Park Board Packet 2008 11-13-08 YORKVILLE PARKS & RECREATION DEPARTMENT
Administration and Recreation Office
201 W.Hydraulic St Yorkville,IL 60560 630-553-4357
Park Board Agenda
Thursday, November 13, 2008
7:00 p.m. - Park Board Meeting
Administration and Recreation Office
Call to Order:
Roll Call: Chris Rollins, Ken Koch, Debbie Horaz, Kelly Sedgwick, Vickie Coveny,
Garrick Gillete
Introduction of Guests, City Officials and Staff:
Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board
Director of Parks and Recreation — David Mogle
Superintendent of Recreation — Sue Swithin
Superintendent of Parks— Scott Sleezer
Park Designer— Laura Haake
Public Comment:
Presentations:
Approval of Minutes: Minutes - Regular Park Board Meeting -October 23, 2008*
Bills Review:
Cash Analysis*
Bill List*
Old Business:
REC Center Report & Capital Improvement Quotes*
Parks and Recreation Master Plan
YYBSA Agreement Discussion for 2009*
New Business:
Park Naming Requests*
IAPD Credentials*
Reports:
Director Report
Parks Report
Recreation Report
Additional Business:
Adjournment:
Next meeting: December 4, 2008 (Note that December Park Board
meetings are on the 1St and 3rd Thursdays in December)
*Items needing Board approval or recommendation
Yorkville Parks & Recreation Department
Administration and Recreation Office
201 W. Hydraulic St Yorkville, IL 60560 6305534357
Park Board Agenda
Thursday, October 23, 2008
7:00 p.m. — Park Board Meeting
Administration and Recreation Office
Call to Order: Ken Koch called the meeting to order at 7:05 pm
Roll Call: Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes, and Garrick Gillete -
Yes
Vickie Coveny (arrived at 7:08 pm)
Introduction of Guests, City Officials and Staff:
Joe Plocher, Ward 2 Alderman, City Council Liaison to Park Board
Director of Parks and Recreation — David Mogle
Superintendent of Recreation — Sue Swithin
Superintendent of Parks — Scott Sleezer
Park Designer— Laura Haake (arrived 7:28 pm)
Bob Allen, Ward 1 Alderman
Public Comment:
Alderman Bob Allen presented to the Park Board a list of names that he would like them
to keep in mind for naming the parks. He said he talked with Mayor Burd regarding the
park naming policy. He gave the Mayor and the Park Board ideas for persons and the
reasons why those persons could be honored as an alternative to having a park named
after them. He mentioned long time Yorkville citizens who had contributed their services
to the city.
Ken Koch said Allen should submit the proper forms with the names he presented and
then pass them out to the board so they could discuss them. He felt that it would be
helpful to have the history on the people so they could vote on the parks that would best
be suited under the submitted names. Mogle said they should get a sworn statement
from the person or person's loved oned(s) before they named a park after someone.
Alderman Allen said the people he noted had potential to be recognized by parks. He
also said that there are other people in the community that deserve the recognition and
they should be considered as well. Mogle said we should gather biographies on people
who we felt had potential. He also mentioned that we could name park features such as
a tennis court or shelter after a citizen as well.
Ken said, as names come in we should keep them on file however in the mean time we
should fill out the proper paperwork.
Presentations:
None
I
Approval of Minutes:
Minutes— Regular Park Board Meeting— October 9, 2008*
Under the approval of minutes for September 25, 2008, second sentence should start a
new paragraph. in that first sentence the word is should be was. Second paragraph first
sentence should say the Sperling Foundation not the Sterling Foundation.
Next Deb Horaz did not like the use of the following contractions throughout the October
9th meeting minutes. Page two, second paragraph, second sentence, she would like to
see the words they would in place of they'd. Third paragraph, first sentence, she would
like to the words she would in place of she'd. Page three, third paragraph, first
sentence, the words was not and she would in place of wasn't and she'd. Page four first
paragraph, second sentence, we would in place of we'd. Fourth paragraph, first
sentence, should not in place of shouldn't. Page five, first paragraph, first sentence, did
not in place of didn't.
Third paragraph down on page five should read, Mogle noted, pertaining to the grants,
that the other facilities we could not say we are in need of were shelters. He said there
are enough based on a statewide basis.
The next contractions Deb would like to see changed are the following: page five, fifth
paragraph down, second sentence, we would in place of we'd. Page seven, second
paragraph, second sentence, they would in place of they'd.
Next amendment is on page three, sixth paragraph down, first sentence should read:
Deb had some questions about the land in section three. Also on page five, second
paragraph, second sentence, should read Centex in place of The Forest Preserve.
Ken Koch asked for a motion to approve the meeting minutes of October 9, 2008 with
the following amendments. Deb Horaz made the motion and Kelly Sedgwick seconded
the motion. The motion was unanimously approved by voice vote.
Bills Review:
Cash Analysis & Bill List*
Vickie asked about the auger rental on page three; she wanted to know if we could buy
one instead of renting. Scott said it was very expensive to buy therefore they rent as
needed to drill holes.
Ken Koch asked if there were any further questions regarding the cash analysis or bills
list. With none raised, he asked for a motion to approve them. Kelly Sedgwick made the
motion and Vickie Coveny seconded the motion. The motion was approved by roll call
vote: Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes, Garrick Gillete-Yes and
Vickie Coveny-Yes
Old Business:
REC Center Capital Improvement Quotes*
Mogle said there were no quotes to approve tonight. He noted the roof repairs on the
Rec Center had been completed. Mogle said this company that did the roof work came
highly recommended and if there were any leaks there is a ten-year warranty to cover
any problems.
2
Sue Swithin reported they are scheduled to close down the Rec Center on Friday at 1:00
pm through Monday morning at 5:00 am to have carpet installed in the cardio area. She
said that she contracted out some help to move the cardio equipment for the carpet
installation. Sue then noted that on the Monday they open back up they will have the
carpet installed on the exterior track areas and locker rooms.
Mogle noted that the Rec Center would be closed a week from this Friday. Sue said that
the closing is posted clearly in the Rec Center and she sent a flyer out to the members in
the mail.
Heartland Circle Park Construction Update
Mogle said the construction is well on its way to being completed. Scott said the
playground equipment is completely installed and the concrete work is done. He said
next week they would be getting the basketball court and hoops later in the week.
Mogle said The Junior Women's Club is helping with the skate park elements. They are
donating beyond what they said they would donate.
Mogle then went over the change order per the Heartland Circle Park Construction Bid.
He said the establishment of the concrete bowl on the skate section of the park upped
the cost of the change order$3,100. Mogle said that The Junior Women's Club was
donating $6,000.
Mogle asked for an approval to take the change order to the City Council. Vickie Coveny
made the motion and Deb Horaz seconded the motion. The motion was approved by roll
call vote: Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes, Garrick Gillete-Yes
and Vickie Coveny-Yes
Hoover Agreement Update
Mogle said he talked to the Mayor and she was still waiting to near back from Kay
Hatcher. Mogle said the Mayor had taken the Park Boards main issues and concerns to
Hatcher. Mogle said there was nothing more to report on the Hoover Agreement at that
time.
New Business:
Heartland Circle HOA Event Waiver*
Mogle said that a Halloween/Block Party event organized by the HOA would utilize the
Park on Saturday October 25, 2008. He said staff recommends waiving the $30 park
rental fee. Ken Koch asked for all those in favor to waive the $30 park rental fee. The
Park Board was all in favor in waiving the fee.
Prairie Meadows (Riemenschneider Park) Change Order 3*
Mogle said this was a final "balancing" change order that would close out this project. He
noted staff recommended approval of Prairie Meadows change order 3. Mogle handed
out a list describing the costs that had been paid out all ready. He said we still owe one
last amount of$29,000 to close it out. He noted once this was paid we would be on our
way to getting our grant reimbursements.
Ken Koch asked the board to approve change order number 3 for the cost of$29,000.
Garrett Gillette made the motion and Kelly Sedgwick seconded the motion. The motion
3
was approved by roll call vote: Ken Koch-Yes, Debbie Horaz-Yes, Kelly Sedgwick-Yes,
Garrick Gillete-Yes and Vickie Coveny-Yes
Mogle noted this would go on to the City Council.
Yorkville Dam Bypass Testing
Mogle said the City had been requested to give input on a Bypass Testing Procedure for
the kayak/canoe chute scheduled for completion in 2009. He said the Illinois Paddle
Council and similar organizations had been approached by the State to assist in the
testing effort. The Park and Recreation Department will host an inaugural meeting of the
group on November 12, 2008 at 1:30 pm at the department's Hydraulic Street office.
Mogle said before the State passes off on the project they want the Dam Bypass tested.
They are asking for feedback from the City of the development of these testing
procedures. Mogle felt like it may be more like 2010 before they start testing it because
the chute had to be completed.
Reports:
Director Report
1. Comp Time Proposal. Mogle noted that last month the Park Board was made aware
of a proposal to reduce the level of comp time hours a non-exempt employee can
accumulate from 120 to 80. He said it is scheduled to come back to Administrative
Committee in November.
Alderman Allen noted he was on the Public Works Committee and said they had a
concern over the budget and that the City really wanted to keep costs down and do a
good job. He said they want to protect the city in the long term.
Kelly felt comp time should be done by dollar amount and not hours. Scott Sleezer said it
saves the city a great deal of money. Sleezer said no one is sitting on their comp time
thinking they are going to make money, they are thinking about time they get off. He said
when they look at the numbers it saves them money and allows them to take time off
now, and in the spring, and in the summer. When they need seasonal help they can fill
the void. Sleezer said they encourage staff to take the time in spring, summer and fall to
get their numbers down to have the space to build it back up because it is truly how the
City saves money. Sleezer said it allows the full time employees time off and lets the
other people step into the void. He said when the snow falls we need them out there
plowing the roads. Either we are paying or you are banking the time. If we are banking
the time and taking time off it is not coming out of the City's budget.
Vickie said she was totally against comp time and does not believe in it. She said 40
hours was better than 80. Sleezer said they can keep a cap on the time and that would
keep employees in check and he had to approve days off.
Mogle said he would be bringing it back to the Park Board.
2. Hometown Days Revenue Report: Mogle wanted to show what the overtime costs
were. The direct net gain was about$14,000 but that did not include over-time costs. He
was waiting to get the police reports back.
4
3. School Park Board Meeting: Mogle said they talked about scheduling, however it is
still early in the year to know if we would deal with last minute cancellations. He also
noted next year there would not be a home game during Hometown Days.
He said they also talked about some of the park projects that impacted schools for
example the park across the street from Autumn Creek School. He said they had already
started putting in a ball diamond there and noted the school was not putting in a ball
diamond of their own.
Mogle said the Whispering Meadows School would go right by the new park. He said
right now that school is not included in the referendum. While the school district will
continue to hold that land the idea is that a school being built there is still three years
out, according to some school board members.
He said they talked about Bristol Bay; we have the deed to that open area the
developers were required to grade that out to park standards according to the
annexation agreement. He said money came from the developer not the city and as a
result we got 50 acres of planted flat open space. He said we didn't get the grant for the
soccer fields we could reapply for it. We noted the biggest thing if we did soccer fields
we would need parking.
Mogle said they are very concerned about the property behind the middle school. He
said it was not graded in the way they were hoping for so there was some concern how
they were going to address some of their athletic practices.
Mogle said it was a productive meeting they'd meet again after the holidays.
4. YYBSA: Mogle said they got an email back and had agreed to the per player fee we
proposed. He said they want to meet on October 31 st about the particulars.
5. Grand Reserve Parks A & B Status: Mogle said A & B are off of Mill Road in the
Grande Reserve. These are two park properties that are developer built. Scott and Laura
have worked very hard in getting the playground equipment ordered. He said there were
a few things that slowed us down and one was they had also gone through price
increases on the equipment and a farmer planted his corn in the park due to some
miscommunication.
Mogle said they wanted to get this done as well because residents were calling us and
we have been directing them to the developers. He said the other concern of course is
that these are the donated parcels we used for our matching grant for Prairie Meadows
and for Raintree. He said the state is more lineate in the deadline when those parks are
to be developed but are recommending that they be completed within three years of the
grant park. He said we were just completing Riemenschneider Park. The state will
expect Park B to be competed within three years.
Sleezer said Park A is done but Park B still needed grating. Mogle said the benefit is for
us to get the money and do it ourselves.
6. Caboose Update: Mogle said he was asked to give an update by the Public Works
Committee on the caboose. He said the windows had been boarded up. Ken felt we
should get it moved out as soon as possible due to vandalism. Mogle said it would be
5
moved hopefully by the spring of 2009. He said he would keep the board posted.
Sleezer said the ground had to be hard to move the caboose.
Parks Report
None
Recreation Report
Sue Swithin reported that the catalog was done and should be ready for printing the first
week of November for winter. She also reported that the signage should be up by next
week and the building had been prepped on the exterior for them. She said the
preschool panel was put out on the sign on the street and said the top panel should be
up early next week.
Additional Business:
1. Scott Sleezer brought up the Yorkville Integrated Transportation Plan Project and
pointed out the memo with maps attached he had put in the boards meeting packet. He
mentioned that he and Laura sat on this committee. He said he just wanted the board to
be kept in the loop of what was going on.
2. Deb Horaz gave an update on the Code Blue Unit. She said the code blue cameras
were ordered and they switched to a DVR unit, which would give easier access to the
police station to the network. Scott Sleezer said he'd be bringing numbers to the board
so they'd know what the Internet would cost per month. He said this system would have
the ability to record up to a week at a time.
Sleezer said it should be up and running by Christmas.
Adjournment for Executive Session:
Ken Koch asked for a motion to suspend the regular meeting for executive session at
8:55pm. Kelly Sedgwick made the motion and Vickie Coveny seconded the motion.
Koch asked for a motion to end the executive session and reconvene back into regular
session meeting at 9:15 pm. Horaz made the motion and Sedgwick seconded the
motion. The motion was unanimously approved by voice vote.
Adjournment of Regular Meeting:
Koch asked for a motion to adjourn the regular meeting. Horaz made the motion and
Sedgwick seconded the motion. The motion was unanimously approved by voice vote
and adjourned at 9:15 pm.
Next meeting: November 13, 2008 (Note that this is the only meeting in November)
*lfems needing Board approval or recommendation
Minutes Respectfully Submitted By:
Jamie Cheatham
6
YORKVILLE PARK AND RECREATION
CASH ANALYSIS
AS OF NOVEMBER L3, 2008
FISCAL YEAR 08109
Ending Bank Balances
May June July August September October November December January February March April
7008 2008 2008 2008 2008 2008 2008 2008 2009 2009 2009 2009
Money
Market $32,82457 $151,928.10 $132,041.71 $136,348.61 $88,229.39 $30,854.61
Account
Money
Market $4,356.69 $4,363.81 $4,371.40 $4,379.03 $4,386.47 $4,394.03
Checking
Account
Month $37,181.26 $1 56,291.91 $136,413.11 $140,727.64 $92,615.86 $35,248.64 $0.00 $0.00 $0.00 $0.00 $090 $0.00
Total:
PARKS PAYROLL
1ST PAY $17,462.64 $21,130.18 $22,428.62 $22,762.52 $19,532.84 $17„570.22
2ND PAY $20,698.71 $25,462.62 $24,754.63 $20,867.10 $18,814.23 $17,488.45
3RD PAY $17,458.80
Month Total $38,161.35 1 $46,59280 $47,183.75 $43,629.62 $38,3.17.07 $52,517.47 $0.00 $0.00 $0.00 $0.00 $0.00 $0.0o
RECREATION PAYROLL
1STP" $"2'7.26 $25,031.54 $21,973.45 $26,657.17 $24,436.30 $25,315.86
2ND PAY $26,227.77 $22,241.78 $21,949.96 $24,63101 $21,563.63 $23.450.33
3RD PAY 1 $24,173.16
Month Tod! $51,455.03 1 $47,273.32 $43,923.41 $51,289.18 $45,999.93 $72,939.35 1 $0.00 1 $0.00 1 $0.00 1 $0.00 $0.00 $0.00
RECREATION CENTER PAYROLL
1ST PAY $0.00 $759.18 $3,196.19 $8,016.02 $9.116.25 $9,054.45
2ND PAY $0.00 $1,518.34 $9,442.39 $10,579.70 $11,70734 $9,544.89
3RD PAY $9,903.33
Month Total $0.00 $2,27752 $12,63858 $18,595.72 $20,823.59 $28,502.67 1 $0.00 1 $0.00 1 $0,00 1 $0.00 $0.00 1 $0.00
Grand Total 1 $89,616.38 $96,143.64 $103,745.24 $113,51452 $105,170.59 $153,959A9 1 $0.00 1 $0.00 1 $0.00 1 $0.00 $0.00 1 $0.00
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: I
TIME: 13:26:14 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/1312008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
-----------------------------°_-_-----------------------------_-----_ ...--------_--------------------------------- -----------
ACTION ACTION GRAPHIX LTD
2429 10/22/08 01 BANNER 79-650-65-00-5803 11/13/08 103.78
PROGRAM EXPENSES
INVOICE TOTAL: 103.78
VENDOR TOTAL: 103.78
ALLSTAR ALL STAR SPORTS INSTRUCTION
084167 10/06/06 01 FALL SPORTS INSTRUCTION 80-000-50-00 5150 00404166 11/13/08 2,850.00
SALARIES INSTRUCTORS
INVOICE TOTAL: 2, 850.00
VENDOR TOTAL: 2,850.00
ARAMARK ARAMARK UNIFORM SERVICES
610-6361672 09/09/08 01 UNIFORMS 79-63,0•-62-00-5421 11/13/08 39.20
WEARING APPAREL
INVOICE TOTAL: 39.20
610-6368459 09/16/08 01 UNIFORMS 79-610-62-00-5421 11/13/08 39.20
WEARING APPAREL
INVOICE TOTAL: 39.20
610-6373713 09/23/08 01 UNIFORMS 79-610-62-00 5421 11/13/OB 75.45
WEARING APPAREL
INVOICE TOTAL: 75.45
610-6379641 09/30/08 01 UNIFORMS 79 610-62-00 5421 11/13/08 39.45
WEARING APPAREL
INVOICE TOTAL: 39.45
610-6385479 10/07/08 01 UNIFORMS 79-610-62-00-5421 11/13/08 39.20
WEARING APPAREL
INVOICE TOTAL: 39.20
610-6391427 10/14/08 01 UNIFORMS 79 610-62-00-5421 11/13/08 39.20
WEARING APPAREL
INVOICE TOTAL: 39.20
VENDOR TOTAL: 271.70
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 13:26:14 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
ATTLONG AT&T LONG DISTANCE
828932126-1008PR 10/29/06 01 SEPTEMBER LONG DISTANCE 79-650 62 00-5437 11/13/08 11.69
TELEPHONE/INTERNET
02 SEPTEMBER LONG DISTANCE 60 000-62-00-5437 0.81
TELEPHONE/INTERNET/CABLE
INVOICE TOTAL: 12.50
VENDOR TOTAL: 12.50
BARRETTS BARRETT'S ECOWATER
5103-0908 09/26/08 01 SALT 80-000-62-00-5408 11/13/08 35.70
MAINTENANCE SUPPLIES
INVOICE TOTAL: 35.70
VENDOR TOTAL: 35.70
BPAMOCO BP AMOCO OIL COMPANY
14754979 10/06/08 01 GASOLINE 79-650-65-00-5812 11/13/08 650.67
GASOLINE
INVOICE TOTAL: 650.67
14976467 10/24/08 01 GASOLINE 79 650-65-00-5812 11/13/08 228.07
GASOLINE
INVOICE TOTAL: 228.07
VENDOR TOTAL: 676.74
BRENART BRENART EYE CLINIC
45172 10/28/08 01 RESERVATION CHANGE REFUND 79-000 21-00-2104 11/13/08 500.00
DEPOSITS
INVOICE TOTAL: 500.00
VENDOR TOTAL: 500.00
CHEATHAM JAMIE L. CHEATHAM
3026 10/16/08 01 OCT 9TH MEETING MINUTES 79-650-50-00 5155 11/13/08 125.13
SALARIES- RECORDING SECRET
INVOICE TOTAL: 125.13
VENDOR TOTAL: 125.13
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 13:26:14 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
COMCAST COMCAST CABLE
101308 10/13/08 01 INTERNET 79-650-62-00-5437 11/13/08 79.95
TELEPHONE/INTERNET
INVOICE TOTAL: 79.95
VENDOR TOTAL: 79.95
COMED COMMONWEALTH EDISON
1613010022-1008 10/10/08 01 BALL FIELDS 79-650-62 00-5435 11/13/08 1,325.49
ELECTRICITY
INVOICE TOTAL: 1,325.49
7982206018-1008 10/01/08 01 MONTHLY CHARGES 80-000-62°00-5435 11/13/08 4,170.61
ELECTRICITY
INVOICE TOTAL: 4,170.61
VENDOR TOTAL: 5,496.10
CONSERV CONSERV FS
1116595-IN 08/13/08 01 FERTILIZER 79-610-62-00-5417 11/13/08 224.64
MAINTENANCE-PARKS
INVOICE TOTAL: 224.64
VENDOR TOTAL: 224.64
CROWNTRO CROWN TROPHY
8570 08/06/OB 01 SOFTBALL AWARDS 79-650-65-00 5803 11/13/08 368.00
PROGRAM EXPENSES
INVOICE TOTAL: 368.00
8786 10109108 01 260 SOCCER MEDALS 79-650-65-00-5803 00040443 11/13/08 1,055.40
PROGRAM EXPENSES
INVOICE TOTAL: 1,055.40
8801 10/15/08 01 75 FOOTBALL MEDALS 79-650 65-00-5803 00404433 11/13/08 209.25
PROGRAM EXPENSES
INVOICE TOTAL: 209.25
VENDOR TOTAL: 1,632.65
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 13:26:14 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------- ---------- ------------------------------------------------------------------------ ---------------
FASTENAL FASTENAL COMPANY
ILAUR105859 10/08/08 01 MATERIALS 79-610. 62-00-5417 11/13/08 16.60
MAINTENANCE-PARKS
INVOICE TOTAL: 18.60
VENDOR TOTAL: 18.60
FITZSIMF FREDERICK J. FITZSIMMONS
100208 10/02/08 01 REFEREE 79-650-50-00-5150 11/13/08 80.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 80.00
101608 10116108 01 REFEREE 79-650-50-00-5150 11/13/08 160.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 160.00
VENDOR TOTAL: 240.00
FVTRADIN FOX VALLEY TRADING COMPANY
9379 10/17/08 01 120 REC CENTER TEES 80-000-65-00-5803 00404436 11/13/08 368.80
PROGRAM EXPENSES
INVOICE TOTAL: 366.80
9428 10/17/08 01 MESH TANKS 79-650-65-00-5803 00404436 11/13/08 811.45
PROGRAM EXPENSES
INVOICE TOTAL: 811.45
9429 10/16/08 01 CHEER TEAM TEES 79-650 65-00-5803 00404436 11/13/08 114.26
PROGRAM EXPENSES
INVOICE TOTAL: 114.26
VENDOR TOTAL: 1,294.51
HAYDENS HAYDEN'S
W0770-00 10/10/08 01 MESH BALL BAG 79-650 65-00-5803 11/13/08 20.25
PROGRAM EXPENSES
INVOICE TOTAL: 20.25
VENDOR TOTAL: 20.25
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 13:26:14 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
HENNE VERNE HENNE CONSTR. &
26233 10/14/08 01 RELOCATE STEREO/RADIO 80 °000-62-00-5410 11/13/OB 308.63
MAINTENANCE- OFFICE EQUIP.
02 EQUIPMENT *} COMMENT '*
INVOICE TOTAL: 308.63
VENDOR TOTAL: 308.63
HOMEPAGE HOME PAGES
100608 10/06/08 01 ADVERTISING CONTRACT 79 650-62-00-5605 11/13/OB 419.73
BOOKS/PUBLICATIONS
INVOICE TOTAL: 419.73
VENDOR TOTAL: 419.73
HOVINPIT HOVING PIT STOP
18192 10/09/08 01 TOWN SQUARE PORT-O-LET 79 650-62 00-5445 00404432 11/13/08 300.00
PORTABLE TOILETS
INVOICE TOTAL: 300.00
18193 10/09/08 01 RFP PORT-0 LET 79-650-62-00-5445 00404432 11/13/06 160.00
PORTABLE TOILETS
INVOICE TOTAL: 160.00
18194 10/09/08 01 BEECHER PORT-0 LET 79-650-62 00-5445 00404432 11/13/08 160.00
PORTABLE TOILETS
INVOICE TOTAL: 160.00
18195 10/09/08 01 ROTARY PARK PORT-O-LET 79-650-62-00 5445 00404432 11/13/08 80.00
PORTABLE TOILETS
INVOICE TOTAL: 80.00
18196 10/09/08 01 BRISTOL BAY PORT-O-LET 79-650-62-00 5445 00404432 11/13/08 195.00
PORTABLE TOILETS
INVOICE TOTAL: 195.00
VENDOR TOTAL: 895.00
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 13:26:14 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
IPRA ILLINOIS PARK & RECREATION
56781 10/08/08 01 PROFESSIONAL DEVELOPMENT 79-650-64-00-5604 11/13/08 680.00
TRAINING AND CONFERENCES
02 SCHOOL ANNUAL MEMBERSHIP ** COMMENT **
INVOICE TOTAL: 680.00
VENDOR TOTAL: 680.00
JACKHIRS JACKSON HIRSH, INC.
0715411 09/24/08 01 LAMINATING SHEETS 79-650-65-00-5803 11/13/08 114.97
PROGRAM EXPENSES
INVOICE TOTAL: 114.97
VENDOR TOTAL: 114.97
JSHOES J'S SHOE REPAIR
9693-35 10/24/08 01 BOOTS 79-610-62-00-5421 11/13/08 156.00
WEARING APPAREL
INVOICE TOTAL: 156.00
VENDOR TOTAL: 156.00
KENPRINT ANNETTE M. POWELL
16589 10/06/08 01 2,000 WINDOW ENVELOPES 79-650-65-00 5802 11/13/08 144.15
OFFICE SUPPLIES
INVOICE TOTAL: 144.15
VENDOR TOTAL: 144.15
MENLAND MENARDS - YORKVILLE
58368 09/05/06 01 TOGGLE BOLTS, CORNER IRON, MAX 80-000-62-00-5408 11/13/08 14.70
MAINTENANCE SUPPLIES
02 BRACKET ** COMMENT **
INVOICE TOTAL: 14.70
59606 09/11/08 01 SLIP JOINT, CHROME HACK 80-000 62-00-5416 11/13/08 4.68
MAINTENANCE- GENERAL
INVOICE TOTAL: 4.68
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 7
TIME: 13:26:14 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
MENLAND MENARDS - YORKVILLE
61068 09/18/08 01 SAND, SOFT SOAP 80 000-65-00-5803 11/13/08 7.58
PROGRAM EXPENSES
INVOICE TOTAL: 7.58
61093 09/19/08 01 HOSE CLAMPS, SQUEEGEE, CLEANER 80-000-62-00-5416 11/13/08 16.21
MAINTENANCE- GENERAL
INVOICE TOTAL: 16.21
61281 09/19/08 01 DRYWALL KNIFE, BRICK SET, 80 000-62-00-5416 11/13/08 11.04
MAINTENANCE- GENERAL
02 CURVED CLAW ** COMMENT **
INVOICE TOTAL: 11.04
62107 09/23/08 01 FURRING STRIPS, TOGGLE BOLTS, 80-000-62 00-5416 11/13/08 8.17
MAINTENANCE- GENERAL
02 CARBOLTS, WASHERS ** COMMENT **
INVOICE TOTAL: 8.17
62203 09/23/08 01 BRUSHES, HEX NUTS, SCRUB 80-000-62-00-5416 11/13/08 30.94
MAINTENANCE- GENERAL
02 BRUSH, TILE BRUSH ** COMMENT **
INVOICE TOTAL: 30.94
62527 09/25/08 01 SUPPORT BRACES, LYSOL, CAULK, 80-000-62-00-5416 11/13/08 30.54
MAINTENANCE- GENERAL
02 DUCK TAPE ** COMMENT **
INVOICE TOTAL: 30.54
63440 09/29/08 01 UTILITY PAILS 80-000-62-00-5408 11/13/08 22.90
MAINTENANCE SUPPLIES
INVOICE TOTAL: 22.90
63668 09/30/08 01 TOTES 79-650-65-00-5803 11/13/08 27.48
PROGRAM EXPENSES
INVOICE TOTAL: 27.48
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 8
TIME: 13:26:14 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
MENLAND MENARDS - `LORKVILLE
63835 10/01/08 01 KLEENEX 80-000 -62-00-5408 11/13/08 17.46
MAINTENANCE SUPPLIES
INVOICE TOTAL: 17.46
63890 10/01/08 01 PAINT 80-000-62-00-5416 11/13/08 18.77
MAINTENANCE- GENERAL
INVOICE TOTAL: 18.77
64201 10/03/08 01 PAINT, DROP CLOTHS, ROLLERS 60 000-62-00-5436 11/13/08 166.12
MAINTENANCE- GENERAL
INVOICE TOTAL: 166.12
64234 10/03/08 01 ROLLERS, TRAY LINERS, BRUSHES 80-000-62-00-5416 11/13/08 20.06
MAINTENANCE- GENERAL
INVOICE TOTAL: 20.06
64946 10/06/08 01 PAINT, BRUSHES 80-000-62-00-5416 11/13/08 86.12
MAINTENANCE- GENERAL
INVOICE TOTAL: 86.12
65316 10/08/08 01 LYSOL 80-000-62-00-5408 11/13/08 59.01
MAINTENANCE SUPPLIES
INVOICE TOTAL: 59.01
65712 10/10/08 01 DROP CLOTH, BRUSHES, TRAYS 80 000-62-00-5416 11/13/08 70.18
MAINTENANCE- GENERAL
INVOICE TOTAL: 70.18
66BB7 10/15/08 01 TANK LEVER, BLEACH 60-000-62-00-5408 11/13/08 11.55
MAINTENANCE SUPPLIES
INVOICE TOTAL: 11.55
67116 10/16/08 01 GOO GONE 80-000-62-00-5408 11/13/08 4.87
MAINTENANCE SUPPLIES
INVOICE TOTAL: 4.87
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 9
TIME: 13:26:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. If DUE DATE ITEM AMT
MENLAND MENARDS - YORKVILLE
67163 10/16/08 01 PAINT 80-000-62-00-5416 11/13/08 99.95
MAINTENANCE- GENERAL
INVOICE TOTAL: 99.95
68160 10/21/08 01 ACETONE, PRIMER, PAINT, BRUSH, B0 000-62-00-5416 11/13/08 203.28
MAINTENANCE- GENERAL
02 TRAY LINERS ** COMMENT **
INVOICE TOTAL: 203.28
68399 10/22/08 01 PRIMER, HEX HEAD, DRILL BITS, 80-000-62-00-5416 11/13/08 78.13
MAINTENANCE- GENERAL
02 PAINT, BRUSHES ** COMMENT **
INVOICE TOTAL: 78.13
VENDOR TOTAL: 1,009.74
METRA METRA
100108 10/01/08 01 150 ADULT METRA TRAIN TICKETS 79 650-65 00-5803 00404425 11/13/08 595.00
PROGRAM EXPENSES
INVOICE TOTAL: 595.00
VENDOR TOTAL: 595.00
MOGLED DAVID MOGLE
101306 10/13/08 01 HOT DOGS, BUNS 79 650-65 00-5803 11/13/08 34.99
PROGRAM EXPENSES
INVOICE TOTAL: 34.99
VENDOR TOTAL: 34.99
NANCO NANCO SALES COMPANY, INC.
5991 10/17/08 01 MOP HEADS, PAPER TOWELS, 79-650-62-00-5408 11/13/08 126.39
MAINTENANCE SUPPLIES
02 TISSUE ** COMMENT **
INVOICE TOTAL: 126.39
VENDOR TOTAL: 126.39
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 10
TIME: 13:26:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
NARVICK NARVICK BROS. LUMBER CO, INC
37244 09/17/08 01 PR CAPITAL-CONCRETE 22-610-75-00-7016 11/13/08 223.50
PARK RE-DEVELOPEMENTS
INVOICE TOTAL: 223.50
VENDOR TOTAL: 223.50
NEXTEL NEXTEL COMMUNICATIONS
837900513-OSOPR 10/28/08 01 PARKS MONTHLY CHARGES 79-610-62-00 5438 11/13/08 324.54
CELLULAR TELEPHONE
02 REC CENTER MONTHLY CHARGES 80-000-62-00 5438 40.57
CELLULAR PHONE
03 RECREATION MONTHLY CHARGES 79-650-62-00-5438 405.66
CELLULAR TELEPHONE
INVOICE TOTAL: 770.77
VENDOR TOTAL: 770.77
OFFWORK OFFICE WORKS
145202 10/08/08 01 BINDERS 80-000-65-00 5802 11/13/06 44.16
OFFICE SUPPLIES
INVOICE TOTAL: 44.16
145688 10/16/08 01 ENVELOPES, FLAGS, FOLDERS, 79-650-65-00,5802 11/13/08 220.21
OFFICE SUPPLIES
02 INK CARTRIDGE, PAPER, CLIPS, ** COMMENT **
03 RECEPTACLE ** COMMENT **
INVOICE TOTAL: 220.21
VENDOR TOTAL: 264.37
OLEARYC CYNTHIA O'LEARY
8 10/03/08 01 SOFTBALL ASSIGN/INSTRUCTION 79-650-50-00-5150 11/13/08 370.00
SALARIES INSTRUCTOR CONTR
INVOICE TOTAL: 370.00
VENDOR TOTAL: 370.00
DATE: 11/04/OB UNITED CITY OF YORKVILLE PAGE: 11
TIME: 13:26:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------ -------------------------------------------------------------------------------------------
OLEARYM MARTIN J. O'LEARY
093008 09/30/08 01 REFEREE 79-650-50 ,00-5150 11/13/08 160.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 160.00
100208 10/02/OB 01 REFEREE 79-650.50-00-5150 11/13/08 80.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 80.00
;.00908 10/09/08 01 REFEREE 79-650-50-00-5150 11/13/08 80.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 80.00
101408 10/14/OB 01 REFEREE 79-650-50-00-5150 11/13/08 160.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 160.00
101608 10/16/08 01 REFEREE 79-650-50-00-5150 11/13/08 120.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 120.00
102108 10/21/08 01 REFEREE 79-650-50-00-5150 11/13/06 120.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 120.00
VENDOR TOTAL: 720.00
OLSONA ALAN OLSON
093008 09/30/08 01 REFEREE 79 650-50-00-5150 11/13/08 160.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 160.00
100208 10/02/08 01 REFEREE 79-650-50-00-5150 11/13/08 120.00
SALARIES INSTRUCTOR CONTR
INVOICE TOTAL: 120.00
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 12
TIME: 13:26:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
OLSONA ALAN OLSON
100908 10/09/08 01 REFEREE 79-650-50 00-5150 11/13/08 120.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 120.00
101408 10/14/08 01 REFEREE 79-650-50 00-5150 11/13/08 120.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 120.00
101608 10/16/08 01 REFEREE 79-650-50-00-5150 11/13/08 120.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 120.00
102108 10/21/08 01 REFEREE 79-650-50-00-5150 11/13/08 120.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 120.00
VENDOR TOTAL: 760.00
OLSONJ JAMES M. OLSON ASSOCIATES, LTD
9410 12/27/07 01 BOUNDARY SURVEY WITH 79-610-61-00-5320 11/13/08 1, 155.00
MASTER PLAN / COMMUNITY SU
02 REMONUMENTATION ** COMMENT **
INVOICE TOTAL: 1,155.00
VENDOR TOTAL: 1, 155.00
ORIENTAL ORIENTAL TRADING CO INC
627562163-01 10/15/08 01 PUMPKIN NECKLACES, MARTIAN 80-000-65-00-5803 11113/08 58.87
PROGRAM EXPENSES
02 FINGERS, TRICK-O-TREAT BAGS, ** COMMENT **
03 BAT RINGS, TATTOOS, SPIDERS, ** COMMENT **
04 BUGS ** COMMENT **
INVOICE TOTAL: 58.87
VENDOR TOTAL: 58.87
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 13
TIME: 13:26:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
PALZER PALZER ENTERPRISES LTD.
100808 10/08/08 01 LETTER PRESCHOOL WINDOW 80-000°65-00-5803 11/13/08 85.00
PROGRAM EXPENSES
INVOICE TOTAL: 85.00
VENDOR TOTAL: 85.00
PLAYPOW PLAYPOWER LT FARMINGTON INC
1400122018 09/30/08 01 LABELS 79-610°62-00-5417 11/13/08 20.35
MAINTENANCE-PARKS
INVOICE TOTAL: 20.35
VENDOR TOTAL: 20.35
R0000177 BETH JOHNSON
44633 10/14/08 01 GUARDIAN REIMBURSEMENT 79 650-65-00-5640 11/13/08 52.00
SCHOLARSHIPS
INVOICE TOTAL: 52.00
VENDOR TOTAL: 52.00
R0000246 NEW LIFE CHURCH
45171 10/28/08 01 RESERVATION CHANGE 79 000-21-00-2104 11/13/08 20.00
DEPOSITS
INVOICE TOTAL: 20.00
VENDOR TOTAL: 20.00
R0000499 AMERICAN LEGION POST 489
103108 10/31/08 01 CHILI CHASE ROOM DEPOSIT 79-650 65-00-5603 11/13/08 200.00
PROGRAM EXPENSES
INVOICE TOTAL: 200.00
VENDOR TOTAL: 200.00
R0000500 CRYSTAL CAVEY
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 14
TIME: 13:26:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT 4 P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
80000500 CRYSTAL CAVEY
45067 10/24/08 01 CANCELLATION REFUND 79-650-65-00-5841 11/13/08 66.00
PROGRAM REFUND
INVOICE TOTAL: 66.00
VENDOR TOTAL: 66.00
REIL TEAM REIL INC.
08-1393 09/26/06 01 S HOOKS 79-610-62 00-5417 11/13/08 18.00
MAINTENANCE-PARKS
INVOICE TOTAL: 18.00
VENDOR TOTAL: 18.00
REINDERS REINDERS, INC.
1223549-00 09/23/08 01 CLUTCH 79-610-62-00-5408 11/13/08 277.73
MAINTENANCE EQUIPMENT
INVOICE TOTAL: 277.73
1223819=00 09/25/08 01 E-RING, WASHERS 79-610-62-00-5408 11/13/08 11.19
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 11.19
1224138 00 09/25/08 01 SWITCH-KEY, SWITCH PTO 79 610-62-00-5408 11/13/08 41.78
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 41.78
VENDOR TOTAL: 330.70
RJCONSUP R&J CONSTRUCTION SUPPLY INC.
756933 09/18/08 01 EXPANSION FIB 79-610 62-00-5417 11/13/08 2.92
MAINTENANCE-PARKS
INVOICE TOTAL: 2.92
VENDOR TOTAL: 2.92
ROBINSOT TRACY ROBINSON
DATE: 11/04/06 UNITED CITY OF YORKVILLE PAGE: 15
TIME: 13:26:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2006
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
ROBINSOT TRACY ROBINSON
100908 10/09/08 01 REFEREE 79-650-50-00-5150 11/13/08 120.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 120.00
VENDOR TOTAL: 120.00
ROSATIS ROSATI'S
HTD200B 10/28/08 01 FOOD TICKET REIMBURSEMENT 79-650-65-00-5833 11/13/08 88,00
HOMETOWN DAYS EXPENSES
INVOICE TOTAL: 88.00
VENDOR TOTAL: 88.00
SCHNITZR RANDY J. SCHNITZ
093008 09/30/08 01 REFEREE 79.650-50-00,5150 11/13/08 160.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 160.00
101408 10/14/08 01 REFEREE 79-650-50-00-5150 11/13/06 160.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 160.00
102108 10/28/08 01 REFEREE 79°650-50-00--5150 11/13/08 40.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 40.00
VENDOR TOTAL: 360.00
SLEEZERS SLEEZER, SCOTT
101308 10/13/08 01 HOT DOGS, BUNS, SNACKS 79-650-65--00-5803 11/13/08 39.78
PROGRAM EXPENSES
INVOICE TOTAL: 39.78
VENDOR TOTAL: 39.78
STRICKEB BETH STRICKER
DATE: 11/04/06 UNITED CITY OF YORKVILLE PAGE: 16
TIME: 13:26:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
STRICKEB BETH STRICKER
101308 10/13/08 01 INSTRUCTOR TRAINING 80.000-64-00-5604 11/13/08 171.50
TRAINING & CONFERENCES
INVOICE TOTAL: 171.50
101708 10/17/08 01 CLUB INDUSTRY SEMINAR MEAL 80-000-64-00-5605 11/13/08 13.94
TRAVEL EXPENSES
02 REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 13.94
VENDOR TOTAL: 185.44
SWITHINS SWITHIN, SUE
101608 10/17/08 01 CLUB INDUSTRY SEMINAR MEAL & 80-000-64-00-5605 11/13/08 36.79
TRAVEL EXPENSES
02 PARKING REIMBURSEMENT ** COMMENT **
INVOICE TOTAL: 36.79
VENDOR TOTAL: 36.79
TDCLARPR T.D. CLARK PRODUCTIONS
092408 09/24/08 01 GUITAR CLASS INSTRUCTION 79-650 50-00-5150 00404429 11/13/08 576.00
SALARIES- INSTRUCTOR CONTR
INVOICE TOTAL: 576.00
092406M 09/24/08 01 GUITAR CLASS BOOKS 79-650-65-00 5803 11/13/08 89.70
PROGRAM EXPENSES
INVOICE TOTAL: 89.70
VENDOR TOTAL: 665.70
THEEDUCO THE EDUCATION COVE
PPP100408 10/04/08 01 CLASSROOM MATERIALS 79-650-65-00-5803 11/13/08 43.92
PROGRAM EXPENSES
INVOICE TOTAL: 43.92
VENDOR TOTAL: 43.92
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 17
TIME: 13:26:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
TRINITYC TRINITY CHURCH
102808 10/28/08 01 ASSISTANCE WITH FARMER'S 79 650-65-00-5803 11/13/08 200.00
PROGRAM EXPENSES
02 MARKET ** COMMENT '*
INVOICE TOTAL: 200.00
VENDOR TOTAL: 200.00
TRUGREEN TRUGREEN CHEMLAWN
109371 10/28/08 01 PURCELL PARK 79-610-62-00-5405 00404065 11/13/08 33.00
PARK CONTRACTUAL
INVOICE TOTAL: 33.00
109372 10/28/08 01 BLACKBERRY LIFT STATION 79-610 62-00-5405 00404065 11/13/08 72.00
PARK CONTRACTUAL
INVOICE TOTAL: 72.00
109375 10/28/08 01 COBB PARK 79-610-62-00-5405 00404065 11/13/08 90.00
PARK CONTRACTUAL
INVOICE TOTAL: 90.00
109378 10/28/08 01 GILBERT PARK 79.610-62-00-5405 00404065 11/13/08 35.00
PARK CONTRACTUAL
INVOICE TOTAL: 35.00
109379 10/26/08 01 LIBRARY 79-610-62-00-5405 00404065 11/13/06 46.00
PARK CONTRACTUAL
INVOICE TOTAL: 46.00
109381 10/28/08 01 RIVERS EDGE PARK 79-610-62-00-5405 00404065 11/13/08 45.00
PARK CONTRACTUAL
INVOICE TOTAL: 45.00
109382 10/28/08 01 RICE PARK 79-610-62-00-5405 00404065 11/13/08 90.00
PARK CONTRACTUAL
INVOICE TOTAL: 90.00
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 18
TIME: 13:26:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
TRUGREEN TRUGREEN CHEMLAWN
109383 10/26/08 01 RAINTREE PARK 79 610-62-00 5405 00404065 11/13/08 136.00
PARK CONTRACTUAL
INVOICE TOTAL: 136.00
109385 10/28/08 01 SUNFLOWER PARK 79 610-62-00-5405 00404065 11/13/08 196.00
PARK CONTRACTUAL
INVOICE TOTAL: 196.00
1093B6 10/28/08 01 KIWANIS PARK 79-610-62 00-5405 04040650 11/13/08 184.00
PARK CONTRACTUAL
INVOICE TOTAL: 184.00
109387 10/28/08 01 HEARTLAND CIRCLE 79-610 62-00-5405 00404065 11/13/08 421.00
PARK CONTRACTUAL
INVOICE TOTAL: 421.00
109388 10/28/08 01 EAST COUNTRYSIDE 79-610-62-00-5405 00404065 11/13/08 46.00
PARK CONTRACTUAL
INVOICE TOTAL: 46.00
109389 10/28/08 01 WEST COUNTRYSIDE 79-610-62-00-5405 00404065 11/13/08 89.00
PARK CONTRACTUAL
INVOICE TOTAL: 89.00
109390 10/28/08 01 STEPPING STONE 79-610•-62-00-5408 00404065 11/13/08 463.00
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 463.00
109391 10/28/08 01 CANNONBALL PARK 79-610-62-00-5405 00404065 11/13/08 357.00
PARK CONTRACTUAL
INVOICE TOTAL: 357.00
110193 10/28/08 01 TOWN SQUARE PARK 79-610-62-00-5405 00404065 11/13/08 173.00
PARK CONTRACTUAL
INVOICE TOTAL: 173.00
DATE: 11/04/06 UNITED CITY OF YORKVILLE PAGE: 19
TIME: 13:26:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
TRUGREEN TRUGREEN CHEMLAWN
110194 10/28/08 01 HIDING SPOT 79-610 62-00-5405 00404065 11/13/08 95.00
PARK CONTRACTUAL
INVOICE TOTAL: 95.00
110195 10/28/06 01 RIVERFRONT PARK 79 610-62-00-5405 00404065 11/13/08 90.00
PARK CONTRACTUAL
INVOICE TOTAL: 90.00
111313 10/28/08 01 CITY HALL 79-610-62-00-5405 00404065 11/13/08 90.00
PARK CONTRACTUAL
INVOICE TOTAL: 90.00
VENDOR TOTAL: 2,751.00
UNIQUEPR UNIQUE PRODUCTS & SERVICE
180989 09/30/08 01 HAND SANITIZER 80 000-62 00-5408 11/13/08 224.70
MAINTENANCE SUPPLIES
INVOICE TOTAL: 224.70
181219 10/06/08 01 GROUT CLEANER, LAUNDRY SOAP, 80-000 62-00-5408 11/13/08 520.83
MAINTENANCE SUPPLIES
02 HAND SOAP, CLEANER ** COMMENT **
INVOICE TOTAL: 520.83
181222 10/06/08 01 SPRAY BOTTLE 80-000-62-00-5408 11/13/08 3.54
MAINTENANCE SUPPLIES
INVOICE TOTAL: 3.54
181672 10/16/08 01 WAX PAPER, GLASS CLEANER, 80.000-62-00-5408 11/13/08 158.27
MAINTENANCE SUPPLIES
02 WIPES, GARBAGE BAGS ** COMMENT •*
INVOICE TOTAL: 158.27
VENDOR TOTAL: 907.34
VISA VISA
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 20
TIME: 13:26:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # F.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
VISA VISA
102408-PR 10/24/08 01 CARDSTOCK, GLASS MARKERS, 79-650-65-00-5803 11/13/OB 131.91
PROGRAM EXPENSES
02 STENCILS, ** COMMENT **
03 GROUP POWER MONTHLY LICENSE, 80-000-65-00-5803 1,344.90
PROGRAM EXPENSES
04 CARDSTOCK, COLORS POCKET CHART ** COMMENT **
05 BALLS, ROPES, ROLLERS ** COMMENT **
06 I-PASS REFILL 79-610-64-00.5605 20.00
TRAVEL EXPENSE
07 I-PASS REFILL, CAB FARE, PDS 79-650-64-00-5605 307.45
TRAVEL EXPENSE
08 2006 CONFERENCE REGISTRATION ** COMMENT **
09 BACK-UP TAPES 79-650-62-00-5410 21.00
MAINTENANCE-OFFICE EQUIPME
10 PDS 2006 REGISTRATION 79 650-64-00 5604 400.00
TRAINING AND CONFERENCES
11 HEALTH & FITNESS BOOKS 80 000-62-00 5605 101.39
BOOKS/PUBLICATION
12 DESK PAD, CREDIT CARD PAPER 79-650-65-00 5802 40.48
OFFICE SUPPLIES
INVOICE TOTAL: 2,367.13
VENDOR TOTAL: 2,367.13
WALKCUST WALKER CUSTOM HOMES, INC.
YPD 1208 11/06/08 01 DECEMBER LEASE PAYMENT 80 000-62- 00-5432 11/13/08 17,500.00
LEASE PAYMENT
INVOICE TOTAL: 17,500.00
VENDOR TOTAL: 17,500.00
WALKERA AMANDA WALKER
101708 10/17/08 01 CLUB INDUSTRY SEMINAR MEAL 80-000-64-00-5605 11/13/08 19.51
TRAVEL EXPENSES
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 21
TIME: 13:26:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
WALKERA AMANDA WALKER
101708 10/17/08 02 REIMBURSEMENT ** COMMENT ** 11/13/08
INVOICE TOTAL: 19.51
VENDOR TOTAL: 19.51
WALMART WALMART COMMUNITY
101608-PR 10/16/08 01 SALT, SPAGHETTI, CRACKERS, ICE 80-000-65-00-5803 11/13/08 248.95
PROGRAM EXPENSES
02 CREAM CONES, CHEESE, JUICE, ** COMMENT **
03 PLATES, RAISINS, AMMONIA, ** COMMENT **
04 STARCH, NAPKINS, OUTLET STRIP, ** COMMENT **
05 PAPER TOWEL, MOPS, CHIPS, ** COMMENT **
06 BREAD, SUGAR, BOWLS, CARD ** COMMENT **
07 STOCK, MILK, SYRUP, TAPE, ** COMMENT **
08 CANDY, PLAYDOUGH, HOOKS, ** COMMENT **
09 BUTTER, CLEANERS ** COMMENT **
10 BANDAIDS, LANACANE, CANDY, 79-650-65-00-SB03 349 29
PROGRAM EXPENSES
11 DRINKS, CUPS, PLATES, NAPKINS, ** COMMENT **
12 HALLOWEEN DECORATIONS, KETCHUP ** COMMENT **
13 HOT DOGS, BUNS, MUSTARD, ** COMMENT **
14 CHAFING FUEL, ** COMMENT **
15 LYSOL, GERMX 79-650-65-00-5802 14.40
OFFICE SUPPLIES
INVOICE TOTAL: 612.64
VENDOR TOTAL: 612.64
YORKACE YORKVILLE ACE & RADIO SHACK
121952 10/09/08 01 BATTERIES, DUSTER 80-000 62 00-5408 11/13/08 30.97
MAINTENANCE SUPPLIES
INVOICE TOTAL: 30.97
121975 10/10/08 01 CAUTION TAPE 79-650-65-00-5805 11/13/06 31.98
RECREATION EQUIPMENT
INVOICE TOTAL: 31.98
DATE: 11/04/08 UNITED CITY OF YORKVILLE PAGE: 22
TIME: 13:26:15 DETAIL BOARD REPORT
ID: AP441000.WOW
INVOICES DUE ON/BEFORE 11/13/2008
INVOICE # INVOICE ITEM
VENDOR # DATE # DESCRIPTION ACCOUNT # P.O. # DUE DATE ITEM AMT
------------------------------------------------------------------------------------------------------------------------------------
YORKACE YORKVILLE ACE & RADIO SHACK
122157 10/21/08 01 SANDPAPER, UNIVERSAL COBALT 80-000 62-00-5416 11/13/08 11.98
MAINTENANCE- GENERAL
02 BLUE ** COMMENT **
INVOICE TOTAL: 11.98
122175 10/22/08 01 POSTER BOARD BO 000-62-00-5416 11/13/08 4.76
MAINTENANCE- GENERAL
INVOICE TOTAL: 4.76
122251 10/26/OB 01 COMET CLEANSER BO-000-62-00-5408 11/13/08 5.96
MAINTENANCE SUPPLIES
INVOICE TOTAL: 5.96
VENDOR TOTAL: 85.65
YORKECON YORKVILLE ECONOMIC DEV
110608 10/28/08 01 2 ANNUAL MEETING REGISTRATIONS 79-650-64 00-5604 11/13/08 100.00
TRAINING AND CONFERENCES
INVOICE TOTAL: 100.00
VENDOR TOTAL: 100.00
YORKNAPA YORKVILLE NAPA AUTO PARTS
850695 09/11/08 01 SOLENOID 79-610-62-00°5408 11/13/08 9.60
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 9.60
850972 09/15/08 01 FUEL, PUMP 79-610-62-00 5408 11/13/08 41.72
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 41.72
851002 09/15/08 01 FUEL LINE HOSE 79-610-62-00-5408 11/13/08 3.61
MAINTENANCE-EQUIPMENT
INVOICE TOTAL: 3.61
VENDOR TOTAL: 54.93
TOTAL ALL INVOICES: 49,524.16
DATE: 11/07/2008 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 09:49:07 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: PARKS & REC EQUIP CAPITAL
FOR 6 PERIODS ENDING OCTOBER 31, 2008
FISCAL FISCAL $
ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
GENERAL
REVENUES
CARRY OVER
22-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 26,946.00 0.0
---------------------------------------------------------------------------------
TOTAL CARRY OVER 0.00 0.00 26, 948.00 0.0
CHARGES FOR SERVICES
22-000-42-00-4216 PARKS CAPITAL FEE 0.00 3,950.00 18.000.00 21.9
22-000-42-00-4217 PARK CAPITAL DONATIONS 0.00 0.00 0.00 0.0
-
------------------------------------------ ------------------- ---------
TOTAL CHARGES FOR SERVICES 0.00 3, 950.00 18,000.00 21.9
MISCELLANEOUS
22-000-44-00-4430 SALE OF VEHICLES/EQUIPMENT 0.00 0.00 20,000.00 0.0
----- -------------------- -------------------------------------- --------
TOTAL MISCELLANEOUS 0.00 0.00 20,000.00 0.0
TRANSFERS
22-000-49-00-4930 TRANSFER FROM GF 0.00 0.00 0.00 0.0
22-000-49-00-4950 TRANSFER FROM PW CAPITAL 0.00 0.00 0.00 0.0
------ ------------------- ------------------------------------ ------------
TOTAL TRANSFERS 0.00 0.00 0.00 0.0
TOTAL REVENUES: GENERAL 0.00 3,950.00 64,948.00 6.0
PARKS
EXPENSES
CAPITAL OUTLAY
22-610-75-00-7006 PICK UP TRUCK 0.00 0.00 0.00 0.0
22-610-75-00-7015 EQUIPMENT 0.00 0.00 19,948.00 0.0
22-610-75-00-7016 COMPUTER SERVER 0.00 0.00 0.00 0.0
22-610-75-00-7018 PARK RE-DEVELOPEMENTS 0.00 42,049.52 45,000.00 93.4
---------------------------------------------------------------------------------
TOTAL CAPITAL OUTLAY 0.00 42, 049.52 64,948.00 64.7
DATE: 11/07/2008 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 09:49:07 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: PARKS & REC EQUIP CAPITAL
FOR 6 PERIODS ENDING OCTOBER 31, 2008
FISCAL FISCAL
ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
--------------------------------- --- -------- - _,- .-----------------
TOTAL EXPENSES: PARKS 0.00 42,049.52 64,948.00 64.7
TOTAL FUND REVENUES 0.00 3,950.00 64,948.00 6.0
TOTAL FUND EXPENSES 0.00 42,049.52 64,948.00 64.7
FUND SURPLUS (DEFICIT) 0.00 (38,099.52) 0.00 100.0
DATE: 11/07/2008 UNITED CITY OF YORKVILLE PAGE: I
TIME: 09:49:31 DETAILED REVENUE & EXPENSE REPORT F YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LAND CASH
FOR 6 PERIODS ENDING OCTOBER 33, 2008
FISCAL FISCAL
ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
REVENUES
CARRY OVER
72-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 (521,508.00) 0.0
--- ---------------------
TOTAL CARRY OVER 0.00 0.00 (521,508.00) 0.0
INTERGOVERNMENTAL
72-000-45-00-4501 CANNONBALL RIDGE GRANT 0.00 0.00 0.00 0.0
---- ..-> > ------- -
TOTAL INTERGOVERNMENTAL 0 00 0.00 0.00 0.0
CONTRIBUTIONS
72-000-47-00-4700 OSLAD GRANT 0.00 0.00 762, 000.00 0.0
72-000-47-00-4701 GREENBRIAR 0.00 0.00 0.00 0.0
72-000-47-00-4702 BIKE PATH GRANT 0.00 0.00 200,000.00 0.0
72-000-47-00-4703 PRAIRIE GARDEN 0.00 0.00 0.00 0.0
72-000-47-00-4705 COUNTRY HILLS 0.00 0.00 1,700.00 0.0
72-000-47-00-4707 FOX HIGHLANDS 0.00 0.00 0.00 0.0
72-000-47-00-4709 SUNFLOWER 0.00 0.00 0.00 0.0
72 000-47-00-4712 RIVER'S EDGE 0.00 0.00 3,684.00 0.0
72 000-47-00-4714 WOODWORTH 0.00 0.00 0.00 0.0
72-000-47-00-4715 WHITE OAK UNIT 1&2 0.00 0.00 0.00 0.0
72 000-47-00-4716 WHITE OAK UNIT 3&4 0.00 1,406.00 0.00 100.0
72-000 47-00-4717 KYLN'S CROSSING 0.00 0.00 1,570.00 0.0
72-000-47-00-4718 FOXFIELD XI PARK 0.00 0.00 0.00 0.0
72-000-47-00-4719 WILDWOOD 0.00 0.00 0.00 0.0
72-000-47-00-4722 KYLN'S RIDGE 0.00 0.00 0.00 0.0
72-000-47 00-4723 HEARTLAND CIRCLE 0.00 0.00 30,000.00 0.0
72-000-47-00 4725 WINDETTE RIDGE 0.00 0.00 0.00 0.0
72-000-47 00 4727 GRAND RESERVE 0.00 0.00 0.00 0.0
72-000-47-00-4731 MONTALBANO HOMES 0.00 0.00 0.00 0.0
72-000-47-00-4732 RAINTREE VILLAGE 0.00 0.00 0.00 0.0
72-000-47-00-4734 WHISPERING MEADOWS (K. HILL) 7,330.57 11,841.69 12,000.00 98.6
72-000-47-00-4735 PRAIRIE MEADOWS(MENARDS RES) 0.00 0.00 0.00 0.0
72-000-47-00-4736 BRXARWOOD 0.00 0.00 113,043.00 0.0
72-000-47-00-4737 CALEDONIA 0.00 0.00 158,000.00 0.0
72-000-47-00-4738 AUTUMN CREEK 7,206.96 24,B45.21 25,000.00 99.3
DATE: 11/07/2008 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 09:49:31 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LAND CASH
FOR 6 PERIODS ENDING OCTOBER 31, 2008
FISCAL FISCAL k
ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
---------------------------------------------------------------------------------------- -----------------------------------------
GENERAL
REVENUES
CONTRIBUTIONS
72-000-47-00-4739 WYNSTONE TOWNHOMES 0.00 0.00 0.00 0.0
72 000-47-00-4740 VILLAS AT THE PRESERVE 0.00 0.00 0.00 0.0
72-000-47-00-4741 BAILEY MEADOWS 0.00 0.00 0.00 0.0
72. 000-47-00-4742 BLACKBERRY WOODS 0.00 0.00 0.00 0.0
72-000-47-00-4743 CORNEILS CROSSING 0.00 0.00 0.00 0.0
72-000-47-00-4744 HUDSON LAKES 0.00 0.00 10,000.00 0.0
72.000-47-00 4745 PRESTWICK 0.00 0.00 30,000.00 0.0
72-000-47 00-4746 WESTBURY 0.00 0.00 0.00 0.0
72°000-47-00 4747 WESTHAVEN 0.00 0.00 0.00 0.0
72°000-47 00-4748 WILLMAN 0.00 0.00 0.00 0.0
72-000-47-00 4749 BLACKBERRY WOODS 0.00 568.18 4,000.00 14.2
72-000-47-00-4750 KENDALLWOOD ESTATES 0.00 0.00 15,000.00 0.0
72-000-47-00-4751 CANNONBALL RIDGE PARK GRANT 0.00 0.00 0.00 0.0
72-000-47-00-4752 BRISTOL BAY LAND CASH 0.00 85,000.00 0.00 100.0
-----------..,,... -----------------------------
TOTAL CONTRIBUTIONS 14,537.53 123,661.08 1,365,997.00 9.0
TRANSFERS
72-000-49-00-4901 TRANSFER FROM GENERAL FUND 0.00 0.00 0.00 0.0
72-000-49-00-4902 TRANSFER FROM LAND ACQUISITION 0.00 0.00 0.00 0.0
72-000-49-00-4903 TRANSFER FROM PARK & REC 0.00 0.00 0.00 0.0
---------------------------------------------
TOTAL TRANSFERS 0.00 0.00 0.00 0.0
TOTAL REVENUES: GENERAL 14, 537.53 123,661.08 844,489.00 14.6
EXPENSES
CAPITAL OUTLAY
72-000-75-00-7306 RIVERS EDGE PARK 42 0.00 0.00 0.00 0.0
72-000-75-00-7317 HEARTLAND CIRCLE 50, 000.00 50,000.00 167,000.00 29.9
72-000 75-00-7326 MOSIER HOLDING COSTS 0.00 0.00 10,000.00 0.0
72-000-75-00-7327 GRANDE RESERVE PARK 0.00 0.00 0.00 0.0
72-000-75-00-7328 PRAIRIE MEADOWS (MENARDS RES) 40,709.28 135,736.17 295,000.00 46.0
72-000-75-00-7330 WHISPERING MEADOWS (K. HILL) 11,466.15 57, 991.11 374, 000.00 15.5
DATE: 11/07/2008 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 09:49:31 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: LAND CASH
FOR 6 PERIODS ENDING OCTOBER 31, 2006
FISCAL FISCAL
ACCOUNT OCTOBER YEAR TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
EXPENSES
CAPITAL OUTLAY
72-000-75-00-7332 CALEDONIA 0.00 0.00 88,000.00 0.0
72-000-75-00-7333 RAINTREE VILLAGE 0.00 0.00 70,000.00 0.0
72-000-75-00-7334 HOOVER HOLDING COSTS 0.00 0.00 0.00 0.0
72-000-75-00-7335 GRANDE RESERVE BIKE TRAIL 0.00 47,677.23 0.00 (100.0)
------ ----------------------------------------------------- -----
TOTAL CAPITAL OUTLAY 102, 175.43 291,404.51 1,004,000.00 29.0
OTHER
72-000-78-00-9009 RESERVE 0.00 0.00 0.00 0.0
72-000-78-00-9012 REC CENTER AGREEMENT 0.00 100,000.00 0.00 (100.D)
---- -..-------- ------------- -------------------
TOTAL OTHER 0.00 100,000.00 0.00 (100.0)
TRANSFERS
72-000-99-00-9901 TRANSFER TO GENERAL FUND 0.00 4,000.00 16,000.00 25.0
-----.. .--------------._.------ ------------------------------------------ ----
TOTAL TRANSFERS 0.00 4,000.00 16,000.00 25.0
TOTAL EXPENSES: GENERAL 102,175.43 395,404.51 1,020,000.00 38.7
TOTAL FUND REVENUES 14,537.53 123,661.08 844,489.00 14.6
TOTAL FUND EXPENSES 102,175.43 395,404.51 1,020,000.00 36.7
FUND SURPLUS (DEFICIT) (87,637.90) (271,743.43) (175,511.00) 154.8
DATE: 11/07/2008 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 09:49:45 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: PARKS & RECREATION
FOR 6 PERIODS ENDING OCTOBER 31, 2008
FISCAL FISCAL
ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
REVENUES
CARRY OVER
79-000-40-00-3999 BEGINNING FUND BALANCE 0.00 0.00 0.00 0.0
------------------------°
TOTAL CARRY OVER 0.00 0.00 0.00 0.0
CHARGES FOR SERVICES
79-000 42 00-4270 FEES FOR PROGRAMS 3,924.15 157,857.11 300,000.00 52.6
79-000-42-00-4280 CONCESSIONS/ALL SALE ITEMS 299.50 27,036.67 23,000.00 117.5
79-000 42 00-4285 VENDING MACHINE INCOME 0.00 0.00 700.00 0.0
79-000-42 00-4286 RENTAL INCOME 0.00 0.00 0.00 0.0
79-000 42-00-4287 PARK RENTAL INCOME 80.00 B,180.00 4,000.00 204.5
79-000-42-00-4288 GOLF OUTING REVENUE 0.00 33,130.00 32,100.00 103.2
79-000-42-00-4291 HOMETOWN DAYS 0.00 110,362.71 115,000.00 95.9
-- °----_ °°---- --
TOTAL CHARGES FOR SERVICES 4,303.65 336,566.49 474,800.00 70.8
MISCELLANEOUS
79-000-44-00-4400 DONATIONS 0.00 9,132.00 20,000.00 45.6
79-000-44-00-4404 TREE DONATIONS 0.00 90.00 1,300.00 6.9
------------------------------------°
TOTAL MISCELLANEOUS 0.00 9,222.00 21,300.00 43.2
INTERGOVERNMENTAL
79-000-45-00-4550 YOUTH SERVICES GRANT 0.00 1,000.00 2,000.00 50.0
------------------------------------
TOTAL INTERGOVERNMENTAL 0.00 1,000.00 2,000.00 50.0
INTEREST
79-000-46-00-4600 INVESTMENT INCOME 94.80 1,137.15 12,000.00 9.4
--------------------- ------ , ,--
TOTAL INTEREST 94.80 1,137.15 12,000.00 9.4
TRANSFERS
79-000-49-00-4901 TRANSFER FROM GENERAL FUND 100,561.83 604,867.32 1,206,742.00 50.1
79-000-49-00-4980 TRANSFER FROM REC CENTER 0.00 11,739.25 46,956.00 25.0
-----------°---------------------------------
TOTAL TRANSFERS 100,561.83 616,606.57 1,253,698.00 49.1
DATE: 11/07/200B UNITED CITY OF YORKVILLE PAGE: 2
TIME: 09:49:45 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: PARKS & RECREATION
FOR 6 PERIODS ENDING OCTOBER 31, 200B
FISCAL FISCAL
ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------ -------------------------------------------
TOTAL REVENUES: GENERAL 104,960.28 964, 532.21 1,763,798.00 54.6
EXPENSES
TRANSFERS
79-000-99-00-9973 TRANSFER TO LAND ACQUISITION 0.00 0.00 0.00 0.0
---- --------------------------------
TOTAL TRANSFERS 0.00 0.00 0.00 0.0
RECREATION CENTER
EXPENSES
PERSONNEL SERVICES
79-600-50-00-5107 SALARIES- REC CENTER 0.00 0.00 33,000.00 0.0
------------------------------------------
TOTAL PERSONNEL SERVICES 0.00 0.00 33,000.00 0.0
CONTRACTUAL SERVICES
79-600-62-00-5603 PUBLXSHING/ADVERTISING 0.00 0.00 2,100.00 0.0
-------------------------- --------------- ------------- ------------ ------
TOTAL CONTRACTUAL SERVICES 0.00 0.00 2,100.00 0.0
OPERATIONS
79-600-65-00-5804 OPERATING SUPPLIES 0.00 0.00 2,000.00 0.0
----------------------------------------------
TOTAL OPERATIONS 0.00 0.00 2,000.00 0.0
RETIREMENT
79-600-72-00-6500 IMRF 0.00 0.00 3,801.00 0.0
79-600-72-00-6501 SOCIAL SECURITY 0.00 0.00 13,348.00 0.0
-----------------------------------------
TOTAL RETIREMENT 0.00 0.00 17,149.00 0.0
CAPITAL OUTLAY
79-600-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 0.00 16,500.00 0.0
----------------------- ------ --
TOTAL CAPITAL OUTLAY 0.00 0.00 16,500.00 0.0
DATE: 11/07/2008 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 09:49:45 DETAILED REVENUE & EXPENSE REPORT F YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: PARKS & RECREATION
FOR 6 PERIODS ENDING OCTOBER 31, 200B
FISCAL FISCAL %,
ACCOUNT OCTOBER YEAR-TO-BATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
--------------------------------------------------------------------------------------------------------------------------------
TOTAL EXPENSES: RECREATION CENTER 0.00 0.00 70,749.00 0.0
PARKS
EXPENSES
PERSONNAL SERVICES
79-610-50-00 5107 SALARIES PARKS 45,374.97 197,457.09 412,500.00 47.8
79-610-50 00 5136 SALARIES- PART-TIME 103.50 27,583.05 55,000.00 50.1
79-610-50-00-5137 SALARIES OVERTIME 25.72 3,219.96 10,000.00 32.1
------------------------- ------- ----
TOTAL PERSONNAL SERVICES 45,504.7.9 228,260.10 477,500.00 47.8
PROFESSIONAL SERVICES
79-610-61-00-5320 MASTER PLAN / COMMUNITY SURVEY 0.00 0.00 2,709.00 0.0
-------------------------- --------
TOTAL PROFESSIONAL SERVICES 0.00 0.00 2,709.00 0.0
CONTRACTUAL SERVICES
79-610-62-00-5405 PARK CONTRACTUAL 1,200.00 12, 856.40 26,000.00 49.4
79-610-62-00-5408 MAINTENANCE-EQUIPMENT 423.87 3,023.16 10,000.00 30.2
79-610-62-00-5417 MAINTENANCE-PARKS 125.00 12,948.47 55,000.00 23.5
79-610-62-00-5421 WEARING APPAREL 0.00 744.80 9,000.00 8.2
79-610-62-00-5434 RENTAL-EQUIPMENT 0.00 1,440.27 4,000.00 36.0
79-610-62-00-5438 CELLULAR TELEPHONE 0.00 1,393.57 5,000.00 27.8
79-610-62-00-5445 LEGAL EXPENSES 605.50 7,026.05 7,200.00 97.S
--------------------------- -----------
TOTAL CONTRACTUAL SERVICES 2,354.37 39,432.72 116,200.00 33.9
PROFESSIONAL DEVELOPMENT
79-610-64-00-5604 TRAINING & CONFERENCE 0.00 745.00 4,500.00 16.5
79-610-64-00-5605 TRAVEL EXPENSE 20.80 20.80 1,550.00 1.3
------------------------------------- --
TOTAL PROFESSIONAL DEVELOPMENT 20.B0 765.80 6,050.00 12.6
OPERATIONS
79-610-65-00-5802 OFFICE SUPPLIES 0.00 94.12 1,500.00 6.2
79-610-65-00-5804 OPERATING SUPPLIES 692.04 10,8].2,00 35,750.00 30.2
DATE: 11/07/2008 UNITED CITY OF YORKVILLE PAGE: 4
TIME: 09:49:46 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: PARKS & RECREATION
FOR 6 PERIODS ENDING OCTOBER 31, 200B
FISCAL FISCAL $
ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
PARKS
EXPENSES
OPERATIONS
79-610-65-00-5815 HAND TOOLS 0.00 760.74 3, 500.00 21.7
79-610-65-00-5824 CHRISTMAS DECORATIONS 0.00 1,898.00 2,500.00 75.9
79-610-65-00-5825 PUBLIC DECORATION 0.00 0.00 1,500.00 0.0
---------------------------- --------------------------- -------------------
TOTAL OPERATIONS 692.04 13,564.86 44,750.00 30.3
RETIREMENT
79-610-72-00-6500 IMRF PARTICIPANTS 3,532.16 15,596.17 33,584.00 46.4
79-610-72-00-6501 SOCIAL SECURITY/MEDICARE 3,481.10 17,462.00 37,593.00 46.4
-----------------------------------°__-------------------------------------------
TOTAL RETIREMENT 7,013.28 33,058.17 71, 177.00 46.4
CAPITAL OUTLAY
79-610-75-00-7003 OFFICE EQUIPMENT 0.00 0.00 4,000.00 0.0
79-610-75-00-7701 FLOWERS/TREES (1, 500.00) (33.38) 6,000.00 (0.5)
-----------------------------------------------------
TOTAL CAPITAL OUTLAY (11500.00) (33.36) 10,000.00 (0.3)
OTHER OPERATING EXPENSES
79-610-78-00-9005 MERIT 0.00 0.00 16,500.00 0.0
-----------------------------------------
TOTAL OTHER OPERATING EXPENSES 0.00 0.00 16,500.00 0.0
TOTAL EXPENSES: PARKS 54,084.68 315,048.27 744,886.00 42.2
RECREATION
EXPENSES
PERSONNEL SERVICES
79-650-50-00-5107 SALARIES- RECREATION 43,785.88 192,023.77 359,525.00 53.4
79-650-50-00-5108 CONCESSION STAFF 360.38 8,498.77 8,000.00 106.2
79-650-50-00-5109 SALARIES- PRE SCHOOL 9,393.60 22,254.00 90,000.00 24.7
79-650-50-00-5136 SALARIES-PART TIME 0.00 0.00 39,110.00 0.0
79-650-50-00-5137 SALARIES- OVERTIME 0.00 0.00 350.00 0.0
DATE: 11/07/2008 UNITED CITY OF YORKVILLE PAGE: 5
TIME: 09:49:46 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: PARKS & RECREATION
FOR 6 PERIODS ENDING OCTOBER 31, 2008
FISCAL FISCAL
ACCOUNT OCTOBER YEAR TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------ --------------------------------
RECREATION
EXPENSES
PERSONNEL SERVICES
79-650-50-00-5150 SALARIES- INSTRUCTOR CONTRACTU 13, 845.43 74,018.90 80,000.00 92.5
79-650-50-00-5155 SALARIES- RECORDING SECRETARY 102.35 1,429.48 2,750.00 51.9
------- - ------- --------- -------- -------- ------ ------ -----
TOTAL PERSONNEL SERVICES 67,487.64 298,224.92 579,735.00 51.4
CONTRACTUAL SERVICES
79 650-62-00-5408 MAINTENANCE SUPPLIES 53.49 2,639.65 5,500.00 47.9
79°650-62-00-5409 MAINTENANCE-VEHICLES 0.00 1,244.67 3,000.00 41.4
79-650-62-00-5410 MAINTENANCE-OFFICE EQUIPMENT 254.21 2,539.96 7,000.00 36.2
79-650-62-00-5426 YOUTH SERVICES GRANT EXPENSES 0.00 454.34 2,000.00 22.7
79-650-62-00-5435 ELECTRICITY 0.00 7,616.79 10,000.00 76.1
79-650-62-00-5437 TELEPHONE/INTERNET 0.00 559.24 1,500.00 37.2
79-650-62-00-5438 CELLULAR TELEPHONE 0.00 1,659.47 5,000.00 33.1
79-650-62-00-5445 PORTABLE TOILETS 0.00 2,732.69 6,000.00 45 5
79-650-62-00-5603 PUBLISHING/ADVERTISING 0.00 16,314.80 29,000.00 56.2
79-650-62-00-5605 BOOKS/PUBLICATIONS 0.00 288.16 422.00 68.2
--------------------------------------
TOTAL CONTRACTUAL SERVICES 307.70 36,049.77 69,422.00 51.9
PROFESSIONAL DEVELOPMENT
79-650-64-00-5600 DUES 0.00 75.00 2,750.00 2.7
79-650-64-00-5604 TRAINING AND CONFERENCES 0.00 1,020.00 4,500.00 22.6
79-650-64-00-5605 TRAVEL EXPENSE 20.80 20.80 1,550.00 1.3
--------------------------------------------
TOTAL PROFESSIONAL DEVELOPMENT 20.80 1,115.80 8,800.00 12.6
OPERATIONS
79-650-65-00 5802 OFFICE SUPPLIES 172.27 2,293.57 7,000.00 32.7
79-650-65-00-5803 PROGRAM EXPENSES 3,360.06 33,419.33 50,000.00 56.8
79-650-65-00 5804 OPERATING SUPPLIES 20.72 564.63 3,600.00 15.6
79-650-65-00-5805 RECREATION EQUIPMENT 0.00 1,624.07 10,000.00 16.2
79-650-65-00-5808 POSTAGE & SHIPPING (133.89) 6,692.16 7,800.00 85.7
79-650-65-00-5812 GASOLINE 0.00 2,604.24 5,000.00 56.0
79-650.65-00-5826 MILEAGE 0.00 107.06 400.00 26.7
79-650 .65 @00-5827 GOLF OUTING EXPENSES 0.00 21,457.33 20,200.00 106.2
DATE: 11/07/2008 UNITED CITY OF YORKVILLE PAGE: 6
TIME: 09:49:46 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: PARKS & RECREATION
FOR 6 PERIODS ENDING OCTOBER 31, 2008
FISCAL FISCAL
ACCOUNT OCTOBER YEAR-TO DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
RECREATION
EXPENSES
OPERATIONS
79-650-65-00-5828 CONCESSIONS 0.00 16,255.17 11,500.00 141.3
79-650-65-00-5833 HOMETOWN DAYS EXPENSES 1, 519.33 93,757.09 95,000.00 98.6
79-650-65-00-5840 SCHOLARSHIPS 0.00 430.50 6,825.00 6.3
79-650-65-00-5841 PROGRAM REFUND 447.00 6,197.91 9,000.00 68.8
TOTAL OPERATIONS
5,3B5.49 185,603.06 226,325.00 82.0
RETIREMENT
79-650-72-00-6500 IMRF PARTICIPANTS 4,083.42 16,241.58 29,676.00 54.7
79-650-72-00-6501 SOCIAL SECURITY/MEDICARE 4,890.64 20,510.91 45,003.00 45.5
-------- -----------------
TOTAL RETIREMENT 8,974.06 36,752.49 74,681.00 49.2
CAPITAL OUTLAY
79-650-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 154.85 3,400.00 4.5
-----------------------------------
TOTAL CAPITAL OUTLAY 0.00 154.85 3,400.00 4.5
OTHER OPERATING EXPENSES
79-650-78-00 9005 MERIT 0.00 0.00 14,381.00 0.0
79-650-78 00 9009 RESERVE 0.00 440.00 23, 168.00 3.3
-------------------------------------
TOTAL OTHER OPERATING EXPENSES 0.00 440.00 27,549.00 1.5
TOTAL EXPENSES: RECREATION 82,175.69 558,340.89 989, 912.00 56.4
TOTAL FUND REVENUES 104,960.28 964,532.21 1,763,798.00 54.6
TOTAL FUND EXPENSES 136,260.37 673,389.16 1,805,547.00 48.3
FUND SURPLUS (DEFICIT) (31, 300.09) 91,143.05 (41,749.00) (218.3)
DATE: 11/07/2008 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 09:50:04 DETAILED REVENUE & EXPENSE REPORT F YR: 09
ID: GL470002.WOW MONTH AC'T'UAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: RECREATION CENTER
FOR 6 PERIODS ENDING OCTOBER 31, 2008
FISCAL FISCAL #
ACCOUNT OCTOBER YEAR-TO DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
REVENUES
CHARGES FOR SERVICES
80-000-42-00-4200 MEMBERSHIP FEES 28,435.00 118,571.07 423,890.00 27.9
80-000-42-00-4210 GUEST FEES 287.00 4,889.00 7, 167.00 68.2
60-000-42-00-4220 SWIM CLASS 1,2130.00 7,033.00 20,000.00 35.1
80-000-42-00-4230 PERSONAL TRAINING FEES 1,626.00 5,223.00 18,750.00 27.B
80-000-42-00-4240 TANNING SESSIONS 139.00 564.00 7,500.00 7.5
80-000-42-00-4270 FEES FOR PROGRAMS 32, 919.50 47,170.17 125,000.00 37.7
80-000-42-00-4280 CONCESSIONS 821.33 3,285.41 11,666.00 28.1
80-000-42-00-4285 VENDING MACHINES 0.00 0.00 500.00 0.0
80-000-42-00-4286 RENTAL INCOME 47.00 1,050.75 4,333.00 24 .2
TOTAL CHARGES FOR SERVICES
--------------------65,554.83 187,786.40 618,806.00 30.3
MISCELLANEOUS
80-000-44-00-4400 DONATIONS/SPONSORSHIP 180.00 230.00 3,200.00 7.1
----------------------------------------- ------- ------- ------ ------
TOTAL MISCELLANEOUS 180.00 230.00 3,200.00 7.1
INTERGOVERNMENTAL
80-000-45-00-4550 GRANTS/SCHOLARSHIPS 0.00 0.00 1,000.00 0.0
--------------------------------------
TOTAL INTERGOVERNMENTAL 0.00 0.00 1,000.00 0.0
TOTAL REVENUES: GENERAL 65,734.83 186,016.40 623,006.00 30.1
EXPENSES
PERSONNEL SERVICES
80-000-50-00-5107 SALARIES- REC CENTER 3, 946.14 10,654.59 32,000.00 33.2
80-000-50-00-5109 SALARIES- PRESCHOOL 2,403.60 7,394.08 63,000.00 11.7
80 000-50-00-5136 SALARIES- PART TIME 13,181.26 35,974.66 114,515.00 31.4
80-000-50-00-5137 SALARIES- OVERTIME 146.50 952.90 2,000.00 47.6
80-000-50-00-5150 SALARIES- INSTRUCTORS 6,382.75 20,7135.00 8,000.00 259.8
TOTAL PERSONNEL SERVICES 26,062.45 75,761.23 219,515.00 34.5
DATE: 11/07/2008 UNITED CITY OF YORKVILLE PAGE: 2
TIME: 09:50:04 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: RECREATION CENTER
FOR 6 PERIODS ENDING OCTOBER 31, 2008
FISCAL FISCAL
ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
GENERAL
CONTRACTUAL SERVICES
80-000-62-00-5408 MAINTENANCE SUPPLIES 1,346.43 8,563.52 6,750.00 127.1
80-000-62-00-5410 MAINTENANCE- OFFICE EQUIP. 107.91 296.29 5,650.00 5 2
80-000-62-00-5416 MAINTENANCE- GENERAL 10.48 7,760.55 3,800.00 204.2
80-000-62-00-5426 GRANTS 0.00 0.00 1,000.00 0.0
80-000-62-00-5430 TOWEL RENTAL 20.00 20.00 900.00 2.2
80-000-62-00-5431 POOL REPAIR 123.41 252.75 1,240.00 20.3
80-000-62-00-5432 LEASE PAYMENT 17,500.00 87,500.00 175,000.00 50.0
80-000-62-00-5433 LICENSES/PERMITS 0.00 250.00 5,300.00 4.7
80-000-62-00-5434 POOL SUPPLIES 0.00 3,437.03 4,400.00 78 1
80-000-62-00-5435 ELECTRICITY 294.74 7,114.45 47,250.00 15.0
80-000-62-00-5437 TELEPHONE/INTERNET/CABLE 116.54 622.54 4,900.00 12.7
60-000-62-00-5438 CELLULAR PHONE 0.00 237.40 500.00 47.4
80-000-62-00-5439 PROPERTY TAX 0.00 0.00 0.00 0.0
80-000-62-00-5440 SECURITY 0.00 0.00 720.00 0.0
80-000-62, 00-5603 PUBLISHING/ADVERTISING 0.00 233.70 2,100.00 11.1
80-000-62 00-5605 BOOKS/PUBLICATION 0.00 4.00 100.00 4.0
TOTAL CONTRACTUAL SERVICES ---- --- 19,519.51--- -'- 116,312.23 259,610.00 44.8
PROFESSIONAL DEVELOPMENT
80-000-64-00-5600 DUES 0.00 85.00 900.00 9.4
80-000-64-00-5604 TRAINING & CONFERENCES 0.00 166.80 1,000.00 16.6
80-000-64-00-5605 TRAVEL EXPENSES 0.00 0.00 500.00 0.0
------------------------------------
TOTAL PROFESSIONAL DEVELOPMENT 0.00 251.80 2,400.00 10.4
OPERATIONS
80-000-65-00-5802 OFFICE SUPPLIES 0.00 4, 912.75 4,375.00 112.2
80-000-65-00-5803 PROGRAM EXPENSES 1,108.79 7,376.26 18,300.00 40.3
80-000-65-00-5804 OPERATING SUPPLIES 0.00 2,809.58 2,000.00 140.4
80-000-65-00-5805 RECREATION EQUIPMENT 353.95 2,339.69 10,000.00 23.3
80-000-65-00-5808 POSTAGE & SHIPPING 14.65 73.15 1,100.00 6.6
80-000-65-00-5812 GASOLINE 0.00 0.00 1,000.00 0.0
80-000-65-00-5826 MILEAGE 0.00 0.00 300.00 0.0
80-000-65-00-5828 CONCESSIONS EXPENSES 335.00 2,051.13 9,000.00 22.7
60 000-65-00-5840 SCHOLARSHIPS 0.00 0.00 1,000.00 0.0
DATE: 11/07/2008 UNITED CITY OF YORKVILLE PAGE: 3
TIME: 09:50:04 DETAILED REVENUE & EXPENSE REPORT F-YR: 09
ID: GL470002.WOW MONTH ACTUAL W/FYTD AND FY BUDGET W/VARIANCE
FUND: RECREATION CENTER
FOR 6 PERIODS ENDING OCTOBER 31, 2008
FISCAL FISCAL
ACCOUNT OCTOBER YEAR-TO-DATE YEAR COLLECTED/
NUMBER DESCRIPTION ACTUAL ACTUAL BUDGET EXPENDED
------------------------------------------------------------------------------------------------------------------------------------
GENERAL
EXPENSES
OPERATIONS
80-000-65-00-5841 PROGRAM REFUNDS 88.00 93.00 4,000.00 2.3
80-000-65-00-5842 MEMBERSHIP REFUNDS 50.00 288.00 0.00 (100.0)
------ ------- ---
TOTAL OPERATIONS 1, 950.39 19,943.56 51,075.00 39.0
RETIREMENT
80-000-72-00-6500 IMRF 446.41 1,281.01 3,801.00 33.7
80-000-72-00-6501 SOCIAL SECURITY 1,993.81 5,795.84 12,348.00 46.9
-----------------------------
TOTAL RETIREMENT 2,440.22 7,076.85 16,149.00 43.8
CAPITAL OUTLAY
60-000-75-00-7002 COMPUTER EQUIP & SOFTWARE 0.00 22,277.84 16,500.00 135.0
80-000-75-00-7003 OFFICE EQUIPMENT 0.00 0.00 2,500.00 0.0
80-000-75-00-7500 PHONE SYSTEM 0.00 6, 074.00 8,300.00 73.1
--------------------------------
TOTAL CAPITAL OUTLAY 0.00 28,351.84 27,300.00 103.8
TRANSFERS
60-000-99-00-9979 TRANSFER TO PARKS & REC 0.00 11,739.25 46,956.00 25.0
--------------------------- --------- ---
TOTAL TRANSFERS 0.00 11,739.25 46,956.00 25.0
TOTAL EXPENSES: GENERAL 49, 972.57 259,436.76 623,005.00 41.6
TOTAL FUND REVENUES 65,734.83 188,016.40 623,006.00 30.1
TOTAL FUND EXPENSES 49,972.57 259,436.76 623,005.00 41.6
FUND SURPLUS (DEFICIT) 15,762.26 (71,420.36) 1.00 (2036.0)
DATE: 11/07/2008 UNITED CITY OF YORKVILLE PAGE: 1
TIME: 09:51:36 DETAILED BALANCE SHEET F-YR: 09
ID: GL450000.WOW
FUND: REC. CENTER IMPROVEMENT FUND
FOR 6 PERIODS ENDING OCTOBER 31, 2008
BALANCE NET NET BALANCE
ACCOUNT DESCRIPTION 05/01/08 DEBITS CREDITS 10/31/08
---------------------------------------------------------------------...-w_._------------------------------------ ----------------------
ASSETS
CASH
96-000-10 00 ,1010 CASH IN BANK-80947700 0.00 100,026.00 44,216.14 55,809.86
----------------------------------------------------------------------
TOTAL CASH 0.00 100, 026.00 44,216.14 55,B09.86
INTERFUND
96-000-25-00-2596 INTERFUND 96 0.00 0.00 0.00 0.00
-------------------------------------------------------------------------------
TOTAL INTERFUND 0.00 0.00 0.00 0.00
-------------------------------------- -
TOTAL ASSETS 0.00 100,026.00 44,216.14 55,809.86
------------------------------------------------------------------------------------------------------------------------------------
--------- -----------------------------------------------------------------
LIABILITIES AND FUND EQUITY
LIABILITIES
PAYABLES
96-000-21-00-2120 REC CENTER IMPROVEMENTS 0.00 44,216.14 100,000.00 55,783.86
96-000-21-00-2121 INVESTMENT INCOME 0.00 0.00 26.00 26.00
TOTAL PAYABLES -`- - 0.00 44,216.14 100,026.00 55,809.66
TOTAL LIABILITIES - 0.00 44,216.14 100,026.00 55,809.86
FUND EQUITY
CAPITAL
96-000-30-00-3000 FUND BALANCE 0.00 0.00 0.00 0.00
-------------------------------------------------------------------------------
TOTAL CAPITAL 0.00 0.00 0.00 0.00
------------------ -
TOTAL FUND EQUITY 0.00 0.00 0.00 0.00
------------------------------------------------------------------------------------------------------------------------------------
TOTAL LIABILITIES AND FUND EQUITY 0.00 44,216.14 100,026.00 55,809.86
------------------------------------------------------------------------------------------------------------------------------------
-------------------------------------------------------------------------------
MEMORANDUM
TO: Yorkville I ar Board
FROM: Dave Ilo e, Dir of Parks and Recreation
RE: Old Business
DATE: November 10, 2008
REC CENTER REPORT& CAPITAL IMPROVEMENT QUOTES
This is a standing agenda item for staff to inform board on REC Center progress including
capital improvements and price quotes and to approve quotes if necessary.
PARK AND RECREATION DEPARTMENT MASTER PLAN
The Park and Recreation Master Plan was approved by City Council on October 28, 2008. A
few minor revisions were requested by the Council. In addition to discussing the revisions with
the Park Board, Staff will also bring all pages that have been revised to the Park Board meeting
so binders can be updated. Staff will also be providing a digital CD to the Park Board. Please
bring your Park and Recreation Department Master Plan binders to the meeting.
YYBSA AGREEMENT DISCUSSION FOR 2009
A meeting held on October 31, 2008 with YYBSA officers produced an understanding
concerning a fee proposal for the 2009 season. A 2009 draft agreement and the athletic field use
policies and procedures is provided for park board review and discussion. Changes to the
proposed 2009 agreement and policies and procedures are highlighted. Staff is seeking the Park
Board's approval or further input if necessary.
DRAFT
AGREEMENT
UNITED CITY OF YORKVILLE
YORKVILLE PARKS AND RECREATION DEPARTMENT
and
YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION
This agreement is made and entered into this day of 2009, by and between THE
UNITED CITY OF YORKVILLE an Illinois municipal corporation(the"city"), and the YORKVILLE
YOUTH BASEBALL 1 SOFTBALL ASSOCIATION, an Illinois not-for-profit corporation (the
"Association").
WITNESSETH
WHEREAS, the city is the owner of certain fields and parks (the "parks") which the
Association wishes to utilize from time to time with the prior written permission from the city and the
city wishes to accommodate the Association's use of the parks on the terms and conditions set forth
herein.
NOW, THEREFORE, in consideration of the covenants and agreements hereinafter
contained, it is mutually agreed by and between the parties hereto as follows:
1. Use of Parks by the Association. The city agrees to permit the Association to utilize certain
parks designated by the city at those times that are mutually acceptable to each of the parties
for a term. commencing April 1, 2009 and ending September 30, 2009. The parties agree that
the Association's use of the parks designated by the city shall be nonexclusive. The
Association's use of the parks designated by the city shall be subject to the city's ordinances,
policies and direction of the city's officers and as otherwise hereinafter provided. Master
Schedules must be submitted to the city for use of the fields, inclusive of rain dates by March
1, 2009. Schedules will be approved by the city based on availability.
2. Use. The Association agrees to adhere to the approved athletic field reservation policy.
Furthermore, by using the parks and fields of the city, the Association agrees to adhere to all
city ordinances, use policies and procedures while in the parks and fields.
3. Fees. A fey:equal to the amount of S1 0 per I?jsyer fc)r all re6stered players of YYBSA that
use city owned fells and facilities shall be laid by YYRS'A to the city according.to thy:
following payilicni :;i;hedule: 60% by Mari h 1, 29, l t14/, key April 1, 2009, 10%by May 1;
2009, 10%by June 1, 2009, and 10%by.July 100 1. 2009, YYBSA registration.records for 2009
shs.l1. be used to determine the total f�c to be paid to the ciry, with said records b Bing open for
city;review upon request.
Fees for 2009 described herein shall be applied toward maintenance costs of the fields and
fac ilitics to be used by the Association in.2009..The fees exclude certain tournaments which
have a.separate fee structure.
The city Parks and Recreation Depamnent agrees to inform the Association by September 30a
2.109 of its intent to charge a maintenance fee and its amount for the 2010 season. The fee is to
be applied toward the maintenance costs of the fields and facilitioS to be ased by the ry
Association in 2 0 10, excluding carts n tournaments ,vliich have a separate fee, structure. The
intent to charge this fee and its amount -mill be. proposed in the 2010 Agreement between the
city and thL,Ass ociadon and is subject to.ap�roval�y L�Ze City Council
4. Maintenance Standards. In agreeing to use the city parks the Association agrees to
participate in completing the routine maintenance items while using the parks.
• Inspect the fields prior to use daily
• Litter control through daily collection when scheduled use by the Association
• Immediately reporting of any damages and/or maintenance concerns to the City.
FURTHERMORE, The city agrees to prepare the fields/parks prior and throughout the
season to maintain quality conditions for use.
The city shall maintain the right to add, delete or modify maintenance procedures as deemed
necessary.
The responsibility of the common areas and turf will be the responsibility of the city unless
otherwise identified
5. Insurance
The Association shall maintain commercial general liability (CGL) and commercial umbrella
liability insurance with a limit of not less than $2,000,000 for each occurrence. If such
insurance policy contains a general aggregate limit, it shall apply separately to this Agreement.
i. Occurrence basis coverage. This CGL and umbrella insurance shall be written on an
occurrence basis and shall cover liability arising from premises, operation, independent
contractors, products-completed operations, bodily and personal injury, property
damage, as well as liability assumed by the Association under this Agreement.
ii. Additional insured. The city shall be named as an insured under the CGL and
umbrella insurance using an additional endorsement to the city for claims arising out of
or as result of this Agreement.
iii. Waiver of subrogation. The Association waives all rights against the city for recovery
of damages to the extent these damages are covered by the CGL or commercial
umbrella liability insurance maintained pursuant to this Agreement.
B. Delivery to city of certificates. Within 10 days from the start date of this Agreement, the
Association shall furnish the city with copies of its current certificates of insurance
documenting each such policy along with the additional insured endorsements required in this
section.
C. Cancellation. All such insurance provided for herein shall be non-cancelable, except upon
30 days' prior written notice to the city, and shall contain the following endorsement (or its
equivalent) and shall appear on the policies respective insurance certificates:
It is hereby understood and agreed that this insurance policy may not be
canceled by the surety or the intention not to renew be signed by the surety until
30 days after receipt by the city of Yorkville by registered mail of written notice
ofsuch intention to cancel or not to renew.
D. No Limitation on liability. The minimum amounts set forth in this Agreement for
such insurance shall not be construed as a limitation or satisfaction of the Association's
liability, including indemnification, to the city under the Agreement as to the amount of such
insurance.
E. No Waiver. The failure or delay of the city at any time to require performance by the
Association of any provision of this section, even if known, shall not affect the right of the city
to require performance of that provision or to exercise any right, power or remedy under this
Agreement, and any waiver by the city of any breach of any provision in this section shall not
be construed as a waiver of any continuing or succeeding breach of such provision, a waiver of
the provision itself, or a waiver of any right,power or remedy under this Agreement.
F. Primary coverage. The coverage shall apply as primary coverage with respect to any o
other insurance or self-insurance program afforded to the city. There shall be no endorsement
or modification of this coverage to make it excess over other available insurance / coverage;
alternatively, if the CGL and umbrella, excess of reinsurance states that it is pro rata, it shall be
endorsed to be primary with respect to the city.
6. Liability,Indemnification and Waiver
A. Assumption of liability. Except as specifically provided by law or this Agreement, the
city assumes no liability or responsibility for any injury to or death of any person or persons
including officers and employees of the Association and participants in the Association's
program and activities or any other person and assumes no liability or responsibility for any
damage to property sustained by any person(s). In addition the Association will report all
injuries to the city within 24 hours.
B. Indemnification. To the fullest extent permitted by law, the Association will defend,
indemnify and hold the city harmless from all claims arising directly or indirectly from or in
connection with (i) the conduct or management of the programs and activities of the
Association; (ii) any act, omission or negligence of the Association or any of its directors,
officers, agents, employees, invitees or contractors of the Association; (iii) any accidents,
injury or damage whatsoever occurring on or at the parks arising from, directly or indirectly,
the use of the parks by the Association or any of its directors, officers, agents, employees,
invitees or contractors, as well as participants in the Association's programs and activities
except to the extent of any negligent or wrongful act or omission of the city. However, this
limitation shall not in any way limit the Association's duty to defend the city.
C. Defense of City. In the event any claims shall arise, the Association shall defend and
pay any judgment or settlement against the city in such claims. The city shall tender the
defense to the Association. The Association and the city shall mutually agree to counsel to
defend of such claims. The city, in its sole discretion, may participate in the defense of such
claims at the Association's sole expense,but such participation shall not relieve the Association
from its duty to defend and to pay any judgment or settlement against the city in such claims.
Except where a settlement completely and forever releases the city from any and all liabilities
without financial contribution by the city or its insurer, the Association shall not agree to any
settlement of the claims without the city's approval.
D. Waiver of defenses. In any and all claims against the city or any of its agents or
employees the indemnification obligation under this paragraph shall not be limited by any
limitation on the amount or type of damages, compensation or benefits payable by or for the
Association under applicable law. The Association waives all defenses available to the
Association which limit the amount of the Association's liability to the city.
7. No AIteration. The Association shall not make structural improvements, changes or alteration
to the parks without first obtaining the written consent of the city. Any improvements to the
parks will be through a do-nation to the city, and therefore become the property of the city.
8. No Assignment, The Association shall not assign its interest in this Agreement without
obtaining the written consent and approval of the city.
9. Binding upon successors. This Agreement shall be binding upon the successors and assigns
of the parties hereto.
10. Reimbursement for increased insurance costs. Any increase of insurance premium on the
parks resulting for such use by the Association shall be paid for by the Association.
11. Integration of all terms into Agreement. This Agreement contains all of the terms,
conditions and agreements between the parties hereto and no amendments, additions or changes
hereto shall be valid unless attached hereto in writing and signed by the city and the
Association. Failure to abide by the policies and rules set forth in this agreement could result in
additional fees assessed to the Association and/or loss of privileges regarding the use of parks
and fields.
IN WITNESS WHEREOF, the parties hereto have, the day and year first above written,
signed and executed this Agreement by virtue of authority given and granted by the respective
corporate authorities of the parties hereto.
THE UNITED CITY OF YORKVILLE
By:
Mayor, United City of Yorkville
By:
Park and Recreation Board
YORKVILLE YOUTH BASEBALL/SOFTBALL ASSOCIATION
By:
President
Attest:
Representative
11. 13108 DRAFT agreement.2009.doe
UNITED CITY OF YORKVILLE
PARK AND RECREATION DEPARTMENT
ATHLETIC FIELD RESERVATION POLICY
The Athletic Field Reservation policy of the United City of Yorkville has been established to provide a
systematic method by which athletic fields (baseball, softball and soccer) may be reserved by the
residents of the community. A reservation is not required for athletic field use for occasional play or
pick up games. For league play (which includes multiple days, or week play for both games and
practices) a permit is required and will guarantee use for the dates and times specified on the permit.
Objective
• To provide maximum utilization of athletic fields through centralized scheduling
• To provide an impartial distribution of athletic fields to the various community groups who
wish to reserve fields.
• To plan cooperatively with other community agencies to enhance individual and group
recreational needs.
• To provide recreational activities which take into consideration the needs of the community.
• To provide the best possible maintenance of athletic fields using available manpower and
monetary resources.
RENTAL CATEGORIES
Category A Government and non-profit organization which are located within the United City of Yorkville.
Category B Private groups and individuals which are comprised of predominately (at least 80%) United
City of Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the United City of
Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification
(Category B).
Category F Business or corporations which are located outside of the United City of Yorkville boundaries.
Athletic Field Use Priorities
When scheduling reserved use of athletic fields, the following priorities shall be established:
1. United City of Yorkville Park and Recreation sponsored programs
2. Yorkville School District
3. Youth Leagues that have approved cooperative agreements with the City of Yorkville.
4. Other athletic programs within the community requesting to
reserve an athletic field(s) on a seasonal basis.
5. Private groups or individuals requesting to reserve an athletic field(s) on a single
or multiple dates.
6. Other
1
Resident groups (groups with 80% or more United City of Yorkville residents) shall be given priority
over non-resident groups. The 80% residency requirement shall be calculated based on the total
number of people using the field.
Athletic fields may be used on a drop-in basis by any group or individual without a reservation on a
first come first serve basis. Drop-in use is limited to 2 hours and does not include any organized
league games. Groups or individuals with an approved reservation or permit and City programs will
have priority use.
In case of inclement weather, the United City of Yorkville Park and Recreation Department shall make
the final decision regarding playability of all fields.
Request for Athletic Field Reservation
Organizations, groups and individuals desiring to reserve athletic fields shall complete the standard
application for athletic field reservation. In addition, organizations, groups, and individuals shall be
required to submit the following with the application form:
• A certificate of insurance—co-naming the United City of Yorkville as an additional insured,
Assumption of liability, and Waiver of subrogation
• The team roster(s)with addresses and signed waiver forms from each player or guardian.
• The Recreation Department may request additional information from the desired individual or
groups if it is considered to be in the best interest of the City or necessary to make a decision
regarding the use of a field.
Reservation requests shall be approved beginning on the following dates:
Spring Season(March—May) March 1st
Summer Season (June—August) April 15th
Fall Season (September—November) July 15"
Tournament Schedule - beginning Dec. 1"
(due from YYBSA by Nov. 30`h)
Holiday Maintenance Schedule
It will be at the discretion of the Superintendent of Parks on a case by case basis as to the availability
of field preparation on a holiday or holiday weekend.
2
TOURNAMENT ATHLETIC FIELD RESERVATION
Any groups wishing to host a tournament shall have an approved athletic field reservation prior to
submitting a bid to host a tournament. Applications for Tournament requests may be submitted
beginning Dec. 1st for the general public. The scheduling and approval is on a first come, first serve
basis.
A. MAJOR TOURNAMENTS
Athletic field reservation requests for major tournaments shall be submitted beginning Dec. 1st.
Major tournaments shall include, but are not limited to, national, regional and state tournaments.
B. SMALL TOURNAMENTS
Athletic field reservation requests for small tournaments shall be submitted in writing at least forty five
(45) days prior to the tournament date, with a response from the Park and Recreation Department
guaranteed at least thirty(30) days prior to the tournament date. Small tournaments shall include, but
not limited to, city-wide or county tournaments.
C. SPECIAL REQUESTS
Any special tournament requests for any variances shall be submitted in writing along with the athletic
field reservation request. Special tournament requests shall include,but are not limited to,use of field
lights, fundraising activities, extended park hours use,use of a public address system, admission
charges, additional bleachers, additional field maintenance,use of temporary fencing, and water or
electrical access.
D. PROCEDURE
Written requests for tournament athletic field reservations and special requests shall be submitted to
the Recreation Department according to the deadlines listed above. In addition, certificate of
insurance, team rosters and signed waiver forms for each player participant shall be submitted to the
Recreation Department at least one week prior to the tournament date. Athletic field reservation
requests shall be approved by the Recreation Department. Special tournament and use requests shall
be approved by the Park Board.
The group or organization requesting the use of the fields for tournament use is responsible for all
participant and players conduct while on the fields, park, surrounding areas including parking lot. All
players attending a tournament or other uses of the athletic fields should adhere to the GENERAL
POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE
PARKS, FIELDS AND FACILITIES. Any violation of these policies can impact the current and
future uses of all City fields and / or facilities. Furthermore, the group assumes all responsibility for
the repair or replacement of damage as a result of misuse of the field, equipment or park amenities.
3
GENERAL POLICIES AND PROCEDURES FOR USE OF THE UNITED CITY OF YORKVILLE
PARKS, FIELDS AND FACILITIES
• No equipment or permanent signage will be added or installed to the park without the permission of the
United City of Yorkville Park and Recreation Department.
• No ball hitting or pitching into fences or dugouts is allowed, with the exception of light weight plastic
practice balls.
• Each party will report any damage and or maintenance concerns to the park department immediately.
• Coordination of work involving the park department staff or use of the equipment will generally require
a two-week notice,for scheduling purposes.
• Only approved maintenance vehicles are allowed on grass. Vehicles are not allowed on the fields
proper.
• All requests for use of fields,of park(s) or facilities must be in writing. Leagues,tournaments,and
events must be,approved by the Parks a+id Recreation Department:
• Each group must complete a checklist ensuring that the fields, park(s) or facilities are in acceptable
condition after their scheduled use. This form must be turned into the Park and Recreation Department
at the end of the season or maintenance obligation.
• Due to the scheduling or early setups for the other functions, all groups and organizations are requested
to use only the area, field,er park or facility that has been assigned to them.
• No group may meet in the United City of Yorkville parks that practices discrimination in any manner, or
partisan political activities of any kind. Non-partisan public meetings and information forums are
permitted.
• No intoxicating liquor or persons under the influence of alcohol or drugs shall be allowed on the
premises. Failure to follow this rule will result in forfeit of deposit, assessed damage fees and/or
immediate revoking of use privileges. rely. Recreation and Park Department staff as well as
the Yorkville Police Department may be patrolling and monitoring the event at the discretion of the
United City of Yorkville staff.
• Groups using the United City of Yorkville parks, fields, buildings or facilities are responsible for litter
control and pick up. Damage or excessive litter may result in a loss of privileges and use.
• Groups may not use the fields or parks when the weather conditions are dangerous or when the field
conditions are not acceptable. All groups must adhere to the inclement weather practice for field
conditions; (no standing water, saturated turf conditions, or times when safety is a concern).
• Loud, obnoxious behavior: dlnr profanity among gru pa using fields, parks and facilities will not be
tolerated and may result in immediate revoking of use privileges.
• Groups must adhere to all city ordinances, policies and procedures when using the facilities, parks and
fields. (Sign Ordinance, Building Rental Policies, Lightening Prediction Policy, and weather warning
alarm system, and any other city guidelines that pertain to the use of City Owned property).
• When ball field lights are utilized, a park and recreation department employee, tournament director, or
the representative of a private rental, will be the designee for acquiring the key for the electrical box and
4
turning lights on and off according to posted instructions and for unlocking and locking the bathrooms.
The use of lights will require the payment of a fee to offset electrical costs. In addition, a refundable
deposit may be required prior to the beginning of the season or event, which can be forfeited for
unauthorized or inappropriate use of the lights. Lights may not be on past 10PM Sun. — Thurs.,
10:30PM Fri., Sat.
• Many of the Ci�Vs fie[as, parks, �)ii l facilities are in clo8c proximity to residen.ti'li dwellings. Groups
utilizing these recreational r6ture� inust,be respectful of ne-5ghbors or risk i nmediate revoking of use
privileges.
ATHLETIC FIELD RESERVATION FEES
A. Establishment
The Park Board shall annually (based on fiscal year) recommend fees for the reserved use of athletic
fields based on the premise that fees charged shall be used to partially offset the cost of maintaining
and upgrading the city's athletic fields. Fees shall be established in the following categories:
1. Soccer Fields and football fields
2. Baseball and softball fields, daylight use
3. Baseball and softball fields, night use with lights[
4. Resident,non-resident and commercial use fees
5. Single or multiple and seasonal use fees
6. Tournament use
7. Special use
B. Resident/Non-Resident Users
To qualify for resident fees a group shall consist of 80% or more residents of the United City of
Yorkville, City boundaries. The 80% residency requirement shall be calculated based on the total
number of players using the field, not just on the group requesting use of the field. Residency shall be
determined based on the home address of the individuals as opposed to the business address or the
address of other family members. The Parks and Recreation Department may waive the residency
requirement if it is considered to be in the best interest of the City.
C. Commercial Users
Any group reserving an athletic field for profit making purposes shall be charged the commercial fee.
D. Waiver of Fees to School District, private school groups, or youth organizations.
Public and parochial schools that provide school facilities to the City of Yorkville at no charge shall
have free reserved use of City athletic fields. These schools shall provide their own setup of athletic
fields including, but not limited to, lining,base set-up and hand raking. Should these schools wish to
reserve an athletic field at night with lights, the established lighting costs shall be paid by the school.
The Parks and Recreation Department may give consideration to the waiver or partial waiver of fees
for youth organizations who are party to a cooperative agreement with the City.
E. Payment of Fees
5
Groups reserving an athletic field on a seasonal basis shall be billed by the Parks and Recreation
Department with payment expected according to the following schedule: one half by the first usage
date, and one half by the midpoint of the season. At the end of the season, adjustments will be made
and either an additional billing or a refund of fees paid in excess will occur, whichever is necessary.
A 20% deposit shall be required to guarantee the reservation.
Groups or individuals reserving athletic fields on a single or multiple use basis, shall be required to pay
the established fee at least two weeks prior to the date reserved. A permit shall be issued upon payment
of the fee. Tournament Fees shall be paid in full at the time of written request to secure the
dates.
Payment of fees shall be made at the Parks and Recreation Department Administration Office 201 W
Hydraulic St. (old Post Office).
F. Security Deposit
A security deposit will be required per event, tournament or program. The amount will be $100 per
day (no lights) or$150 per day(with lights), to a maximum of$500. The deposit may be forfeited for
incidents such as,but not limited to, those described below:
If an athletic field is damaged due to improper use by the group or individual and requires more
than normal maintenance and/or repair to be restored to its original condition, the group or
individual shall be charged the amount necessary to cover the cost of the required maintenance
and/or repair. If the security deposit does not cover the cost of the damage, an additional
charge will be assessed.
The need for excess clean-up above and beyond normal use.
Unauthorized or inappropriate use of lights.
Barring an incident warranting the forfeiture of part or all of the security deposit, a full refund of the
security deposit shall be paid within thirty(30) days following the event,program or league.
G. Refund of Fees
A full or half refund of athletic field reservation fees may be granted for the following reasons:
If the group or individual provides written notification of cancellation to the Parks and Recreation
Department at least two weeks prior to the date reserved—full. Less than two weeks notice, no refund
will be given.
If the Parks and Recreation Department staff feels that the athletic field is in unplayable condition and
the game is cancelled and cannot be rescheduled—half.
The amount of refund is determined when the cancellation occurs. The game(s) can be rescheduled for
no additional charge.
6
Athletic Fees. Attached fee schedule. The fee schedule will be reviewed and adjusted annually based
on fiscal expenses. Fees charged shall be used to partially offset the cost of maintaining and upgrading
the city's athletic fields. All fees are subjected to changing without notice.
ATTACHMENT
ATHLETIC FIELD RESERVATION POLICY
Fiscal Year 2008 —2009
ATHLETIC FIELD RESERVATION FEES
The fee schedule will be reviewed and adjusted annually based fiscal expenses. Fees charged shall be
used to partially offset the cost of maintaining and upgrading the City's athletic fields. All fees are
subjected to changing without notice.
Category A Government and non-profit organization which are located within the United City of Yorkville.
Category B Private groups and individuals which are comprised of predominately(at least 80%)United
City of Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the
United City of Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident classification
(Category B).
Category F Business or corporations which are located outside of the United City of Yorkville boundaries.
DAILY FEES: (per field use)
Ctg A Ctg B Ctg C Ctg D Ctg E Ctg F
0-2 hours $10.00 $10.00 $20.00 $30.00 $40.00 $40.00
2-4 hours $15.00 $15.00 $25.00 $40.00 $50.00 $50.00
4-6 hours $20.00 $20.00 $30.00 $45.00 $60.00 $60.00
6-8 hours $25.00 $25.00 $35.00 $50.00 $70.00 $70.00
Fees are based on a"per field basis"without usage of lights.
PREPARATION OF FIELDS - additional fee
Baseball/softball field prep—includes bases, fine dragging and lining (one prep per day).
Weekday $25.00 per day
Weekend $35.00
Soccer field prep - includes nets, lining of the field
Weekday $30.00
Weekend $40.00
Lights—additional fee
Weekday $25.00 per hour per field
Weekend $25.00 per hour per field
7
SPECIAL USE
Water or electrical access $20.00 additional. Must supply your own extension cords.
Please reference the concession stand 1 vendor operation policy for special use request and
tournaments.
SEASONAL(Lone Term) USE11\4AINTENANCE FEES:_
To be determined for each organization and based on their requests,per Athletic Reservation Fee
Schedule
The I-earl-s and Recreation bepartmont niay giv e.cclnsade:ration to the establishment of seasonal (long
term) Use/Maintenance e of fir youth or auizafioiis who are parity to_a coopgrative,agr�ernent with;
the City,
8
TOURNAMENT FEES
BASEBALL 1 SOFTBALL FIELDS
PACKAGE 1 (Premiere package) Rental Fee wl Lights: $900 w/o Lights: $800
Includes:
■ Rental Time: Friday 6:00 pm through Sunday 10:00 pm
■ 3 fields -Friday through Sunday
0 Fields will be prepared on Friday, Saturday and Sunday.
■ Additional dragging and lines between games and before Championship game
■ Lights available from 6:00 pm— 10:00 pm Friday through Sunday
*Hours maybe flexible with approval from the Parks and Recreation Dept.
Games will NOT start before 9:OOam
PACKAGE 2 (Basic package) Rental Fee wl Lights: $700 w/o Lights: $600
Includes:
■ Rental Time: Friday 6:00 pm through Sunday 10:00 pm
■ 3 fields -Friday through Sunday
■ 1 prep (includes; bases, fine drag and lining) at beginning of day on Friday and Saturday,
Sunday.
■ prep for Championship field final game
0 Lights available from 6:00 pm— 10:00 pm Friday through Sunday.
*Hours may be flexible with approval from the Parks and Recreation Dept.
Games will NOT start before 9:OOam
PACKAGE 3 (Limited package) Rental Fee wl Lights: $500 w/o Lights: $400
Includes:
■ Rental Time: Friday 6:00 pm through Sunday 6:00 pm
■ 3 fields on Friday and Saturday - 2 fields on Sunday
■ 1 prep (includes;bases, fine drag and lining) at beginning of day on Friday and Saturday,
Sunday.
= prep for Championship field final game
■ Lights available from 6:00 pm— 10:00 pm Friday through Saturday,no lights on Sunday.
*Hours may be flexible with approval from the Parks and Recreation Dept.
Games will NOT start before 9:OOam
9
APPLICATION FORM
ATHLETIC FIELD RESERVATION
UNITED CITY OF YORKVILLE PARKS AND RECREATION DEPARTMENT
Reservation requests shall be approved beginning on the following dates:
,Spring Season(March—May) March 1st
Summer Season(June--August) April 15th
Fall Season(September--November) July 15"h
Tournament Reservations -begins Dec. I"
Please indicate type of Group requesting use of athletic field by circling the appropriate category
Category A Government and non-profit organization which are located within the United City of
Yorkville.
Category B Private groups and individuals which are comprised of predominately(at least 80%)
United City of Yorkville residents.
Category C Business or corporations which are located within the United City of Yorkville boundaries.
Category D Governmental and non-profit organizations which are located outside the United
City of Yorkville boundaries.
Category E Private groups and individuals who do not fall into the predominately resident
classification(Category B).
Category F Business or corporations which are located outside of the United City of Yorkville
boundaries.
Group or Individual Name
Contact Person: Address
Home Phone: Work Phone: Email
FIELDS, DATE(s)/TIME(s)
REQUESTED:
Special Use requests (lights, concessions, water, electrical, other).
In order complete the athletic field request,the following documents must be forwarded to the
Recreation Department:
A certificate of insurance with minimum coverage of$2,000,000 aggregate—co-naming the United City of
Yorkville as an additional insured, Assumption of liability, and Waiver of subrogation.
The team roster(s)with addresses and signed waiver forms from each player or guardian.
OFFICIAL USE
Addition information requested
Reservation Amount Deposit amount
Date of Request Date Received
Staff Initials Approved/Denied
Refund Requested Field(s)Assigned
10
MEMORANDUM
TO: Yorkvill Park oard
FROM: Dave 6 e, Dir toy of Parks and Recreation
RE: New B siness
DATE: November 10, 2008
PARK NAMING REQUESTS.
Four requests for park names have been submitted to Park Board for consideration as described
in the Park Naming Policy. A copy of the policy and updated list of parks needing names is
included in the background information.
IAPD CREDENTIALS
As an IAPD member, the Yorkville Park Board must approve the IAPD Credential Certificate
and name a representative to vote on behalf of the Park Board on IAPD matters at the annual
meeting. In past years, the Park Board has approved staff members attending the IAPD annual
meeting to cast these votes. Staff will be looking for Park Board direction in light of the
likelihood of budget constraints restricting staff involvement at the IPR State Conference in
2009.
I
YDRKt/llJ!E
PARKS RECREATION
PARKS NAMING APPLICATION
YORKVILLE PARKS AND RECREATION DEPARTMENT
20 1 WEST HYDRAULIC STREET -YORWILLE, IL 60560
. PHONE 630-553-4357 - FAx 630-553-4360
tl ` O Y R
PERSON COMPLETING APPLICATION 4"-T_ ALLEN
ON BEHALF OF (PERSON OR ORGANIZA-FION) �
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ADDRESS OF PERSON COMPLETING APPUCATION /! I / _ S / ��-+- l_.
HOME PHONE NUMBER D 2�0WORK EMAIL ~�
SUGGESTED NAME b E UL S G N P A
PARK, LOCATION, FACILITY TO BE CONSIDERED FOR NAMING �6 i/9_ FE PI M k / I
PLEASE EXPLAIN WHY THIS NAME SHOULD BE CONSIDERED (PLEASE USE BACK OF APPLICATION TO ATTACH ADDITIONAL SHEETS IF NECESSARY).
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IF NAMING AFTER A PERS�OM PL-E�A}S�E VERIFY THAT THE PERSON OR HIS IMMEDIATE SURVIVING FAMILY HAVE BEEN CONTACTED;
PERSON CONTACTED V J` I T I v OL S O/" PHONE NUMBER
DATE GONTAC"?1;D BY WHOM
OFFICIAL USE
DATE RECEIVED STAFF INITIALS
REQUEST VERIFIED BY STAFF
SCHEDULE FOR PARK BOARD REVIEW DATE ACTION
CITY COUNCIL DATE ACTION
DEDICATION NAME ON SIGNAGE
LOCATION OF PARK, FACILITY, BUILDING, THROUGHFARE
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PARK$d R�GREA7ioti1
PARKS NAMING APPLICATION
YORKVILLE PARKS AND RECREATION DEPARTMENT
201 NEST HYDRAULIC STREET -YORKVILLE, IL 60560
. PHONE 1530-553-4357 - FAx 630-553-4360
PERSON COMPLETING APPLICATION � Iy 6 RT
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PLEASE EXPLAIN WHY THIS NAME SHOULD BE CONSIDERED (PLEASE USE BACK OF APPLICATION-ra ATTACH ADDITIONAL SHEETS IF NECESSARY).
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IF NAMING AFTER A PERSON rP/LErASE VERIFY THAT TTHH�E�JPERS JON OR HIS IMMEDIATE SURVIVING FAMILY HAVE BEEN C`owi�ACTED:
PERSON CONTACTED_ V v I L L 6 N 9C r j rl /f 06- PHONE NUMBER 6 3 U S�� 3 J 1
DATE CONTACTED /0 -2 Q —Zoo 9 BY WHOM (? V 0Z f A
OFFICIAL USE
DATE RECEIVED STAFF INITIALS
REQUEST VERIFIED BY STAFF
SCHEDULE FOR PARK BOARD REVIEW DATE ACTION
CITY COUNCIL DATE ACTION
DEDICATION NAME ON SIGNAGE
LOCATION OF PARK, FACILITY, BUILDING, THROUGHFARE
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PARKS d RI-CREATION
PARKS NAMING APPLICATION
YORKVILLE PARKS AND RECREATION DEPARTMENT
20 I WEST HYDRAULIC STREET -YORKOLLE, IL 50560
PHONE 530-553-4357 - FAX: 630-553-4360
PERSON COMPLETING APPLICATION
ON BEHALF OF(PERSON OR ORGANIZATION) EN S or v Dic k- y F
ADDRESS OF PERSON COMPLETING APPLICATION 51 / iJ c /f 4 N L STp Ct T-
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PLEASE EXPLAIN WHY THIS NAME SHOULD BE CONSIDERED (PLEASE USE BACK OF APPLICATION TO ATTACH ADDMONAL SHEETS IF NECESSARY).
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PERSON CONTACTED �G 1�vV>G PHONE NUMBER 5 •] 2-v"
DATE CONTACTED 'G` ✓ ' y BY WHOM `
OFFICIAL USE
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REQUEST VERIFIED BY STAFF
SCHEDULE FOR PARK BOARD REviEW DATE ACTION
CITY COUNCIL DATE ACTION
DEDICATION NAME ON SIGNAGE
LOCATION OF PARK, FACILITY, BUILDING, THROUGHFARE
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PARKS NAMING APPLICATION
YORKVILLE PARKS AND RECREATION Dr-PARTMENT
201 WE5T HYDRAULIC STREET -YORKOLLE, IL 60560
PHONE 630-553-4357 - FAX 630-553-4350
PERSON COMPLETING APPLICATION ��`` rr r// �``ff`/// ` J J/ 4���/
ON BEHALF OF(PERSON OR ORGANIZA710N) e-/r 7�1y! LG G %��/�IYJ _ / ham- /3*Ae,4�
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SUGGESTED NAME �//��� /nom
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PERSON CONTACTED 11211t Ir`p/ PHONE, NUMBER �- (� -61 C 3 yZ
DATE CONTACTED rf t `�� 7� BY WHOM , ^
OFFICIAL USE
DATE= RE=CEIVED STAFF INITIALS^
REQUEST VERIFIED BY STAFF
SCHEDULE FOR PARK BOARD REVIEW DATE ACT10N
CITY COUNCIL DATE ACTION
DEDICATION NAME ON SIGNAGE
LOCATION OF PARK, FACILITY, BUILDING, THROUGHFARE
PARK NAMING POLICY DISCUSSION-Resulted in revised policy previously
approved by City Council that includes below items
1. Propose expanding naming categories
a. Historical
b. Geographical
c. Memorial,honorarium
d. Theme
e. Landowner
f. Location
g. Type of Usage
h. Ideal/Value
i. Donator/Partner
j. Pleasing to the Ear
2. Categories can overlap
3. Seek a balance of categories for park system
PARKS NEEDING NAMES
1. Grande Reserve Park A
2. Park B
3. Park C
4. Bristol Bay Park A
5. Park B
6. Storm water management park
7. Autumn Creek Park A—Recently named Green's Filling Station Park
8. Park B
9. Whispering Meadows Park—Recently named Bristol Station Park
10. Fox Hill East
11. Fox Hill West
12. Jaycee Pond Park
13. Rivers Edge Park 2
14. West Hydraulic Park
15. Raintree Park A
16. Park B
17. Park C
18. Van Emmon Park
19. Heartland Circle Park--Recently named Junior Womens Club Park at
Heartland Circle
NAMING OF PARK FACILITIES
1. Shelters
2. Athletic Fields
3. Buildings
4. Tennis Courts
5. Trails
6. Skate Elements
7. Basketball Courts
Y�RFcVILL�
PARKS!4 RECRE-AYIGtJ
Yorkville Parks & Recreation Department
201 W. Hydraulic St. Yorkville, IL 60560 630.553.4357 630.553.4360 fax e-mail: recreation @yorkville.1l.us
NAMING OF PARKS POLICY
The purpose of the "Naming of Parks Policy" is to provide consistent direction for naming park
property and improvements within the United City of Yorkville.
Any citizen, group, city official, or staff may request or recommend a name for a park, building,
structure or thoroughfare within designated park property. The proposed name is to be submitted
in writing on an application form to the Director of Park and Recreation or Park Board Chairperson.
All applications will be considered at their next regularly scheduled meeting of the Park Board.
Upon Park Board approval and recommendation, subject proposal will than be presented to the
City Council for acceptance. If accepted by the City Council, a dedication will take place within 90
days of approval of the name, or in the case of a new park, within 90 days of completion of park
construction.
The following criteria will be used when considering the selection of park related names:
1) Any person living or deceased, who has made a significant contribution in support of the
United City of Yorkville, the Park and Recreation Department operation, the state or
national park system, conservation of natural resources or in the recreation profession.
2) Any organization that contributed significantly toward improving the quality of life for the
residents of the United City of Yorkville, state or national park, conservation of natural
resources or the recreation profession_
3) The proposed name for any park building, structure or thoroughfare within a park must be
authorized by a sworn statement from the person whose name is being proposed, or if the
person is deceased, the person's immediate surviving family members. Organizations
wishing to present a proposed name for any park building, structure or thoroughfare must
submit a sworn statement signed by the current President and Secretary of said
organization.
4) No park or recreation facility or property can be named after any public official currently
holding office or person currently employed by the United City of Yorkville.
5) Names that would duplicate the name of another park, building or structure, or thoroughfare
within the United City of Yorkville will not be considered. Also, names that advocate or
endorse religion, religious beliefs, possess obscene connotations, or demean or attempt to
intimidate any individual or group based on race, ethnicity, age, gender, disability, or sexual
orientation within the United City of Yorkville will not be considered.
6) Names other than individuals and organizations may be considered when submitting a
proposed name for a park, park building, structure, or thoroughfare within a park.
Examples of other name categories may include historical, geographical, thematic, an ideal,
or type of usage.
7) The Park Board and staff will review and discuss the naming of park submittals during their
regular monthly meeting. Upon their consideration, the Park Board will seek a majority vote
in favor of naming a park, facility, structure, or thoroughfare. A recommendation, on behalf
of the Park Board, will then be taken to the City Council for final approval. The Park Board
may direct/suggest staff to seek public input for the naming of parks, buildings, structures, or
thoroughfares within City park property particularly within the neighborhood in which the park
is located, or to conduct public contests to choose a name. Exceptions to this policy may be
considered upon recommendations by the Park Board with approval of the City Council.
Revisions approved by Park Board 612106
Revisions approved by City Council 6112108
1APD
Illinois Association of Park Districts
TO: ALL MEMI3ER AGENCIES
FROM: Ted Flickinger, President/CEO
DATE: September 30, 2008
RE: CREDENTIALS
Article V, Section 3 and 4 of the Constitutional By-Laws of the Illinois Association of
Park Districts reads as follows:
"Section 3. Each member district shall be entitled to be represented at all
Association meetings and conferences by a delegate or delegates. Delegates
of the Association meetings or conference may include members of the
governing boards of member districts, the Secretary, Attorney, Treasurer,
Director or any paid employee of the member district. Each delegate shall
present proper credentials consisting of a certificate by the Secretary of the
member district said delegate or delegates represent, with seal of office
affixed, showing that the governing board at a special or regular meeting
authorized said delegate or delegates to represent said member district. On
all questions each member district represented shall have one vote which
shall be the majority expression of the delegation from that member district."
"Section 4. No member district shall be entitled to vote by proxy and only
delegates of a member district shall cast a ballot for that member district."
Accordingly, we enclose herewith a certificate, which, when properly certified by the
Secretary of your agency, shall be mailed to the Association's office, 211 East Monroe
Street, Springfield, IL 62701. IMMEDIATELY.
This certificate will entitle the delegate or delegates listed thereon to vote on matters
presented during the Association's Annual Business meeting to be held on Saturday,
January 31, 2009 at 3:30 p.m. in the Grand Ballroom, of the Hilton Chicago Hotel, 720 S.
Michigan Ave. in Chicago, Illinois.
Your careful and prompt attention to this important matter is requested.
211 East Monroe Street • Springfield, 1L 62701-1186 • 217-523-4554 • 217-523-4273 • www.lLparks.org
CREDENTIALS CERTIFICATE
This is to certify that at a meeting of the Governing Board of the _
held at
(Name of A gency)
on at
(Location) (MonthlDay/Year) (Time)
the following individuals were designated to serve as delegate(s) to the Annual Business
Meeting of the ILLINOIS ASSOCIATION OF PARK DISTRICTS to be held at the
Hilton Chicago Hotel, Chicago, Illinois on Saturday, January 31, 2009 at 3:30 p.m. in
the Grand Ballroom:
Name Title
Delegate:
1 st Alternate:
2nd Alternate:
3rd Alternate:
This is to certify that the foregoing is a statement of action taken at the park board
meeting cited above.
Signed:
Affix Seal: (President of Board)
Attest:
(Board Secretary)
Return this form to: Illinois Association of Park Districts
211 East Monroe Street
Springfield, IL 62701-1186
MEMORANDUM
TO: Yorkville P k Board
FROM: Dave MoEI Director of Parks and Recreation
RE: Director's Report
DATE: November 10, 2008
ADMINISTRATION COMMITTEE MEETINGS
For a number of months, Administration Committee Meeting meetings have been held on
the 2nd Thursday of the month at the same time as Park Board. Often there are items on
the agenda that directly affect the Park and Recreation Department. Beginning last
month, the Park and Recreation Department representation to the Committee is going to
be either Scott, Sue and/or myself. The November 13 Adm. Committee begins at
6:30PM which will allow me to attend for the first 20 minutes before coming to the Park
Board meeting.
HOOVER AGREEMENT UPDATE
The Mayor has had further contact with the Forest Preserve District addressing such
issues as the acreage for active recreation, additional dollars to cover staff and consultant
costs, and the "flexibility" concerns of the Park Board to build the active features
according to its own timeline. Those issues were discussed by the KCFPD Board the
week of 10/20. Further contact to the Mayor indicated that final resolution would be
forthcoming.
BYPASS TESTING TASK FORCE MEETING
The first meeting to plan a bypass testing procedure when the Yorkville Darn project is
fully completed, will occur Wednesday,November 12 at 1:30PM at the Park and
Recreation Office. Besides State and city representation, the task force will include
members of the Illinois Paddling Association. A testing procedure is planned to be in
place by July, 2009.
FOLLOW UP ON GRANDE RESERVE PARKS A AND B
Staff met last week with the president of the development company to review the park
plan, developer requirements, and to discuss a revised timeline.
RIEMENSCHNEIDER PARK GRANT REIMBURSEMENT
Staff has retained the city auditor's services to complete the necessary grant attestation
required by the IDNR to complete the reimbursement process.
YORKVILLE RECREATION DEPARTMENT
Monthly Report
Park Board Meeting
Month of Oct. -2008
Hikhlikhts and Summary
During the month of October it was announced the City of Yorkville has been recognized a"Playful City,"
through KaBoom!, which is a national non-profit organization dedicated to bringing play back into children's
lives. Throughout the year, the Yorkville Parks and Recreation Department has worked with other city
employees in creating recreational opportunities &programs for children and their families to play in
Yorkville. Our thanks to Tun Evans for overseeing most of the activities associated with our Playful Cities
program.
As a way to celebrate the "Playful City" designation the Yorkville Parks and Recreation Department held a
"Playful City" ceremony at Reimenschdneider Park on Monday Oct. 13`h. Hundreds of families came out
that afternoon, to enjoy the new park,jump on the inflatables and have a hot dog.
We finished up the month with one of the best events of the year, the Halloween Egg Hunt. Hundreds of
trick-or-treater's lined up on the sidewalks at Town Square on Saturday October 25, with their bag/bucket
and flashlight, to hunt for their eggs that were hidden throughout the park.
The Parker's Playtime Preschool went on their fall field trips this month. The Tuesday/Thursday groups
went to a Larson Family Farm in Sandwich and the Monday-Wednesday-Friday groups went to Honey Hill
Farm in Waterman. Both locations also had their annual Halloween Parties. The kids dressed up,played
games and did some trick or treating at school. The Ready Set Go classes started this month. This is a
feeder program for our Pre School classes. It encourages two year olds to be on their own without a parent,
in order to get ready for preschool the following year.
Carol Baumgardt is teaching many of the early childhood classes such as Princess Playtime, Moving and
Grooving, Shake Wiggle and Giggle, Let's Get Busy and Little Learners. Rock It Productions is teaching
early childhood classes such as Tot Rock and Kid Rock on Saturdays at the Riverfront Building. These
classes are geared towards music and movement for the toddlers. Katie Flamini started teaching Mini
Maestros at the Riverfront Building. This class teaches about musical instruments and the students even
have a chance to make their own instrument during class.
The Knitting Club is at their new location at the Administration Building. They have more space and a
permanent location for everyone to enjoy their knitting at every month.
The Coed and Men's Softball Leagues completed their seasons at the end of October. The Coed Softball
League ended with Disabled and Injured winning the tournament, The Swingers placing second, and the
Foxes winning the consolation round. The Men's Softball League ended with Jeff Myland's team winning
the tournament with an undefeated season, First Environmental Labs placing second, and GBS winning the
consolation round. Overall the Softball season was extremely successful with the majority of the teams
planning on returning for the Spring League.
The 5th-8th Grade Girls Basketball began in October. We have one 5th and 6th grade team and two 7th/8th
grade teams playing in the Sandwich League. They have practice twice a week at the Yorkville Intermediate
School.
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Registration began for the l`/2nd Grade Coed, 3rd/4 h Grade Coed, and 51h-86 Grade Boys Basketball. The
basketball season is proving once again to be popular with over 200 registrations and over 40 coaches willing
to volunteer their time. The season will begin in December and we plan to use the Bristol Bay Elementary
School,Yorkville Intermediate School, and Circle Center Grade School for practices and games.
The Yorkville Youth Flag Football and Fall Soccer programs ended their season November 1st. Evaluations
were handed out to all participants in the programs and the majority of them came back positively with a few
suggestions of improvements.
Session Two of the All Star Sports began the last week of October with high registration numbers. The
classes that are currently running are three classes of Basketball, two classes of Soccer, and one class of
Super Sport. The Adult Volleyball Open.Gym began in October with participants meeting the first and third
Wednesday of every month from 7:00-9:00pm. This program is held at the Grande Reserve Elementary
School Gym.
Seasonal Classes/Pro ams October:
• Dance Classes Pilates Tot Rock I
• Knitting Club Princess Playtime All Star Basketball
• Kid Rock I Moving&Grooving Fun and Games
• Busy Bees II Let's Get Busy Volleyball Open Gym
• Busy Bees Princess Playtime Parkers Playtime Preschool
• Shake Wiggle Giggle Fitness Yoga Flow Yoga
• Little Learners Ready Set Go Yorkville Youth Flag Football
• Little Explorers Beginning Guitar Dinosaurs Bugs Trucks
• Mom &Tots All Star Soccer Ball Room Dancing
• All Star Super Sport Mini Maestros Fall Soccer
• Men's Softball League Cheerleading/Tumbling Basketball Open Gym
• Coed Softball League Teen Summer Concert 5`h-8`h Grade Girls Basketball
• Jerry Englehardt's Pre-Season Conditioning Camp
Fall Quarter
• Sections-257 Enroll..- 1488 Sp. Event (HTD)-- 17,000 Ran— 167 (62%) Pending 7(3%)
Cancelled—94 (35%)
Class No. Residents-- 1,042 (70%) Non-res -446 (30%)
Last Fall—
■ Sections - 120 Enroll.-864 Sp. Event - 13,965 Ran—86 (72%) Cancelled—34(28%)
Class No. - Residents—518 (60%) Nan-res -346 (40%)
Exit Survey Summary:
Fall Soccer surveys have been received by parents. There was some concern with referees and consistency
with calls. That was taken care of and we will have a post meeting and meeting next year with referees to
assist with the rules and methods to use while refereeing a soccer game.
Five Surveys have been received for the Fall Soccer Program. At least one survey came back from each
division. All surveys rated all areas excellent.
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Three Surveys were returned for the Yorkville Youth Flag Football Program. One survey carne from each
grade division. The first grade division received an excellent rating in all areas. The second and third grade
had slightly lower ratings with the majority of the areas rated as good. A common suggestion on all surveys
were to have a practice during the week and only games on Saturdays allowing more time for the participants
to learn the skills.
Scholarships Awarded/Grants Received:
Pre School $0
General (4) $319.50
Special Recreation (2)$440.00
Professional Development:
Beth Stricker, REC Center instructor, attended a workshop and received her teacher certification for Tai Chi.
She will begin teaching this class at the REC Center this winter. Beth has been teaching fitness and wellness
classes for many years at former Club 47.
Administrative Highlights._
Carpet installation is underway and is to be completed at the REC Center by November. The equipment will
be cleaned, painted and detailed before the new carpet is in place. The concession stands have been cleaned
and closed down for the winter. Staff attended the ribbon cutting at Dick's Sporting Goods and spoke with
their marketing coordinator for future sponsorships and donations.
Facility AMements: (Fall)
■ We are using the following facilities for our current programs and in the near future:
Yorkville Schools: (Middle, Intermediate, Circle Center Grade School and Grande Reserve Elementary).
We will use our own classroom at the Riverfront Recreation Bldg.. Our second Pre School is located at
the Riverfront Recreation Building. Many fitness, swim and sports classes are being held at the REC
Center.
Revenue Producing Highli
None at this time.
Upcoming Protects and Events:
Chili Chase Nov. 23rd
Holiday under the Stars--Friday Dec. 5a'
Polar Express— Saturday Dec. 6a`
Respectfully submitted,
Recreation Department Staff
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