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Public Works Packet 2008 03-18-08 2`�eov C 1 o United City of Yorkville J a T 800 Game Farm Road ESL , ` 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 Fax: 630-553-7575 �2 <1,E AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, March 18, 2008 6:00 p.m. City Hall Conference Room Presentation: None Minutes for Correction/Approval: February 19, 2008 New Business: 1. PW 2008-39 E-Waste Collection Discussion 2. PW 2008-40 Engineering Enterprises, Inc. — Hourly Rate Increase 3. PW 2008-41 No-Idling Policy Items Recommended for Consent Agenda: 1. PW 2008-42 Water Department Report for January 2008 2. PW 2008-43 Water Department Report for February 2008 3. PW 2008-44 Yearly MFT General Maintenance Appropriation 4. PW 2008-45 Palmer Court Roadway Improvements — Bid Results 5. PW 2008-46 Rt. 34/Sycamore Temporary Traffic Signal — Change Order #1 6. PW 2008-47 In-Town Road Program (Phase 2 Utilities) — Change Order #5 7. PW 2008-48 Autumn Creek (Rt. 34 Improvements) — Bond Expiration 8. PW 2008-49 Raintree Village Unit 5 — Letter of Credit Expiration 9. PW 2008-50 Raintree Village Unit 6 — Letter of Credit Expiration 10. PW 2008-51 Grande Reserve Unit 12 — Letter of Credit Expiration 11. PW 2008-52 Grande Reserve Unit 12 — Site Occupancy Letter of Credit Release Public Works Committee March 18, 2008 Page 2 12. PW 2008-53 Grande Reserve Unit 13 — Letter of Credit Expiration 13 . PW 2008-54 Saravanos Properties — Sitework Letter of Credit Reduction # 1 14. PW 2008-55 Saravanos Properties — Earthwork Letter of Credit Reduction #3 15 . PW 2008-56 Raging Waves — Letter of Credit Reduction #2 16. PW 2008-57 Bristol Bay Phase 1 (Units 1 -8) — Earthwork Bond Reduction #2 17. PW 2008-58 Bristol Bay Unit 4 — Final Acceptance & Bond Reductions Old Business: 1 . PW 2007- 104 Heustis Street Ornamental Lighting — Discussion Additional Business: UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, March 18, 2008 6:00 PM CITY CONFERENCE ROOM - ------------------- ------------------ ----------------------------------------------- - ---------------- MINUTES FOR CORRECTION/APPROVAL: 1 . February 19, 2008 ❑ Approved ❑ As presented ❑ With changes --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: ----------------------------------........---------------------------------------------------......................-------------------- 1 . PW 2008-39 E-Waste Collection Options ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes ..................-------------------------------------------------------------------------------- ------------------------------------- 2. PW 2008-40 Engineering Enterprises, Inc. — Hourly Rate Increase ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3 . PW 2008-41 No-Idling Policy ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ITEMS RECOMMENDED FOR CONSENT AGENDA: ---------------------------------------------------------------------------------------------------------------------------- ----------- 1 . PW 2008-42 Water Department Reports for January 2008 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes -------------------------------- ---------------------- ------------------------------- - ----------------------------------- - 2. PW 2008-43 Water Department Reports for February 2008 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------..................................... 3 . PW 2008-44 Yearly MFT General Maintenance Appropriation ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------- ------------------------------------------ 4. PW 2008-45 Palmer Court Roadway Improvements — Bid Results ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 5. PW 2008-46 Rt. 34/Sycamore Temporary Traffic Signal — Change Order #1 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 6. PW 2008-47 In-Town Road Program (Phase 2 Utilities) — Change Order #5 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes ----------------------- ------------------ ------------ .........................-................. -------------------- 7. PW 2008-48 Autumn Creek (Rt. 34 Improvements) — Bond Expiration ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes ..................------------------------------------------------------------------------------------------......................... -- 8. PW 2008-49 Raintree Village Unit 5 — Letter of Credit Expiration ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 9. PW 2008-50 Raintree Village Unit 6 — Letter of Credit Expiration ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes .......................---------------------------------------------------------------------------------------------------------------- 10. PW 2008-51 Grande Reserve Unit 12 — Letter of Credit Expiration ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------............................... 11 . PW 2008-52 Grande Reserve Unit 12 — Site Occupancy Letter of Credit Release ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes -------------------- ---------------- --------- -- ---------------------------------- -------------- ------------ 12. PW 2008-53 Grande Reserve Unit 13 — Letter of Credit Expiration ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes ------------------------......-------------------------------------------------------------------------------------------.............. 13 . PW 2008-54 Saravanos Properties — Sitework Letter of Credit Reduction #1 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes ------------------ ----------------- ------------ --------------------------------------------------------------------------- 14. PW 2008-55 Saravanos Properties — Earthwork Letter of Credit Reduction #3 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes -------------------------------------------------------.................------------------------------------ --------------------------- 15. PW 2008-56 Raging Waves — Letter of Credit Reduction #2 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes ---------------------------------------------------------------------------------------------------------------------------............ 16. PW 2008-57 Bristol Bay Phase 1 (Units 1 -8) — Earthwork Bond Reduction #2 ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes ------------------------------------------------------------------------------------------------....................................... 17. PW 2008-58 Bristol Bay Unit 4 — Final Acceptance and Bond Reductions ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes -------------------------------- ---------- ----------------- ----------------------------------------------- ------------------ OLD BUSINESS: ------------------ ------ ------------------------------------------------------------- - ----------------------------- - 1 . PW 2007- 104 Heustis Street Ornamental Lighting — Discussion ❑ Moved forward to CC consent agenda? Y N ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- Page 1 of 3 UNITED CITY OF YORKVILLE DRAFT PUBLIC WORKS COMMITTEE MEETING TUESDAY, February 19, 2008 6:00 P.M. City Hall Conference Room PRESENT: Alderman Joe Besco, Chairman Dave Mogle Alderman Joe Plocher Laura Haake Alderwoman Robyn Sutcliff City Administrator Brendan McLaughlin City Engineer Joe Wywrot Brad Knell Public Works Director Eric Dhuse Hary Knell Brian DeBolt Peg Knell Vinue Rosanova, Dommermuth, Bristal, Cobire & West Jason Humm, Jaylar Corp. John Tomasik, Kendall Land Development The meeting was called to order at 6:00 pm. by Joe Besco. Presentations: None. Minutes for Correction/Approval: January 3, 2008 — The minutes were approved. New Business 4. PW 2008-13 Game Farm Road Sidewalk — There was some opposition to having sidewalk along Game Farm Road North of the High School. There will not be a crossing guard at the proposed crosswalk and the students would have to cross the exit to the High School where all the bus and parent traffic must go. The consensus was to eliminate the sidewalk from the plan North of the High School. This will move on to City Council. 7. PW 2008-16 Amended Park Development Standards — Laura Haake talked about some of the changes. This will move on to City Council on Consent Agenda. 13. PW 2008-22 Kendallwood Estates — Water main Reimbursement Agreement — This will move on to City Council on Consent Agenda. 14. PW 2008-23 Kendallwood Estates — IDOT Highway Permit No. 2 - This will move on to City Council on Consent Agenda. 1. PW 2008-10 Water Department Reports for November 2007 - This will move on to City Council on Consent Agenda. 2. PW 2008-11 Water Department Reports for December 2007 - This will move on to City Council on Consent Agenda. 3. PW 2008-12 Monthly Tool Inventory for January 2008 — This will be changed to a quarterly report. It is informational only. No further action is needed. 5. PW 2008-14 Disposal of Vehicles — No action is needed at this time. 6. PW 2008-15 Snow Operations — There was a discussion on replacement mailboxes. There was also discussion on keeping the bus stops clear from snow. 8. PW 2008-17 Sunfield Restaurant — Rt. 34 Sidewalk Easement - This will move on to City Council on Consent Agenda. Page 2 of 3 9. PW 2008-18 Tuscan Plaza — Plat of Easement - This will move on to City Council on Consent Agenda. 10. PW 2008-19 Kendall County Courthouse Expansion — Plat of Easement - This will move on to City Council on Consent Agenda. 11. PW 2008-20 Kendall Marketplace — Plats of Easement (Lots 1, 54, & 55) - This will move on to City Council on Consent Agenda. 12. PW 2008-21 Morgan Street Town homes — Plat of Development & Easements - This will move on to City Council on Consent Agenda. 15. PW 2008-24 Fox Hill Unit 7 — Final Acceptance - This will move on to City Council on Consent Agenda. 16. PW 2008-25 Gawne Lane Water main and Roadway Improvements — Change Order #1 - This will move on to City Council on Consent Agenda. 17. PW 2008-26 Countryside Parkway (E. Kendall — Center Parkway) — Change Order #2 - This will move on to City Council on Consent Agenda. 18. PW 2008-27 Raymond Storm Sewer Outfall — Change Order #5 - This will move on to City Council on Consent Agenda. 19. PW 2008-28 In-Town Road Program — Roadway Change Order #4 - This will move on to City Council on Consent Agenda. 20. PW 2008-29 Blackberry Woods — Letter of Credit Reductions #1 - This will move on to City Council on Consent Agenda. 21. PW 2008-30 Briarwood Subdivision — Bond Reductions #2 - This will move on to City Council on Consent Agenda. 22. PW 2008-31 Raintree Village Units 1, 2, 3, & 4 — Letters of Credit Expiration - This will move on to City Council on Consent Agenda. 23. PW 2008-32 Grande Reserve Units 2 & 5 — Letter of Credit Expiration - This will move on to City Council on Consent Agenda. 24. PW 2008-33 Grande Reserve Units 12, 13, & 19a — Supplemental Earthwork Letter of Credit Expiration - This will move on to City Council on Consent Agenda. 25. PW 2008-34 Grande Reserve Unit 22 — Site work Letter of Credit Expiration - This will move on to City Council on Consent Agenda. 26. PW 2008-35 The National Bank — Site Development Permit Letter of Credit Expiration - This will move on to City Council on Consent Agenda. 27. PW 2008-36 Saravanos Development — Site work Letter of Credit Expiration - This will move on to City Council on Consent Agenda. 28. PW 2008-37 Kendall County 2008-2028 Transportation Improvement Plan — This is informational only. No further action is needed. 29. PW 2008-38 Fox Metro Water Reclamation District Intergovernmental Agreement — This will allow the city to shut off the water or cancel an inspection if the sanitary bill is not paid. This will move on to City Council. 30, PW 2008-39 FY 08/09 Budget Review — This is informational. No action is needed at this time. Page 3 of 3 Old Business 1. PW 2007-147 Road Fee Policy — Discussion — The study to justify the restructuring of the fee will be funded in the next fiscal year. There is no new information at this time. Additional Business Alderwoman Sutcliff asked about a stoplight. Com Ed will be dropping off the poles this week and working next week. There has been a verbal approval of the shop drawings, but nothing in writing yet. The meeting was adjourned at 8:04 P.M. Minutes submitted by Laura Leppert `QED Clpy Reviewed By: Agenda Item Number - O 4 �� T Legal ❑ hi a Finance ❑ EST. _ 1896 Engineer El Tracking Number City Administrator ❑ Consultant El ❑ Pw ag 3� `._ SCE `vim Agenda Item Summary Memo Title: E-Waste collection options Meeting and Date• PW Committee Meeting March 18, 2008 Synopsis: Discussion of e-waste collection options and how PW can be involved Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: None right now Council Action Requested: None right now Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: C/py Reviewed By: Agenda Item Number w O J a T Legal ❑ GdV CjI Ca Iv�.`> 1 � Finance ❑ EST. , leas Engineer j13je X n g Tracking Number 4 - City Administrator ❑ 0 M11— S1 x �O Consultant ❑ P w ?oo g - il D kE Agenda Item Summary Memo Title: Engineering Enterprises,Inc.—Hourly Rate Increase Meeting and Date: March 18, 2008 Public Works Committee Synopsis: This request from EEI is to increase their hourly rates according to their 2008 Standard Schedule of Charges. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: `,QED Cl,#. 0 Memorandum EST. '� _ 1836 To: Brendan McLaughlin, City Administrator O9 ICI f�l � p From: Joe Wywrot, City Engineer \, CC: Lisa Pickering, Deputy City Clerk <GE v�`? Date: March 13, 2008 Subject: Engineering Enterprises, Inc. —Hourly Rate Increase Attached find a request from EEI to increase their hourly rates chargeable for services rendered during 2008. In accordance with Resolution 2006-39,EEI is currently using their 2006 hourly rates for all work performed for the city. I recommend that the City approve the requested hourly rate increase. EEI has provided the city with timely, high quality services for several years. The average yearly increase from 2006 is 5.2%. This increase covers not only wages and benefits,but also the overhead (office, computers, etc.) associated with EEI providing the city with engineering services. The rate schedule is consistent with rates that EEI charges to other municipalities for similar services. Please place this item on the March 18, 2008 Public Works Committee agenda for consideration. 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630 / 466.9350 FAX: 630 / 466.9380 www.eelweb.com Engineering March 10, 2008 Enterprises, Inc. Mr. Joe Wywrot, P. E. City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Proposed Changes in Hourly Rates and Expenses Dear Mr. Wywrot: This letter is to submit our request for Changes in Rates of Compensation effective immediately upon City Council approval. The requested changes are in the hourly rates for various classifications of employees in accordance with our enclosed Standard Schedule of Charges dated January 1 , 2008. Also enclosed is our current summary of Personnel, Positions and Classifications to cross reference with the hourly rates for the individuals to whom they apply. As I am sure that you have experienced , there is considerable competition for salary and benefits by other public and private sector employers and our costs have risen accordingly. We believe that we have excellent personnel whom we have been able to retain through our continued investment in salary, benefits, equipment and facilities to match our competition. We hope that you will honor our request so that we can maintain and expand our staff to continue to provide the high level of service that you expect and deserve. We are available to answer any questions or receive any comments that you may have. Respectfully Yours, ENGINEERING ENTERPRISES, INC. / w, '� Jeffrey W. Freeman, P. E. Vice President JWF/dmt Enclosures PC: Mayor Valerie Burd Mr. Brendan McLaughlin — City Administrator Mr. Travis Miller — Community Development Director Mr. Eric Dhuse — Director of Public Works Ms. Susan Mika — Director of Finance G1Pub11c\Yorkvi11e\2008\YO0800 Genera1\Doc\Ijwywrot02 - changesinrates.doc Consulting Engineers Specializing in Civil Engineering and Land Surveying 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630 / 466-9350 FAX: 630 / 466-9380 STANDARD SCHEDULE OF CHARGES www.eelweb.com Engineering January 1 , 2008 Enterprises, Inc. EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $171 .00 Principal E-3 $162.00 Senior Project Manager E-2 $150.00 Project Manager E-1 $138.00 Senior Project Engineer/Planner/Surveyor II P-6 $ 126.00 Senior Project Engineer/Planner/Surveyor I P-5 $117.00 Project Engineer/Planner/Surveyor P-4 $108.00 Senior Engineer/Planner/Surveyor P-3 $ 99.00 Engineer/Planner/Surveyor P-2 $ 90.00 Associate Engineer/Planner/Surveyor P-1 $ 81 .00 Senior Project Technician II T-6 $117.00 Senior Project Technician I T-5 $108.00 Project Technician T-4 $ 99.00 Senior Technician T-3 $ 90.00 Technician T-2 $ 81 .00 Associate Technician T-1 $ 72.00 Administrative Assistant A-3 $ 78.00 CREW RATES, VEHICLES AND REPROGRAPHICS 1 Man Field Crew with Standard Survey Equipment $129.00 2 Man Field Crew with Standard Survey Equipment $201 .00 1 Man Field Crew with RTS or GPS ' $159.00 2 Man Field Crew with RTS or GPS ' $231 .00 Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1 .00/Sq. Ft. (Color) 'RTS = Robotic Total Station / GPS = Global Positioning System G`,EEI\Docs\FormslGenerai\SSC-Std Schedule of Charges\STADS0108.DOC Consulting Engineers Specializing in Civil Engineering and Land Surveying Personnel, Positions & Classifications James K. Michels, P.E. E-4 Gerald A. Malinke, P.E. P-6 Gregory A. Chambers T-6 Chief Executive Officer Senior Project Engineer ll Senior Project Technician lI (Field) Peter G. Wallers, P.E. E-4 Christopher E. Peterson, P.L.S. P-5 Steven Gozner, III T-6 President Senior Project Surveyor I Senior Project Technician 11 (CAD) David R. Burroughs, P.E. E-4 Jason P. Nemeth, P.E. P-5 Robert C. Watts T-6 Senior Vice President Senior Project Engineer I Senior Project Technician 11 (Field) Bradley P. Sanderson, P.E. E-3 Ylfang Lu, P.E P-5 David S. Stewart T-6 Vice President Senior Project Engineer I Senior Project Technician If (Field) Jeffrey W. Freeman, P.E. E-3 David A. Kamano, P.E. P-5 Robert B. Seliga T-6 Vice President Senior Project Engineer I Senior Project Technician ll (CAD) Thomas W. Talsma E-3 Scot H. Prindiville, P.E. P-5 Lenard E. Lynn T-6 Vice President Senior Project Engineer I Senior Project Technician ll (Field) Denise M. Migliorini E-3 Julie A. Morrison, P.E. P-5 C. Larry Nolan T-4 Treasurer & Vice President Senior Project Engineer l Project Technician (CAD) Ronald G. Naylor, P.E. E-2 Michele L. Piotrowski, P.E. P-5 Kristopher K. Pung T-4 Senior Project Manager Senior Project Engineer I Project Technician (CAD) John T. Whitehouse, P.E., P.L.S. E-2 Terry M. Heitkamp, P.E. P-5 Teresa S. Seidler-Johnson T-4 Senior Project Manager Senior Project Engineer I Project Technician (CAD) William E. Dunn, P.E. E-2 Rebecca L. Nelson, P.E. P-5 Joshua M. Boatman T-3 Senior Project Manager Senior Project Engineer I Senior Technician (Field) Kevin S. Somstad, P.E. E-2 Todd A. Wells, P.E. P-5 Thomas A. Stephens T-3 Senior Project Manager Senior Project Engineer l Senior Technician (Field) Timothy P. Farrell, P.E. E-2 Timothy V. Weidner, P.E. P-5 Brittney L. Misialek T-3 Senior Project Manager Senior Project Engineer I Project Technician (GIS) Timothy N. Paulson, P.E. E-1 Thomas J. Green, P.E. P-5 Angela R. Ford A-3 Project Manager Senior Project Engineer I Administrative Assistant Robert G. Walker, P.E. E-1 Kurtis T. Muth, P.E. P-5 Deborah R. Malek A-3 Project Manager Senior Project Engineer I Administrative Assistant Mark G. Scheller, P.L.S. E-1 Nathaniel J. Koehneke, P.E. P-5 Denise M. Thelander A-3 Project Manager Senior Project Engineer I Accounting Assistant Jason M. Bauer, P.E. E-1 Stephen T. Dennison, P.E. P-5 Angela D. McCoy A-3 Project Manager Senior Project Engineer I Accounting Assistant Scott A. Swanson E-1 Amy L. Sellner, E.I. P-4 Stacy L. Nilsen A-3 IT Manager Project Engineer Office ManagerlHampshire James G. Galas E-1 Sean W. Mikos, E.I. P-4 Laura A. Barnes A-3 CAD Manager Project Engineer Accounting/Administrative Assistant Edward S. Wedeking E-1 Andrew J. Tercha, E.I. P-4 Chief Financial Officer Project Engineer Mark C. Weber, P.L.S. P-6 Lee A. Melcher, E.I. P-4 Senior Project Surveyor ll Project Engineer Andrew R. Deitchman, P.E. P-6 Daniel T. St. Pierre, E.I. P-4 Senior Project Engineer it Project Engineer Stephan W. Grabowski P-6 LEGEND: P John D. Hoffmann, E.I. p-q P.E. = Protesstonal Engineer Senior Project Planner 11 Project Engineer P.L.S. - Prdessionel tans Surveyor / g E.L = Engineer Intern S.I. = Surveyor ntam William B. Raffensperger, P.E. P-6 Benjamin P. Jessup P-3 E- Ex i ss"gal Senior Project Engineer II Marketing Coordinator n =Atlminlislrellve valoa EEI Hourly Rate Comparison 13-Mar-08 Employee Designation 2006 Rate 2008 Rate Total Increase (%) Increase per year (%) Senior Principal $171 .00 N/A N/A Principal $144.00 $162.00 12.5% 6.1% Senior Project Manager $132.00 $150.00 116% 6.6% Project Manager $120.00 $138.00 15.0% 7.2% Senior Project Engineer/Planner/Surveyor 11 $126.00 N/A N/A Senior Project Engineer/Planner/Surveyor 1 $108.00 $117.00 8.3% 41 % Project Engineer/Planner/Surveyor $99.00 $108.00 9.1 % 4.4% Senior Engineer/Planner/Surveyor $90.00 $99.00 10.0% 4.9% Engineer/Planner/Surveyor $81 .00 $90.00 11 .1 % 5.4% Associate Engineer/Planner/Surveyor $72.00 $81 .00 12.5% 6.1 % Senior Project Technician II $117.00 N/A N/A Senior Project Technician 1 $99.00 $108.00 91 % 4.4% Project Technician $90.00 $99.00 10.0% 4.9% Senior Technician $81 .00 $90.00 11 .1 % 5.4% Technician $72.00 $81 .00 12.5% 6.1 % Associate Technician $63.00 $72.00 14.3% 6.9% Administrative Assistant $72.00 $78.00 8.3% 4.1% Crew Rates. Vehicles. and Reprographics 1 Man Field Crew w/Standard Survey Equipment $120.00 $129.00 7.5% 3.7% 2 Man Field Crew w/Standard Survey Equipment $183.00 $201 .00 9.8% 4.8% 1 Man Field Crew with RTS or GPS $150.00 $159.00 6.0% 3.0% 2 Man Field Crew with RTS or GPS $213.00 $231 .00 8.5% 4.1 % Vehicle for Construction Observation $12.00 $15.00 25.0% 11 .8% In-House Scanning and Reproduction $0.25/$1 .00 $0.25/$1 .00 0.0% 0.0% Average Increase 10.7% 5.2% 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630 1466-9350 STANDARD SCHEDULE OF CHARGES FAX: 630 1466-9380 vrww.eeiweb.eorn January 1 , 2Q06 Ersgineerir.g Enterprises, Inc. EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Principal Engineer E-3 $144.00 Senior Project Manager E-2 $ 132.00 Project Manager E-1 $120.00 Senior Project Engineer/Surveyor P-5 $108.00 Project Engineer/Surveyor P-4 $ 99.00 Senior Engineer/Surveyor P-3 $ 90.00 Engineer/Surveyor P-2 $ 81 .00 Associate Engineer/Surveyor P-1 $ 72.00 Senior Project Technician T-5 $ 99.00 Project Technician T-4 $ 90.00 Senior Technician T-3 $ 81 .00 Technician T-2 $ 72.00 Associate Technician T-1 $ 63.00 Secretary A-3 $ 72.00 CREW RATES, VEHICLES AND REPROGRAPHICS 1 Man Field Crew with Standard Survey Equipment $120.00 2 Man Field Crew with Standard Survey Equipment $183.00 1 Man Field Crew with RTS or GPS * $150.00 2 Man Field Crew with RTS or GPS * $213.00 Vehicle for Construction Observation $ 12.00 In-House Scanning and Reproduction $0.25/Sq. Ft. Black & White) $1 .00/Sq. Ft. (Color) i *RTS = Robotic Total Station / GPS = Global Positioning System G:%EE6DocstFormsiGenera68SC-Std Scbeule of ChargesM ADSb"eaDOC Consulting Engineers Specializing in Civil Engineering and Land Surveying `"D C/T` Reviewed By: Agenda Item Number ,Z o Legal ❑ h'cw Bk StNCrS if3 EST. , �'� 7836 Finance ❑ Engineer ❑ $O �� ` cn City Administrator F-1 Tracking Number p °ate^ �O Police ❑ �•j<LE `�v` Human Resources F-1 P VV a"�-� Public Works ❑ City Council Agenda Item Summary Memo Title: Vehicle Idling Policy City Council/Committee Agenda Date: Public Works—March 18, 2008 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority to proceed out of committee Council Action Requested: Discussion and approval Submitted by: Bart Olson Administration Name Department Agenda Item Notes: 2`,�fLD C1py ® Memorandum 4 � To: Public Works Committee EST. \=..: 1836 From: Bart Olson, Assistant City Administrator < ® I CC: p Q Date: March 13, 2008 CESubject: Vehicle Idling Policy This agenda item has been requested by Alderman Sutcliff. She would like to create a policy to govern employee actions as it relates to engine idling by City vehicles. With the dramatic increase in gas prices, as well as the City's renewed focus on environmental initiatives, the following policy is proposed. Purpose The purpose of the policy is to eliminate unnecessary idling of City vehicles and fuel-powered equipment, and in turn reduce pollution, consumption and total costs of fuel. The policy applies to all City employees. Background Idling is a problem because it serves no operational purpose (see exceptions section), pollutes the air unnecessarily and costs the City thousands of dollars per year. When an engine idles, it gets zero miles per gallon. Rules 1 ) Gas vehicles and equipment should not be warmed up in mild or hot weather, and should be warmed up in cold weather only until the engine shifts to low idle. 2) Diesel vehicles and equipment should be warmed up until all gauges are at proper operational levels. 3) Gas vehicles and equipment left unattended for more than one minute shall be turned off. 4) Diesel vehicles left unattended for more than 15 minutes shall be turned off. Exceptions 1 ) Emergency vehicles, such as police cars, while engaged in operational activities. 2) Diesel vehicles while engaged in operational activities such as repairing potholes, performing street maintenance, etc. where the vehicle engine will be idling for less than 15 minutes. 3) Vehicles that are required to idle in order to power ancillary equipment mounted on the vehicle without risking damage to the battery. 4) Vehicles equipped with temperature sensitive equipment. 5) Vehicles that must be kept at an appropriate temperature for the health and safety of animals. 6) A motor vehicle forced to remain motionless because of traffic conditions over which the operator has no control. 7) The primary propulsion engine of a motor vehicle being operated for maintenance or diagnostic purposes. 8) The primary propulsion engine of a motor vehicle being operated solely to defrost a windshield. 9) The primary propulsion engine of a motor vehicle providing a power source necessary for mechanical operation, not including propulsion, and/or passenger compartment heating, or air conditioning during extreme weather conditions. Current City policies (would need to be amended based on above policy) The employee manual has a clause within the vehicle use section that states "[e]ngines are to be warmed up in the winter before driving the vehicle." The City has no other formal policies or procedures that address vehicle idling. Informally, the Public Works department has a policy of shutting off vehicles if no one will be in them for more than half a minute, unless the truck is diesel. The only time they leave a truck running is during water main breaks in the winter. The rubber clamp used on the water mains must be kept warm and pliable; leaving the truck running also serves as a warming station for the employees working on the water main. Da ki United City of Yorkville w a°bg' ya Jr s- T ms WATER DEPARTMENT REPORT . o JANUARY 2008 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH - WATER ABOVE PUMP THIS MONTH'S PUMPAGE FE FE FEET GALLONS 3 1335 501 204 377,000 4 1393 542 188 11,068,000 7 1500 883 553 3,090,600 8 1500 861 477 18,408,000 9 1500 1125 576 6,922,000 TOTAL 39,865,600 CURRENT MONTH'S PUMPAGE IS 2.039,500 GALLONS MORE THAN LAST MONTH 4,913,900 GALLONS MORE THAN LAST MONTH DAILY AVERAGE PUMPED: 1,222,700 GALLONS DAILY MAXIMUM PUMPED: 2,073,500 GALLONS DAILY AVERAGE PER CAPITA USE: 101.8 GALLONS WATER TREATMENT CHLORINE FED: 1067.9 LBS. CALCULATED CONCENTRATION: 3.4 MG/L FLUORIDE FED: 296.8 LBS. CALCULATED CONCENTRATION: 0.24 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 12 SAMPLES TAKEN 12 SATISFACTORY UNSATISFACTORY(EXPLAIN) FLOURIDE: 3 SAMPLE(5) TAKEN CONCENTRATION: 1.0 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 3 NUMBER OF LEAKS OR BREAKS REPAIRED: 1 NEW CUSTOMERS MXU'S: 2 RESIDENTIAL: 28 COMMERCIAL: 4 INDUSTRIAL/GOVERNMENTAL: COMMENTS 1-16-08 - 205 River Road 1"hole in the side of 8"water main. 500 000 gallons of water lost due to break. l' Aa United City of Yorkville 'P w Acg' q3 �� ®s WATER DEPARTMENT REPORT FEBRUARY 2008 MONTH/YEAR WELLS NO WELL DEPTH PUMP DEPTH WATER ABOVE PUMP THIS MONTH'S PUMPAGE FEET FEET FE GALLONS 3, 1335 501 206 2,683,000 4 1393 542 189 1,081,000 7 1500 883 554 4,371,500 8 1500 861 476 11,867,000 9 1500 1125 578 14,973,500 TOTAL 34,975,500 CURRENT MONTH'S PUMPAGE IS 4,890,100 GALLONS LESS THAN LAST MONTH 3,552,700 GALLONS MORE THAN LAST MONTH DAILY AVERAGE PUMPED: 1,140,700 GALLONS DAILY MAXIMUM PUMPED: 2,225,200 GALLONS DAILY AVERAGE PER CAPITA USE: 95 GALLONS WATER TREATMENT CHLORINE FED: 931.6 LBS. CALCULATED CONCENTRATION: 3.6 MG/L FLUORIDE FED: 286 LBS. CALCULATED CONCENTRATION: 0.24 MG/L WATER QUALITY AS DETERMINED FROM SAMPLES ANALYZED BY ILLINOIS ENVIRONMENTAL PROTECTION AGENCY BACTERIOLOGICAL: 12 SAMPLES TAKEN 12 SATISFACTORY UNSATISFACTORY (EXPLAIN) FLUURIDE: 3 SAMPLE(S)TAKEN CONCENTRATION: 1.1 MG/L MAINTENANCE NUMBER OF METERS REPLACED: 3 NUMBER OF LEAKS OR BREAKS REPAIRED: 0 NEW CUSTOMERS MXU'S RESIDENTIAL: 24 COMMERCIAL: INDUSTRIAL/GOVERNMENTAL: COMMENTS 2-6-08 Took well #4 off line for maintenance. On 2-16-08 well #3 went down. Pulled well #3 replaced motor back up running on 3-1-08. C/py Reviewed By: Agenda Item Number J� p T Legal � dt 3 M ❑ EST. 1 leas Finance I \� Engineer 11 Tracking Number City Administrator ❑ Consultant ❑❑ � �V <LE Agenda Item Summary Memo Title: Yearly MFT GM appropriation Meeting and Date: PW Committee Meeting March 18, 2008 Synopsis: Yearly appropriation of MFT funds for general maintenance purposes Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: positive Council Action Requested: approval Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: Illinois Department Resolution for Maintenance of Of Tran OCtatlOn Streets and Highways by Municipality Under the Illinois Highway Code BE IT RESOLVED, by the Mayor and City Council of the (Council or President and Board of Trustees) '.. United City of Yorkville , Illinois, that there is hereby (City, Town or Village) (Name) appropriated the sum of $112,520.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of the Illinois Highway Code from May 1 , 2008 to April 30, 2009 (Date) (Date) BE IT FURTHER RESOLVED, that only those streets, highways, and operations as listed and described on the approved Municipal Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that the Clerk shall, as soon a practicable after the close of the period as given above, submit to the Department of Transportation, on forms furnished by said Department , a certified statement showing expenditures from and balances remaining in the account(s) for this period; and BE IT FURTHER RESOLVED, that the Clerk shall immediately transmit two certified copies of this resolution to the district office of the Department of Transportation, at Ottawa Illinois. I, Jackie Milschewski Clerk in and for the United City of Yorkville (City, Town or Village) County of Kendall hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Mayor and City Council at a meeting on (Council or President and Board of Trustees) Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this day of (SEAL) City Clerk (City, Town or Village) Approved Date Department of Transportation Regional Engineer Printed 2125/2008 BLR 14230 (Rev. 11/06) UT Illinois Department Municipal Estimate of Of Transportation Maintenance Costs Period from 05/01/2008 to 04/30/2009 Section Number 08 - 00000 - 00 - GM Municipality Yorkville Estimated Cost of Maintenance Operations Maintenance For Grou 1 II or III Material E ui ment or Labor Operation Group Unit Operation (No, — Description) p,n,ui,ly) Item Unit Quantit Price Cost Cost Bituminous Patchin 11 Bituminous Cold Patch TON 40 93.00 3720.00 3 720.00 Signs, Posts & Hardware II Various Signs Ix TON 150 40.00 $6,000. 00 6,000.00 Si n Posts EA 150 27.00 $4,050.00 4,050.00 Bulk Snow Removal II Rock Salrdware TON 2000 43.00 $86, 000.00 86,000.00 bulk rock salt urchased throu h State CMS Total Day Labor Costs $112, 520.00 Total Estimated Maintenance Operation Cost $112,520.00 Preliminary Engineering Engineering Inspection Material Testing Total Estimated Engineering Cost Total Estimated Maintenance Cost $112,520.00 Submitted: .��4;Q � 2-�� Approved: Date By' � �ll C+I' �l Date Municipal Official Titie Regional Engineer Submit Four (4) Copies to Regional Engineer Page 1 of 1 Printed on 317/2008 10:34:28 AM BLR 14231 (Rev. 2/23/06) I ♦�f�D C/py Reviewed By: Agenda Item Number = a ap A J Legal ❑ OA 1 Finance EST. 1fi3fi F1 I City Administrator ( ;�. z i,/ Tracking Number uJ ❑ Sf �O Consultant ❑ P W aw s _ y CJ ttE F-1 Agenda Item Summary Memo Title: Palmer Court Roadway Improvements—Bid Results Meeting and Date: March 18, 2008 Public Works Committee Synopsis: Recommend award to Aurora Blacktop, Inc. for the bid amount of$67,905.00. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: `<%,�D CIP q o Memorandum EST. 1836 To: Brendan McLaughlin, City Administrator -��— min, tY U 0 fsl y From: Joe Wywrot, City Engineer k CC: Sue Mika,Finance Director Lisa Pickerin g,Deputy City Clerk Date: March 7,2008 Subject: Palmer Court Roadway Improvements–Bid Results Bids were opened on March 7, 2008 for the referenced project. This project consists of repaving of the roadway,curb repairs, and related work on Palmer Court,which is located north of Countryside Parkway between E.Kendall Drive and Center Parkway. The following bids were received: Aurora Blacktop,Inc. $67,905.00 1065 Sard Ave. Montgomery, Illinois 60538 Briggs Paving,Inc. $80,229.75 751 N. Bolingbrook Drive Bolingbrook, Illinois 60440 Meyer Paving, Inc. $80,961.48 50W363 IL Rt.64 Maple Park,Illinois 60151 K-Five Construction Co. $96,980.00 13769 Main Street Lemont,Illinois 60439 Engineer's Estimate $83,113.00 Aurora Blacktop has constructed many of the roads in Yorkville over the years, and has consistently performed well. I recommend that the contract for construction of the Palmer Court Roadway Improvement project be awarded to Aurora Blacktop, Inc. for the bid amount of $67,905.00. Please place this item on the March 18, 2008 Public Works Committee agenda for consideration. C/p` Reviewed By: Agenda Item Number J� n O� Legal El z-- - Finance ❑ EST. , 1836 Engineer Tracking Number y City Administrator ❑ �f 4. O Consultant ❑ ❑ <LE Agenda Item Summary Memo Title: Rt.34/Sycamore Temporary Traffic Signal—Change Order#1 Meeting and Date: March 18, 2008 Public Works Committee Synopsis: This change order in the amount of$1200.00 is for adding three 15-foot long mast arms for mounting the video detection cameras. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: 2`(CD C/P O Memorandum EST. 1 I 1836 To: Brendan McLaughlin, City Administrator O� Iii ,i From: Joe Wywrot, City Engineer CC: Lisa Pickering, Deputy City Clerk <(E \V�' Date: March 11,2008 Subject: Rt.34/Sycamore Temporary Traffic Signal—Change Order#1 Attached find one copy of proposed Change Order#1 for the referenced project. This change order, in the amount of a$1200.00 increase,is to provide and install three mast arms for mounting of the video detection cameras. This traffic signal will use video detection cameras rather than cutting wire loops into the pavement. The cameras are to be mounted on mast arms attached to three of the wooden poles. While a special detail on the plans show the mast arms,the installation plan does not, and the neither the pay item for wooden pole nor the pay item for the camera include the mast arm. IDOT has reviewed this matter and has indicated that a separate pay item for the mast arm is appropriate. I recommend that this change order be approved. Please place this item on the March 18,2008 Public Works Committee agenda for consideration. UNITED CITY OF YORKVILLE Rt.34/Sycamore Temporary Traffic Signals Change Order No. 1 MFT Section #07-00035-00-TL Date: 11-Mar-08 Gaffney's PMI 1890 Suncast Lane Batavia, Illinois 60510 Awarded Revised Difference in No. Item Quantity Quantity Difference Unit Unit Price Cost 3415' MastAmi 0 3 3.00 15 $400.00 $1 ,200.00 Total change: 1$ ,200.00 Contract Award Amount: $113.193.75 Revised Contract Amount: $114,393.75 Recommend for Approval: Date: City of Yorkville Approved: Date: Gaffney's PMI Approved: Date: GAFFNEY'S PMI Electrical Utility Installations - - Electrical Service/Maintenance Contractors - - Outdoor Lighting & Underground Installations - ' 1 111 1890 SLINCAST LANE BATAVIA, IL 60510 630) 761 -4926 TO: Joe Wywrot RE: Sycamore Rd & Rt. 34 Change Order # 1062-01 Date: Contract # Existing Contract Date ADDITIONS DEDUCTIONS 03.07.08 07-00035- $ 1200.00 00-TL 10.31 .07 Description of Work: Furnish and install (3) 15' mast arms to the wood poles for Video Detection System. IDOT pay item 45' wood pole w/ 15' mast arm 80800325 IDOT temp pay item 15' mast arm X0324907 Not included in plans. Please approve attached cut sheet. RECAP: Amount of this C.O. : $1200.00 ACCEPTED BY: GAFFNEY'S P.M.I. REFUSED BY: FIRM : BY: Steve Spoerl DATE: " This is not a new agreement. This change order remains subject to all of the items, terms, and conditions (notes) governing the original PMI agreement. Only the items specifically referred to are affected by this change order. NO WORK will be performed, until CHANGE ORDER (both copies) is signed and returned to PMI. N:\PMI FormWob Fonns\Change Order-lettrehead.doc ♦��D C/ry Reviewed By: Agenda Item Number J� T Legal ❑ Finance ❑ EST.. 1e36 Engineer , )" 31 - ' Tracking Number rn City Administrator ❑ Consultant ❑ P W GCB`V� ❑ Agenda Item Summary Memo Title: In-Town Road Program (Phase 2 Utilities)—Change Order#5 Meeting and Date: March 18, 2008 Public Works Committee Synopsis: This is a final balancing change order in the amount of a$7,641.15 decrease. The final dollar amount of the contract is$965,086.90. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: J2♦��D C'T yT Memorandum EST. �`= 1836 To: Brendan McLaughlin, City A ministrator y From: Joe Wywrot, City Engineer CC: Lisa Pickering,Deputy City rk <LE Date: March 5, 2008 Subject: In-Town Road Program(Phase 2 Utilities)—Change Order#5 Attached find one copy of proposed Change Order 45 for the referenced project. This change order,in the amount of a$7,641.15 decrease, is the final balancing change order for the Phase 2 utility contract of the In-Town Road Program. The final dollar amount of this contract is $965,086.90. 1 recommend that this change order be approved. Please place this item on the Public Works Committee agenda of March 18,2008 for consideration. CITY OF YORKVILLE CHANGE ORDER PROJECT NAME: 2007 In Town Utility Program JOB NO.: YORK-040818.01 -06 LOCATION : Job Completion CHANGE ORDER : 5--- Balance CONTRACTOR: R.A. Ubert DATE: 11 /29/2007 DESCRIPTION OF CHANGE ORDER: Final balance change order ORIGINAL CONTRACT AMOUNT: [1 ] $889,661 .00 TOTAL OF PREVIOUS AUTHORIZED CHANGE ORDERS: [2] $83,067.05 CURRENT CONTRACT AMOUNT: ([1 ]+[2]) [3] $972,728.05 PROPOSED CHANGE ORDER: (PENDING APPROVAL) [4] ($7,641 . 15) PROPOSED REVISED CONTRACT AMOUNT: (PENDING APPROVAL) ([3]+[4]) [5] $965,086.90 NET OF ALL CHANGE ORDERS: (PENDING APPROVAL) ([2]+[4]) $75,425.90 TIME EXTENSION OR REDUCTION: 0 TOTAL CONTRACT TIME: (PENDING APPROVAL) RECOMMEN FOR A r2ANCE 2�1 Approved By: Resfdent Enginrae'r) q Date (>$10Kor25%) Mayor Date e]LL 12°2 il Orl Approved By: Contr or,1�.�\ Date (<$10Kor25%) City Manager Date ( 31 o P Attest: City lijjineer U Date City Clerk Date It is understood that as part of this change order that the Contractor agrees that all bonds, permits, insurance and guarantees are hereby extended to incorporate this Change Order. Page 1 of 2 2007 In Town Utility Program C.O. # 5 NO ITEM CURRENT UNIT UNIT TOTAL FINAL DIFFERENCE DIFFERENCE FINAL QUAN PRICE PRICE QUAN QUAN AMOUNT AMOUNT 1 Removal of Bollards 2 EA $50.00 $100.00 2.0 0.00 0.00 $100.00 2 Traffic Control and Protection 1 L Sum $28,000.00 $28,000.00 1 .0 0.00 0.00 $28,000.00 3 Silt Fence 12712 L.F. $0.25 $3,178.00 0.0 (12712.00) (3178.00) $0.00 4 Economy Safety Barrier Fencing ( Railroad Area) 400 L.F. $1 .00 $400.00 0.0 - (400.00) (400.00) $0.00 . : 5 Storm Sewer Televising 5556 L.F. $2.00 $11 ,112.00 5,556.0 0.00 0.00 $11 , 112.00 6 Inlet Protection 100 EA $10.00 $1 ,000.00 - 96.0 (4.00) (40.00) $960.00 7 Pavement Patch (Class D Type 3) 41 SQ YD $50,00 $2,050.00 41 .0 0.00 0.00 $2,050.00 8 Removal of Existing Railroad tiles (Retaining Wall) 1 L Sum 1 $300.001 $300.00 1 .0 0.00. 0.00 $300.00' 9 Adjusting Water Service Lines 10 EA $100.00 $1 ,000.00 10.0 0.00 0.00 $1 ,000.00 10 1" Type K Long Water Service Connection 27 - EA $950.00 - $25,650.00 27.0 0.00 - 0.00 $25,650.00- 11 1" Type K Short Water Service Connection 23 EA $800.00 $18,400.00 21 .0 (2.00) (1600.00) $16,800.00 12 - Augur and Push Water Main 8" 77 L.F.- $75.00 . $5,775.00 : 0.0 (77.00) . x . : (5775.00) - $0.00 13 Connect to Existing Water Main 4 EA $500.00 $2,000,00 4.0 0.00 0.00 $2,000.00 14 Pressure Connect to Existing Water Main 2 EA $3,000.00 $6,000.00 2.0 0.00 0.00 $6,000.00 15 Water Main Line Stop 8 EA $3,000.00 $24,000.00 8.0 0.00 0.00 $24,000.00 16 Valve and Valve Vault Removal 1 EA $200.00 - :: . $200.00 1 .0 ..0.00 0.00 $200.00 17 Valve and Valve Box Removal 3 EA $100.00 $300.00 2.0 (1 .00) (100.00) $200.00 18 Existing Water Main to be Abandoned - 4 EA $100.00 - - $400.00 4.0 0.00 0.00 $400.00 19 Fire Hydrant to be Salvaged 1 EA $500.00 $500.00 1 .0 0.00 0.00 $500.00 20. Fire Hydrant to be Removed - - 2 : EA $500.00 $1,000.00 : 2.0 0.00. 0.00 $1 ,000.00 21 Fire Hydrant andValve to be Removed 4 EA $350.00 $1 ,400.00 4.0 0.00 0.00 $1 ,400.00 22 Fire Hydrant w/ Aux, Valve to be Removed 8 Repl. 3 EA $4,000.00 $12,000.00 3.0 - , 0.00 0.00 , $12,000.00 23 Fire Hydrant w/ Aux. Valve (Connect to Existing) 3 EA $4,000.00 $12,000.00 3.0 0.00 0.00 $12,000.00 24 Fire Hydrant w/ Auxiliary Valve 6 EA $3,000.00 $18,000.00 . 6.0: ,. 0.00 0.00 $18,000.00 25 6" DI CL 52 Water Main (FH Leads) 122 L.F. $60.00 $7,320.00 92.0 (30.00) (1800,00) 5520.00 26 8" DI CL 52 Water Main 2146 L.F. $72.00 $154,512.00 2,277.0 131.00 9432.00 $163,944.00 27 8" Valve and 4' Dia. Valve Vault 2 EA $1 ,800.00 $3,600.00 2.0 0.00 0.00 $3,600.00 28 8" Valve and Valve Box - 3 . EA - $1 ,400.00 $4,200.00 3.0 0.00 0.00 $4,200.00 29 8" Plug and MJ Cap 2 EA $400.00 $800.00 2.0 0.00 0.00 $800.00 30 18" Steel Casing (for Water Main) Directional Bore 110 L.F. $180.00 $19,800.00 110.0 0.00 0.00 - $19,800.00 S 31 Water Main Trench Backfill 0 Inc. $0.00 $0.00 0.0 0.00 0.00 $0.00 32. Exploratory Excavation . - 10 - EA. $100.00 ; $1,000.00 : 1010 0.00 0.00 $1,000.00 33 Clean Existing Storm Sewer Structures 7 EA $150.00 $1 ,050.00 7.0 0.00 0.00 $1 ,050.00 34 Removal of Existing Storm Structures CB, InI,MH 13 EA . $100.00 $1 ,300.00 13.0 0.00 0.00 a $1,300.00 -: 35 12" FES Removal 1 EA $100.00 $100.00 1 .0 0.00 0.00 $100.00 36 12" RCP Strom Sewer Removal : 407 L.F.: $5.00 ` $2,035.00 260.0 (147,00) : (735.00) (:. $1,300.00 37 Remove Exsiting Culvert 2 EA $25.00 $50.00 2.0 0.00 0.00 $50.00 38: , Repair Drain tile - 3 EA $50.00 .- : $150.00 3.0 0.00 0.00 $150.00 39 Rip Rap CL A3 20 SO YD $50.00 $1 ,000.00 20.0 0.00 0.00 $1 ,000.00 40 Storm Sewer Trench Backfill (CA-7) 0 - Inc $0 00 ` .$0.00 0.0 0.00 0 00 ;': $0 00 41 Storm Sewer, CL Al , 12" Dia. 2843 L.F. $52.00 $147,836.00 2,847.0 4.00 208.00 $148,044.00 42 Storm Sewer, CL A2, 12" Dia: -. 444 L.F. $52.00 `:. $23,088.00 - 452.0 8.00 416.00 :_ $23,504.00 43 Storm Sewer, CL At, 15" Dia. 1334 L.F. $57.00 $76,038.00 1,334.0 0.00 0.00 $76,038.00 44'- Storm Sewer, CL A2, 15 ' Dia: - 345 L.F. $57,00 $19,665.00 `: 355.0 10.00 8 570.00 $20,235.00 45 Storm Sewer, CL At, 18" Dia. 116 L.F. $62.00 $7,192.00 122.0 6.00 372.00 $7,564.00 46 --: Storm Sewer, CL A2, 18" Dia = 350 L.F. $62.00 $21,700.00 '- 356.0 6 00 372.00 $22,072.00 47 Storm Sewer, CL A2, 21" Dia. 29 L.F. $80.00 $2,320.00 34.0 5.00 400.00 $2,720.00 48 30 Steel Casing Direct Bore 110 L.F. $260.00 $28,600.00 -:: 110.0 0.00 0.00 $28,600 00 49 12" FES w/ Grate 3 EA $750.00 $2,250.00 3.0 0.00 0.00 $2,250.00 50 Connect Storm Drain Tile to Structure - i EA $250.00 $250.00 1 .0 0.00 - 0 00 $250.00 51 Catch Basin, TA 4'Dia. R-3286-8V 5 EA $1 ,700.00 $8,500.00 5.0 0.00 0.00 $8,500.00 52 Catch Basin; TA 4'Dia. R-2502 . 17 EA. $1 ,650.00 :$28,050.00 15.0 : (2.00) (3300.00) - $24,750.00 53 Catch Basin, TA 4'Dia. R-3205 22 EA $1 ,650.00 $36,300.00 22.0 0.00 0.00 $36,300.00 54 Catch Basin, TA 4'Dia. R-3015 3 EA $1 ,650.00 $4,950.00 3.0 0.00 0 00 r $4,950.00 °'- 55 Catch Basin, TA 4'Dia. R-3405-A 2 EA $2,000.00 $4,000.00 2.0 0.00 0.00 $4,000.00 56 Inlet, TA 2' Dia. R-3015 ` -2 EA $850.00 $1 ,700.00 . . 2.0 0.00 0.00 >: $1,700.00 --r 57 Inlet, TA 2' Dia. R-3286-8V 1 EA $1 ,000.00 $1 ,000.00 1 .0 0.00 0.00 $1 ,000.00 58 Inlet, TA 2' Dia: R-3205 19 EA ; $875.00 - $16,625.00 19.0 - 000 000 !, $16,625.00 .' 59 Inlet, TA 2' Dia. R-2502 16 EA $875.00 $14,000.00 16.0 0.00 0.00 $14,000.00 60 . Inlet,:TA 2' Dia. R-3405-A 2 EA $1 ,100.00 .' $2,200.00 2.0 0.00 <. 000 -:-: $2200.00 -' 61 Manhole TA 4' Dia., R-1530 9 EA $1 ,650.00 $14,850.00 9.0 0.00 0.00 $14,850.00 62 Manhole TA 4' Dia., R-2502 2 : EA - $1 ,650.00 $3,300.00 2.0 0.00 0.00 $3,300.00 => 63 Adjust Frame and Grate (R-1530) 1 EA $450.00 $450.00 1 .0 0.00 0.00 $450.00 64 Adjust Frame and Grate (R-2502) 9 EA : .$300.00 $2,700.00 9.0 0.00 0.00 -: $2,700.00 65 Adjust Frame and Grate (R-3205) 2 EA $300.001 $600.00 2.0 1 0.00 0.00 $600.00 - 66 - Replace Sanitary Lid To (R-1530). .[ 1 EA < `. $175.00 $175.00 >? 1 .0 0-.00 0.00 ;; $175 00 67 Sanitary Manhole 4' DIA 1 EA $2,500.001 $2,500.00 1 .0 0.00 0.00 $2,500.00 68 Sanitary Manhole 6' DIA 1 " EA ." $4 800,001 $4,800,001 1 .0 1 0.00 0.00 :. $4,800.00 ::- Page 2 of 2 69 Sanitary Sewer 10" PVC SDR-26 460 L.F. $68.00 $31 ,280.00 460.0 0.00 0.00 $31 ,280.00 70 Storm Sewer, PVC, 21" DIA 95 LE $100.00 . $9,500.00 95.0 0.00 0.00 $9,500.00 71 Sanitary Service Adjustments 39 EA $40.00 $1 ,560.00 31 .0 (8.00) (320.00) $1 ,240.00 *72 . Change Order 91 1 . L.SUM $37,122.73 , $37,122.73 1.0 0.00 0.00. - $37,122.73 *73 Change Order #2 1 L.SUM $15,500.00 $15,500.00 1 .0 0.00 0.00 $15,500.00 *74- Change order #3 1 L. SUM $10,779.32 .$10,779.32 1 .0 0.00 ` 0.00 $10,779.32. : *75 Change Order #4 1 L.SUM $19,665.00 $19,665.00 0.89 (0.11) (2163.15) 17501 .85 TOTAL $972,728.05 7641 . 15 $965,086.90 Page 2 of 2 C/r, Reviewed By: Agenda Item Number J2 �� T Legal ❑ fir} it Finance ❑ EST. , � �7636 Engineer ;K '31��I�F Tracking Number 4 y City Administrator Fl Consultant ❑ �w aDDg — yg Agenda Item Summary Memo Title: Autumn Creek (Rt.34 Improvements)—Bond Expiration Meeting and Date• March 18, 2008 Public Works Committee Synopsis: We have been notified that this bond will expire on June 4, 2008 Recommend calling the bond if it is not renewed prior to May 19, 2008, Council Action Previously Talcen: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Cl 0 Memorandum EST ` ,. 1836 To: Brendan McLaughlin, City dmmi;Tator From: Joe Wywrot, City Engine n ?� CC: Lisa Pickering, Deputy Ci lerk <kE eve Date: March 11 , 2008 Subject: Autumn Creek (Rt.34 Improvements) — Bond Expiration Attached find a notice from HUB International Scheer's that Bond Safeguard Company Bond #5027906 for the Autumn Creek development will expire on June 4, 2008. This bond, in the amount of $726,323.29, guarantees satisfactory completion of the Route 34 improvements for Autumn Creek. I will notify the developer that this bond needs to be renewed, and I anticipate that it will. In the meantime, however, I recommend that City Council authorize the City Clerk to call the bond if it is not renewed prior to May 19, 2008. Please place this item on the Public Works Committee agenda of March 18, 2008 for consideration. InternatlOngl ' HUB International Scheer's 601 Oakmont Lane, suite 400 www.hubinternationaLcom Westmont, IL 60559-5570 Phone 630/468-5600 Fax 6301468-5695 February 28, 2008 City Clerk City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Pulte Home Corporation Bond No. 5027906 Subdivision Bond for Autumn Creek — U2�• 3H Zq Bond Amount: $726,323 .29 Expiration Date: 06/04/2008 Dear Sir/Madam: We are the surety agent representing the surety, nsurance Company on behalf of our client Pulte Home Corporation. Please be advised that the above referenced bond is approaching the expiration date of June 4, 2008. Please let this letter serve as the ninety (90) day notice of the upcoming expiration date of this bond which is required on your bond form. We would appreciate it if you would advise if the City will be releasing this bond effective March 9, 2008 by providing us with written notification of this release for our files. We appreciate your assistance with this request. Please feel free to contact me if you should have any questions or concerns regarding this bond or my request. Thank you. Sincerely Yours, z Bonnie Kruse Sr. Surety Account Rep. cc: Pulte Homes SENT CERTIFIED MAIL — RETURN RECEIPT REQUESTED - #7000 0520 0018 1295 3704 Reviewed By: Agenda Item Number J= 0.a Legal ❑ D 1636 EST. ® Finance ❑ Engineer O"r 31 A Tracking Number � g y City Administrator ❑ q � 20 Consultant ❑ - 4 I i <LE �vv ❑ Agenda Item Summary Memo Title: Raintree Village Unit 5—LOC Expiration Meeting and Date: March 18,2008 Public Works Committee Synopsis: We have notified that LOC#FGAC-05167 will expire on May 16, 2008. Recommend calling this LOC if it is not renewed prior to May 2,2008. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: ��D Gary O� Memorandum EST. 1 , , 1836 To: Brendan McLaughlin, City dmh tr for 09 Iii _� y From: Joe Wywrot CityEngineer � CC: Lisa Pickering,Deputy City rk <4E Date: March 11, 2008 Subject: Raintree Village Unit 5 —LOC Expiration Attached find a notice from Fidelity Guarantee &Acceptance Corp.that Letter of Credit No. FGAC-05167 for the referenced development will expire on May 16,2008. This letter of credit, in the amount of$503,184.11,is to guarantee satisfactory completion of all land improvements except earthwork-related items for Raintree Village Unit 5. We will notify the developer that this letter of credit needs to be renewed, and I anticipate that it will. In the meantime,however, I recommend that City Council authorize the City Clerk to call the letter of credit if it is not renewed prior to May 2, 2008. Please place this item on the Public Works Committee agenda of March 18,2008 for consideration. FIDELITY GUARANTY AND ACCEPTANCE CORP. 700 NW 107 AVENUE - SUITE 240 MIAMI, FLORIDA 33172 PHONE (305) 553-8724 FEBRUARY 11 , 2008 NOTICE OF LETTER OF CREDIT EXPIRATION BENEFICIARY: APPLICANT: MAYOR AND ALDERMEN RAINTREE VILLAGE, LLC CITY OF YORKVILLE_._ C/O LENNAR COMMUNITIES OF CHICAGO 800 GAME FARM ROAD 2300 BARRINGTON ROAD, SUITE 600 YORKVILLE, IL 60560 HOFFMAN ESTATES, IL 60169 RE: OUR STANDBY LETTER OF CREDIT NO. FGAC-05167 PRESENTLY FOR AN AMOUNT OF USD $5037184. 11 (FIVE HUNDRED THREE THOUSAND ONE HUNDRED EIGHTY FOUR AND 11/100 US DOLLARS) ISSUED IN YOUR FAVOR FOR THE ACCOUNT OF RAINTREE VILLAGE, LLC. GENTLEMEN: BE ADVISED THAT IN ACCORDANCE WITH THE LETTER OF CREDIT TERMS, WE HEREBY SERVE NOTICE THAT THE REFERENCED LETTER OF CREDIT WILL EXPIRE ON MAY 165 2008 WITH OUR CLOSE OF BUSINESS AT FIDELITY GUARANTY AND ACCEPTANCE CORP., ATTN: LETTER OF CREDIT DEPT., 700 NW 107 AVENUE - SUITE 240, MIAMI, FLORIDA 33172. ANY DRAWING RECEIVED AFTER MAY 165 2008 WILL BE REFUSED. PLEASE RETURN THE ORIGINAL LETTER OF CREDIT AND ALL AMENDMENTS UPON EXPIRATION. FAILURE TO RETURN THE ORIGINAL LETTER OF CREDIT AND AMENDMENTS WILL HAVE NO EFFECT AND OUR LETTER OF CREDIT WILL BE CONSIDERED EXPIRED. ACKNOWLEDGED BY: BENEFICIARY DATE IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT LETTER OF CREDIT DEPARTMENT AT 305-553- 8724 AS SOON AS POSSIBLE. VERY TRULY YOURS, FIDELITY GUARANTY AND ACCEPTANCE CORP. JACQ INE ESOUZO VICE PRESIDENT CC: LENNAR COMMUNITIES OF CHICAGO ATTN: KAREN BLAKE 2300 BARRINGTON ROAD, SUITE 600 HOFFMAN ESTATES, IL 60169 `QED C/r` Reviewed By: Agenda Item Number J= --n Legal ❑ r} # Finance ❑ EST. , ( 1836 Engineer I� g Tracking Number o y City Administrator ❑ U � Consultant ❑ PV\f p70b�6 ' Sa <LE F] Agenda Item Summary Memo Title: Raintree Village Unit 6—LOC Expiration Meeting and Date: March 18, 2008 Public Works Committee Synopsis: We have notified that LOC #FGAC-06137 will expire on May 17, 2008. Recommend calling this LOC if it is not renewed prior to May 2, 2008. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: I ♦,<Vo,D C/T O Memorandum EST. 1836 To: Brendan McLaughlin, City nistr for From: Joe Wywrot, City Engineer U. a1� p CC: Lisa Pickering, Deputy Cit <kE Date: March 11, 2008 Subject: Raintree Village Unit 6—LOC Expiration Attached find a notice from Fidelity Guarantee & Acceptance Corp. that Letter of Credit No. FGAC-06137 for the referenced development will expire on May 17, 2008. This letter of credit, in the amount of$891,128.30, is to guarantee satisfactory completion of all land improvements for Raintree Village Unit 6. We will notify the developer that this letter of credit needs to be renewed, and I anticipate that it will. In the meantime, however, I recommend that City Council authorize the City Clerk to call the letter of credit if it is not renewed prior to May 2,2008. Please place this item on the Public Works Committee agenda of March 18,2008 for consideration. FIDELITY GUARANTY AND ACCEPTANCE CORP. 700 NW 107 AVENUE - SUITE 240 MIAMI, FLORIDA 33172 PHONE (305) 553-8724 �- FEBRUARY 11 , 2008 NOTICE OF LETTER OF CREDIT EXPIRATION BENEFICIARY: APPLICANT: MAYOR AND ALDERMEN LENNAR COMMUNITIES OF CHICAGO CITY OF YORKVILLE 2300 BARRINGTON ROAD, SUITE 700 800 GAME FARM ROAD HOFFMAN ESTATES, IL 60169 YORKVILLE, IL 60560 RE: OUR STANDBY LETTER OF CREDIT NO. FGAC-06137 PRESENTLY FOR AN AMOUNT OF USD $891 ,128.30 (EIGHT HUNDRED NINETY ONE THOUSAND ONE HUNDRED TWENTY EIGHT AND 30/100 US DOLLARS) ISSUED IN YOUR FAVOR FOR THE ACCOUNT OF LENNAR COMMUNITIES OF CHICAGO. GENTLEMEN: BE ADVISED THAT IN ACCORDANCE WITH THE LETTER OF CREDIT TERMS, WE HEREBY SERVE NOTICE THAT THE REFERENCED LETTER OF CREDIT WILL EXPIRE ON MAY 17, 2008 WITH OUR CLOSE OF BUSINESS AT FIDELITY GUARANTY AND ACCEPTANCE CORP., ATTN: LETTER OF CREDIT DEPT., 700 NW 107 AVENUE - SUITE 240, MIAMI, FLORIDA 33172. ANY DRAWING RECEIVED AFTER MAY 17, 2008 WILL BE REFUSED. PLEASE RETURN THE ORIGINAL LETTER OF CREDIT AND ALL AMENDMENTS UPON EXPIRATION. FAILURE TO RETURN THE ORIGINAL LETTER OF CREDIT AND AMENDMENTS WILL HAVE NO EFFECT AND OUR LETTER OF CREDIT WILL BE CONSIDERED EXPIRED. ACKNOWLEDGED BY: BENEFICIARY DATE IF YOU HAVE ANY QUESTIONS, PLEASE CONTACT LETTER OF CREDIT DEPARTMENT AT 305-553- 8724 AS SOON AS POSSIBLE. VERY TRULY YOURS, FIDELITY GUARANTY AND ACCEPTANCE CORP. JACQUELIN ES U7A, VI PRESIDENT CC: LENNAR COMMUNITIES OF CHICAGO ATTN: KAREN BLAKE 2300 BARRINGTON ROAD, SUITE 600 HOFFMAN ESTATES, IL 60169 C/Ty Reviewed By: Agenda Item Number T Legal ❑ w esr. � 1836 Finance ❑ sh �� Engineer Tracking Number L W City Administrator ❑ Consultant ❑ P w dc)08 - 5 LE F-1 Agenda Item Summary Memo Title: Grande Reserve Unit 12—LOC Expiration Meeting and Date: March 18, 2008 Public Works Committee Synopsis: We have been notified that LOC#5587890 will expire on May 15, 2008. Recommend calling the LOC if it is not renewed prior to May 2, 2008. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: CIP Memorandum Esr. 1 leas To: Brendan McLaughlin, City Adminis ator From: Joe Wywrot, City Engineer p CC: Lisa Pickering,Deputy City rk <kE Date: March 11, 2008 Subject: Grande Reserve Unit 12—LOC Expiration Attached find a notice from LaSalle Bank that Letter of Credit No. 5587890 for the referenced development will expire on May 15,2008. This letter of credit, in the amount of$278,745.82, is to guarantee satisfactory completion of land improvements for Grande Reserve Unit 12. We will notify the developer that this letter of credit needs to be renewed, and I anticipate that it will. In the meantime,however, I recommend that City Council authorize the City Clerk to call the letter of credit if it is not renewed prior to May 2,2008. Please place this item on the Public Works Committee agenda of March 18, 2008 for consideration. aMEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABN AMMO GROUP MEMBER OF THE ANN AMRO GROUP MEMBER OF THE ANN AMRO GROUP MEMBER OF THE ANN AMRO GROUP MEMBER OF THE ASH AMRO GROUP MEMBER OF T3 Gsr � : L_ASALLE BANK N. A. 540 W . MADISON — 26TH FLOOR CHICAGO, IL 60661 SWIFT : LASLUS44 TEL312-904-8462 0 FEBRUARY 13, 2008 O 9 o UNITEI') CITY OF YORKVILL .E < 800 GAME FARM RD YORKVILLE, I. L 60580 3 6 Q O w � � o a t3 O ; 2 U m OUR REFERENCE : 9587890 IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE ' ABOVE REFERENCED LETTER OF CREDIT, THIS IS TO ADVISE YOU THAT THE 3 w CREDIT WILL EXPIRE ON MAY 15, 2008 a `a COMPUTER GENERATED NO SIGNATURE REQUIRED e v- CCd AASQUINELLI •-MILL 'CROSSING LL_C 6880 N. FRONTAGE RD. , SUITE 100 w BURR i RIDGE, IL 605R7 0 o � m 0 o g m ¢ D D Z O Q ti0 c � O O � ¢ 3 O ' O a O E m ¢ D 3 O (O G) � O O 3 Q 3 O � O ¢ yi D O 0 F O � 9 O � 3 o 0� o n x n 3 O 9 i0 O O �I JO HESNAW dROUG Gum NNV 3HS JO U39W3W dBOUO Gum NOV 3H1 JO U38W3W dnomo OHMV NOV FRI AO e39W3W 8FOU9 OHAV NOV 3H1 3O H30WIN dNOUO NUMB NOV ENT iO U3NW3W E GGER OUWV NOV BPI JO 030W30 Reviewed By: Agenda Item Number J� 0 Legal ❑ CK I EST. 1836 Finance F1 1 _ Engineer ��rzl° City Administrator F] '� v Tracking Number Consultant ❑ W 0, o g 5a <I E ��'� F-1 Agenda Item Summary Memo Title: Grande Reserve Unit 12—Site Occupancy LOC Release Meeting and Date: March 18, 2008 Public Works Committee Synopsis: The work guaranteed by this letter of credit has been completed. Recommend that The LOC in the amount of$21,000 be released. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: clr o Memorandum Esr. 1 1836 To: Brendan McLaughlin, City Administrator :.- 0 Iii a From: Joe Wywrot, City Engineer , E p CC: Lisa Pickering, Deputy City Clerk C ' t � Jennifer Fischer,Engineering Adm strative Assistance Date: March 12, 2008 Subject: Grande Reserve Unit 12—Site Occupancy LOC Release Attached find a request from Pasquinelli Homes to release LaSalle Bank Letter of Credit #S594295. This letter of credit,in the amount of$21,000 (not$13,000 as stated in the request), was established to guarantee completion of private site improvements for Building Nos. 13-16 on Beresford Drive in Grande Reserve Unit 12. This work has been completed,therefore I recommend that the letter of credit be released in its entirety. Since these are private improvements,there is no one-year warranty period. Please place this item on the Public Works Committee agenda of March 18, 2008 for consideration. it March 10,2008 Mr. Joseph Wywrot United City Of Yorkville 800 Game Farm Road Yorkville, I160560 Re: Grande Reserve Unit 12-Release of L.O.C. Dear Mr. Wywrot, We would respectfully request the release of our letter of credits for mill crossing of Grande Reserve . In the amount of$13,000,that expires on 10-16-08 covering houseline L.O.C. as the community is 100%complete. We would ask that this request be scheduled into the next appointed Yorkville City Council meeting. Thanking you in advance for your continued assistance in this matter. If you have any Questions regarding this please feel free to call meat(630)325-4500 ext.2178 "rely, lrc' Q t-I Tit,L'ee' Paul Moravec Area Construction Manager Pasquinelli Homes Reviewed By: Agenda Item Number 2 T J Legal ❑ l f} /6;) Finance ❑ EST. , � 1036 ��p l>X Engineer Tracking Number X09 ��I m y City Administrator Consultant ❑ P w X900 E - 53 ❑ Agenda Item Summary Memo Title: Grande Reserve Unit 13 —LOC Expiration Meeting and Date: March 18, 2008 Public Works Committee Synopsis: We have been notified that LOC 4S587891 will expire on May 15, 2008. Recommend calling the LOC if it is not renewed prior to May 2, 2008. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: `QED C ,_ 0.0 Memorandum EST. 1 leas To: Brendan McLaughlin, City A�ak mis or yw t3 g From: Joe W o City En ineer ICI I pus p� CC: Lisa Pickering,Deputy City rk wmucwm� ``9 Date: March 11, 2008 Subject: Grande Reserve Unit 13 —LOC Expiration Attached find a notice from LaSalle Bank that Letter of Credit No. S587891 for the referenced development will expire on May 15, 2008. This letter of credit,in the amount of$371,870.36,is to guarantee satisfactory completion of landscape improvements for Grande Reserve Unit 13. We will notify the developer that this letter of credit needs to be renewed, and I anticipate that it will. In the meantime,however, I recommend that City Council authorize the City Clerk to call the letter of credit if it is not renewed prior to May 2, 2008. Please place this item on the Public Works Committee agenda of March 18, 2008 for consideration. MEMBER OF THE ABN AMRO GROUP MEMBER OF THE ABM AMRO GROUP MEMBER OF THE ABU AMRO GROUP MEMBER OF THE ABM AMRO GROUP MEMBER OF THE ABU AMRO GROUP MEMBER OF THE ABN AMRO GROUP MEMBER OF T� LASALLE BAND. N. A. 540 W. MADISON — 26TH FLOUR >. m w CHICAGO, IL_ 60667. " SWIFT . LASLLJS44 w TEL312-904--84E2 `7 p FEBRUARY 15, 2008 m p (UNITED CITY ' OF YORKVIL..LE 800 {TAME FARM RD. YORKVILL_E, IL 60560 w g a ; ¢ 3 p OUR ' REFERENCE : 1.3587891 a w IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE ABOVE z a REFERENCED LETTER OF CREDIT, THIS IS TO ADVISE YOU THAT THE w CREDIT WILL. EXPIRE L'7N MAY 15, 2008 F ,'p COMPUTER GENERATED NO SIGNATURE REQUIRED m CC ; PASQUINELLI TH14 COMMONS LLC 6880 N. FRONTAGE RD. , ,SUITE 100 BURR' RIDGE, IL. 64527 0 2 3 O 3 a O � g � m 6 y r 3 O t0 w 1p f p jA 3 p O Z 4a o 'Is xo w g O E Z 6 3 p 9 � O ¢ m m }D O O w � Ijp a 3 O 3 � m p 0 O ¢ y1 a sn 3 O O W A � O X110 03BAAW d1089 OHAV N9V 3H1 AO 0A6W3R d0000 00AV NBV 3H1 iO N39A3W WORD OOAV N9V 3H1 AO 039AAW AOHO OOAV NOV 3H1 AO 039W3R dR000 00RV N9V 3H130 039R31M d000O 00RV N9V 3H1 AO 039W30 CIP Reviewed By: J= e T Legal ❑ Agenda Item Number Finance ❑ EST. � � 1636 Engineer �� uJ City Administrator Tracking Number Consultant ❑❑ ( � �! LE F-1 City Council Agenda Item Summary Memo Title: Saravanos Properties—Sitework Letter of Credit Reduction#1 Meeting and Date• Public Works Committee Meeting March 18, 2008 Synopsis: Letter of credit reduction of$297,290.87 based on substantially completed work. Remaining amount of LOC would be $193,573.88. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: ♦��p CI a� W o� Memorandum EST. 1 ,` 1836 To: Brendan McLaughlin, City Administrator From: Joe Wywrot, City Engineer \; ,- t_ 2p CC: Lisa Pickering,Deputy City rk <<E ��'� Date: March 11, 2008 Subject: Saravanos Properties—Sitework LOC Reduction 91 First Midwest Bank LOC#150017273-202 Attached find a request from Smith Engineering, consultant for the developer,to reduce the sitework letter of credit for the Saravanos development(Stagecoach Crossing). I have reviewed the request and concur with the amount of work completed to date. I recommend that First Midwest Bank LOC#150017273-202 for the Stagecoach Crossing be reduced by the amount of$297,290.87. The amount remaining in the letter of credit would be $193,573.88.Refer to the attached spreadsheet for details. Please place this item on the Public Works Committee agenda of March 18, 2008 for consideration. Page 1 of 1 Joe Wywrot From: Berry Kevin [Kberry@secgroupinc.com] Sent: Friday, February 22, 2008 10:57 AM To: larrysaravanos @mac.com; jwywrot @yorkville. il.us Subject: Saravanos Property LOC Reduction 2008 Attachments: SARAVANOS LOC Reduction 3-Overall.xls; SARAVANOS LOC Reduction 3 - Earthwork.xls Joe, Attached are the proposed letter of credit reductions for the Saravanos Property. Please review. Thanks. Kevin Berry, P. E. Civil Engineer II Smith Engineering Consultants A division of SEC Group 651 Prairie Pointe Drive, Suite 201 Yorkville, IL 60560 t. 630.553.7560 f. 630.553.7646 www.secgroupinc.com The contents of this transmission and any attachments are confidential and intended for the use of the individual or entity to which it is addressed. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is prohibited. �� - 2/22/2008 11 -Mar-08 Letter of Credit/Bond Reduction Subdivision: Saravanos Development Reduction No. 1 Bond/LOC No. First Midwest Bank LOC #150017273-202 (Supplemental LOC for balance of Land Improvements) Approved Theoretical LOC Amount Substantially Complete Amount of Remaining Item Eno. Est. Amount of LOC Prior to Red.#1 Prior to Red.#1 Red.#1 Amount Site Construction $452,426.25 $497,668.88 $298,317.67 $413,968.63 $193,918.99 $104,398.68 Storm Sewer $148,049.50 $1622854.45 $22,207.43 $148,049.50 $0.01 $22,207.43 Watermain $85,826.00 $94,408.60 $12,873.90 $85,826.00 $0.00 $12,873.90 Sanitary Sewer $79, 155.00 $872070.50 $11 ,873.25 $79, 155.00 $0.00 $11 ,873.25 Landscaping $201 .750.00 $221 ,925.00 $145.592.50 $189. 162.50 $103.371 .88 $42.220.63 Totals $9675206.75 $120632927.43 $490,864.75 $916, 161 .63 $297,290.87 $193,573.88 Notes: a) LOC/Bond amt. to be 15% of substantially completed items plus 110% of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10% at final acceptance. �O'D Clr� Reviewed By: Jam` T Le al ❑ Agenda Item Number g EST 1836 Finance F1 1 Engineer o �I 0 y City Administrator O \' Tracking Number Consultant ❑ City Council Agenda Item Summary Memo Title: Saravanos Properties—Earthwork Letter of Credit Reduction No.3 Meeting and Date• Public Works Committee Meeting March 18, 2008 Synopsis: Letter of credit reduction of$19,554.78 is based on substantially completed work. Remaining amount of LOC would be $26,039.10. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: CI Memorandum EST. 1836 To: Brendan McLaughlin, City Administr for From: Joe Wywrot, City Engineer \, 1.- _ CC: Lisa Pickering, Deputy City C krk <LE t�'� Date: March 11,2008 Subject: Saravanos Properties—Earthwork LOC Reduction#3 First Midwest Bank LOC#150017273-201 Attached find a request from Smith Engineering, consultant for the developer,to reduce the earthwork letter of credit for the Saravanos development(Stagecoach Crossing). I have reviewed the request and in general concur with the amount of work completed to date. The only difference is the amount of erosion/sediment control work performed; where Smith has asked for full credit while we typically do not reduce beyond the 50%level. I recommend that First Midwest Bank LOC#150017273-201 for earthwork in the Stagecoach Crossing development be reduced by the amount of$19,554.78. The amount remaining in the letter of credit would be $26,039.10. Refer to the attached spreadsheet for details. Please place this item on the Public Works Committee agenda of March 18, 2008 for consideration. Page 1 of 1 Joe Wywrot From: Berry Kevin [Kberry@secgroupinc.com] Sent: Friday, February 22, 2008 10:57 AM To: larrysaravanos @mac.com; jwywrot @yorkville. il.us Subject: Saravanos Property LOC Reduction 2008 Attachments: SARAVANOS LOC Reduction 3-Overall.x1s; SARAVANOS LOC Reduction 3 - Earthwork.xis Joe, Attached are the proposed letter of credit reductions for the Saravanos Property. Please review. Thanks. Kevin Berry, P. E. Civil Engineer II Smith Engineering Consultants A division of SEC Group 651 Prairie Pointe Drive, Suite 201 Yorkville, IL 60560 t. 630.553.7560 f. 630.553.7646 www.secgroupinc.com The contents of this transmission and any attachments are confidential and intended for the use of the individual or entity to which it is addressed. If the reader of this message is not the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is prohibited. ff-- l� C� 2/22/2008 11-Mar-08 Letter of Credit/Bond Reduction Subdivision: Saravanos Properties Reduction No. 3 First Midwest Bank LOC #150017273-201 (Site Dev. Permit LOC) Theoretical Actual Approved Letter of Credit Letter of Credit Remaining after Substantially complete Remaining Item Eng, Est. Amount Amount Reduction No.2 prior to Red. #3 Reduction No.3 Amount EARTH EXCAVATION (TO BE USED AS FILL) $48,090.00 $52,899.00 $112,097.70 $14,066.33 $48,090.00 $6,852.83 $7,213.50 EARTH EXCAVATION (TO BE IMPORTED) $21 ,555.00 $23,710.50 $23,710.50 $6,304.84 $21 ,555.00 $3,071 .59 $3,233.25 TOPSOIL STRIPPING 12" $23,600.00 $25,960.00 $25,960.00 $6,903.00 $23,600.00 $3,363.00 $3,540.00 TOPSOIL RESPREAD 12" $7,507.50 $8,258.25 $8,258.25 $3,265.76 $70507.50 $2,139.64 $1 ,126.13 TOPSOIL ( TO BE DISPOSED OF) $28,966.50 $31 ,863.15 $31 ,863.15 $8,472.70 $28,966.50 $4,127.73 $4,344.98 SILT FENCE w/MAINTENANCE $10.530.00 $11 ,583.00 $11 ,583.00 $6,581 .25 $5,265.00 $0.00 $6581 .25 Totals $140,249.00 $154,273.90 $213,472.60 $45,593.88 $134,984.00 $19,554.78 $26,039.10 Notes: 1 ) LOC/Bond amt. to be 15% of subsantially completed items plus 110% of uncompleted items. 0 CIP Reviewed By: Agenda Item Number J� a T Legal ❑ 5 esr. , 1836 Finance 0 E 1 n ineer S� ` °� -�`- g �� Tracking Number City Administrator ❑ Consultant ❑ RN a oos Agenda Item Summary Memo Title: Raging Waves—Letter of Credit Reduction#2 Meeting and Date• March 18, 2008 Public Works Committee Synopsis: This reduction request is based on work completed to date. Recommend a reduction of$794,822.96. The remaining LOC amount would be $428,925.01 Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: 2`,�tiD C/TY a� Memorandum EST. 1 ,_-- 1836 To: Brendan McLau ,Ci stra rr y From: Joe Wywrot, CityEngineer � o y p CC: Lisa Pickering, Deputy City C k Date: March 11,2008 Subject: Raging Waves—Letter of Credit Reduction#2 Attached find a request from the developer's consultant to reduce the letter of credit for sitework. I have reviewed the request and concur with the amount of work performed to date. The developer's calculations, however,indicate that several of the individual work categories cost significantly more than originally estimated. We must use the original estimate, however,to calculate reductions since the letter of credit is based on the original estimate. I recommend a reduction to Comerica Bank Letter of Credit#628335-04 in the amount of $794,822.96. The remaining amount of the letter of credit would be$428,925.01. Please refer to the attached spreadsheet for details. Please place this item on the March 18,2008 Public Works Committee agenda for consideration. 11 -Mar-08 Letter of Credit/Bond Reduction Subdivision: Raging Waves Reduction No. 2 Bond/LOC No. Comerica Bank LOC #628335-04 Remarks: Sitework LOC/Bond Approved Theoretical amount Actual amount Amount prior Amount complete prior Amount of Amount to remain Item Eno. Est. for LOC/Bond for LOC/Bond to Red.#2 to Reduction No.2 Reduction No.2 after Red. No.2 Earthwork $693,698.65 $763,068.52 $512,689.63 $104,054.80 $693,698.65 $0.00 $104,054.80 Erosion Control $91 ,715.00 $100,886.50 $67,783.51 $57,321 .88 $45,857.50 $0.00 $57,321 .88 Pavement $340,383.90 $374,422.29 $251 ,075.31 $251 ,075.31 $300,613.90 $162,236.23 $88,839.09 Watermain $335,813.26 $369,394.59 $247,703.90 $247,703.90 $335,813.26 $197,331 .91 $50,371 .99 Sanitary Sewer $1661177.00 $182,794.70 $122,576.13 $122,576.13 $166, 177.00 $97,649.58 $24,926.55 Storm Sewer $574,526.00 $631 ,978.60 $423,784.13 $423,784.13 $574,526.00 $337,605.23 $86,178.90 Miscellaneous $10,000.00 $11 ,000.00 $7,376.24 $7,376.24 $0.00 $0.00 $7,376.24 Striping $3,361 .25 $3,69738 $2,479.34 $2,479.34 $0.00 $0.00 $2,479.34 Traffic Control $10,000.00 $11 .000.00 $7,376.24 $7,376.24 $0.00 $0.00 $7,376.24 Totals $23225,675.06 $2,448,242.57 $12642,844.44 $1 ,2239747.97 $739,556.15 $794,822.96 $428,925.01 Notes: a) LOC/Bond amt. to be 15% of substantially completed items plus 110% of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10% at final acceptance. Raging Waves percentage of earthwork/erosion control is $527,702.85 , which is 67. 19% of the total Raging Waves percentage of sitework is $965.792.09 , which is 67.06% of the total Totals $1 ,493,494.95 x 110°/x= $1 ,642,844.44 March 7, 2008 Mr. Joe Wywrot City Engineer UNITED CITY OF YORKVILLE 800 Game Farm Road Yorkville, Il 60560 RE: Second Letter of Credit (Comerica) Reduction Request — Raging Waves, LLC "A" Dear Joe: Further to our recent telephone conversations, we respectfully submit herewith our second Letter of Credit reduction request for Comerica (#628335-04) in the amount of $888,368.00 representing 85% of pavement (curb/gutter and binder only), storm sewer, sanitary sewer, and water main work completed to date. We have utilized the City's Excel spread sheet format to demonstrate the reductions. A running chronology of past reductions is provided for reference: 1) On November 2, 2006, we posted an Irrevocable Letter of Credit (LOC) in the amount of $551,106.09 in favor of the United City of Yorkville, Illinois for the account of the Lundmark Group, LLC. The LOC (No. 14368) represented collateral for mass grading to be accomplished on proposed Lots 2 and 3 of the approved but unrecorded Final Plat entitled "O'Keefe Subdivision — Phase P: That LOC was formally released, in full, by the Mayor and City Council on June 26, 2007, 2) On May 8, 2007, we posted a second Irrevocable Letter of Credit (LOC) in the amount of $1,642,844.00 in favor of the United City Of Yorkville, Illinois for the account of Raging Waves, LLC — Series "A". The LOC (No. 628335-04) represents replacement collateral for mass grading and new collateral for storm sewers/drainage, water mains, sanitary sewers, curb/gutter and pavement surface (public and private) and miscellaneous improvements to be constructed on proposed Lots 2 and 3. The amount of the aforementioned LOC is 110% of the Engineer's Estimates of Probable Cost for Raging Waves on(y bearing the most recent revision date of April 2, 2007. 3) Inasmuch as the Comerica LOC included a duplicate amount of $580,473.14 for mass grading (which was previously covered by the Valley Community Bank LOC) we respectfully request that the United City of Yorkville, Illinois hereby authorize a reduction of 85% of $580,473.14 or $493,402.17 in accordance with the applicable portions of the Subdivision Control Ordinance and our Annexation Agreement approved September 26, 2006. 4) On August 14, 2007, the Yorkville City Council reduced the aforementioned LOC by $419, 096.47 leaving an available balance in the LOC of $1,223.747.97. 5) The attached spread sheet shows that if the LOC reduction request is approved as submitted and requested, the LOC will be reduced to $379,379.12, down from the original posted amount of $1,642.844.44. Please accept our sincere thanks for your help and guidance and if I can provide further information or comment, please advise.. .. Respectfully submitted, JAMES N. URHAUSEN, President/CEO THE URHAUSEN GROUP FOR: RAGING WAVES, LLC — SERIES "A" City of Yorkville Letter of Credit/Bond Reduction Subdivision: RAGING WAVES LLC - Reduction No. 2 Bond/LOC No. COMERICA LOC #628335-04 LOC/Bond Approved Actual Amount Amount complete prior Amount of Amount to remain Item Eng. Est. for LOC/Bond to Reduction No. 2 Reduction No. 2 after Red. Nos. 1 &2 Earthwork $693,698.65 $5121689.65 $693;698.65 -0- $104,054.80 Erosion Control $91 ,715.00 $67,783.51 $45,857.50 -0- $57,321 .88 Watermain $335,813.26 $247,703.90 $519,584.00 $2105548.32 $37, 155.58 Storm Sewer $574,526.00 $423,784.00 $767,244.00 $360,216.40 $63,567.60 Pavement $340,383.90 $251 ,075.31 $230,705.00 $2132414.01 $81 ,661 .29 Sanitary $1661177.00 $1227576. 13 $335,526.00 $104, 189.71 $18,386.42 Miscellaneous $10,000.00 $7,376.24 -0- -0- $7,376.00 Striping $32361 .25 $2,479.34 -0- -0- $2,479.34 Traffic Control $10,000.00 $72376.24 -0- -0- $7,376.24 Totals $252259675.06 $1 ,642,844544 $23592,615.15 $888,368.44 $379,379.12 Notes: a) LOC/Bond amt. to be 15% of substantially completed items plus 110% of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10% at final acceptance. c) Manual input required for cells highlighted in yellow. Column "E" amoi unts reflect 85% of amounts shown in C Column "C"plus $44,000.00 for final lift on Rosenwinkle 7-Mar-08 :JNU `,�6�D C/py Reviewed By: Agenda Item Number J� T Legal ❑ CA# 16) Finance ❑ EST. , � 1636 Engineer V)"' 'i(V�IOX Tracking Number -4 L (el 0) City Administrator ❑ 9 `�O Consultant ❑ P N/ A09 'S <GE ?' F1 Agenda Item Summary Memo Title: Bristol Bay Phase I (Units 1-8)—Earthwork Bond Reduction 42 Meeting and Date: March 18, 2008 Public Works Committee Synopsis: This reduction in the amount of$141,420.53 is based on work completed to date. The remaining bond amount would be $261,887.51. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: `ASO CIpy o Memorandum EST ¢W� ess To: Brendan McLaughlin, City Administrator h From: Joe Wywrot, City Engineer \_ Ia � 09 I� p CC: Lisa Pickering, Deputy City Clerk �n �2 4E Date: March 12, 2008 Subject: Bristol Bay Phase 1 (Units 1-8) - Earthwork Bond Reduction#2 Attached find a letter from Centex Homes to reduce the bond amount for earthwork in Units 1-8 of Bristol Bay, and also to create individual earthwork bonds for each unit. Creating the individual bonds makes it easier to track as we work through the acceptance process for each unit. I have reviewed the request and calculations and concur with the work completed to date. I recommend that Fidelity &Deposit Company of Maryland Bond#8771376 be reduced by the amount of$141,420.53. The remaining amount of the bond would be $261,887.51. If approved, this bond would be replaced with individual bonds for Units 1-8 totaling $261,887.51. Please refer to the attached spreadsheet for details. Please place this item on the March 18, 2008 Public Works Committee agenda for consideration. City of Yorkville 12-Mar-08 Letter of Credit/Bond Reduction Subdivision: Bristol Bay Phase 1 (Units 1-8) Reduction No. 2 Bond/LOC No. Fidelity& Deposit Company of Maryland; Bond#8771376 LOC/Bond Approved Original amount Bond amount prior Amount of Amount to remain Item Eng. Est. for LOC/Bond to Reduction No.2 Reduction No.2 after Red. No.2 Unit 1 Earthwork $170,568.11 $187,624.92 $46,225.71 $16,209.11 $30,016.60 Unit 2 Earthwork $122,117.19 $134,328.91 $33,095.02 $11,604.81 $21,490.20 Unit 3 Earthwork $126,998.98 $139,698.88 $34,418.03 $12,068.73 $22,349.30 Unit 4 Earthwork $115,365.12 $126,901.63 $31,265.14 $10,963.16 $20,301.97 Unit 5 Earthwork $227,529.39 $250,282.33 $61,662.81 $21,622.15 $40,040.66 Unit 6 Earthwork $223,961.64 $246,357.80 $60,695.91 $21,283.11 $39,412.80 Unit 7 Earthwork $88,864.79 $97,751.27 $24,083.27 $8,444.84 $15,638.44 Unit 8 Earthwork $412.759.80 $454.035.78 $111.862.15 $39,224.62 $72,637.53 Totals $1,488,165.02 $1,636,981.52 $403,308.04 $141,420.53 $261,887.51 Notes: a) LOC/Bond amt. to be 15% of substantially completed items plus 110% of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10% at final acceptance. c) Manual input required for cells highlighted in yellow. d) Individual previous reduction amounts were calculated by pro-rating previous reduction among all 8 units. Reduction#1 reduced earthwork bond to $403,308.04 CENTEX HOMES 2205{°olnl Boulevard FIgiF, Illinois 00123 Ph,, ie19,'83-6300 Fp, 181'1793-6701 Valch 12. 2o(IA �II. .Ioc' rot Yoik\illcCk\ Fnuincer 'oun Game Pane Road )'orkv ills, IL O(Ij()ll Itl Iiri-.1111 li.�_. \I:ui ( Irallul_I IZCdlICl11�11 Rcyuisl )cal \I1. \\\\\1ot It Is III UIlderst:mJin1' lilac the nl:h, ra llnLl i111PTO\C11101; at Bristol R I'llase I are ,uh,u III ialI col nplcLc. AI thi-s time, l elite l lunles' is respectlullc reyuestin_ a bond I AILIC'l 1011 ul )..42(1, 111 is \\01Ilk :11 to thr Current IN n11 L)I S-4n.;.3nti to :1 nc\\ tut:ll u1 ti?(,1 .,\S7 SI) The attached spreadshcet indicates the breakout hct\\ecn units. 11 wil haAt' .111A qucI tlOils. pleaSC COI1t11Ct Ille al A�''-A7>_711�9. I II:IIIlC A'Otl. 1111CCI"el\', Bali Dl slllang Land Doelopment Field %Ianu,Ier Cc: .Icmwei Fischer. Cit\ ol'York\ ille C/r` Reviewed By: Agenda Item Number J= e T Legal ❑ OA 4�17 17 Finance ❑ EST. , 7636 Engineer [ I a to l° � Tracking Number ��I h City Administrator ❑ Consultant ❑ P W LE Agenda Item Summary Memo Title: Bristol Bay Unit 4—Final Acceptance & Bond Reductions Meeting and Date• March 18, 2008 Public Works Committee Synopsis: Centex Homes has requested that the city accept the public improvements in Bristol Bay Unit 4 for ownership and maintenance. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval, subject to receipt of bills of sale. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: Cl Memorandum EST. , 1836 To: Brendan McLaughlin,City inistrator dFrom: Joe Wywrot, City Engineer U;i gym. p CC: Lisa Pickering, Deputy Cit '51C rk Eric Dhusc,Director of Public Works kE �4 Date: March 12, 2008 Subject: Bristol Bay Unit 4—Final Acceptance&Bond Reductions Attached find a request from Centex Homes for the city to accept the public improvements in Bristol Bay Unit 4 for ownership and maintenance. The punchlist has been completed except for planting a missing parkway tree at Lot 1210 and cleaning/sealing the edge-of-pavement joints. Both of these items are weather related, and the developer has asked that we allow them to complete those items this spring during the one-year warranty period. Corresponding to final acceptance are reductions to the three bonds in place for Unit 4. I recommend that the earthwork bond for Unit 4 be reduced by the amount of$8,765.46. The remaining earthwork bond amount would be $11,536.51. 1 recommend that Armor Assurance Co. Bond#ARM10354 for sitework be reduced by the amount of$146,805.85. The remaining sitework bond amount would be$111,732.14. I recommend that Safeco Insurance Co. Bond #6544063 for landscaping be reduced by the amount of$58,696.10. The remaining landscape bond amount would be$17,401.10.Please refer to the attachment for details. Please place this item on the March 18, 2008 Public Works Committee agenda for consideration. City of Yorkville 12-Mar-08 Letter of Credit/Bond Reduction Subdivision: Bristol Bay Unit 4 Reduction No. Final Acceptance Bond/LOC No. Earthwork-To be determined Sitework-Armor Assurance Co. Bond#ARM10354 Landscaping-Safeco Insurance Co. Bond#6544063 Approved Theoretical Bond amount prior Amount of Warranty Bond Item Eno. Est. Original Bond Amt. to Final Reduction Final Reduction amounts to remain Earthwork $115,365.12 $126,901.63 $20,301.97 $8,765.46 $11,536.51 Sitework $1,117,321.36 $258,537.99 $258,537.99 $146,805.85 $111,732.14 Landscaping $174,011.00 $76.097.20 $76,097.20 $58,696.10 $17,401.10 Totals $1,406,697.48 $461,536.82 $354,937.16 $214,267.41 $140,669.75 Notes: a) LOC/Bond amt. to be 15% of substantially completed items plus 110% of uncompleted items prior to final acceptance. b) LOC/Bond reduced to 10% at final acceptance. c) Manual input required for cells highlighted in yellow. CENTEX !-TOMES 2205 Point Boulevaol Elgin, Illinois 60123 Phone: (847) 783-6300 Fax: (847) 783-6781 February 29, 2008 Mr. Joe Wywrot Yorkville City Engineer 800 Game Farm Road Yorkville, IL 60560 RE : Bristol Bay - Unit 4 Dear Mr. Wywrot: It is my understanding that the public improvements at Bristol Bay Unit 4 are complete. At this time, Centex Homes' is respectfully requesting to have the unit put on the twelve- month maintenance period. If you have any questions, please contact me at 847-875 -7079 . Thank you. Sincerely, V Beth Dismang Land Development Field Manager Cc : Jennifer Fischer, City of Yorkville