Park Board Packet 2008 01-10-08 YORKVILLE PARKS & RECREATION DEPARTMENT
Administration and Recreation Office
201 W. Hydraulic St Yorkville, H. 60560 630-5534357
Park Board Agenda
Thursday, January 10, 2008
7 :00 p.m. - Park Board Meeting
Administration and Recreation Office
Call to Order:
Roll Call: Chris Rollins, Ken Koch, Van Truman, Debbie Horaz, Kelly Sedgwick,
Vickie Coveny
Introduction of Guests, City Officials and Staff:
Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board
Director of Parks and Recreation - David Mogle
Superintendent of Recreation - Sue Swithin
Superintendent of Parks - Scott Sleezer
Park Planner - Laura Haake
Public Comment:
Presentations:
Approval of Minutes :
Minutes - Regular Park Board Meeting - December 13, 2007*
No Minutes from December 27, 2007. Meeting cancelled for lack of quorum.
Bills Review:
Cash Analysis*
Bill List (from Dec. 27, 2007)*
Bill List (current)*
Old Business :
Rescheduled School Board/City Council Joint Meeting
Review of 2007 YYBSA Agreement and Discussion for 2008
FY 2008/2009 Preliminary Budget
New Business:
2008 IDNR Bicycle Grant Cycle and Potential Project*
Reports:
Director Report
Parks Report
Recreation Report
Additional Business :
Future Meeting Schedule & Agenda Items
Executive Session :
For the purchase or lease of real property for the use of the public body.
For the appointment, employment, compensation, discipline, performance
or dismissal of specific employees of the public body or legal counsel for
the public body. (51L.CS 120(1 ))
For the discussion of minutes of meetings lawfully closed under this Act,
whether for purposes of approval by the body of the minutes or semi-
annual review of the minutes as mandated by Section 2.06.
Adjournment:
Next meeting : January 24, 2008
*Items needing Board approval or recommendation
United City of Yorkville
Yorkville Parks and Recreation Department Board Meeting
Administration Office - " Riverfront Building, 201 W. Hydraulic
Street, Yorkville, IL 60560
Thursday, December 13th, 2007, 7 pm
Call to Ordew
Ken Koch called the meeting to order at 7 : 00 pm .
RoJI . CalI : Ken Koch, Van Truman, Debbie Homz & Vickie Coveny
Kelly Sedgwick (arrived at 7 : 15 pm)
Introduction of. Guests, City Officials and Staff;
Director of Parks and Recreation - David Mogle
Superintendent of Parks - Scott Sleezer
Superintendent of Recreation - Sue Swithin
Park Planner - Laura Haake
Public Comment;
None
Presentations;
None
Approval of Minutes:
Minutes - Regular Park Board Meeting - November 29, 2007
Van Truman noted all motions called by Chris Rollins on pages 1 , 2
and 6 should read, "Chris Rollins called for a motion . " He also pointed
out on page three under the master plan update second paragraph
should read "vying" instead of "buying". Dave Mogle would like to
amend first page under bills review. The last sentence in the first
paragraph should read "Ice Miller Law Firm " instead of "Ross Law
Firm. " Also on page two, first paragraph Mogle would like the first
sentence under the Hoover Property Ad Hoc Committee Report to read
that he and Jason met without his other committee members instead
of board members. Also on page three Mogle wanted the third
sentence to read that he and Jason talked about if they waited until
the July 1, 2009 cycle they'd be waiting too long .
Ken Koch called for a motion to approve the Regular Park Board
Meeting, November 29th, 2007, minutes . The motion was made by
7•
Van , Truman and seconded by Deb Horaz. The motion was
unanimously approved by voice vote .
Bills Review
Cash Analysis & Bill List
With no questions or comments regarding the cash analysis or bills list
Ken Koch asked for a motion to approve the cash analysis and bills list
as submitted . Vickie Coveny made the motion and Van Truman
seconded the motion . The motion was approved by roll call : Koch -Yes ;
Horaz-Yes; Truman -Yes & Vickie Coveny
Old Business •
Usage Agreement for Operations of Pre School
Sue Swithin said that she added a termination clause and that if either
party wanted to terminate the agreement it couldn 't be during the
year; it states it would be at the end of the year. She also said that
the changes are undergoing legal review.
Van Truman wanted to see an amendment on page two, section
seven, Termination, second sentence verbiage "refer to 6 . b" to be put
in parentheses. He felt that sentence would be easier to understand .
Ken Koch made a motion that the usage agreement as is be approved
pending legal review. The motion was approved by roll call : Koch -Yes;
Horaz-Yes; Truman-Yes & Vickie Coveny
Park Development Standards
Dave Mogle noted that he and Laura had been working on this and
that as part of the Parks and Recreation Department Master Plan; the
Park Development Standards have been revised and that this will
become part of the Master Plan that we take to the City Council .
Laura Haake stated that she looked at the Park Development
Standards and the Yorkville Bike Trail Standards and merged them
together. This is the technical information in this section . Ken Koch
clarified that this is where the ten foot wide trails are specified .
Haake stated that they're not so much talking about design it's more
about the thickness of the asphalt and the thickness of the base course
and what we want the signage to be. She said that was the biggest
change of park development standards .
2
Van Truman would like to see the following amendments . On page 11
section 4 bullet A3 he would like to add the verbiage "of both parties"
after "best interest. " Also in the next sentence as discussed would be
taken out.
Truman also brings up the very next item number 4 the verbiage
"walking distance" should be replaced by 'radiuses. "
Ken Koch made a motion to take to the City Council approve amended
park development standards and it was unanimously approved by
voice vote.
FY 200712008 Midyear Budget Adjustments
Dave Mogle said that the midyear budget numbers were taken to the
Administration Committee last week. The City made budget
adjustments of about 1 . 8 million dollars total . Mogle gave a quick
summary and said that in the revenue line item under the operational
budget we projected about thirty-eight thousand dollars of additional
revenue, which much of that was accounted for under recreational
program fees.
He said that the other big change in the revenue would be with the
carry over. He said the carry over is not added in until after the audit
and the audit has happened and the carry over is the revenue line.
He also notes that on the expense side it looks as if we're off in the
salaries and that they really aren 't off. He said that a certain
individual's salary was left off however it was added at the midyear
point and it had always been accounted for on our side .
Mogle also noted at the end of the park expenses section the salary
survey and merit line items were cashed out and added to the salary
line item . So basically that gives the explanation to the adjustments
and overall expenses were still up however we still balanced out.
Deb Horaz asked what Merit was and Mogle explained that it was
increases for full-time and permeate part-time staff based on an
evaluation tool that they used .
Mogle also noted that the funds for Cob Park would be taken out of
next year's budget leaving us to balance this year's budget.
NEW BUSINESS:
2007 Bridge Park Field Lighting Costs
Dave Mogle stated that this is an informational item only. He noted
that we were waiting for the bills to come in on the lighting cost for the
past years use at Bridge Park. Mogle noted that the electric cost also
included all the programs that had light usages out on the field and it
also included the concession . He said it came out to be about 75
thousand in the first year. He said the first bill was the largest
because it included set up cost. He believed the total amount was
down from 12 thousand to 8 thousand assuming that all the bills were
in .
Scott Sleezer said that they learned that they should make
adjustments for what they were charging . They were charging
$48 1hour for just the lights. The issue was the lights were on for more
than an hour. They hadn't taken into consideration the time the lights
were on before the game warming Lip and the time they were on after
the game while people were exiting the fields . Sleezer said that they
made an adjustment to include the cost of the time exceeding and
preceding the games when the lights were in use.
Swithin said that she is getting her concession stand staff trained on
recording their time on a calendar of when they turn on and off the
lights . She said that would be very easy way to record the times . She
felt that way they will get an accurate read .
Ken Koch asked about the energy and supply charge and Mogle stated
that it was on every bill . Sleezer said that the price could vary
depending on how often the lights were turned on .
Review of 2007 YYBSA Agreement and Discussion for 2008
Dave Mogle said that the plan is to meet next week with the YYBSA
representatives to begin the revision process for a new agreement.
Mogle would like to discuss the agreement and department policies
that pertain to ball field, rental fees, and rules.
Mogle noted that on the first page of the agreement under the use and
parks by the association section they talked about changing the
agreement and we wanted to extend the agreement from April 1St to
July 31St to April 1St to July 30th
Mogle wanted to add in a disclaimer that for holidays stating we might
not provide maintenance or the same level of maintenance on the
holidays.
Mogle also stated that there will be a field that the YYBSA won't be
able to use. Ken suggests that Hoover not be a rental field . Mogle said
that he suggests that the field they choose would be held out for our
own programs and he suggested that should be Prairie Meadows . He
4
explained that the filed that we hold out is not going to have organized
play allowed and it will be for pickup play. Sleezer said that some of
the general complaint from the public is they have nowhere to play.
Sleezer said that Prairie Meadows is easier for people to find that's
why that one is being suggested to be held .
Truman said that we don 't have exclusive arrangements with anyone
right now but we have priority arrangements. He is concerned that
whatever field we hold open we won 't get the kind of walk on play to
have it be utilized to its full potential . Swithin said that pickup play
would happen where persons live and they will go to the nearest green
space to where the live; Hiding Spot Park she felt is a good example of
that.
Mogle also noted that right now we're looking at the association paying
$ 10 per participant to the Park and Recreation Department. Whether
they want to tack that onto their surcharge or use their reserves that
are what we would like to shoot for. Ken Koch said at their last
meeting they already agreed to raise the fee to $ 15. Truman said that
the registration fee goes up every year and their program still grows
double digits. Sleezer said we put a lot of money into the fields so we
have to try to recoup some of our expenses. Sleezer said that if they
don't contribute more then they are going to see a night and day
difference on how the fields are going to look. He said we're not asking
them to cover all our costs. Truman wants to make sure we tag a
surcharge on their registration fees but we need to settle this with
them before they start printing registration materials.
Swithin said that they were missing a void of giving them that
opportunity of coming in and giving them the rental of three entire
.
fields for tournaments and they were looking to have everything
dragged before each game. She went over the three basic packages
that cover the additional fees in preparing the fields. She said that
they could choose a package. She went over the price changes and
packages listed in the agreement,
Park Board Meeting for 12127107 — Quorum Question
Dave Mogle stated that he would be out on the 27th and wanted to find
out if there would be a quorum that night. After discussion the decision
was made that there would be a meeting .
5
Reports :
Directors Report
1 , YMCA Partnership Presentation to City Council :
Dave Mogle said that the YMCA presented to the City Council and EDC
Committee. They are giving the YMCA an opportunity to do a public
hearing . His understanding is that they are coming to the COW
meeting on the 18th
2 , Hoover Ad Hoc Committee
Dave Mogle noted that there was nothing new and he and Jason were
shooting for a committee meeting on the 18th' . He said that the lease
went in front of the county board members and it went really well .
Jason said that there were a small minority that wanted the City to
contribute more money but they liked the idea of the City and
County's cooperative efforts.
3 , IPR State Conference
Mogle said that Ken Koch and Deb Horaz would go the same day as
Gary Golinskie,
Parks Report
Scott Sleezer passed out a memo on the purchase of a new pickup
truck and a new wing style mower. He said that they were included in
the original 2007-2008 Parks Capital budget and has also been
approved in themed year budget adjustments,
He said he wanted to order the mower now to get the discounts, He
also said that we wouldn 't have to pay for them until we get them .
Ken Koch asked for a voice vote in approval to move forward in the
purchase of the mower and truck and it was unanimously approved by
voice vote.
Recreation Report
Sue Swithin goes over some highlights on the Yorkville Recreation
Department monthly report,
She handed out a final concession report that wasn't included in the
packet. She asked if we wanted to talk about the survey, She handed
out the survey and she noted that it was a raw survey at this time.
She said it was imperative that we see if we are in the right page on
what our current indoor and outdoor needs are.
6
Adiournment.
Ken Koch asked for a motion to suspend the regular meeting at 10 : 00
pm and enter into executive session, for the purchase of real property
for the use of the public body. Sedgwick made a motion and Horaz
seconded the motion .
Koch entertains a motion to end the executive session and to
reconvene into regular session at 10 : 30 PM . Deb Horaz makes the
motion and Kelly Sedgwick seconded the motion .
Additional Business:
None
With no other business Ken Koch entertains a motion to adjourn the
meeting at 10 : 30 PM , Van Truman made a motion and Vickie Coveny
seconded the motion to end the regular session : The motion was
unanimously approved by voice vote :
Next Meeting : December 27, 2007
Minutes respectfully submitted by
Jamie Cheatham, Minute Taker
7
MEMORANDUM
TO: Yorkville P k and
FROM: Dav�to le, irector of Parks and Recreation
RE: Old Business
DATE: January 7, 2007
RESCHEDULED SCHOOL BOARD/CITY COUNCIL JOINT MEETING
The meeting, originality scheduled for November and postponed due to the potential teachers
strike, has been rescheduled for Monday, November 14, 2008 , 7PM at Yorkville Junior High
School. For your information, I have attached a list of interactions and cooperative ventures
from the present and past which I will be prepared to present.
REVIEW OF 2007 YYBSA AGREEMENT AND DISCUSSION FOR 2008
Staff met with the YYBSA president to begin the revision process for a new agreement. We
emphasized the three main areas we wanted address; that would be fees toward field
maintenance, holding out a field for other uses, and tournament scheduling. Other more minor
issues were also discussed. Attached are the current drafts of the Agreement and Policies.
Changes from 2007 are in color. Also attached is a letter from the YYBSA President in response
to proposed fees. Staff will update the board and seek direction.
FY2008/2009 PRELIMINARY BUDGET
Attached for your review and discussion is a first draft of proposed budgets in the Parks and
Recreation Department areas. Budget talks with City Administration and Finance begin the
week of January 14, 2008. Staff will present this preliminary budget to the park board and seek
direction.
YORKVILLE PARK AND RECREATION DEPARTMENT
AND
YORKVILLE SCHOOL DISTRICT 115
WORKING TOGETHER THROUGH THE YEARS
• Joint facility use agreement
• Park and Recreation use of school facilities
*See attachment for gyms
• Game Farm Road Tennis Courts Agreement
• School Liaison to Park Board
• AdHoc Committee
• School use of city facilities
Beecher Park
HS an IS PE classes
HS Soccer
HS Softball
HS Baseball
HS Cross Country
HS Dances - Beecher Center and parking lot
HS Sand Volleyball until removal
Jaycee Pond
HS Science classes
Tower Lane Water Tower
HS Science classes
School field trips to Riverfront Park
• School/Park shared boundaries
Beecher Park
Stepping Stones Park
Whispering Meadows Park
Raintree Park B - future
Windett Ridge/Townes of Windett Reserve - future
Fields of Westhaven
• School/Park close proximity
Autumn Creek
Bristol Bay
• Recreation Staff donates their time and equipment to offer an
outdoor movie behind the HS, working with their Student
Council .
• Recreation Staff conducted and partnered with Grande
Reserve Elementary Staff with the "Name the Park" contest.
• Recreation equipment has been purchased and shared by
both the Recreation Dept. and the elementary Physical
Education teachers.
11/8/07
Page 1 of 2
Dave Mogle
From: Peter A Athens [pathens @nalco.com]
Sent: Thursday, December 27, 2007 8:58 AM
To: Dave Mogle; 'Sue Swithin'; ssleezer @yorkville.il.us
Cc: 'Paku, John'; Michael A Romano
Subject: Meeting follow up
Dave, Sue, Scott,
I hope that you all had a very Merry Christmas.
Thank you again for your time last Thursday. Yorkville Youth Baseball Softball Association is proud of the
symbiotic relationship that we have developed with the Park & Recreation Department. We truly appreciate the
maintenance and condition of the playing fields. As Dave notes, with 10 percent of Yorkville's population involved
in our program, we realize how important it is to continue maintain quality fields as we look to improve the quality
service of our program.
Our group of dedicated volunteers perform the following duties:
1 . Recruit coaches
2. Train coaches
3. Train players
4. Conduct player evaluations and team drafts
5. Schedule practices and games
6, Coordinate and schedule umpires
7. Fundraise
8. Solicit sponsors
9. Order, inventory, and maintain equipment
10. Order and distribute uniforms
11 . Coordinate picture day for 100 teams
12. Developing a new website to allow for on-line registration and better communication with parents
13. Various administrative duties - codes of conduct, background checks
14. Community Public Relations - Season Ending celebration, Parades
Unfortunately, YYBSA ran negative $8,357 for 2007. While we still have a positive balance presently, we will
need more sponsors and new equipment as the league population continues to grow. In addition, we have
increased costs for the development and implementation of the new website allowing on-line registration with
credit card payment capability.
We understand the increasing cost of the field maintenance and sincerely want to do our part in helping to
maintain the current condition of our fields, but the financial reality is that we are currently not in a position to
afford $10 per player ($12,000) for field maintenance. I know that we discussed taking our all of the T-Ball
players since they do not play on Park District fields, but that is only 200 players and would still leave the
proposed fee at $10,000.
As discussed, I will present this to the Board at our January 6th meeting, but feel that it will understandly be a
tough sell. I would recommend that we look at some way to scale up the fees over a course of a few years.
Again, we are looking forward to an even better 2008 season. We truly appreciate all of your hard work and help
1/7/2008
Page 2 of 2
to make it happen. I look forward to meeting with you on January 11 th to finalize our agreement.
Thanks,
Pete Athens
President
YYBSA
(630) 649-9653 - cell
Peter A Athens
To: "Dave Mogle" <dmogle @yorkvilleJl.us>, "'Sue Swithin"' <sswhhin @yorkville.il.us>, ssleezer @yorkvilleJLus
12/1712007 10:54 AM cc: "'Paku, John'" <JPaku @frstam.com>, Michael A Romano/NV/US/Nalco @Nalco
Subject: Meeting Liok
Dave,
Good catching up with you on the phone today. I am really glad that your son's procedure went well.
Just confirming that we have set up to meet on Thursday, December 20th at 8:30 AM.
Agenda Items:
1 . Yorkville Park and Recreation Department and YYBSA field agreement for 2008
2. Joint Field Improvement Ideas
3. Schedule
4. Joint Public Relations Opportunities (i.e - such as the Season Ending Celebration)
Please let me know if I have left anything out.
Look forward to seeing you.
Pete Athens
President
YYBSA
(630) 649-9653 - cell
1/7/2008
AGREEMENT DRAFT 12.26.07
UNITED CITY OF YORKVILLE
YORKVILLE PARKS AND RECREATION DEPARTMENT
and
YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION
This agreement is made and entered into this day of 2007, by and between THE
UNITED CITY OF YORKVILLE an Illinois municipal corporation(the"city"), and the YORKVILLE
YOUTH BASEBALL / SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation (the
"Association'.
WITNESSETH
WHEREAS, the City is the owner of certain fields and parks (the "Parks") which the
Association wishes to utilize from time to time with the prior written permission from the City and the
City wishes to accommodate the Association's use of the Parks on the terms and conditions set forth
herein.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
1. Use of Parks by the Association. The City agrees to permit the Association to utilize certain
Parks designated by the City at those times that are mutually acceptable to each of the parties
for a term commencing April 1, 2008 and ending September 30, 2008. The parties agree that
the Association's use of the Parks designated by the City shall be nonexclusive. The
Association's use of the Parks designated by the City shall be subject to the City's ordinances,
policies and direction of the City's officers and as otherwise hereinafter provided. Master
Schedules must be submitted to the City for use of the fields, inclusive of rain dates by March
1,2008. Schedules will be approved by the City based on availability.
2. Use. The Association agrees to adhere to the approved athletic field reservation policy.
Furthermore, by using the parks and fields of the City, the Association agrees to adhere to all
City Ordinances,use policies and procedures while in the parks and fields.
3. Fees. The Association agrees to pay $10.00 per participant to the city Parks and Recreation
Department toward the maintenance costs of the fields and facilities used by the Association.
4. Maintenance Standards. In agreeing to use the City Parks the Association agrees to
participate in completing the routine maintenance items while using the parks.
• Inspect the fields prior to use daily
• Litter control through daily collection when scheduled use by the Association
• Immediately reporting of any damages and/or maintenance concerns to the City.
FURTHERMORE, The City agrees to prepare the fields / parks prior and throughout the
season to maintain quality conditions for use.
The city shall maintain the right to add, delete or modify maintenance procedures as deemed
necessary.
The responsibility of the common areas and turf will be the responsibility of the City unless
otherwise identified
5. Insurance
The Association shall maintain commercial general liability (CGL) and commercial umbrella
liability insurance with a limit of not less than $2,000,000 for each occurrence. If such
insurance policy contains a general aggregate limit, it shall apply separately to this Agreement.
i. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an
occurrence basis and shall cover liability arising from premises, operation, independent
contractors, products-completed operations, bodily and personal injury, property
damage, as well as liability assumed by the Association under this Agreement.
ii. Additional insured. The City shall be named as an insured under the CGL and
umbrella insurance using an additional endorsement to the City for claims arising out of
or as result of this Agreement.
iii. Waiver of subrogation. The Association waives all rights against the City for recovery
of damages to the extent these damages are covered by the CGL or commercial
umbrella liability insurance maintained pursuant to this Agreement.
B. Delivery to City of certificates. Within 10 days from the start date of this Agreement, the
Association shall furnish the City with copies of its current certificates of insurance
documenting each such policy along with the additional insured endorsements required in this
section.
C. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon
30 days' prior written notice to the City, and shall contain the following endorsement (or its
equivalent) and shall appear on the policies respective insurance certificates:
It is hereby understood and agreed that this insurance policy may not be
canceled by the surety or the intention not to renew be signed by the surety until
30 days after receipt by the City of Yorkville by registered mail of written notice
of such intention to cancel or not to renew.
D. No Limitation on liability. The minimum amounts set forth in this Agreement for
such insurance shall not be construed as a limitation or satisfaction of the Association's
liability, including indemnification, to the City under the Agreement as to the amount of such
insurance.
E. No Waiver. The failure or delay of the City at any time to require performance by the
Association of any provision of this section, even if known, shall not affect the right of the City
to require performance of that provision or to exercise any right, power or remedy under this
Agreement, and any waiver by the City of any breach of any provision in this section shall not
be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of
the provision itself, or a waiver of any right, power or remedy under this Agreement.
F. Primary coverage. The coverage shall apply as primary coverage with respect to any o
other insurance or self-insurance program afforded to the City. There shall be no endorsement
or modification of this coverage to make it excess over other available insurance / coverage;
alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be
endorsed to be primary with respect to the City.
6. Liability, Indemnification and Waiver
A. Assumption of liability. Except as specifically provided by law or this Agreement, the
City assumes no liability or responsibility for any injury to or death of any person or persons
including officers and employees of the Association and participants in the Association's
program and activities or any other person and assumes no liability or responsibility for any
damage to property sustained by any person(s). In addition the Association will report all
injuries to the City within 24 hours.
B. Indemnification. To the fullest extent permitted by law, the Association will defend,
indemnify and hold the City harmless from all claims arising directly or indirectly from or in
connection with (i) the conduct or management of the programs and activities of the
Association; (ii) any act, omission or negligence of the Association or any of its directors,
officers, agents, employees, invitees or contractors of the Association; (iii) any accidents,
injury or damage whatsoever occurring on or at the Parks arising from, directly or indirectly,
the use of the Parks by the Association or any of its directors, officers, agents, employees,
invitees or contractors, as well as participants in the Association's programs and activities
except to the extent of any negligent or wrongful act or omission of the City. However, this
limitation shall not in any way limit the Association's duty to defend the City.
C. Defense of City. In the event any claims shall arise, the Association shall defend and
pay any judgment or settlement against the City in such claims. The City shall tender the
defense to the Association. The Association and the City shall mutually agree to counsel to
defend of such claims. The City, in its sole discretion, may participate in the defense of such
claims at the Association's sole expense, but such participation shall not relieve the
Association from its duty to defend and to pay any judgment or settlement against the City in
such claims. Except where a settlement completely and forever releases the City from any and
all liabilities without financial contribution by the City or its insurer, the Association shall not
agree to any settlement of the claims without the City's approval.
D. Waiver of defenses. In any and all claims against the City or any of its agents or
employees the indemnification obligation under this paragraph shall not be limited by any
limitation on the amount or type of damages, compensation or benefits payable by or for the
Association under applicable law. The Association waives all defenses available to the
Association which limit the amount of the Association' s liability to the City.
7. No Alteration. The Association shall not make structural improvements, changes or alteration
to the Parks without first obtaining the written consent of the City. Any improvements to the
parks will be through a donation to the City, and therefore become the property of the City.
8. No Assignment. The Association shall not assign its interest in this Agreement without
obtaining the written consent and approval of the City.
91 Binding upon successors. This Agreement shall be binding upon the successors and assigns
of the parties hereto.
10. Reimbursement for increased insurance costs. Any increase of insurance premium on the
Parks resulting for such use by the Association shall be paid for by the Association.
11 . Integration of all terms into Agreement. This Agreement contains all of the terms,
conditions and agreements between the parties hereto and no amendments, additions or changes
hereto shall be valid unless attached hereto in writing and signed by the City and the
Association. Failure to abide by the policies and rules set forth in this agreement could result in
additional fees assessed to the Association and/or loss of privileges regarding the use of Parks
and fields.
IN WITNESS WHEREOF, the parties hereto have, the day and year first above written,
signed and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
THE UNITED CITY OF YORKVILLE
By:
Mayor, United City of Yorkville
By:
Park and Recreation Board
YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION
By:
President
Attest:
Representative
12.26.07 agreement.2008.doc
UNITED CITY OF YORKVILLE
PARK AND RECREATION DEPARTMENT
ATHLETIC FIELD RESERVATION POLICY
The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a
systematic method by which athletic fields (baseball, softball and soccer) may be reserved by the
residents of the community. A reservation is not required for athletic field use for occasional play or
pick up games. For league play (which includes multiple days, or week play for both games and
practices) a permit is required and will guarantee use for the dates and times specified on the permit.
Objective
• To provide maximum utilization of athletic fields through centralized scheduling
• To provide an impartial distribution of athletic fields to the various community groups who
wish to reserve fields.
• To plan cooperatively with other community agencies to enhance individual and group
recreational needs.
• To provide recreational activities which take into consideration the needs of the community.
• To provide the best possible maintenance of athletic fields using available manpower and
monetary resources.
RENTAL CATEGORIES
Category A Government and non-profit organization which are located within the United City of Yorkville.
Category B Private groups and individuals which are comprised of predominately (at least 80%) United
City of Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the United City of
Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification
(Category B).
Category F Business or corporations which are located outside of the United City of Yorkville boundaries.
Athletic Field Use Priorities
When scheduling reserved use of athletic fields, the following priorities shall be established:
1 . United City of Yorkville Park and Recreation sponsored programs
2. Yorkville School District
3. Youth Leagues that have approved cooperative agreements with the City of Yorkville.
4. Other athletic programs within the community requesting to
reserve an athletic field(s) on a seasonal basis.
5. Private groups or individuals requesting to reserve an athletic field(s) on a single
or multiple dates.
6. Other
1
Resident groups (groups with 80% or more United City of Yorkville residents) shall be given priority
over non-resident groups. The 80% residency requirement shall be calculated based on the total
number of people using the field.
Athletic fields may be used on a drop-in basis by any group or individual without a reservation on a
first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized
league games. Groups or individuals with an approved reservation or permit and City programs will
have priority use.
In case of inclement weather,the United City of Yorkville Park and Recreation Department shall make
the final decision regarding playability of all fields.
Request for Athletic Field Reservation
Organizations, groups and individuals desiring to reserve athletic fields shall complete the standard
application for athletic field reservation. In addition, organizations, groups, and individuals shall be
required to submit the following with the application form:
• A certificate of insurance—co-naming the United City of Yorkville as an additional insured,
Assumption of liability,and Waiver of subrogation
• The team roster(s)with addresses and signed waiver forms from each player or guardian.
• The Recreation Department may request additional information from the desired individual or
groups if it is considered to be in the best interest of the City or necessary to make a decision
regarding the use of a field.
Reservation requests shall be approved beginning on the following dates:
Spring Season(March—May) March 1st
Summer Season (June—August) April 15th
Fall Season(September—November) July 15'
Tournament Schedule - beginning Dec. 1st
(due from YYBSA by Nov. 30th)
Holiday Maintenance Schedule
It will he at the discretion of the Superintendent of Parks on a case by case basis as to the availability
of field preparation on a holiday or holiday weekend.
2
TOURNAMENT ATHLETIC FIELD RESERVATION
Any groups wishing to host a tournament shall have an approved athletic field reservation prior to
submitting a bid to host a tournament. Applications for Tournament requests may be submitted
beginning Dec. 151 for the general public. The scheduling and approval is on a first come, first serve
basis.
A. MAJOR TOURNAMENTS
Athletic field reservation requests for major tournaments shall be submitted beginning Dec. 1st.
Major tournaments shall include,but are not limited to, national,regional and state tournaments.
B. SMALL TOURNAMENTS
Athletic field reservation requests for small tournaments shall be submitted in writing at least forty five
(45) days prior to the tournament date, with a response from the Park and Recreation Department
guaranteed at least thirty (30) days prior to the tournament date. Small tournaments shall include, but
not limited to, city-wide or county tournaments.
C. SPECIAL REQUESTS
Any special tournament requests for any variances shall be submitted in writing along with the athletic
field reservation request. Special tournament requests shall include, but are not limited to, use of field
lights, fundraising activities, extended park hours use,use of a public address system, admission
charges, additional bleachers, additional field maintenance, use of temporary fencing, and water or
electrical access.
D. PROCEDURE
Written requests for tournament athletic field reservations and special requests shall be submitted to
the Recreation Department according to the deadlines listed above. In addition, certificate of
insurance,team rosters and signed waiver forms for each player participant shall be submitted to the
Recreation Department at least one week prior to the tournament date. Athletic field reservation
requests shall be approved by the Recreation Department. Special tournament and use requests shall
be approved by the Park Board.
The group or organization requesting the use of the fields for tournament use is responsible for all
participant and players conduct while on the fields, park, surrounding areas including parking lot. All
players attending a tournament or other uses of the athletic fields should adhere to the GENERAL
POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE
PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current and
future uses of all City fields and / or facilities. Furthermore, the group assumes all responsibility for
the repair or replacement of damage as a result of misuse of the field, equipment or park amenities.
3
GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE
PARKS, FIELDS AND FACILITIES
No equipment or permanent signage will be added or installed to the park without the permission of the
United City of Yorkville Park and Recreation Department.
No ball hitting or pitching into fences or dugouts is allowed, with the exception of light weight plastic
practice balls.
Each party will report any damage and or maintenance concerns to the park department immediately.
Coordination of work involving the park department staff or use of the equipment will generally require
a two-week notice, for scheduling purposes.
Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields
proper.
All requests for use of fields, or park(s) must be in writing.
■ Each group must complete a checklist ensuring that the fields are in acceptable condition after their
scheduled use. This form must be turned into the Park and Recreation Department at the end of the
season or maintenance obligation.
• Due to the scheduling or early setups for the other functions, all groups and organizations are requested
to use only the area, field, or park that has been assigned to them.
• No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or
partisan political activities of any kind. Non-partisan public meetings and information forums are
permitted.
• No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the
premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and privileges
immediately. Recreation and Park Department staff as well as the Yorkville Police Department may be
patrolling and monitoring the event at the discretion of the United City of Yorkville staff.
• Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter
control and pick up. Damage or excessive litter may result in a loss of privileges and use.
• Groups may not use the fields or parks when the weather conditions are dangerous or when the field
conditions are not acceptable. All groups must adhere to the inclement weather practice for field
conditions; (no standing water, saturated turf conditions, or times when safety is a concern).
• Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and
fields. (Sign Ordinance, Building Rental Policies, Lightening Prediction Policy, and weather warning
alarm system, and any other city guidelines that pertain to the use of City Owned property).
• When ball field lights are utilized, a park and recreation department employee, tournament director, or
the representative of a private rental, will be the designee for acquiring the key for the electrical box and
turning lights on and off according to posted instructions and for unlocking and locking the bathrooms.
The use of lights will require the payment of a fee to offset electrical costs. In addition, a refundable
deposit may be required prior to the beginning of the season or event, which can be forfeited for
unauthorized or inappropriate use of the lights. Lights may not be on past IOPM Sun. — Thurs.,
10:30PM Fri., Sat.
4
ATHLETIC FIELD RESERVATION FEES
A. Establishment
The Park Board shall annually (based on fiscal year) recommend fees for the reserved use of athletic
fields based on the premise that fees charged shall be used to partially offset the cost of maintaining
and upgrading the city's athletic fields. Fees shall be established in the following categories:
1 . Soccer Fields and football fields
2. Baseball and softball fields, daylight use
3 . Baseball and softball fields, night use with lights[
4. Resident, non-resident and commercial use fees
5. Single or multiple and seasonal use fees
6. Tournament use
7. Special use
B. Resident / Non-Resident Users
To qualify for resident fees a group shall consist of 80% or more residents of the United City of
Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total
number of players using the field, not just on the group requesting use of the field. Residency shall be
determined based on the home address of the individuals as opposed to the business address or the
address of other family members. The Parks and Recreation Department may waive the residency
requirement if it is considered to be in the best interest of the City.
C. Commercial Users
Any group reserving an athletic field for profit making purposes shall be charged the commercial fee.
D. Waiver of Fees to School District, private school groups, or youth organizations.
Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall
have free reserved use of City athletic fields. These schools shall provide their own set-up of athletic
fields including, but not limited to, lining, base set-up and hand raking. Should these schools wish to
reserve an athletic field at night with lights, the established lighting costs shall be paid by the school.
The Parks and Recreation Department may give consideration to the waiver or partial waiver of fees
for youth organizations who are party to a cooperative agreement with the City.
E. Payment of Fees
Groups reserving an athletic field on a seasonal basis shall be billed by the Parks and Recreation
Department with payment expected according to the following schedule: one half by the first usage
date, and one half by the midpoint of the season. At the end of the season, adjustments will be made
and either an additional billing or a refund of fees paid in excess will occur, whichever is necessary.
A 20% deposit shall be required to guarantee the reservation.
Groups or individuals reserving athletic fields on a single or multiple use basis, shall be required to pay
the established fee at least two weeks prior to the date reserved. A permit shall be issued upon payment
5
of the fee. Tournament Fees shall be paid in full at the time of written request to secure the
dates.
Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W
Hydraulic St. (old Post Office).
F. Security Deposit
A security deposit will be required per event, tournament or program. The amount will be $100 per
day (no lights) or $150 per day (with lights),to a maximum of$500. The deposit may be forfeited for
incidents such as,but not limited to,those described below:
If an athletic field is damaged due to improper use by the group or individual and requires more
than normal maintenance and/or repair to be restored to its original condition, the group or
individual shall be charged the amount necessary to cover the cost of the required maintenance
and/or repair. If the security deposit does not cover the cost of the damage, an additional
charge will be assessed.
The need for excess clean-up above and beyond normal use.
Unauthorized or inappropriate use of lights.
Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the
security deposit shall be paid within thirty (30) days following the event,program or league.
G. Refund of Fees
A full or half refund of athletic field reservation fees may be granted for the following reasons:
If the group or individual provides written notification of cancellation to the Parks and Recreation
Department at least two weeks prior to the date reserved—full. Less than two weeks notice,no refund
will be given.
If the Parks and Recreation Department staff feels that the athletic field is in unplayable condition and
the game is cancelled and cannot be rescheduled—half.
The amount of refund is determined when the cancellation occurs. The game(s) can be rescheduled for
no additional charge.
Athletic Fees. Attached fee schedule. The fee schedule will be reviewed and adjusted annually based
on fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading
the city's athletic fields. All fees are subjected to changing without notice.
6
ATTACHMENT
ATHLETIC FIELD RESERVATION POLICY
Fiscal Year 2008-2009
ATHLETIC FIELD RESERVATION FEES
The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be
used to partially offset the cost of maintaining and upgrading the City's athletic fields. All fees are
subjected to changing without notice.
Category A Government and non-profit organization which are located within the United City of Yorkville.
Category B Private groups and individuals which are comprised of predominately(at least 80%)United
City of Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the
United City of Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification
(Category B).
Category F Business or corporations which are located outside of the United City of Yorkville boundaries.
DAILY FEES: (per Feld use)
Ctg A Ctg B Ctg C Ctg D Ctg E Ctg F
0-2 hours $10.00 $10.00 $20.00 $30.00 $40.00 $40.00
2-4 hours $15.00 $15.00 $25.00 $40.00 $50.00 $50.00
4-6 hours $20.00 $20.00 $30.00 $45.00 $60.00 $60.00
6-8 hours $25.00 $25.00 $35.00 $50.00 $70.00 $70.00
Fees are based on a"per field basis"without usage of lights.
PREPARATION OF FIELDS - additional fee
Baseball/softball field prep-includes bases, fine dragging and lining (one prep per day).
Weekday $25.00 per day
Weekend $35.00
Soccer field prep - includes nets, lining of the field
Weekday $30.00
Weekend $40.00
Lights-additional fee
Weekday $25.00 per hour per field
Weekend $25.00 per hour per field
Deleted waiving of light fees to organizations with agreements.
SPECIAL USE
Water or electrical access $20.00 additional. Must supply your own extension cords.
Please reference the concession stand/vendor operation policy for special use request and
tournaments.
SEASONAL (Lone Term)USE FEES:
To be determined for each organization and the requests, per Athletic Reservation Fee Schedule.
7
TOURNAMENT FEES
BASEBALL/SOFTBALL FIELDS
PACKAGE 1 (Premiere package) Rental Fee w/Lights: $900 w/o Lights: 5800
Includes:
■ Rental Time: Friday 6:00 pm through Sunday 10:00 pm
■ 3 fields -Friday through Sunday
• Fields will be prepared on Friday, Saturday and Sunday.
■ Additional dragging and lines between games and before Championship game
• Lights available from 6:00 pm— 10:00 pm Friday through Sunday
*Hours may be flexible with approval from the Parks and Recreation Dept.
Games will NOT start before 9:OOam
PACKAGE 2 (Basic package) Rental Fee w/Lights: $700 w/o Lights: $600
Includes:
■ Rental Time: Friday 6:00 pm through Sunday 10:00 pm
■ 3 fields -Friday through Sunday
■ 1 prep (includes; bases, fine drag and lining) at beginning of day on Friday and Saturday,
Sunday.
■ prep for Championship field final game
■ Lights available from 6:00 pm— 10:00 pm Friday through Sunday.
*Hours may be flexible with approval from the Parks and Recreation Dept.
Games will NOT start before 9:OOam
PACKAGE 3 (Limited package) Rental Fee w/Lights: $500 w/o Lights: $400
Includes:
• Rental Time: Friday 6:00 pm through Sunday 6:00 pm
■ 3 fields on Friday and Saturday - 2 fields on Sunday
■ 1 prep (includes; bases, fine drag and lining) at beginning of day on Friday and Saturday,
Sunday.
■ prep for Championship field final game
■ Lights available from 6:00 pm— 10:00 pm Friday through Saturday, no lights on Sunday.
*Hours may be flexible with approval from the Parks and Recreation Dept.
Games will NOT start before 9:OOam
8
APPLICATION FORM
ATHLETIC FIELD RESERVATION
UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT
Reservation requests shall be approved beginning on the following dates:
Spring Season(March—May) March 1st
Summer Season(June—August) April 15th
Fall Season(September—November) July 15a'
Tournament Reservations - begins Dec. 1"
Please indicate type of Group requesting use of athletic field by circling the appropriate category
Category A Government and non-profit organization which are located within the United City of
Yorkville.
Category B Private groups and individuals which are comprised of predominately(at least 80%)
United City of Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the United
City of Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident
classification(Category B).
Category F Business or corporations which are located outside of the United City of Yorkville
boundaries.
Group or Individual Name
Contact Person: Address
Home Phone: Work Phone: Email
FIELDS, DATE(s)/TIME(s)
REQUESTED:
Special Use requests (lights, concessions,water, electrical, other).
In order complete the athletic field request,the following documents must be forwarded to the
Recreation Department:
A certificate of insurance with minimum coverage of$2,000,000 aggregate—co-naming the United City of
Yorkville as an additional insured,Assumption of liability, and Waiver of subrogation.
The team roster(s)with addresses and signed waiver forms from each player or guardian.
.........................................................a..........0.........a..
OFFICIAL USE
Addition information requested
Reservation Amount Deposit amount
Date of Request Date Received
Staff Initials Approved/Denied
Refund Requested Field(s)Assigned
9
UNITED CITY OF YORKVILLE
PROPOSED FY 08109 BUDGET
PARKS & RECREATION
2003-2004 2004-2005 2005-2006 2006-2007 % 2007-2008 REVISED % 2008-2009
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Change Budget YTD BUDGET Change Budget
,&'C.E$'$I OiJ TjJU D � - OU (NFj..S L/nsE /TE,*ti UGST)
REVENUES
79-000-40-00-3999 CARRY OVER BALANCE 291026 - 1421356 77,292 -100% - 42,540 0% 42,540
79-000-42-00-4270 FEES FOR PROGRAMS 1191883 165,938 235,917 2431507 3% 2502000 1501583 2752000 0% 275,000
79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 11695 91806 141428 153681 65% 25, 864 152087 181000 28% 23,000
79-000-42-00-4281 DEPOSITS 151740 71335 63755 1 ,070 40% 1 ,500 - 1 ,500 . -100% -
79-000-42-00-4285 VENDING MACHINE INCOME 714 685 459 207 93% 400 21150 21150 -67% 700
79-000-42-00-4286 RENTAL INCOME 71687 61655 21360 445 0% #DIV 10! -
79-000-42-00-4287 PARK RENTAL INCOME 140 605 390 810 -26% 600 1 ,815 1 ,815 120% 47000
79-000-42-00-4288 GOLF OUTING REVENUE 261266 361251 40, 160 401888 0% 401700 30,694 30,694 5% 32, 100
79-000-42-00-4291 HOMETOWN DAYS - - - 72,543 63% 1183000 110,937 1101936 8% 120,000
79-000-44-00-4400 DONATIONSP/°u�so,4111li IlAll 'EZTis/wG 15,675 19,213 14,843 10,896 74% 193000 5,917 13,000 0% 13,000
79-000-44-00-4404 TREE DONATIONS - 300 900 1 ,405 -43% 800 764 11300 92% 2,500
79-000-45-00-4550 ?( YQ 'T*-6L"� 6 GRANTS] -fimA AcjAL_ 3,000 11000 21000 2,000 0% 23000 11000 3,600 -44% 22000
79-000-46-00-4600 INVESTMENT INCOME Ai.JArcus 12217 31436 111576 11 ,647 -14% 101000 41020 6,200 94% 12, 000
79-000-49-00-4901 TRANSFER FROM GENERAL FUND 7107412 797,086 755,908 11015, 107 14% 11161 ,778 582,889 11161 ,778 16% 1 ,348,497
TOTAL REVENUES: 931 ,456 110481310 1 ,228,053 124931498 9% 11630;642 9057856 11668,513 12% 128757337
PARKS EXPENSES
79-610-50-00-5107 SALARIES-EMPLOYEES 215,810 2627566 2871508 3321926 2% 3392047 2122528 4271000 7% 4571682
79-610-50-00-5136 SALARIES - FART-TIME 42,825 357965 38,528 411155 41 % 581000 31 ,842 48, 000 #REF! 60)000
79-610-50-00-5137 SALARIES - OVERTIME 561431 71801 27011 1 ,416 536% 91000 21982 71000 757% 10,000
79-610-61 -00-5320 MASTER PLAN / COMMUNITY SURVE 71953 91973 - 100% 131000 765 107500 -5% 31000
79-610-62-00-5405 PARK CONTRACTUAL 91013 91938 151624 13,468 67% 22,500 177099 212500 -86% 26,000
79-610-62-00-5408 MAINTENANCE-EQUIPMENT 61392 5,910 91161 91503 5% 10,000 21790 81000 38% 111000
79-610-62-00-5417 MAINTENANCE-PARKS 321058 331297 34,250 461240 8% 50,000 71541 50,000 20% 60,000
79-610-62-00-5421 WEARING APPAREL 31571 57525 61363 61928 15% 81000 21816 71000 43% 101000
79-610-62-00-5434 RENTAL-EQUIPMENT 426 1 ,476 612 1 ,968 2% 21000 11161 31000 33% 41000
79-6��62 00-543�CELLULAR-TELEPT ONE 4;323-_-__-_.-_-2,803 -- --3;903 X521 __.-.__11 %5000 "1 ,746 ---- -4 000 38° 1 500
79-610-62-00-5440 LAND DEVELOPER - 271812 554 0% 81550 -100% -
79-610-62-00-5445 LEGAL EXPENSES - 21123 21213 11125 344% 5, 000 607 31000 67% 51000
79-610-64-00-5602 PROFESSIONAL GROWTH/SUBSCRF 968 2, 165 3,681 11185 -100% - #DIV/0! -
79-610-64-00-5604 TRAINING AND CONFERENCE - - - 100% 9,000 1 ,770 81000 13% 90000
Page 1 of 4
UNITED CITY OF YORKVILLE
PROPOSED FY 08/09 BUDGET
PARKS & RECREATION
2003-2004 2004-2005 2005-2006 2006-2007 % 2007-2008 REVISED % 2008-2009
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Change Budget YTD BUDGET Change Budget
PARKS EXPENSES CONT'D
79-610-64-00-5605 TRAVEL EXPENSE 712 21688 23792 41337 -31 % 31000 469 31000 1150% 31500
79-610-64-00-5612 CONTINUING EDUCATION 1 ,245 11732 21528 31708 0% - #DIV 10! -
79-610-65-00-5802 OFFICE SUPPLIES 676 678 1 ,569 11403 7% 1 ,500 63 1 ,500 167% 11500
79-610-65-00-5804 OPERATING SUPPLIES 181236 20,765 252545 35,877 -16% 30, 000 161063 30,000 -75% 37,500
79-610-65-00-5812 GASOLINE 312 - 725 11077 0% - -
79-610-65-00-5815 HAND TOOLS 11504 1 ,923 41116 3,657 4% 31500 975 31500 1080% 4,000
79-610-65-00-5824 CHRISTMAS DECORATIONS 4,702 3,998 67409 6,629 -25% 50000 40 51000 718% 7,500
79-610-65-00-5825 PUBLIC DECORATION 11696 21700 1 , 160 11332 125% 3,000 818 31000 #REF! 31500
79-610-72-00-6500 IMRF PARTICIPANTS 191584 243611 22,694 26,021 21 % 31 ,420 16,348 32,500 #REF! 41 ,290
79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 18,855 232032 24,250 282558 11 % 310585 18,835 37,750 #REF! 401890
79-610-75-00-7003 OFFICE EQUIPMENT 428 - 1 ,424 11421 111 % 31000 2,500 180% 71000
79-610-75-00-7701 FLOWERS/TREES 4,381 71788 51746 7,372 9% 82000 634 7,000 14% 81000
PARKS MISCELLANEOUS 0. 00 0.00 - - 0% #DIV/01 500
79-610-75-00-9012 SALARY SURVEY 100% 15,827 - - #DIV/0! -
79-610-78-00-9005 MERIT - - - - 100% 12,642 - #DIV/01 81335
TOTAL EXPENSES: PARKS 452, 100 4971269 5031366 581 ,827 17% 6797020 337, 891 7311300 13% 8241697
RECREATION EXPENSES
79-650-50-00-5107 EMPLOYEE SALARIES 200,582 239,988 254,258 353,326 1 % 3581532 196,447 393,000 9% 429,386
79-650-50-00-5108 CONCESSION STAFF 41896 32281 31557 90% 61750 5,844 62750 1233% 8,000
79-650-50-00-5109 PRE SCHOOL SALARIES - - 61 ,411 37% 84,000 272872 83,000 4% 90,000
79-650-50-00-5137 OVERTIME 93 0% 15 15 18233% 350
79-650-50-00-5150 SALARIES-INSTRUCTOR CONTRACI 481471 105,640 125, 146 73, 120 -21 % 57,400 382261 57,400 -86% 801000
79-650-50-00-5155 SALARIES-RECORDING SECRETARI 1 ,938 2, 192 2,052 22465 1 % 2,500 11252 21500 140% 21750
79-650-62-00-5408 MAINTENANCE SUPPLIES 57524 52234 6,728 53799 21 % 71000 2,581 51000 -40% 61000
79-650-62-00-5409 MAINTENANCE-VEHICLES 34 804 484 2282 53% 3,500 602 21500 192% 31000
79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 22063 3,985 41779 71043 -8% 6,500 2,734 61000 -67% 77300
79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSE 41238 458 539 358 459% 21000 326 21000 #REF! 21000
Page 2 of 4
UNITED CITY OF YORKVILLE
PROPOSED FY 08109 BUDGET
PARKS & RECREATION
2003-2004 2004-2005 2005-2006 2006-2007 % 2007-2008 REVISED % 2008-2009
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Change Budget YTD BUDGET Change Budget
RECREATION EXPENSES CONT' D
79-650-62-00-5435 ELECTRICITY - 0% 61429 81820 13% 101000
79-650-62-00-5437 TELEPHONE/INTERNET 1258 645 446 11973 -34% 11300 556 11300 0% 13300
79-650-62-00-5438 CELLULAR TELEPHONE 41282 21306 41574 41720 17% 51500 21384 5,000 10% 51500
79-650-62-00-5445 PORTABLE TOILETS 61529 3765 31990 23986 101 % 61000 62863 71000 -1 % 61900
79-650-62-00-5603 PUBLISHING/ADVERTISING 23,433 23,967 232444 27,735 1 % 27, 920 6,874 27, 920 4% 29,000
79-650-62-00-5605 BOOKS/PUBLICATIONS 778 360 584 581 -14% 500 - 500 0% 500
79-650-62-00-5606 DEPOSIT REFUND 11 ,526 91014 5,695 41145 -64% 11500 1 ,500 -100%
79-650-64-00-5600 DUES 11264 1 ,543 12462 21372 5% 2,500 701 21500 0% 21500
79-650-64-00-5602 PROF GROWTH/SUBSCRIPT 41661 41740 7,426 458 0% - #DIV/0!
79-650-64-00-5604 TRAINING AND CONFERENCE - - 7,606 34% 101200 11240 102200 -15% 81650
79-650-64-00-5605 TRAVEL EXPENSE 435 31111 11960 1 ,577 231 % 51220 223 52220 -44% 2,900
79-650-65-00-5802 OFFICE SUPPLIES 61666 51380 61058 61993 0% 71000 31139 67000 17% 71000
79-650-65-00-5803 PROGRAM EXPENSES 17,013 411064 47, 176 55,472 -10% 50, 100 30,312 50, 100 -4% 48,000
79-650-65-00-5804 ik OPERATING eUf4aHfE3 6kll v4CS 4,064 21984 5, 191 41935 -23% 31800 463 3,800 32% 51000
79-650-65-00-5805 RECREATION EQUIPMENT 2221 2,503 31544 41018 77% 7, 100 11964 61000 219% 19, 150
79-650-65-00-5808 POSTAGE & SHIPPING 61036 7,051 7,565 81597 -12% 71600 5,288 7,600 3% 71820
79-650-65-00-5812 GASOLINE 585 1 , 182 17573 31823 10% 41200 21256 41200 24% 51200
79-650-65-00-5826 MILEAGE 852 818 818 456 64% 750 72 200 150% 500
79-650-65-00-5827 GOLF OUTING EXPENSES 32,047 19,257 211945 22, 177 4% 231000 18,779 181780 8% 20,200
79-650-65-00-5828 CONCESSIONS 21482 91910 11 ,660 14,011 11 % 15,500 16,650 17,650 467% 113500
79-650-65-00-5833 HOMETOWN DAYS EXPENSES - - - 78,863 37% 108,000 95,685 9506 -88% 1007000
79-650-65-00-5840 SCHOLARSHIPS 9,652 978 1 ,570 413 772% 31600 437 1 ,800 282% 61875
79-650-65-00-5841 PROGRAM REFUND - 81856 117688 71827 -17% 6,500 5,386 87000 0% 81000
79-650-72-00-6500 IMRF PARTICIPANTS 171764 203853 22,246 29,623 23% 361346 15,551 36,346 0% 361212
79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 16,903 231247 25,999 347546 6% 360537 191184 36,537 20% 437761
79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 40784 51428 61755 50680 -64% 2,025 310 21025 127% 41600
RECREATION MISCELLANEOUS - 0% - #DIV/01 500
79-650-78-00-9009 f�RE • Pf0CEEi�) F,N6a F52 CAPITA - 16,835 5% 17700 5,372 141364 56% 221396
79-650-78-00-9012 SALARY SURVEY - 100% 15,559 - - #DIV/01 -
Page 3 of 4
UNITED CITY OF YORKVILLE
PROPOSED FY 08109 BUDGET
PARKS & RECREATION
2003-2004 2004-2005 2005-2006 2006-2007 % 2007-2008 REVISED % 2008-2009
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Change Budget YTD BUDGET Change Budget
RECREATION EXPENSES CONT'D
79-650-78-00-9005 MERIT - 100% 17,482 - #DIV/0! 71890
TOTAL EXPENSES: RECREATION 438,083 5627158 6201636 8575876 11 % 951 ,622 5220051 937,213 12% 11050,640
TOTAL FUND REVENUES 931 ,456 1 ,0482310 17228,053 11493,498 9% 11630,642 905, 856 11668,513 11875,337
TOTAL FUND EXPENSES 890, 183 1 ,059,428 11124,002 13439,703 13% 13630,642 859,943 13668,513 11875,337
FUND SURPLUS (DEFICIT) 411273 (11 , 118) 104,050 531795 0 451913 0 0
PARKS & RECREATION COMMENTS:
1 Revenue-Concessions: Bridge Park will be open a full season
2 Revenue-Vending: Budgeted amount is normal. 07108 YTD is inflated most likely to miscoding. Looking into it.
3 Revenue-Park Rental: Increase mostly due to Bridge Park ballfields.
4 Revenue-Tree Donation: Anticipate response to gift catalogue released in 07/08
5 Expense-Park & Rec Salaries: Request 4 new FT personnel; Adm. Asst., Park Operator, Maint.Worker 1 , Maint. Worker 2
6 Expense-Overtime: Pay-out of comp time for 1 or two individuals per new policy.
7 Expense-Master Plan: Recreation Survey completed in 07108
8 Expense-Maintenance Parks, Operating Supplies: 5 new parks opening
9 Expense- Wearing Apparel, Cell Phones: new personnel
10 Expense-Christmas Decorations: Growth of Holiday Under Stars and additional downtown decorations.
11 Expense-Merit: Based on 2.5% Cola, 2.5% Merit
12 Expense- Preschool Salaries: 4% increase for teachers and an additional PT assistant
13 Expense- New classes
14 Expense- Recreation Equipment: Purchase of new AEDs per legislation
15 Expense- Scholarships: Am uncertain of continuance of United Way $ which was supplementing us
16 Expense- Reserve: Would like to add the dollars taken out for unforseen costs.
�CCv �,uT 1JHMC- e: -/4nV6S 6,7' IV54J "f&001 7_ t% �/� , cw& Si
Page 4 of 4
UNITED CITY OF YORKVILLE
PROPOSED FY 08/09 BUDGET
LAND CASH
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007 % 2007-2008 REVISED % 2008-2009
NUMBER DESCRIPTION Actual Actual Actual Actual Change Budget YTD BUDGET Change Budget
REVENUES
72-000-40-00-3999 CARRY OVER / STARTING BALANCE 349,962 251 ,476 4423437 (200,757) -74% (52,757) (251 ,283) -100%
72-000-47-00-4700 OSLAD GRANT - PRAIRIE MEADOW - 100% 400,000 4007000 #REFI 400,000
72-000-47-00-4700 OSLAD GRANT - WHISPERING MEA - 74,000 - 100% 3622000 362,000 #REF! 362,000
72-000-47-00-4701 GREENBRIAR 11 ,520 2, 142 1 ,071 11071 -100% 0 #DIV/0I 0
72-000-47-00-4702 BIKE PATH GRANT - 100% 200,000 - - #REF! 200,000
72-000-47-00-4705 COUNTRY HILLS 13, 162 15, 111 61921 31076 -61 % 11200 11200 -58% 500
72-000-47-00-4709 SUNFLOWER 10, 140 15236 1 ,805 0% 0 361 361 -100% 0
72-000-47-00-4712 RIVER'S EDGE 321702 21 ,472 137420 22684 0% 27684 - 2,684 -63% 11000
72-000-47-00-4715 WHITE OAK UNIT 1 &2 11226 -100% 0 0
72-000-47-00-4717 KYLYN'S CROSSING 11662 21493 - 100% 11570 11570 -100% 0
72-000-47-00-4718 FOXFIELD II PARK LC 11688 0% 0
72-000-47-00-4722 KYLN'S RIDGE 477642 59,001 4, 155 0% 0 1283000 - #DIV/01 0
CANNONBALL RIDGE GRANT - 0% 0 1281000 -100% 0
72-000-47-00-4723 HEARTLAND CIRCLE-LAND CASH - 44,000 49,000 20,000 0% 20,000 - 20, 000 -50% 10,000
72-000-47-00-4724 THE HIGHLANDS-RAINTREE VILLAGE - - 0% 0 #DIV/0! 0
72-000-47-00-4725 WINDETTE RIDGE-LAND CASH 0% 0 #DIV/0I 0
72-000-47-00-4727 GRAND RESERVE-LAND CASH - 49,716 5, 167 0% 0 #DIV/0! 0
72-000-47-00-4731 MONTALBANO HOMES LAND CASH 50,976 14,868 - 0% 0 #DIV/01 0
72-000-47-00-4732 RAINTREE VILLAGE 133,400 0% #DIV/01 0
72-000-47-00-4734 WHISPERING MEADOWS - (Kimball Hill) - 61203 46240 43,983 -68% 141100 91586 14, 100 -15% 12,000
72-000-47-00-4735 PRAIRIE MEADOWS - (Menards Res.) - 0% 0 #DIV/01 0
72-000-47-00-4736 GeFneFStone BRIARWOOD 16,536 - 100% 113,043 - 113,043 -100% 0
72-000-47-00-4737 CALEDONIA - - - 0% 0 #DIV/0! 158,000
72-000-47-00-4738 AUTUMN CREEK - 55,241 177844 25% 22,280 26,517 26,517 -6% 25,000
72-000-47-00-4739 WYNSTONE TOWNHOMES - - 0% 0 #DIV/0! 0
72-000-47-00-4740 VILLAS AT THE PRESERVE 31469 100% 76,335 0 #DIV/01 0
72-000-47-00-4741 BAILEY MEADOWS - 0% 0 #DIV/0I 0
72-000-47-00-4742 BLACKBERRY WOODS 0% 0 #DIV/01 0
72-00047-00-4743 CORNEILS CROSSING 0% 0 #DIV/0! 0
72-000-47-00-4744 HUDSON LAKES - - 100% 107000 0 10,000 -100% 0
Pagel of 6
UNITED CITY OF YORKVILLE
PROPOSED FY 08/09 BUDGET
LAND CASH
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007 % 2007-2008 REVISED % 2008-2009
NUMBER DESCRIPTION Actual Actual Actual Actual Change Budget YTD BUDGET Change Budget
LAND CASH REVENUES CONT'D
72-000-47-00-4745 PRESTWICK - 100% 20,000 61607 20,000 #REF! 10,000
72-000-47-00-4746 WESTBURY EAST 100% 203000 0 - #DIV/01 0
72-000-47-00-4747 WESTHAVEN - - 0% 0 #DIV/01 0
72-000-47-00-4749 BLACKBERRY WOODS 751568 -100% 0 4,545 41545 -12% 41000
72-000-47-00-4750 KENDALLWOOD ESTATES - 100% 10, 000 0 101000 -50% 51000
Bristol Ridge 0% 0 #DIV/01 0
Aspen Ridge 0% 0 #DIV/0! 0
Chally Farm 0% 0 #DIV 101 0
Evergreen Farm 0% 0 #DIV/o! 0
Silver Fox 0% 0 #DIV/01 0
Townes at Windett Reserve 0% 0 #DIV 101 0
Westbury South 0% 0 #DIV/0! 0
Yorkwood Estates 0% 0 #DIV/0! 0
Yorkshire Estates 0% 0 #DIV/0! 0
72-000-49-00-4901 TRANSFER FROM GENERAL FUND - 100% 481245 241122 48,245 -100%
TRANSFER FROM LAND ACQ 1501000 -100% 0 #DIV 10!
72-000-49-00-4903 TRANSFER FROM PARK & REC - - 41949 -100% 0 #DIV/0!
TOTAL REVENUES: 5177766 4982254 7021925 254,732 398% 1 ,268,700 1991739 910,982 30% 1187500
EXPENSES
72-000-75-00-7201 RIVERFRONT BUILDING IMPROV. 11920.00 50,575.00 - 66,496 -100% 0. 00 0
72-000-75-00-7300 GREENBRIAR 0.00 0.00 31000 - 0% 0.00 0
72-000-75-00-7304 SUNFLOWER 0.00 8,399.40 72, 112 331221 0% 0
72-000-75-00-7308 RIVER'S EDGE PARK II - - 26, 901 - 100% 253000 - #DIV/O! -
72-000-75-00-7311 CANNONBALL ESTATES/KYLYNS 15,078 263,776 65 -100% #DIV 101 0
72-000-75-00-7317 HEARTLAND CIRCLE - - 0% #DIV/0! 1671000
72-000-75-00-7324 TOWN SQUARE - 0% #DIV/0! 0
72-000-75-00-7326 MOSIER HOLDING COSTS 151685 0% 151700 101000 15,700 -36% 101000
72-000-75-00-7327 GRANDE RESERVE PARK DEVELOPME 42,291 17,512 40, 974 -100% 16,680 #DIV/0! 0
Page 2 of 6
UNITED CITY OF YORKVILLE
PROPOSED FY 08/09 BUDGET
LAND CASH
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007 % 2007-2008 REVISED % 2008-2009
NUMBER DESCRIPTION Actual Actual Actual Actual Change Budget YTD BUDGET Change Budget
LAND CASH EXPENSES CONT'D
72-000-75-00-7328 PRAIRIE MEADOWS - (Menards Res.) - 22,964 1825% 4422000 34,267 150,000 97% 295,000
72-000-75-00-7330 WHISPERING MEADOWS - (Kimball Hill) - 19, 811 49,248 1321 % 700,000 67192 350,000 7% 374,000
72-000-75-00-7331 WINDETT RIDGE 19,534 - - 0% #DIV/0! 0
72-000-75-00-7332 CALEDONIA - - - 0% - #DIV/0! 1581000
72-000-75-00-7333 RAINTREE VILLAGE 72,539 -86% 10,000 11800 - #DIV 10! 183,500
72-000-75-00-7334 HOOVER HOLDING COSTS 1783518 -66% 60,000 60,000 -100% 0
72-000-75-00-7700 PARKS MAINTENANCE FACILITY 7,750 42000 102306 -100% #VALUE! ???
72-000-78-00-9009 RESERVE 39,510 41799 385,674 - 0% - 319,282 -100%
72-000-99-00-9901 TRANSFER TO GENERAL FUND - - - 16,000 0% 16,000 8,000 16,000 -100%
TOTAL EXPENSES: 41 ,430 148,427 7921787 506,016 151 % 1 ,268,700 137,938 9107982 11187,500
TOTAL FUND REVENUES 517,766 4983254 7021925 254,732 112682700 199,739 910, 982 11187,500
TOTAL FUND EXPENSES 41 ,430 148,427 792,787 506,016 11268,700 137,938 910,982 11187,500
FUND SURPLUS (DEFICIT) 476,336 3492827 (89,862) (251 ,284) 0 61 ,800 - -
LAND CASH COMMENTS:
1 Grant reimbursements expected.
2 Bristol Bay, Caledonia cash expected.
3 Could drop Mosier costs thru foundation
4 Prairie Mea. & Whisp Mea. Parks finish.
6 Start Raintree Park if awarded grant.
6 ??? funding for maintenance facility
7
Page 3 of 6
UNITED CITY OF YORKVILLE
PROPOSED FY 08/09 BUDGET
PARKS & RECREATION CAPITAL
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007 2007-2008 REVISED % 2008-2009
NUMBER DESCRIPTION Actual Actual Actual Actual % Change Budget YTD BUDGET Change Budget
REVENUES
22-000-40-00-3999 CARRY OVER 41 ,500 - 65,691 11 ,454 817% 105,000 - 85,000 -100%
22-000-49-00-4930 TRANSFER FROM GENERAL FD 54,452 216,600 - 150,000 -100% -
22-000-42-00-4216 PARKS CAPITAL FEE 102100 1 ,400 23,900 17,350 73% 30,000 12,050 18,000 0% 18,000
22-000 42-00-4217 PARK CAPTIAL DONATIONS - - 71000 - 0% - - #DIV/01
22-000-42-00-4218 IL CLEAN ENERGY GRANT 41149 - 0% - #DIV 101
22-000-44-00-4430 SALE OF VEHICLES/EQUIPMENT - - - 0% - 16,000 25% 203000
22-000-49-00-4950 TRANSFER FROM PW CAPITAL - 0% 45,000 211250 42,500 -100%
TOTAL REVENUES: 106,052 222, 149 96,591 1783804 1 % 180,000 33,300 161 ,500 -76% 38,000
EXPENSES
PARKS
CAPITAL OUTLAY
22-610-65-00-5800 RESERVE - - - 0/u - - #DIV/01
22-610-75-00-7006 PICK UP/DUMP TRUCKS 22,315 2601 60,020 68,722 -35% 45,000 25,000 128% 57,000
22-610-75-00-7009 COMPUTER WORKSTATIONS 4,300 82701 83351 0% - #DIV/01
22-610-75-00-7015 PARKS EQUIPMENT 19,857 51961 13,267 126% 30,000 66,000 -33% 44,000
22-610-75-00-7016 COMPUTER SERVER - 0% 5,000 41729 51000 -100%
22-610-75-00-7018 PARK REDEVELOPMENTS - - 0% 100,000 52, 193 65,500 -31 % 45,000
TOTAL EXPENSES: PARKS 26,615 55,419 743332 813989 120% 180,000 56,922 161 ,500 -10% 146,000
TOTAL FUND REVENUES 106,052 2221149 96,591 178,804 1803000 33,300 1613500 -76% 38,000
TOTAL FUND EXPENSES 26,615 557419 74,332 81 ,989 180,000 56,922 161 ,500 -10% 146,000
FUND SURPLUS (DEFICIT) 79,437 1663730 227259 96,815 0 (233622) 0 #DIV 10! (1081000)
PARKS AND RECREATION CAPITAL COMMENTS:
1 Replace 1 4X4 pickup and 1 dump truck (note change of description in red)
2 Parks Equipment: Replace Smithco groomer, zero turn vacumn mower, purchase paint sprayer, purchase turf roller.
3 Cobb Park redevelopment.
Page 1 of 1
UNITED CITY OF YORKVILLE
PROPOSED FY 08/09 BUDGET
MUNICIPAL BUILDING
ACCOUNT 2003-2004 2004-2005 2005-2006 2006-2007 % 2007-2008 REVISED 2008-2009
NUMBER DESCRIPTION Actual Actual Actual Actual Change Budget YTD BUDGET % Change Budget
REVENUES
16-000-40-00-3999 CARRY OVER BALANCE 493475 - - (2083136) -100% - #DIV/01
16-000-42-00-4211 DEVELOPMENT FEES-BUILDING 508,500 140,350 85,950 79,350 404% 400,000 44,250 296,705 -100%
16-000-42-00-4215 BEECHER RENTAL FEE - - 7,095 12,100 -26% 91000 63000 93000 -100%
16-000-49-00-4901 TRANSFER FROM GENERAL FUND 24,200 971000 102,043 64,647 -100% - - #DIV/0!
16-000-49-00-4902 TRANS FROM LAND ACQUISITION 13,618 -100%
TOTAL REVENUES: 5821175 237,350 195,088 (38,421 ) -1165% 4093000 503250 305705 -100%
EXPENSES
16-000-62-00-5416 MAINT-GENERAL BLDG & GRNDS 61907 47792 689 11171 327% 5,000 21440 2,441 -100%
16-000-62-00-5402 RECREATIONAL RENTAL FEE - - 0% - #DIV/01
16-000-75-00-7008 ENTRY WAY SIGNS 4,500 - - - 0% 21000 - - #DIV/0!
16-000-75-00-7200 BLDG IMPROV- PARK & REC 123820 16, 160 17,379 12, 105 -1 % 12,000 23721 21721 341 % 123000
16-000-75-00-7203 BLDG IMPROVEMENTS-PUBLIC WKS 16,091 51112 9,704 81939 34% 123000 13990 21000 -100%
16-000-75-00-7204 BLDG MAINT - CITY HALL 83252 76, 103 153549 63497 23% 8,000 12,758 12,760 -100%
16-000-75-00-7205 BLDG IMPROVEMENTS-LIBRARY 31875 3773 2,548 - 0% - - - #DIV/0!
16-000-75-00-7206 LANDSCAPING - PUBLIC BLDINGS - 1 ,294 21044 1 ,678 109% 3,500 859 860 -100%
16-000-75-00-7209 BEECHER PARKING LOT - 21457 41 ,120 - 0% - - - #DIV/0!
16-000-75-00-7210 BLDG IMPROV - POST OFFICE - - - 104,873 -100% - - #DIV/0!
16-000-75-00-7211 NEW BUILDINGS - 100% 51 ,577 - - #DIV/01
16-000-78-00-9009 RESERVE - 100% 30,000 51237 - #DIV 101
16-000-99-00-9901 TRANSFER TO GENERAL FUND - 182,500 911250 182,500 -100%
16-000-99-00-9965 TRANSFER TO DEBT SERVICE - - 102,423 0% 102,423 51 ,212 102,423 -100%
TOTAL EXPENSES: 52,444 109,690 89,034 237,685 72% 409,000 168,468 305,705 -96% 12000
TOTAL FUND REVENUES 582,175 2377350 195,088 (38,421 ) 4093000 50,250 305,705 -100% 0
TOTAL FUND EXPENSES 52,444 109,690 8%034 237,685 4097000 168,468 305,705 -96% 12,000
FUND SURPLUS (DEFICIT) 529,731 127,660 106,054 (276, 106) 0 (118,218) - #DIV/0! (12,000)
MUNICIPAL BUILDING COMMENTS:
1 Set aside for unforseen repairs.for park and rec bldgs.
Page 1 of 1
UNITED CITY OF YORKVILLE
PROPOSED FY 08/09 BUDGET
LAND ACQUISITION
2003-2004 2004-2005 2005-2006 2006-2007 % 2007-2008 REVISED % 2008-2009
ACCOUNT NUMBER DESCRIPTION Actual Actual Actual Actual Change Budget YTD BUDGET Change Budget
REVENUES
73-000-40-00-3999 CARRY OVER BALANCE 1477264 - 213,618 213,618 -77% 50,000 50,000 -100%
73-000-40-00-4930 COLT FUNDING - 1007000 - 0%
73-000-49-00-4935 TRANSFER FROM LAND CASH 148,229 100,000 - - 0% #DIV/0!
TOTAL REVENUES: 2951493 200,000 2132618 213,618 -77% 50,000 - 501000 -100% 0
EXPENSES
LAND ACQUISITION 0% 491000 -100%
POST OFFICE REMODELING 132618 0% #DIV/01
LAND APPRAISALS - - - 0% - 11000 -100%
TRANSFER TO LAND CASH 150,000 -100%
73-000-65-00-5800 CONTINGENCY 164,511 560 - #DIV/0! 501000 - #DIV/01
TOTAL EXPENSES: 164,511 560 - 1631618 -69% 501000 50,000 -100% 0
TOTAL FUND REVENUES 295,493 200,000 213,618 2131618 50,000 - 503000
TOTAL FUND EXPENSES 164,511 560 163,618 50,000 502000
FUND SURPLUS (DEFICIT) 130,982 199,440 213,618 50,000 0 0 0 0
LAND CASH COMMENTS
Page 1 of 1
MEMORANDUM
TO: Yorkville Park Doar d
FROM: Dave le, Director of Parks and Recreation
RE: New Business
DATE: January 7, 2007
2008 IDNR BICYCLE PATH GRANT CYCLE AND POTENTIAL PROJECT
The deadline for grant submittals is Marchl , 2008. Staff have met with our grant consultants and
will report to the park board a list of potential projects with priorities. A recommendation will be
given.
YORKVILLE RECREATION DEPARTMENT
Monthly Report
Park Board Meeting
Month of December - 2007
HiQhliehts and Summary:
The Recreation Department started off the month of December with our annual Polar Express Trip. Over 150 families
took the Polar Express from Aurora's Metra Train Station, rode the train to the North Pole (Downer's Grove stop) and
had a special visit from Santa Claus. While on the train ride, to and from the North Pole, the Polar express book was
read and all of the participants were given a bag of cookies and milk and reindeer dust. We received great reviews
from many families.
Also in the month of December we had over 70 kids write letters to Santa, in our Letters to Santa program. Santa was
able to respond to all of the kids and the Kendall County Record placed one of his/our favorite letters in the paper.
Holiday Under The Stars was a new event for the city this year. Some staff from the city offices planned the event with
help from staff in the Parks and Recreation Department.
Parker's Playtime Pre School had their annual Holiday Play with a visit from the North Pole. Ready Set Go
finished up this December and will start up again in January. Two classes have been added for Ready Set Go
in December and January and both have been filled. A Mini Gingerbread class was offered to children ages
3-5. The kids were able to keep the mess with us and make their own gingerbread house to take home.
There was also a Let's Make Ornaments and Secret Shopping Time class for residents this month.
Computertots and Movie Claymation were taught by Computertots this fall and winter. This fall for adults
we added jewelry classes. Jeanne Eberhardt has been teaching Baubles and Beads and Faux Diamond
Tennis Bracelet classes. Jeanne taught everyone how to make their own necklaces and bracelets so that they
can start making their own jewelry at home. Both classes have supplies included and everyone goes home
with their own jewelry.
The Men's Basketball League is half way through their season. The league took a break over the holiday
season and is scheduled to resume on January 5, 2008.
Youth basketball began on December 17, 2007 with the start of team practices. All practices are held at
Circle Center Grade School and Yorkville Intermediate School during the evenings. We have 44 participants
in our 1�` and 2nd grade leagues making 4 teams that will play each other. The 3 d and 4d' grade league has a
total of 100 participants making 10 teams that will play each other. The 5d through 8d' grade teams have a
total of 92 participants. These teams will be playing in local leagues and traveling to Plano, Sandwich, and
Somonauk on Saturdays to play the games.
All Star Sports conducted the Flag Football, Soccer, and Basketball classes during the month of December at
Circle Center Grade School. The next session of classes will begin the week of January 7, 2008.
1
Seasonal Classes/Programs December:
■ Parkers Playtime Pre School Ready Set Go Mini Gingerbread House
■ Lets Make Ornaments Dance Classes Pilates
■ Knitting Club Chefs In Training Kid Rock I
• Faux Diamond Tennis Movie Claymation Basketball Leagues
■ Busy Bees Tot Rock! All Star Basketball
■ Secret Shopping Time Fitness Yoga Flow Yoga
■ Princess Playtime Book Club All Star Parent Tot
• Moving & Grooving Super Sport Baubles and Beads
■ Mom & Tots All Star Soccer Computertots
■ Polar Express Santa Letters Holiday Under the Stars
Winter Quarter — as of 12/01/07 (month of December)
Different Types: — 39 (different curriculum)
• Sections - 116 Enroll.: 516 Sp. Event - 185 Ran — 58 (50% ) Cancelled — 11 (9%) Pending 47 (41%)
Class No. Residents — 439 (85%) Non-res - 77 (15%)
• Last year Winter: 32 (Curriculum) Sections - 117 Enroll — 650 Sp. Event — 200 Ran - 61 (52%)
Cancelled - 56 (48%) Residents - 423 (65 1/4) Non-res - 227 (35%)
Exit Survey Summary:
Surveys came back from Busy Bees, Little Chefs, Moms and Tots, Lets Get Busy and Princess Playtime. All
surveys returned gave excellent feedback and requested more classes like the ones we already had. They
expressed their happiness with Ms. Carol who taught all the classes above.
One survey came back from the Fitness Yoga Class. This participant was extremely happy with the class
giving an excellent rating in all areas. The participant did suggest having a family yoga class with adults and
children together.
Scholarships Awarded / Grants Received:
General $45.00
Special Recreation $40.00
Professional Development:
None for this month.
Administrative Highlights:
Shay Rosborough was hired in December as our Recreation Coordinator responsible for all of our athletic
leagues and sports classes. Shay was an Intern for us this past summer and did a great job. She has a degree
in Recreation as well as Therapeutic Recreation. We also hired a part time receptionist to replace Shelle
Campbell. Jennifer Anderson will be working at the front desk on Wednesday evenings and Saturday
mornings.
2
Facility Qreements: (Winter)
We are using the following facilities for our current programs and in the near future:
Yorkville Schools: (Middle, Intermediate, Circle Center Grade School and Grande Reserve Elementary),
Yorkville Congregational Church. We have secured another year with YCC to use their rooms for our
Pre School. We will use our own classroom at the Riverfront Recreation Bldg. We use New Life Church
on an as needed basis for our Pre School. Our second Pre School is located at the Riverfront Recreation
Building.
Revenue Producin,�,r Highlights
None at this time.
U�cominz Projects'and Events:
Winter Fun Day - January 18th - Circle Center Grade School - 5 :00 to 8:00 pm.
2 Ball - Feb. 15th - YMCA Gym - 5:00 pm
Polar Plunge - Mar. 2nd - Silver Springs State Park - Loon Lake - 12:00 noon
Respectfully submitted,
Recreation Department Staff
3