Park Board Packet 2008 10-23-08 `ifORKVIL,L,IE PARKS & RECREATION DEPARTMENT
Administration and Recreation Office
201 W.Hydraulic 5t Yorkville,H, 60560 630-553-4357
Park Board Agenda
Thursday, October 23, 2008
7:00 p.m. — Park Board Meeting
Administration and Recreation Office
Call to Order:
Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny,
Garrick Gillete
Introduction of Guests, City Officials and Staff:
Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board
Director of Parks and Recreation — David Mogle
Superintendent of Recreation — Sue Swithin
Superintendent of Parks— Scott Sleezer
Park Designer— Laura Haake
Public Comment:
Presentations:
Approval of Minutes:
Minutes — Regular Park Board Meeting —October 9, 2008*
Bills Review:
Cash Analysis*
Bill List*
Old Business:
REC Center Capital Improvement Quotes*
Heartland Circle Park Construction Update
Hoover Agreement Update
New Business:
Heartland Circle HOA Event Waiver*
Prairie Meadows (Riemenschneider Park) Change Order 3*
Yorkville Dam BypassTesting
Reports:
Director Report
Parks Report
Recreation Report
Additional Business:
Executive Session:
For the purchase or lease of real property for the use of the public body.
Adjournment:
Next meeting: November 13, 2008 (Note that this is the only meeting in November)
Items needing Board approval or recommendation
IYorkville Parks & Recreation Department
Administration and Recreation Office
201 W. Hydraulic St Yorkville, IL 60560 6305534357
Park Board Agenda
Thursday, October 9, 2008
7,00 p.m. - Park Board Meeting
Administration and Recreation Office
Call to Order: Ken called the meeting to order 7:10 pm
Roll Call..• Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes, & Garrick Gillette-
Yes
Vickie Coveny (arrived 7:17pm)
Introduction of Guests, City Officials and Staff:
Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board (arrived 9:30pm)
Director of Parks and Recreation -- David Mogle
Superintendent of Recreation - Sue Swithin
Park Designer - Laura Haake (arrived 7:20 pm)
Public Comment:
None
Presentations:
None
Approval of Minutes:
Minutes - Regular Park Board Meeting -- September 25, 2008*
Deb pointed out the following amendments on page two. Under Park & Recreation
Master Plan second sentence should say Oct 91h's meeting not the 19th. Under the
Discussion on Public Act 0950032 the last three sentences should read as follows:
Mogle said Wiese was emphatic about the fact they could not be in parks but he
said case law is a little more complex. Deb wanted to keep pictures of the sex
offenders in Yorkville on file for staff just so they were aware of whom they are.
She would ultimately like to have safe-zones for children in the parks.
Next amendment is on page four under Additional Business number three the first
sentence should read: Deb Horaz said the Sterling Foundation had given the City
and the River Front Parks a Code Blue Emergency Distress Unit with and ADF Unit
option. The last sentence should read: Finally she noted that it would take two to
three weeks to get the unit.
Ken asked for a motion to approve the minutes of the September 25"' park boards
meeting with the mentioned amendments. Kelly made the motion to approve and
Garrett seconded the motion. The motion was unanimously approved by voice vote.
1
Bills Review:
Cash Analysis & Bill List*
Ken Koch asked about the two ComEd bills. The $1943 ComEd bill on page three
was for the ball field. He wanted to know what the $4,396 ComEd bill was for.
Mogle said it was for the Rec Center. Sue noted the $4,396 was for two months.
Mogle said the City held off paying the first month because there was a question on
weather or not we had to pay taxes.
Ken also brought up the percentages in the budget under the legal expenses. Mogle
said mid year they'd add more money and try to gauge what legal expenses will
come down the road. Ken wanted to know how we would add more when we have
to cut our budget. Mogle said after all the cuts were made they'd have to go to
some other account and cut that even further and move that money to that
account. Mogle said they would try to avoid as many legal matters as possible
mentioning that we had two big ones this year in Hoover and the Rec Center.
Deb wanted to know if we'd have to cut back on programming. Sue said that it's
always been based on supply and demand. If there is a demand then she said she'd
adjust staff and budget accordingly. Mogle said when Sue offers a program the
class fee gives us the revenue.
Ken brought up the manual check in the amount of $824.25 to Illinois State Police
for background checks that was processed but never added in the cities system to
reflect the budget or bills list for Oct. 9, 2008 meeting. The check was originally
signed at the June 12I"'s meeting.
Ken asked for a motion to approve the Cash Analysis and Bills List. Kelly made the
motion to approve and Garrett seconded the motion. The motion was approved by
roll call: Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes, & Garrick Gillette-
Yes &Vickie Coveny-Yes
Old Business:
REC Center Capital Improvement Quotes*
Sue Swithin said there were no improvements that needed the board's approval
tonight.
She did report that the Rec Center's roof repairs had been started. She said there
were workers power washing the roof and due to the vibrations it had shaken down
some batting from above the pool. She said the batting had dropped into the pool
and it would have to be vacuumed out.
Swithin noted she would be getting the rest of the carpet in and all the signs would
be up soon then she wanted to have a Fall Open House with a
registration/membership drive. She is also planning a big day in January that will
be advertised in the catalog. Swithin wants it to be a two-day type open house
party with exhibitors in the Rec Center.
2
Deb said she would like to see it painted before the open house however Sue said
there isn't money in the budget for it and they don't have the man power to get it
done.
Park and Recreation Master Plan*
Ken asked if the Park Trail Policy standards had changed. Laura said the Park
Development Standards is a whole new section that directly references the Park
Trail Policy.
Laura mentioned to the board that this wasn't the final version and that she'd like
to take the board's suggestions and make changes and then she said then it would
go to City Council. Council would then have to approve it before it was final.
Ken wanted the Master Plan to show in the Park Board section that there was a
position open on the board.
Ken brought up the pie chart area on page 1.6 and wanted to know if it were the
most modern pie chart. He wanted to call the 2005 chart 2008 because we were in
2008. However Laura said the page before shows the population charts for the
population trend for the years 2003 and 2005 and those were based on National
Data per the latest census. Laura said the comparison was comparing data in the
past and 2008 is just a projection because we're not through 2005 yet and that's
why it doesn't say 2008.
Laura mentioned section five was brand new because the Rec Center is new and
she said they'd be expanding it as time goes along. Deb noted that this master
plan is a living document and things will come and go.
Deb had some questions about a land in section three. Deb wanted to know if York
Wood Estates Park and those others listed are actual parks called by those names.
Ken said that they are designated as parks but they may not materialize for some
time and they don't have names yet. Laura said those parks have to follow the land
plans that they fall in if they do develop those areas. She said they are in the map
because they are annexed in. She noted they are future parks that we may get.
Deb also said some maps have colored key charts and some don't. She noted some
maps have different colors. Deb didn't understand the colors on the maps in the
sub planning areas because they weren't color-coded and she wanted to know if
Laura could get those to be clearer. Laura said the yellow was actually the city
limits and was annexed in and other cities have their own colors.
Laura said they would like this to pass with the comprehensive plan and then the
plan is every November work on the revisions and put out a new addition 2009.
Dave Mogle said Laura had put in a lot of time and effort into this master plan and
had done a good job.
Ken asked for a motion to take the master plan to City Council for approval with
suggestions noted. Deb made the motion and Kelly seconded the motion. The
3
motion was approved by roll call: Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-
Yes, & Garrick Gillette-Yes & Vickie Coveny-Yes
Riverfront Park Memorials)
Dave Mogle passed out a memo of what their staff recommendations were for
Riverfront Park Memorial(s). Mogle said assuming that the staff does go with a
memorial we'd want to establish a policy on how we'd handle memorials in a park in
the future. Mogle's thought was to then have some kind of memorial but not list
names because we may not have all the names and then if we had to add names
then it would be difficult, for example a bronze plaque would be difficult to add
names to.
Kelly thought people could get their loved ones engraved on a brick at the park that
could be part of the walk way or wall, Deb thought even having a nice poem on a
plaque would be fine.
Dave said he and Laura talked about the construction of the new dam and how it
will create a safer environment. Deb mentioned that the tragedies caused the
improvements to be made.
What we do now would be temporary and we shouldn't go over the top at this point
with it, Garrett said. He wanted to stay away from the name and plaque idea
however he was more in favor for family members buying a tree or bench for their
loved ones as a memorial if they so chose to.
Laura felt that we should have a policy that states a loved one can put up a
memorial for 90 days and then they would have to remove it. Kelly felt that maybe
in the policy on the anniversary of the tragedy loved ones can leave a memorial for
a certain amount of time as well.
The board agreed they should do more research and find out what other parks do.
Mogle said that they'd bring it back to another meeting.
YYBSA Agreement Discussion for 2009
Mogle said that the meeting with the YYBSA was real positive. They talked about
what they were doing together that was working however they both agreed that
communication between them could improve.
Mogle said two major areas were talked about. The first one was that the Parks and
Recreation programs were growing and they received top priority. Such as we
would need another night at Bridge Park and that left the YYBSA with possibly only
one night there, said Mogle. However with the new Whispering Meadows Park that
would alleviate that problem and the YYBSA would be able to use that park.
Second issue they talked about Mogle said, was the fee. He said that some of their
board members were going to talk to the Alderman. Mogle contacted the Alderman
to give them a heads up to let them know that their members should bring it up
4
with their staff. Dave felt that they weren't asking for anything outrageous and
there would be more to come.
New Business:
Bristol Bay Park Update
Mogle said the bad news is we didn't make the first cut for the grant. It was to be
soccer complex and then in phase two tennis courts and a shelter in later phases.
Mogle said that it wasn't anything we did or didn't do but they said they did a
statewide survey and came to the conclusion there were more soccer fields in
Illinois than needed. Even though Mogle and staff felt that we had a need in our
community he said they have to have standards to go by. Mogle said if we would
have known this they would have asked for something else such as multi purpose
fields.
The good news is we had the deed from Centex to apply for the grant. The Forest
Preserve was doing $460,000 worth of grading. They are doing phase one and two
of grading, which would be 50 acres of, flat grass that they will maintain for one
yea r.
Mogle noted that the other facilities we can't say we're in need of are shelters
based on a statewide basis there are enough.
Green's Filling Station (Autumn Creek) Park Update
Mogle said that Scott came to him and asked him about another ball field at
Autumn Creek. Mogle said they checked with the school and they were not for it.
Mogle said the Mayor wants to be in on any land cash projects and is in favor of
doing this project. He said that the main thing is we'd be getting back a check from
Autumn Creek and even though it wouldn't be $30,000 we can do this ball field with
the money we do get back. The Mayor was in favor of the park said Mogle. He said
the developers would cut us a check and have no problem with it.
It will be an in-house project. Dave asked for the board's consensus. Deb wants to
call it a sports field. Laura said it could be a double use field. Board gives their
consensus.
Playful Cities/Riemenschneider Park Event
Mogle said this even was put together recently and they planned it during the day
when the kids were off school on Columbus Day. He said there would be a ribbon
cutting. He noted they were going to play down their dedication and they would
have their Playful City Dedication next spring for the park. He said they would still
be out there on Monday and that the ribbon cutting will be from 12:00pm --
2:00pm. He noted that there would be a lot going on and they would mention the
spring dedication with the Riemenschneider family.
5
Reports:
Director Report
None
Parks Report
None
Recreation Report
Sue said fall classes had started and both of her preschools got in on time for
school. She encouraged the board members to go look at the Pre School in Unit D
to see how they turned the unit into a preschool.
She said fall classes have started such as girl's basketball and they had been using
gyms for practice.
She also noted that youth flag football was new this year, per request, and in a
matter of weeks they had 80 kids playing. She said they were sharing a facility at
the Bristol Bay School's field. Soccer and flag football were being played there and
later tackle football was being played there as well.
She said softball is coming to an end and going well and Shay is changing the
leagues with 12 teams for next year.
Sue said she said she had new surveys come in at the Rec Center on the classes
and people were thrilled about the classes and the instructors.
Sue said Tim Evans put the Hometown Days revenue report together and she went
over the break down. She noted even though the economy is sliding people had still
coming out to the festival. She reported that the revenue was up this year and
overall the numbers were higher. Mogle asked why, on page two, there were no
expenses under the Football Contest. Sue said that there were no expediters.
Sue said the profit was rolled over into new classes and that they operated on their
profits. Mogle said Tim did an incredible job. Sue has been a great mentor and this
being his second year he did a great job! All departments truly enjoyed working
with Tim, he said.
Additional Business:
1. Dave Mogle went over the City meeting calendar for 2009. The board agreed that
they would have one meeting in November and that would be on Thursday the 12th.
December's meetings would be on Thursday the 3 d and Thursday the 17th. Every
other meeting listed would stay the same.
2. Mogle said they had been working on finishing up Riemenschneider Park and we
wanted to get Whispering Meadows Park done. He passed out a change order
regarding both projects together. He said it was a reduction in landscaping costs so
it would be real easy to take forward. He asked for a node of approval to take to
City Council. The net reduction for both projects was $17,279.15. This needed to be
approved by TDNR and Mogle asked for the board's consensus to take to the City
Council. The board unanimously agreed to take the change order to City Council.
6
3. Mogle brought up the fact that the Rec Center is an option to purchase and a
referendum was talked about previously. Mogle said he and Sue had talked about
going to referendum and he asked the board if they thought it was a bad time. The
board all agreed with the economy and election it was a bad time. Mogle said he
would get more details on going to referendum if he knew the timing were right.
Kelly wanted to see us in the Rec Center for at least a year and the board agreed.
4. Mogle brought up the Hoover and said that the Forest Preserve would pay the
City $730,000. However they were not clear on how much land they'd be getting.
He also noted that right now the new agreement had not been written.
Executive Session:
For the purchase or lease of real property for the use of the public body.
The board agreed no executive session was needed this meeting.
Adjournment:
Ken Koch asked for a motion to adjourn the meeting at 9;45. Deb made the motion
and Kelly seconded the motion. The motion was unanimously approved by voice
vote.
Next meeting: October 23, 2008
*Items needing Board approval or recommendation
None
Minutes Respectfully Submitted by:
Jamie Cheatham
7
YORKVILLE PARK AND RECREATION
CASH ANALYSIS
AS OF OCTOBER 23, 2008
FISCAL YEAR 08/09
Ending Bank Balances
May June July August September October November December January February March April
2008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2009
Money
Market $32,824.57 $151,928.10 $132,041.71 $136,348.61 $88,229.39
Account
Money
Market $4,356.69 $4,36181 $4,371.40 $4,379.03 $4,386.47
Checking
Account
Month $37181.26 $156,291.91 $136,413.11 $140,727.64 $92 615.86 $0.00 $0.00 $0,00 $0.00 $0.00 $0.00 $0.00
Total:
PARKS PAYROLL
IST PAY $17,462.64 $21,130,18 $22,428.62 $22,762.52 $19,532.84 $17,570.22
2ND PAY $20,698.71 $25,462.62 $24,754.63 $20,867.10 $18,814.23 $17,488.45
3RD PAY
Month Total $38,161.35 $46,592.80 $47,18125 $43,629.62 $38,347.07 $35,058.67 $0.00 1 $0.00 $0.00 $0.00
RECREATION PAYROLL
1ST PAY $25,227.26 $25,031.54 $21,973.45 $26,657.17 $24,43630 $25,315.86
2ND PAY $26,227-77 $22,241.78 $21,949-96 $24,632.01 $21,563.63 $23,450.33
3RD PAY
Month Total $51,455.03 $47,273.32 $43,923.41 F$51,289.18 $45,999.93 $48,766-19 $0.00 1 $0.00 $0.00 $0.00 1 $0.00 1 $0,00
RECREATION CENTER PAYROLL
IST PAY $0.00 $759.18 $3,196.19 $8,016.02 $9,116.25 $9,054.45
2ND PAY $0.00 $1,518.34 $9,492.39 $10,579.70 $[1,707.34 $9,544.89
3RD PAY
Month Total $0.00 $2,27732 $12,638.58 $18,595.72 $20,823.59 1 $I8,599.34 $0.00 1 $0.00 $0.00 $0.00 $0.00 1 $0.00
Gtand Total $89,61638 $96,143.64 $103,74524 $113,511.52 $105,170.59 $102,424.20 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
DATE: 10/15/08 UNITED CITY OF YORKVILLE PAGE: I
TIME: 11:12:53 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 10/23/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
AAREN AAREN PEST CONTROL
11242 09/17/08 01 PEST CONTROL 79-650-62-00-5408 10/23/08 50.00
MAINTENANCE SUPPLIES
INVOICE TOTAL: 50.00
VENDOR TOTAL: 50.00
ACTION ACTION GRAPHIX LTD
08-2277 08/27/08 01 SIGNS & BANNERS 79-650-65-00-5833 10/23/08 337.28
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 337.28
2380-PR 10/01/08 01 BANNER 79-610-65-00-5804 10/23/08 17.83
OPERATING SUPPLIES
02 BANNER 79-650-65-00-5804 17.83
OPERATING SUPPLIES
INVOICE TOTAL: 35.66
VENDOR TOTAL: 372.94
AMERENGL AMERICAN ENGLISH
082909 10/10/08 01 HOMETOWN DAYS 2009 BAND 79-000-14-00-1401 00404424 10/23/08 2,750.00
PREPAID EXPENSE-HOMETOWN D
02 DEP081T ** COMMENT **
INVOICE TOTAL: 2,750.00
VENDOR TOTAL: 2,750.00
AMERFITN AMERICAN FITNESS WHOLESALERS
44848 10/01/08 01 ENERGY DRINKS 80-000-65-00-5828 00404443 10/23/08 335.00
CONCESSIONS EXPENSES
INVOICE TOTAL: 335.00
VENDOR TOTAL. 335.00
BAUMC CAROL 33AUMGARDT
DATE: 10/15/08 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 11:12;53 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 10/23/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
BAUMC CAROL BAUMGARDT
092208 09/22/08 01 WOODED SHAPES, SUNCATCHERS, 79-650-65-00-5803 10/23/08 65.68
PROGRAM EXPENSES
02 BRUSHES, STAIN, GLITTER ** COMMENT **
INVOICE TOTAL: 65.68
VENDOR TOTAL: 65.68
CHEATHAM JAMIE L. CHEATHAM
3025 10/02/08 01 SEPTEMBER 25 MEETING MINUTES 79-650-50-00-5155 10/23/08 102.35
SALARIES- RECORDING SECRET
INVOICE TOTAL: 102.35
VENDOR TOTAL: 102.35
CITYSUBU CITY SUBURBAN APPRAISALS, INC.
100208 10/02/08 01 APPRAISAL OF PARK A AT MILL 79-610-62-00-5405 00404421 10/23/08 1,200.00
PARK CONTRACTUAL
02 CROSSING TRAIL & PRESTON DRIVE ** COMMENT **
INVOICE TOTAL: 1,200.00
VENDOR TOTAL: 1,200.00
COMCAST COMCAST CABLE
092608 09/26/08 01 OCTOBER INTERNET 80-000-62-00-5437 10/23/08 116.54
TELEPHONE/INTERNET/CABLE
INVOICE TOTAL: 116.54
VENDOR TOTAL: 116.54
COMED COMMONWEALTH EDISON
7982205057-0908 09/30/08 01 202 COUNTRYSIDE 80-000-62-00-5435 10/23/08 294.74
ELECTRICITY
INVOICE TOTAL: 294.74
VENDOR TOTAL: 294.74
DATE: 10/15/08 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 11:12:53 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 10/23/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. if DUE DATE ITEM AMT
FARREN FARREN HEATING & COOLING
6156 09/12/08 01 REPAIR HOT TUB HEATER PILOT 80-000-62-00-5431 10/23/08 123.41
POOL REPAIR
INVOICE TOTAL: 123.41
VENDOR TOTAL: 123.41
FIRST FIRST PLACE RENTAL
162202-08 10/02/08 01 AUGER, AUGER BIT, EXTENSION 79-610-62-00-5434 10/23/08 156.00
RENTAL-EQUIPMENT
INVOICE TOTAL: 156.00
VENDOR TOTAL: 156.00
FVTRADIN FOX VALLEY TRADING COMPANY
9131 07/23/08 01 BASKETBALL CAMP T-SHIRTS 79-650-65-00-5803 10/23/08 111.84
PROGRAM EXPENSES
INVOICE TOTAL: 111.84
VENDOR TOTAL: 111.84
HAYDENS HAYDEN'S
W0740-00 09/19/08 01 SPORTS HORN SET, REFILLS 79-650-65-00-5803 10/23/08 19.45
PROGRAM EXPENSES
INVOICE TOTAL: 19.45
W0756-00 09/25/08 01 WILSON YELLOW CORK 79-650-65-00-5803 10/23/08 520.00
PROGRAM EXPENSES
INVOICE TOTAL: 520.00
VENDOR TOTAL: 539.45
ICE ICE MOUNTAIN
0810121057715 09/12/08 01 SERVICE AGREEMENT CANCELLATION 79-610-65-00-5804 10/23/08 25.00
OPERATING SUPPLIES
INVOICE TOTAL: 25.00
VENDOR TOTAL: 25.00
DATE; 10/15/08 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 11:12:53 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 10/23/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
JACOBSWE JACOBS WELL
100968 10/09/08 01 DONATION 79-650-6S-00-5833 10/23/08 165.00
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 165.00
VENDOR TOTAL: 165.00
JOHANSEC CHAD JOHANSEN
SUMMER08 10/09/08 01 JUNIOR GOLF CAMPS 79-650-50-00-5150 10/23/08 1,750.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 1,750.00
VENDOR TOTAL: 1,750.00
KCFOODPA KENDALL COUNTY FOOD PANTRY
100908 10/09/08 01 DONATION 79-650-65-00-SB33 10/23/08 165.00
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 165.00
VENDOR TOTAL: 165.00
KOPYKAT KOPY KAT COPIER
28903 09/30/08 01 JULY - SEPTEMBER COPY CHARGES 79-650-62-00-5410 10/23/08 254.21
MAINTENANCE-OFFICE EQUIPME
INVOICE TOTAL: 254.21
28905 09/30/08 01 JULY - SEPTEMBER COPY CHARGES 80-000-62-00-5410 10/23/08 107.91
MAINTENANCE- OFFICE EQUIP.
INVOICE TOTAL: 107.91
VENDOR TOTAL: 362.12
MENLAND MENARDS - YORKVILLE
59387 09/10/08 01 WASHERS, SCREWS, LAG SHIELDS 79-610-65-00-5804 10/23/08 12.05
OPERATING SUPPLIES
INVOICE TOTAL: 12.05
DATE: 10/15/08 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 11:12:53 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 10/23/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.D. # DUE DATE ITEM AMT
MENLAND MENARDS - YORKVILLE
59432 09/10/08 01 PRIMER, ROLLERS, ACRYLIC SHEET 79-610-65-00-5804 10/23/08 99.58
OPERATING SUPPLIES
02 CONCRETE MIX, PINE MOLDINGS ** COMMENT **
INVOICE TOTAL: 99.58
59795 09/12/08 01 PAINTER'S PREMIUM WHITE 79-610-65-00-5804 10/23/08 6.50
OPERATING SUPPLIES
INVOICE TOTAL: 6.50
60508 09/15/08 01 SEWER ELBOW, SEWER PIPE 79-610-65-00-5804 10/23/08 14.21
OPERATING SUPPLIES
INVOICE TOTAL: 14.21
60720 09/16/08 01 PINE MOLDING 79-610-65-00-5804 10/23/08 5.59
OPERATING SUPPLIES
INVOICE TOTAL: 5.59
62489 09/25/08 01 GAP FILLER 79-610-65-00-580.4 10/23/08 53.28
OPERATING SUPPLIES
INVOICE TOTAL: 53.28
VENDOR TOTAL: 191.21
MOGLED DAVID MOGLE
092.908 09/29/08 01 IML CONFERENCE TRAVEL 79-650-64-00-5605 10/23/08 20.80
TRAVEL EXPENSE
02 REIMBURSEMENT ** COMMENT **
03 IML CONFERENCE TRAVEL 79-610-64-00-5605 20.80
TRAVEL EXPENSE
04 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 41.60
VENDOR TOTAL: 41.60
MORRICKB BRUCE MORRICK
DATE: 10/15/08 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 11:12:53 DETAIL BOARD REPORT
xU: AP441000.WOW
INVOICES DUE ON/BEFORE 10/23/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P-O. # DUE DATE ITEM AMT
MORRICKB BRUCE MORRICK
092508 09/25/08 01 REFEREE 79-650-50-00-5150 10/23/08 120.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 120.00
VENDOR TOTAL: 120.00
OFFWORK OFFICE WORKS
144249 09/24/08 01 BINDERS 79-650-65-00-5802 10/23/08 71.76
OFFICE SUPPLIES
INVOICE TOTAL: 71-76
144302 09/19/08 01 BINDER CLTPS 79-650-65-00-5802 10/23/08 7.96
OFFICE SUPPLIES
INVOICE TOTAL: 7.96
144472 09/24/08 01 WIPES, LABELS, PAPER 79-650-65-00-5802 10/23/08 88.27
OFFICE SUPPLIES
INVOICE TOTAL: 88.27
VENDOR TOTAL: 167.99
OLEARYC CYNTHIA O'LEARY
7 09/08/08 01 REFEREE SCHEDULING 79-650-50-00-5150 10/23/08 490-00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 490-00
VENDOR TOTAL: 490.00
OLEARYM MARTIN J. O'LEARY
092308 09/23/08 01 REFEREE 79-650-50-00-5150 10/23/08 160.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 160.00
092508 09/25/08 01 REFEREE 79-650-50-00-5150 10/23/08 120.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 120.00
VENDOR TOTAL: 280.00
DATE: 10/15/08 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 11:12:53 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 10/23/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P_0_ # DUE DATE ITEM AMT
OLSONA ALAN OLSON
092308 09/23/08 01 REFEREE 79-650-50-00-5150 10/23/08 160.00
SALARIES- INSTRUCTOR, CONTR
INVOICE TOTAL: 160.00
092508 09/25/08 01 REFEREE 79-550-50-00-5150 10/23/08 120.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 120.00
VENDOR TOTAL: 280.00
OMALLEY O`MALLEY WELDING & FABRICATING
12725 09/04/08 01 REPAIR WELDING & LIGHT POLE 79°610-62-00-5417 10/23/08 125.00
MAINTENANCE-PARKS
INVOICE TOTAL: 125.00
VENDOR TOTAL: 125.00
ORRK KATHLEEN FIELD ORR & ASSOC.
12620-PR 10/01/08 01 LEGAL MATTERS 79-610-62-00-5445 10/23/08 605.50
LEGAL EXPENSES
INVOICE TOTAL: 605.50
VENDOR TOTAL: 605.50
PROVENAM PROVENA MERCY CENTER
090108-PR 09/01/08 01 DRUG TESTING 79-610-65-00-5804 10/23/08 50.00
OPERATING SUPPLIES
INVOICE TOTAL: 50.00
VENDOR TOTAL: 50.00
R0000492 YORKVILLE POLICE EXPLORERS
HTD2008 10/10/08 01 HOMETOWN DAYS DONATION 79-650-65-00-5833 10/23/08 165.00
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 165.00
VENDOR TOTAL: 165.00
DATE: 10/15/08 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 11:12:53 DETAIL BOARD REPORT
ID: AP441000_WOW
INVOICES DUE ON/BEFORE 10/23/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P,O. # DUE DATE ITEM AMT
R0000494 YORKVILLE YOUTH BASEBALL
HDT2008 10/10/08 01 HOMETOWN DAYS DONATION 79-650-65-00-5833 10/23/08 165.00
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 165.00
VENDOR TOTAL: 165.00
R0000495 ALICTA BEHAN
43373 09/23/08 01 CLASS CANCELLATION REFUND 79-650-65-00-5841 10/23/08 10-00
PROGRAM REFUND
INVOICE TOTAL: 10.00
44324 10/06/08 01 CLASS CANCELLATION REFUND 79-650-65-00-5841 10/23/08 10.00
PROGRAM REFUND
INVOICE TOTAL: 10.00
VENDOR TOTAL: 20.00
R0000496 YORKVILLE BANDITZ SOFTBALL
44313 10/06/08 01 RESERVATION CHANGE REFUND 79-000-21-00-2104 10/23/06 100.00
DEPOSITS
INVOICE TOTAL: 100.00
VENDOR TOTAL: 100.00
80000497 FOX VALLEY UNIFORM
44133 10/06/08 01 RESERVATION CHANGE REFUND 79-000-21-00-2104 10/23/08 150.00
DEPOSITS
INVOICE TOTAL: 150.00
VENDOR TOTAL: 150.00
R0000498 YORKVILLE OPTIMIST
44130 10/06/08 01 RESERVATION CHANGE REFUND 79-000-21-00-2104 10106106 100.00
DEPOSITS
INVOICE TOTAL: 100.00
VENDOR TOTAL: 100.00
DATE: 10/15/08 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 11:12:53 DETAIL BOARD REPORT
ID: AP441000_WOW
INVOICES DOE ON/BEFORE 10/23/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P_O. # DUE DATE ITEM AMT
REINDERS REINDERS, INC-
1221891-00 09/09/08 01 BELT, FUEL/WATER FILTER 79-610-62-00-5408 10/23/08 119.52
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 119.52
1221891-01 09/10/08 O1 BELT 79-610-62-00-5408 10/23/08 95.96
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 95.98
1222919-00 09/16/08 01 BELTS 79-610-62-00-5408 10/23/08 64.24
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 64.24
1222919-01 09/16/08 01 BELT 79-610-62-00-5408 10/23/08 72.66
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 72.66
VENDOR TOTAL: 352.40
ROCKITPR ROCK-IT PRODUCTIONS, INC
SP70626 10/01/08 01 TOT ROCK & KIDS ROCK CLASSES 79-650-50-00-5150 10/23/08 340.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 340.00
VENDOR TOTAL: 340.00
SANDWPKD SANDWICH PARK DISTRICT
100908 10/09/08 01 GIRLS BASKETBALL LEAGUE FEES 79-650-65-00-5803 00404427 10/23/08 1,800.00
PROGRAM EXPENSES
INVOICE TOTAL: 1,800.00
VENDOR TOTAL: 1,800.00
TRINTYCH TRINITY UNITED METHODIST CHURC
100 09/05/08 01 SK RUN FOOD TICKETS 79-650-65-00-5633 10/23/08 170.00
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 170.00
VENDOR TOTAL: 170.00
DATE: 10/15/08 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 11:12:53 DETAIL BOARD REPORT
ID: AP441000_WOW
INVOICES DUE ON/BEFORE 10/23/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
UNIQUEPR UNIQUE PRODUCTS & SERVICE
177053 06/23/08 01 PAIL, SHOCK, GROUT CLEANER, BO-000-62-00-5408 00404426 10/23/08 1, 013.27
MAINTENANCE SUPPLIES
02 TILE CLEANER, PADS, FLOOR ** COMMENT **
03 SCRUB, HANDLE, BRUSHES, MOPS ** COMMENT **
INVOICE TOTAL: 1,013.27
180439 09/15/08 01 DUST MOPS, MOP HANDLE, MOP 80-000-62-00-5408 10/23/08 82.69
MAINTENANCE SUPPLIES
02 FRAME ** COMMENT **
INVOICE TOTAL: 82.89
180487 09/16/08 01 GARBAGE LINERS, CLEANER, BOWL 80-000-62-00-5408 10/23/08 136.40
MAINTENANCE SUPPLIES
02 CLEANER ** COMMENT **
INVOICE TOTAL: 136.40
VENDOR TOTAL: 1,232.56
VESCO VESCO
R46268 09/10/08 01 LAMINATING 79-610-65-00-5804 10/23/08 18.00
OPERATING SUPPLIES
INVOICE TOTAL: 18.00
VENDOR TOTAL: 18.00
VISA VISA
092408-PR 09/24/08 01 GROUP POWER MONTHLY LICENSE 80-000-65-00-5803 10/23/08 260.00
PROGRAM EXPENSES
02 MICROWAVES, SHELF LINER, CABS 80-000-65-00-5805 353.95
RECREATION EQUIPMENT
03 SCHOOL DANCES MUSIC 79-650-65-00-5803 32.67
PROGRAM EXPENSES
04 2 PLAQUES 79-610-65-00-5804 390.00
OPERATING SUPPLIES
DATE: 10/15/08 UNITED CITY OF YORKVILLE PAGE: 11
TIME: 11:12:54 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 10/23/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
VISA VISA
092408-PR 09/24/08 05 SAFETY GATES 80-000-65-00-5803 10/23/08 59.98
PROGRAM EXPENSES
06 RETURNED POSTAGE INK CARTRIDGE 79-650-65-00-5808 -142.79
POSTAGE & SHIPPING
INVOICE TOTAL: 953.81
VENDOR TOTAL: 9S3.81
WALKCUST WALKER CUSTOM HOMES, INC.
YPD 1108 10/06/08 01 NOVEMBER LEASE PAYMENT 80-000-62-00-5432 10/23/08 17,500.00
LEASE PAYMENT
INVOICE TOTAL: 17,500.00
VENDOR TOTAL: 17,500.00
WINKLERK KIRK WINKLER
092308 09/23/OB 01 REFEREE 79-650-50-00-5150 10/23/08 160.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 160.00
VENDOR TOTAL: 160-00
YORKACE YORKVILLE ACE & RADIO SHACK
121552 09/22/08 01 FURNACE FILTER, GORILLA TAPE, 80-000-62-00-5408 10/23/08 48.94
MAINTENANCE SUPPLIES
02 TOTE ** COMMENT **
INVOICE TOTAL: 48.94
121553 09/22/08 01 BATTERIES, FLASHLIGHT 80-000-62-00-5408 10/23/08 26. 94
MAINTENANCE SUPPLIES
INVOICE TOTAL: 26-94
121595 09/23/08 01 EXTENSION CORD 80-000-62-00-5408 10/23/08 37.99
MAINTENANCE SUPPLIES
DATE: 10/15/08 UNITED CITY OF YORKVILLE PAGE: 12
TIME: 11:12:54 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 10/23/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
YORKACE YORKVILLE ACE & RADIO SHACK
121595 09/23/08 02 CHAIN COIL 79-650-62-00-5408 10/23/08 3.49
MAINTENANCE SUPPLIES
INVOICE TOTAL: 41.48
121729 09/30/08 01 SPACKLE, PUTTY KNIFE 80-000-62-00-5416 10/23/08 10.48
MAINTENANCE- GENERAL
INVOICE TOTAL: 10.48
VENDOR TOTAL: 127.84
YORKCPAA YORKVILLE CITIZENS POLICE
HTD2008 10/10/08 01 HOMETOWN DAYS DONATION 79-650-65-00-5833 10/23/08 165.00
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 165.00
VENDOR TOTAL: 165.00
YORKNAPA YORKVILLE NAPA AUTO PARTS
849304 08/29/08 01 BATTERY 79-610-62-00-5408 10/23/08 23.41
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 23.41
850308 09/08/08 01 OIL FILTER, OIL 79-610-62-00-5408 10/23/08 48.06
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 48.06
VENDOR TOTAL: 71.47
YORKPDPC YORKVILLE POLICE DEPT.
093008-PR 09/30/08 01 BACKGROUND CHECK 79-650-65-00-5803 10/23/08 20.00
PROGRAM EXPENSES
INVOICE TOTAL: 20.00
VENDOR TOTAL: 20.00
YORKPRPC YORKVILLE PARK & REC
DATE: 10/15/08 UNITED CITY OF YORKVILLE PAGE: 13
TIME: 11:12:54 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 10/23/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
YORKPRPC YORKVILLE PARK & REC
100908 10/09/08 01 POSTAGE 80-000-65-00-5808 10/23/08 14.65
POSTAGE & SHIPPING
02 BINDER 79-650-65-00-5802 4-28
OFFICE SUPPLIES
03 POSTAGE 79-650-65-00-5808 8-90
POSTAGE & SHIPPING
04 LAUNDRY CARD FOR DRYING TOWELS 80-000-62-00-5430 20.00
TOWEL RENTAL
05 SYMPATHY CARD 79-650-65-00-5804 2.89
OPERATING SUPPLIES
06 POSTAGE 79-650-65-00-5833 22-05
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 72.77
100908-PRE 10/09/08 01 VACUUM SAGS, FISH, COLOR 80-000-65-00-5803 10/23/08 29.37
PROGRAM EXPENSES
02 COPIES ** COMMENT **
INVOICE TOTAL: 29.37
VENDOR TOTAL: 102.14
YORKREDS YORKVILLE REDS BASEBALL
100908 10/09/08 01 DONATION 79-650-65-00-5833 10/23/08 165.00
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 165.00
VENDOR TOTAL: 165-00
TOTAL ALL INVOICES: 34,914.59
MEMORANDUM
TO: Yor 'Ile ark Board
FROM: Dav l ogIC4, ireetor of Parks and Recreation
7
RE: Old Business
DATE: October 20, 2008
REC CENTER CAPITAL IMPROVEMENT QUOTES
This is a standing agenda item for staff to inform board on progress of capital improvements and
price quotes.
HEARTLAND CIRCLE PARK CONSTRUCTION UPDATE
Construction is moving along rapidly with the play equipment installation nearing completion
and the basketball court construction underway. The Junior Womens Club has confirmed with
the Supt, of Parks their contribution toward the project. Further information will be shared at the
meeting and direction sought from the Park Board concerning the partnership with the JWC.
HOOVER AGREEMENT UPDATE
The Mayor has had further contact with the Forest Preserve District addressing such issues as
the acreage for active recreation, additional dollars to cover staff and consultant costs, and the
"flexibility" concerns of the Park Board to build the active features according to its own timeline.
These issues are being discussed by the KCFPD Board the week of 10120.
MEMORANDUM
TO: Yorkvi�IV Park Board
I.
FROM: Dave �� ole, irector of Parks and Recreation
I
RE: New Business
DATE: October 20, 2008
HEARTLAND CIRCLE HOA EVENT WAIVER
A Halloween/Block Party event organized by the HOA will utilize the park Saturday October 25,
2008. Staff recommends waiving the $30 park rental fee.
PRAIRIE MEADOWS RIEMENSCHNEIDER PARK CHANGE ORDER 3
This is a final "balancing" change order that will close out this project. Staff recommends
approval of Prairie Meadows change Order 3.
YORKVILLE DAM BYPASS TESTING
The City has been requested to give input on a Bypass Testing Procedure for the kayak/canoe
chute scheduled for completion in 2009. The Illinois Paddling Council and similar organizations
have been approached by the State to assist in the testing effort. The park and recreation
department will host an inaugural meeting of the group on November 12, 2008 at 1:30PM at the
department's Hydraulic St.off ce.
UNITED CITY OF YORKVILLE
Prairie Meadows Park Change Order No, 3
Date: 20-Oct-08
LJ Dodd Construction Inc.
174 Harrison Street
Oswego,IL 60543
Awarded Revised Difference in
No_ Item Quantity Quantity Difference Unit Unit Price Cost
Balancing Change Order(See Attached) $2,900.00
Total change: 2,900-00
Contract Award Amount: $26768.80
Revised Contract Amount: $270,668.80
Recommend for Approval: Date:
City of Yorkville
Approved: Date:
LJ Dodd Construction,Inc.
Approved: Date:
City of Yorkville
PRAIRIE MEADOWS PAYOUT THOUGHT 10/14/08
QTY UNIT UNIT COST BASE BID
GRADING AND EXCAVATION:
TOPSOIL REMOVAL.&STOCK 893 CY 8 $7,144.00
EXCAVATION 422 CY 24.5 $10,339.00
TOPSOIL RESPREAD 893 CY 20 $17,860.00
SITE CONSTRUCTION:
LITTER RECEPTIACALS EA NIC
PICNIC TABLES EA NIC
BASEBALL BACKSTOP EA NIC
CONC. PAVEMENT-PLAIN 3588 SF 6.75 $24,219.00
CONC. PAVEMENT-CALIFORNIA 348 SF 7.5 $2,610.00
COCNRETE CURB 271 LF 28 $7,588.00
THICKENED EDGE CURB 202 LF 20 $4,040.00
SUBSURFACE DRAINAGE 490 LF 7.75 $3,797.50
CLEAN OUTS 2 EA 106 $212.00
CONC.ACCESS RAMPS 60 SF 7 $420.00
BIT CON. SURFACE 8'WIDE 988 SY 10.5 $10,374.00
FILTER FABRIC 1110 SY 1.65 $1,831.50
CRUSHED STONE BASE 1110 SY 10.75 $11,932.50
PLAYGROUND:
PLAY STRUCTURE( 5-12) 1 LS 8000 $8,000.00
ARCH SWINGS 1 LS 2500 $2,500.00
SHREDDED HARDWOOD MULCH 212 CY 49 $10,388.00
SUPERNOVA 1 LS 800 $800,00
TOT SWINGS 1 LS 1500 $1,500.00
PLAY STRUCTURE (2-5) 1 LS 9890 $9,890.00
PARK BENCHES EA NIC
PARK BENCHES EA NIC
LIGHTING AND ELECTRICAL:
PARK LIGHTS 2 EA 1920 $3,840.00
ELECTRIC PANEL LS NEC
UNDERGROUND LS NIC
PANEL TO OTHERS ITEMS 290 LF 11 $3,190.00
DUPLEX AT SHELTER 1 EA 350 $350.00
UP LIGHTS 2 EA 1312.5 $2,625.00
COM ED CONNECTION LF NIC
SPECIAL STRUCTURES!
SHELTER ( ERECT ONLY) 1 EA 5840 $5,840.00
FLAGPOLE 1 LS 8715 $8,715.00
FIREFIGHTERS MON. FTG ONLY 1 LS 900 $900.00
FIREFIGHTERS MON. BALANCE LS NIC
WATER TOWER (EQUIP OWNER) 1 EA 3050 $3,050.00
GEYESER (EQUIP OWNER) 2 EA 2850 $5,700.00
SPRAY FOUNTAIN ( EQUIP OWNE 1 EA 2800 $2,800.00
BELOW GRADE OPER. SYSTEM 1 LS 16300 $16,300.00
PARK ID SIGN EA NIC
SITE UTILITIES:
WATER LINE 184 LF 64 $11,776.00
BUFFALO BOX 1 EA 295 $295.00
WATER MANHOE 1 EA 3340 $3,340.00
BACKFLOW PREVENTER 1 EA 5345 $5,345.00
STORM SEWER 8" 128 LF 62 $7,936,00
STORM SEWER 12" 69 LF 83 $5,727.00
CATCH BASINS 2 EA 2809 $5,618.00
POLY INLET AT SPLASH POND 1 EA 225 $225.00
LANDSCAPE:
SHADE TREES:
CRIMSON KING 2 EA 650 $1 300.00
AUTUMN BLAZE 7 EA 512 $3,584.00
CLEVELAND PEAR 6 EA 367.8 $2,206,80
EVERGREEN TREES:
BLACK HILLS SPRUCE 6 EA 418 $2,508.00
DECIDUOUS SHRUBS:
BURNING BUSH 2 EA 102 $204.00
KNOCKOUT ROSE 41 EA 60 $2,460.00
BLACKHAWK VIBURNUM 3 EA 106.5 $319.50
12
MINUET WEIGLA 30 EA 72 $2,160.00
MISC.
MULCH 19 CY 55 $1,045.00
SOD 1384 SY 5 $6,920.00
SEED 3000 SY 3.5 $10,500.00
AMENDED TOPSOIL 84 CY 66 $5,544.00
ADD RPZ CAGE & RELOCATION $1,960.00
LABOR RATES & O & P $2,338.53
CHANGE ORDER DELETING LANDSCAPING ($35,85130)
TOTAL BASE BID $236,216.03
TOTAL ALT/ BID
PREVIOUS PAID ($233,316.03)
$2,900.00
L J DODD CONSTRUCTION INC. REQUEST FOR CHANGE
174 HARRISON STREET PAGE 1 OF 1
OSWEGO, IL. 60543 630-554-8511
UNITED CITY OF YORKVILLE DATE: 09129/08
800 GAME FARM ROAD
YORKVILLE, IL. 60560
ATTN..SCOTT SLEEZER
SHIPPED TO:
PRAIRIE MEADOWS
WHISPERING MEADOWS
QUANTITY DESCRIPTION UNIT PRICE AMOUNT
PRAIRIE MEADOWS DEDUCTIONS:
1.0 PRAIRIE MEADOWS DEDUCTIONS-SEE ATTACHED LIST ($38,751.30 ($38,751.30
1.0 LESS OVERHEAD COSTS INCLUDED IN THESE NUMBERS $2,900.00 $2,900.00
1.00 WHISPERING MEADOWS DEDUCTIONS-SEE ATTACHED LIST ($26,230.00 ($26,230.00
1.0 LESS OVERHEAD COSTS INCLUDED IN THESE NUMBERS $1,327.00 $1,327.00
5.0 EA-AUTUMN BLAZE MAPLE 3" $508,00 $2,540.00
5.0 EA-SHADEMASTER HONEY LOCUST $548.00 $2,740.00
5.0 EA-REDSPIRE CALLERY PEAR $522.00 $2,610.00
4.0 CY-MULCH $60.00 $240.00
-3.0 ACRE SEEDING $2,893.00 ($8,679.00
14520.0 SY-SOD $4.42 $64,178.40
SUBTOTAL 2,875.10
$2,875.10
Questions concerning this proposal? TOTAL COST
Call:630-554-8511 FAX 630-554-8674 ESTIMATE
THANK YOU FOR YOUR BUSINESS!
Rfcwhisp.WK4
YORKVILLE DAM BYPASS TESTING
DRAFT REQUESTS FOR PROPOSAL
1) MODEL CONFIRMATION (Dr. Garcia --University of Illinois)
2) TEST FLOW MEASUREMENTS
3) RECREATION SAFETY AND PERFORMANCE
EVALUATION
Please review, provide comments and be ready to discuss by July 28, 2009
YORKVILLE DAM BYPASS TESTING
DRAFT REQUESTS FOR PROPOSAL
MODEL CONFIRMATION Dr. Garcia — University of f Illinois
PROBLEM STATEMENT AND PURPOSE:
Renovation of the Glen D. Palmer(Yorkville)Dam is being implemented to:
1. improve public safety at the dam by eliminating the submerged hydraulic jump
below the dam through a stair step modification to the original ogee spillway;
2. provide the opportunity for fish passage at the dam via a denil fish ladder at the
north abutment and a natural bypass channel at the south abutment; and
3. provide safe canoe and kayak boat passage through the dam via a natural bypass
channel at the south abutment with opportunities for white water boating
recreation.
Near completion of the dam renovation construction, it is the intent of the IDNRIOWR to
evaluate the performance of the bypass channel features to determine whether or not the
constructed channel meets the public safety, environmental and recreational standards
established during the design of the project, and to determine what adjustments, if any,
are necessary to the bypass channel assure the channel performs as desired. As part of
this evaluation process, there is a need to determine how well the design model
(FLOW3D) accurately depicted the actual hydraulic performance of the channel. There
is also a need to have an as-built version of the FLOW 3D model to assess the
performance of the as-built channel and any future modifications to the channel that
might be considered.
PROFESSIONAL SERVICES
1. Site Visit
• Conduct a site visit to the Yorkville Dam site to assess physical and
hydraulic characteristics of the renovated dam and natural bypass channel.
2. Design Model Confirmation
• Run the current FLOW31) model as originally developed with field
measured test flows provided (approximately 200cfs, 500cfs, and 750efs)
to estimate flow distribution over the inlet sill, over the inlet weir, within
the novice channel chute upstream`of the dam, within the novice channel
downstream of the darn.
• Run the current FLOW31) model as originally developed with field
measured test flows provided (approximately 200cfs) to estimate flow
distribution between the open low flow culvert and the bypass channel
immediately downstream of the open low flow culvert. Also use the
model results to estimate flow within the novice channel downstream of
the dam for the open low flow culvert condition.
• Run the current FLOW31) model as originally developed with field
measured test flows provided(approximately 200cfs, 500cfs, and 750cfs)
to estimate flow directions in the entire bypass channel for each of the
flow conditions.
• Run the current FLOW31) model as originally developed with field
measured test flows provided (approximately 200cfs, 500cfs, and 750cfs)
to estimate channel velocity distribution at key locations in the bypass
channel as indicated on PLATE 4B attached.
• Velocities at feature boulders ??????????????/
• Compare field measured velocities, flow directions and flow distributions
provided with those predicted by the current FLOW3D model as originally
developed to evaluate how well the FLOW3D design tool predicted the as-
built conditions.
• Determine whether or not the current FLOW3D model as originally
developed is sufficient to assess the performance of the as-built channel
and any future modifications to the channel that might be considered.
3. As-Built Model Development and Confirmation (if the current FLOW31)model
as originally developed is NOT sufficient to assess the performance of the as-built
channel)
• Modify the current FLOW3D model with as-built surveyed sections
provided to reflect as--built bypass channel conditions.
• Run the as--built FLOW3D model developed with field measured test
flows provided (approximately 200cfs, 500cfs, and 750cfs) to estimate
flow distributions, flow directions and velocity profiles as indicated in
item#2 above.
• Compare field measured velocities, flow directions and flow distributions
provided with those predicted by the as-built FLOW31)model developed
to evaluate how well the as-built FLOW31) model predicts the as-built
conditions.
• Determine whether or not the current FLOW3D model as originally
developed is sufficient to assess the performance of the as-built channel
and any future modifications to the channel that might be considered.
4. Report Preparation
• Prepare a report summarizing the work and assessments for IDNRJOWR
within 8 weeks of receiving the bypass channel field measurements.
9
INFORMATION TO BE PROVIDED BY IDNR/OWR
• current FLOW3D model as originally developed
• bypass channel construction plans in pdf format
• as-built photos of the dam and bypass channel
• as-built survey information for the bypass channel
• field measured velocity, depth and discharge measurements including exhibits
showing the locations of the various field measurements
YORKVILLE DAM BYPASS TESTING
DRAFT REQUESTS FOR PROPOSAL
TEST FLOW MEASUREMENTS
PROBLEM STATEMENT AND PURPOSE:
Renovation of the Glen D. Palmer (Yorkville)Dam is being implemented to:
1. improve public safety at the dam by eliminating the submerged hydraulic jump
below the dam through a stair step modification to the original ogee spillway;
2. provide the opportunity for fish passage at the darn via a denil fish ladder at the
north abutment and a natural bypass channel at the south abutment; and
3. provide safe canoe and kayak boat passage through the dam via a natural bypass
channel at the south abutment with opportunities for white water boating
recreation.
Near completion of the dam renovation construction, it is the intent of the IDNR/OWR to
evaluate the performance of the bypass channel features to determine whether or not the
constructed channel meets the public safety, environmental and recreational standards
established during the design of the project, and to determine what adjustments, if any,
are necessary to the bypass channel assure the channel performs as desired. As part of
this evaluation process, there is a need to collect depth, velocity and discharge
information at several key locations in the bypass channel during three separate regulated
test flow conditions (approximately 200cfs, 500cfs, and 750cfs). Additional field 1
measurements will be required at the 200cfs flow rate to evaluate the performance of.the
low flow diversion culvert and in the entire bypass channel for the flow rates noted ..
above, after any field adjustments implemented as a result of the initial bypass testing.
PROFESSIONAL SERVICES
1. Site Visit
• Conduct a site visit to the Yorkville Dam site to assess physical and
hydraulic characteristics of the renovated dam and natural bypass channel
to determine how best to collect the required flow measurements.
2. Bypass Flow Distribution Determinations (see Plate 4A)
• For each of the test flows provided (approximately 200cfs, 500cfs, and
750cfs)by Albien Carlson, Inc., determine the flbw distribution over the
inlet sill, over the inlet weir, within the novice channel chute upstream of
the dam, within the novice channel downstream of the dam.
• For the low flow provided by Albien Carlson, Inc. (approximately 200cfs)
and with the low flow culvert in the open position, determine the flow
distribution between the open low flow culvert and the bypass channel
immediately downstream of the open low flow culvert. Also determine
the flow within the novice channel downstream of the dam for the open
low flow culvert condition.
3. Bypass Flow Direction Determination
• For each of the test flows provided (approximately 200cfs, 500cfs, and
750cfs) by Albien Carlson, Inc., determine the flow directions in the entire
bypass channel
• For the low flow provided by Albien Carlson, Inc, (approximately 200cfs)
and with the low flow culvert in the open position, determine the flow
directions in the entire bypass channel
4. Bypass Velocity Distribution and Velocity Profile Determinations
• For each of the test flows provided(approximately 200cfs, 500cfs, and
750cfs) by Albien Carlson, Inc., determine channel velocity
distributions at key locations in the bypass channel as indicated on
PLATE 4B attached..
5. Bypass Velocity Distribution at Select Feature Boulders
6. Bypass Low Flow Culvert Impacts to Flow and Velocities
• For the low flow provided by Albien Carlson, Inc. (approximately
200cfs) and with the low flow culvert in the open position, determine
channel velocity distributions at key locations in the bypass channel as
indicated on PLATE 4C attached
7. Report
• Prepare a report of the requested measurements and observations
including a summary of the work performed for 1DNR/OWR within 8
weeks of completing the bypass channel field measurements.
SCHEDULE
The construction contract provides 8 days for testing flow and public safety
conditions in the bypass channel and making any necessary adjustments (primarily
movement of feature boulders)to the bypass. Accordingly, all velocity and discharge
measurements and computations must be completed as quickly as possible in the field
for each of the test flow provided in the bypass channel to allow ample time to assess
the measurements, conduct other safety tests in the bypass, and make any adjustments
within the allotted contract time. The construction plan currently estimates bypass
testing between October 23 and November 3, 2009.
INFORMATION PROVIDED BY IDNR/OWR
• bypass channel construction plans in pdf format
• as-built photos of the dam and bypass channel
• as-built survey information for the bypass channel
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YORKVILLE DAM BYPASS TESTING
DRAFT REQUESTS FOR PROPOSAL
RECREATION SAFETY AND PERFORMANCE EVALUATION
PROBLEM STATEMENT AND PURPOSE:
Renovation of the Glen D. Palmer (Yorkville) Dam is being implemented to:
1. improve public safety at the dam by eliminating the submerged hydraulic jump
below the dam through a stair step modification to the original ogee spillway;
2. provide the opportunity for fish passage at the dam via a denil fish ladder at the
north abutment and a natural bypass channel at the south abutment; and
3. provide safe canoe and kayak boat passage through the dam via a natural bypass
channel at the south abutment with opportunities for white water boating
recreation.
Near completion of the dam renovation construction, it is the intent of the IDNRIOWR to
evaluate the performance of the bypass channel features to determine whether or not the
constructed channel meets the public safety, environmental and recreational standards
established during the design of the project, and to determine what adjustments, if any,
are necessary to the bypass channel assure the channel performs as desired. As part of
this evaluation process, there is a need to assess the ability of the bypass channel to safely
allow novice boaters to maneuver through the bypass channel (Class 2 or less
whitewater)with minimal risk of injury during three separate regulated test flow
conditions (approximately 200cfs, 500cfs, and 750cfs). .There is also a need to assess the
ability of the bypass channel to adequately provide fun, relatively safe, whitewater(Class
3 or less) channel features for skilled boaters to experience in the challenge route of the
bypass channel with minimal risk of injury during three separate regulated test flow
conditions (approximately 200cfs, 500cfs, and 750cfs). It is understood that boating
difficulty will vary with flow conditions.
BOAT PASSAGE CRITERIA
NOVICE ROUTE: (Class 2 or less) The novice route is expected to serve both
open and closed deck boats. An inexperience boater who enters the bypass
channel should be directed to the centerline of the novice route with little to no
maneuvering required. The novice route is expected to represent a run-of-river
rapid with good visibility downstream, easily avoidable rocks, good escape
characteristics and minimal risk of injury to capsized boaters.
CHALLENGE ROUTE: (Class 3 or less) The challenge route is expected to
serve primarily closed deck boats. It is intended to be difficult for an
inexperience boater to enter the challenge route. The challenge route is expected
to provide moderate waves and eddies for experienced boaters to maneuver
around and within.
PROFESSIONAL SERVICES
1. Pre-Grout Assessment of Bypass Channel Boulder Placement
• Conduct a site visit to the Yorkville Dam site prior to grouting of the
bypass channel boulders to assess the physical and anticipated hydraulic
characteristics of grouted boulders in the natural bypass channel in terms
of boater safety and recreation. Recommend any adjustments necessary in
the bypass channel to improve boater safety and recreation prior to the
contractor grouting the boulders.
2. Pre-Test Assessment of Feature Boulders
• Assist Construction Engineer in directing the contractor's placement of loose
feature boulder clusters in the bypass prior to bypass testing. Feature
Boulders are for a number of purposes such as hydraulic control, white water
waves, white water eddies, fish habitat and overall channel aesthetics. Feature
boulder clusters should be constructed to be stable in all flow conditions and
to minimize debris capture in the bypass.
3. Public Safety Evaluation
• Assess the ability of the bypass channel to safely allow novice boaters to
maneuver through the bypass channel (Class 2 or less whitewater)with
minimal risk of injury during three separate regulated test flow conditions
(approximately 200cfs, 500cfs, and 750cfs). Recommend any adjustments
necessary in the bypass channel to improve boater safety.
4. Recreation Performance
• Assess the ability of the bypass channel to adequately provide fun,relatively
safe, whitewater (Class 3 or less) channel features for skilled boaters to
experience in the challenge route of the bypass channel with minimal risk of
injury during three separate regulated test flow conditions (approximately.
200cfs, 500cfs, and 750cfs). Recommend any adjustments necessary in the
bypass channel to improve boater recreation.
5. Low Flow Performance With Open Culvert
• For the low flow provided by Albien Carlson, Inc. (approximately 200cfs) and
with the low flow culvert in the open position, assess the ability of the bypass
channel to safely allow novice boaters to maneuver through the bypass
channel (Class 2 or less whitewater)with minimal risk of injury during this
separate regulated test flow condition.
• For the low flow provided by Albien Carlson, Inc. (approximately 200cfs) and
with the low flow culvert in the open position, assess the ability of the bypass
channel to adequately provide fun, relatively safe, whitewater(Class 3 or less)
channel features for skilled boaters to experience in the challenge route of the
bypass channel with minimal risk of injury during this separate regulated test
flow condition.
6. Report
• Prepare a report summarizing the work performed for IDNR/OWR and
itemizing all observations, and noted recommendations for adjustments to the
bypass channel to improve boater safety and recreation within 8 weeks of
completing the bypass channel test flow assessments.
SCHEDULE
The construction contract provides S days for testing flow and public safety
conditions in the bypass channel and making any necessary adjustments (primarily
movement of feature boulders) to the bypass. Accordingly, all testing and
assessments must be completed as quickly as possible in the field for each of the test
flow provided in the bypass channel to allow ample time to conduct other
measurements in the bypass, and make any adjustments within the allotted contract
time. The construction plan currently estimates bypass testing between October 23
and November 3, 2009. Boulder placement is currently scheduled to begin August
24, 2009 and feature boulder placement is currently scheduled to begin September 11,
2009.
INFORMATION PROVIDED BY 1DNR/OWR
• bypass channel construction plans in pdf format
• as-built photos of the dam and bypass channel
* as-built survey information for the bypass channel
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MEMORANDUM
TO: YorkvAle Park Board
FROM: Dave r gle, irector of Parks and Recreation
RE: Director's Report
DATE: October 20, 2008
COMP TIME PROPOSAL
Last month the Park Board was made aware of a proposal to reduce the level of comp
time hours a non-exempt employee can accumulate from 120 to 80. This was discussed
at the September Administrative Committee Meeting. It is scheduled to come back to
Administrative Committee in November. We will share the status of the proposal and
seek the board's feedback
HOMETOWN DAYS REVENUE/EXPENSE
The 2008 report was distributed to the Park Board at the last meeting. For this meeting,
staff will have overtime figures to further clarify total direct costs for the event.
SCHOOL/PARK MEETING
The School/Park meeting was rescheduled to Wednesday October 22. Staff will report
on the outcome at the Park Board meeting Thursday.
YYBSA
A communication from YYBSA was received indicating that their board agreed in
principle with the proposed $10/player maintenance fee and wish to meet with staff to
discuss the particulars. That meeting is set for 10/31/08 at 8:30AM
GRANDE RESERVE PARKS A &B STATUS
These are to be Developer built parks located off of Mill Rd. in the Grande Reserve
Development. Both were used for donation parcels to match Riemenschneider Park and
Raintree Park B OSLAD Grants. They will be expected by the State to be developed
three years from the completion of the grant parks for which they were used. The
residential slowdown and subsequent impact to the economy has slowed these projects.
Staff will give a status report .
CABOOSE UPDATE
Staff was asked by the Public Works Committee to give an update on the downtown
Yorkville, Burlington Northern Caboose that is to be relocated to Bristol Station
(Whispering Meadows) Park. A "status" memo is attached.
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United City of Yorkville Memo
800 Game Farm Road
EST 1638 Yorkville, Illinois 60560
.4 Telephone: 630-553-4350
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Date: October 17, 2008
To: City Council
From: Dave ,glee, Director of Parks and Recreation
Subject: Caboose Update
The Caboose,purchased in 2007 is still in its original location across from
Riverfront Park. It was purchased by the City for $10,500. Its destination will be at the
train themed Whispering Meadows (Bristol Station) Park which is currently under
construction and scheduled for completion by the end of the year.
The moving of the Caboose to its new home will be the final park development
activity and is anticipated for Spring 2009. We researched various moving contractors
and to date have found a firth specializing in the moving of homes to be the most
practical and economical.
Once in place, we will gather a team of volunteers through local promotion and
contacts with the Illinois Railway Museum in Union Illinois, who are train enthusiasts, to
restore the Caboose to its original look. Contact was made with Burlington Northern
early in the purchasing process to ascertain their interest in participating in the
restoration. The outcome of the contact at that time was inconclusive,but we were
encouraged to communicate again when closer to the start of the restoration process.
Staff will soon be covering windows and openings to discourage vandalism at its
present location. The delay has been a result of determining a method to affix the boards
in such a way that as few holes as possible need to be drilled in the Caboose.