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Public Works Packet 2008 06-17-08 �®�000 C ir® United City of Yorkville o a ^ 800 Game Farm Road EST. 1 .: 1836 Yorkville, Illinois 60560 Telephone: 630-553-4350 p L �nj p Fax: 630-553-7575 <LE 0b� AGENDA PUBLIC WORKS COMMITTEE MEETING Tuesday, June 17, 2008 6:00 p.m. City Hall Conference Room Presentation: None Minutes for Correction/Approval: Items Recommended for Consent Agenda: 1 . PW 2008-83 Chignoli Auto — Sidewalk Covenant Agreement 2. PW 2008-84 Merlin Muffler — Plat of Easement 3 . PW 2008-85 315 E. Van Emmon — Driveway Replacement New Business: 1 . PW 2008-86 Tower Lane Water Tower Rehabilitation — Bid Results 2. PW 2008-87 Quiet Zone Engineering Services Agreement 3 . PW 2008-88 Draft Water Conservation Plan 4. PW 2008-89 Van Emmon Groundwater Issue — Monitoring Wells Old Business: 1 . PW 2008-79 Petition for Private Well within City Limits Additional Business: UNITED CITY OF YORKVILLE WORKSHEET PUBLIC WORKS COMMITTEE Tuesday, June 17, 2008 6:00 PM CITY CONFERENCE ROOM --------------------------------------------------------------------------------------------------------------------------------------- ITEMS RECOMMENDED FOR CONSENT AGENDA: ----------------------..........------------------------------------------------------------------------------------------------------- 1 . PW 2008-83 Chignoli Auto — Sidewalk Covenant Agreement ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes -...........--------------........--------------------------------------------...................-------------------------------------- 2. PW 2008-84 Merlin Muffler — Plat of Easement ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3 . PW 2008-85 315 E. Van Emmon — Driveway Replacement ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- NEW BUSINESS: -..........-------------------.............-------------------------------............------------------------------------------------- 1 . PW 2008-86 Tower Lane Water Tower Rehabilitation — Bid Results ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes -----...............------------------------------------------------------------------------------------------------------------------- 2. PW 2008-87 Quiet Zone Engineering Services Agreement ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- 3 . PW 2008-88 Draft Water Conservation Plan ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes - --- ------------------------------------------------------------------------------------------°-°- - 4. PW 2008-89 Van Emmon Groundwater Issue — Monitoring Wells ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- OLD BUSINESS: -------------------.......-------------------------------------------------.........-----...........----------------------------------- l . PW 2008-79 Petition for Private Well within City Limits ❑ Moved forward to CC consent agenda? Y N ❑ Approved by Committee ❑ Bring back to Committee ❑ Informational Item ❑ Notes --------------------------------------------------------------------------------------------------------------------------------------- ADDITIONAL BUSINESS: --------------------------------------------------------------------------------------------------------------------------------------- C/py Reviewed By: Agenda Item Number J� a T Legal ❑ �' 'l� EST. I>� 1836 Finance ❑ n ineer \ j i�A E g �1 Tracking Number City Administrator 9 `�O Consultant ❑ �� � g - <LE ?° F-1 Agenda Item Summary Memo Title: Chignoli Auto—Sidewalk Covenant Agreement Meeting and Date: June 17, 2008 Public Works Committee Synopsis: This agreement allows sidewalk for the delay of sidewalk construction across the frontage of 1203 N. Bridge Street. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: ®� Memorandum EST :.: isas To: Brendan McLaughlin, City dministkator From: Joe Wywrot, City Engineer CC: Lisa Pickering, Deputy City rk Date: June 9, 2008 Subject: Chignoli Auto — Sidewalk Covenant Agreement Attached find a copy of a proposed sidewalk covenant agreement with Chignoli Auto (d.b.a. 1740 Essington, LLC) for a future sidewalk across there sidewalk frontage at 1203 N. Bridge Street. This property is located on the west side of Route 47, immediately north of Landmark Ave. Due to IDOT's future Route 47 widening project, we have entered in several of these agreements with property owners as their properties develop/re-develop. The property owner is still responsible for constructing the sidewalk, but construction to be delayed until the Route 47 project is constructed, until the property is sold, or until the city requests them to construct the sidewalk. I recommend that the City Council authorize the City Administrator to sign this agreement. Please place this item on the June 17th Public Works Committee agenda for consideration. STATE OF ILLINOIS ) COUNTY OF KENDALL ) SIDEWALK INSTALLATION COVENANT WHEREAS, the undersigned, 1740 Essington , LVereinafter referred to as "Owner/Developer"), is the owner of the real property upon which is now situated an improved structure (hereinafter referred to as "Property") described in the Exhibit "A", attached hereto and on incorporated herein by reference; and WHEREAS, said Property located at 1263 /J 3660 min the United City of Yorkville, Kendall County, Illinois is zoned R - 3 ; and WHEREAS, the United City of Yorkville has/will heretofore issued a building permit for the construction of the improvements on said Property and, incidental thereto, requiring the installation of sidewalks along the frontage of the Property adjacent to Illinois Route 47; and WHEREAS, at the present time, public sidewalk does not exist on Illinois Route 47 in the general vicinity of the subject property and the undersigned, as the owner, has requested the United City of Yorkville that it be permitted to defer the installation of the sidewalks; and WHEREAS, the Untied City of Yorkville has agreed to allow Owner/Developer to delay and defer the installation of this sidewalk on the Property in further accordance with the provisions of this Covenant. ZZ NOW, THEREFORE, the undersigned40 Essington,0 herewith covenant and agree with the United City of Yorkville that, in consideration of the City issuing the Building permit for the commercial building located on the real property described in Exhibit "A", that the undersigned, or their heirs, successors or assigns, shall cause sidewalks to be installed along the frontage of the Property along Illinois Route 47 in accordance with the Ordinances and guidelines of the United City of Yorkville, then in effect, regulating the installation of sidewalks, upon the happening of the first of the following events: (a) when sidewalks are extended along Illinois Route 47 by others to the edge of the subject property or (b) prior to the Property being sold or (c) within six (6) months written request by the United City of Yorkville for the installation of sidewalks. This Covenant shall run with the land and shall be binding upon and shall be obligatory upon the undersigned Owners, and their heirs, successors and assigns. IN WITNESS WHEREOF, the undersigned have executed this Covenant this day of , 2000 OWNER/DEVELOPER: er 4W �j Owner APPROVED and ACCEPTED UNITED CITY OF YORKVILLE By: City Administrator `�fpD C/p` Reviewed By: Agenda Item Number ,2 A T Legal ❑ 0,A Finance ❑ EST. , 1836 1'11o8 �x F]Engineer � ' Tracking Number uJ City Administrator Consultant ❑ Pw acus g <LE ��'� ❑ Agenda Item Summary Memo Title: Merlin Muffler—Plat of Easement Meeting and Date• June 17, 2008 Public Works Committee Synopsis: This document dedicates casement for the reconfigured stormwater basin and for utilities. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: ®�tpD CITY Memorandum EST � _ 1836 To: Brendan McLaughlin, City Sdmirustrat at 'r From: Joe Wywrot, City Engineer CC: Lisa Pickering, Deputy City k U Date: June 11 , 2008 Subject: Merlin Muffler — Plat of Easement Attached find a proposed plat of easement for the Merlin Muffler site, located at the SE corner of Rt.47 and Beaver Street. The plat dedicates easements for the re-configured stormwater basin and for utilities. I recommend approval of this plat of easement. Please place this item on the June 17, 2008 Public Works Committee agenda for consideration. 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Reviewed By: Agenda Item Number J� a pn Legal ❑ (—' A Finance EST leas F-1 1 ` Engineer Kr < y City Administrator p P Tracking Number 9 L Consultant ❑ dcos , S`°S� <LE ��'� ❑ Agenda Item Summary Memo Title: 315 E. Van Emmon—Driveway Replacement Meeting and Date• June 17, 2008 Public Works Committee Synopsis: This proposal is to replace a section of the asphalt driveway at 315 E. Van Emmon to reduce the slope. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: ,2 Memorandum EST. , 1836 To: Brendan McLaughlin, City Ads From: Joe Wywrot, City Engineer CC: Sue Mika, Finance Director Lisa Pickering, Deputy City Clerk LE Date: June 13,2008 Subject: 315 E. Van Emmon—Driveway Replacement In 2004 Kendall County had a roadway project for Van Emmon Road east of the city limits. They asked if the city would join them and expand the project to overlay Van Emmon within the city limits all the way to Route 47. We agreed to this and the project was constructed. A design element of the project included paving 4-foot wide asphalt shoulders,which provided a wider shoulder and also gave bicyclists a safer place to ride. At 315 E. Van Emmon,however,paving of this shoulder resulted in making the driveway apron steeper. The driveway apron was re- graded at that time,but the driveway was still very steep.During this past winter with all the snow and ice,it was very difficult for the homeowner to exit their driveway. Consequently,we have solicited proposals to re-grade the driveway further onto the lot. We have met with the homeowner and they have concurred with the new design. The re-design requires that the driveway be removed and replaced over a distance of about 50 feet,which we have called Alternate#1. The resident expressed interest in paying an addition amount to extend the paving all the way to the garage,which we have called Alternate#2.We have received the following proposals: Alternate#1 Alternate#2 Total Kendall County Blacktop,Inc. $3,300.00 $2,200.00 $ 5,500.00 P.O.Box 91 Plano,Illinois 60545 Novak& Sons Paving,Inc. $3,560.00 $2,240A0 $ 5,800.00 62 Stonehill Road,Unit A Oswego,Illinois 60543 Bristol Blacktop, Inc. $11,082.81 $ 356.63 $11,439.44 P.O. Box 405 Montgomery, Illinois 60538 Based on the results of the proposals, I recommend that we accept the proposal of Kendall County Blacktop. Alternate#1 work is subject to the homeowner agreeing to take care of the landscaping once the contractor places the dirt, seed,and erosion control blanket. Alternate#2 work is subject to the homeowner paying for Alternate #2, taking care of the landscaping similar to Alternate #l , and assuming responsibility for any stormwater that may flow into the garage. This expense is not budgeted. Please place this item on the Public Works Committee agenda for discussion. `,k D cipy Reviewed By: Agenda Item Number J� f T Legal ❑ N EST , j 1836 Finance F] I� Engineer A" (121�R Tracking Number t L G q City Administrator Fl Consultant ❑❑ PIN C2 0 ILE Agenda Item Summary Memo Title: Tower Lane Water Tower Rehabilitation—Bid Results Meeting and Date: June 17, 2008 Public Works Committee Synopsis: Recommend award to Jetco, Ltd. for the bid amount of$263,280.00. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Approval Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: 0 Memorandum EST. , �_ 1836 To: Brendan McLaughlin, City A 'strator -. From: Joe Wywrot, City Engineer p9 Is py CC: Eric Dhuse,Director of Public o ks LE Sue Mika,Finance Director Lisa Pickering,Deputy City Clerk Date: June 12, 2008 Subject: Tower Lane Water Tower Rehabilitation—Bid Results Attached find a recommendation letter from EEI regarding the bids received for the referenced project. The bid from Am-Coat Painting did not include pricing for items such as fire hydrant relocation,pavement repair,or miscellaneous water piping repair and electrical work.If you were to substitute the unit pricing submitted by Jetco into the Am-Coat bid for those missing items,Jetco would be the low bidder. I concur with EEI and recommend that the contract be awarded to Jetco,Ltd.for the bid amount of$263,280.00. Please place this item on the Public Works Committee agenda of June 17,2008 for consideration. 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630 1466,9350 FAX: 630 1 466,9380 www.eelwob.com Engineering Enterprises, June 12, 2008 Inc. Mr. Joe Wywrot City Engineer United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Tower Lane Elevated Water Storage Tank Rehabilitation United City of Yorkville, Kendall County, Illinois Dear Mr. Wywrot: Bids for the above referenced project were received, opened and publicly read at 11 :00 a.m. on June 11 , 2008 at the United City of Yorkville City Hall. Representatives of the United City of Yorkville, contractors bidding the project, and our firm were in attendance. A tabulation of the bids is attached for your information and record. Of the three (3) bids received, two (2) were found to be responsive and met the contract bidding requirements. The third bid, submitted by Am-Coat Painting, Inc., which was read as the apparent low bid, failed to included unit prices or amounts for all of the bid items and is, therefore, considered a non-responsive bid. The low responsive bidder was Jetco, Ltd. , P.O. Box 934, Prospect Heights, IL, 60070 submitting a bid in the amount of $263,280.00, which was $71 ,460.00 or 21 ,35% below the Engineer's Estimate of $334,740.00. - Jetco, Ltd. has the necessary experience and has illustrated on several other projects that they are capable of completing this project in accordance with the contract requirements. We, therefore, recommend that the United City of Yorkville award the Tower Lane Elevated Water Storage Tank Rehabilitation project to Jetco, Ltd. If you have any questions or need additional information, please call. Respectfully submitted, EN`G®LEERING ENTERPRISES, INC. William E. Dunn, P.E. Senior Project Manager Enclosure PC: Mayor Valerie Burd Mr. Brendan McLaughlin — City Administrator Mr. Travis Miller —Director of Community Development Mr. Eric Dhuse — Director of Public Works Ms Susan Mika — Finance Director Mr. Steve Brend, Jetco, Ltd JWF, LAM, EEI GSPublic%Yorkville@007tY00712 Contract H.1 - Tower Lene EWST Rehabilitation\DocvwywmtoI - award leuer.doc IN Consulting Engineers Specializing in Civil Engineering and Land Surveying `QED C/p` Reviewed By: Agenda Item Number J� s�0 Legal El Finance ❑ ` EST. 1836 Engineer ❑ .4 (�; � tq City Administrator ❑ Tracking Number �a�^ =O Police El r =, t E ��,�? Human Resources ❑ Public Works ❑ City Council Agenda Item Summary Memo Title: Quiet zone engineering services contract City Council/Committee Agenda Date: Public Works Committee—June 17, 2008 Synopsis: See attached memo. Council Action Previously Taken: Date of Action: N/A Action Taken: Item Number: Type of Vote Required: Majority to proceed out of committee Council Action Requested: Discussion and direction Submitted by: Bart Olson Administration Name Department Agenda Item Notes: car` ,2 c Memorandum To: Public Works Committee EST. -1 ` 1836 From: Bart Olson, Assistant City Administrator o L o CC: �n A. p Date: June 13, 2008 <LE vI;F Subject: Quiet zone engineering services contract Basics Based on train horn complaints from two residents who have contacted aldermen and staff directly, and others who have attended HOA meetings at Grande Reserve, attached is a proposed engineering services contract with EEI for the establishment of a "quiet zone" for the BNSF railroad crossings at Mill Road and Kennedy Road. The contract amount would be on an hourly basis, not to exceed $ 17,000. Jason Bauer of EEI will be attending the committee meeting to give a presentation on how to establish a quiet zone. Jason has worked with the Village of Sugar Grove to establish a quiet zone in their downtown area. In short, trains on the BNSF tracks must sound their horn a certain distance ahead of and past each at-grade highway crossing. The train horn is mandated by the Federal Railroad Administration (FRA), and provides a very effective safety measure for motorists crossing railroad tracks. But, this causes a considerable nuisance for any residents who live near these intersections. The FRA allows the establishment of quiet zones, or areas where the train horns do not need to be sounded, provided certain safety measures are installed. The process to get these safety measures approved by the FRA and the railroad companies takes approximately 12-18 months. After the quiet zone is approved administratively, the approved improvements (i.e. raised medians, four-way gates) must be installed before train conductors will stop sounding the horns. Policy Issue The quiet zone crossing improvements that are to be studied in this contract will be of an interim nature. This is because the Grande Reserve annexation agreement contains a clause, with certain triggers, that requires the developer to install crossing improvements at Mill Road and Kennedy Road that would meet quiet zone standards. These triggers are not likely to be met for a few years (3+) — but when they are met, any improvements the City has constructed as a result of this contract will be torn out. Whether the quiet zone is applied for now or when the ultimate improvements are constructed, the City must bear the cost of applying for the quiet zone. While this contract only covers the administrative act of applying for a quiet zone, the committee should be aware that in the unlikely scenario that the new housing starts in Grande Reserve pick up, the interim improvements in this contract would be considered moot, and a new contract for the ultimate improvements would need to be entered into. In this case, the second contract for engineering services would likely not have to include the three phases of preliminary investigations, traffic count submittals, and coordination with governing entities. Funding This agreement would be billed on an hourly basis with a not to exceed amount of $ 17,000. This agreement has not been budgeted in FY 08/09. Staff has identified the Kendall County Paratransit line item ($ 13 ,964) in the FY 08/09 budget. It is likely that that expense will not have to be incurred until FY 09/10 (grant was submitted by Kendall County to the federal government last week). Any other expenses could be billed out of the contingency line item. As this agreement will be billed on an hourly basis, some of the cost of this agreement could carry in FY 09/10. The cost of this agreement is only for the actual approval of the quiet zone from an administrative standpoint. The actual cost of designing and installing the safety measures would be above and beyond this contract, and would not have to be considered by the City until the quiet zone is approved by the FRA (FY 09/10 or later). The construction costs of the improvements could be anywhere from $30,000 to $ 150,000. 52 Wheeler Road • Sugar Grove, IL 60554 TEL: 630 / 466.9350 FAX: 630 / 466.9380 www.eeiweb.com Engineering Enterprises, Inc. June 9, 2008 Mr. Bart Olson copy Assistant City Administrator United City of Yorkville 800 Game Farm Road Yorkville, IL 60560 Re: Professional Services for Proposed BNSF Quiet Zone Mill Road and Kennedy Road Crossings United City of Yorkville, Kendall County, Illinois Dear Bart: Thank you for the opportunity to submit this proposal for professional engineering services for the above referenced project. Our proposal presents in more detail below the following items: Project Description, Scope of Services, Fees and Conditions, Qualifications and Acceptance. PROJECT DESCRIPTION The United City of Yorkville, hereinafter referred to as Client, proposes to declare a new Quiet Zone within the City along the Burlington Northern Santa Fe Railroad (BNSF) for the two at- grade rail crossings with Mill Road and Kennedy Road . The two at-grade crossings are further summarized as follows: Mill Road — Crossing Inventory #079578N, BNSF Mile Post 43.77 Kennedy Road — Crossing Inventory #079579V, BNSF Mile Post 44.52 SCOPE OF SERVICES Our firm purposes to furnish the necessary personnel, materials, equipment and transportation to make necessary investigations, measurements, computations and analysis to perform field and office civil engineering services for the above referenced project, in accordance with the Consulting Engineers Specializing in Civil Engineering and Land Surveying Mr. Bart Olson June 9, 2008 Page 2 detailed scope of services listed below, accepted civil engineering practices and the current Federal Railroad Administration (FRA) guidelines for establishing Quiet Zones. PRELIMINARY INVESTIGATIONS Engineering Enterprises, Inc. will analyze the existing conditions at each at-grade crossing identified in the Project Description. After the initial investigations have been completed, the current risk index for the proposed Quiet Zone will be summarized and the potential safety improvements, based on the existing data, will be identified . TRAFFIC COUNT SUBMITTALS Engineering Enterprises, Inc. will conduct traffic counts at the two crossings, and then will provide the updated traffic counts to the Chicago Metropolitan Agency for Planning (CMAP) and the Illinois Department of Transportation (IDOT) District 1 . Engineering Enterprises, Inc. will coordinate with CMAP and [DOT until the FRA database has been updated. COORDINATION WITH GOVERNING ENTITIES Engineering Enterprises, Inc. will coordinate the required field diagnostic meetings with the FRA, the Illinois Commerce Commission (ICC), the BNSF and the United City of Yorkville. At the preliminary diagnostic meeting, the diagnostic team will make recommendations as to the required safety improvements necessary at each crossing . QUIET ZONE CALCULATIONS AND ANALYSIS Based on the outcome of the preliminary diagnostic meeting, Engineering Enterprises, Inc. will complete the required safety analysis and review the suggested supplemental safety measures. The safety measures to be implemented will be discussed with City representatives to determine the applicability of each safety measure and evaluate any alternatives. NOTICE OF INTENT Upon approval of all traffic counts and updates to the FRA database, Engineering Enterprises, Inc. will submit the required Notice of Intent to create a new 24-hour Quiet Zone in accordance with the FRA guidelines. COORDINATION OF IMPROVEMENTS After the 60 day NOI period, Engineering Enterprises, Inc. will inform the Client as to the necessary improvements to be completed at each crossing. If detailed construction plans are required to facilitate the improvements at any crossing within the proposed Quiet Zone, the necessary land surveying, design and construction engineering Mr. Bart Olson June 9, 2008 Page 3 services, and all coordination and permitting with the railroad will not be considered inclusive to the fees presented in this proposal. NOTICE OF ESTABLISHMENT After the successful installation of the required safety improvements as required for each crossing, Engineering Enterprises, Inc. will prepare and submit to the required entities the Notice of Establishment for the Quiet Zone. It is anticipated that the timeline for establishing the Quiet Zone is approximately 12 — 18 months. The final timeframe for establishing the Quiet Zone will depend upon the requirements set forth by the FRA for implementation . The anticipated timeline of 12 — 18 months does not include the additional time for design and construction of the required improvements or the BNSF general license application and approval. Additionally, delays by State or Federal agencies can adversely affect the timeline during the process. At this time, it is not anticipated that the BNSF will required the City to obtain legal easements for any of the included at-grade crossings. In the event that easement documents are to be prepared, all of the associated tasks will be performed at an hourly rate for the various classifications of employees who will perform the work as listed on the attached Standard Schedule of Charges dated January 1 , 2008, or in accordance with a separate proposal. MEETINGS Engineering Enterprises, Inc. will attend meetings as required with the City, FRA, ICC and BNSF. In addition to the diagnostic meeting, Engineering Enterprises, Inc. will attend other meetings per the direction of the City, including Council Meetings as necessary. Engineering Enterprises, Inc. will prepare agendas and will distribute minutes for all attended meetings. EXCLUSIONS As previously summarized , this proposal shall cover the costs associated with implementing the Quiet Zone for the at-grade crossings previously discussed with the City and listed in this proposal. This proposal does not include the preparation of any construction documents or design engineering. FEES AND CONDITIONS The proposed method of payment for the required professional services is an Hourly (HR) Basis for the various classifications of employees who will perform the work as listed on the Standard Schedule of Charges dated January 1 , 2008. Based on the above described scope Mr. Bart Olson June 9, 2008 Page 4 of services, we estimate our fees to be approximately $17,000. We have prepared and attached a Summary of Estimated Level of Effort which summarizes our fee calculation. Payment for all work will be based on invoices submitted periodically by our firm, but not more frequently than monthly as the work progresses. Invoices will be payable by the Client within 90 days of the date of the invoice. In the event that payment is not made by the Client within 90 days, interest will be charged at the rate of 1 . 5 percent per month on the unpaid balance. This proposal shall be in effect for a period of thirty (30) days from the date of this proposal. If this proposal is not accepted within that period of time, our firm reserves the right to withdraw or revise this proposal. Additional assignments not described above (including detailed construction documents for improvements at each crossing) will be performed at an hourly rate for the various classifications of employees who will perform the work as listed on the attached Standard Schedule of Charges dated January 1 , 2008, or in accordance with a separate proposal. The hourly fees are based on the premise that we will be able to utilize existing CAD and GIS base information to develop exhibits for each crossing. If Engineering Enterprises, Inc. is required to conduct field surveys to obtain the base information, this additional work will be performed at the hourly rate for the various classifications of employees who will perform the work as summarized on the Standard Schedule of Charges. QUALIFICATIONS Engineering Enterprises, Inc. is actively engaged in the planning, design and construction of both public and private improvement projects requiring civil engineering and land surveying services in Northern, Illinois. Our staff has the experience, enthusiasm and commitment to provide the required services in a reliable, timely and cost effective manner. Engineering Enterprises, Inc. has performed similar work in the past, including the coordination for the ongoing Quiet Zone establishment along the BNSF railroad in the area. Engineering Enterprises, Inc. also has a good working relationship with the United City of Yorkville public officials and staff, and we continue to work on a number of infrastructure projects for the City. While various members of our firm will perform the work on this project, the principal contact person with our firm will be Jason Bauer, P. E. , Project Manager. ACCEPTANCE We will give our full attention to the project so that it may be constructed as soon as practicable, consistent with performance of our services, and other considerations. Mr. Bart Olson June 9, 2008 Page 5 If the Project Description, Scope of Services, and Fees and Conditions, as cited above are satisfactory, please indicate your acceptance by signing both of the enclosed proposals and returning one of them to us for our records. We welcome the opportunity to submit this proposal for professional services to you for your consideration. We look forward to working with and for you on this exciting project. Respectfully submitted, ENGINEERING ENTERPRISES, INC. J2E Project Manager 94d w e -- Jeffrey W. Freeman, P.E. , CFM Vice President JWF/jmb/arf pc: Mayor Valerie Burd Mr. Brendan McLaughlin — City Administrator Mr. Travis Miller — Community Development Director Mr. Eric Dhuse — Director of Public Works Mr. Joe Wywrot, P. E. — City Engineer Ms. Susan Mika — Finance Director JKM, PGW, TWT, WED, RGN, JLB, DMT — EEI Mr. Bart Olson June 9, 2008 Page 6 AGREEMENT All terms and conditions to this Agreement for Professional Services Accepted this day of , 2008. By Y Mayor ® COP By City Clerk United City of Yorkville Organization 800 Game Farm Road Address Yorkville IL 60560 City State Zip Accepted this 9 day of �u N6 2008. By Wro„l W f/lzew�-- Vice Preasident ByOl Sepretary Engineering Enterprises Inc Organization 52 Wheeler Road (corporate seal) Address Sugar Grove IL 60554 City State Zip \%Phobos%EEI_Storage\Dots\Public\Yorkville\2008\YO0813 Quiet Zone Planning\Contract\Proposal.doc b �E 5} 44zn4N y� 7Ef E LFr'•2-4 AP j31{('�. _s3. "t `i 3 Lana Imu _ ,< r a rte" i.ui� mi E .0 l Lana n �y , '�` •� � � f a . Iv; kyh � iaYlay. vlrS,r r<na; + .aa r .{< [ . 7�'Pi ' e - BS .L , '». .e} i>�.14, '" .m i?,e.� l e , _a © ��a�a�����■��a e . Process and Submit Traffic Data e .. - eQuiet Process Notice of Intent � Process Notice MM • oomomo®00000� 1ac.i <<_ .sue" z7L} . 9bnr � r Ar ®��uu�� S2 Wheeler Road • Sugar Grove, IL 60SS4 TEL, 630 / 466.93SO FAX: 630 1466-9380 STANDARD SCHEDULE OF CHARGES www.eeiweb.com Engineering January 1 , 2008 Enterprlses, Inc, EMPLOYEE DESIGNATION CLASSIFICATION HOURLY RATE Senior Principal E-4 $171 .00 Principal E-3 $162.00 Senior Project Manager E-2 $150.00 Project. Manager E-1 $138.00 Senior Project Engineer/Planner/Surveyor II P-6 $126.00 Senior Project Engineer/Planner/Surveyor I P-5 $117.00 Project Engineer/Planner/Surveyor P-4 $108.00 Senior Engineer/Planner/Surveyor P-3 $ 99.00 Engineer/Planner/Surveyor P-2 $ 90.00 Associate Engineer/Planner/Surveyor P-1 $ 81 .00 Senior Project Technician II T-6 $117.00 Senior Project Technician I T-5 $908.00 Project Technician T-4 $ 99.00 Senior Technician T-3 $ 90.00 Technician T-2 $ 81 .00 Associate Technician T-1 $ 72.00 Administrative Assistant A-3 $ 78.00 CREW RATES, VEHICLES AND REPROGRAPHICS 1 Man Field Crew with Standard Survey Equipment $129.00 2 Man Field Crew with Standard Survey Equipment $201 .00 1 Man Field Crew with RTS or GPS * $159.00 2 Man Field Crew with RTS or GPS * $231 .00 Vehicle for Construction Observation $ 15.00 In-House Scanning and Reproduction $0.25/Sq. Ft. (Black & White) $1 .00/Sq. Ft. (Color) 'RTS = Robotic Total Station / GPS = Global Positioning System G:1EEI\DocslFormMGenerallSSC-S1d Schedule of ChargeslSTADS0108.DOC Consulting Engineers Specializing in Civil Engineering and Land Surveying e-D Cl;r- Reviewed By: Agenda Item Number J� T Legal ❑ �� �� 7836 EST. , Finance F] Engineer ❑ Tracking Number City Administrator ❑ Consultant ❑ t Vy ADC)$ IZZ <LE Parks and Recreation F-1 Agenda Item Summary Memo Title: Draft Water Conservation Plan Meeting and Date: Public Works Committee—June 17, 2008 Synopsis: Water conservation plan created by the Yorkville Green Committee, submitted for consideration by the City Council. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Submitted by: Yorkville Green Committee Name Department Agenda Item Notes: See attached. June 8 Revision Draft Water Conservation Plan The Yorkville Green Committee proposes that the City Council implement a more comprehensive Water Conservation strategy by amending the existing Water Conservation and Landscape Ordinances and provide a supplemental educational component through a Water Conservation Plan. Studies show that education creates the largest savings in water usage[. The Yorkville Green Committee would like the Algonquin Water Conservation Plane to serve as a model for Yorkville's updated Water Conservation Plan and related ordinances. The Algonquin Water Conservation Plan utilizes education to encourage conservation, as residents are the biggest consumers of water in a community. This program targets both adults and school children. Using this plan as a guide, the Yorkville Green Committee would like to incorporate these educational components into the Yorkville Water Conservation Plan. 1. Public Outreach Efforts—Specific methods to increase property owner awareness about the need to conserve water. a. Door hangers—Develop educational door hangers to be placed on properties where"over watering" appears to occur. City staff would develop the hangers. Distribution would be by all staff out in the field (police,public works,inspectors, etc.) b. Water Conservation Seminars—host or sponsor an annual Spring seminar (i.e. like the recent April 28 seminar) to publicize water conservation issues and solutions. c. Elementary school presentations—Develop brief presentations and informational flyers and present the information to children at the elementary school levels. Include contests per below. d. Public Notices—Water conservation and restriction notices should be placed on water bills,website and all newsletters. e. City Voice mail messages—City voice mail mailboxes should include brief reminders about water conservation. Messages could be changes weekly/monthly and include brief tips on water conservation measures. City staff would develop possible message scripts as guidelines. f. Water Conservation logo on City vehicles—develop stickers and bumper stickers that could be used on all city vehicles, or handed out to the public at special events. g. Homeowners Association—Notify all Homeowners Associations about water conservation and ask them to spread the word via their own newsletters, websites and annual meetings. Offer City staff to make presentations and explain regulations. Everett,Washington:2007 Comprehensive Water Plan,Chapter 5—Conservation Program <httD://www.ci.everett.wa.us/Get PDF asox?pdfID=910>March 25,2008 2 Algonquin,Illinois: Water Conservation Plan h. Business Education — Work with businesses that have irrigation systems to limit or eliminate watering. Work with businesses to promote water recycling or other conservation measures. City staff would develop informational materials explaining benefits, rate incentives and regulations. i. Press contact — The Water Conservation Plan and all of the other outreach efforts, contests, enforcement issues, etc. will be shared with the local press. All beat reporters will be encouraged to draft articles and help promote the Plan and contests. j. Water Conservation Brochure — Develop a Water Conservation brochure that that includes the regulations, restrictions and helpful tips for conserving water. This would be distributed to residents and handed out at special events. 2. Contests and Incentives — Simple programs for property owners, families, business owners and students to participate in certain water conservation activities. a. Water Conservation Logo contest — Develop a logo and have a naming contest for children. A contest could also be used to develop the logo itself. b. Water Usage contest — Have a competition for residents to see who can use the least amount of water compared to last year. City staff to create the guidelines and advertise on the water bills. c. Poster contest — Hold a competition for school children to design a poster with a conservation theme. The posters can be used for future outreach efforts, displayed at City Hall, etc. 3 . City Operations — Specific ways to enhance water conservation by modifying existing City operations. Although these may be considered implementation activities, they also serve as educational with the City leading by example. a. Limit Watering of City lawn areas— The City should continue to refrain from watering lawn areas in the peak summer months. Use moisture sensors for sprinkler systems in other months. b. The City should landscape with drought resistant scrubs & trees. c. The City has installed and should continue to maintain a rain garden and promote their development. d. The City should work with the local water district and develop a effluent watering system (tanker trucks and/or piping) for City property and a free system for business customers. Effective implementation will require revisions to Yorkville's existing Water Conservation, Landscape and Building Ordinances. Second to education in water conservation effectiveness are implementation measures. 1. Seasonal water surcharge rates—The City should consider the use of higher water rates (surcharges)when water consumption reaches a certain level. Homeowners would be billed at normal water billing rates for usage up to the City-wide monthly average for a single family home(i.e. Algonquin assumed 18,000 gal) For usage above the monthly average,the additional usage would be billed at three times the normal rate. The surcharge rates would either not apply to multi- family developments or commercial developments, or different formulas could be applied. 2. Low flow Plumbing fixtures -There may already be a requirement for low volume toilets in our building codes. However, the City should establish an incentive and/or requirement above the current building code for the use of high efficiency toilets (HET) and/or dual flush toilets. (i.e. Everett, Washington 3 focused on Igallon per flush(gpf)HET toilets rather than standard 1.6 gpf toilets to go beyond current code requirements. Dual flush toilets have also been recommended). In addition, existing households purchasing a dual flush or high efficiency toilet could be given an incentive of$100.00 to encourage remodeling contractors to use these products. Low flow faucets and shower heads should also be encouraged. The use of LEED certification requirements in the Building Code will encourage the use of water conservation designs in new or renovation construction. 3. Sod requirements—The City should discourage the requirement for homeowners to use sod to landscape their lawn areas. The establishment of a sod yard is associated with heavy water usage, as sod is made up of grasses which do not sink roots deep into the soil. Grass species found in sod are not tolerant of high temperatures, and many sod suppliers sell immature sod with less than optimum developed root systems. As an alternative, homeowners could plant grass with seeded rolls at it is less costly for homeowners and provides a heartier grass sooner. The Sod requirement is typically written into the CCR's of new and existing residential developments. The City should work with the Homeowners associations of existing developments to remove/waive this requirement, and use the Annexation process to keep this requirement out of the CCR's of new developments. 4. Native Plants -The City should encourage planting native plants which will help recharge the aquifer and reduce water usage. In addition, encourage all new home constructions to install at least one deciduous shade tree of at least 2.5 inch diameter. This would apply to any lots of over a minimum acreage in size(i.e. to be determined)unless the lot is already saving and replacing existing trees under the existing Landscape ordinance. Studies have shown that large trees intercept hundreds of gallons of rainfall in their crowns,reducing polluted runoff and flooding. The City should also revise the Landscape Ordinance to require the 'Everett,Washington:2007 Comprehensive Water Plan,Chapter 5—Conservation Program <httl)://www.ci.everett.wa.us/Get PDF.aspx9ndfID=910>March 25,2008 planting of conservation landscaping around all new residential development retention ponds to slow runoff, filter fertilizers, and prevent pond problems of algae overgrowth. Less grass translates into less lawn maintenance costs, less spent on pond maintenance and less water usage. (An educational component would also be necessary for these recommendations to educate homeowners and homeowners associations not to cut native plants surrounding retention ponds and to add landscape trees). 5. Other aquifer recharge features — In addition to the native plantings, the City should actively encourage other aquifer recharge features in new and renovation construction such as bioswales and permeable pavements. These features may be restricted by the CCR's of new and existing residential developments. The City should work with the Homeowners associations of existing developments to remove/waive these restrictions and use the Annexation process to keep this requirement out of the CCR's of new developments. The use of LEED certification requirements in the Building Code will encourage the use of aquifer recharge designs in new or renovation construction. 6. Editorial notes — a. The existing Water Conservation Regulations refer to sections 8-3-2 & 8- 3-3 which appear to be incorrect references. These items need to be clarified. b. The City website indicates that the City Codes are based on ICC 2000 edition. This is several editions out of date (2003 and 2006 have been issued). The City should review/adopt the latest edition, which should be reviewed against the above Water Conservation Plan for consistency. `,QED C1Ty Memorandum To: Public Works Committee EST. ``.: 1936 From: Bart Olson, Assistant City Administrator o ®i CC: A p Date: June 13, 2008 '<<E Subject: Municipalities with water conservation rates I sent direct emails and association emails to several dozen municipalities about this issue and the following municipalities responded: Algonquin Surcharge rates are in effect for June, July and August. Billing rates will be tripled for water consumption above 18,000 gallons per month. Bensenville Bensenville with the assistance of Baxter and Woodman completed a water rate study earlier this year, we were interested in curbing excessive use as well. These rates are year round. Below are the new rates for the Village. 1) First 10,000 Gallons per month $3 .73 per 1 ,000 gallons 2) Above 10,000 Gallons per month $4.29 per 1 ,000 gallons St. Charles Water Charge. The following water rates apply to all customers: Base Water Rate - One dollar and fifty-five cents ($ 1 .55) per 1000 gallons *Excess Seasonal Water Rate - Two dollars and sixty-three ($2.63) per 1000 gallons *Excess Seasonal Water Rate applies to customer's first monthly billing period with an ending meter reading date on or after May 15th and the next four succeeding monthly billing periods. The excess seasonal water rate applies to water used during the above period which is greater than 130 percent of the monthly average of water used during the winter quarter and which is greater than 6,500 gallons per month usage. All other water is billed at the base rate. New customers who have no history of water consumption during the winter quarter will be billed on the basis of actual consumption at the base rate until a winter average is determined. `QED C/p� Reviewed By: Agenda Item Number O� a T Legal ❑ N (4 Finance ❑, ESL , 1636 �{ �, } Engineer �J. UW" Tracking Number City Administrator ❑ a O Consultant O PW �U� <LE Agenda Item Summary Memo Title: Van Emmon Groundwater Issue—Monitoring Wells Meeting and Date: June 17, 2008 Public Works Committee Synopsis: We have received two proposals to install monitoring wells on East Van Emmon. The low proposal is from K&K Well Drilling in the amount of$9100.00. Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Majority Council Action Requested: Direction as to whether we should proceed with this work. Submitted by: Joe Wywrot Engineering Name Department Agenda Item Notes: CITY g Memorandum EST. 1836 To: Brendan McLaughlin, City AAminis or y9 �® Cs� From: Joe Wywrot, City Engineer } O � p CC: Eric Dhuse, Director of Pubh Works �" c®y � Sue Mika, Finance Director tE Lisa Pickering, Deputy City Clerk Date: June 11 , 2008 Subject: Van Emmon Groundwater Issue — Monitoring Wells A few homeowners on East Van Emmon Road have complained about water running into their basements, normally after rainfall events but sometimes during dry weather. Various reasons have suggested by the homeowners in the area, ranging from water following the sanitary sewer trench along the Com Ed right-of-way, to the watermain constructed along Van Emmon by the Kendallwood Estates developer, to surface water running off Van Eamon Road. To evaluate this issue, we have solicited proposals to install seven groundwater monitoring wells. Five wells would be along the north side of Van Emmon Road between Mill Street and the ballfields, and two would be located along the Com Ed right-of-way a couple hundred feet north and south of Van Emmon. The following proposals were received: K&K Well Drilling $ 9, 100.00 1155 N. Bridge Street Yorkville, Illinois 60560 Will County Well & Pump Company, Inc. $245500.00 1200 S. Cedar Road New Lenox, Illinois 60451 If we proceed with this work, I anticipate that the wells will remain in place for up to a year while we periodically measure the groundwater elevations at regular intervals and after significant rainfalls/snowmelts. The city would need to provide locks for each well, and also perform landscape restoration after the wells are installed. Since we don't know when the wells will be removed, we would need to contract for abandonment at a later date. This work is not budgeted. Please place this item on the Public Works Committee agenda of June 17, 2008 for discussion. C/r` Reviewed By: Agenda Item Number ? � O Legal ❑ ©LD USiNESS # EST. - leas Finance F-1 1 Engineer ❑ Tracking Number City Administrator ❑ Consultant ❑ P VII 9609 -V F-1 Agenda Item Summary Memo Title: Private Irrigation Well Research Meeting and Date• Public Works Committee June 17,2008 Synopsis: Research of other municipalities private irrigation well ordinances Council Action Previously Taken: Date of Action: Action Taken: Item Number: Type of Vote Required: Council Action Requested: Committee discussion Submitted by: Eric Dhuse Public Works Name Department Agenda Item Notes: p.o Memorandum To: Joe Besco, Chairman EST 1 , lass From: Eric Dhuse, Director of Public Works 04 m CC: Brendan McLaughlin, Administrator r .p p Date: May 27, 2008 ` E Subject: Private Wells Joe, At the direction of the committee, I have been polling surrounding communities regarding private irrigation wells within city/village limits. Please find below a list of communities and the responses that were given. Batavia — No specific ordinance, but would most likely be turned down Geneva — No specific ordinance, but would not recommend Plano — No specific ordinance, but did turn down multiple requests for irrigation wells Sugar Grove — Prohibited by ordinance Oswego — Prohibited by ordinance Plainfield — Prohibited by ordinance Naperville — Prohibited by ordinance St. Charles — Prohibited by ordinance Sandwich — Prohibited Elburn — Prohibited by ordinance North Aurora — taken on case by case basis. Never had a residential applicant, only commercial. Volo — Prohibited Rock Falls — Sand Points ALLOWED (very shallow wells) no connection to system allowed New Lenox — ALLOWED only to recharge retention ponds that are used for irrigation Lombard — only allowed on parcels larger than 50 acres Princeton — Prohibited The results were gathered through phone calls for the local municipalities and through the help of Bart Olson who belongs to a network of municipalities where he posted the question. As you can see, the overwhelming response was no. Even if the municipality did not have an ordinance, the directors or water department employees thought that it should or would get turned down by the governing body. If you have any questions, or need further research, please let me know. I would ask that this be placed on the June 17, 2008 Public Works Committee agenda for discussion.