy will prove successful. Nothing can be left to chance, or assumed that because the cause is "good" it will succeed. Strategy will depend upon many local questions: when was the last referendum held and what was the outcome; • what were the strengths or weaknesses of that campaign; • could timing be improved; could interpretative materials be improved; • where and what was the opposition, and/or the support. The citizens' committee in the survey process, and in the soliciting and filing petitions in accordance with legal procedures, will uncover many supporters. Some opposition may be encountered, but often the most effective opposition is never discovered until it is too late to counter. It is an important part of strategy to learn or anticipate what kind of opposition could develop, and plan to effectively deal with it. This phase of implementation calls for clarity, honesty, and frankness in selling, and packaging the issue in such a way that the taxpayer is attracted and wants to support it aggressively. He should not be merely saying "yet" but he should be motivated sufficiently to want to go out and work for passage. Further, planning should be so conceived that individuals can join the band-wagon , and feel they are sharing the accomplishment of civic good . It should be bi-partisan and every man's program! 16 Tactics Strategy will determine the tactics and in the larger cities this could mean a plan as comprehensive as any political campaign. In small cities and villages, funds may not be available to do a sophisticated press-agent job. The small community's task is simpler, fewer persons are involved , communication is often more personal and facile, so nothing is lost in not spending great sums. In either the large or small community, after the general strategy has been determined, implementation becomes a routine promotional campaign. Plans call for the use of all communications media, each carefully coordinated to supplement each other in reaching desired groups with economy in cost and conserving time and energy of the volunteer. Every voter should receive full information in terms he can understand and preferably through sources in which he has confidence. Not only should his doubts and reservations be answered, but he should be stimulated to actively support the measure. The information must appeal to his interest; otherwise, his mind will be closed . There must be sufficient repetition in the form of new or expanded information to prevent his forgetting and to sustain enthusiasm. TLn nnrr nninn nl+nlrl Lin Fhrne ink all marlin • +kA nrnnn rnrlln '.M InnFllrn� It helps to select a special community need around which to identify the need for a park district, such as a swimming pool, ice rink or youth program. It should be explained that the organization of a park district will not automatically supply a pool or a rink, or set up a youth program, but it does provide a taxing body with continuing power to make such goals possible. The committee will prepare a simple brochure, mimeographed statement, or letter that should be sent to every home and citizen . The Illinois Association of Park Districts will, upon request, send committee chairmen copies of brochures used by other communities in organizing a park district, a copy of the latest edition of The Illinois Park District Code, and other materials . A question and answer statement of information is usually very effective. The facts should be stated simply and concisely. Secure the written endorsement of as many groups as possible. Explain what the park district will cost the taxpayer annually in terms of a property owner with a house valued at $20,000 or $30,000 . Give a brief statement of the contemplated services or program. Explain how and by whom the facilities of the district will be administered . Describe the area to be included and give the name of the proposed park district. State clearly the date, hours, and voting places for the election. Other helps include: inserts for grocery snacks the week before the referendum date; transportation to and from the polls; baby-sitting service on election day; also a telephone committee to remind those who have not voted at the half-way mark. Do not depend entirely on printed literature, however well prepared it may be. Person-to-person contacts are very important, especially on a precinct basis. Some communities have followed the precinct plan of organization with a captain and assistants in each. Enlist the assistance of school children and young adults in the distribution of literature, preparation of posters, and other tasks. 18 Some Procedures and Organization Necessary for a Successful Referendum: 1 . The proposition must be based on sound community planning supported by competent legal advice. Competent legal advice, from the beginning , will save costly mistakes and unnecessary delays. 2. Must be built around a definite community need . 3. The need must be understood and realized by every citizen. 4. The cooperation of community publicity media (radio, TV, newspapers), churches, civic, education , fraternal , veterans, and labor organizations must be enlisted. 5. Sufficient time must be allowed to educate the citizenry and "self' the proposition. 6. Facts must be complete, correct, and easy to understand. 7. The Committee must know and tell the truth, and stick to the truth. 8. The integrity and past performance of the candidates for commissioners and members of the community committee must be such that voters have confidence in their recommendations. 9. A careful check-up in the early afternoon of election day should be made to make sure all voters have voted. 10. Free transportation and baby-sitting service is helpful. 11 . Be prepared to answer and refute the arguments of groups and individuals who may attempt to distort or misinterpret the - provisions of The Park District Code. A competent attorney will. be of invaluable help in this area. 19 Some Reasons Why Referenda Fail: 1 . Inadequate Planning. 21 Incompetent legal guidance. 3 . Insufficient "Selling' Time. 4. Combination of park district referenda with city, village, or school elections or referenda. 5. Unresolved conflicts in community needs. 6 . Involvements in controversial community issues. 7. Difficulty of overcoming a tax-conscious public. 8. The false assumption that the proposition will carry without any special effort on the part of the board or sponsors. 9. Lack of sincere enthusiasm particularly on behalf of the original proponents. They start the ball rolling and lose the determination to succeed . Should Rural Areas Be Included: In many campaigns this important question arises. One of the most pertinent answers to the question of why rural areas should be included is because rural residents, are, in fact, a definite part of the community life. The farmer is as much of a businessman as the merchant or professional man on Main Street. He has as great a stake in community progress and planning as anyone living in the corporate limits of a city or town. Modern roads, methods of travel and communications no longer leave the farmer in an isolated world of his own . The farmer has a right to a voice in planning on. a community . ,, "., level , because anything done in the community affects him and his family, just the same as those who live within the corporate city boundaries. By the same token , the rural people are expected to use the facilities which may be provided by creation of a park district, in the same manner they use schools, churches, streets, roads, hospitals, etc. It would hardly seem fair that they should be excluded or segregated in any way from the park district 20 area. They want the same opportunities for themselves and their posterity as the man on Main Street, the laborer in the factory, and rightfully so, it should be. Some communities have experienced difficulty in including rural areas, even though the residents of the rural area will use the facilities of the park district if and when available. If rural area is to be included, person-to-person contacts will be advisable in the rural area. The rural community is often a community-in- transition which in a few years may become industrial-urban. The wisest public policy, the most economical over the long term, is establishment of a park district before urbanization takes place. 21 'v 1s VOT �L Y mhm S SATURDAY, FEBRUARY 25, (YEAR) AT TROY GRADE SCHOOL 8A. Mo To bP. Mo. Protected A Place ®r Play Ares . . ._ On a . Street ®r Non-Commercial Our Children civiti 22 lYHO Q SPCIMOAINO THIS PARK D157RlCTT The Syehel,s p*rM Abalalto baYe•.e .rs apes ® MARKS a 4se niowea re Oriuleafbn saran posts age- be Qy�®� member see from the s earlme help Sa Clubs The ��1i��w/ of ear LProgram • .Ste purpon to re help Wert M [p a Psek Prasesen for the Fy55/AxMI4 seas. Practically 41 of Wt Service Glebe. Vila Cniso. Wiese {H late n Isprfaaal Berlrfm Italian., EaaaMll 4Agaea. City Goeae6, iaau.o- aisl Yuen "a Sekaoi [traadluLLaae eSdu "a .triers hard for each a Perk Dlatrlct y AbM !et The Welfare of FUCC-RHIELU I our amtlnaolly growing ere&. Specimen BAlloe L� . TOO PAM DISm W66PARB O AcAt? sr PARK D 9tifCf en{ue Yi. . El >OHN GAOi4 \ilfl�tCl �P12 El OCRTRUOE MERTON +y. • O We. dACOUELYN WHETSON color melt ? � 19 M EVOCNC P. LEHKUHL • '%e.4' X RALPH G.�S1T�R HG�1 y g When To Vote: Avalp i' 20, EYEAR) ^ SATURDAYt .6:00 ' A.Me-6:00 P'M' Central Grade Sukool GYM w No.Sth and 5th Avenue .- AOGHZLLtr ILLINOIS Owl • nnnn a tot Aerld•nfe W tff LCREST Vote At: h..bfl.. At. WrATS[OC 3WQiY1T'WRIG YpA1' On Route al. North - - CD4E ON ALONG. NCIONEORI q r AecMllr 1`10WI YMe ROGHE3 CENTRAL GRADE SCHOOL .. Hlllcrasl I4eYast* We WAYSIDE FURMT- � " URS MAAT -. to VOTt ^YFS•• for an urgently n.oded ^; PARK DMTMCT for LLr flA66/AOCHEL1t AAEAt 1 TSO1 TEST TSiI 4Eb1 {gS)lII pIIC T'86 QIOSET10 Wb: ffiCCR pflR YLEI ACLaLCbr TCSI TEST TEST Iyhy Y • Park Dinebt H*eNd? To laeare Megel5 tad ran or Mae Iopaeo for am Parka TES 1 YEE1 and Mnvumaa& brvkre for 1W FyQ/0.mblb eras. TCSI - TOM TEaT TICS 1 Who Pqs The GaeN Tac amt v earned a T a Perk arm atho re astlaaal TES 1 TLS1 TaelNtlII to sprat ee et. everyone aYeo {4 apkuD TEST T S A 1 sarmgk aM P.rk-Dinrlct. Tsai TES 1 trust to the Purpose d e Park D 4*04:1T To pra•AIs f¢Attlas Td etpervivar?' roarmtlwl ear. TCE 1 Twat TEST rites for art W ToaPie te the Flats/RoekoVe sees ® a TCS I TEST T S A 1 Tar ureuad Mel*. TEST TEST Why 4d s park DISUACt asedod NOWT . :. To aePand ktpy needed hasaWll fields. Parks: S wtna . "• TCA I �_..� :.:.. . Tsai "f reentries, Monte and Campiy sre:ood; ass PPeaf4y TC51 TrAt TSAI Ts A 1 a larure Cane Canna Mr_wr ever.grawyp Mu. TCE t TLS 1 Can a Park Wstrlct Accept CsetelkaLLmsT Tam, It Weald he auto b secs" CpntrlkWmt W Fad goal T SS 1 TSB 1 money from rublit glrlted cid"na emit industries in ear TEST TEXT - F1,4 11tacklle At". TEST 1=5 I TEST ISO ] on other ourreundW Arnc Mrs a Yaa. Our area to the atal are m Nf SWIM That dazes not TEST TEST Park District M•s such & pork Motrletl't yeaple eniey their Isle- 4CE 1 TEOT sere time. TESf YES t ;.ha EupH 4 areaa a Park motric rl•r Comm ysimere *&acted by Mae "Piers of 11's V1101-. re1- TCS I TES 1 eict. Tkoe Cem..d.•la+eu are Savarod uy tie yea at TES 1 TICS r TEST She data el 5{Imle. YES1 TEST tngAT ABOUT COST? THE CMT 6 VERY NOMINAL. TM rate 10 Wt 3" Mr YES T _ YES 1 $100.00 valuaNmof the felt fair cash value, as *quaHrad TES 1 YEb1 - m owned by eke P*partmeat M As•eme. TEST YES I. TEE 1 BLE $AMPLE BAl1418 Far "a geed or War Area sale le very little 1e My to kA YES 1 VICAl YEO 1 ON YHE BACK PAGEI eeakemraeea m *van Weer Piece to lira. Work sad Play. YEE I 23 THE ISSUE ;Via 9n/0" Lnm Pr DIanIH Is r MN tls LM nFw l«a « l 1 Earn s Its r L.d 1•rMdrYa. hh Jw• N L• pirry W WM d rIF4« (/W'Vi6�if• Ia Iq•r4 Ass Fri widA4ra r TI 111a vJr !.x..wd e 0 11wwr P.d. — _ •-r L. sT" or .r r.dJrh Lu r wL TEE ti dr Banw1 Prk Diana. H p � 1.1�� ��tl�i M1d der0.ildF 1 PaGo L MIM M srrJlaF Pm• 1 , lAauY IFN E• M sM wra= aLeNJ Er dwF sr.Jlw r«u eL. . 1 t I 1 .r.wgi L Idw1••rrlydFaa i.w ILar _ nw «d M MFnr Fr•.InMe. - _ 1rILn Ir1a M .r11M F•PLH«.I IL r 1 WHY A PARK DISTRICT? � TL rFr11+w r . w.4 A.ua M 1 �- rJ.w+l. wMidwarH.�aP+•�Frir deFw «:.xl rJ.r#aa FrY M xsalr.al Jtlu1Na I s � 111 .n•el Jra4iL rlw�a d L i—Id- « -- .—nla• 11 .1.. .111 WHO WILL PAY, FMSM rya .aJ r..Ja wrwlw r all eH11ru. Aq ww11v earn «dM qra Lad «w .l d. 1.14 Jlanin m dra L w PRE. . ARK WHO RUNS A PARK DISTRICT? F•o "r`o «J « w"..1 Tira LM.n Pro la w M A Pro aehla is F•`r••d N Bw a: 'M Fsdnl«ra _ �P:ry . �r Tx••Ir•. Tw s.. �laalrrr•. rldrr ra11arJ Iw a F sr r Sim d w IL, I•Lx f wu r L, N A " N1Md s . T Goal« r al PTb «Ah Fr M 4148- qeJ N le,," M P• E rL b miss eYML M • N • hL hr r..aral yrn4rF F!•Pxw F•r BsILn Pr1} Df•nln dr Ilr 11PAL a Fella LrJ hd r Y ww/wPIINW GoP«FIF: 11 M 1 a4a• Pa slw rx Is ranlr«x. Irwalsrl Gor.i 11rra1«a M ILe vlq•F• Fhd of Tlrlry 6+d1' I..la aJ T!• wLaw N iB.gCB. W. Ir• L M. .«s. M Fro a« b [rlaaLr.Go a ar Nrrd aH11MIL r«Id Nov it Px faa JilHrrl 1«1L a1•J Goa M M+ p11. - WHAT ARE THE BENEFITS? A F..4 dN«in x1.•1 11 dr1 rd •w1a 11.. 0aa4 and w1rr44111n rid CL •aB.N and Ls le w'AA1 r•1nr �IyppSt v P woti.na r/M . MI«a•d s x a SP CT Pu4 lirdrlla.•ltlrwly(sIBIN•; "saw' o1YJ.px' pt��tgCRtC/ 11.-rd wr (#1.rlre.arnw D 1 8Aa= a l.•:Br:.. 1 MIEII M r+•J. .I ryM. � � r/�+� O Aq P,Tt� _jp1pt . Frrrn.wd .. 8111 Lru.D:.l E[wr cosso1•` and .H.x w•..1 «J MdiviLdl; r4a• p ® �y r� y �• yr �\ FJH' ,.,y.IwM • 4 x ,.n .rx.nfM Gold p Ww, Fr4 ® M R B L G E a� r.d e i d (rilili« Iw4N 1 . � L.'NptpA'CT' d nrx F.N61a dr a Arx M e a.� Eg fir •rslnlry rids) Mti w.dd.• a YA Rk - O CATdp LdrM P••e.n xs•�d.1 Lira Par1F CAldptpA'F1 nxJ1 a I l d•MSI. 1 is W"O.ri ny x1:1, rivsrra xd rw1 r«•. 1 ® A'R 1 ST' RI FD4 `�A„Dtp.E1 WHERE AND WHEN TO VOTE Brn.11 Fiad snf 1r R.4 IA x116#11; MPI. D.dN Cr.rnlry CI.d M •• Q ll Psv, eanry "Jxn, JeurGor IM- , Pat," pla s willrA• er•n I os . &M AAl «a IlL WHO CAN VOTE? All #1664111 nidin d• L dwtws of Its xKeud Bc"111" Pe4 Di1/riH a.e r• 21 yn•a of 4 r ..... Lw lived In 81 Snx I IHiwa b l Yw. C•nM a C«4 w Cr1ry 1 P.PM L W J.y1 r d in IM d.• #ix a a J.. . wo 1111100 is THE BARTLETT if n9lslr••d. rr Tl,, lrrnr:r .l As Bw•I.r# Pri Di. PARK 0lSTRICi COMMITTEE Goia L. Lr ...d...a L *• Lux. CN4. URGES ALL CUALfflEO VOTERS 1(1.n.N. 8111111 B•Ixrrwm TAss , As evlNrl PrrrrTrdr A•x., V.L.IIr. F:,. 0.xrl:wnl, d• L.1N1# V:II.a Bm.a .l T.eu..1. nd d• V:ll p Pn.anr. 4e BIr.nMn.. 24 � t ■ aL \} -- !` A; ! t o \. � � . �\ \ • Tf:MIX liv � . �� ¥ ¥ '4-4, PART VI After the District is Created - The First Year Commissioners of newly organized Park Districts who spend their first few months in developing a personal park philosophy are those who are most successful in their tasks, and who are the happiest. It is necessary to know the people and their needs, and the physical condition of the community. It is important to visit other Park Districts, preferably of similar size, and who operate under similar conditions. New Commissioners should attend any and every meeting where others, or park administrators might be in attendance. They will find that people generally are willing to share their experiences. Many new districts are voted into existence because of some specific need within the community. Perhaps a particular piece of land is threatened to be developed commercially that would serve better for park purposes. Or, a group has suddenly awakened to the desirability of setting aside recreational areas before all available vacant land is developed for private use. It may be that a community desires to develop a recreation program and that a setup under the Park District Code appears to be the best way to achieve this goal . In such cases, a new Board has definite tasks to perform as soon as it is legally possible. Early after organizations, the new Board should think in terms of a long range program. They should prepare a blue print for the future orderly development of their park system. This will serve as a guide for themselves as well as for future Boards. The preparation of a plan is often guided by professional firms but, it is the function of the Board to reflect the needs and the wishes of the people so the planner does not impose upon the community an "Ivory Tower" concept of community needs. Increased costs of land and facilities dictate the need for careful and continued study of the availability of funds from sources other than local taxes. Federal and State programs involving grants and/or loans should be explored . Fees and charges for some types of facilities and services are now an accepted practice. Donations of land as well as money from individuals, industry and foundations might well supplement tax income and help Park Boards achieve goals not otherwise possible. 26 New park commissioners, in development of a philosophy, must know that their function is to establish policy. As their District becomes stronger financially and grows in size, they should employ a competent administrator whose responsibility it is to see that those policies are carried out. The laws provide that a District must start its fiscal year without money, live on anticipated income for a full year, and end the fiscal year the same as they started - without funds. A new District would be better off to avoid the issuance of tax anticipation warrants. . As a matter of public policy, keep the public informed of the action and the thinking of the new Board. An enlightened public is more inclined to be of help at referendum time than a public that is kept in the dark, and then suddenly is requested to give approval to bond issues. The elected commissioner may delegate someone to notify the office of the Illinois Association of Park Districts of the result of the election and the names and addresses of the elected commissioners. The Association office will then place the names of the commissioners upon the mailing list to receive copies of pertinent materials and will discuss the many benefits available through Association membership. 27 APPENDIX SUGGESTED LEGAL FORMS FOR THE ORGANIZATION OF A PARK DISTRICT UNDER THE PARK DISTRICT CODE 28 A. SUGGESTED FORM FOR PETITION FOR ORGANIZATION OF A PARK DISTRICT IN THE CIRCUIT COURT FOR THE JUDICIAL CIRCUIT OF ILLINOIS , COUNTY, ILLINOIS IN THE MATTER OF THE ORGANIZATION OF A PARK DISTRICT TO BE KNOWN AS NO. THE PARK DISTRICT TO THE CIRCUIT JUDGE OF THE JUDICIAL CIRCUIT OF ILLINOIS, COUNTY, ILLINOIS PETITION FOR ORGANIZATION OF THE PARK DISTRICT We, the undersigned legal voters, resident within the limits of the territory hereinafter described and proposed to be incorporated as a park district under the Park District Code, respectfully represent as follows: 1 . The undersigned are more than 100 of the legal voters resident within the limits of said proposed park district. 2. Said territory is contiguous territory and lies within the Counties of and Illinois. 3. The greatest portion of the territory within the limits of said proposed district lies within County, Illinois. 4. Said territory has a population of less than 500,000 inhabitants . 5. Said territory, although not coterminous, closely approximates the community served by which has an assessed valuation of approximately million dollars. 6. Said territory contains no'territory contained in any other incorporated park district. 7. The territory proposed to be incorporated as a park district as aforesaid is described as follows: 29 The following described land situated in County, Illinois: 8. The name under which the park district is proposed to be organized is THE PARK DISTRICT. WHEREFORE, the undersigned do hereby request this Honorable Court to set a date, time and place for a public hearing on the subject of this petition not less than 30 days and not more than 180 days from the date of the filing hereof, that notice of such hearing be given , that at such hearing this Honorable Court order an election to submit to the legal voters of said proposed park district the question of the organization and the establishment of said proposed park district, and that this Court order the giving of notice of such election, all as provided by statute. Name Address 1 . 2. 3. 4. (At least 100) STATE OF ILLINOIS COUNTY OF SS. (Insert name of person circulating petition and making affidavit) do hereby certify that I am a registered voter of the proposed park district, that I reside at in the (City) (Village) of Zip Code County of in the State of Illinois, and that the signatures of this sheet were signed in my presence, and are genuine, and that to the best of my knowledge and belief the persons so signing were registered voters for the proposed park district described herein, and that their respective residences are correctly stated as above set forth. (This line for Signature of Person Circulating Petition and Making this Affidavit) 30 Subscribed and sworn (or affirmed) to before me this day of A. D. 20 . NOTARY PUBLIC (SEAL) My commission expires on: SHEET NO. 31 B . SUGGESTED FORM FOR NOTICE OF PETITION TO FORM A NEW PARK DISTRICT A petition for the creation of a political subdivision whose officers are to be elected rather than. appointed must have attached to it an affidavit attesting that at least 108 days and no more than 138 days prior to such election notice of intention to file such petition was published within the proposed political subdivision , or if none, in a newspaper of general circulation within the territory of the proposed political subdivision in substantially the following form: NOTICE OF PETITION TO FORM A NEW Residents of the territory described below are notified that a petition will or has been filed in the Office of requesting a referendum to establish a new to be called the The officers of the new will be elected on the same day as the referendum. Candidates for the governing board of the new may file nominating petitions with the officer named above until The territory proposed to comprise the new is described as follows: (description of territory included in petition) (signature) Name and address of person or persons proposing the new political subdivision. *Failure to file such affidavit, or failure to publish the required notice with the correct information contained therein shall render the petition , and any referendum held pursuant to such petition , null and void . .3 C. SUGGESTED FORM FOR ORDER SETTING THE PUBLIC HEARING IN THE CIRCUIT COURT FOR THE JUDICIAL CIRCUIT OF ILLINOIS, COUNTY, ILLINOIS IN THE MATTER OF THE ORGANIZATION OF A PARK DISTRICT TO BE KNOWN AS NO. THE PARK DISTRICT BEFORE THE CIRCUIT JUDGE OF THE JUDICIAL CIRCUIT OF ILLINOIS , COUNTY, ILLINOIS ORDER SETTING PETITION FOR PUBLIC HEARING A Petition having been filed in the Office of the Clerk of the court of County, Illinois, on the day of , 20_ petitioning the undersigned Circuit Judge of said County to cause the question to be submitted to the legal voters of the proposed Park District as to whether they will organize as a General Park District under the provisions of The Park District Code (70 ILCS, 120512-1 through 2-13), and requesting the setting of a hearing on the subject of the said Petition pursuant to the provisions of Paragraph 2-3 of the said Park District Code, and the Court having considered the contents thereof and upon consideration of the same, IT IS HEREBY ORDERED that a hearing upon the subject of the said Petition is hereby set in the Circuit Court for the Judicial Circuit of Illinois, County, Illinois, on the _ day of , 20_, at o'clock M : and IT IS FURTHER ORDERED that notice of such hearing shall be given by the Clerk of the Court in the manner as provided by Paragraph 2-3 of The Park District Code. ENTER: Circuit Judge of the Judicial Circuit of Illinois, County, Illinois 33 D . SUGGESTED FORM FOR NOTICE OF HEARING IN THE CIRCUIT COURT FOR THE JUDICIAL CIRCUIT OF ILLINOIS, COUNTY, ILLINOIS IN THE MATTER OF THE ORGANIZATION OF A PARK DISTRICT TO BE KNOWN AS NO. THE PARK DISTRICT Pursuant to Order of the Circuit Court entered in the above matter on 20_, you are hereby notified that a public hearing on said petition will be held in the Circuit Court of County, Floor, County Building, , Illinois on 20_ at o'clock _M . Clerk of the Court (70 ILCS 1205/2-3.) 34 E . SUGGESTED FORM FOR ORDER CALLING THE ELECTION IN THE CIRCUIT COURT FOR THE JUDICIAL CIRCUIT OF ILLINOIS , COUNTY, ILLINOIS IN THE MATTER OF THE ORGANIZATION OF A PARK DISTRICT TO BE KNOWN AS NO. THE PARK DISTRICT ORDER CALLING ELECTION THIS CAUSE coming on to be heard on the PETITION FOR ORGANIZATION OF THE PARK DISTRICT petitioning to cause the question to be submitted to the legal voters of the proposed Park District whether they will organize as a General Park District of the Park District Code and the Petitioners being represented in court by their counsel and the court having made careful examination and inspection of the Petition and the Notices on file and having made careful examination and inspection of the Petition and the Notices on file and having heard the testimony and arguments thereon, and upon due consideration of the same found : 1 . That the Petition and Notices are in proper law and jurisdiction is thereby conferred upon the undersigned Circuit Judge of County to call an election as requested in said Petition. 2. That the Petition is signed by not less than 100 legal voters resident within the limits of such proposed park district; the territory of the proposed park district contains no territory contained in any other incorporated park district; the territory forms one connected area and all lies within County, Illinois; the territory has a population of less than 500,000 inhabitants; the Petition clearly defines the territory intended to be embraced in such district and the boundaries as defined are reasonable for the formation of a park district; the Petition sets forth the name of such proposed district; and the Petition includes the required affidavit attesting that notice of intent to petition for formation of a park district has been published in the a newspaper published in the county wherein the territory is located as required by the general election law. 35 3. That the hearing on the Petition took place on a date not less than 30 days and not more than 180 days after the date of filing of such petition on and that notice of the time and place of such hearing was given by the Clerk of the Circuit Court at least 20 days prior to the date fixed for such hearing by weekly publications thereof starting and ending in the a weekly newspaper having a general circulation within the proposed park district territory. 4. That the Petition should be granted and an election called in the territory described in Exhibit A attached to the Petition . IT IS THEREFORE ORDERED A. That the election be held in the territory of said proposed Park District on the date of the next regular election, and that each legal voter residing within the limits of the proposed " " have the right to cast a ballot in such election. B. That the ballot to be used at such election be in substantially the following form: OFFICIAL BALLOT Proposition for Organization and Establishment of Park District to be lmown as " Park District". For Park District Against Park District 36 For Park Commissioners (Vote for five) Names C. The Clerk of the Circuit Court is to certify the proposition and offices to the proper election authority which shall conduct such election at the time and in the manner provided by the general election law. D. That the ballots so cast be received , returned and canvassed as is provided by law. E. That the Judges of said election return the ballots and original poll books with a certificate showing the result of the election to this Court, which shall canvas the returns and enter a judgment of record determining and declaring the results of the election. F. That the certification of such election be given by the Clerk of the Court in the manner provided by Section 2-4 of the Park District Code. DATED this _ day of 20_. Circuit Court Judge 37 F. SUGGESTED FORM FOR STATEMENT OF CANDIDACY --ATTACH TO PETITION-- STATEMENT OF CANDIDACY NONPARTISAN NAME ADDRESS-ZIP CODE OFFICE CITY OR DISTRICT STATE OF ILLINOIS, ) SS. County of ) 1 , , being first duly sworn (or affirmed), say that I reside at Street, in the City or Village of (Zip Code in the county of , State of Illinois; that I am a qualified voter therein, that I am a candidate for election to the office of park commissioner in the Park District to be voted upon at the election to be held on the day of A. D. 20_; and that I am legally qualified to hold such office and that I have filed (or I will file before the close of petition filing period) a Statement of Economic Interests as required by the Illinois Governmental Ethics Act and I hereby request that my name be printed upon the official ballot for election for such office. (Signature of Candidate) Subscribed and sworn (or affirmed) to before me by who is to me personally known, this day of A. D. 20_ (SEAL) , . NOTARY PUBLIC My commission expires: 38 G . SUGGESTED FORM FOR NOMINATION PETITION FOR PARK COMMISSIONER PETITION FOR NOMINATION OF PARK COMMISSIONER IN THE CIRCUIT COURT FOR THE JUDICIAL CIRCUIT OF ILLINOIS, COUNTY, ILLINOIS To the Circuit Judge of the Circuit Court of the Judicial Circuit of Illinois, County, Illinois We, the undersigned registered and qualified voters residing within the limits of the territory proposed to be incorporated as a park district under the provisions of The Park District, do hereby petition that the following named person shall be a Nonpartisan Candidate for election to the office hereinafter specified , in the political division aforesaid , to be voted for at the Election to be held in connection with the initial organization of aforesaid park district on the day of A.D. , 20_. NAME OFFICE ADDRESS-ZIP CODE NAME STREET AND NUMBER (In the CITY, TOWN OR COUNTY city. of 10,000 or over) VILLAGE 39 STATE OF ILLINOIS ) SS. County of ) I , (Insert name of person circulating petition and making affidavit) do hereby certify that I am a registered voter of the political division for which the candidate is seeking election , that I reside at Street, in the (City) (Village) of Zip Code , County of in the State of Illinois, and that the signatures on this sheet were signed in my presence, and are genuine, and that to the best of my knowledge and belief the persons so signing were registered voters of the political division in which the candidate is seeking election, and that their respective residences are correctly stated as above set forth. (This line for Signature of Person Circulating Petition and Making this Affidavit) 40 Subscribed and sworn (or affirmed) to before me this day of .A.D. , 20_. NOTARY PUBLIC (SEAL) My commission expires on: SHEET NO. (70 ILCS, 1205/2-9) 41 H . SUGGESTED FORM FOR ORDER AS TO ORGANIZATION OF A PARK DISTRICT IN THE CIRCUIT COURT FOR THE JUDICIAL CIRCUIT OF ILLINOIS , COUNTY, ILLINOIS IN THE MATTER OF THE ORGANIZATION OF A PARK DISTRICT TO BE KNOWN AS NO. THE PARK DISTRICT ORDER AS TO ORGANIZATION OF THE PARK DISTRICT On this day of 20_, the Judges at the election held on 120 for the purpose of determining whether or not the legal voters resident within the territory therein described would organize as a General Park District, under the Park District Code, to be known as the Park District, and to elect five commissioners to serve for said election was duly given by Clerk of the Court of the Judicial Circuit, County, Illinois. The undersigned thereupon has canvassed said returns and makes the following statement of the result of such election, namely: Number of votes cast in such election Number of votes "for Park District' Number of votes "against Park District' Number of votes "for Park Commissioners" "Commissioners" "Commissioners" "Commissioners" "Commissioners" " Commissioners" And it now appearing to the undersigned that the majority of votes cast in said proposed district is in favor of the formation and organization of said proposed district. IT IS THEREFORE ORDERED that said proposed Park District, the territory of which is as follows: 42 The following described land , situated in County, Illinois: AND ALSO: shall be deemed organized and incorporated under the provisions of the Park District Code. IT IS FURTHER ORDERED that and were the five persons who received the highest number of votes for commissioner at such election , and each of whom the undersigned finds to be a legal voter of and residing within said district be and the same are hereby declared the commissioners of said District. IT IS FURTHER ORDERED that the foregoing statement of the result of said election be entered on the records of the Circuit Court of said County, Illinois. IT IS FURTHER ORDERED that if no proceeding to contest said election is filed within 60 days from this date, all ballots used in said election shall be destroyed by the Circuit Court pursuant to the provisions of the Election Code, Circuit Judge STATE OF ILLINOIS COUNTY OF SS. I , Circuit Judge within and for the County and State aforesaid, do hereby certify that on this date the Affidavit of Voters and Tally Sheets for the election held on 120 were opened and the returns of the election canvassed by me, and I further certify that the foregoing is a true and correct statement of the results of said election and a correct abstract of the votes passed for and against the organization of said Park District and for Park Commissioners at such election, as is shown by the returns made to me by the Judges of said elections. 43 IN TESTIMONY WHEREOF, I have hereunto set my hand in the County on the day of 120 . Circuit Judge County, Illinois (70 ILCS 1205/2-6) 44 I . FINANCING AUTHORITY FOR PARK DISTRICTS (OF LESS THAN 500,000 INHABITANTS) Airport 70 ILCS 1205/9-2b .075% (7-1 /2¢ per $100 of assessed valuation). AUTHORIZED BY REFERENDUM ONLY. **Aquarium and Museum 70 ILCS 129012 .03% (3¢ per $ 100 of assessed valuation). Limited to museum purposes only. Maybe increased from ..03% to .07% (7¢ per assessed valuation) by backdoor referendum in Park Districts with a population less than 500,000; *Corporate 70 ILCS 1205/5-1 . 10% (10¢ per $100 of assessed valuation) or the rate limit in effect on 7- 1 -67, whichever is greater. Rates do not include tax for bonded indebtedness and taxes authorized by special referenda. Corporate (Additional) 70 ILCS 1205/5-3 25% (25¢ per $100 of assessed valuation). AUTHORIZED BY REFERENDUM ONLY. Conservatory 70 ILCS 105/5-7 .05% (5¢ per $ 100 of assessed valuation). AUTHORIZED BY REFERENDUM ONLY. **Handicapped - Joint Recreation Programs 70 ILCS 1205/5-8 .04% (4¢ per $ 100 of assessed valuation). District must participate in joint recreation program with another taxing district. May not be levied in area where levied by municipality. 45 Health , Safety, Handicapped Access and Energy 70 ILCS 1205/5-10 . 10% (10¢ per $ 100 of assessed valuation). To pay for alterations and repairs required by lawful order of any agency, other than a park district board , when sufficient funds are not available. AUTHORIZED BY REFERENDUM ONLY Paving and Lighting, Streets and Roadways 70 ILCS 1205/5-6 .005% (.5¢ per $100 of assessed valuation). SUBJECT TO BACKDOOR REFERENDUM ONLY. Playground. and Recreation Commission 70 ILCS 120515-2a, 1205/5-2b .09% (9¢ per $ 100 of assessed valuation). Park District assumes rate being levied by city, village or incorporated town upon a 2/3 of the park board and the governing board of the city, village or incorporated town to merge the Playground and Recreation Commission with the Park District. Police System 70 ILCS 1205/5-9 .025% (2-1 /2¢ per $100 of assessed valuation). Subject to backdoor referendum. May not be levied by any district not participating under the Police Training Act. Public Benefit 70 ILCS 1205/7-5 .025% (2-1 /2¢ per $100 of assessed valuation). To pay public benefit installments assessed against the park district. (For Special Assessment ,,,, , Projects only.) AUTHORIZED BY REFERENDUM ONLY. *Recreational Progams 70 ILCS 1205/5-2 .075% (7-1 /2¢ per $100 of assessed valuation). May be increased to , 12% ( 12¢ per $ 100 of assessed valuation) BY REFERENDUM ONLY. 46 Recreational Programs (Additional) 70 ILCS 1205/5-3a .25% (25¢ per $ 100 of assessed valuation). AUTHORIZED BY REFERENDUM ONLY. Working Cash Fund 70 ILCS 1205/11 .2-2 .025% (2-1 /2¢ per $ 100 of assessed valuation). May be levied for a maximum of four years. Park Districts that levied this tax in previous years are also limited to a total of four years including back years. SUBJECT TO BACKDOOR REFERENDUM. BONDS AND INTEREST Airport 70 ILCS 1205/9-2c, 1205/6-6 No rate limit. But rate for bonds is set off against rate allowed for Airport Fund unless improvements are required to conform to federal or state standards. If tax exceeds Airport Fund rate, then only rate for bonds will be extended. AUTHORIZED BY REFERENDUM ONLY. Corporate 70 ILCS 1205/6-211205/6-311205/6-47 12-5/6-6 No rate limit. General obligation non-referendum debt is limited to .575%. Referendum required to exceed .575% of equalized assessed valuation . Highways 70 ILCS 1310/7, 1310/9 No rate limit. REFERENDUM REQUIRED not to exceed $20 million or 5% of assessed valuation , whichever is less. 47 Playground and Athletic Field (Living War Memorial) 70 ILCS 127512, 1275/3, 1275/10 No rate limit. Bonds issued to match grant or donation. If amount of bond issue exceeds $5,000 or .066% of taxable property. AUTHORIZED BY REFERENDUM ONLY. Refunding 70 ILCS 1205/6-11127011 , 1270/2 No rate limit. To repay existing indebtedness. * Tax rates permitted without referendum **Tax rates permitted without referendum, but requiring specific facilities, activities, responsibilities, or intergovernmental agreements. 48 J . FOR GUIDANCE IN GETTING STARTED, THE FORM BELOW SHOULD BE FILLED OUT AND SENT TO THE ILLINOIS ASSOCIATION OF PARK DISTRICTS , 211 EAST MONROE STREET, SPRINGFIELD, ILLINOIS 62701 . - Date TO: Illinois Association of Park Districts Gentlemen: Be advised of the organization of the Park District, City (Corporate Name) County(ies) Address (Mailing address of District) Telephone Number Date of Organization The following is a list of the elected Commissioners of our Park District: President Vice President Other Commissioners The following is a list of officers appointed by the Board of Commissioners to serve this new District. Superintendent or Director of Parks and Recreation Secretary Treasurer Information Furnished By Official Title General Information: Assessed Valuation Population Acres Owned Park Sites Buildings Owned 49